001from everyone who would stay pleased with Pledge of Allegiance I pledge allegiance of the United States one nation under God indivisible with liberty and justice for all at this time we would entertain a motion priesthood accepted adopt the agenda as presented I will make a motion to adopt the agenda all in favor at this time we have called the public I don't believe we have anyone here okay we read along item six information and discussion items um the cvhs college student council report being presented by e so tomorrow we're having our one of our 30-minute assembly schedule to go ahead and recognize our winter sports so our two soccer teams boys who stayed and girls that came in second and also um we are planning on having a Spirit Week just dress up week um
002second week of December so I gave a week in between that and final so there's copying that um so every day they'll dress up like one day it'll be like um a ugly sweater day another day will be a hat day and that kind of thing for this Spirit of the season and um they're going to have a dance on the I think it's the 14th which is that Thursday night of that week from minutes to nine and they're just busy getting ready all of that and um on top of my head I can't think of anything else right now foreign [Music] item 6B the superintendent's report please you have the report in front of you um there is an enrollment report we're holding fairly steady and about 50 students over the prior year when
003it comes to ADM and uh so things you're holding state which is good that's where we want to be the election um I want to congratulate based on preliminary results I want to congratulate Cindy Thomas along with Marsha hilborn for um for earning their seats on the school boards starting January 1st of course Cindy is is uh I'm already on the board and ran again but Marshall will be new and so um at the December 12th governing board meeting so the next one Mr Carter will be here to swear them in but their term does not start till January 1st even though they're sworn in in December their term does not start so uh Penny don't you can't get off the hook for that last month in December so yeah that'll be your last one
004hopefully and then um uh Marshall will take over for you January one even though she's sworn in that's just a a you know thing they do early um I want to congratulate the boys and girls soccer teams they had a great season of course the the boys were state champions again on the girls almost were state champions again they were state runners-up and so um two great programs uh excellent coaches uh great kids doing some really neat things and so we wanted I wanted kind of give them a shout out for what they accomplished this year and continually continuously accomplish throughout the years we have two great teams that have had a long long history of doing really well and we hope to continue that so kudos to the boys and girls soccer teams um
005aggregate expenditure limit um again um the deadline for the jlbc which is the joint legislative budget committee to come up with the numbers along with the Ade was November 1st so there's a sheet in here that gives you the exact amount that we are supposed to give back and that amount and and I don't want to say give back because we're not giving it back we're actually keeping the cash we just lose the budget capacity to spend the cash it does not lower taxes um and again for those out on on the uh internet watching us it's a the aggregate expense limit is a state constitution amendment that was added in 1980 that limits the amount that the state can spend on K-12 District education this does not impact Charter Schools I want to make
006sure that's that's clear this is just Public District Public Schools and because of uh this was a 1980 if you think about what school looked like in 1980 it's a lot different than what it looks like today between special ed ER EOL students the security the the buildings the inflation everything else it just didn't keep up so right now we have to give back 17 of our budget 17.51 um which is 3.668 million dollars so we have to we lose 17 and a half percent of our budget capacity with about 20 percent of the school year left John technical question do we get to keep that money if we just can't spend it or we'd literally have to send it back to the state um and and Mr Livingston may have a have some insight
007on this but I believe it just stays in our coffers then there could be some tax adjustments the next year but we don't have to give any money back I think the state just keeps giving us money we just can't spend it is that accurate yeah my understanding the interesting thing if this happens and it's not waived and we're faced with the aggregate expenditure limit limitations that the revenue will flow in no one's going to stop the revenue State Equalization and property tax that will flow in that budget capacity will be exported to the next fiscal year which is the 23-24 year and then the question is I've got different answers on this do we increase staff salaries by 17 or 18 at some future period to make up for it and I don't see
008a real clear real clear answer coming out of that it's just that we keep the cash we keep the budget and then it's up to us to somehow make things right if this isn't overridden that's what I've heard are we going to be dealing with this every single year um yes unless unless there is a constitutional amendment that is voted on by the people to change this so the legislature cannot change it the governor cannot change it it has to be a vote of the people because it is in the constant the state constitution so to but kind of backing up a little bit there is a way to waive this on an annual basis where both houses are both chambers of the legislature vote by a um two-thirds majority to overturn or waive the
009requirements and they have been doing in the past they they did it last year and they've every time it's been an issue it's always been done um I can tell you that in the budget negotiations for last spring when it was going through or the the final budget part of the deal was to call a special sessions to address this prior to the next legislative session that has not happened yet um I've heard talk that it may happen in November December the legislature kicks in January 1st um I met with um Senator fan who's the president of the senate for the next two months um and the issue is if if the governor really needs to call this special session because if the governor calls it that it's a one issue special session the legislature
010can call a special session but it opens it up the special session up to any topic that any legislator wants to bring up and so really this needs to be done by the governor and he needs to call this um so anyway that's that's how it's waived it has to be done by um March 1st so by by February 29th by you know or no February 28th this is not a leap year February 28th and uh so it has to be done by February 28th and if it's not by done by February 28th we lose that budget capacity starting April 1st so a month later um if you recall this past year it was weighed like a week before the deadline so they went almost two months um it's a very very disruptive if you
011think about um what would have to happen cutting 17 percent of our budget with 20 of the school year left that's people laying people off so our employees are going through and thinking about am I going to have a job in two weeks or a week or a few days or whatever and so they're they're that's concerning to employees whether and and it's concerning to me because if that happens to our employees would they want to come work for a school district again and it would be it would be detrimental it would be disastrous for the state economy for Chino Valley's economy or it would just have so many layers of of impact it's it's incredible you if you look at that that number it is three billion was it let me get the exact
012number so I'm not just talking off the top of my head one point almost 1.4 billion dollars that would disappear out of the economy and I know Mr Fogle we've had this conversation he has a number I've heard that when we pay somebody that it turns over seven times in the community is that a number that you that you've heard about when I taught economics yes okay but things have changed and yeah but let's say 18 years just just use that number so that means that person getting paid pays rent that goes to a landlord pays groceries it goes to pay for a um you know a clerk at Safeway that you know that goes to fix their car that a mechanic works at that money gets turned over seven times in a community so
013for us that one that three million dollars actually is 21 million dollars in the community potentially and that impact on chino valleys um economy would be horrific and that the you know that that one billion 1.4 billion in the community or in the state becomes seven billion dollars impact in the state which would be devastating to the whole State economy in my opinion what was the justification forever putting that in there it was if you are familiar with Prop 13 in California which was limiting property taxes it was there was my understanding is that there was a similar um proposition that they wanted to run in Arizona and this was kind of a alternative to that instead of having top 13 which limits property taxes this was a alternative to that but yeah it has
014no effect on the property tax no well it the way it does because right so you can't raise property you don't need to raise property taxes because you can't spend it so there's there's no sense putting more money into the state coffers it's an indirect yeah so anyway um that's what's going on I've I was at a um ASA Arizona School administrators online meeting today that was the topic of conversation the main topic um I'm working with other superintendents there's a superintendent letter that went out um that I was a co-signer on um we have um our Rask lobbyists who um we're working with to see um you know educate the legislators part of it is that we wait we have a whole lot of new legislators that may not be familiar with the process
015and with what was done before so a lot of education is going to have to go on um anyway questions on the AEL we'll kind of stop there because I know it can be complicated but it is extremely important into Annie's point it's only going to stop when there is a some kind of referendum or proposition that changes us that's the the state legislature can do that that's something they can do is a you know is referred to the voters so Jonathan you in your memo here you solicit anyone who's interested I think you're talking to the board yes I am interested in assisting you in this okay good you know what I'm here just a little perspective yeah there's another there is something else that could take place where the impact of this would
016be reduced and that is if the general fund were to grow that is um that our governments just makes a decision that we are going to put more money into all services and if that General budget grows then the School portion of that budget percentage will be reduced no it's just you have to do things like Medicare um it could be prisons it could be yeah roads yeah but 51 of the budget was I'm not I'm not certain what that but that number is is it about 54 right yeah just considerably higher yeah but my point is it's not a dollar amount that we're dealing with as a percentage of the total budget that could be devoted to schools okay yeah right any other questions comments we don't know who the governor is going to
017be that's part of the problem [Laughter] although the although the current governor has until the end of December beginning January to call a special session so all right and to be honest the governor has nothing to do with the waiver um it's just the two houses or the house and the Senate have to vote by two-thirds and it's a resolution then it's done it does the the governor does not need to approve it uh the governor would need to approve a referendum um but it would not the governor would not need to approve the waiver um and just kind of related but um I got a email from Mr Carter our County Superintendent asking how many how many people do we pay and that so I thought that was an interesting timing um our last
018payroll uh was 307 paid people now that's regular employees coaches substitutes but we sent out a paycheck either pay a paycheck or a direct deposit to 370 individuals on the last payroll so that's the kind of impact that we have um in the community 307 right 307. 307. we're the number one employer in the Chino Valley are we absolutely I believe so yes um asba annual conference we right now we have Mike and Annie and Cindy attending the annual conference um Cindy Daniels will be doing a presentation on that Friday morning um and so pay attention to your program and um it's on you want to share the title or sure on creating Community Partnerships in rural communities yes Thanksgiving Community meals we've been soliciting donations to the foundation to help pay for uh 20
019meals to be given out to meaty families in the in the district and um we have reached that we're going to do another solicitation for hams to give hands out in December during our food pantry distribution but we'll be we're actually not going to be delivering a whole lot we're only going to be delivering about four I talked to Lori Marley our um family resource specialist today and most of the people are coming to pick up so that that actually is better for for us um and so we only delivered about four and uh and I can tell you that the families are genuinely appreciative when they get this in the meals about 80 is what the cost of the meal is it's the Safeway meal with the turkey great turkey gravy stuffing vegetable and
020then um uh mashed potatoes rolls and then also we add on to that uh pie and whipped cream so it's about 80 and out the door is what it what it costs they are not they are actually safely prepared for this is the Safeway um makes it easy although we're buying the hams from Safeway I believe or from from Sodexo I believe um sourcing them from their vendor for us so yeah it's they're coming up it's they just come in a bag the whole meal comes in a bag and it's about prepped at Safeway I'll pick them up on that Wednesday morning and then we'll come here and sort because they get cases of mashed potatoes or cases of turkeys and that kind of thing so we sort here and then um moving to the
021Family Resource room and if you'll get delivered um we're talking a little bit earlier about Thanksgiving lunches this is the today was Heritage Middle School which I thought went really well I want to thank Sodexo for that the the the staff worked really hard in the kitchen to make sure that we didn't run out of food and serving the line and we all ate afterwards and that was nice and so I want to thank um the HMS Administration for for running it smoothly and and seduction on that tomorrow's the high school um and then on Wednesday is Territorial and then we finish up on Thursday at Del Rio school which Del Rio is probably the biggest territory the territorial has actually if you think about four grades um when you when you throw on preschool
022um and then Kinder through second so um but yeah uh they they rival pretty much each other they're pretty pretty close um as far as participation I just think that this is such a great deal I love this part of fear whenever he's all the parents and grandparents even if their kids don't want to talk I've talked to a few parents that want to embarrass our kids by showing up at the high school so seriously okay thank you um superintendent's evaluation the superintendent's evaluation is in December yeah there are actually three separate tools that you could use in the evaluation um I've included two in your book which are policy or exhibit cbi-e there is a um another tool that was a addendum to my contract that is in there as well and then you
023guys will be approving a new contract hopefully that's up for consideration later in the evening and there's an addendum to that also and that's actually attached to this so um the last page is that so um we'll have I imagine you'll have that discussion um during the the executive session for my evaluation but um I have to give you the the tools then you guys decide which tool you want to use so we did it in May yeah yeah we do it it's twice a year the formal evaluations in December and then submit even though it's end of the school year but it's a mid calendar year evaluation in the meantime foreign calendar we have the feedings coming up we have our governor governing board meeting on December 12th along with the swearing-in asba annual
024conference on the 14th through 16th and then during winter break we just close the district down uh the 12-month employees still come in and work but because of vacations and people being gone and Staffing we just close all the schools and the district office um to the public there's still people working but we just it the Staffing doesn't work out where we can keep people here so John can I ask one question that's not on your superintendent's report sure you haven't do you have an update on the school proposals private school housing proposals oh the teacher age teacher um we are working through we've we've got some the the right now we've extended the RFP um we're working through some issues with the town um and I have a meeting a week from tomorrow with
025uh the town uh I don't know what their their time what's the title do you know the department of development yeah developmental development services the development services staffed they they are um uh what we've been told in the past they they've come up with a new interpretation of of the rules um based on what um are different than what we've had um prior so we need to have that discussion um or have you extended the deadline we didn't tell the middle of December I think December I think it's the 17th oh okay this is the second extension right here we were hoping to get some vids in front of us by October 17th I asked the question and the the contractors have been very um good about making sure that they're you know what they're
026going to give us is something that we can actually build and that's now it's kind of on us to kind of do that negotiation with the town um to make sure that that the contractors have the leeway that we're hoping are they I don't want to extend this too much but are these changes that the town wants in their interpretation of the code going to have significant cost increases um yes it could be a deal killer okay that's what I'm concerned about so the rules can be like grandfathered yeah well I I don't know we just needed to go into that meeting and I you know I've spoken to our attorney they have I don't know if they've spoken to their attorney but we're you know we need to share some information that they may
027not know and things like that so I'm sorry to ask now yeah all right that's it as far as my report goes all right thank you um we're going to move right on to item 61 um Mr Livingston the financial reports great thank you Administration ladies and gentlemen staff of the district a quick look at the month and the October 31st of 2022. I've got three parts to my report and any questions at the end would certainly be the uh acceptable and advised and welcome if we look at our operating fund we look at the 18.1 million that we approved for the new Budget on the Homer meeting October 11th at home after that said and done there's still 4.43 of that uh 10 of 18 million 180 000 over 700 000 not really in
028Play It's just unencumbered and unspent so that's a good sign our Capital fund 17.29 percent again not encumbered or spent in our 620 fund if we can use that on uh we've got a couple of projects in mind we'll have to get back to you because they're both they're both pending or one of them is of course the Del Rio project Paving of the gravel parking lot and we wanted to have that done by this time a state contract behind it a bidding on that and they ran into again some complications with the develop to do with access and funding and just some of their expectations I guess so I believe our it would be correct to say that our contractor could have done a better job getting exact numbers and data from Planning and
029Development before they put the bid together but at this point I think we can still Salvage that and move forward and hopefully have that in before the end of the year they can work on again removing some of the area there where there's such a problem with water retention and then the entire gravel parking lot remove and replace with some Aggregate and then put a surface on as long as they stay within their amendments and you've seen cement covered with heavy tarps I think these guys have done it before to kind of negate the effects of freezing temperatures they think they can get it done still this year otherwise you wait till next spring this would be a con concrete sidewalks are on a whole concrete surface well the parking lot will be mainly asphalt
030but aggregate underneath it so there's no I don't understand that but you talk about concrete well then that's going to be the catchment basis okay from the front of the building and then there's slope and drainage issues and then there's utility line issues and then there's the distances you're coming on I believe it's is it uh ooh two West where you're coming into the intersection from us from the North and the contractor wanted to just get real close to that intersection of to to East and then turn in and they want more more clearance more distance yeah so so this is hopefully going to be done by Christmas but and then we can use these adjacent ways about 620 cash balances for some of that and that's where we are with that page with the
031cash budget summary if we look at the cash balances page and you look at fund 691 that's our school facilities board fund a month ago that was about 25 million now it's 26.6 million that's encumbered the school facilities board has just approved three sets of bleachers for our district one at Heritage Middle School and two at the high school and those total 377 000 of those three sets of bleachers as well as doing a separate well it's all going to be done eventually all the buildings in the district weatherized eventually because we had the fire and then we had the flood here back in September at the I call it the high school aplex is there a better name of Miss wolf than the eight classrooms that adjoined I just call it the high school
032eight collections I call it the 10 bill okay yeah okay so that's where it is straight behind us here about 400 feet and we've got a contractor lined up to just weatherize that bill you know what you may know when we had the flood in September after the fire in June the contractors came in and cleaned out the two main rooms 14 and 50 that had that fire so they were straight clean new sheetrock then here came the rain in September so that company rigged off the site until we could get the roof from leaking down onto their new sheetrock so that's kind of where we're at and sfbrth has improved 100 000 at least for that building and it's the 10 the 10 building aplex would be weatherized and not have water as well
033as the South gym that's on the schedule too where the windows of the South our facilities director tells me when the water comes in from the south it just comes right through not just the glass deal but right through the wall through the parking so that's that's on the agenda to be replaced and repaired as well so that's why it's up to 26.6 million and all funded by the school facility support and uh I do track on the uh cash flow analysis I do track year-to-date revenues district-wide September year-to-date revenues were 3.7 million expenses 5.7 so you say well there's a two million dollar Advantage I guess you could say if it's like two horses going to the finish line here expenses were greater than the revenues in the month of September by 2 million
034but in October revenues took a nice jump now year-to-date revenues the end of October or 8.5 and you're the expense is 7.4 so we had tremendous property tax revenue there in state equal is coming in and we're getting a really decent payment 165 000 a month for a classroom site fund that's a good certified teacher funding so so I think again overall the district's in pretty sound shape any questions we'll read along then to item 6c2 best of an activity report great yeah great so there's really there's two here uh we have the September report for your review as well as October the big difference is if you look at September the top page there the 5820 it's about three quarters of the way down uh High School boys soccer Rings came in and that
035was encumbered well now that's been spent in those dollars and then you see we've also got increased encumbrances for student council and I think the best word for student council activities is endless is that right Miss wolf just endless they've been covered in other eight hundred dollars Council but endless activities other than I know they've got a place looked for is it is it prompt and if they do um I believe they're back at Prescott vibes last time that's just every every club and activity that we have these four is just if there are any questions thank you that's unusual for you down here what can I say yeah item seven a through n the consent agenda we may have any questions entertain a motion then to approve the consent agenda as presented I'll make
036a motion to present the approval of the can say all in favor aye thank you item 8A edition of skilled maintenance worker um Mr Schultz I'm actually going to ask um Chris to come up Mr Sheriff just in case there's any questions but we are planning to do some projects and um one thing that uh Chris has done Chris is our facilities director um is really trying to do things in-house because it can be done um we think um better and and um at a lower cost than if we go out to a contractor if we could even find a contractor that's part of the issue um but one of the issues that we have is we can load up the facilities Department in other areas can can get neglected because we're putting a bunch
037of people on this project so um an example that we want to move forward with is the bathrooms at the football field we think we can do those in-house another is a wall at territorial in the um in the playground so that we can stop Lake territorial from forming when it rains if you've been over there and they're doing work now to install some uh playground equipment I believe and so um that's what we're asking for is two maintenance workers that are actually going to relieve more experienced guys that can go work on these construction projects project these have been maintenance level rather than you know more Construction level we have the construction level guys already on staff and I'll let Chris talk about that my staff is well-rounded in multiple areas you know I've
038got framers I've got plumbers I've got electricians I've got AC tax so there's really not much we can't do right now the problem is what happens is I pull them out to do these projects and on the maintenance side is getting neglected so I'm trying to give you these projects done if I could have two more bodies brought in to help take care of that then we can do a lot better and for those that know Bruce Nesbitt he's his um second his his assistant director and Bruce built buildings in California and built buildings here he has he has a lot of expertise to kind of leave those construction projects so we we have the expertise it's just a matter of backfilling those guys so those other projects don't don't go by the wayside with
039Bruce we'll be having him basically run the run the construction side between me and him he'll be asking who like we'll be scheduling out which guys is he going to take next week that way I keep the other guys for maintenance he'll take two guys each week and we just do a rotation depending on where we're at in the project do you guys do side work [Laughter] you already have people in mind for the positions there's a lot of guys actually are in in staff right now that would like to promote up oh okay um and like I said we're already well well staffed so if I just get more men on the ground to be able to go and handle the easy onesie choose the work orders that are out there and I can
040promote more guys upward it'd be great and I actually have three of our guys right now that come and see me today about these positions we have had a anticipated opening on our website and I think you've gotten at least one application from one application interviewed uh uh last Thursday yeah and they have to be licensed and bonded is that how that works with maintenance I'm not sure no we don't since it's uh our own entity we can we can do it within there are some things we'll need to pull permits on and that kind of stuff but it's not uh we'll work with the city and hopefully they're not as sticklers about some of the things that we're trying to get done but for the most part I've always had a pretty good dealing
041with Dan travel any questions just part of a long-term plan is permanent yes um we would keep this going until the projects are done and we have at least probably two years of projects in line right now and and on the budget side the there's money that has been encumbered already to um so it wouldn't have to come out of that eight hundred thousand dollars it's already it's available in the budget it's been encumbered already in anticipation just the bathrooms alone at the high school would with the annual salary of the two guys coming in and the parts of material it takes to build that bathroom would cover having it hiring a contractor to install that and then you still got and that's going to take us maybe two months and you've still got another
04210 months out of the year to use those guys for whatever we need to do any other questions action items so I entertain a motion please I would love position of a school maintenance worker and a skilled maintenance worker two positions so one and two okay and we have a second um all in any questions all in favor aye thank you thank you item 8B um employee economic survey results Mr Schultz so um at the request of Mr Fogle and I'm probably going to hand it over to him because I know he's he's looked at this pretty closely um the orb requested or can work we worked with see act we worked with the board came up with the the survey that was put out for um after fall break and these are the results
043that was done through SurveyMonkey we had 159 respondents which I think is pretty good because we probably have about 230 or so regular employees that would have access to this and so um you know we've got a fairly good response rate and um just it's open for discussion I just wanted to kind of hand it off to Mr Fogel first so one of the things that I'm interested in uh do you shared this with the faculty and staff at a seaac meeting right I haven't shared the results yet because I thought that was um I don't think we had them yet oh okay yes okay I thought that was uh well I think your first question we did share that with it yeah right yeah and so I'm sort of curious as to what kind
044of reaction and response there's been um throughout the district about the survey and then sharing the results and I suspect there were maybe some comments uh at the last seaac reading about this not not a lot um and this has not been shared with the staff as a whole I wanted to kind of throw give it to you guys first and then we would make it available to the to the staff but haven't received a whole lot of comments there's what I'm glad to see is there's a lot of you know comments as part of the comments section which you know is a it provides kind of an anonymous um way to do those comments so that people don't feel like you know it can be open more open than anything else um but there
045wasn't a whole lot of discussion at CX so one of my reactions to the data was that there seems to be perceived and expressed um uh economic difficulties with about 73 or so of uh those that responded to this um which I thought was significant and um I'm not entirely sure what it is ultimately that we do with this other than I think that informs us and if we are going to continue to move forward with a strategic plan John planning process that in anticipation of that I think this is good data to bring to that and becomes part of that artist that that discussion um and that I think that it is been the philosophy of the administration for a long time to um move as many dollars as we can into workers pockets
046um I trust that um we may want to ask some really hard questions in the strategic planning process or maybe even right now I mean I I guess I'm bringing it up to the rest of the board um hard questions with regards to the budget where you might be able to find ways to continue to move money into our employees Pockets um part of the discussion at siac which I thought was interesting is there's been a lot of discussion about um kind of I'll say I'll call them working conditions right and um that that I think there needs to be a balance with that you know you and I had talked about maybe hiring some staff and um lowering class sizes and things like that and bringing back preps and things like that that I
047think needs to be balanced with um the providing more money um because you know changing the working conditions May May make it more appealing to stay um you know I think we have some natural uh you know the four day week is huge for us um that is a significant uh that's something that that keeps our staff here um and bring staff in is that four day week um but I think that's that's that's one of one of the things that concerned me was and it wasn't like a lot but there's people in here talking about not getting raises and we you know if you think about what's happened over the past five years with the minimum wage going from you know we're 1380 right now and um and that's that's gone up from eight
048you know that's kind of significantly and we've given some significant reasons on the class on the certified side as well and so that's just it's it's interesting to me that that that perception is out there that we're not giving raises um now it may not be keeping up with with inflation and I I don't want to argue that because that's that I'm I'm losing but we have been giving raises and in many cases significant races and this last year was twice we gave two races and that there's that perception out there that we're not and that that's a little bit interesting to me so yeah it's not satisfying the economic stress they're feeling that's fundamentally I think what's going on right so I had a question so you said earlier that there were 307 people
049that are paid out of the district but we only surveyed 230 so who's expecting we gave it out to everybody but um it went out on all accounts and are all accounts typically go to our regular employees so they don't include like substitutes they don't include coaches things like that so these would be our our people that you know our bus drivers our aides um maintenance uh you know our custodians administrative staff teachers uh counselors things like that so what I call our regular staff which are the ones that are not um on typically on a timesheet or on an ace type and contract so I think this is so like I'm reading the comments and I think this is so sad like some people like more than one are living in a RV or
050a camper or with family I mean these are the people that are teaching their children that's just really sad one of the things that and we had this discussion today you know we pay pretty well as far as um above the minimum wage we we need to just to remain competitive but one of the things that that people um that hurts is 12 12 and a half percent of your salaries taken out for retirement so um if you're living paycheck to paycheck that retirement is not as important to you as having that money in your in your salary and so that that makes it but we don't have a choice it's not something that we can opt out of and so that's that is you know a disadvantage that we have um there's people that
051want that retirement and and rely on it and you know I'm pretty close you know I appreciate it after working for 25 years but um you know if you're again if you're paycheck to paycheck that 12 and a half percent is Meaningful it's significant and and unfortunately we don't have anything that we can do to offset that and you know I can't remember I think I started in 97 uh 1997. seven percent six percent yeah yeah as I recall yeah so it's doubled in since that time and um you know that's I think that's it's unfortunate but and significant they've made some changes to try to to alleviate that but um it went down this year's um a little bit but still you know doubling that that retirement rate um is is not helping thank
052you so maybe one of the hard questions for us to ask and that maybe John can do some analysis along this line is um come to understand the percentage what percentage of our overall budget is going into people and it may be well I'm wondering and that's usually you know 85 to 90 right to be going to people and we need to be a little bit careful because we we have 24 24 so employees that are contract employees that aren't that we don't pay directly that would be our food service in place so we need to somehow factor that in uh because you know Humboldt they have their their employees in-house a lot of districts have their employees in-house we would just need to include that but yeah that's something I think we can easily
053do and you know what would it mean if we worked as a goal and this is the hard question and you know can increase that by two percent over the course of in addition to whatever changes that take place on a yearly basis from the legislature you know um this is something that maybe we want to explore and um and ask that that hard question you know what would it mean uh what would the opportunity cost be uh to um trying to increase that percentage over time and what would the opportunity costs be in real terms uh to to making that kind of decision and to make you trying to achieve that kind of goal um and um to try to do some kind of analysis would that make a difference then in things like
054turnover rate um and some of the and maybe continue to do surveys and maybe um the surveys results will change you know um because people are really what we're about first and foremost and back to one thing I said to the people business right one thing I said earlier um happy staff are better teachers not just teachers but our better Educators our classified staff our teachers when they're happier they they do a better job in educating ideas absolutely so we're forced right now you've sort of have created the parameters um uh working conditions versus paying the bills I mean you know so in my mind that that uh that's reality and um it's unfortunate yeah why we can't have both why we shouldn't be having both um right I think there's a balance and changing
055working conditions is putting is investing in people in my in my mind here it is so it's not it goes into what the goal would be ultimately right my problem is trying to find out so I'm a teacher I'm thinking out loud um instead of um six classes at the high school I teach mtg5 um and my salaries Remains the Same I'm happy happier that um I have one last section and maybe 30 fewer students [Music] um and then in the middle it gets around Christmas time and then that reality about the bills and wanting to buy um you know gifts for the family Etc starts to get in and we're getting it's a double win um unfortunately for our folks so yep questions I think I'll just just to top it off earlier you
056mentioned that the aggregate spending and how the money is tied up there and some of that money could if it ever gets released could be used to alleviate this no this is that aggregate expenditure limit is our current budget it's not it's not but once it's released it can't be used it's it's it's spoken for already okay if it if it was if we weren't allowed to spend it we'd actually have to lay people off the opposite of what we're trying to do all right yeah thanks for clarifying that yeah no problem no problem so what I'm hearing though is we want to keep this kind of when we go through the process that we've kind of committed to already um through the you know you did the survey through asba we need to um
057visit and come back together to to begin that that strategic planning process this is one thing that we want to keep in mind when we're doing that and bring it back in that process that is that what I'm hearing they're sort of baseball data yeah yeah certainly yeah okay and I hope there's ongoing conversations going on about working how do we how does the um how do our people feel about the balance that you talked about when we try to achieve and that I think we need to have a lot of input from them and that is a significant discussion during ciac love to hear who reports on that continue reports on that okay thank you item 8C edition of district and of Human Resources position this is Mr Schultz so um several years back
058when we were actually smaller we had a Director of Human Resources um at 307 employees that we're actually paying um we are to the point where really we should have one again um the couple things um you know research and I include a little bit of research in here right now when you consider that our District staff in the HR department which is part of me and a um Human Resources specialist um we have about 0.4 HR employees per 100 District employees when really it should be between one and one and a quarter give or take um adding this position still wouldn't get there but it'd get us closer okay um a couple things this person would be the chief um recruiter um if you think about the the turnover that we have annually when
059it comes to teachers we're looking at 25 staff members 25 to 30 staff members teachers um certified people that we're hiring every year on on top of the continuous search for classified staff which is becoming harder and harder um this person would be the chief recruiter a lot of that work is on the shoulders of our principles um where they're having to look for those um staff members in order to relieve them of that burden along with some of that administrivia that they have to do like the the background checks and things like that with um on those calls and things like that that would be um done by this person um we have staff members that are um in non-traditional certification right now um whether it be long-term Subs whether it be our intern
060certificates or alternative certificates things like that that require tracking and that's currently done by Cindy Daniels and and um our special ed director and so uh Dr Burdette and we that would relieve them this position would relive them which they are probably two of the busiest people in the district relieve them in addition to our principals we live we leave them of that burden and this person would track that and then also as me being the HR Director um I am in in some cases kind of the appeal if there's something going on and I also think that people aren't necessarily reporting things when they have to report it to the superintendent yeah and so I think having that intermediary person where they can take complaints to is important and then if it gets to
061my level that's one thing but it can really be handled at a lower level um that would be the HR person so um I truly believe where the size we have the funding that's already been encumbered if it's just in anticipation of it being improved um so it'd be outside at 800 000 and um I think ultimately it would be better for the district to have this person and a lot of what you're talking about could be done by this person additional surveys and things like that working with the employees thank you any questions well I'm just I didn't realize we did not have an HR full-time position so I'm stunned it no no it was uh Steve Owings was his name and it was oh it was 2010-11 yeah I remember when we had
062one I just realized we didn't no longer have one yeah so I am the HR Director and we have the The Specialist that does she does the onboarding and and uh that kind of stuff and so it's uh yes it's outside it would be in addition it would not cut into that eight hundred thousand dollars that we currently had have unencumbered and it's really it's recurring money so it's not like extra money it's hard to imagine a number of employees we have without a full-time position yes yeah um oh I'm sorry one more comment all right either way if you want to do the motion and then we can go into the further discussion about that because I do have questions yeah okay right so yeah and I'd like to make the motion so that
063when a second and then we can go forward okay yeah okay I'm sorry either way go ahead either way okay uh so again um this is where really hard questions and this the choices have to be made and we're considering putting more money into Administration um and um but I really want to know John is that data you gave me we're we have 0.4 what was could you repeat it again sure and where and where that came from okay and is that uh where's that analysis coming from I I researched some um like HR websites or uh some some data on from various HR providers and research it's we have 0.4 HR employees per 100 District employees it's about a 20 of me and a whole person divided by by three right right um Research
064indicates that HR staff ratio should be one to one and a quarter HR employees per 100 staff members and the source of that is what um the research that I read online and so I can provide that to you separately and that's uh it was more than just one one source and the education industry no specifically for HR in general HR Professionals in general okay so we don't know sort of what it is and schools similar to us to uh 2200 students I can tell you that other HR departments have more than two people full-time right we are we are very you know and I'm not and I'm not just saying um the HR in in particular when you compare our business office to other similar business offices very small when you call consider um
065HR compared to other HR departments very small we you know I I understand your your discussion about adding positions to to Administration but we are very very lean when it comes to Administration extremely lenient we ask people at the in the district or in their offices that's at the at the school offices we are very lean across the board when it comes to Administration okay so when I take a look at um Statewide averages Etc uh classroom expenditures versus the other Statewide uh we're pretty healthy I think about 70 percent two schools is going into the classroom okay and I think we're just a little bit below that right yeah okay um what's really important more than anything else John this is what has to I think this is the tough question how is this
066going to improve targeted student achievement goals we're going to be able to get staff this is this is recruiting qualified staff members to go into the classroom in my personal opinion I feel like you being HR director is almost a conflict of interest the reason why I feel like we need somebody else's because we need somebody that's a non-biased person and I feel like people aren't going to be as open and Report something to you being the superintendent in my opinion and I feel like there's probably some things that have happened that people don't feel comfortable coming to you and I think that it needs to I think that this is a very important position to um deal with in the future as far as keeping from lawsuits and stuff like that because people aren't
067going to come to you and talk to you feeling that you're going to be biased so I really feel like this is important position in my opinion and and again to your point in addition to recruiting qualified staff it's relieving some of the burden on some of our additional other staff members so they can focus more on what's going on in the classroom rather than recruiting retaining and things like that being the HR Direct at their site that's relieving them from doing that position allowing them to focus more on student achievements about the student achievement part is that the over 50 percent of the teachers who come to our district now come other than non-traditionally prepared for the classroom right I've known and so because of that when they come not without traditional preparation perhaps
068they're working on their first degree perhaps they have a first degree and are working on obtaining a degree we have teachers who can come maybe like Engineers who can obtain a stem certificate which requires that they never ever take a teacher training course right right and the staff in those positions are extraordinarily time consuming and I attended a symposium for mentoring Symposium put on by Arizona K-12 Academy Arizona Department of Ed a couple of weeks ago and they talked about why people leave their profession they talked about Arizona has one of the highest you know rates of Louisiana and a big contributor to that is the level preparation and so you know when John's talking about freeing up the principles and teacher support ing teachers makes better student achievement and so like you know in
069our packet this evening we have some teachers resigning um midterm and I think so we have teachers who are skilled with resigning midterm and whomever we replaced those teachers with will require phenomenal amount of support and 50 you know 0.5 FTE coaches in the buildings when you look across the board two-thirds of our teaching staff has less than 10 years of experience stunning yep stunning and and that means from an HR standpoint not only are you constantly turning people through the door and all the accompanying paperwork and training but if you want to turn that around you have to support them and so we have to support them at the building level the only way we do that is by limiting some of that burden off of yourself it's a it's a very funny and
070unfortunate symbiotic relationship in our world now and I appreciate you you asking the hard questions because that way we know that we're making or that you know that you're making the the correct decision um and so I you know I I truly feel that this is you know I hear it from from some of the others that it's an important position and I think it will have impact ultimately on student achievement I just want everybody to appreciate that what the difficulty is to be the poorest of the poor yeah well and I'm trusting 100 when you come to us making these recommendations that this has come from the bottom up meaning no no that that it's our principles in your administrative meetings who are talking about these things they're the ones that are are driving
071this the teachers are okay and it's all coming and bubbling up from those who are doing those who are are in the uh in the trenches so it's not saying that we need an HR Director but it's our evaluation that based on our our teachers that have um certificate certification issues when I'm sitting here during during in the springtime and watching and and the number one item and actually it's the number one item tomorrow on our DLT is Staffing and the challenges that we have with Staffing and the work that they do to to pound the pavement and find teachers and and everything else so it's not necessarily people saying we need an HR Director but it's all these things that are indicators to senior leadership that hey this an HR Director would help in
072these areas yeah yeah the things an HR Director would do yes yeah I was stunned in the uh to look at the survey um how many how young how young our district-wide staff is I I was stunned inexperienced yeah like to Chino yeah any other questions nope well I'm going to vote in support of this okay well the motion hasn't been made yet so uh after all those questions I appreciate the answers but I I will be in support of it okay you're ready for me Mike okay I'd like to move that uh we approve the addition of a Director of Human Resources in this District second please second all in favor motion passes thank you thank you guys all that was very educational item 8D um revision of superintendent's contract I was really hoping
073that Cindy Thomas was going to be here because I've been working closely with her but I can share with you kind of what the process that that happened and and um you know she's she allowed this to be in the in the agenda or in the as an item so I just want to assure you that she's she's seen this and worked with the attorney and just for the public she is all sick today yes she's she's she I met with her for the agenda meeting last week she had every intention of being here um just didn't want to get us all sick I think because we really wouldn't um the concern is um so this is a I currently have a contract an existing contract that goes through June of 2024. I don't want
074to change the I'm not asking to change that term so it would still go this new contract would still continue to go through 2024. what I'm asking for is a a year of that time from actually February of 23 to February 24th that I'd be hired through a third party contractor named ESI Educational Services Inc um by doing that it allows me to to retire from asrs and and then also I would continue to work for the school district and after I'm out for a year through ESI I can come back and become a regular employee with the district once okay and then I would finish my career as a District employee what happens is it does save the district money um I a couple things that would I would only receive 95 of my
075salary um for doing this the that's really um allowing the district to split What's called the alternate contribution rate between the district and myself it's about 10 percent and um the that the ultimate alternate contribution rate is something that District pays and instead of paying retirement so that's a lieu of retirement so the retirement system is still getting money I'm not getting any benefit but the the retirement system is still getting money so it's staying healthy and that's why this was put in place but um it saves the district to say instead of paying 12 and a half percent it's paying ten percent and saving five percent of my salary um there is an analysis in here on what the savings would look like and that's in here it's about fifteen thousand dollars a little
076less than fifteen thousand dollars over the remainder of my contract um the savings is in um a slightly lower salary five percent um during part of the time it's less um what's called ere and play related expenses Medicare Social Security retirement and things like that and then um part of it also the substantial savings is I pay for my own health insurance while I'm on as an ESI employee so there's one year of savings on health insurance that I would have to pick up on my own and that's where most of that money comes from so it's it's there's no difference in my job there's nothing happens differently I get paid by a different person for a year and the district saves about fifteen thousand dollars so this would be the year of 2024. this
077no this goes through June 24. it would start in we're doing this now because I'm asking I'd like to start in February of 23. and that year would go through February 24 and then in February 24th become a district employee again okay yeah I don't have a problem with this if it saves this time yeah I know that uh you're on a you're on a city of Phoenix retirement right I don't know if that's something I know Mike is on asrs yeah and might have it I don't know if you did it but you haven't kind of know about it a little bit well if I could just make a comment too for those of us who've gone through the retirement process there are things that you never think about until you get close to
078that and their advantages that you really should take advantage of they're perfectly legal but their tremendous benefit to you in the long term so I congratulate you being wise enough to take advantage of these uh at least as soon as as we approve it yeah anyway and then you know there's others in the room that have already you know done this and so I'm not the only one um in the district I don't think you're the first superintendent that's done it either I can tell you a former superintendent a former superintendent um was one of the first ones to ever do it of ours so um you know it's it's been it's been something that's been in place for 15 years or so give or take and they've made some changes like the alternate contribution
079rate to make it so that the asrs stays healthy it doesn't hurt asrs so all right I would gladly um superintendent John Schultz executive compensation agreement effective February 3rd 2023. so the second oh second thank you all in favor bye thank you um I appreciate you uh discussing this an open session as for uh a executive I think it's being transparent is what you know it's it's not you know it's saving the district money and being transparent is part of that you don't want to we're not hiding things here that's right all right there is a supplement so please refer to the supplement as well um you know 32 we have 30 33 items on the regular agenda or a regular personal report another six on the supplement and then a as a as always
080uh sometimesheets attached um one thing that came in today we founded certified athletic trainer which is exciting so we'll have somebody full-time on staff that will work with some of our classrooms um in addition to providing some um you know athletic trainer skills for our our teams I don't want to say necessarily medical care but it's I guess it's quasi Medical Care making sure our athletes stay healthy while they're competing and we're excited to have our unfortunately started today um as long as you approve her which will continue John just a quick technical question on on the supplement number three yes uh where it says wave liquid liquidated damage because she's not contesting the liquidated damage no we're asking so as part of your as part of all uh sort of well all exempt employees
081have this have this if you get a contract that has a term to it right there is liquidative Damages which is an amount that's in the contract that you would have to pay together contract exactly yeah so what we're doing is we are asking the board to not impose those those liquidated damages this um employee has been honest with us from the beginning that it may only be a semester um he's living hundreds of miles away from his family to help us out as a former employee and so um we want to respect his decision to want to be with his family questions comments okay this is an action item I entertain place I will make a motion to approve the Personnel report s all in favor all right thank you item nine a um
08223 24 is the calendar I can't believe we're going into thinking about next school year but this is uh the time of year that we do the district calendar this has gone through uh lots of eyes everyone in the business office um Cheyenne who um works as um Cindy secretary um I've looked at it it's gone through seaac um lots of eyes have been on it there's very few changes all we did was change basically the the circle state where they're at we just moved the numbers over um one significant change is um we typically would have our new teachers three extra days prior to our returning teachers um we are at the request of our constructional coaches they're changing their model for their new teachers to include some online instruction and so we are
083required instead of coming in a day we're asking those new teachers to do eight hours of online instruction at the direction of our instructional coaches and in addition to two days of impersonance um uh professional vanilla so it would be it would be online professional development directed by our instructional coaching coaching staff in Lua that they could do it at their own Leisure rather than coming in one day earlier so that's the significant change we still finish um the Tuesday before graduation or before Memorial Day have our graduation the Wednesday before Memorial Day start school um the first Wednesday in August and it is a leap year so there's that uh set that we have February 29th on the calendar for 2024. already any questions thank you all in favor all right bye thank you
084item 9B um board resolution utility easement so we got a request from Arizona public service um they if you know I think it's on um One West and one North there's a substation there that all the electric equipment surrounded by a fence right on the corner there they are running an underground line my understanding underground line from there North and they would like to put in a box on the corner of two North and one West that's on District property so they'd like an easement there to put in a underground vault but there's going to be some above ground equipment there as well I spoke to Chris Sheriff to make sure that would interfere with our Paving project and it would not um you know ultimately down the road we may need the electricity that
085they're providing the the power the wiring to right so um if we do our project so um working with APS right away person they came up with and there's actually a revised there were some language issues that actually I want to thank Peter for catching so there's a revised easement agreement um I ran this past our attorney so what we're asking you to do now as a board is through the resolution authorize the sale of that easement to APS I would actually sign this so Penny would sign the resolution if it's approved that would basically authorize me to follow through on the easement agreement and execute it they've asked us to hold off on the execution until we hear back from them don't know why but that's been the the request from APS so all
086you're doing is approving the board resolution that would allow me down the road to execute this this agreement any questions nope um too bad we can't negotiate like a reduction in I can't tell you uh thanks to our attorney um it says in here that they want so it's 43.43 4 343 is what they'll pay us for this oh a lot of land um they had actually it was half that because they said that we don't use that land anyway and so it wasn't worth as much so our attorney negotiated an extra 20 21.50 give or take um and actually doubled the amount so we do get a little bit of and there's some actually there's some requirements on how we spend that Mr instant when that happens um we'll watch that yes it has
087to go into a special fund has to be spent within a certain amount of time on certain things so okay right out of the board resolution for the transfer of public into Arizona public service for use of as a utility easement and I think you have to refer to the corrected corrected copies yes all you're doing is the board resolution oh just the board resolution yeah which there's no change in the in the actual resolution that's what you're approving it's not a supplemental doctor go sign the correct yeah all right thank you second executive okay all in favor aye thank you okay this next one is interesting I've read some of the comments before and I was hoping someone was going to turn them off item 9C social media comment section s Larry versus the
088Board um I wrote a recommendation superintendent show based on its information we discovered with regards to our using of social media to communicate uh to the community uh one of the things that we've discovered which I think we knew but we just didn't know quite uh enough of the details was that anything we post on social media is a matter of public record so if we were to get a request to provide that information we would have to do so at a timely manner one of the hooks that we found was especially with Facebook or we are also responsible for the comedies in regards to our social media posts um unfortunately Facebook was not designed with community outreach necessarily in mind and if a member of our community or anybody who was following you know
089made a comment on the opposed to we posted on Facebook and then decided to remove that comment we as the school district are still responsible in that public record request to provide those comments even if they've been removed we have no control over that um so we were kind of given two choices either we pay a company on the outside to Archive everything we do with social media Facebook and whatever else we're doing now or could we do it in the future or we simply turn off comments from speaking with Matt Santos who is our information officer we don't use the comments we don't comment we don't reply to comments um it's just it's just done something we used but we also again with transparency as we've talked about earlier we don't want to just
090flip the switch in the dark of knowing that some members out there may view that uh comment removal completely different than what our actual intent is of doing this I think in a year ago when we had all the conversations of how school was going to be oh boy that would have been a very interesting Community problem so we figured this would be a great time to do it um and just from from anything we're doing now anything we could be doing down the line it's just to remove that that makes any sort of public records request that we have to do in the future obtainable without having to pay I want to say it was about 300 a month on the low end to have somebody archive all that information and I'm not I
091read our Facebook page every day but I'm not sure how it works terribly there's a line underneath the main topic that says comments is that what would disappear from it or how would this happen it's it's an interesting from speaking with Matt when it comes to Facebook there is there is no real way to remove the comment section but what we ended doing is blocking keywords which I can't remember how many he's I know he's done this for the town of cheetah Valley as well where you basically block words like the you know very common simple words so ultimately if anybody does comment odds are it's going to fall into that category it just will not allow a person to post it will basically filter them as if you were maybe using profanity and which
092is what that intent was for we just block very common basic English words so so the lion will still be there just that nobody will get it yeah it'll pretty much deny them so yeah it like I said it becomes a very tricky tricky tool but we all we know that Facebook is a great way to help you know reach our community which does not it does not prevent people from taking our post and sharing it and then commenting later but that's no longer our responsibility because it's on somebody else's uh yes yeah which I think social media can be so great in some ways but then like I I saw something that I thought we had done great as a board and then I saw the comments and I'm like okay that got taken
093the complete wrong way we're trying to be good people here and it got flipped upside down yeah to authorize the removal of the comment section of any and all social media platforms that the district currently uses or will use in the future thank you item 10A State Testing results Cindy good evening we have two agenda items on a row the first one is just me talking a bit about this is what state assessment results look like and then the second agenda item is the principles telling you that this is what they look like this is what it means to us and this is what we're doing inside our buildings you may remember in the headings on a couple columns are are off in the tables um over the last one year in covid we didn't
094take the test so if we go backwards this last year we had tests that counted the year prior were field tests of a new test the year prior we didn't take test because of covid the Year prior we had a different test because we've had three different state tests in a matter of basically a five-year testing cycle discounting the year that nobody tested because nobody was at school so to kind of put that in context it's really hard to talk about what do Trends look like over time because the tests are quite different from one another over time and the new tests were a significant departure in the way questions are worded and you know that type of thing from the test that the students had taken in the past so all that to say
095it's it is like this long jumbled up confusing thing to try to follow this trail of what is there isn't Arizona doing now um and so our current assessments are called aasa Arizona Science ACT Aspire and act grades three through eight take the aasa English language arts and math assessment cvhs grade nine takes ACT Aspire 11th groups AZT we've also included Arizona science tests which are taken in grades four and eight in high school or five and eight in high school but if we try to compare them to science from before it was grade four eight in school so now it's a different grade level too so it's gotten super duper Goofy and then one of the things that I know we were all really discouraged about was um four years ago Arizona quit providing
096county level results so you know one thing we used to really look at was how are our students doing compared to really their peers in the county since most of the districts in the county are rural districts how are kids doing in rural districts so they removed county level results there is no way to obtain them and so now when we look how are we doing it's compared to everybody else in the whole state and so that's also you know not always the best measure so another thing the high school started you approved the high school participating in Act as an alternate assessment four years ago for really five maybe not the year we didn't test um and because we were sort of anticipating that the state would choose act as the high school exit
097test if you will as it turned out that was the truth and one of the things that I thought was pretty interesting is that our students have done quite well and have really pinged at the state average which we would have paid significantly below maybe in times past so I think that was a it was a good call on your part um a good foresight on your part to say let's take this risk and let's become understanding of this testing model and I think you'll see that that has had the intended results when you guys made that decision a while back so all that to say let's flip the page all the pretty boxes the ACT spring 11th grade results one thing I want to talk about because Nancy Hudson who's a reporter for The
098Courier Alden asks a very very interesting question and her question was really more like a statement Cindy can you explain this to me and so I said okay what do you want me to explain to you and she said when we look at ACT scores for the State of Arizona they're significantly lower scores than what act reports as Nationwide score averages how come Arizona is doing so poorly and I said well they're not when act reports the National scores those are the scores reported from when a student goes to a testing center with the intent of taking and obtaining a high score on a college entrance exam right so it's like the top 15 right so act is reporting scores nationally only for students who want to use their at ACT score for college admission
099Arizona administers a test everybody except for one percent of our most severely and profoundly disabled students so in Arizona special education students language learner every single kid save a few are taking the test so it it is comparing it's not even comparing apples to oranges it's comparing like apples to automotives it's like not even the same thing ever the same thing so that's something I want to clarify um just to help us understand that looking at it from an Arizona standpoint is fine if we compare news stories about National Ace because act reported Nationwide the scores have slipped a bit as a result of covid and that the average score was something you know in the mid-20s well you have to remember that that's only kids who are intending to use it for college so
100I just wanted to mention that because it's um confusing and misleading I think um because even though it's the same test not the same people will take it in both scenarios so when we look at the testing years these are the the average scores and something that I think is pretty interesting as you go forward we are you know like in English we are pinging very closely to the state in math we are campaigning extremely close to the state in Reading as well the only place where we're you know pinging with a little bit more spread of course is in science so overall when you look at that our composite score 16.7 compared to an Arizona average of 17.7 I want to throw in one more thing as of this morning we're up to 130
101language Learners from something like some different countries now so like every day like new right from all these all these places you never thought like my Gmail right it came from Russia to China um anyway so another interesting part of that is our special education population for high school we have like 147 of our students at the high school are out of our 800 our special education students you can do the math pretty quick on that district-wide we're sitting over right about 21 percent sped which is much higher than the state average so to say I am has been given our student Mobility rate and other things I would tell you that 16.7 compared to a 16.7 in a state is an exceptional achievement exceptional achievement for our high school so I wanted to point
102that out uh ACT Aspire was the first time our kids have ever taken it so you can see that um it's a very interesting thing when you look at like in English when you look at the averages for proficient and highly proficient one of the places that I noticed where we could use the most work is the number of Highly proficient kids is really working on with those students who are darn good students who need just a nudge to be just a bit better to perform just a bit better and so those are some of the places where I saw it was that nudge with the proficient and highly proficient it wasn't necessarily as much at the bottom end although in Reading we still we're appear to have a little bit of struggle there but
103keep in mind like this year I think it'll be very profound with over 57 we're probably up to 16 language Learners at the high school who will have to take the test so those are some challenges for the high school and we've been miss wolf will talk about some things we're doing to address it but those are some of the things where I thought we could do even better would be on um pushing some of those the kids that are on that bubble sufficient to highly proficient so that was something I noticed so before I rip on to even more rubidine results um did you have questions about act or ACT Aspire actually I had no idea of the difference in the people taking these tests to until you just said it now yeah right
104yeah it's a huge difference and so and one thing that we did we switched to the pre-act for all 10th graders we pay for it's not required but that way um we have ACT Aspire and ninth grade pre-act and 10th grade act in 11th grade and we also use ACT practice materials throughout the school year to help kids become comfortable with the way the questions are are asked because that's a lot of the testing game is how the questions are asked understanding that so any other questions about that one okay on to the next round so when we look at grades three through eight um we see some results like you know there were some places where we were disappointed uh strongly disappointed in our results there are other places where we've bumped around and
105dropped below the state average in the last couple of years and we're starting to see some rebounding which is what I found the most encouraging is that we're rebounding even in a new testing format and a testing format that's quite different so those were some of the things that I would tell you um but you'll definitely see when you look you definitely can see green is where we performed higher than the state red is where we've performed below the state and you can see that we have um in sixth grade and eighth grade some pretty significant items to address well don't don't you also feel that I mean I just was watching a thing that was talking about after covid you know we took our kids out of school for how long I mean I
106can't help but look at the results and we have a lot of the Reds directly the year after Kobe exactly and it's it's a rolling effect yeah so you figure like and I think especially about math right that you build on a skill every single year and you develop like a greater understanding of mathematical formulas you apply them in different ways and when you miss important instruction then how can you be like you fall further and further behind the expected level of achievement and you have to remember that those are the tests are written for expected levels of achievement to show where their kids grown a Year's growth or not and so when we see those numbers below that we know that a kid isn't growing and that's a compound effect um but the principals
107are going to talk to you about some of the things they're doing to help make up some of that difference so I think the good news is the numbers show that at least there you know it is improved I think that that says something but I definitely think it does something when we see the numbers so low directly a year after coping absolutely let's see those are the Red Bull is in comparison to Performance lower than the state average and a lot of the state was a lot of the States was the same that does a test same chance and we also had in Chino Valley we had large student turnover we had students who were kept home for longer than normal so it was more erratic even than some places in the state and
108then we've had a lot of student growth because people grew dissatisfied with the way maybe like our neighboring large state to our West was handling being back in school so they came here so the kids are all goofed up in progress right right and they're like super goofed up in forward progress so then on the last and this is the one that I would tell you was a little like I would say I did get a little head scratching involved involved in this one the um science results at the high school or Standalone science tests for Arizona Science are significantly lower than how our students performed on Act and I'm thinking you know they changed the test and which tells me when our students ping at the state level in science on act that tells
109me we're doing a good job and when I look at like what happened with the high school results on the Standalone science test like they don't match I mean two different groups of kids taking the test but doesn't make sense and so I think we need to give it another year to see how that one really percolates out because it doesn't it didn't really make sense and then the switch testing fourth grade to fifth grade Arizona did in general so those were just a few of my observations I want to talk to you a little bit about principles I've spent a lot of time talking about those times lots of time talking about it and you're going to hear from them in a couple of minutes they've come up with some pretty solid plans for
110the way that they're working um with teachers and students and that's the other thing I want to remind you of during the covered years we turned over almost 60 certified staff out of about 115. send me a quick question huge that's a huge issue um on a normal curve and I'm looking at the highly professional proficient class what would you normally expect what percentage would you normally expect in that particular class and does it differ for English math and science so interestingly enough these are um these are Criterion reference tests however each item is normed which makes it's very confusing so when we think about like a typical ACT test with a national curve equivalent which would be like based how students perform they normally test every so many years they're assigned to stanines and
111the curve is readjusted so you would think a typical bell curve pattern in Criterion reference tests like the state has each question ends up being Norm individually and you don't know the norming process like the norming process is completely invisible so and they do it I think in order for a question that may have been like a bad question a poorly written you know or something like that confusing to students or two answers or two words to one another but because of that um we don't see that but I would tell you in this case you would want to really see and if you think in terms of normal distribution of student performance sure you'd want to see 15 percent of your students or more in that highly proficient you know you kind of think
112in terms of like an 85 or higher like that concept the top segment of the bell curve and I I'm just curious uh because we sort of are all over the place and so I would just sort of curious to see from your standpoint what would be the normal expectation 15 okay great that would be reasonable thank you any other questions thank you very much I could tell you that we're going to have stability and State Testing but it hasn't happened yet so we're gonna happen to 20 years Mrs reader and I were like trying to name all the different names of the state testis in our career we forgot and we're like don't you remember that one oh I forgot all about that one um so anyway we'd like to hear from the principals
113and yeah so we're on to item 10B um targeted student that you achievement goals yeah I want this roll in order okay thank you mites right because Lawrence got this is because they all sent the presentations to Karen whatever you give me any slides okay [Music] well uh good evening so Cindy went over a lot of State Testing but you didn't seek kindergarten through second grade in there that's super sad uh no it's not um so we were included in that however everything we do feeds right into that so we kind of backtrack and look at that looking at the third grade data the fourth grade data and see what we can do at our site to improve and what we need to work on so looking at ours we've set grade level goals we
114also do pre-assessments so we kind of know where our kids are at what they're coming in at and where we want them to be at the end looking at that exit and then kind of finding that happy ground where we need them to be and what we need to be working on so the goals are included in there we did them for ELA and math and those are our Focus areas um and then you can see the score the breakdown of scores where we have the ELA scores and the pie charts because that's really fun to look at and so that kind of gives us and the pie charts are off of for ELA are off of iced tea which is used to be called Dibbles it's moved down the line it is iced tea
115but it check it tests all their um Ela so it's composite scores first sound fluency letter naming fluency oral reading fluency puts it all together and then it gives us where they followed into that and what we're looking at moving forward who's um we still read yep red yellow and green that kind of identifies them that goes way back in dates us but the red art at risk the green our Benchmark and the yellow are approaching Benchmark so right now for kindergarten you can see we have 46 that are at risk 70s and that so the numbers on the top are how many kids in each one area um 46 are at risk 76 are approaching Benchmark and 33 are at Benchmark and those are our incoming Kinders and that's based off of our beginning
116of the year scores um first grade same it's color coding color coding is the same 36 at risk 85 at Benchmark and 17 I'm sorry 85 approaching Benchmark and 79 at Benchmark which is uh I'll just explain that here in a second what I think is happening and then in second grade we have 48 at risk 23 approaching and 59 at benchmark first grade is exciting to me because those are the ones that have had the consistent they had kindergarten the solid year of kindergarten a solitaire so it shows that direct teaching is impacting yes we still have but again we still have kids at risk this tests all of our kids even our special ed so we've already identified a lot of them and so um that scores everybody in there um flipping over
117to the math scores again we have our work cut out for us but we're going to get there and these are exit scores again based off of the goals that we wrote our we wrote goals based off of this so each one of them and that is kind of in correlation with what our the third grade math scores came out for the State Testing so that's kind of where we thought were diving in we're doing a pretty good job on our Ela we have lots of interventions in place everything seems to be moving forward but we need to dive into the math a little bit more and look at that um have that karaoke just a reminder our second grade those are the kids that were spent kindergarten during covet that's my covet cohort that
118has had the biggest impact bless their hearts and they are making grounds and they're coming back but they missed that foundational kindergarten there's so much foundational skills going on first grade we we solidify that in second grade we Master it so they've missed out a lot of that they're but they are the teachers are doing a bang-up job of getting them where they need to be we have a robust Title One program where we are doing push-in services and which we go into the classroom we have an extra person that goes into every classroom during reading time and then we also have our cup time intervention where we pull kids out and focus on targeted skills for those areas so we're doing a good job the teachers are working super hard the kids are working
119super hard and we have a lot of support from the parent the parents are following through and supporting us as well we have um and I do have in here I know I'm over my my time um [Laughter] yes I have a timer um the things that we do have supporting those supporting those teachers is the instructional coach is huge and our instructional coach this year is reading endorsed and so she's doing a lot of those interventions as well she's a part-time reading teacher and part-time instructional coach and so she's doing a lot of those interventions and trainings we have um our Ela curriculum now is aligned so we have our wonders and our wonders works if it's an intervention that is all aligned so the kids aren't getting a little bit of everything it's
120kind of a cohesive curriculum now that we're working on um and the big thing sorry oh my gosh um and a lot of these are the same for all of us so we have core instruction with active engagement which is our Kagan instruction and every classroom does Kagan uh we go through and we catch them doing cake and that's our big Focus that we want it active not just sitting there and passing out the worksheets get the kids engaged in this learning um the dyslexic intervention we have daily Eli El services that are provided by a paraprofessional but she is a top-notch paraprofessional um we do our Cub time intervention every afternoon we also have a mirror reading which is something new the state is providing free right now and then they're gonna throw that
121huge dollar sign with it but it's a an online tutoring program where the kids can actually read into the computer and then she corrects them right there on so it's an intervention uh it's in a one-on-one so the kids we can use different rotations and they get that feedback direct feedback right away um we do have our character education with our certified counselor who does push-in Services every day into the classrooms we have Friday school after school tutoring we also do our parent engagement nights we do at least two and we have ABC Bonanza and ABC Bonanza and Games Galore which is coming up and those are just Ela games that we trained parents how to make games instead of just paper pencil just to give them different activities to do with them at this
122age um so lots of things we have our database decision making yeah this is hard um our meetings that are databased and that has been our big Focus to kind of get the teachers to dive into the data I love looking at the data and seeing where our kids are at and if they're growing and if they're not growing and and see why they're not growing but now we're actually giving it to the teachers back and they're taking ownership in that so we meet and they have these great little charts here I know they think they're great too um where they they write their kids in there and then they take it apart and then they have to actually take it apart a little bit more and tell it so they're owning it and looking
123at why aren't they growing what is what do I want them to be where do I want them to be not just hey here's your goal great I want them to have the ownership in we do those data meetings once a month and we put the goals up there and see where we are how are we on track with meeting those so that is a little bit about Territorial and some of the things we're doing even though we're not State tested it is probably coming down the Pikes so into it questions assessment questions any questions yeah so mine will be around assessments so um how often um are they getting sort of the summative type assessment during the year so you started the year coming in and then we'll do middle of the year for
124the middle of the year Christmas time and then we'll do it again in um uh the formative we do regularly they do progress monitoring every week they're the data for this we do monthly meetings for the data meetings that they bring in and then um we have our quarterly assessments also on top of the ice deep assessments that the teachers do quarterly and Report that we look into that so I heard uh interventions going on you said afternoons Cubs something I said cup time intervention yeah that's after school or no that is during the school so for 45 minutes every grade level breaks down and that's when Title pulls Title One Services they do their Wonder Works they pull 36 kids out of each 36 kids out of each grade level into Title One and
125then the teachers work on focused interventions whatever it is at that point it could be an enrichment if truthfully it doesn't have to be just interventions in some grades they I give the teachers how they want to do it the freedom to do it some of them break down and do you know one teacher's teaching this and one teacher's teaching this and they swap kids but that's every that's every day that we do that [Music] [Applause] 8 41 that's the time to be they made me go first sorry that's okay uh we're gonna focus on math okay just kidding um so so again um I apologize for not having it up on the screen but this is in your board packet I've reiterated some of the information that Cindy gave us uh regarding third fourth
126and fifth specifically targeting Ela and math um because we do have because McGraw-Hill is our our primary curriculum provider um a lot of the um my wonders and my mat or wonders rather in my math are um integrated so a lot of the material that they're talking about in Reading is seen again in um uh math problems and word problems and so the two of them are are relatively conjoined with that said we're currently at um or very very near the state results for English and language arts and you can even see where we're falling short in fifth grade where we had a 38 pass rate and the state was 39 I would argue that that's actually 38.5 we're rounding but um I'm okay with it being 38. so we've decided to focus our attention
127on math specifically um to that end uh we know that because of covet a lot of our kids especially those incoming third graders um didn't have the scaffolding and capacity and opportunity to get a lot of the math and so with that said um uh we want to get the most bang for our buck and therefore we started to look at what the student need is our goal is to increase our performance on the state assessment next year by five percent but where can we focus our attention to have the most opportunity for students to grow and that was across all three of our grade levels if you break down the state test that was on operations at the third grade level its operations and fractions specifically but at the fourth and fifth grade level
128it's operations in measurement and that's the Bedrock of all mathematical computation and therefore the Hope therefore is that if they perform at a higher rate and a more competent rate with operational functions and with measurements they'll be better overall in their in their math scores and be able to perform higher level math and that's borne out statistically across the board across the country to that end how are we measuring that before the state assessment if that's our goal well obviously we do a variety of summative and formative assessments I require our Math teachers and we meet once a month much like um uh territorial does we meet once a month in grade level teams and we look at the data from the district and site assessments that teachers have both in myMath and that they've
129created to measure specifically operational development obviously also we're seeing a variety of opportunities for kids in their their writing and reading curriculum as well that is to say a greater degree of comprehension when they're reading mathematical computations and when they're reading word problems which is largely where they're faltering here and obviously we're going to be able to measure this with our state assessment if we ever get those back in a timely manner we'll just kind of let that one go for just one second okay so that's how we're measuring it in in a variety of formative and summative assessments we're meeting once a month we're we're using the same assessments across the grade levels that is to say all the third grade teachers are using the same assessments all the fourth grade teachers all the
130fifth grade teachers so we can compare apples to apples and those assessments are broken down with operations and measurements as well to that end then what what are we doing to better student performance and and opportunity a variety of things like you're probably going to hear for the rest of the evening uh we have tutoring after school most of our teachers are involved in that we have Friday school that has specific math instruction for a third grade fourth grade and fifth grade most Fridays for 10 sessions during this first semester eight sessions for the second semester we also have pull out for our resource students who are in need of special ed services as well as our title students who are those that are identified as performing at the lowest level and if they start
131to perform at a higher level but moved out of that we're pulling kids that that need that we also have the blessing and Heritage has this as well it's the same person actually of having a dedicated ell teacher who is assisting those students obviously and all of our title resource and yell teachers are all certified instructors we're also looking at given statistics and research that's been done over the last year one of the things that's come about is that every state across the board is now testing their kids using technology and computers and according to the World Bank according to the Brookings Institute according to the United Nations according to any number of various sources they've all said and I'll just read this from The Brookings Institute study they said student test declines are directly
132linked to two factors one coveted related lack of opportunity and two the inability to use the technology on which they are testing um that is to say they know how to do the math but they can't express it on the on the technological side um to that end uh we're having kids take tests that are similar to the state test already on computers in fact on the very computers that they're going to be using for the state test uh we're having kids uh take a weekly computer class so that they can do that we're having kids focused directly in the math um uh programs focused directly on computational operations so that they can better themselves where they were faltering uh last year and to ensure that they're doing this obviously we're celebrating them in the
133classroom obviously there's higher grades that are already being seen and we're also celebrating this on a quarterly basis with our math Wizards and uh and some public recognition of student performance so I don't know how long that was but six minutes and six seconds it's less than eight minutes um any questions semi-technical question as long as I can remember the most difficult part in teaching math students is word problems yes and I've heard it forever and ever and ever has there been no change in the way we have learned to train kids how to translate word problems into the numbers I mean you said the same thing that's the most difficult thing right but we've been hearing it forever and ever and ever uh well I would say I would say two things our Math
134teachers are focusing heavily especially at the fourth and fifth grade level but third as well but fourth and fifth because they become more complex um they are focusing on underlining annotation and how to subsequently break down those those questions so we are specifically attacking not just into the into the numbers right so we're not attacking just read this and go we're talking read this what does it say and then go um and different acronyms and stages um for that that's number one number two um we're focusing on specific fine and pointed reading in our reading and writing and um programs so that they can then take those skills cross cross-curricularly and apply them to the word problems and so we're we're teaching them close reading is the summative way of saying that I'm just curious
135because I'll be interested to hear how well it's working yeah because I know it's been forever the main issue and I think Thomas Jefferson complained about word problems thank you any other questions yeah I've got two with regards to uh right and then Friday something happens on Friday Friday school as well right is that intentional and targeted or is that simply yes um kids on Friday school um they receive two hours of ela instruction and two hours of mathematics instruction and those are our um Bubble kids those kids that are in need of just a little bit more assistance to better their their either State performance or their in-class performance and they're based on teacher observations and and data from the individual student and those students are invited to Friday school we bust them in
136we give them breakfast and lunch we obviously provide instruction until noon for them and so those students are are specifically invited and then as far as tutoring goes those are those students who are in need of a little bit more one-on-one um pointed and directed assistance and also that's by invitation from the teachers themselves okay great thanks second question um in terms of technology I don't know I used to work in the district but I have no idea right now the level of uh Hardware that's in each classroom or just one classroom or what what's that looking like right now uh we have a one-to-one um Chromebook association with Chromebook and students in the classroom and teachers have um I don't know if I'm just the only one that calls it this but every teacher
137has a cow that is to say computers on Wheels they have a you know rechargeable station for computers in their classroom that are the same ones that they're going to be using for the State Testing and then obviously for ELA instruction and for some mazzella's testing and especially what we used to call Dibbles at the third grade level we also have headphones and microphones for them to use Essa really allowed us to pump up our technology in addition to the Chromebooks and the Chrome carts or the cows we have you know the internet robots we've been installing upgraded interactive they're no longer Smart Boards per se it's a giant TV touch screen that does that works and and we're pretty close to having one of those in every classroom but a lot of a lot
138of that was paid for using a survey how large are the um the Friday School classes that's a good question um oh that's a great question uh right now third through fifth I had uh 58 students last Friday it's about 20 per 15 to 20 per grade level and that's so we can provide some smaller group instruction I have a couple teachers at everybody foreign okay so you have um our PowerPoint in your the packet so I'm going to go ahead um the we added Galileo to Heritage this year we had Galileo several years back and we weren't really happy um with the service they were giving and teachers weren't really utilizing it the way it needed to be utilized and the service the program just wasn't working so we let it go and we
139were focusing on mcgraw-hills program for testing and then teacher made testing for English well we looked at Galileo again this last spring and they were bought out by Imagine Learning and it's a much better program and so we have brought it back to Heritage Middle School and I am really excited because with our PLC meetings weekly meetings we are able to look at our data and print it and compare it and discuss it with teams the math teams the Le teams and science teams so um I'm excited to see what Galileo brings to the table this year for our students so when I did this packet for you we had only had our first Benchmark we have since taken our second Benchmark and um to be honest with you I see the growth in our
140scores um and I'm going to be transparent to you my my math 6th grade math and my eighth grade math I'm not seeing the growth with the second Benchmark that um I was hoping to see so there will be some hard conversations in the next coming couple weeks tomorrow Wednesday um I'm gonna figure out why why are we seeing that growth that we need what's happening so um but we're doing it for ELA Math and Science we are doing um formatives on Galileo which um I believe is really making a difference okay and they have to do a formative I'm going to inform this at least minimum once a week a week now let's I want to go over some things so you saw my goals okay so as many of you know we have
141been at PLC school and we have we we found our essential standards um broke those down into targets and we have put the um essential standards with Galileo now Galileo as many of you know is a comprehensive assessment so when they took that first Galileo assessment back in August it was testing the entire Year's standards okay so and so right now our second Benchmark we haven't even come close to teaching even half of them in November so then what will they learn I want to look on the lookup um our weekly formative assessments will place our students in our reteach extension classes so we built in our master's schedule 30 minutes a day for cat is cougar academic times and it's either interventions or it's extension some differences we made this year with our cat
142is for the extension we are extending the standard so we asked teachers our electives our social studies what are you comfortable teaching math Ela and so students are looking we pull students to do interventions and then those that don't need the intervention they go into extension but instead of doing a fun class on class they're extending the standard which I'm excited to see the difference that's going to make this year we take four writing assessments a year and then we have our benchmarks one new thing this year is we have a student data tracker every student has this and in here we have a data tracker for each content in when they take a formative they have to write their score now if they take a summative they will put an S and circle it
143and put their score so the students have this out they should have this at a minimum of twice a week in their class looking at their data their own data taking responsibility for their own learning and on the back they are doing their score history their Galileo hey I don't think you have this I'll pass this around so you can see it and then um it gets sent home for parent signatures that's great okay so when we walk into a pastor when we walk into a classroom we go up to a student and ask them to see their data tracker and then you have to have it on them and then we they pull it out and we ask them just look at it and see what their score is if their score is a
144two or below we asked what's your goal what's your plan and they have to have a plan in there to tell us what are you going to do to increase your score and the goal of all of that is to have our students take ownership of their own learning and that is that's a struggle for Middle School it's really a struggle all right so while you're looking at yes go ahead because as fast as first I've heard of this is it more difficult for the low Achievers to actually function with the system that you're talking about they take more time one-on-one student teachers are taking more time with our um lower alert yeah but they they are aggregated but they're able to do it they're doing it but it does take more class time and
145that's what I'm hearing from teachers it takes more class time to do it they like I said if they score a two or below on their formative um or summative they have to have a plan on how they're going to improve that and so as administrators when we walk in we ask to see that we ask them what's your plan is you gotta you've received a two or a one um what are you going to do okay so where am I at interventions so I mentioned cat so Cat every two weeks we rotate our interventions so every two weeks the teachers go in and they're pulling Ela math and one thing we added this year to interventions is science we've never had science as an intervention and we did that this year to improve our
146science scores of course so that is really exciting and another thing and Ed talked about this we're testing kids on the computer and do they really know how to use the computer so we have some extension cat classes where there were teaching students how to type and learning the um keyboard and able things to do that and I'm hoping that will make a difference as well we do do individual tutoring teachers do invite students into their classroom during lunch for that extra tutoring we do Friday school like Ed we invite personally invite our bubble students to Friday school and we'll do that again in the spring progress monitoring teachers there's a they have to use Galileo minimum two for two formatives so they can create formatives to go along with their lessons but they have
147to use the minimum um twice for Galileo Galileo will give you your formulas yes and they'll give you your class clip they'll give you the list of who needs to reach each it's really very nice and um then we are our professional development and we have a speaker come in from solution tree twice a year um we just had Jared hunt join us for a day's PD and he's helping teachers write Common um formative assessments which is really important for them to discuss that data and then um response to intervention or I added more advisory classes this year our advisory classes typically we're up to 31 33 students an advisory is the first 30 minutes of the day well I I've given teachers that typically didn't have an advisory I gave them advisories this year
148and now I've got advisory classes down to 21 and that's manageable so advisory teacher they're um the expectation for them is that they will pull these out and call students up individually and review their trackers with them and so that's and that also helps build that relationship how long is your advisory 30 minutes and then they go right from advisory to 30 minutes of cat of intervention so back back and our cat you the very end of the day and we moved it to the today and they're saying that they're seeing a better response from students in the morning instead of the last 30 minutes of the day where they're done and one thing that went away with covid and we are excited to bring it back our celebrations we just haven't been celebrating any
149successes and so I just spent a thousand dollars on candy bars so holy cow they're expensive and so we're celebrating you know like right now if they beat their um score from the first Benchmark they get a candy bar they do a retake and then they still beat it we're gonna do a big celebration in January um when officer pizzy's back to school so he can celebrate with us he requested that and um he's here but he's gonna do some stuff so he's not going to be around um but the celebrations are huge we were celebrating and um before coven and it just went to the side so bringing that back I think is going to make a big difference um and then our counselor going in weekly And discussing um self-love self you know
150respect self-worth with the kids and that's Heritage Middle School how many minutes you were at 11 right now probably the longest time we got questions keep that timer going so I'm curious how all of this work is going to relate to the Statewide test well Galileo is um you remember when John Bryans did that study is that 85 percent I'm sorry my granddaughter is FaceTiming me and my oh my God it goes in my hearing aids and it's ringing so I've got ringing in my ears that you can't hear you so you just don't understand it's hard to hear the ringing listen to ring even hear you so what was your question is it 85 percent done right yeah so it could Galileo's compares to State Testing well it did before it was aasa who
151knows what it's going to be now but they really aligns with State Testing so if if a student is proficient in Galileo they should be proficient on State Testing yeah okay so I'm I'm wondering um how all of this is to be measured so I I'm not okay so I I'm not sure what the foreign how your goals they don't seem to be related at all to the Statewide test so okay so what percentage of your students do you want to be at the 85 percent by the end of the school year 80 of the student if 80 of the students are proficient Galileo they should be proficient in the state test because that's how Galileo and the state tests are like okay these charts here kind of explain that right here oh I'm A-Okay
152now is that what you're looking for yep yeah Perfect all right [Music] anything else thank you all right thank you thank you thank you have a few minutes we're all looking at our watches count down so um moved on to what's called what's called CT and pre-act and a CTS fire Benchmark testing last year we we tried to do it ourselves but um and our staff realized that we need the experts to have the time to get the data together and um and have the test ready for us to use so we did our first Benchmark at the end of August we're right now gearing up for our second Benchmark so the end of November beginning of December and then we'll have a final one in February um of the pre-ac pre-act um ninth grade
153Benchmark our students um um I gave you the comparison on the left just how our students did to The Benchmark the average for all of our students because we had about 214 ninth graders and one of the things that Horizon does is they give us areas of strength and then they give us Aries for improvement and areas of strength for ninth graders are relationships um we're correcting reading to their own experience those kind of stuff locating facts and grammar and then the areas of improvement were punctuation in English and algebra geometry and with math um one of the things that we have to remember is that students have not learned all the math benchmarks has the goal here with all of the standards and then and then they haven't been taught them all so um
154so you'll see on the left you'll see how our students average did and then our um where the Benchmark is on the 10th grade again the same thing um our English and for 10th graders beat The Benchmark so I know that Mrs Roundtree is really excited about that because our English teacher there is a string through English and structure style and grammar and then air is it for improvement punctuation algebra geometry number and quantity and then experimental design which is about controlled experiments and testable hypothesis and all that this good stuff um so that gives us our 10th grade and then on our 11th grade um act 11th grade again you'll see how our students did compare to the Benchmark and again math on all areas were lower because the students haven't learned all of
155the math you know during the year during the year they're not there yet and they're great and they're the benchmarks should improve for math as we do our second line and then our third and areas of strength are conventions of Standard English like basic elements of sentences structure use and punctuation purpose and point of a view for reading that's where what the author was writing about and who's sharing that information to the student and interpretation of data which is really great for our science department I was glad to see that and then areas of improvement again are math so um what are interventions and I'll talk about my goals our intervention is that we have Monday and Thursday before and after school tutoring for English and math every day and every afternoon we have an
156English and a math teacher available science and social studies two days a week on opposite days Friday tutoring we always have a math and an English teacher there and then we have sped that we have a sped teacher that comes in when needed in a social studies most of us can help with science a lot of it's reading on that kind of information I've been known to tutor also because I love science um grade level meetings are something that we're focusing on this year where we get everyone to come together with the electives and the CT Department to help improve overall how can we help math how can we help um reading comprehension or our grammar when we're doing when they're writing support for science or for CTE are they using the right punctuation are
157they capitalizing focusing on that and then we have our monthly department meetings this year we have an ell English teacher which has really made a difference we have three ell classes one is grammar and the two others are focused on English she went and got her English shirt for us which we are so grateful for and that is going to make a big difference with our El kids also we've gotten science and social studies textbooks in Spanish and then the math Excel is the program that goes with our math books and that allows students at home to work on math so that if they want to go ahead and practice they can do so and um and also it's something that a couple of our Math teachers using in the class and we always like
158I said um things that can help students Horizon education training we went through a training on October 21st PD and we had Horizon explained to our staff everybody from every Department was there about how to interpret the data how do we look at this data and how do we look at it to make Improvement for our students and then we have three instructional assistants to work with our with small groups so we have Yale and sped Perez and then we have a student support position where that person helps monitor students with D's and F's so we can get those kids to come to our tutoring and then also anytime an administrator works with the student positive or negatively I bring up their attendance and I bring up their grades um just so that the students
159know that we care about them and that we want them to do well um our goal um is that I have three major goals number one is for um because we have a lot of students that are on that that area where they're just right there by the Benchmark they've got like two or three points to get there and so just focusing on those students on moving them up one of the things that Horizon has I can give every student they can either look on because they can log anytime and look at their data or they can go ahead and we can print out a copy and it shows them how they did and where they need to improve upon and the teachers can look at all of the questions that the a student has
160taken or their whole classes and determine what areas they need to focus on and what question may be um something that had that hasn't been taught before so they know that's going to be coming up and then one of the things that I um is looking at student data sharing having our students actually look at their data so one of the things I've told our English Math and Science teachers I want them to look at their data because they can see where there's what their strengths are and where they're weak at and how close they are so I think them having that ownership like some of the other principals I've talked about is really important and then also that just continue that collaboration we're all in it together um high school you know everybody's got
161their areas of expertise and their focus but we not all need to focus on student Improvement how'd I do four and a half the winner questions no we don't dare ask a question yeah I was like any questions or questions I have a couple comments if if that's okay um a couple things um Heidi is probably one of the the most the person most responsible for the graduation rate that we have um she works her tail off to make sure that those kids that are struggling that are are may not be passing that they pass that means coming in on Fridays working with those kids and everything else I don't want to give her kudos for that but she is is a large part responsible for that graduation rate that we have um second comment
162that I have is that as part of the principal evaluation one-third of their evaluation score is based on data and it's the the data that we've talked about I I've met with with everybody so far and and the points that they've shared with you that's what they have to mean on their evaluation that they're scored on their evaluation and so they're being held accountable for this in their the evaluation instrument I wanted to share that with you absolutely absolutely yeah so one-third of their score on their evaluation is data results yep all right thank you item 11a um second reading of a revised policies Mr Schultz um since it says information on there I'm going to share two pieces of information that I've neglected to tell you earlier one is that this is giving a
163tax credit giving month so if you want to give we have some formed right in front of you that you are welcome to give and then in addition to that we have adopt a hurdle we are trying to raise hurdles or why by trying to buy hurdles for the track team for our brand new track and that is done through the foundation so that's the information I want to share that everything else is you've um you've studied this or this is the second reading so it's just a matter of any any questions or anything else in addition to it being tax credit giving month and the doctor hurdleman I neglected to discuss that earlier so I thought I promised somebody I would it's like I wanted to follow through does anybody have any comments or
164questions on the revised you know a couple quick things about immunizations again this is all just aligning our are um policies with state law so that's really where that's coming from right you know it's second reading it needs it needs a vote oh it does and he's a vote please of the above policies for a second second we're all second all in favor um thank you so much everyone a lot of good information