001[Music] you [Music] good evening I hereby call to order the agenda review session the board of school commissioners for Tuesday June 23rd would everyone please stand and join me in reciting the pledge allegiance of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all again good evening everyone it's finally good to be back in this room together even with our masks and our social distancing we will you'll notice all the commissioners are wearing masks night we will ask commissioners to remove their masks when they're speaking we have three commissioners on the phone with us tonight participating via teleconference pursuant to the governor's extension of the public health emergency and associated with modifications to the open door law so we will we
002will continue to get through this you'll notice if you're in the room or if there are views of the room available everyone including the commissioners are properly socially distanced and we will continue to take public comment via our portal until I think is it noon on Thursday mr. Mullen 4:00 p.m. on Thursday so at that point mr. Rowland would you please call the roll Commissioner Arnold present Commissioner Gore or are you with us work on that missioner more client credit mr. gorvahlsen commissioner slack where's your slack are you with us on this this is Commissioner Gordon got me yeah we did we did Commissioner Gordon okay okay um commit secretary Collins president vice president Hawkins president president O'Connor present Thank You mr. Mullen will now adopt the agenda for tonight's meeting reviewing the agenda are
003there any requests for changes to the agenda as presented hearing none do I have a motion to approve the agenda as presented second it has been moved and seconded all those in favor signify by saying aye aye any opposed the agenda is adopted well now makes we will make special recognitions on Thursday as I articulated earlier the opening comments are taken via the portal and they will be published Thursday to minimize the risk of exposure for members of the public sharing the same microphone and we are maintaining that portal until his was real estate 4 p.m. on Thursday so far we received two written submissions for Thursday's board meeting moving to the consent agenda reviewing the items listed in the consent agenda are there questions about any of these items listed or your request to
004remove an item from the consent agenda hearing none moving to board reports there are no board reports so I will turn the agenda over to superintendent Johnson Thank You president O'Connor there is one superintendent report to be presented this month item 6.01 is an update on the district's Kovan 19 response planning specifically as it relates to our reopening of schools for next year that presentation will be made on Thursday by Andrew strop our chief of strategy and planning Sarah Robinson chin our director of strategy there are two items and unfinished business both of these items are presented to the board last month and have now been held for the requisite 30 days the administration will request the board's approval of them on Thursday the first item item 7.01 is the student mental and behavioral Services
005records policy this policy was created to ensure alignment with Senate enrolled act 246 which was passed by the Indiana General Assembly this year and signed into law by Governor Eric kokum it made some changes to the legislation that governor's how we maintain and secure student mental health records courtney flukish last month shared with the board an update on how we maintain those records I will note we are currently already meeting the requirements that are set forth in the policy so we just need to codify those requirements in board policy any questions about that particular policy great we will ask for the board's action on that on Thursday item 7.02 is the remote learning policy which we also talked about last month as we are preparing for future school years specifically 2021 we know that there
006will be instances in which we will be in a remote learning environment and so this policy is to prepare for that shift one difference I will point out for this month is we have added language to this policy under the device use section that codifies the fees for lost or damaged technology which includes hot spots or my thighs tablets laptops that the fees for those will be assessed to families per the student technology acceptable use agreement so that is different than what we presented last month that addition was made and we will also ask the board to take action on this policy on Thursday so happy to address any questions if you have them I'm just curious to know are there protections embedded in our security on our laptops that are not are embedded in
007this in the actual charity the laptop in terms of what students can access in those kinds of filters yes and then our IT team as we are ordering more devices we're looking at what are those securities and gateways we need to make sure we're managing for students yep okay I'm gonna move us into new business we have three items in new business item 8.0 one is our textbook rental schedule for the 2021 school year as a reminder in Indiana all school districts are required to provide students with textbooks or curricular materials for students we as a school district are permitted to utilize a rental system to defray the cost of providing those textbooks to our students each year we adopt a rental schedule based on the textbooks and materials that will be used across our
008schools um if you looked at that schedule you may have noticed that the fees were a bit higher this year that is reflective of the fact that we've adopted new ela materials so there's an increased cost for that that you would have noticed in that schedule for this year happy to take any questions and also Weston Young is available WestEd in any context you would add any questions from the board I was I noticed we just saw K through eight correct did I miss another document what about high school Weston did you hear the question yes okay the list is k-8 the reason why we list only k-8 is because at the high school level we bill it at the course level so a student that is a freshman may take a different course load
009than another freshman versus the senior versus a sophomore we have we build those out individually to the families but we don't have a standard rate for them across the grade band Thank You Weston thank you two questions one is about the document the other one is related to the thirty dollar technology but the first question is I see Harshman Longfellow as well as Northwest middle school there are no expenses at least incurred or at least projected for the first six years and I noticed that in some cases year 7 and year 8 there are expenses I know that we had he says I understood it we were the the arc or the time horizon was typically six years and so just trying to understand sort of why they are blanked out rows and then seven
010or seven and eight as well where expense picks up but to clarify the columns are the grade level so 7 is not the year it's the grade level so Harshman being a 7 8 thanks for clarifying that I was I was thinking those were years going forward okay thanks for clarifying that I appreciate it then the second question is about the $30 technology fee can you kind of unpack a little bit about what that means I know we talked about and the device use policy the replacement for you but what does that $30 do or mean were you yes so with the adoption of one-to-one technology there is an opportunity within I do e curricular material guidelines allows us to charge a technology fee so this feed associates the repair maintenance the logistics the support
011roles that it takes to conduct though and support the one-to-one technology initiative if we wanted to we would have the ability to take 25% of the cost of the device and charge that out this $30 is about a frat it's a fraction of that amount so we probably could use on Apple purchase of $400 we could actually be billing for $100 for a technology fee in this case we've talked to a couple other neighboring districts who are very similarly in the demographics and also have one-to-one and this is in line with the dollar amount that they have in their technology their textbook rental rate thank you is is the technology for yet this is maybe a history question is this new force new because one to one is new okay if you're not one to
012one as a curricular this is why we have the learning policy in place that's the ad in the remote policy so we have to set board policy for fees and collection of fees so we've done that in the policy and then we've added it to the rates so is it is new because one the one technology initiative is new for IPS okay itself I didn't know if in the past if there was a there it does of their in your labs and etc if there was additional fees for that so that's good to know thank you we couldn't tie it to a specific student because we were not one-to-one thank you any other questions I have had a request from our commissioners on the phone that if we can speak clearly into the mic so
013they can hear okay we'll move to item 8.0 - and I made a mistake we have four items in new business so item 8.0 - is a non-standard course waiver request for Kinsey Academy at George Washington High School this waiver will allow the district to create a full-scale Kenzie Academy program of studying and by having this waiver in place we that will allow George Washington High School to open the Kinsey Academy user experience design pathway or program to more students across George Washington not just within the IT Academy the user experience design program is a two-year program that combines art technology and design within project-based learning and real-life situations students who completely who successfully complete this program will earn a joint certificate in UX design through Butler University Kinsey Academy as well as 18 dual
014credits through Western Governors University students are then also eligible to continue their post-secondary education through Kenzie Academy and earn the software engineering certification as well as an additional 18 credits toward bachelor degree programs at Western Governors University so very excited about what the passage of this waiver will mean in terms of those opportunities for our students and happy to take any questions Jennifer O'Shea our post-secondary readiness officer is also here and she can answer any questions as well any questions from members any questions from commissioners on the phone mr. Hawkins yeah Thank You president O'Connor I mean this is a great partnership was exciting to kind of read through that and I guess my question is is this is exclusive to George Washington High School at this point right now yes okay so I noticed
015that I was reading through the memo that there is a IPS faculty or staff member or instructor assigned along with the Kenzie Academy individual how can you talk a little bit about how sort of the how was that person funded or how is the program supported because this is exciting and be great to ensure that this students who are grade 10 can matriculate all the way through and have the supports there so absolutely Jennifer can you come up and address that question yeah so the Kenzie Academy Partnership is currently funded through the Family Foundation with direct support to Kenzie Academy as well as through Bloomberg philanthropies which is a grant that we received currently there are two instructors there's one that's provided by Kenzie Academy she has been fabulous and she works alongside an instructor
016over at George Washington so they sort of co-teach although the instructor at George Washington is started back out a little bit because the instructor from Kenzie Academy has been so wildly successful mr. Arnold I'm just very supportive because I think this fits right in with our strategy of students being able to be certified and to move out into the employment world salaries that will sustain themselves and their families so very supportive thank you thanks to Jennifer and her team they've worked incredibly hard to continue to build out very competitive relevant opportunities for our students so we will ask for your approval of that course waiver on Thursday item 8.03 is the racial equity mindset commitment and action policy I am very proud to bring this policy to the board this evening approval of a racial
017equity board policy was one of the milestones that was a part of our 2019 2020 annual plan under our racial equity mindset priority given the current climate in our country I think it is timely that we are bringing this policy to you all this evening we are going to ask the board to waive the 30 day hold on this policy and we'll ask for your action on Thursday and I'd love to have Andrew strobe our chief of strategy and planning Jean Theriot Harris special assistant to the governance team and dr. Patricia Payne 58-year IPS veteran and director of our racial equity team to present some additional context in information so a good evening board of school commissioners I think this is fine so the three of us will be kind of co-presenting here and so
018to get us rolling as superintendent Johnson mentioned the desired outcome is is for you all to review discuss and adopt the proposed proposed board policy 1619 which is racial equity mindset commitment in action and so through this conversation we will walk through where we've been where we are now we'll get some summary bullet points from the actual board policy and then talk a little bit about actions and where we're going in the future so I will turn it over to dr. Payne thank you very much good evening how are you this evening and superintendent thank you again for allowing me to come before you with our signature slide the fish the lake and the groundwater the fish can you understand me all right you're welcome to take it off while you're talking that would be
019fine and helpful for the fish of course is the metaphor for our black and Latin --ax students floating dead and unresponsive in the lake fueled by all of the negative stereotypes negative assumptions which produce low expectations such as they're lazy don't want to learn illegal aliens and so forth the lake that's the metaphor for the contamination killing the fish such as redlining war on drugs segregation all fuelled by racism and then there's the groundwater that holds the racism firmly in place the systemic and the structural racism that we've been hearing a lot about lately the racially constructed society that we live in it is racially constructed so this can't be explained by socio-economic differences are by individual culture and behavior it's called bias it is caused by systems that hold the racism firmly in place
020where have we been in 1979 we came before the board and they passed a resolution and I have just a little bit of that wording from 1979 I want to share with you and of course remember at that time the student population was black and white so it says whereas the need exists to increase awareness and stimulate thought for the teaching and learning of black history as an integral part of the total curriculum of the Indianapolis Public Schools and whereas the attention of educators students parents and the community must be focused on the importance of putting forth a continuous effort to create a learning environment that accurately portrays the rich history of black America and its impact on shaping and maintaining America's progress and growth be it resolved the board of school commissioners endorses the
021practice of teaching black history in the Indianapolis Public Schools and further the board urges that a black history curriculum be developed and implemented to the extent that it becomes an identifiable part of the Indianapolis Public Schools curriculum in grades kindergarten through twelfth see at that time we didn't really know that it takes more than a curriculum for our students to learn so in 1987 the office of multicultural education staffed by anne-marie Byers and Pat Payne opened and in 1998 the Crispus Attucks museum designed by Gilbert Taylor opened its doors in 2015 the multicultural office evolved into the racial equity office and that's where we are now so our vision is this an IPS community where student outcomes cannot be predicted by race or ethnicity there's no way you should know who's gonna be at the
022bottom before the test is even given something's very very wrong there our mission is to lead a collaboration of community members who will partner with IPS to improve outcomes for students by eliminating racial disproportionality and disparity so in partners ship with the racial equity Institute we began with 12 schools whose principals volunteered for the two-day intensive training that analyzed the structure of racism we now have 29 schools trained each with their own school equity teams but our goal that we intend to reach is that all of our schools will become equity schools that go through the training to date over 3,000 staff members and some community members have been trained including all of our board members so in ending I just like to say that the remarkable leadership of our superintendent Alicia Johnson and chief
023strategists Andrew stroke must be recognized with great gratitude we also want to thank you board members for all you have done and hopefully will do to make racial equity in our district a movement and not just a moment thank you thank you dr. Payne and obviously dr. Payne under your leadership and anne-marie Byers and many others this organization has been at this work for quite a while and so I wanted to focus a little bit on this past school year when superintendent Johnson took the helm we outlined a 1920 annual plan that had a list of strategic priorities and one of those was a racial equity mindset so you see that at the top of the slide that had a related initiative and then there was a list of in this list is not exhaustive
024but a list of actions that our organization has has been taking this past school year and and dr. Payne feel you know definitely you know please you know I had any you know nuance here you know so I'll just highlight a few of these but one of the first things we did this past school year was plan and execute the racial equity training through the racial equity Institute with all of our new teachers so we had over two new teachers to IPS go through racial equity training as part of their onboarding and so that was a tremendous step and we designed and implemented the town halls that you all led and took part of and you know spent 45 minutes to an hour watching the very impactful video from the Crispus Attucks documentary and having
025very direct conversations about race in this city and then what I've underlined there the the publisher adopt district-wide vision and board policy for racial equity so that you know this is something that we've been at really for about a year and I've had a couple conversations with you all and Sean wild lion many conversations with community members and principals and teachers and and many others to get to the point we are at today so we have been at this for a little while and some additional notes in terms of I think these are really big items when we talk about kind of aligning our systems behind this policy we have been able to execute monthly racial equity conversations with our principals led by dr. Payne and that is based on a case study analysis method
026and you know for educators you know that the the monthly principal meetings that is very that is prime real estate in terms of getting in front of them and you know they are very very busy professionals and so they they have welcomed that with open arms and and the expectation is that they take those conversations into their buildings with their staffs we've had targeted training for discipline staffs our Dean's culture climate specialists have also been going through racial equity training that has been new this year and then some performance management alignment we presented to the board last fall around a restructuring of our central service and school leadership evaluations and so the very first indicator that all of our school leadership teams as well as us at central office are evaluated against is lead from
027an equity imperative and embrace the diversity the IPS community and their a number of indicators within that and then we've also restructured our school goals and so this was the first year that our schools had specific equity metrics around ela growth math crow of special education disproportionality and suspensions all that data was disaggregated and of course we didn't get a chance to finish the school year as it related to some of those items but we had that in place and we'll look on look to build that as we head into next school year so now I'll turn it over to Shawn to talk specifically about the the policy thanks Andrew good evening board so the purpose of this racial equity policy is that it codifies exactly where IPS stands and that we have the desire
028that we want to create an IPS community in which student outcomes cannot be predicted by race and ethnicity the policy also formally acknowledges the history of racism and legalized segregation in the city of Indianapolis as well as the board's history of actively participating in maintaining systems of inequity towards communities of color as well as students of color and a commitment to identifying and addressing all policies and practices that perpetuate institutionalized racism as well as the opportunity gap within the district so the policy is divided into six specific sections I wanted to highlight racial equity and definitions we found that it was important to not only give racial equity its own section as well as provide a robust list of definitions because anyone who reads this document will be grounded and know exactly what we're speaking
029of when we talk about racial equity and that all the terminologies included in this policy is online so the racial equity training that everyone is going through in the district and then also with the commitments and actions this policy is simply not just words on paper we're gonna take immediate action to actually address this we don't want this to be seen as a trend this is something that we're extremely serious about and also this is not a brand new conversation for the board we started this work around this time last year and revisit it this past January at the winter retreat the racial equity strategy working group has seen this policy and played a huge role in developing it and we engaged several stakeholder groups we over the last two weeks we had principal students
030teachers innovation Network school leaders and board members as well as the superintendent parent and Community Advisory Council take a look at this policy and give their feedback and the policy that is presented today is a combination of all that feedback great Thank You Sean and definitely before we move on would acknowledge Sean's leadership in really as the principal author of the policy and we have been at this for for about a year but when it came time to really get this organized and push it over the finish line Sean was a major part of that Shushan thank you so as we as we think about where we're going you're getting a sneak peek here into our strategic planning on 2025 size you very well know right when kovat hit we were right in the middle
031of strategic planning for the next five years and so we have been organizing over the past number of months but in particular the past couple of months some specific action items as it relates to where we think we want to go for next school year and beyond and so we will have a priority around racial equity as we head into the next five years and so I've identified that there so strengthen and expand our racial equity work to eliminate opportunity gaps align policies and talent decisions to IPS equity agenda and build the capacity for team members to persistently interrupt an address institutional bias and then we've got a list of milestones or actions that we are committing to that are aligned to the policy that we've already started working on some of those and and
032others we will get working on here in the very near future so just to name a few of those we've been launching affinity group so an example of that is a confronting white privilige group which myself and another a number of other individuals across the organization are meeting regularly to have conversations recognized Juneteenth as a district holiday established a task force to review names of all schools facilities and venues to ensure that the individuals so honored reflect respect for the dignity and quality of the stay that we serve you know big one here has established a partnership with promised 54 which is an organization that supports many school districts and organizations across the country with diversity equity and inclusion work and so they will be coming in very soon to do a diversity equity inclusion
033audit and then a review of our internal processes so as we is you know talk about a policy and we espouse certain values we also need to have some baseline information to see if how we actually operate not just in schools but also centrally if that actually aligns to you know what we're saying we believe in and so that our plan is to get that started right on the heels of this of this policy so we're excited for that work and then publish and integrate all into all progress monitoring systems a racial equity scorecard that is aligned to the adopted policy as I mentioned we did some work last year with ensuring that we were disaggregating data and really looking at student outcomes and things like I have not only academic outcomes but discipline and
034others a disaggregated and looking at those across our system and as we outline a new strategic plan we're going to make sure that we are doing that work even more intentionally and with a commitment to bring that information to the public and to the board for review which is part of the policy and then expand our racial equity trainings to ensure that all school and central office staff members attend racial equity training by the end of school year 21 22 so as dr. pan mentioned we've started that work over the past five years we've had pilot racial equity schools 29 schools have been have signed up essentially to go through that we've trained over 3,000 staff members the reality is that you know we're using that work as a foundation for this policy we need
035to get everybody trained and actually make that commitment and so we will scale that work up we've already started those conversations and and hopefully we will start doing that next month where we're going to be doing those trainings virtually and then a few additional ones determine system structures that need to be in place to support schools or three sure equity initiatives in their buildings both for staff and students so dr. Payne and I have shared before with the board kind of how we then structured around school equity team so those 29 pilot schools have specific structures in place where they're pushing conversations within their buildings but as we expand this to all schools we'll want to make sure that we are supporting all schools and not only what is expected from a school equity team
036perspective but then how to all hold each other accountable for that and then design and launch programming to support school improvement with a particular focus on prioritizing people time and money to support the improvement of IPs is highest need school so there are a number of actions underneath that that's a pretty large milestone as it relates to supporting our schools that had the most need and so that's that's one we are looking to be very intentional with as well so that that is all we had for you and we're happy to take any questions I would suggest we start with any commissioners on the phone if they have any questions for Andrew or dr. pan or Shawn this evening no I heard Commissioner Gordon and I heard Commissioner Moore say something was that also know
037that is it no this is Commission where I don't have a question I would like to make it secondly I want to say that I want to convene a superintendent for stepping up with this policy early on before any of these things happened that opened up the eyes of our country and our nation she was talking about providing equity throughout our schools throughout our school district and they took a lot of courage and I respect the things that she and dr. Kane and excuse me dr. Payne and others have done and I want to salute her for all the things that she continued to do five years thank you president are yes mister okay I would like to chime in as well I just didn't have any questions but I did want to make a
038statement that I too appreciate the leadership of our superintendent and I appreciate the leadership and the dedication of dr. Payne and now in the G hasn't and has always had a great staff working with her through it all she has stuck with racial equity and now it's really becoming something that not only here in Indianapolis but the country is looking at so kudos to IPS in their leadership and in working with dr. Payne thank you any other commissioners have questions comments Commissioner Hawkins Thank You president O'Connor dr. Payne you said I've heard you say this before a movement that this is a this is a moment and not a movement yeah that this is about a movement right not just this moment even though this moment is significant meaningful so I don't want to I
039don't want to lose the moment and this week and what it means for our community but I just I just love everything about this policy I mean the mindset commitment in action right that to me is the the moment in the movement in action you know so I just want to thank you and thank Andrew and Sean and superintendent Johnson for efforts and your teams as far as takes a whole lot of work we're seeing a bit of a tip of the iceberg but it takes a whole lot of energy and movement to make this happen and so and then you snuck up the 16:19 on the on the number love it yeah that's incredible you know I mean that amazing so you know I just want to just lift that up and thank everyone
040for your efforts and I'm especially you know I think on the slide 11 where we you know the second bullet or talks about under milestones I love the milestone piece because again it's this moment is critical but it's about the movement in the action going forward and what that means and so you know we talked about people time money that's that is that's it that's what we do and how we operate and so I just wanted to appreciate that being flagged and again I just can't stress how excited I am about this moment in the movement that we will and the journey I'm sorry that we will take together thank you mr. Arnold I just want to add my appreciation and thanks for all the work that's gone into it and I'm so glad that
041the presentation is framed in the history and where we are now and where we are moving toward because you know many of us know that the IPS district was entrenched and sent systemic racism for many many years and our children have been harmed and we've made a lot of progress but I'm so optimistic with moving forward with this that we're going to get to a place that we really need to be for our students but I think it is important as we're looking at all the things that are going on in our country today looking at the history of how people have been treated and discriminated against it's so important for people like me that never had those challenges in my life to be able to understand and appreciate a need to learn more so
042that I can do a better job of addressing my own personal biases so thank you very much mr. Collins Aston least know I want to thank I'm glad we're doing this and I thank you all for for dedicating your time and your critical thinking creating a document that makes sense is timely and I'm a hundred percent behind it I would I would just add a couple of things going through the presentation that dr. Payne who has meant so much and has taught so many of us so much started the racial equity Institute by name in 2015 five years ago and that just a little over a year ago our superintendent sat where dr. Payne is right now and showed the very same picture you used and set a challenge for us as commissioners as board
043members and a challenge for her administration by saying there is no reason why as you say dr. Payne that the we should be able to look at a student population and be able to pick before we ask any questions before we present any information we should not be able to tell you who will perform the best who will perform at the lowest point and that is a problem with the system that is not the problem with our children and so to be at this point with the leadership of Andrew and Sean and dr. Payne and particularly superintendent Johnson I think is a proud moment for us and I'm just proud that we're taking this leadership step today thank you all thank you thank you all so much thank you to the team for the just
044incredible work that's happened over the past year and certainly in the last several weeks to really get this policy to a place where we could present it to the board for your approval and we look forward to the passage of it on on Thursday evening get another milestone in our in our journey and in our movement and thank you to the team for that thank you dr. Payne so much for the way you've led the last item in new business item 8.04 we're gonna make a real hard pivot we have a number of innovation agreement amendments that we wanted to bring to the board for approval as we go into the next school year and so I will turn it over to Jamie beam Diwali I report our chief portfolio officer to walk you through
045those amendments thank you so much superintendent Johnson good evening commissioners you hear me okay I might ask you to get a little closer to that mic for our commissioners on the phone every time so coming to you this evening with five total amendments that are in three categories we just need to do I'm a little bit of cleanup to some innovation agreements before the start of the next school year so the first will be a category around pre Oh opening funds for our new innovation restarts we have a quick update to the manual high school agreement and then an also an update to Kipp legacy high school jazzy remember at the March 19th board meeting we did bring three agreements to restart schools failing Leadership Academy at Louis be Russell school 48 the past school
046at Stephen Foster school 67 and then in Madonna in elementary and middle school that will be with our partners adelante we talked about the pre-opening funds these are funds that are meant to support schools during the startup phase before state funding starts so IPS gets a large sum of funds from the state Department of Education around the 15th of every month and then we distribute those funds to our innovation network schools who use those to you know pay their payroll or pay for supplies and then we also use those ourselves to to pay our own employees in the case of an innovation school and restart coming into next year they won't have received those funds until the 15th of July and so we oftentimes have provided a little funding up front in order for them
047to help do things like meet that first payroll or perhaps you know purchase supplies for their students before they arrive it's been a part of innovation agreements in some form or fashion since 2015 and since last couple of years and maybe starting in 2016 we wrote in language where that amount will be repaid to the district in full by the end of the first year of operation and usually as I mentioned they use it to do things like pay their first payroll or supplies for the beginning of the school year so the headline here for these three agreements is we just need to add a quick amendment to add language that indicates IPS intent to pass through pre-opening funds that will be recouped by the end of the first year of operation for those three
048schools frankly it was just omitted during the drafting phase in March it was an accident and so the language that we're adding in mirrors is what we've seen in other recent innovation agreements related to the manual agreement just a little you know jog of the memory here way back in January of 2020 we entered into two separate innovation agreements with Crystal House academies one was for manual high school which would remain in the IPS le a and that's a teach out is what we called it so they'll be doing grades 10 11 and 12 they're with us next year and the other was for a charter partner that would be in our facility that was Crystal House South both of those partnerships are slated to begin in the 2020 2021 school year so starting next
049month as we got into the implementation phase for the manual agreement we just recognized some places where we were either you know duplicating language around who paid for special ed service versus who provided the service it wasn't clear enough to operationalize and so we just went back with that crystal house team and clarified a few things so IPS will remain the le.a that doesn't change and then we just go on to articulate some certain supports that IPS will provide to the Crystal house team particularly during the first quarter to make sure that all of their special ed programming is you know up and running since we're the LA and ultimately we own responsibility for that and also it locks in their right to refer students to our special education intensive intervention programs so that's a
050program that may be a low incident high need students so if a student comes into manual or is already there they now have the ability to go through the process so that that child could be placed for example in a special program at Arsenal Tech where we may house one we also wrote in where IPS can place at the life skills class that's at manual so manual has a rather robust life skills class I believe it's between 15 and 20 students who are there under CS USA's management IPS couldn't place there so if there's a high school student on the Southside who is in need of those services we didn't have access and now we do and then another thing we wrote in is a $200 per pupil hold back that IPS will retain to
051offset our cost of the additional placements in one of those intensive intervention programs of ours that a manual student now has access to just offset our cost so those were the easy ones the Kipp legacy one is a little bit more difficult to explain so we'll walk through it and then just make sure we have time for questions so you all recall that we entered into partnership with Kipp legacy high for the 2019 school year we've just finished our first year with them they were a new school a new charter partner we wrote into that agreement that Kipp legacy high school would receive a per student funding amount that is what they would get if they weren't a part of the IPS family so it would be based on what the state recognizes the complexity
052and the need of those particular students IDE only calculates that once a year in October so at the start of this agreement with Cape Legacy high in the fall of 2019 we agreed to pay them at the rate that we were paying hip middle school Cape College Prep middle school which is also at a higher complexity rate because 90% of the eighth graders from Kip middle matriculated to Kipp legacy is essentially the same student so we assumed that those students then would have the same level of Mead as a ninth grader as they did as eighth grader as we got into just digging in the data over the course of the winter Weston and his team noticed and the Cape Legacy team also recognized that somewhere along the way the number that the state reflects
053for the level of need for the Kipp legacy students is far below what we would know to be the reality given that those students are 90 percent of the kids who came from Kipp college-prep middle as eighth graders if we were to adhere to the innovation contract as it's written which says they get the amount of dollars that they would get based on that number that the state holds they would actually receive far far below what they deserve and what they need to meet their student needs so that was kind of where we are as soon as we could rectify that number by making sure the state has data that we believe to be accurate would be for the 2021 2022 school year because they only actually update it on a two-year cycle so in
054order to to try to fund Kipp closer to the amount that they actually need to meet the needs of their students based on the complexity and the needs that they've demonstrated and to do so in a way that's sustainable for ips and we feel it's equitable we're proposing an agreement to that amendment that really splits it into two phases in terms of how we fund it so first we would say that for the first two years of the agreement so looking back to last fiscal year as well as this one we're about to enter we would give Kipp the IPS average per pupil of state funding for the Cape Legacy high school students that is a little bit lower than what they would get on their own but it is exactly what we get for
055those students so it means that we are not losing any money by entering into this arrangement but rather providing them more than what they would get if we gave them what the state has on record for their level of need then for the last three years of the agreements a five year agreement I'm just like they all are now we wrote that Kipp legacy high school would get what they would get on their own so that's the language that we had put into the agreement in the first place we are comfortable when the kin team is comfortable proposing we do that for the the last three years of the agreement because we feel relatively confident and optimistic that we can rectify the data with the state such that they will then begin to receive the
056per pupil funding amount that matches the complexity in the need of their students happy to answer any questions that you may have oh by the third year this 5-year contract so by the third year it will be corrected through the DL II for the right percentage of students in need yes ma'am that's why that thank you in just to reiterate that it's essentially this fix is revenue neutral to IPS correct mr. Collins do you have a question yes just for clarification Jamie so the state understands that there was a they made a mistake and they're going to correct that or or just things will shake out because of the complexity will be seen as obvious in the next two years the state is well aware that we believe in the Kip team believes that there
057was some mismatch between how they pulled the data and what the data source said versus the reality of the students that are there they've committed to continuing to look into it with us and with the Kip team you're leading up to October of next year and by that time we will have it all lined out and fixed so that explains why you feel confident and optimistic that we've had several hours of problem solving phone calls yes thank you doing me has a future as a diplomat I think is what we've learned I might ask for purposes for any by the way I'm sorry any questions from any of the commissioners on the phone okay of course I just have this is Commissioner more great questions that I understand that IPS it would be a neutral
058transaction is that correct that I feared for not doing the additional fund that we had not intended to apply towards others come yes that is correct okay thank you I have a question I think for probably for mr. Mulholland as we consider these on Thursday night well we break them into three groups or individual we have to take votes on I see six I mean if there's unanimous support for all the agreements we could take it as a single vote so there's no reason we couldn't do it as a single vote but it'll be for consideration the board between now and Thursday we may want to consider that and you further questions this is Commissioner Gordon understand what can be with them mr. Mohan said I asked a question commissioner Gaurav whether we that there
059are there six technical amendments here if it is the will of the board we could take one motion for all six of those amendments we can take that in consideration for Thursday night I would like to see them broke up myself okay any other questions great thank you that concludes all I am to new business moving to closing comments with any Commissioner like to offer closing comments this evening y'all look stylish in your masks hearing none I'm loose you guys I'm sorry I couldn't come I had emergency that occur in my home but look like you guys are handling business and I'm always proud of beating everybody Thank You Commissioner Moore and I will remind anybody watching this evening that commissioners Moore and gore and I don't know if coaster Slyke is or is not
060on the phone you know whoever is participating electronically next week will also still be operating under the executive order of the governor through July 1st and we'll have full voting rights electronically for that and with that I'll turn it over to the superintendent for any closing comments I have no comments this evening very good with that we stand adjourned having completed our review the agenda our next meeting will be our action session on Thursday in this room beginning at 6 p.m. thank you guys Thank You Barry you [Music] you