001It's pretty amazing. Oh, you're the new AD. I'm the AD at the middle school. Kimberly, nice to meet you. Good. Ed Moody. I'm the principal there. Nice to meet you. What did you find? [Laughter] As much as you want, let's not be and I don't know how I take that. I know you're not 25. You know, there's so much traffic here. I grew up in Orange County. Welcome to tonight's meeting. If you are able, would you please stand with me? I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Item number four is adoption of our agenda. I'll entertain a motion to adopt tonight's agenda. I'll make a motion to adopt tonight's
002agenda. So second number five is call to the public. We have any comments. Um we don't have any comment cards, but we do have a presentation. Okay. So, but I'd like to start first if I could. Yes. I'll be a member of the public here for a second. Okay. Um, I'd like to introduce um two new folk who we have joining us this evening. So, first, many of you know that Nancy Hudson had been our reporter from the Courier for many, many years who covered the school district, but it's now Abby. Abby is our is our new reporter from the Courier. And so, um, most of the people in the room are administrators, so now they'll get a get an eye on you there. Um Abby has done some she's um has recently done a
003series on the empowerment scholarship accounts. She's um covered some of our school stuff already. She did a story on the lovely um principal Bryce. So and um so she is someone who you guys will I think en enjoy hearing from. She's been a delight. Nancy brought her around and introduced her to us. Um, our other new introduction tonight is Mr. Joshua Clark, our new high school athletic director. So, he just got here. Literally, literally hours. Couple hours ago. He's going to start officially working Wednesday. Wednesday officially. So, Billy's already tried to rope him into some stuff today, I think. I kind of wrote myself in, but I was ready. I I told Brian I was ready to hit the ground running. So, I came in prepared and I'm ready. So, very excited. So, he's super
004excited. So, and then we have a presentation tonight um by the Jewish Community Foundation. So, so they have some You want to come on up? Do they have anything? No, we'll let her stand because then they want to do some pictures. Oh, good. Okay. Hey, what's going on? So, do you want to tell a little bit about uh Yeah, I know. It's very awkward and just slowly turn in a circle. I'm already I'm already dizzy. That'll work. See everybody? Um, so, uh, I'm Michelle Ston and we have Drew Diner. We're both trustees of the Jewish Community Foundation of Greater Prescuit. And, um, we had we have just completed our grant cycle for the year 2025. And um we are here to present the Chino Valley School District with uh four grants that we uh we
005have honored uh their grant requests. Yeah, we have a whole envelope full of money for you guys here. So for for Chino Valley High School, we've got Just make sure I don't get these numbers. Have a check. Congratulations. Get pictures. We'll take everybody get up here and then we'll do pictures. Okay. So, Josh, now you just smile and be famous because people at home who really aren't watching for Del Rio Elementary. We have $15,000. Thank you. Friday school. Friday school for Heritage Middle School. We've got $13,74140 for various athletic uniforms for volleyball, soccer, wrestling, track. And this is Kim, our athletic director from the middle school. And for territorial, we've got 5,23856 for Buddy Pinches. Oh, thank you so much. All good stuff. And that was all the grant requests we received from Chino Valley
006schools. And we were thrilled to be able to um honor those requests. There were a lot of uh good candidates out there who put forth grant applications, but you guys made the cut and we're very excited for you and your kiddos. Thank you so much. Thank you. Thank you. Take a picture. All right, you're good. Thank you. Thank you. Thank you so much. My pleasure. Um, well, I'm not going to quiz Josh. Michelle wants to know when the first football game is so they can see the new helmets. Brian, give me a second. August 22nd. August 22nd. Good job. Josh [Music] pictures. We'll share pictures with you as you guys cross country volleyball in the beginning. So, and I should have the unifor. Yeah. Awesome. Yeah. And the football helmets will be here. Get your
007way. I can give you guys information for sure. And just so and some of our administrators left because this administrator and school resource officer count um conference starts tonight. So Brandy and Brian are on their way to the conference and we don't have Matt Gronic here tonight because he's at the conference. So all the SRO's are at the conference tonight. So all right. Anything else exciting we can do? Good. Okay. Then item number six is our 2526 proposed budget hearing. Mr. Livingston. That is correct. If I could have a motion to go to our public hearing. Favor members of your board. U so a quick look at our proposed budget for next year. U the 2324 year was kind of cool to be in Arizona school finance. Not only did the state increase the amount
008per pupil two years ago from $4816 by 2% which statute says they should increase every year about $50 a year. 2324 year we got another,000 based on a one time aotment and that's just like the heavens opening and something good close to you that you can use. uh that last year we only went up 2% up to $5,13 for the per pupil amount for the 2425 year. We expect that at some point the legislature will get together and increase that $5,13 by 2% again or perhaps more. We keep hearing there may be more 2% of $5,000 is $100. So we hope to get $11 in addition that's not in the budget I'm talking about tonight. I had to leave it because they haven't completely finalized it. So, I left it at last year's number of
00953. Our weighted student count goes up over 3,000. So, 3,000 students once you put that other 100,000, that's another put that $100 brings in another 300,000. So, we know our M is likely to grow by 300,000 next year. But again, it's based on student count and it's based on number two. Do they give us that 2% increase from the legislature or not? So that's our M fund. So our M fund this year is 19,600,000. Uh the budget that I came up with for next year, even with moving money in and transferring funds, it's just over 19 million 19 million 34,000. So 19,35,000 and that's you can say subject to change. We expect that'll go up by at least 300,000 once the state gives us our extra money per pupils. And we expect our pupil count
010to stay right at that 2070 2060 level. Barring changes, we will just have to keep form. Uh our capital budget this year, a million29,000. We're on track. We've already spent 715,000. We've got another 100,000 encumbered. We hope we don't have to spend it all. Uh you see some improvements here. these bills uh for our carpet throughout are in our capital fund uh because it qualifies as construction services. It's still carpet by the foot or carpet by the year, but it is construction services so we can use our capital for that. Now, we've also got 115,000 encumbered capital and we hope that we don't have to spend all that. We're just we we like to encumber certain things and then if the bills come in and we need it this year, we'll spend it this year.
011if we can delay some of these things next year. We're just in a in a cycle now. That 23 24 year was kind of unusual. We're trying to just preserve our capital funds and our operating funds as much as possible. So that's a a quick look at next year. We estimated the student count to be last 24 25 years ending student count uh 258 students. We actually thought we'd end up at 20070, but because some of these students didn't, uh, Leanne's, she's our our data person for student attendance, her term is they failed to make integrity. Her comment to me was these 12 students had a few consecutive 10 absence in a row days and sure they might have been here 119 days, but if they have 10 days in a row when they're absent,
012that that flushes them from making integrity. So that's unfortunate, but we deal with that every year. It's just nice to nice to go, I guess, to look at those ending attendance reports and membership reports of May 21st when school ends and never have them go down, but they always go down just so with chronic absence. This is the first year we've been docked and they actually docked us for last year, too. We had to go back and reopen and change things. Um, because of chronic absenteeism, we lost about $50,000. And that's with all of the work all the administrators you've heard in all the meetings have been doing. And so John built the budget for next year in case we have some of those chronic issues against when when kids don't come to school and
013like he said they could be here most of the year but if they've been chronically absent according to statute then we lose money. Um so at after 10 they can be dropped but if they have periods where they're like they're missing this many here and this many here and it starts to accumulate beyond that 10 we start getting do for it even if they weren't cons. So we have kids who miss a day every other week or day a week if they're excused. Yes it is ma'am state an absence is an absence unless a student has a documented illness. That's different. So to to just kind of wrap it up, just a couple more things. I hear things I don't always hear them firsthand, but I hear that our school resource officers been quite aggressive
014in some campuses at following up once a student gets to four or five days in a row consecutive absences. And I think we're we're seeing that that is happening. So that is very helpful to have that support in the school, not just the administrators, but actually our all the way up. Uh as far as other things in our budget, our 010 fund is holding really strong. That's our classroom site fund that we have seen tremendous growth. The the projection is up from $750 this year to $820 for students next year. So, as long as those projections are high and rosy, that's the joint legislative budget committee. I I I hate to say I trust bureaucrats, but at the same time, there's data behind economic growth. And that's four times what it used to be. Back
015in 2001, that was $272 per student. And they never could make it. They never could quite raise. Now it's over 800. So that's amazing. And we are using that for quite a quite a few staff to salaries. And that's that fund is very strong. And other than that, that's uh our limit. The 19,34,000 for M and the 672,000 for capital for next year. That's where we are now. We'll come back July 14th. We'll see those same numbers. Nothing can be increased. Uh I could have been maybe a little bit rash into taking the M budget up to 20 million again just by projecting. uh the 23 24 year our budget was 20 million u but I think that would be rash why why do it just to see that number it's a nice number but
016if we can't sustain it and increase it uh from the proposed till the adopted but in October November when I come back with a revision and there's actual student data and they will have pushed out one of these budget forms with the actual amount per student then we'll get again it's It's uh difficult to say, but we don't know our final numbers for our students until the 100th day of so but at least we'll have an idea. Are there 2200 students back? Are there 2,000 students back? And then we can adopting revise the budget and hopefully ride that number out till February without reducing students. That seems to be the case. We start high in September, August, and then Q between there and February. Just we've got three revisions to to go till May 15.
0176 and by by September we'll have a pretty good John really took a leap off the deep end because the state doesn't have a budget yet for next year. So today's the 16th have 14 days to pass a budget and they've notified us through backdoor channels that we'll only be getting half our state aid in June which is the board's done a great job sitting on cash reserves because we have payroll to make still in June and we'll only be getting half our state aid in June because they don't have a budget for next year yet. So um those are some things. So, as John worked on this projected budget, it was a good faith measure without the state having a finalized budget yet, and they're months behind where they typically have a finalized budget.
018So, any questions for Mr. Livingston? This is a public hearing. Is there any public comments or questions? All right. With that, I'll accept a motion to close the public hearing. A second. All in favor? I. Thank you. Moving along to item number 7A is this evening superintendent report. Okay, it's only one page because there's not a whole lot to say after school. Um, except we made it. So, that was really good. And, um, as y'all know, May was an exceptionally busy month. I think there was like a page and a half of potential events you could have attended. Um the million word challenge banquet. We talked a little bit about that the last meeting. We had 250 attendees all to celebrate kids who read a million or more words. And if you next year is
019something I would encourage you to try to come to because it is a really really fun evening. Um we celebrated seniors at senior awards with about 160ish kids in the class. They were awarded three 3.4 million in scholarships. That's more than any of our neighboring districts. Um, students with much much larger more than double student populations. Graduation was super fun and we had a lot of really good feedback. My probably my favorite moment of the evening besides Julie getting to stand up there and just, you know, go on. It was um when we had the kids stand up who had earned a co college credits during high school and like twothirds of the class stood up and there was this audible gasp from everybody in the arena which I thought was really really cool. Um
020and I had a member of the public say to me today who I don't even know we were there and my husband needed to hear what a great job you guys are doing and see how many kids are doing wonderful things. I thought that was fun. We've eased into summer. That's that's a joke. Um, our adjacent waste projects, paving projects start next Monday. So, uh, we have fire lanes, bus lanes, things like that, slurry seals, crack fills. Um, so the paving projects will be going on throughout from now until school starts and because we have to wait till it's warm to do them anyway, and it's plenty warm now. Um, but then we'll have new striping in some of those areas. And then we also have new signs for all of our lots to clearly
021mark and designate the handicap spots with the state statute reference on them which will allow Chino PD to enforce parking violations. And we've struggled with that in the past having people park in our handicap spots without the proper signage. PD can't enforce those parking violations. So, we're ready to do that. Summer feeding at Heritage for breakfast and lunch is five days a week. And Marty, I looks like you guys been having good turnouts over there. Y and that's part of the national part of the national school lunch program and it's at no cost. The district, the foundation doesn't support it, but um anybody in the community who's 18 and under can eat for free whether they're a CBUSD student or not because it's part of summer food. And so we have that there. And then
022at the high school, two days a week, we have grabband go. You might be wondering, why are we eating these places? The two locations, Grabandgo and Summer Foods, have to be two miles apart, and it is exactly two miles from Heritage to the High School. So, it worked out fine. So, families can also do grab and go. They get half a week's worth of food on one day and the other half on the other day. And it's that short loop at the front of the high school. They just pull in, somebody hands them food through their window, and away they go. So, we've had really, really good success with that. Cougar Camp is going strong. There was an article in the Courier about Cougar Camp. Thank you, Miss Abby. Last week highlighting our summer program
023there. Um, you can see that we're construction zone at the district office. We thought we'd be done by now, but we had to have our bestas taken care of. Um, we're finishing up HVAC projects at Territorial this summer. Um, we will not be getting back to Del Rio to finish that main building. It's all contingent on SFB funding until probably sometime really, really late in the fall is what we're thinking to finish up that last part. And we have roofing projects going on. You can see all the stuff over at the high school again. It's the right time of the year to be doing that. This gym um will be done for the most part. It's looking I was in there the other day. It's looking really good. Will be done by the end of
024summer. And then the locker rooms will be and the bathrooms will be done before wrestling season starts. So it'll actually be public worthy by then. So we could have events on the stage if we want to. We, you know, thought we have a popular board meeting. We could always be in there. I always hope we're never that popular. The um but it's it is already looks amazing. The acoust acoustics are so much better. They did all the spray insulation in the ceiling and so even with them working in there, you could hardly hear it in here, which is normally, you know, how we hear cheer practice and wrestling practice and all this stuff. So, it's looking really sharp in there. We have students traveling all throughout the summer for competitions and conferences and we have
025some training opportunities for staff. the SRO conference is one and we are planning for fall because we started doing that in February and um Annie's sporting her new attire we're all going to wear on July 28th. So Annie will just keep wearing it from now till then probably. So and we are welcoming of course we already welcomed we welcome Josh this evening. Our kickoff day is July 28th at 6:45. It's at um I think it's actually 2010 South Highway 89, but it's at Grace Church in the big building. As you know, that's the only place in the whole community that's big enough to hold us all. So, we would love to see you there. Uh we have breakfast. We go through all the mandatory training for staff. Um we do a big staff picture out
026on the lawn. But one of the important things is um it will go into law 90 days after the legislature um convenes. Since we don't have the budget yet, we're looking now at end of September, but there's been a change in statute that requires all board members to have mandatory reporting training and we do that during that morning. So, if you come, that will knock that out. Otherwise, we'll send you some information on how to do that on computer. So, um, watch our social media for fun things happening. I'll keep posting our brand ambassadors, the people that re represent us so well throughout the the summer. I, um, have sat on lots of pictures and little bios to so we can keep that going throughout the summer. But that's what that's what we have going
027on. Not a lot. And I don't know why Mondays are so busy in the summer, but they've been crazy. So questions. All right, seeing none, then we're going to move on to agenda item 7B, financial reports from May 31st. Very well. Here we are. So, Madam President, members of the board, we have a quick look here at the month end of May, May 31st, 2025. Our operating budget is 19.6 million. That's final budget for the year. State approved numbers. Mino expenses for that operating budget 18 million22,000. Kind of where we want to be. We're always concerned about where we are with that budget this time of year. Uh we've got final expenses in June. We've got summer pay on there. And then we have usually usually over 500,000 that we move out of ML back
028to other funds. We really like that they're cash short funds. They can't pay their way as services are delivered through the year. They don't have the cash. They're not like 010 or food service where they give 100,000 or 200,000 every month. They're cash. their their cash funds do get cash towards the end of the year. Perfect case in point are 022 our Indian gaming fund and 024. They've been getting around 90,000 a year each for the last several years. Right now we've got a half payment we got in December. So once that final payment gets there and we have 80,000 or 90,000 or hopefully a h 100,000 per fund then we take those salaries that teachers had in those areas and instructional improvement coaches and we move those expenditures from M over to those funds
029and that is a nice thing to do cash back where that expense occurred uh and then we we decrease our expenses. So we we've been able to do that with 500,000 or more in the last several years. That's a good sign. Our capital fund I did look at just a little bit. Uh million29 is our capital fund budget spent 700,000 this year. Next year it's going down to just over 600,000 670,000 and we've used that to transfer money back to M because we put money into capital to just kind of leave it there and then we had some co reasons also we back after so we're always trying to build up our fund so at this point capital is going to dip under a million and leave it there for now it's okay tells me
030it's okay I'd like to have two million in capital and spend 600,000 at 1.4 million to do something with, but we can we can scrape by with that. U looking at a couple cash funds, 526 cash fund, 270,000, that's our tax credit fund. We get tremendous community support for our tax credit fund. And just one more one more thing I'd like to mention. U two two items here that just I can just kind of discuss the lifestyle real quick. Superintendent Daniels mentioned that school facilities board projects are going forward. So we I guess you could say we do things the completely compliant way with state procurement when we know that the school facilities board might do what they did at Del Rio and spend 131,000 for a new fire alarm. That's what that cost a
031year and a half ago. They will also put in a new fire alarm for us at the high school which is a pretty sketchy situation. So anyway, it's not condemned. It's just we don't like it because there's opens and it's hard to find a closed circuit high school. We don't want that. The state will give us a new one. So we don't just go out and do this without board information. We came to you at the May meeting and said we want to issue a surefire was an invitation for a proposal to put it in. And then once we got that board approval, we contacted several companies. We actually had three companies here back in May and they all gave us bids and that invitation for bid and proposal and the low one came in
032to surefire for $226,670. It's just information. We can kind of go around the board and not inform you so to speak. I don't like to do that. We like to get approval to issue the bid because maybe there's not state money behind it. In this case, there is. Um so we suggest then I we're going to see this on the agenda to approve the Surfire. Not only do you get involved but issued the invitation for request for proposal you get involved when you approve it and accept the money from the state. So if you ever talk to Tshma Webster Adams uh she's our leazison with school facilities support. You can just let her know we're keeping keeping you informed is awesome. We also have a situation with these three buildings over here on Center Street.
033first one actually border center street we call it the wait room and then we go north to the to Lori Marley's homeless room in that red brick building and then we go all the way north to building six seven eight nine those classrooms all three of those together have over 900 16inch wide windows all three of them together so about 300 per building those are now def the word for school facilities board is deficient they don't meet a safe standard for keeping the water out hot air in or out depending on the year. You can insulate them. You can put hot air in. It'll all spill out through the windows and the insulation. That would be on a on a cold day. All your heat goes out. On a hot day, all your cooling on
034the inside goes out because there's four windows. So, we went out for a bid and we got one from class 395,000 to replace those windows. And we have an application in that's partially accepted by the state school facilities board waiting for this quote just like they're waiting for the 226,000 code for the fire alarm at the high school. And once we get those fully approved, we can't schedule them like we can Sunland Asphalt when they come in and do a asphalt project. We can schedule that within about a three-month period asphalt based on temperature and not having students. We we are not sure. I imagine by the end of August, first part of September, these will both be fully approved. Maybe they'll be approved in June or July, but I'm not holding my breath. There's
035how many 230 public schools in the state school districts. They all jump into the school facilities for funding pot. So there's probably 1,700 projects that they have to try to spread out $200 million to cover. So I think it might be August before these are but we'll take and that's really all I have for any questions for all right seeing none is let's see our student activity student activity the report is in your packet we see several for the month of May we see several large account balances we look over at one here at the middle school. I believe it's student council still 10,000 on account there. So that's your money to start next year with. Good job middle school for reserving some of those funds. These are funds raised by students used by students.
036We see high school student council see yeah it's usually over 20,000 30,000 30,000 520. So, so these funds are are really difficult to come by all based on community support fundraisers. So, we appreciate the advisors and the principles and students making this happen. Student council high school is by far busiest student council coming. So, thank you for being involved in supporting these. The monies are secure. They're not in our general ledger. We could put them in the But then it would make it difficult to pay for things because we only write checks from those funds once a week. Whereas if they come to our student council advisor our bookkeeper here today money tomorrow any questions I I'll probably have to second back to you but that's where we are just with the cash balances. That's
037good. Thank you. Item item number eight is the consent agenda. We could have a motion to approve tonight's consent agenda. I'll make motion to approve tonight. Second. All in favor? I item number 9A is ESI 2526 substitute pay rate change request. Missy [Music] um in order to keep us um competitive in our salary. Sorry, I had to get to the point taking my minutes. Um, and so we're look we were looking at the other um districts in the area and making sure that we get subs. Um, so we want to be very competitive because seems like we're always um short-handed at certain times of the year. One of our subs did did suggest that we pay $200 a day. Yeah. So, um, district staff has requested a $10 per day increase to our substitute pay
038rate for the next school year. And you'll see that, um, a full day is, um, and there's YCSA, um, Yavapai County Education Service Agency. Um, they have a training, um, and I've been part of it. Marty's will be part of it this year where we go in and and tell our expectations as principles or assistant principles. So, they get extra because it's a two or three day training, they get they get an extra $10. So, um if they don't have the training, it'll be 135 a day or 75. If they have that training, it'll be 145 a day. That was a $10 difference. Um, and it that should say um an 80 for um for half day. And these are $10 more than last year's. And then we also have um a long-term rate which
039is 165. And we you'll see also a nurse rate of 145. And then we also do the retirey rate as the same as the um county training because we have teachers who have um retired have a lot of experience. We want to make sure that we compensate them for that. And then the last one is this the retired retiring long-term sub rate or 75. Now are we still in with all of the schools? Does each school district have a different rate? Yes. Ash work pays $200. Yeah. So ESI, but they all go through the same ESI. Yeah. And just to put it in perspective, the uh that 135 without the training is $14.20 an hour, which is less than our starting pay in the district. So why I'm not saying let's move it up to
040200 right now, but why aren't we the same with all the other districts? Or why why why don't all the districts come together and come up with u I think that um 4 day week they're a um five day week is one of the issues. Also, it's it's competitive getting subs, right? Oh, yeah. It's competitive getting subs. Well, are we on the low end or the high end? We're more on the we're in about the middle. But there's someone in the room who's working on the superintendent certification and I was really thinking that a good project would be studying the impact to the district. Um like right now how many just saying why are you happy second job I got today showing up it's not over because one of the things that we do know
041that we have a lot of unfilled jobs and so we need to say if all those jobs were filled at the current rate what would it cost the district if we went up to 175 195 five, whatever. Um, what's been our average of filled jobs versus unfilled? Would we fill in more so we could kind of work on the financial impact of the district? And there the gentleman who did send us a rather lengthy letter which he sent to every school district in the county. So, nobody's paying 200 except Yeah. And um but they also people have to have to drive um and they get their and they give us their subs from Williams anyway, you know, from who live closer by. the um you know, one of the things that we want to to
042really look at is would it would it make a difference if we paid that kind of money because right now it's horribly hard on our school administrators. It's horribly hard on teachers to either absorb kids from other classes or cover a class or shovel, you know, shuffling people around like crazy. And every building has to do it. And it it is getting subs and having adequate subs is realistic. And the the the gentleman who wrote the thing said, you know, I think that a sub should make the same hourly rate as a brand new teacher. That that's not going to happen because teachers are contracted for 14 a brand new 1460 hours. So their pay comes out like 32 bucks an hour. So that's not going to happen. Nobody could afford that. But the truth
043is our subs should be making at least what our starting wage is in the district. And so if we're not paying whatever 1535 or whatever our starting wage is, then we are hurting ourselves. And in the big picture, how many hours is that? That that we have lost productivity, lost instructional time, that it's hard on our teachers, hard on our administrators. And you know what we're proposing here is $14 that on the low end it's like $14.20. Um it's about 1450 at the 145 rate. What's minimum wage right now? Um depends what county you're in like 14 1435. But that's what and and realistically our teacher workday is nine and a half hours. Our subs generally aren't here 9 and a half hours. They you know roll in right before school starts and leave as
044the buses are gone. So, they're not there for meetings and stuff, but I think we need to do I think this is a start, but I really think we need to do a hard study on this one. Okay. All right. Well, this isn't Does anyone else have any other questions or any other assignments to give Mr. Camelli? Mr. Campell, you got a list? Yeah. Okay. Is it just $10 a day for whatever position we currently pay? [Music] That takes it to 1631 an hour if they've had the training which is about a dollar an hour more than our entry level wage. I just thought I would ask you and I'm comfortable with this as a start but I I agree. I think it needs to be looked at and if it is as hard as
045it is and the competition is stateful on something that all right then again this is an action item. Um I would entertain a motion for the approval of the substant. [Music] All in favor? I miss back to you evaluation tools. So um so again as our ongoing analysis and all the things that um we're working on is that we and with my esteemed colleague Miss Julie Bryce we have um four um um evaluation tools that we have worked on. One is for maintenance director, um transportation director, special services director, and the high school and middle school assistant principal um position. I think these look really good. We've really been working hard on and we made sure that um we had input from the directors and from the assistant principles and the principles to make sure
046that um they felt that these were um Um, solid. Yeah. Evaluations are done on a yearly basis. Yes. What I like is it's not plankton, you know. I mean, it's right to the point. Y because you can overdo it. Yes, you can. We've seen those. Yes, we have. And we've seen the underds or comments. This too is an action item. We get a motion for approval. I'll make a motion for the approval of a maintenance director, transportation director, special education director, and assistant school evaluation tools. Second. I'll second. All in favor? I. Item 9 C, updated classified staff entry salary schedule. So, um, what we did is we went ahead and just updated our salary schedule for 20 2526. Um, and, um, and we added, um, back onto it the budget manager position. Um, um,
047so all of the amounts that you previously obeed and approved of. Um but we went ahead and uh we're looking at what we need for future and we're looking at um adding a budget manager and so we needed a pay um range salary range for that position. So that was just added. It's in the in the third section under business. Any questions? [Music] Also take a motion for the approval of this. I'll make a motion for the approval of the update. Second, please. Thank you. All in favor? I item 90 are personnel. I would like to to say that we're going to really miss Julie being at the high school because she's helped with a lot of things in the district office and I would tell you I I cannot say enough about all the
048extra work that Heidi's taken on going back through working on evaluation tools, job descriptions, um salary ranges, things like that. She will leave the district in much much better shape than when she came to HR. So I I cannot say enough good about that. It has been amazing. And just so that you know that we do have a budget manner position u we had it before in the district. We do have a doc for it. All right. Personnel report, please. Let's see. So, um, we have a personnel report and you should have received a supplement and you'll see that we have three new three new certified employees, eight new classified employees, two new classified substitutes, five resignations, 30 certified changes, seven I'm sorry, 10 classified changes, four extra duty, and 240 time sheets. Okay. Five
049resations. Yeah. If you add the one Oh, I'm sorry. That wouldn't get update. Two um terminations. Sorry about that. You need another minute. All right. Then I will accept a motion to approve tonight's personal report with supplement. I'll make a motion to approve the personal report as presented with Second and all in favor I I item 10 A district expenditure budget proposed. This is what we just had our hearing on. So any questions? However, I will ask the question. Any questions? All right, Mr. living spin, it's yours or so this is this is step one of setting up our our budget limits and our budget factors and then as the year goes by we have the adopted budget in July 14th we will monitor those factors and reports that let me know what the state
050has for us what our student count is how much has been validated. Just a real quick word on our our levy fund. We have the opportunity to spend this year $538,000 on these road improvements, if you want to call it that, or bus lane improvements or fire lane improvements, so that when needs are met with an emergency coming around, we have the road to meet the needs. And we've been really, really low on that fund 620. For years, we raise 100,000 a year. We propose taking that up to 500,000 this year. That'll be at the next meeting at the July 14th meeting to that effect. Uh we spent two years ago with the houses when we got involved in that meeting over 500,000 south end of Del Rio parking lot of French drains on one
051basketball resurfacing and putting in French drains real grains is quite pricey. That got us the south end of Delo and it got us the parking fire lane for the many houses to the west. That will be coming up. All right. Then I'll entertain a motion to approve tonight's budget for 2526. I'll make a motion to approve FY 202526 the first budget for factors provided by AD school finance unit factor of the base level now and students counts will result in further revisions to be required to make that motion. Thank you. All in favor I all right item 11A second reading of our 2526 changes to policy GCCA professional sport staff leave Mr. All right. Thank you, Madam President, members of the board. So, this is the second reading of our uh revision of policy GCCA.
052Again, this is a uh policy revision that came out of the superintendent employee advisory council, the CI council, involvement with members of of the council of subcommittee that brought it to um human resources. Heidi and Shelley Daly had a lot of involvement. Um subcommittee Dr. Moody, Paul Robbitai, and uh Jen Tinberg Territorial, myself to put this together really with the idea of trying to clean it up and uh make it a little more uh friendly for all the staff. So, um I think I kind of covered it last meeting if you recall, but I'm here for any questions about this. Should I ask? Yes, the question. So, I do have a question. Heidi was so kind to give me some time this afternoon about this. So several years ago it was the 960 amount and
053then it got changed back to the other amount 480. So why did they take it back down to the idea was that that employees could get paid out sooner if they held on to their leave. um that some people might have a little more incentive to see some money um leave without if they were to accumulate it. It had didn't desired effect that we like. But in fact, it had the opposite effect because some people that had been saving didn't want to get paid out because they're saving their lead for kind of a little nest egg where they do leave the district and they get that paid out then. So, um, instead of punishing the the good ones and not really addressing the problem, we said, "Well, let's let's take it back." So, we get
054the feedback. A lot of this really is a reward for people who don't abuse the policy at the end of the day because there are some adjustments to the percentage of leave buyback for long-term employees who commit a lot of years from the district as a kind of a thank you for being here and saving your leave up. It is kind of a little investment if you will if you save save your hours. Don't don't use it too. So, and we also at the time that this was adjusted down were trying really hard to get people to join the lead bank to have hours like matching hours. So if they needed to like um be gone for like FMLA or something like that that they would have the matching hours. The board used to have
055a policy where people could donate leave to someone who might be out of leave or something like that. And it resulted in some pretty interesting situations where people might burn all their leave and then oh I'm pregnant so I want people to give me leave, you know, or whatever. And we're like you know that doesn't not necessarily coming out fair. And so that 480 number was established because it's half of FMLA. So you get FMLA, you know, for all the reasons in policy, but if people had joined the leave bank, then they would have all the match hours to get them through the full 12 weeks of FMLA with pay. So that was one of the other incentives, too, was we'll take it down to half to try to really push people to join the
056leave bank. Right now the leave bank is really robust. like we have a lot of accumulated hours in the bank and we've had more people join this year which is and they have to give leave to join and so that has been that's a really good thing because then those are generally people who are they know okay I've donated this to the leave bank and they're doing it with that idea that I don't want to spend my leave and which we think will have a positive effect and Heidi and Shel when they went around and made present presentations did a really good job explaining to people how the leave bank works because leave bank is matching. So you don't have the leave for that request. If you needed 12 weeks, you better have six weeks
057in the bank, you know, of your own accumulated leave or you'll only get matched what you do have. So it's an incentive to you know and again we were talking about substitutes. We want to try to keep people here and not burn all their time off because there's so many financial impacts. student learning impacts. There's so many impacts people that Larry just brought up such a good point because when a teacher is gone or a para is gone, we pay their pay in leave and we have to pay us. So, it's a double whammy. I worked in a district once where we had to pay for our own subs. So, you were really careful about if you were gonna be gone. Don't recommend that. But um it's all those things that Larry just rattled off
058are such good reasons to consider this. Sure. And on a personal note, you know, someone that works for another government agency, I appreciate that we take care of our employees so well because when after I retire in a few years, all I've been there almost 25 years, I am only going to get paid for 25% of my time. Oh wow. And I have not taken any of it. County pays for 60%. So, we're kind of balling in the middle. Very much appreciate taking care of ourselves. All right. Uh, this is an action item. If there are no further questions, it is approval of policy. It says, but it's up. The action box is checked up top. Okay. For approval, I'll make a motion to approval of the policy GCCA. professional support. A second, please. We
059approve. And just to let you know, all of our changes get submitted to our attorney and he's looked over and happy with our changes. So, I don't think we finished that motion. We had a motion on the floor. Did we have a second? Yes. Annie and thank you. All in favor? I I thank you. Item 11B. This is our trust policy agreement. I think [Music] Do you want you want me to tell you more about it or tell everybody about it? Any tell everybody about it. Okay, I'll tell you. get it. We'll get it to you. So, um, currently in Arizona, the Arizona School Boards Association provides policy services to, um, any district that would like to join ASBA. Um, our annual cost for policy services with Arizona School Boards Association is $10,000. Um about
060three years ago, some districts were um unhappy with the quality of services provided by Arizona School Boards Association and approached the Arizona Risk Retention Trust, which is um provides our insurance for us, and said, "Hey, you know, we're thinking about moving away from these policy services. Do you guys have policy services?" At the time they didn't, but they recognized that good policies help um reduce liability. So if districts have simple, easy to understand policies, it helps reduce the liability and increases the likelihood they'll be enforced. So we had kicked the idea around about two years ago in the district and decided it wasn't the right time. We are in the middle of our contract with Arizona School Boards Association. That contract expires in 26. So during this this school year coming up will be our
061last school year with them anyway. So we decided to um find out about the trust policy services and would that be beneficial to us. What we learned through our study session today is that the policies are much simpler. Um, we have over 600 policies in our current policy manual, including regulations and exhibits, which are forms, and those many of them are just a rehash of state statute. They're just like the state statute, copy and paste it into the policy manual. So, the trust policy services, should the board decide this evening to migrate to the trust, um, they're just a little over 200 policies. So it's a twothirds reduction in the quantity of policies. They're written in layman's terminology, not legal ease. So they're very easily understood by our staff, by our public. Um there's a
062translate button on every policy, so it can be translated into multiple world languages. So people can um see the policy in their own language because all the policies can be hotlin. Our student handbooks can have a hot link to policies. our staff handbook can have a hot link to policies. And so we feel like um that this is a really a good thing for the board to entertain is a policy manual that is far more easily understood by everybody and is simpler and easier to use. Um on the bonus side of it, um the trust policy services are $500 a year. So we would be rolling off a $10,000 bill to a $500 bill. So, in our quest to be fiscally responsible, um, we want to we feel like this is potentially a good move
063for the district as well because each section of the trust policy manual is written by an attorney who specializes in that thing like um, employee law, laws related to student discipline because they have specialties. Both sections are written by their specialist. but in layman's terms, not a bunch of legal ease with just lots of references. So this evening, the board approved a change in our policy about leave. That's a localized policy that will migrate to the new policy manual should the board decide to approve going with the trust this evening. And um but we'll clean it up and make it even more understandable. Bev pointed out she was glad to have Heidi as her interpreter this afternoon because there's a lot of jargon in the policies and that's not what we want. We want our
064public, we want our board, we want our students to be able to easily understand what are the rules that we govern ourselves by. And so we need to do that in a way that's easily understood by everybody. That's kind of the nutshell version. And the trust does offer a one-day law conference in um August for our administrative staff or board staff who may have um appreciated conference opportunities, training opportunities provided by Arizona School Boards Association in the past. Um we can still participate in those if we decide to just for the non-member price. Um, and how it would work. If the board decides this evening to make that transition, starting in September, we would choose one chapter of the new policy manual and start working our way through a chapter at a time and keep
065our current policy services since they don't expire till June 30th next year anyway with Arizona School Boards Association while we're working on those revisions and that transition to the policies provided by the trust. and and they said it why did they get into the policy making business because it reduces the liability overall. If people understand the policy can follow the policy then they know that's good for them it's good for us. So that's kind of the long and short of it. So should the board decide to do that we have some um there may be individual board members who wish to take part in that process of reviewing policy. We have some administrative staff who are new to the administrative game who have expressed interest in that. Um and and Caitlyn McIll, she also has
066expressed an interest in that. She's already on her way to the SRO conference. So, we do have I think we have a great team here right now. And I think we have a team that's committed, has a deep commitment to being what our community needs us to be and that we have the staff, we have the rules, we have the regulations in place that will help make that possible. Any further discussion after our study session and fantastic then I will entertain a motion to approve this. I would like to make this motion. I move to approve policy agreement. All in favor. All right. See y'all next month. [Music]