001Facebook so most of you have seen homeless people are standing on the corner um right here in Chino actually at Safeway and some of us have even given them money or gift cards or whatever have you ever thought about the homeless children because you don't usually see them on the corner I've seen them at once in Phoenix but my job is to ensure that our 386 87 I didn't push the button for 387 that we ended with homeless didn't have the same opportunities as other students almost homeless children in Chino Valley Prescott and Prescott Valley do not live in boxes or on the street corners or in cars most of them live with someone else it's called doubled up most of them are with grandparents but we do have other family members that are raising
002them in America one in 45 American children experience homelessness each year and Joe Valley it's one in 18. the event of Act was was passed in 1987 by the federal government to address the challenges that children who are homeless face in school each year and under that law all districts are required to have a homeless liaison so that is what I do McKinney invento X says that children and youth who lack a fixed regular and adequate nighttime residents are homeless fixed means it's it's stationary it's affixed to the ground it can't move so a camper is not fixed the tent is not fixed the car is not fixed regular is something that's used every single night an adequate one that is sufficient for meeting the physical and psychological needs to be met in home environments
003our job is to identify the homeless students and help them acquire the things that many of us take for granted so they have the same opportunities for Success we ended the year with 387. homeless students in our district in addition there are about 328 others on the brink of homelessness [Music] this is what homelessness looks like looks like none of the pictures are our real children but they could be these are our real students not the pictures just the stories so you see and her two brothers are living with their great grandparents their great-grandparents are in their late 80s although they love them dearly they weren't planning on raising three more children especially a six-year-old an eight-year-old and a ten-year-old this is homeless our a was in second grade this year he has lived in
004his entire life with his mom and her boyfriend and their son earlier in the school year his mom left she decided she didn't want to be a mom anymore so because she left the family lost their home since they were down to one income now the two boys and dad live in someone's camper in the driveway dad loves the boys and it's hard to make up for Mom's absence he's currently trying to get sole custody of both boys even though our a is not his this is homeless A.A and her six children had to find a place to stay quickly as her ex-husband got out of jail and was a threat to her I was able to pay for a motel room for her at Days Inn until they could move in with friends this
005was last year and um actually she dead is out of jail and she went back to him and four of the kids are now living elsewhere this is also homeless most of our homeless students live with their parents in someone else's home he's most often grandparents that there are also other people living with one household currently has five adults and 12 [Music] she graduated to in his mom to move 13 times in high school no teacher staff member or fellow student knew of his predicament until he began applying for scholarships when I approached him he told me he didn't want anyone to know that he's been homeless so he used his dad's address he didn't want anyone to know that his mom made some poor decisions instead he worked after school and on weekends since
006he was 12 to help his mom make ends meet he will be attending ASU in the fall hopefully at no cost I can never repay you he told me at graduation as tears dripped from his chin this is also homeless students who live in homes without heat electricity or running water are homeless the home does not provide an adequate nighttime residence several students in our district live without electricity and one that I know of has a tree growing in the kitchen because it's a dirt floor most of the homeless parents I deal with have a job most take good care of their children most want a better life for their children they just can't do it for a variety of reasons my job is not to judge them it's to help the children my office
007is like a mini Walmart it's right next door room 10 at the high school because I have a little bit of everything that students might need except the house everything is donated by generous people like you and everything is free for students parents and staff who need it I don't know of anyone else who has underwear cans of tuna or deodorant on their desk if it's something that the kid might need they can get it in my office so please come visit anytime you have a back to school fair this is last year almost 400 students received a backpack filled with supplies for his grade level shoes and socks pair of jeans underwear and a shirt uh to start the school year prepared this year it's on July 15th if you'd like to help please
008come this is our stocking stuffer store in 2019 we had about 50 parents come it was in this room it worked out really well in 2020 there were over a hundred student stockings in this room the two years since then we've been I had to go somewhere else last year we had 282 stockings stuffed with toys hygiene products and snacks I also do Christmas and pillowcases the pillowcases are made and given to us by Chino Valley Clippers as are the stockings last year we gave 242 students received a case full of gifts each child received shirt pants underwear socks shoes and a coat if they needed it at least one toy on their wish list and a few other age-appropriate gifts if we also gave away 52 hands and 119.50 gift cards from Safeway 127
009high school students got an extra large food bag and 96 families took advantage of our December Pantry which at that time was our highest number of people that came to the pantry is not anymore but it was how can you help you can provide needed items it says right now I need underwear it's always I need underwear in all sizes I always need deodorant right now I also need nail clippers and ChapStick you can also provide gift cards for local restaurants or stores school supplies all the regular school supplies we always need full size deodorant lotion shampoo conditioner things that you don't think of like Combs brushes toilet paper underwear I only accept new underwear I know that should be obvious but I get all kinds of used underwear donated to me coats jeans shirts
010and shoes can be used gently I don't need socks bombas has donated 8 500 pairs in the last three years it's actually um 10 750 pairs now it tells washcloths pillows pillowcases and flat sheets I don't need fitted sheets because they don't have bits they sleep on the floor couches these are the restaurants in Chino Valley um I do give them to our high school students I also give them to all the coaches so that no student has to go without eating on on Sports trips um you've probably seen commercials asking you to sponsor a child in some part of the world that you never get to see well this is my commercial to ask you to sponsor a student Chino Valley you'll never meet the child but you'll hopefully receive a thank you note
011or drawing from your child and you will know that you're helping one child be more accepted and hopefully more successful in school the cost is 190 dollars for a student ages 3 to 12 or 234 student ages 13 to 18. every month they get a specified gift a new outfit a pair of shoes socks their Christmas gift a swimming suit a coat they also get an age-appropriate gift with most months gifts depending on if I run out of time before I get them picked out and also donate money there are two ways to do that charitable donations can be made to Chino Valley Unified School District designated for the homeless program that is not a tax credit but your donation is not limited if you need a tax credit donation it needs to make it
012to the Chino Valley Education Foundation single up to 400 and a married couple of eight hundred dollars thank you and then I also have what we've done this year is a Caitlyn's cause at recap it's the last three years of what what has happened in our district so we have a total 508 homeless students this year those are the including the ones that move the money that's 21 of our student population 173 students receive new shoes and socks 407 students got a weekend meal bag at least part of the year uh parents of 638 students shopped at one or more food pantries our last one was our largest it was 176 students were represented uh 381 times this year student parents shopped in my classroom 395 times students shop in my classroom it's usually high
013school but not always the sponsor a student program which I just did the commercial for we had 109 students sponsored this year 103 students received bikes and helmets 291 received this stuff Christmas pillowcase 265 Christmas stocking and I also donate socks to the channel Valley Police Department all officers have them in Return of their car to give to people as needed and the last thing I have for you is for you to read at your leisure is my first newsletter you are the second reset recipient [Music] s that's all I have for unless you have any questions that's not the first time I've seen the presentation and it gets me every single time however um do you have a breakdown of the students as far as the age groups is there one population that's higher
014than the other Memorial in high school territorial the parents are young so they move back in with Mom and Dad but that's not always but I do have broken down by grade level if you want it but I don't have at least curious any questions or comments in this thing I was going to say if you go buy a pair of shoes it wouldn't matter basically what size it is so you can probably find someone who needs every size yes the truth I take all sizes I'll I um you have the Big Brothers Big Sisters bands right out on the in the parking lot so I I do get lots of old lady clothes and those go right in the bin out there because the kids won't wear them but anything the kids will wear
015it's in my store so many comments or questions I'm just sitting here stunned so it's free so it's free it's all free yes um one question the sponsorship of the over a year and younger kids how is that done directly to you or through the uh through the office he needs to go through the Education Foundation um and then I match you with a student I give you their first name their age and their likes you don't have to buy anything um I tried that the first year and people forgot to buy their stuff so I buy everything or I have Shoppers that buy it and then the parents come in and pick it up and the student writes hopefully writes you a thank you letter so if I've dropped you a note you could
016give me the foundation contact person for that oh just right then it's me there's a mailbox Foundation mailbox in the hallway here that you can drop it off Cheyenne will take it and you can put it in my business we just write sponsor or student on there thank you we really appreciate what you do and it's definitely hard to see from I know it is not a fun job yeah but it's very fulfilling and I was done teaching I just woke up one day and I was done and Cindy talked me into this so thank you I know that the green bag pantry is this weekend can you maybe describe a little bit about what's going to happen and how quickly and how much we also do this um we collect those um every every
017eight weeks every eight weeks we collect the bags we skim off the top what can be used for the weekend food bags that go on with the students whatever is left we separate onto the tables in the cafeteria at Chino Valley at a Heritage Middle School and at 11 we start that at 8 45 at 11 o'clock we have invited parents today I invite this week I invited 583 parents no parents of 583 students they will come in and get whatever they need for their home there are limits on some of the foods because we don't have enough it will be gone by 12 and we collect around between five and eight thousand pounds of food and it will be gone a half an hour in five years I've noticed that a lot of people
018who are lining up are grandparents because we have a lot of grandparents in our community who are only living on Social Security and if you think about it they were banking Social Security on wages that were a buck an hour and so they never expected to raise a family on that kind of money and so they start lining up three hours before the pantry a lot of times I get there about 7 30 and there are people coming when I get there and in the five or six years we've done Food Bank distributed over half a million pounds of food and we still have the meals that they're Distributing during the summer breakfast and lunch I write if people get in together and those were free for ages and three dollars for adults that's a
019territorial School thank you all right next is item 60 superintendent's report you have a super intense my memo in front of you hopefully um in the in your booklet there should be the parent survey that is part of our classroom site Fund performance paid that we have to do every year it's a phone call um some of you probably got it um how do you you know how would you rate your child's education at whatever school and it's good it's um excellent good fair or poor or a no answer and what we tend to and there's there's longitudinal data over the last several years in the in the in your book what we saw Bridge here was a shift from um poor and good a slight shift from that those two categories to um let's
020see no from poor and fair to good and excellent so there was a slight shift from the lower two to the higher two well that's good yes yeah I was I was very pleased with the results in general so and that's something we do every year uh it's just a phone a phone survey all you have to do is press a button yes John I you know I love the numbers so in my opinion it's either the respondent is positive or negative about their child's school so I combined the uh good and excellent numbers and then did them as a percentage the nice thing the other nice thing the really good thing to read is that almost every year on every school three out of four people were positive about the child's school that to
021me that's the critical thing and it's gone up up and down a little bit but there's very few years in which lesson that combination of set is yeah less than 75 percent I do want to say I don't know if you notice this the number of respondents seem to go down this year and I'm actually going to take that as a good sign people tend to want to respond when they are tend to be more upset or negative about things and so the the number of respondents going down I don't think that's necessarily A Bad Thing um anyway that was mostly I think at the high school um that was the case and then the let's see it was at the height I think it was High School so anyway um yeah at the middle
022school went down significantly about that the Middle School in high school went down significantly the number of respondents that so any questions on that should or attached to this memo on the last page um I was asked last meeting to provide some teacher retention data and so I want to thank Shelly Daley our our HR coordinator for pulling that information she pulled the raw data and I kind of went through and summarized a little bit we really had three broad classifications certified staff which includes our teachers therapists um teachers on assignment and counselors are all in that certified group we have classified which is everyone else except for administrators so those tend to be our hourly hourly employees paraprofessionals bus drivers custodians um facilities uh administrative staff hourly administrative staff then we have administrators which
023include our our exempt directors so that would be principals assistant principals um the three of us and um Larry's in that group exempt directors so um what we found and a couple things about the certified staff that we had 24 certified staff leave all teachers all classroom teachers so it wasn't it even though that category includes therapists and well actually there's one counselor that passed away but everyone else was a teacher um so that that was interesting so when you take out the total number we have about 120 teachers and so that um percent leaving of teachers is really around 20 percent are classified s higher I think that's just because classified staff it's easy for them all they have to do is give two weeks notice and they can be gone um in some
024cases on the classified staff it's the same position with two people or more uh just because um for whatever reason we had a position that a couple people went in some a person came and left and that kind of thing and then admin it's it's a retirement and um and somebody leaving to another job in the area but I I did break up into the top five areas and then other were typically onesies twosies or we just didn't know why they left and so um anyway threw it out there for you to take a look at uh other jobs out of the area I thought were interesting um the spread on certified is interesting that they were it's pretty evenly across the board why they're leaving as far as the numbers um the retirement and
025the classified I thought was um you know it's rather High but um just just happens I know you haven't had a ton of time to take a look at it and I know Peter will dive into it later when he has more time but I don't know if there's any questions just um as we in the limited time that we had and if our questions as you as you have time to take a look at it you can always email me and we can or give me a call and we can discuss it but um I did do a um and this is in the the memo I did take a look at tried to find some National Data and there's a Rand Corporation survey from 20 21 22 and the average Nationwide wide for
026teacher turnover is about 10 percent in that year we're about 20 percent um in the report they do indicate that rural areas and higher poverty areas tend to have a higher percentage than that and that could be one of ours um I also think we have a we have a disconnect between cost of living and wages in general not just wait not just our wages but I think wages across the board for for meeting professionals so I think that that is another reason why um people could be leaving but anyway all right uh construction updates currently under we have a lot of projects going this summer um the teach Ridge and we'll talk a little bit about more about that later if you have a chance to go to the high school gym the bleachers
027are in they look fantastic um it's a huge Improvement we are working on extending the bus lane from Del Rio over to Heritage behind the campuses um the partitions came in I keep saying we're weeks away we literally have all the parts we just need to get them installed for the bathrooms at the football field we are working on the health office floor in Del Rio we've run up against some environmental issues that we're trying to address uh we're finally working on the buildings over here at the high school that caught fire so we have both roof work going and interior work going so that's moving along we have no bleachers at Heritage right now um we are going to be working on the floor they did some painting in there and they're going to
028install some brand new bleachers in there as well that will look very nice so you'll see those hopefully on our um employee the kickoff meeting that we have every year so um those will be the first bottoms on the bleachers will be our meeting we have if you've now gone by the high school you notice that it looks like it's being painted white the main office in the gym that's the primer um we we don't uh this is being paid for by the state the state does not paint the paint the state weatherizes and so we are weatherizing the block by painting it and it's um the color going on now is just the primer it's actually going to be a great color when it's done the uh after a year we're finally getting at
029the fire alarm getting installed at Heritage Middle School it's two years it's been two years since we've had a fire alarm we've had somebody walking around when students are on campus um as a fire watch um in the interim so um we are finally getting that taken care of and uh we have like a hundred thousand dollars in kitchen equipment that we're working on trying to get installed um that was most of these projects I'm trying to make out of all of them the bus lane the health office and the football field bathrooms are the well I'm a teacher are the only ones that we're paying for all the others being paid for by the SFP uh projects coming up we are that should say cvhs West gym not the East gym so the the
030room right next door is going to get a new floor and a new stage which will be nice we are going to build a wall at the tech playground to help alleviate the presence of Lake territorial when it rains to try to drive some of that water off of the playground um to the north um onto the vacant field that's that's owned by the City press kit uh the high school cafeteria floor is going to get redone we have been paying invoices on the HVAC installation that's because equipment's coming in they're not doing any physical work although they've been doing some surveying and things like that at the facility um we are the DRS Paving lot are the paving of the parking lot is moving forward is it the town right now we think it's
031going to be approved quickly and we can move forward on that the gym at the high school is going to get new air conditioning The Farmhouse roof needs some repair from some weather at the time they do that they're going to do this roof as well and the General District roofing project will kick off shortly so a lot of stuff going on um facilities wise and it's our facilities guys are going crazy trying to manage all this so any questions on that um strategic planning process um a couple of you were there for for the uh the meeting that took place last Thursday um I was very happy with the attendance we invited about 20 um 14 came we have another four that are going to come at later meetings and another two that just
032didn't respond so um really um appreciate the Marcia and Cindy for attending we also have the asba facilitators that came there's two of them in myself they went through a similar process that you guys went at in when we had the meeting with the board a discussion about the Mission Vision and values and then also the SWOT analysis SWOT analysis where they went around and identified opportunities and um and strengths and weaknesses and things like that so the asba facilitators are going to take the information from both meetings and kind of put them together because there was a lot of commonality and then presented the information as some Point down the road so I don't know if Marcia or Cindy have any comments uh you were you were there on any anything you wanted to
033add yeah I'm sorry go ahead I was gonna say I was just impressed at the amount of people that were here and you know they had some good input so yeah I appreciated that okay I'm just glad to see it finally getting going yes and then the calendar reminder on June 26th at 3 30 we have our special board meeting mainly for our proposed budget so that John will be the star of that one we'll have a public hearing for the proposed budget we'll have the proposed budget you don't vote on the budget there will be some additional items just kind of clean up stuff but that's mainly for our budget we were talking a little bit earlier we have on June 29th at 12 o'clock at the high school we have the district year
034in celebration I understand Dr Moody has bought some pork butts to smoke so we're going to have some um some shredded pork um and smoked pork and um Fixins so that'll be on um at the high school hopefully the weather will be nice and we'll have the outside then the 30th is the end of the fiscal year I know John's going to be busy on Saturday getting those POs out on July 1 uh for the new fiscal year we have a different date for our July board meeting as a reminder that's going to be on the 13th normal time but that's to accommodate the separation of time that we need between the proposed budget and the adopted budget on July 31st we have a convocational our all staff meeting things will really kick off at
035nine if you want breakfast come before nine o'clock we'll be doing breakfast we're doing we're not doing uh pictures this year so hopefully things will be a little bit more smooth we do have a speaker uh Jamal McCoy who is the general manager at Findlay is going to be our speaker that day um I've we've gotten some really good feedback that he's a pretty awesome public speaker so he's going to be our speaker that day um we are also we're going to do something a little bit different this year we're going to have a food drive that will hopefully help the green bag program that we're talking about there's a you're going to have another food distribution in August and this will help support that along with um our hungry kids project the food food
036back so we'll have a a drawing and for those that bring food there'll be a drawing that they can get into for some cash that is the 31st so I should only last a couple hours when I can do like 11 11 30 somewhere in there that's where you get the shirts and take the picture at the end with the Drone that kind of stuff um and then we have the first day of school August 2nd yeah I I said something to somebody and they cursed me because um we haven't even enjoyed summary yet we're talking about the first day of school so it was the first time there you go yeah oh yeah that's my report any questions thank you item six one is our financial reports for in the May 31st right so
037if we take a look at the the month end of May 31st you see there's one more operating month left in the year a lot of things go on with Staffing and we have an option that's been here for 35 years that I know I've only called balloon payments people that want that money to take them through the summer and we have all staff that does that now from people mentioned three different four different types of stuff everyone that stops working May 31st when student slavery even before that can still have paid annualized over the summer so a lot of payroll to come out in the month of June uh if we look at the reports here we see we've still got 2.61 percent of the budget uh unencumbered unaccounted for uh realistically we hope
038that'll go up to five percent carry forward so if our budget's 18.1 million we really hope that we have 900 000 to carry forward to next year five percent last year our budget was 17.2 Million we carried 1.1 million so we really like that five percent as a baseline that gives us some flexibility capital budget 7.1 percent left including the absolute Debt Service and encumbrance is there Capital there's a couple of things going on we were able to purchase a bus today 186 thousand dollars for one bus I wish we could say that was two buses or maybe three but those days are gone and we also have with uh with I.T I think Larry you had a deal there with 58 000 with all coffee products that that's going to be a next year
039cost so what we have is this year is is kind of unusual because we've got a lot of things in capital that we won't necessarily fully pay out this year so we got the bus received and paid for we had 500 000 in our Capital fund for the many homes and then we hope to get all that reimbursed by the county because we've got that Grant approved we'd like to get some of that cash back this year we've already paid the contractors 118 000 today 216 two weeks ago so we're hoping for about 350 000 more cash there to come back that reduces encumbrances increases cash in the fund but again we can't say when we're going to get some of these funds uh but that's where we're at with the capital adjacent ways is
040kind of in the same position the cost for our adjacent ways I don't know I mentioned that just a little bit more so adjacent ways is a fund that we've been using for fire Lanes primarily so the school facilities board is in there in the mix a little bit approving our projects there's two of them 70 000 was budgeted from this fund adjacent ways to do the fire lanes and the many houses the staff housing area and two the bid for our Del Rio fire Lanes which includes catchment basins which includes curb and gutter a lot of curb and gutter the bid went up from 210 000 back in October of 22 when we awarded it to Sunland asphalt who does this all over the state to 500 to 5 000. based on getting an
041engineer in a round tree and completely engineering every square inch of this installation so I'm going to call it the fire lane that's what they like to do because a fire vehicle to suppressed fires comes in and turns around there then we can use these adjacent waste funds and so we may be coming to you for an increase in those funds we've been really low Levy bringing in a hundred thousand a year we might want two to three hundred thousand years so that that budget has approximately 210 000 coming from Capital fund and another 292 000 coming from the chase boys as soon as we get the town to sign off on this latest Proposal with past Roundtree engineer specifications behind it and the sfb to allow us to spend 292 000. so there's a
042lot of moving Parts there any questions on these is there a capital or uh carry forward percentage that we can that we have no that's a great is there a bottom yeah that's a good question because as I recall up until about 2016 if you had a 10 million dollar Amino budget you were limited to four hundred thousand or four percent to carry over the next year to prevent districts from from just like bankrolling money and we'll see where we're going with that so that has been lifted and in addition to lifting that Capricorn they've allowed us to transfer funds between m o and capital to hopefully serve the district better so it changed when we went to current year funding because there was there's more volatility on the current year funding than and so
043you need a higher carry forward to help make sure that you get through the year the cap the cap was lifted so to speak um and I think we benefited from them and they don't mandate a a percentage that we have to carry forward I mean is there a minimum well there's that's also a really good question and I can bring you some things that might is kind of alarming there's about seven districts in the state that the last couple years have been in receivership status and they have indicators the the auditor general measures and every district has like a report card well here's the things that you have and of course the ability to meet current obligations is the number one indicator if you have current obligations your chances of being a pay current
044obligation that's really small but if you'd like I can bring you just a little summary the minimum is is based on what we assume it to be as long as we can and the hard minimum is zero okay we don't want to go into the negative that's pretty much that's embarrassing any other questions well we'll just keep on going and do the student activity report then okay and I think everything in Student Activity is good last does this report what we have is we have the eight thousand four hundred eighty dollars there in golf and we've heard that they've had their golf event at the antelope golf course and we're just again trying to settle the conferences and these extra bills um I don't anticipate I don't anticipate this will be easy last year actually
045we ran into the same position for that course but they wait till the weather's really good and that's all I really see in students thank you all right item seven a through t as Mr Scholl told me the other day of very long consent agenda um seeing nothing taken off of it if we could have a motion to approve tonight's consent agenda I will make a motion to approve tonight's consent agenda a second I'll second all in favor um hi item 8A is a job description for our school security officer and school security officer supervisor Mr Schultz so um a while back you all approved um armed security guards for the schools um I think I might have shared last time that we applied for a school safety Grant and we were awarded two sros
046and we had a very good meeting I thought a very good meeting with the police chief and two of his lieutenants today to kind of discuss this and go over whether we do sros or they don't have they're down a handful of officers already and so they're they're helping us out by trying to identify some some people that may want to be an SRO or a school safety officer that are former officers that because the school safety officers are required to be Reserve officers with somebody our preference is the Chino Valley police department it doesn't have to be but that's our preference and so working with the police department we've identified identified some tasks on how to move forward with this and of course their preference is to put paid officers in there which is
047fine with us we just don't know if they can find them that's that's the issue um but in the in the meantime if we have to um have and we will have at least one because we will will have one officer security officer our current position that will maintain uh probably a territorial um these are job descriptions for a that school security officer and they're um depending on the the configuration there would be a supervisor as well so these are strictly the job descriptions and something that Cindy needs in order to put into the um Grant um paperwork and it will be coming to you on the 26th with some salary ranges for those positions so we can start building those jobs could I have two questions ask away uh first of all what is
048the hours proposed for these officers Monday through Thursday um 10 hours whatever that schools okay so it's a standard 40 hour a week yes okay um only question I had and that that's both on the officer and the supervisor if you look under education and work experience under first aid the last line under that it shows as preferred why isn't that required we don't we because we have other health professionals on campus that I it could be required but we have other health professionals on campus that take care of that well I understand that in my opinion these are the guys that may be there when that is needed right away and I I know a lot of jobs require that rather than just prefer it I personally would think that it should be preferred
049that they've that they have that certification if you want to make a motion with that change we can we can do that I don't think that that's an issue that's something that's you we can make happen like they can get certified correct they can get CPR certified we have yeah hired but then we can have them do them do it yeah we do that all the time because we have a number of uh positions that require CPR some of our special ed um our bus drivers things like that and we do that you do the training so all all that I think that would indicate is that we need to they can get hired and then we'd have to train them to do that okay deletions or I started so all I hear is that
050that preferred would go away all right so where's the bird would go in uh well uh yeah whether it's required some of these are required so whichever works grammarically correct either take your period away or say changes are required okay and you can make the emotion yeah I'll make the motion that we approve the job description for security officer and school security officer supervisor or the Run change at the first stage Dr bleeding the CPR certification be required second second all in favor aye item reorganization of information Department one should Larry once you come up it was your your link request and we'll have you talk about it I think you better president members of the board this was something that I approached superintendent show with a little while ago a few months ago really
051it really was sparked by the Cyber portion of what we just talked about security it has become a very large uh Endeavor amongst all uh school districts last year the our insurance company the trust dangled a few carrots in front of us to get a lower deductible this year in preparation for next school year there were seven requirements that were going to be mandatory or you don't get cyber security insurance at all so um they and these were not some of them were my new a lot of them were bigger things cultural culture changing items items that we're kind of dealing with a little bit in our everyday lives things like multi-factor authentication that seems to be our bigger one a lot of banking institutions have used this for a while now that's basically what
052you put in your username and password to get into say your email it's going to say well we just sent you a text message to prove that you're actually who you say you are it requires something you know something you have like a cell phone or a little of the baby on your keychain or say something who you are a biometric a thumb print something to that effect because they really want to know that's going to be implemented this summer along with that there was still uh increased backups uh various things updating your computers things of that nature we want to make sure that we're not Flagstaff a few years ago that had a school down for a few days until they get my concern was that again these are not small things had to
053fit that on top of my position or my department was a little Hefty these jobs in the in the outside industry started six figures there are not enough people out there to fill the jobs therefore if we're going to have to take this upon ourselves it really would be fair to Shuffle upon somebody as you know other duties is required this is this was far beyond that so um speaking with John we we thought that this would be a good time to maybe transition one of my uh current technicians and to officially fill those those roles so that way we weren't uh taking advantage of anyone so in addition to that I'm starting to get questions from Auditors and the insurance company saying do you have somebody on staff that technically is in charge of
054cyber security and we did this would fill that role just kind of thinking that future down the line if we could say we're doing that if that becomes a requirement we're kind of anticipating some things so with that we wanted to create kind of a hybrid position between my director's position and one of the technician's position that would kind of become my backup that would take the cyber security role officially and some of the other duties that I uh could be responsible for so that way we kind of have a backup quiet decision my current title is Network administrator.it director we would just change my my position in title only actually my job description is I.T director my title would be just changed that would be it and then another position would be created out
055of the current position that would be kind of elevate it as my backup in the cyber security individual which technically we're already doing because we had to do this no matter what so we just want to be an official for next year so that that was that's my request will be coming to you at the on the meeting on the 26th for a salary adjustment for this person um you know this this is going from a non-exempt hourly employee to an exempt uh employee that's not eligible for over time plus the response it included the additional responsibilities that um are would be put on this person so right it's very quick question can this field of cyber security is there a certification of any sort nationally you know for personnel trained in this area degrees
056Yeah we can get master's degrees it's not independent certification I'm sure there is but is taking on this role has done some trainings and so forth in the subject already yeah you know many professional Fields you know have an organization that certifies a certain level I was just curious because you know this whole field is exploding on us and you know what Larry's saying makes all the sense in the world and I'm just more Curious than anything else and thankfully the Department of Homeland Security uh was able to get applications and be able to uh I think it initially started as a grant and their idea was to make these available to All State entities education being one of the Department of Education all sorts of things that has been built into the regular budget
057now um so we do have a lot of networking involved with Homeland Security with national Arizona National Guard they have a whole cyber security division so we're kind of just fitting in along with all the school districts so we're not just doing this on our own they are providing us solutions that we're currently using that are saving the district tens of thousands couldn't I really couldn't afford on our own with these so it really helps with that so yep thanks all right any other questions that makes it easier for you identification without it I will make a motion for the privilege to re-title the current Network Administration to Information Technology director and re-tattle one of the current I.T technicians to network administrator with additional cyber security officer responsibility since we didn't have any questions or
058comments before the the second is there any questions or comments on this item all right a second please all in favor aye item 8C um our high school and middle school coaching diapers this is done on an annual basis the coaching stipends our percentage of our base salary with the increase in the current base these are necessary in order to keep in line with the percentages that's an annual process um actually that it's for each season so um there are coaches that teach that coach multiple Sports so they could get multiple stipends but that is just for the and I think it's listed by season as well [Music] thank you item 8D hiring multiple Farm Workers at the CAC a good evening the president members of the board um come to you this evening to
059request the ability to hire multiple Farm Workers um needs at the farm are kind of continuously evolving and what we're doing and what we're in need of and how we want to manage the farm and so how this would potentially work would be we would have the opportunity to hire multiple Farm Workers at the farm similar to a pool of substitute teachers and as we have an upcoming Harvest coming up or we have an upcoming um even after a harvest we have field preparation that needs to occur and we have some routine maintenance that we need to make sure that we're addressing before a potential Harvest um we'd be able to call on one of these Farm Workers to be able to come in and fulfill our needs um what we're finding is you know
060during harvest season or during the off-season really when it comes down to it on a week to week basis there may not be much that the assigned Farm worker really needs to do let's speak of the summer time summertime our farm manager Mr holder along with our farm our student interns they can do routine maintenance on the camp on the on the farm whether it's just private machinery for the upcoming Harvest maybe it's repairing fence maybe it's just simply weeds Management on the farm and so there's there's hours of time that doesn't necessarily need to be fulfilled by having someone on the farm 24 hour or 25 hours of the week so by doing this we're just kind of increasing our ability to have more workers onto the farm we'd like to also request an
061increase in that hourly rates by doing that that reduces the total amount of hours needed throughout the um um are required throughout the entire season but we know that we can still fulfill all the jobs that need to be done by switching the model we maintain the same budget that's currently allocated for it maintains all the same budgeting codes so nothing of that changes um and as Mr holder was kind of researching this across the state and really across the country as well he's found that many schools have acreages to to manage they've got multiple Farm interns and they even have multiple Farm Workers that they can call on to come in and get some work done on the farm um so that's kind of the purpose and the drive behind where we're going with
062uh with multiple workers I love the idea okay so I'm looking at this from like kind of a different perspective and I'm hoping you can you can answer my questions so coming from a ranching family do you live on a ranch and you say you're living there it's not your Ranch and so it's not you know Mr holder's farm right but he lives there rent free correct so my understanding is a person that lives there rent free they are supposed to be the upkeepers of the facility so where does that fall into hiring more people if he's living there rent free shouldn't that be one of his duties it is it is part of his duties of of just this field the first field that we harvested over there is one of the mowers um
063he says he's running mowers he's managing kids to get other equipment ready to go um so yes very good question and so he's right there you know uh making sure that pivots are assumed in the fields are being watered um if you had a cattle that are there he's making sure they're being fed cared for veterinary um Services as well so he is right there with all the work um but when we get that Circle pivot that's an easy one but it's when we got all the big fields that are being um cut that's when the hours get really long um just because I mean they're big right and the mower that we have I think it has a six foot arm on there and those fields that are being cut um they are I
064want to say one of them is 13 to 15 Acres the other one is a similar acreage so when you're going up and down that field six foot mowing arm it's a lot of hours and so um you know we just need the extra manpower to be able to get that done likewise when we're there working on the farm and they're in the harvest season specifically um we don't foresee having multiple Farm Workers there with us besides just one additional person so we're not really intending on having multiple Farm Workers there during the hardest I would be the farm worker the farm manager which is Miles along with several students that was the clarification I was going to suggest also is that you're not asking for a whole bunch of people right now you want
065to be able to pull from a whole bunch of people correct and great clarifying question again but not going to be multiple Farm Workers at a time um in addition to Mr holder it is and then you have when you're mowing that many acres with a six foot arm it's a lot of passes so okay thank you thank you all right we'll entertain a motion please I'll make the motion for the priority medical Farm Workers with an increase in the hourly rate cut paying second please second all in favor Personnel report you do have a supplement so please refer to the supplement as well um a busy time of year part of it is some adjustments like the supplement has quite a few salary adjustments there's a number of resignations by default which are just
066people that weren't did not respond to a questionnaire or about whether they would be willing to substitute next year so no response means you're resigned basically there's a correction of pay on that a couple people said they were going to take a job and and it just didn't work out that they declined the job offer when we thought they were going to a lot of news certified which is good to see a fair number of new classified some subs a handful of resignations uh thankfully none of those are teachers some certified changes and a whole slew of classified changes most of those were salary adjustments you want to take questions that anyone oh um and this came up number 27 the the slacker that was working number 20 is me um there's a um a
067contract Amendment there when my contract was done this last time in the spring there was the um a portion was left out between the two contracts and so this is just actually adding something back into the contract that was left out um I'm 24. I see a certified cheese Birds he is moving from the high school to Del Rio okay we have a he's going to teach PE at um the Rio School any questions gentlemen is that ladies anything else all right how to entertain a motion for approval of tonight's personal Report with supplement I will make a motion for the approval of tonight's for a second please my second all in favor all right item 10A is the first reading of revised policies right oh and this one's really exciting now this one's exciting
068all right digital animation course government cbhs oh good evening hello again um so digital animation this kind of fell onto our laps um kind of fell into our laps unexpectedly um so but I'm going to address the big elephant in the room of the drafting position going away still we're still working to find that um want to know we did have two applicants this year um one of the applicants didn't actually have any drafting experience of what we were looking for um he had worked with um graphic design and he had a job for a short while doing drafting doing Drafting and design at a an alternative school um ultimately that I think he lost that job or that program just shut down Midway through the year additionally that same instructor was let go at
069the um after at Spring break so it wasn't even a person didn't continue on so it was not a viable subject um second applicant um all the right qualifications all the right experience however a few too many red flags on that one was let go by one um School in California he used California teachers union to get him his job back um a big part of CTE as you need to run student organizations he flat out told us I don't do student organizations um he had some other fine beings should I say fine things very sarcastically he had some very Choice words to say about specific administrators you'd experienced in the past and you kind of openly shared that with Mrs wolf and I um it was very unfortunate because he spoke all the right
070language with what we do in CTE especially here at cvhs but um uh it just was not gonna be worth no and he's grown gentlemen very well established in what he's done anyhow so um unfortunately that didn't work out other applicants came in we had a gentleman actually apply for a social studies position for us um and as he was talking to us about his his education background he talked about his digital animation of a degree that he pursued and earned with that and in my mind about my mind I'm thinking I know there's a CTE program for digital animation um so we kind of let the interview go we finished it we discussed about social studies uh Mr Metz myself and Miss wolf um then came back around to the topic and learned that
071he definitely did have a correct degree he had all the required hours of coursework hours required of um Department of Education to earn a CTE certification along with the intern experience that would be required to have industry experience also as a requirement for the CTE certification so everything was lining up it was a matter of do we have students who are going to want to fill this position or fill this fill these classes um so I kind of threw out some uh Loosely um some loose student interviews and surveys and different pockets of kids um if you didn't know besides Miss um hi having her one young lady do amazing things this year in art our campus is full of artistically inclined kids amazing how many kids you see doodling and drawing all over the
072place um so I started just running these informal interviews and surveys with kids um and I just kind of get overwhelming responses of yeses I threw out an email to 9th 11th graders about the potential of adding it within a couple days Miss D'Angelo and Mrs Rock received one I think 18 to 22 23 requests of being able to get into this program and that's off of one interview one email that I sent out to the kids so with all that I brought information over to miss wolf about my interest in really running this um I took it to Mountain Institute seat who over ultimately kind of has to approve that they approve that on Thursday last week for it to be continued for us to continue our Pursuit with it um so here we
073are now looking to move forward in offering this program formally on our campus starting next school year yes that's a good question it sounds exciting yeah uh what are there any requirements that you're thinking of for taking the course um originally at the gate um I'm not going to put many requirements on it no because it's going to be a one-hour class if it's perfectly into the schedules um one thing that kind of went through my mind um and I've got I've got a very strong interest in marrying this program along with a current art program that we have on campus Because this is Hyatt is doing amazing things we have Mrs Gallegos who's going to be coming over also teach us some additional artists um so as a potential a thoughtful piece that make
074kids they would have to go take at least one year of art prior to getting into our digital animation just as a prerequisite I'm not sure I'm going to do that quite yet it's going to take some additional talking through with um Mrs Crawford and um and kind of looking at this from a CTE enrollment perspective as well to make sure that the program enrollment is sustainable to include system upgrades hardware and teacher salary with it as well there's a one-year course both semesters I'm sorry no it is a two-year course two-year course excellent and most CTE programs do have the opportunity to expand into a third year but you know on the front end we'll have it as a two-year course and as with all others we'll work towards student organizations and work towards
075certifications Mr groover has got a couple of contacts here in relative close area that are in the industry and in the business already of of some kind of Animation or graphic design or some kind of media Communications as well so we know we have some easy reaching people within that area and I can see Matt Santos possibly being able to just be kind of on The Advisory board with us on something yeah as a drafting teacher for minutes and there should be drafting are there other districts that have something similar to offer uh let me say something simple somewhere a digital animation program so um Prescott schools does our Prescott High School does have a digital animation program um I spoke with there and in fact I don't think I even knew that my child
076it was a school there I should know the CTE program but my children are not interested that way so um so anyhow I'll learn that they do uh Mr Ortiz should be uh sharing with me some of the curriculum that they have um to get me in touch with her as well so I can kind of suck on some ideas and connect him with Excuse me connect Mr groover with with that lady as well um the state had already provided me with uh see the contact information for I think five or six other CTE directors uh who are running programs um so this morning before Mr Gruber came in as part of my just my daily stuff I reached out to all those CT directors one person hit me back immediately um and let me
077know there's some curriculum available on the Arizona CTE Consortium website um and sure enough it was right there so we got a lot of resources available and then build it up right here it's great I think it's exciting yes I should have asked this when we were talking about it but does Yavapai College have a similar program that kids could take this program and maybe go a third or fourth year at yampai College they do um in fact this uh the lady who teaches for Prescott High School um she is dual and she has the credentials enough to be able to teach dual Rumble with them so um what that could look like is uh you know kids get a strong Foundation here and lead into some of their programming there you know as they
078move into that obviously they have an upper hand and what's going on in the course skill wise and Technical knowledge-wise as well as well so um no and it's exciting to really tap into our Fine Arts because again we've got kids who are incredibly gifted in that realm right there and the type of energy Mrs Hyatt has brought in last year with us I'm excited to work within our partner with her and start doing some of the things that we do in CTE World which is exposure to secondary schools technical schools and get them into some of these industries that businesses and manufacturing plants um so it's going to be exciting to kind of bring Miss Hyatt into that and do the same thing with their Department my question could they get a job right
079out of high school taking these courses yeah you know there's uh there's there are various levels of those types of jobs out there um you know and I think in our area immediate area I think that's gonna be a little hard-pressed obviously um so that's no no secret but there's definitely jobs that they be able to fulfill with the experience especially after earning some of the certifications that are um that we will be able to offer with it as well and as an example we hired somebody to do a commercial that's on our home page for tax credit that's a basically an animated commercial to talk about tax credits and so that you know I especially something like this could be a freelancer and could work at home easily doing the work at on their
080home computer for anybody all over the world in fact a lady that I am I I'm friends with met her through our daughters playing softball and a coach or daughter in basketball um she is I think it's Diana Lake and yeah she called she does the coloring for The Simpsons and she's right here lovely so yeah it's kind of a cool local contact that we've definitely answer the picture so yeah well this is a lot more than the agenda suggested this is fantastic I just read this a generator so instead of drafting just this is really exciting I don't know maybe we'll be able to get um [Music] any more questions or comments how about ladies all right with that let's uh I'll entertain a motion to improve tonight CT [Music] digital animation and hiring
081at halftime FTE teacher for the program [Music] go ahead no no okay we can talk about it you and I later but I don't think we can go back up all right all in favor all right now we'll go to revised policies um again first reading so um it's interesting this is something that uh Prescott uh Unified School District is going through right now the first three policies curriculum development curriculum adoption and textbook supplementary materials um and we've done this we formed committees and we have the Committees do the curriculum reviews and everything else um these policies would now make these curriculum committees um School Board committees which requires notification and um uh open its uh subject to open meeting laws and things like that and there's a attorney general opinion that's driving this saying
082that curriculum committees are board committees and so they have to follow the same board um meeting notification and so forth as um a school board does there's some arguments against that um so there's there's concerns that it was politically motivated and there's if you're interested I've got some some backstory that I can share with you um but um that's where we're at so there's a really a attorney general opinion that that's requiring that and the others have to do with I think it's it may be um it's just administering um medicine to students so it's not nothing nothing big it's something notable about that one is but it indicates that these are board authorized committees and so if the board an emotion says we're authorizing this committee to do this thing and bring these recommendations
083to us they're subject to over meeting law it's nebulous if they're more informal committees that haven't been formally authorized by the board to do that job and we usually take the more informal right but there's argue you know and then people are arguing that that um you know this this curriculum is is invalid because it didn't go through the process you know through the open meeting law process so bigger the whole process is very bureaucratic yes and yes yes what happens if we don't approve this um well if we have if we don't approve it um and we have a a curriculum committee which we have none right now in place which is good does it impact anything we're doing now someone can come back and say you should have had this policy in place
084especially since it was recommended by the by the asba and we chose not to we could be subject depending on what happened if we could get our hands slapped um up to who knows I you know open meeting law violations typically you're given an opportunity to fix it um and then don't do it again but it's kind of unknown however if we approved it that does not say that we have formed committees correct there's nothing that says we have to form communities regardless correct unfortunately when's the next committee that we're going to form it may be a little while I would say this we have um we have groups of teachers this summer doing things like working on scope and sequence for example it's not necessarily a committee to select anything because we've gone through
085all those processes but for example because we added PE at the elementary level I have a feeling that this group that's working on developing their scope and sequence could come to us and say hey we think we need some curriculum wasn't an authorized curriculum committee at that point we could decide I can look and see what people are using make a recommendation I could form a formal committee go through the processes um so it's it is it just this mucks it up do you typically have committees for all of the yeah because yeah because the people who are like uh boots on the ground right the teachers in the classroom who are using the materials every single day we might have like an administrator like Mrs reader who was super well versed in elementary English
086language arts curriculum the committee gets together listens to vendor pitches typically goes through different samples from vendor displays chooses a couple that they want to Pilot we have people volunteer to Pilot super transparent process in this District we talk all about that everything's always on display um and so and then the committee will say and Peter served on one yes and um and so you know to that end then the committee will say to me this is the one that we're leaning to here are the reasons why and then I bring a recommendation to you guys it just has a bureaucracy of having to post some notices so much in advance and all that sort of stuff pretty well guarantees that somebody who knows how to run a meeting according to he doesn't in every
087committee meeting so not not approving the the policy does not necessarily remove the requirement I don't want to say that but this is just the first time that it's coming yes this is the first there is no approval today yeah this is just a thought yeah yeah they're coming down the track though yeah and like I said that that's one of the you know that's it's going on this this argument is going on in PUSD as we speak and there are districts that have um have been following a few who've rushed curriculum forward through means that were considerably less transparent than what we've done in this district and it's ended up being something that was quite controversial compared to the values of the community I think this is where it's coming from I fully see
088where it's coming from and just okie dokie we are kind of like whoever wants to do this come on and you know we're pretty open about it and like I said it may not change the process it's going to be the it's going to be the bureaucracy the most trivia that we're going to have to address all right well that's just the first reading so we'll just move on unless there was any other discussion [Laughter] all right um item 10B is another first reading of our staffhouse scene regulation so we had a discussion at the last meeting about um kind of the housing policy and and as I mentioned there was going to be a kind of more of a generic policy and then more detail in the regulation so that's how this is a
089regulation um actually a is is the policy is um kind of a broad stroke regulations in general are more procedurals on how things should be done um regulations can be changed by the superintendent unilaterally I make the practice of bringing regulations to the board um but it doesn't take it takes just one meaning to change your regulation it doesn't require the two formal policy test so um I found this policy gcbda is there's probably three or four districts that I saw that had this same policy so this is the generic policy I took under gcbda-r which is the regulation some of what we had talked about and put it in the regulation form um there was a question last time about marijuana we are we receive federal funds and we are need to recognize marijuana
090as a um restricted drug on school property because of that I think it's a cool idea this looks like just what we talked about yeah exactly and there's this no this is not an action item discussion only um one of the things I will do is at the 2016 will probably um I'll request you guys set a rent because we'll be getting to the point where um it's going to be closer to when we are going to need to think start thinking about stuff um and since she is here um it does say in here that our new HR director is going to be administering our tea Ridge so um that's going to be her responsibility um as the new HR director for those um watching that's uh Mrs Wolf the current High School principal
091you're welcome 800 kids [Laughter] okay any other discussion on the housing regulations you know seeing none we'll move on to item 10c regulations regarding firearms and weapons on District property so this has to do with our school safety officers we talked a little bit about this during the um the job description discussion uh this went to this is a policy or actually it's a regulation that came from uh Tim Ledbetter who's the the attorney for the school district he wrote this and all I did was take it verbatim from this and turned it into a regulation and it basically says that staff members who are authorized to carry weapons on campus can do otherwise you're not allowed to have a look on campus just everything you've already talked about yes um this is a regulation
092I'm not I'm probably going to bring it back because we'll have more discussion about about this um at the next board meeting because we'll set some salary ranges and so um it I think it just we had it just as a discussion and information this time even though it's regulation it's not going to be voted on I do have to say that I like that they are allowed to carry a slingshot yes sir if you look under exceptions yes uh three you know these are exceptions do not apply the possessions well on the property uh generally an individual who might receive a case-by-case exception will either be an AZ post certified retired military and then it goes on I thought we also talked about oral love enforcement official the post so this is this really
093applies to those that our school safety officers right that would have the AZ post which is a that's the certification to be a police officer what is that okay so that would include this yes I didn't understand that the distinction there is that's why I was wondering why they were not mentioned yeah okay thank you all right again just a discussion item any other discussion on this one to go see the tip awesome no no no I was at 5 30. oh I'm sorry second half