Chino Valley Unified School District #51 - Board Meeting - March 9th, 2022

001welcome everyone welcome heritage middle school clique welcome to the site of the room with that if you would let's stand and have the pledge i pledge allegiance and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you item number four is adoption of the agenda if we could have a motion to adopt tonight's agenda so all right that's their second okay we have two all in favor all right thank you next is call of the public and i do not have of any forms for anybody but is there anybody that is here that did not fill out a form all right next we're going to hold a public hearing regarding the instructional time that model this is an action item in our discussion item but

002it's a public hearing so i do need a motion to go into tonight's public hearing thank you all in favor aye thank you mr schult so um we had a snow day that um we have to right now we have to make that up and so i was planning to come to the board today and after consulting with the department of education to ask us just to cancel that bit go to 143 a calendar we would still be well within the number of instructional hours that are required so um it's something that we've always done this in the past or if we have a snow day we just come to the board request that well we've consulted with the department of ed and they have changed their own um feeling on how this works for

003four day four day um two weeks um and really it's in state law there's you know it's the difference between like an and or type of situation where and what they're saying is you can cancel a day of school if you are on a five day week but it's not allowed if you're on a 40 week even though we are we do the same number of instructional hours as a five day week because the not because it wasn't meant that to do that it just wasn't written that way in statute so it's being very literal and if you know who the person is that's involved and i know um miss daniels and mr livingston know who that is that that doesn't surprise anybody so um we're gonna have to make up the day except this

004is a different way to get solve the same problem and so last year when because of cobit the state legislature came up with what's called instructional time model and this is a different way to um have have instruction that's not the traditional bottoms in seats type of deal and it's really meant so that if there's a need you can do hybrid instruction or home-based instruction through virtual instruction that kind of thing and so um in order to do this and i'll explain what what this is in just a second in order to do this we have to have two public appearance so we're having we'll have a public hearing today that's what we're doing now we'll have another public hearing in april and then on the april agenda there'll be the request to approve the

005instructional timeout so this is no reaction no action there's nothing else on the agenda that this is addressing this this is an opportunity for the public and the board to answer or ask questions and get answers out happening so um there's some documents in here but the the uh the key points to an instructional time model other than the number of hours that are required it says instructional hours may be delivered in any day week and course length increments adopted by the itm instructional hours may be delivered through any combination of direct instruction project-based learning independent learning and mastery-based learning an extra instructional hours may be defined to include any in-person instruction and remote construction schools may reallocate minimal instructional time or hours required per course on a per student basis to allow students to

006spend more or less time as needed on an individual course instructional times and schedules may be staggered for students in courses or other instructional time options may be offered on the weekends or on the evenings to allow students to not attend or complete school days or instructional time at the same time and attendance policies must be aligned to reflect the instructional time and hour policies prescribed in the adopted itm so what we're proposing in order for to meet the needs that we're talking about is this note is to make up the snow day is to use the instructional time model for april 18th which is a currently a day a non-instructional date for that's already in the calendar it's meant as a um snow day makeup day april 18 it's a monday it's the monday

007after easter and it's the day that we always tend to have awesome so what we're proposing is to make a project or assignment based instruction where the kids would get an assignment the week prior and they would have to complete it and turn it in on tuesday and so they worked on it over the weekend or they could work on the week prior or whatever and make up that time their attendance on that monday is determined by whether they completed the assignment or not and so that's how we would make up the snow day instead of coming in person and um that's what we're proposing and using this this instructional time model to do that um one thing that i told um we discussed this in the district leadership team meeting yesterday is that we

008want to not right now but over the summer when we have time and when it's not snowing um we want to come up with a plan on how to maybe do this for snow days in the future where if we do have a snow day we don't cancel school it's just using the instructional time model to do a um you know online school for that snow day and then we don't have to make it up but we would come up with a procedure on how to do that and train staff and change parents ahead of time and things like that so then we wouldn't have we wouldn't have to worry about this in the future by using a structural time model to keep the instructional date in place we're just delivering instruction in a different

009manner now we know that there's going to be kids that don't have computers that don't have the internet things like that but unfortunately we have some resources that you know because of covet and because everything that's happening we've gotten a significant amount of resources we have computer chromebooks that we can give to families that very few families have requested even though the requests have gone out and we have some hot spots that we can give to families so that they can use the chromebooks and along with the hot spot if they have service at their home so that hopefully granted not everyone we have people that live way off the grid that don't have cell phone service and it's just not going to work for them but for a majority of our students we should

010be able to provide some kind of internet access to them either with their own devices or school district provided devices they just take home and leave home they don't even have to bring them back my guidance is not to this is more you know and and i i heard a hump over there that's more yeah it's more of a um i'd say it affects attendance and it's more of a pass fail type of situation for attendance um the other thing that i that i i made clear is it would not impact perfect attendance so though perfect attendance is based on in-person instruction and that would not affect you know somebody a student that was really what was that was important to them and we'd have those and that's a good thing um that this would

011if they didn't participate or take advantage of this opportunity to get that um attendance in that day that would not impact their perfect attendance if that's each individual teacher have to keep track of the response for all the people in their classes um yes because well yeah you know they have to take attendance and so they would be responsible for attendance now what's going to have to happen and this is kind of the back end administer administrative stuff is this the teacher cannot take attendance for monday on tuesday so they can't report the attendance on tuesday for what happened monday so there's going to have to be a basically a list of those that are absent that didn't complete that assignment given to the attendance clerk at each school they're going to work with kathleen

012little who's our student data coordinator and they'll work out the attendance site on that on that part but that each teacher and you know for middle school teachers they're going to have seven of those because they have seven classes that they're gonna have to take attendance for um is there any reporting we need to do to the state or can that all be done in germany that's all done by our student data coordinator so that'll just be there's a form i think the form the the form is in here that the template that she will fill out she will submit she'll do the changes to our calendar because right now it's not a student a non-instructional day and non-student date that will change to a student date and then um but that's all handled by

013our student data according sort of all in-house oh yeah oh yeah and once and to be honest once you guys approve the instructional time model which again will not happen until april uh once it's approved it doesn't have to be approved by the ade it's your approval is all it takes it's us doing the back end work to make sure it's reporting uh reporting correctly any other questions okay this was just a discussion item only you want to ask the audience if they have any questions audience do you have any questions we have a whole slew of staff here so i don't know if there's any questions about that but um you're working anyway it's not a day off for staff but uh it's because it's in service day that day uh we have an

014eight hour in service so just please go ahead i'm sorry um how many days are allowed for teachers to submit the absences or present because sometimes students say well i did it but i don't have the work you take the word for it you know how many days i think that's going to be something that's going to be decided on an individual school basis so i i don't want to give an answer but i think that the thing is we don't want to drag it out necessarily so we want something to be timely but at the same time we know that we're not dealing with kids so i think that'll just be handled on an individual school basis because it really you know you guys have you know seven seven periods you guys could have

015a couple hundred kids that you're dealing with where an elementary school may have 20 to 30. so our elementary teacher so it kind of also depends on what kind of school we're talking about [Music] since this is a public hearing we do need to have a motion to close tonight's public hearing i'll make a motion to close tonight hard time available parking so it's not a problem is it okay if we move on then yes that would be awesome thank you superintendent's report mr schull you have my superintendent's report is attached um what's maybe the last coveted update that i do hoping the um the numbers for the week of february 27th came out today um well let me back up uh the state department of health services has stopped giving daily reports of state

016data they now do it just weekly so and the bench the dashboard that they used to use for schools completely changed also so they don't it's gone that dashboard is so i kind of took the data that they are reporting and put it into the dashboard format so um what that means is our you know over the past two weeks because i'm gonna from february 13th to february 27th that's kind of i think a good number we went from 170 cases per hundred thousand in yavapai county down to 47. we went from high transmission down two steps to moderate transmission okay for the percent positivity uh two weeks ago we were at 14.2 which is high transmission down to 4.9 which is low transmission okay using those two factors really we're still in the moderate

017range because we're in moderate for um for the cases but i think it's going down even further and it should be below that next week so very positive we actually you guys approved a contact tracer a couple months ago we actually are moving her to a different job uh come after spring break so um she she's you know still going to be in the district we found another position for her and so that it's the job's going to still be there just bake it hopefully we'll never need it again but um that that person is gonna get you know she was on a time sheet she was doing two three hours a week so this way she'll be full-time employed and it's really working out that's this for two awesome hey you're exactly right it's

018it's it's almost two years to the day [Music] well one the only thing that i gotta comment on is that yavapai county lost its title as having the lowest infraction infection rate for 100 000 in arizona santa cruz now took over from us we're only second best what's interesting santa cruz had one of the highest infection rates at one time yeah they were they were even though it's a small county it's pretty big had a rough time down there yeah and this is cases for a hundred thousand yeah so it depends on your confidence yeah so we're still in the best in arizona i think it says something about something about the amplified cabinet and the kit kind of give you an idea on the back of that first sheet there's kind of yup by

019county statistics from the county um health department yesterday we had in the entire county five cases um school-aged kids there is one school-aged case that was reported yesterday um for the entire county so that'll give you an idea of where covet is for the county so we're really excited about that 100 account um 100k has come and gone our 100th day adm now this is going to adjust over time as things as the data gets revised and so forth but right now we are we are at 2218. last year's adm was 2061. we are up 157 adms this year which is awesome awesome i just have to say territorial did a really awesome job i love seeing all the kids dressed up as old man including my own but there was some really cool things

020that happened there so good job brandy that's always such um [Music] so that's that's good news for the district and you know we keep seeing how many kids did we have enrolled yesterday at territorial or the day before four yeah still enrolling um there we have we have a there's a local charter school that um is we have a kind of an exodus from a local charter school not in chino valley but in the tri-city area and we had how many at the high school recently i'm expecting more yeah so and they so you know we're and hopefully we'll capture some of those kids next year when the when they actually close down so um it's we're still enrolling kids and that's okay also it's a it's a much it's an okay problem to have

021yeah uh aggregate expenditure hopefully this will be the last time i talk about this for nine months uh the state already or the state legislature waived the aeol for this current year doesn't require the governor's signature just required um the resolutions from both the house and the senate by two-thirds thank you but our concern now is where the legislature will work on a long-term fix which really requires a referendum from the legislature to the voters of arizona because it would require a change to the constitution the arizona constitution so haven't heard i've heard zero about anything related to that um but we'll see what happens otherwise i i i'm hoping this does not become an annual event that we have to worry about and on top you know i don't think we'll have to deal

022with 208 on an annual basis so maybe if it does happen again next year to be taken care of early january instead of waiting before the deadline uh the legislative update so there is a powerpoint that says role in the arizona schools coalition looks like this it's the legislative update this came from we are a member of the rural arizona schools coalition called rask and that rask has um some lobbyists uh so sb1412 is substitute certificates so we worked with the department the department of education on emergency certificates kind of loosing up the emergency substitute certificate requirements this would make it for all substitutes so in order to be a substitute a regular sub you have to have a bachelor's degree this would make it to be a regular sub you just need a fingerprint

023card so that um and then the nice thing is those that have applied for that emergency certificate emergency sub cert in the past two or three months would be grandfathered in and would automatically get their regular certificate without having to pay again so that's that one sp1412 sb 2439 has a requirement about board approval for library books 60 day review period for library books and some other things really wouldn't apply to us um for two reasons with exempts schools that are part of a library network like the high school as part of the yapi library network and then also would exempt schools that do not have a media specialist which is a certificated librarian basically we have paraprofessionals so it wouldn't really apply to us but um it's really you know it makes things just

024more difficult to do the job that we're trying to do that's all uh six sp 1654 seizure management treatment plan this requires training if there's a student that has a seizure it was going to make all employees take the training now it's just employees that have contact with the students so um eased up a little bit there sb 1630 talks about school buses and if you remember i was driving our little grey bus around um we were hoping that this was going to kind of ease that up but then the department of um or adot added in this requirement that to do that i'd require a cdl so it doesn't really help us much so it's not good you're going to drive any district vehicle no if you have to if you're driving an 11

025to 15 passenger vehicle which is our great vans to and from school so field trips they would i would still be able to or anyone could drive it to do field trips but if you're picking kids up to go to and from school you would still need a cd help which is not the requirements of helpful too right uh hb 2808 this is called the school takeover bill if a school has a d or an f for three years in a row they must be either taken over by what's called an achievement district or an out of state charter school operator could take over the school and that relationship is either for 15 years or 25 years depending on what the entity is lots of problems with this i think the implementation is practically impossible

026wouldn't kick in until 2029 but what school it has to be an a school to take over another failing school what school is going to want to do that because they don't get any money to do it but they get some one-time money for 15 years to take over school and the charter operator gets one-time money to take over for 25 years um but you know think about us if that happened and i'm going to pick on i'll pick on heritage because they're here um and they'll never get a d or an f but let's say they got a d or an f for three years in a row and a charter operator came in to take over this heritage middle school there would no longer be a district operated middle school in the district

027so where would all those special needs kids go and get educated there were all those ell kids go and get educated um there's requirements that school districts are required to do that charter schools aren't and who would now be responsible for doing that so it's not it it's what they're talking about is not practical um uh the um person that uh put the bill forward is running for state school superintendent so it may may be more political than anything else but i'll just leave it at that right that's just crazy so you could mess up for three years but then you don't get your school back for 25. yes yeah and you know and this is you know nothing you know it's just the way it is most of these schools that have d's and

028f's are on the reservation um which makes it even that much less likely that there would be a entity that would want to take them over it's an arizona school so um you know cindy and i were talking about a district today that's been taken over uh they have a receiver they're in receivership that's up on the reservation uh districts you know district school so and it you know it happens some other bad bills this is the list that's the title of this page bad bills um sb1211 um i'm all about transparency i'm all about transparency but this would require teachers to post their lesson plans and all materials used in the classroom online within seven days worksheets no pages uh powerpoints websites anything that's used would have to go online within seven days after

029um second thing is um require let's see this would require schools to get permission from a permission form before conducting surveys that ask personal questions um one of the concerns i had is the arizona student youth survey thank you um we think that might be exempt that's the one that asks kids about their their smoking and drug use and things like that that's used by health the health department to kind of target kids and their needs we think that might be exempt because it is that survey isn't statute so it hopefully would be exempt but and then on the back this is something that came out i think two days ago the on track summer camp program provides 100 million dollars for um summer camps our summer school uh we are i'm gonna tell you

030right now we have no no intent of tapping into it it requires the summer camp or summer school to go eight weeks long we had trouble getting staff for four weeks and we burned them out last year so we don't we don't think that we can adequately staff this but if there is a community organization that wants to do this they are welcome to apply for the money and we would support them the best we could and and so it doesn't have to be a school district to access this money you know it could be a boys and girls club it could be a ymca um another community organization like that is more than willing or that's more than willing to do this take this on can can tap into that hundred million dollars um

031schools must be rated a b or c all of our just all of our schools match our meet that requirement so again if the community organization wants to tap into that he'd be more than willing to um support them any way we could questions on that that's not like set in stone yet right what's that these are all bills that are in process right now um there's still you know we've gone all the way to almost the end of june um i asked our our the lobbyist so um when do you think this could be done and she goes i just have no idea they haven't even started the budget negotiations well i'm sure there's negotiations going on but not in public the public part of the budget negotiations has not started yet so that's

032that could take a while [Music] uh out this week and i think i sent you guys a a link to it is the let me see if i'm skipping anything oh the june board meeting um i'm actually our the the arizona school administrators has their annual meeting that on the 13th i'm hoping to be able to move the school board meeting to the sixth uh mr livingston does that give you enough time to do the proposed budget by june sixth availability for you all is on that day [Music] okay um is it is there another day or are you okay missing the meeting or are you sure a staff of the quarter on march 1st we recognize the teachers and staff at the quarter at territorial we had louisa gamboa our teacher and leanne lopez

033our staff member at del rio it was requested to honor our a couple of our therapists there jane mcmanucle is our speech therapist and ann williams is our occupational therapist at hms we had ariadna mian our teacher and sherry riley our staff member and unfortunately ariana was not available hopefully she got her stuff so proud okay thank you and then at the high school was miles holder our teacher and star barns our staff member and at our district we had to i'll say i had the light to cheyenne because she's the one that keeps the list of our staff members and teachers of the the quarter so um i threw heidi under the bus and said heidi was going to get it was actually cheyenne the one that we actually honored as our district opera

034staff member of the quarter so yeah so thanks for taking one for the team anytime all right um as always i want to thank donna webb from jeds who has continued to support the staff of the court program providing treats um there's a misspelling there but it's treats and gift cards to each employee that is recognized so thanks to donna for what everything she does in supporting the school district now we can move on to the classroom spending report this is the report that comes out every year um it's i hated the format that i that i saw this time it was very difficult to read um compared to prior years so what i've done is kind of took it there's a chart that looks like this so that you can compare it's just on

035it's in there on the back of the of the one of the pages but this is a much easier way to compare year over year our classroom spending report so our classroom spending from 2020 to 2021 went from 64.9 percent to 64 while at the same time going up almost 1.1 million dollars our non-classroom spending went from 35.1 to 36 um and that went up 900 000 and i wanted i have an explanation for that that explains both of them really um if you look at our food service our food service went from 1.2 million to 1.8 million last year that's because we were feeding the you know the kids got free food we were doing our take-home meals we had buses out we had a couple days a week we were doing grab-and-go's you

036know our food service department our transportation department really worked their tails off to feed our kids and so that pumped a bunch of extra revenue into the district and what you got to remember is most of that revenue is passed through it's not discretionary we can't just use that money for anything the money comes in because we're buying meals from sodexo so what that does is pump up the whole um the whole amount and decreases the various things that aren't non-classroom spending but our you know our instruction went up seven hundred thousand dollars year over year our uh student support went up three hundred thousand dollars year over year um and our instructional support went up fifty thousand dollars so you know a lot of a lot more money going you know two million dollars

037going into i'm sorry 1.2 million dollars going into class and spending i don't think the percentages are reflective of what actually is taking place because of the food service uh and then our average teacher salary in 2019 was 44 just just under 45 000 last year just over 48 and this year in 2021 this last full school year it went up to fifty one thousand six twenty five so that we're proud of of working on getting that salary up as well questions on the classroom spending report there's an interesting article in the courier a while back about average chipper salaries in the prescott area all of them made the 20 increase that was on you know the teacher's goal and supposedly legislation to increase them so i believe the author of that article is in

038the room existing teachers got the 25 rate part of the problem is if you had somebody making coming from a high pay district coming here their salary actually went down because even with the the raise they were you know we couldn't match what they were paying down there so we had to go off to our salary schedule so um but everyone that was here that stayed here got a five percent raise but it's in arizona in the united states as far as teachers we're in the bottom couple probably like i've always heard 48 but not no at least we all made the 20 which is the good news yes any other questions on classroom spending report the the last thing oh principal search update uh we had i printed out the five applications that we

039have i was just printing out before this meeting um mrs daniels and i are going to kind of do a paper screen tomorrow make some phone calls um our date for the interviews right now are march 23rd the idea is that those that are invited to interview they'll meet with the committee and i'm going to ask cindy to talk about the communities a second uh she put the committee together we and then i'm going to basically do a uh dashboard do a tour of the of the community and that'll give me an opportunity to and some time with the candidate to kind of get in basically my interview with the candidate uh in the afternoon the candidates will take part in a staff meet and greet at del rio dinner with you so if we

040could is that except for five o'clock 4 45 on march 23rd which is a wednesday um all the candidates and potentially their spouses if they want their their their spouse their significant other um we'll be at the culinary arts room 4 45 on march 23rd colony arts room dinner with the candidates we will send an email and invitation out for that so that and then they go straight from there over to back to del rio for the community meet and greet at seven o'clock six o'clock that afternoon or evening and then the committee and myself will get together and are you know we'll make an offer to the candidate give them some time to think about it but the idea is to come to the april board meeting um with a candidate for your consideration

041all ready now the last item is end of the calendar these are some of the important dates there is a calendar in here there's a lot going on hence the small writing i apologize i need to put it on two pages but um this gives you an idea of kind of the stuff going on and again the important stuff happening include we have some choir band concerts on may 2nd and 3rd ffa banquet we have the senior awards night um i put it on here because i think it's one of the funnest things biggest things that we do is dodge ball versus the chino valley police department which involves some of these teachers here we do our district recognition which is honoring our uh retirees and our 5 10s 15s 20s and we have some

04225s this year and i don't think we have any 30s right no that was last year and then we have of course graduation make sure you get that on your calendar which is wednesday may 25th at seven o'clock at philly and middle school does not do graduation they are doing a um kind of an overnight trip instead of the recognition yeah okay apparently i'm volunteered for that i hope both of you are going to we are okay we will someone who's experienced camping with eighth graders uh don't sleep in the don't sleep in the cabin sleep outside the door so they have to crawl you here yes she's here leslie you're here come on up firstly her trash [Music] good evening everyone i'm leslie and today a couple updates on student council and our events

043so first probably the most important we have prom um april 16th we are doing at the sam hill warehouse downtown we will begin ticket sales march 28th singles are sixty dollars and a hundred dollars for couples that's the usual price we've done the past couple years um we're gonna do senior please sound starting march 21st and then basically at shea daniels and the rest of the junior prom committee created this video you can watch it do you want to describe where this is at well it's downtown like um by the square probably you guys probably know the hotel it's like four staples in like chipotle and all those places like right across the street right there i mean we got a good deal and i guess um people i mean we were kind of concerned

044finally caught up [Music] the stars [Music] me that's all the information i told you right now [Music] thank you to is purple lightning the dj no so this year we're skipping out on a dj we invested it into our venue because every year they see like all the kids that's what they complain about is not having a great dj it's like so they really like our homecoming like music style so we decided to save that money because i think it was like two grand that we spent on a dj last year and like no one liked it so we were like you know what let's save ourselves the trouble this year and so we're gonna do our own music people always seem to like it and then we kind of know what we what our

045students here like so i think it'll be a better place for us to do that we'll see how it goes this year if not maybe next year we'll spend the money we'll see how that goes okay so next is our senior trip we are going to disneyland may 11th we leave may 11th it's the same night as our senior awards so we leave that night like at 11 pm or something like that and then we'll just come back the next day that night lately and then so we are looking for about a group of 50 people to go and so far we only have about 15 people signed up um the tickets are about 160 dollars we'll be going to both parks and councils people all the students seem really excited this year though we've

046got more of a turnout than we expected and then [Music] last thing is just community service our student council is looking forward to students participating in our community service project to give back to the community so far we are doing the blend chive the blood drive march 9th and the large gym from nine to five um you can sign up online from vietnam vidalante.com or you can email alexander teammate at alexandra teammate chinavalleyschools.com to do your appointment and then in the past we have contributed to jdrf the juvenile diabetes research foundation to support everyone living with type 1 diabetes and to help find your cure and then we would like to continue to support them so we're just going to do like little fundraisers before we sold little bracelets like during lunch for like five

047dollars and all that property to go to the foundation so we're looking to do that again yeah for leslie good job thank you [Music] so item number 7c is our preliminary 22.23 district budget so later in the meeting you guys are all going to hopefully approve or you'll be asked to approve the staff increases for next year in order to do that it's really important to kind of know where we are financially before you before you do that so that's kind of what this this does so as i mentioned mr livingston's going to bring the actual proposed budget to you all in june at the june board meeting but right now this is what we think the budget will look like and uh changes that we participate so there's really four areas that i look

048at when i when i'm the one that's responsible for this um probably i may not maybe i shouldn't but i like it that's why i am i'm superintendent i get to choose that so we have um increased revenue um decrease increase and decrease costs and then let's see increase revenue decrease revenue increase costs and decrease costs so our increased revenue is limited by statute to two percent or the rate of inflation whichever is lower so right now inflation's running five to seven percent whatever number you decide on um so that means we get two percent increase to that's what we have that means we'll get about 291 000 that's from the state from the states correct well and that's yeah as part of the budget the the budget process correct um our increase in decreased

049costs we were i was thinking we were going to be hit with an eight percent increase on insurance um we were surprised to find that it's actually closer to five but the way we do insurance is going to be six um so uh i'm i'm pretty happy with a six percent increase to insurance when historically we've seen as high as 20. so especially with the inflation that we're looking at a six percent increase to insurance is not bad at all so that's going to be about 103 thousand dollars to mno and i put in this in here in the first time in recent memory and there's been some people that have been in the district a while uh asrs contributions are going down there's a state retirement contributions are decreasing this year after going up

050significantly over several years so that should save the district about 24 000 so additional increase expenses are salary increases that i'm talking about that'll be about 485 000 so the net change to mno is about a increased expense of about 273 000. based on where we're at now with the budget our anticipated carry forward um we really believe that that is something that we can manage as part of the budget uh going forward so that 273 with 273 we can absorb as part of the um budget overall budget these numbers are kind of summarized on the next page you have kind of things put together it also it talks a little bit about here how much a salary increase costs for example one percent to certified is about fifty eight thousand dollars uh one percent

051to admit about ten and so forth so all those numbers are on there and then what we have to remember is all of these increased costs and decrease for asrs also impact grants but that's something that the grant managers cindy and nicole and and brandy has quite a few grants and on the high school with cte um tend to create they manage that so questions on that thank you all right item 71 is our financial reports for activity for february 28th mr livingston great so for the month ended february 28th let's see members of the board administration staff ladies and gentlemen this is a report of the financial situation the district is in at the end of february i'll highlight four or five things overall i think the district is quite healthy our fund balance

052compared to last year at this time is significantly higher i did have some audit reports for you i will send you some emails it's completely done now and there's a federal audit clearinghouse that we send reports to and all those documents are done so i will email you some summary documents for the year end the 30th 2021. so back to february 28th of 2022 a couple things i'd like to just highlight and i put some summaries here is a percentage of our operating year gone at the end of february it was almost 67 the day is gone it's really handy if at this point of the year you haven't already spent 80 percent of your budget 67 which is a nice healthy six percent and those of you that looked at the classroom or the

053budget overall you see that six percent on our operating fund is a cushion now there's still bills to pay but that's after encumbrances so we have that nice uh almost seven percent cushion um if we were again 75 or 80 percent well at this point in the year capital like at 1.1 million 33.9 percent span and yes we have over 500 000 covered there to be spent some of those will not be spent at all we know they're encumbered just in case things happen and the cash funds we've looked at this before and we have just a little information and superintendent joe can add to this i'd like to just focus on two funds there first of all is our food service fund and all i can say is the selection of contractors worked out

054really well there's over 400 thousand dollars cash in there right now they're able to claim meals that they're still serving grab and go and other things so participation is extremely high and our reimbursements are extremely high so that's that's just a real hats off to them because that's not easy to do that most districts in the state subsidize food service they're in the red right now they have to take operating funds just to break even and need those funds in a good service so that's a trend that we like to have fund 691 on our cash balances or is our school facilities board fund and you see current expenses and print activity in there are is it 140 156 000 received and spent as of today we spent another 272 thousand so total activity in

055there right on 435 000 and that's basically emc our architects that have been really looking at our roofs and and we're to a point in fact we had four esteemed visitors here last week uh mr let's see if i can get this right dave cannon from the school facilities board are liaison tasha webster adams in addition to jack smith and andy tobin from the department of administration actually walked our roofs all four of them and now we're kind of at a crossroads i haven't talked a lot with the mcr architects because they haven't given us reports yet we've just invoiced and as their invoices come in but it seems like we're going two directions and they were here to get some more insights some more first-hand knowledge and the options seem to be option one

056open up all the classrooms and reinforce the classroom roof structures the structural steel with more structural steel close the roofs back up and then put the units on top and use the existing ducting as much as possible from our evap coolers that's one option the other option is kind of novel but it's used a lot different places and it's put like many splits they're called brf's out in the open on the ground level and then just like a mini split or a heat pump take it into the classroom from the ground level and that seems to be where we're at we haven't heard any more than that but that's that's kind of the two choices that i've heard them discuss yes well both most mr tobin and mr smith are from yamcha county uh jack

057smith was a former county supervisor i believe yeah so and then andy tobin uh lived in in paulden but um and with the vrs i want to mention they don't have to be on the ground because what i think that they're looking at is i'm not putting them on roofs but putting them on overhangs so for example and that's actually what they did outside the high school is there's an overhang on the north side of the gym at the um at the big gym are the big air conditioning units are on that so they're still up off the ground just not on the roof where you need you know engineering done to make sure that it was strong enough well and i have to admit john and john every time you talk about doing roof

058mounted new units it scares me because these roof structures are 20 30 40 years old and that's no matter how much you engineer and try to strengthen those things it's a danger personal opinion but i've just heard too many bad stories with the city of phoenix about those things not going well and having to come back in and redo stuff where systems failed where they didn't think they were going to fail so the second just from a personal standpoint to me that sounds like far and away the better solution with the outside units the outside units yeah right yeah yeah whether it's on the intermediate ledge or or ground mounted either one of those personally to me sound like a better solution i wish we had some proposals from our architect engineer team for you

059we don't quite yet but they're coming and the next steps will be to run them by you and give feedback and then put a bid package together for general contractors to bid on and then get in whatever units we are going to receive get them bid and as we've been taking five months to get capital items received with replace orders in january of last year and it took until august to get here and so we know there's a big delay on commodities being shipped and so that'll probably be at least into the vehicle before this analysis is done and then we're ready to put a big package together probably into the pay before we close on this and get them all received so that's just an update so are we looking at possibly doing the

060work next fiscal year exclusive i would say that's a really good possibility that even if we go to a shorter quicker option the units won't be here it's probably realistic to say at least six months out of time and we haven't even got the bid package yet so yeah i'm thinking if we can have some of these done by by thanksgiving that would be really optimistic okay at least they know where gina valley is now you're very very passionate about turning some things around that's wonderful thank you for that student activity fund and student activity fund year-to-date revenues 6250 and forty expenditures dollars and uh this is kind of right where we need to be 135 000 cash in there things are going well with with those funds and being managed well and uh they're

061not being used as much as they were pre-copa days but it's a moving on to item 8 a through g our consent agenda do we have a motion to approve tonight's consent agenda we'll make a motion to approach next concept all in favor aye all right thank you item 9a moving right along secretary 2 for our preschool mrs good evening um i'm coming to you tonight to ask for an edition of a secretary choose position for preschool alone um we have grant funding that we can fund this position so it's not an evident cost but preschool is cumbersome to say the least with all the paperwork i love preschool but there's a lot involved in paperwork and so this will take some stress off the office step and a lot of stress off of me

062to have this position we could totally fund it with a grant we have received that's great and this is a full-time decision yes thank you it's somebody that i have to be able to work with pretty closely um because i really want to push over all of the grants that i'm overseeing right now so that person that is their sole job and collecting all the tuition and yes i make a motion we approve the position of secretary teacher preschool so um right now we have a position in the business office that is food service and facility secretarial um and really it's the position is beyond just the secretary but that's how it worked out um the john has is making a proposal to do what's called mips which is medicare reimbursement they would need additional

063hours to do that and it would bring in two to three hundred thousand dollars is the estimate right now by basically some of the medical procedures that we do um through our therapists and our nurses and things like that could actually be reimbursed by medicare and so we need uh somebody to kind of manage that and that's with this that would be the half that john has in his office would move from facilities to that and then that was that half position really didn't meet the needs of facilities anyway and so this would this position would actually be instead of the business office would be down in facilities um they have room for this person to do it pos work orders time sheets uh all that stuff that that is taking up the director's time

064that this really more clerical this position would take that this is actually a 12 month position because facilities works 12 months full-time as a secretary too any questions another action item i'll make the motion to approve at one point i will have technician larry i'll take care of it [Applause] this position is really meant to start next school year or probably july 1. um with the number of devices that we have added because of the influx of stimulus money through esser we need another ittech to fix devices clean devices update devices and all those things so right now we have a one we have a uh we'll say half an i.t tech at territorial we have one it tech that operates between heritage and del rio and we have one here at the high school

065larry's kind of a floater network guy that kind of thing that supervises that department what the proposal is is to uh move the existing person that's between heritage and del rio to heritage and this position would serve davio and and really what we need what i want to mention is that even though they're housed at a certain place when something needs to happen they're all over the place so for example one of the things that's happening now is is hanging interactive tvs and it takes a couple guys and the team gets together and they'll go and do the job and move on from school to school hanging those devices so just because that's where their house doesn't mean that's where they're gonna um slowly serve but it would be just an additional additional body to

066the i.t department makes sense to me i mean everything's going on technology once again we have an action item so if we can get a motion to approve item 9c full-time fte 12-month iet technician second all in favor all right this is the secretary position just checking english language development ms daniels so um you can see what increased avm half like what happens when we're up students and a lot of the positions that we're coming to you with our positions that were in existence of the district a long time ago before the economy dipped and our enrollment dipped and now that enrollment's up and exploding we need some of those back so one of them is our an sei teacher and i'm asking for this position to be housed at del rio fourth fifth of

067the day and one fifth of the day at heritage we talked last month in our meeting about the increased numbers and language learner students that we have everywhere and this will help address that that need that we have so this person we have 300 minutes a week that we're supposed to deliver english language learner instruction for the purpose of language acquisition having trouble meeting that minimum you know those those minimum number of minutes with the quantity of staff we have right now so this will enable us to not only meet the you know the letter of the law but also meet the needs of our language learners to try to help them become as proficient in english as quickly as possible so it's a certified position okay i just want to make a comment please

068um yes okay don't talk and that's okay um cindy briefed me on our english language situation which i was stunned at the number of kids coming into the district all the way through the high school i was it was unbelievable in the lack of english because they were coming from many times mexico staying with family that are already here was it four kids in high school that did not speak english that you mentioned we actually have 29 language learner students at the high school this year all but four are new yeah so it is i didn't realize the situation was as great as it is and so anything we could do to help in that program to me is long-needed i agree too well then not all making the purple we can follow through the

069approval of the english language development structured english emerson teacher position uh second second all in favor aye aye thank you you are welcome item nine e for proposed 2223 classified salary schedule mr schulte um staff is proposing to add a dollar an hour to the base pay for all classifications on the classified salary schedule this hopefully hopefully will get us through the minimum wage increase that's set to take place in january if we when we raised it i think 50 cents last year it did not get us through the minimum wage increase last year and i think inflation's increased since then so if we anticipate a higher minimum wage increase than we did last year i think it was 65 cents last year this hopefully will get us through our minimum wage in the district

070would now be 14 an hour and then this will be reflected in the classified raises i that will come to you in just a few minutes but um so i basically there's the old salary schedule the new salary schedule all i did was add an hour to all the classifications or a dollar an hour any questions on the classified salary schedule just one more thing i want to add for the public the the minimum wage is increased annually based off of inflation is out of our control this is this is across the state it's a i think it's in um state statute or maybe it was it was a voter elected referendum that this took place so it's annually adjusted for inflation six years ago we were at 8 20 something like that and you

071know our the district's minimum wage at that time was nine dollars an hour we got to keep it above minimum wage because we are competing against mcdonald's you know all these places that can offer minimum wage and they don't have asrs taken out of their salary so the the net after asrs out of retirement which is a benefit but a lot of people that are making that wage they'd rather have the money in their pocket than in a retirement system so we are competing and we need to stay a little bit higher than the minimum age and logistics will this uh also help with some of the bus driver salaries absolutely so this this will help across all classifications really you know if you look at what the bus driver salary will become um so

072starting bus drivers we'll start at i need to get there uh it looks like 16 bucks an hour for a bus driver and i think we if i recall we made a correction to that a couple years ago or a couple maybe last year we bumped it up a little bit to try to attract more subscribers how are we doing our bus drivers we uh there's one of the resonation today that we got for two weeks it's still a struggle still unable to serve the robert road route in prescott valley that we typically pick up kids on um struggle with van drivers it's just it's difficult but you know that's not the only industry where they're having trouble finding workers it's all over the place uh this is an action item please make a motion

073to approve the proposed 2022-23 classified salary schedule second second helen pager all right so then we'll do the 22-23 certified staff in freestyle salary schedule so one thing that has been my goal and and that you know over time the board has really um tasked me with is increasing certified salaries um the classified salaries have kind of been taken care of with the minimum wage increase so we really want to push those certified salaries up in order to do that i am proposing adding a thousand dollars to the base for the certified salary schedule that will be reflected in the certified raise later and i'll talk about that but this would this all i did was add a thousand dollars to the base so our base would go from 33 to 34. um with nine

074thousand dollars pretty much i don't want to say guaranteed but that's what we anticipate for the classroom site fund a brand new teacher coming out of college would make uh no zero experience zero above a bachelor's degree would make forty three thousand dollars that's a combination of contract amount plus classroom site fund which is formerly 301. any other questions or comments staff let's now do the administrative and classified directors contract with fiscal year 2223. so i want to make sure this does make clear that this does not apply to me you guys do my raise uh may or june so i'm i'm not proposing my own raise here um i am proposing that uh directors get a four percent increase and we'll compare we can compare that a little bit to the other uh other

075classifications but this would be a four percent increase there's a couple i want to mention um the real school principal is open so that's not on there and mr livingston is not on there because he currently is a uh esi employee so he will get the benefit next year at this time and he'll benefit there but otherwise i'm proposing a four percent increase to the base salary of all of our administrators and classified directors okay and you'll explain kind of where that four percent yeah it's with the other with the other classifications absolutely and we can afford this this is part of that budget that i talked about earlier that was part that was included in that yeah okay any additional questions or comments okay i'll make the approval of administrator and director of contracts

076a second place all in favor item 9h certified staff and therapists contracts renewals so um we talked about how the uh for admin it would be a four percent increase what i'm proposing for our certified staff and therapists for certified staff it's our teachers and teachers on assignment is that they would get a thousand dollars added to their base and for some team and that's for those that teach instead of work 1424 hours it's prorated if if you're on a 158-day contract or there's different contracts so it's prorated for some but a thousand dollars to the base and a two percent increase for therapists it'd be fourteen hundred dollars and two percent increase for teachers that thousand dollars and two percent averages out to be four point four percent for therapists that fourteen hundred dollars

077and two percent averages out to be four percent so where admin was at four percent teachers would be 4.4 on average and therapists would be okay the cost would be about 210 000 um in mno 21 000 just over 21 000 in grants one thing i'd like to add to the motion so whoever does make it um is we are going to be proposing in addition to this a return to work stipend that may be the next board meeting where certified and therapists certified staff and therapists would receive a thousand dollars in their first paycheck when they come back in while they come back in july the pay would be in august okay that would come out of the classroom site fund um and a little bit would have to come out of mmo for

078those teachers or those staff that weren't eligible but that would add a thousand dollars to their to that salary right now in our contracts for our certified staff and our therapists there's what's called liquidated damages and we've talked about this sometimes when a teacher tries to gather a contract it costs 750 to get your contract so if you think about it a teacher could sign their contract show up for one day of work get that thousand dollars and cancel their contract and still be 250 to deposit so as part of the action requested i would like to add um that they increase the liquidated damages to 2 000 from 750. so that would cover the thousand dollars and then move the 750 to a thousand so that that two thousand dollars would would um refill

079cover that it's it's significant i guarantee it's not going to prevent everybody from wanting to get out of their contract but we're asking to increase just because of the thousand dollar return to worksite there is a list of employees and do that any questions just so the return to work is more of an incentive to ensure that we're able to retain the teachers yes we want them to we want them to sign their contracts and come back so it's almost like a retention vote yes and it's gonna that's gonna come most of that will come out of the class classroom site fund which is a 301 money so it's not it's a smallish uh mno okay i will expense the approval of the 2021-22 certified contractor specified staff and therapists no this is an error

080on me it's 22-23 oh it is yeah forgive me that's that's that's on me okay i'll change it and then add and then increase the liquidated damages to two thousand dollars [Music] thank you for the approval of the 2022-2023 certified contract removal for certified staffing therapists and the increase the liquidated damages to 2000 dollars did i say right the 2223 classified hourly rate increases so as i mentioned earlier we you approved increasing the hourly classified staff salary scheduled by a dollar that was really meant to be a minimum wage increase on top of that so so the proposals to give every heat every hourly classified staff and a dollar an hour increase and then those that have been here since january prior to january 1st would get an additional one and a half what that

081does is ensure that people coming into the district with similar experience and education don't make more than those that are already here that's really what that is meant for so the cost of that is 200 and about 250 thousand dollars in mno in grants uh the thing about this is the average this this makes the average increase for classified staff 7.3 but they are they tend to be our lowest paid employees so that dollar an hour really increases that makes that percentage jump significance these are the people making 14 15 and 16 dollars questions or comments and you've built that 200 000 in the mmo in your projected budget that is in the budget that we talked about this amount is in there all right are you on a roll item 9j is the 2223

082employee benefits so i had mentioned earlier that we were anticipating an 8 increase for the district it's going to be an average of 6. we received these renewal notices the cost of the district is about 98 000 of that approximately 85 is paid out of mno the other there's amounts that are paid by employees because they may have benefits dependent benefits you know spouses and kids that are part of that pool and also grants so the impact m knows about 84 000 impact to grants about 15 000 we are proposing to keep all the plans the same so we have three plans we have a buy plan which is a co-pay plan we have an hdhp high deductible health plan hchv 2500 and hdhp 5 000. actually probably three quarters of our employees use the

083five thousand uh that gives them a little bit of benefit because we paid the district pays for the amount on the 2500 when they when the employee goes down to the 5000 that increase either or that difference either goes into a health savings account or goes to help pay those those dependent methods so that dependent coverage so our dental and vision insurance employees paid for we found out yesterday those increases are zero our dental increase is zero so no increase to dental vision or dental vision or that's what they're going to have to say no art vision i guess that's it oh yeah okay dental vision and and so those are all that's that's nice and then uh so that just talks about what the summary of what i just talked about um would happen

084the other thing that um we're going to also offer which is nice is a dependent coverage health care coverage that's outside of kairos so those employees that may have one child can pick instead of paying the kairos amount which is typically prohibitedly expensive they could go into this plan it was like 250 and 180 or something like that per month charges for a separate plan separate from kairos to cover their one or two children beyond that beyond one or two it's really affordable to scale that may be more affordable and we may get more families on that the only kicker is you need five families to switch over yeah five employees to switch over this plan to offer but it would be a separate plan that they could go into payroll deduction for reference uh

085what was last year's increase there is in here they talked about they have what the increase has been over the past several years and i need to find it the [Music] 1890 let's see 1920 was five percent 2021 was 10 21 22 is eight last and then this year they say five that's the average but for us it's really a six percent increase because we kick extra money in for that patient and when we were talking about the 20 that was when we had um when we were with asby okay this is an action item as long as there's no other questions um all in favor [Music] all right while we're on the floor i'm going to apologize to heritage middle school because if we had thought about it we could have put them at

086the beginning of the agenda instead of at the end um so i apologize for that so there is a supplement so make sure you uh take a look at the supplement as well we have six new certified which is a good thing because we're hiring those teachers our principals are working their tails off trying to get their staff in one new classified one-day classified sub 10 resignations three retirements eight certified changes seven classified changes and 126 sheets [Music] and all these new teachers will be getting that thousand dollars no it's a return to work stipend so they haven't they haven't come to work yet they a lot of these a lot of these staff members um especially if they're in i need special ed some of the high school middle school subjects they get a

087two thousand dollar signing bonus that they get when they come back so um it's actually just for our existing teachers to reward them for coming for staying with us all right a motion to approve tonight's personality um we've been good evening madam president members of the lord we are here representing heritage middle school and i have fun people i want to introduce to you so when i call your name introduce you to please stand i have laura hunter um 2223 assistant principal leanne weller she's currently instructional coach and i have brian parnell who teaches seventh grade math i have annika van orton she's girls p.e jones is teaching eighth grade eighth and seventh century on science i have joy efference she's teaching sixth grade and in grade english i have sarah vitus who teaches who

088teaches sixth grade math no rachel's over here like did you forget about me i have rachel davis who teaches seven and eight social studies and way in the back i want to introduce our lovely parent who's been sitting here through this meeting um owens and so we're happy to have her here with us as well so this is what we call our coalition leadership team and they help make almost all the decisions for heritage middle school okay so all right thanks so we're going to go through a slideshow here so as many of you know um seven years ago laura and i were becoming a team over heritage middle school and we wanted to bring an initiative onto our campus the professional learning community we both strongly believed in it and we knew that it

089would be the best thing for our teachers and our students so over the past six years we have been taking our staff to training to prepare them to make this transition and this what we're doing now and i mean we're doing it then but we're doing it more we're trying to we're taking on the focus from teaching and focusing on learning we're collaborating we're looking at data to help make our decisions for our instruction we are um the learning by doing you may have heard that before that comes from the divorce if you know the divorce i know mike does um so it is a commitment it's a commitment we're making we started this six years ago to have continuous improvement okay so i'm gonna go ahead and the next thing i think it's important

090for you to understand is that as you adjust from going from teaching to learning to focus and but not being on the teacher but on the student and with those collaborative efforts when the teachers get together and talk about what their kids have learned because they're using data and they're learning from each other like if somebody did better than somebody else and they can learn from one another so they're constantly looking at data and trying to figure out how to improve their practice so that the focus can only be on the kids and what they're learning and doing it also helps the students focus on their their data as well we train the students to keep track of their data and have those conversations on how can they improve what needs to happen what do

091they need to do what does teaching we do to improve that data so the training we've had over the last six years so we've gone to training down in phoenix we've been to leadership training in vegas we went to a response intervention training down there to start our intervention program and then now we have our math department because we consider them experts and standard-based rating our math department and leanne instructional coach they have been leading training right there in on on campus for our teachers helping them prepare for that and let me also state that that actually the having the math department take over that training actually came from one of the experts that we had on campus erin hampton said our math team is far far ahead of any school that they have worked

092with in the country and solution tree is a huge huge global education training um company so they looked at our math team and said they've got it you need to use them so congratulations to our math department which actually uh included leanne back because she used to teach math anyway so she got that ball rolling and then was able to help facilitate it with the math department so it came to a time to where we decided we needed to start bringing the experts to our campus and we've been very very blessed um to be able to bring three experts over the years to our campus i'm bob stew we had tim brown and aaron hansen and i'll tell you each one of them were experts as you can see bob he was that he's an

093expert in deconstructing standards helping teachers learn how to choose their essential standards and pull out their targets learning targets and tim brown he is just there's a picture of him later when you see the picture you'll know he is um you know the colors he is orange all the way so of course i love him he is a lot of fun and he just really truly believes in building those relationships and helping us have that positive culture and climate on our campus and we're very blessed that we do that's called we we have a wonderful climate and culture on our campus aaron hanson the story with aaron hansen he's really very serious about his job we were at the rti training and there were six of us and we were sitting around the table and

094you have to realize there are steps in this plc process that are hard because of change and it's hard to change it's really hard and we we were what we would consider the singleton school i had every teacher on their own island and we needed to come together but we just didn't think we could do it and aaron hanson sat down at her table and he says that what you have to do is you've got to get away from these singleton schools and you've got to give your teachers more than one prep more than one grade level and then you're not a singleton you'll have you know three teachers teaching eighth grade social studies even though and um we all looked at him and uh no we can't do that we we cannot do that

095and he says okay so he grabs his thumb hits back in his chair and totally ignores us he was done because he says if that's the attitude you're gonna have you're right you'll never never do it and so we knew laura and i knew that's where we needed to go but we didn't want to tell our teachers that's what they had to do because they wouldn't have the value so we waited and that's crucial um for teachers to buy in is one of the biggest things if you talk about climate culture any administrator can come in and say this is what you're going to do and the teachers will do it and or they'll close the door and act like they did it or whatever you want to do there that doesn't happen very often

096especially on a nice campus but but it can happen and we never pushed we pushed the initiative and we stayed steady but we never shoved it down our throat so we waited for it to authentically occur within our staff and that's what's happened that's why we are on our next step now and kudos to our teachers because when we were ready to make that transition in our schedule you give teachers three preps three grade levels covet hit and they came to us and they said please can we go back the way we were please and we said you guys we can't we've come so far if we go backwards it's going to take another two three years to go forward you guys can do it and kudos to our staff they did it through covet

097with the new curriculum new grade levels and they did it and so they did it with a lot of grace ours really did all throughout the pandemic our staff always have high morale they work together and we always kept telling them how very appreciative we were that we didn't have problems on our campus that the kid that the teachers continued to try to implement best practices and take on new things during a time when they were forced to take on more new things so it was very overwhelming but they did it with a lot of patience and grace and we are forever appreciative so yes and there are steps that we do in plc so in the next slide there's tim brown that we had our picture taken with and we just love them we

098had to um in order to get go from teaching to learning we needed to structure a professional learning time and we had to cut an hour out of our schedule somewhere in the week to meet with teachers and at first they started we were when we were going to school you saw you remember we went to school till four o'clock so we had a late start wednesday and so from um seven to eight the teachers would meet for an hour in the morning before students arrived on campus and then our hours went down to three so now um when every wednesday from 3 30 to 4 30 is plc time and we really guard that time we don't schedule any meetings i ask on teachers to please not schedule doctor's appointments because this is a

099very very important time to get together with your peers to discuss instruction to discuss data to work on those common assessments this is the time to talk about what is your instruction going to look like the next week next month very important time so we guard that and nicole knows that she hears it every year regardless you can't we can't do anything during that time okay the next thing is the reteach so what we did is we had to find 30 minutes in our daily schedule to provide reteach and enrich we call it cat cougar academic time and those 30 minutes our students are either in intervention for english and math or they are in an enrichment okay and every teacher on campus has either intervention class and enrichment and the intervention classes they're working

100on those skills for that week and the teachers are have been given assess assessments so they know exactly where those students need to be and so we invite students to those interventions that need those that extra help okay and the next thing we did is we needed to have collaborative teams we really needed to go from and again this was something we created we didn't tell them they they knew this was the next move um we needed to get our teams together where they were talking about instruction we had to get our conversations away from discussing things that were out of our control and we needed to talk about things that we had control over and we have control over instruction and we have control over assessments and so what we did is once two

101summers ago i moved my entire campus around every teacher but seven my elective teachers were able to stay switched to another classroom different classroom and now our pods instead of having six great pods seventh grade pod i have a math grade pod i mean a math pod an english pod i have a science pod social studies pod and so in that pod we have our three gen ed teachers we have our title math teacher and we have the special ed teacher we felt it was important to get special ed moved over there and start integrating them in with our genet to have those conversations um and with that do you want to i have one thing okay um we're at this point we're going to be letting our guiding coalition to walk you through it

102but i wanted to say because i'm not going to be a part of this next year i am retiring next year um and i've been in the district for 23 years i i have would love to say that i've enjoyed every single moment of it not quite true but i have loved my career and i am very thankful for uh chino valley's fighting school district um but one of the highlights of my career 28 years in education has been the last couple of years and watching these teachers come together and in all of the time i've been here and i think you can attest to this too when was the last time you saw a group of teachers come to you and say hey this is going to be hard work on it for us

103but it is something that is this is what's best for kids and we want to do it so to have a team of teachers come and say and they really are speaking on behalf of the entire staff because the entire staff has bought into this and um i my one regret is that i am leaving before i feel like the process is done so although julie and i have built a really good climate and culture and a staff that i know can do that can implement this and implement as well i am sad that i'm not going to be here to say it but i really hope that you guys get to watch them and heritage middle school grow over the next couple years because it's going to be outstanding what they're doing here very

104good flora the next slide we are going to bring up sarah jones and joy efren hi everybody again i'm joy i'm sarah so a lot of the stuff i have to share is kind of just like supporting what julie and laura just shared but really to have a successful plc school collaboration is everything um when i started we were still singletons and i was just the eighth grade english teacher and really seeing the um process in my early career it's been amazing i've learned so much from my coworkers my peers and really focusing on what can we do best for our students we are teachers we want every student to learn and be successful and that is what all of our teams are doing um we have our weekly meetings we look at our um

105standards we have been working on breaking them down into our specific targets to get us ready for this next step we are i'm going to take and um having rubrics so students are really clear on what they're learning what is the purpose what is the goal um every student should be in class knowing why are we doing this and again all of our teams are working together to have this information and to have this on set for students and being able to um share ideas and really like if something didn't work quite right really having those open conversations i feel like at our school no matter what teacher it's an open door policy i can go in and talk with a social studies teacher my english peers just um it really is always open conversations

106and being able to learn from one another as teachers we are constant learners and i know that's why i love teaching i love learning new things and this process has just allowed me to grow so much and um it's really really exciting okay and then i wanted to talk a bit more on the deconstructed standards and targets so when i came on to the staff three years ago i was like you said just this eighth grade science teacher and that was my first year teaching i was taking the state standards the way they were written and like figuring out how to teach them all on my own right and that's tough right but when i was able to finally work as a team during our peak plc times during the last school year we got

107a chance to break down the science standards to a degree where it's like okay we've got the standards we have all the targets that the kids have to achieve in order to prove that they master it we've got all the vocab we've got characteristics of mastery and when you put all that together it wasn't an immense amount of work but what's really useful coming from this is this year when we had a new teacher on in our team a new science teacher join us she didn't have to have the same experience as i did where she was like well these are the state standards i don't really know what i'm doing here we were able to give her these deconstructed standards that we had gone through and spent all this time on and she was

108able to be like oh so i have to teach this these are the parts of it this is the associated vocabulary and it really clarified for us like and helped us pare down what we need to be teaching instead of being like in this direction or in that direction but it's like no these are the specific things that work for that standard according to the state so taking that time to work on those deconstructed standards helped us to move along in this process but we're not done yet so i want to pass it on to the next person maybe you want to go back to school thank you ladies hello i'm sarah vitus and i teach sixth grade math over heritage been there five years and i love it um let's see that next slide

109so sixth grade is full of change for so many reasons um of course that's a long time ago for us but fifth grade becoming sixth grade is about change being a math teacher i'm going to give them a heavy load i want them to find it as a reachable load i want them to find them as reachable targets we use standard-based reporting we're not just saying an average doubt grade and averaged out whatever what are we supposed to teach what are they what are they getting taught we put it in a student-friendly language so that the parents don't have an emotion about the report card but have information about the report card okay so that there's transparency in what we're doing what the students should be learning that they're not just filling in a box

110and saying hey we're here but that they're really learning something the way that we write it the way that we teach it transparency communication we want to bring all of that together not just any good good ideas and you know lots of meetings we want to make it something where they don't have to pick up the phone to figure out what's going on in their school or in their kids classroom we can look at the report and we can see where are you successful where do you need help what are you doing about that and the ownership goes to the student as well as the teacher the responsibility is with the relationship that we've built that they know that they can reach these goals we've set out paths for them to go and be successful

111i want to be a part of that team i want to have that kind of communication with my parents so that they know everything i want their kids to know i also want my kids to know how to get there and here's our esteemed liam well do you want the next slide yes please our next big step that you've heard about all of the work that we've done so far our next big step that we're taking next year is to bring standards-based reporting to the community and to bring it into on the into the homes of our families in china valley so um standards-based reporting is the way that we would convey all the good stuff that you you're here you hear happening and that makes you want to go back to school we can

112bring a piece of that to you um so we have standard space reporting as our way to communicate with families next year there is a full sample of a standard space report card in your board packet it is this paper but what you see on the screen here is just a snippet of a standards-based report card standard space report card looks significantly different than a traditional report card there are two major differences first um instead of just one overall averaged grade per per class proficiency scores are given for each standard or skill taught in a subject area so for example on this math report card up here you can see on the standard space side there is you can see a list of all of the topics that were studied in in this case mathematics

113for quarter one the proficiency scores that you see listed next to each standard indicate that this student has mastered the content that has received a score of three next to it so there are several topics in quarter one that this student is proficient in has gained grade level mastery of and those are all the ones that have the three listed next to it those scores that or the content that has a score of two listed next to it means that this student has not quite yet mastered at grade level proficiency in that content area yeah of course one to four one being good one being bad one being not proficient or being exceeding highly proficient beyond grade level and great um so on the standards-based report card side you can see that this is much

114more informative than on the traditional side where there's just one overall averaged score for an entire quarter gives almost no information about what actually what was studied in the classroom for nine weeks on the standard space side there is clear information clear communication about what the student learned and still needs more additional practice and time on for teachers students and parents to be able to see the second major difference that is not on this side but is on the sample of the flips at the back is that work habits and classroom behavior are reported separately from proficiency meaning that it is that the way a student is in class is not an effect on their grade that is reporting their what they learned so i have questions sure so um as a parent when i

115look at this i'm not gonna lie it's a little overwhelming sure like i wanna look and go okay you're not doing good here you're not doing you are doing good here so when i look at this is there will you give like an average so we're looking at mathematics sure i can see what they're good and what they're you know struggling but is there an average there would not be an overall one overall grade for the class instead what we're looking to do is change the conversation of about it's not that you're good at math or bad at math there are parts of math that you are great at and parts that you still need help on we're changing the conversation about learning to recognize that everybody learned has strengths and weaknesses and that's what

116standards-based learning and assessing and reporting is all about and so as a parent myself when i look at the one on the right i can see oh i know that my child is going to need some more help in defining a number sentence and that's something i can have a conversation with my child about with the teacher about and i know exactly how to help instead of just to say well you need to do better in math right let me follow up on that if i could so you're saying at the end of the quarter or the end of the school year there is no single numeric grade given to the student i cannot you know what you're showing there excellent you know that's not exactly what you're saying but at no point will a

117student you know for their gpa get a single numeric grade for that class so so in middle school their middle school doesn't have a transcript so there is no gpa in middle school and so no because the gpa isn't a item that's needed at middle school it's not part of the process so basically they'll get four of these a year of parents will get four of these a year correct like that correct in including an ongoing record on the computer i understand you'll be keeping that on a regular basis at the end of the quarter they will get a grade numeric number for each of those categories um correct [Music] no question sure in our example it shows that the behavior only is showing up like in t3 or yes yeah so we wouldn't know

118it in advance if our child is not showing you respect or whatever this is this is just a sample very same so they just didn't put it in yeah i just wanted t1 t2 they just were giving it an example no it's no that is communicating okay thank how do you feel the transition is going to be from middle school to high school with this grading system now we answer we anticipate this creating independent strong learners these students are going to develop ownership over their learning so much so that they can advocate for themselves when they get to high school and change the conversation not from how do i get a good grade but how do i learn and learning in itself takes care of any kind of numerical grade that they can approach a

119teacher and say what is it that i need to do to improve to you know hit whatever goal it is that they have in their in any class whether no matter how it's graded or how it's assessed um so we anticipate sending extremely independent learners onto high school in whichever menu they choose and i want to make it clear that there is no intent and you know heidi's shaking her head as well there is no intent of of having ever doing this at the high school it's just not possible because of the the number of things that are dependent on a gpa and those letter grades um at the high school level but it's appropriate at the middle school but not appropriate at the high school can i ask the senate question uh i'm hearing

120what you're saying as far as the students taking this information with them to the next year in in high school i can unders i can see the average and above average student being very happy to have that i can see that below average a non-performing student never wanted to talk about this ever ever again because that then has put a black mark on him how do you deal with that i can't ask i'd like to answer that question okay i mean genuinely like if a kid's not doing well they're getting d's and f's what does that do to their to their self-esteem that's over and over and over again with this that like for this child here they can say okay i'm i'm not good at defining a number sentence or solving other sentences that

121have brackets but i can solve number sentences that have brown so it's it it alleviates like i don't have to do all of math is not bad it's these few areas that aren't bad and i can speak to that specifically if my daughter gets a lot of my i get a lot of mileage out of my daughter but she she got a c in math um all throughout her middle school years and it was all because of retakes by the time she was done she really knew nothing and it was i mean she or i didn't know what she knew and what she didn't know so i couldn't help her specifically it's like okay we're going to do math where do you start if you you know that she's not functioning well in math where

122do i start do i start back at addition well she may know addition do i know started multiplicate long division all of that this tells me exactly as a teacher as a parent and as a student that all of it is not bad there's some things that i'm really good at and that will bolster their confidence but just getting an f over and over and over again that's it's demoralizing and we don't want that for our students we want to build their confidence and with that they need to recognize that everybody has strengths and this program allows that now do you have one-on-one reviews with particularly those students that's a good question so let me talk about advising yeah we have several times throughout our day not only during class time but we have an

123advisory about advisory time built into our day right at the beginning of the day um where t where a teacher can go over grades and proficiency scores with our students um and have exactly the conversation that mrs hunter just said all of math is not bad all of reading is not bad there you have this area that you've already mastered focus your time here and then as mrs bryce talked about before we have our cat time cougar academic time which is our intervention time so the time when students are invited to that time the a skill a specific skill is picked and a group of students that are struggling with that skill that's what they come and work on how quickly does that occur every day what i hear back from my own daughter she

124loves the camp time because she can go and get the help that she needs from wherever she's struggling so i really appreciate the cat time i think it works really great is cat time by invitation only has it limited the number of students that can be in there or well it changes i mean we change the list all the time um we it's lim it's by invitation of skill so it's today this skill with this teacher this teacher is doing this skill this teacher is doing this skill so we can reach a tremendous amount of students on any given day but we focus it by skill not necessarily by number of students right and i think it's important too you know sometimes as students learn may not be able to learn the concept from leanne

125by the way she's teaching it but and during that collaboration time throughout the week when they're sharing that data she'll see that my kids are doing quite well on it and hers are not so she would say her question to me is what are you doing because i need to do that to help my kids can i send my kids to you during cat time because how i'm teaching it they may get it so i i when i look at this i really like it but i do wish that i could look at like an average like the more that i look at this i kind of wish that i knew i could look at it okay here's where you need to work on here's where you're excelling but what i kind of feel like

126as a parent i'm like all right well where where are they sitting like well i think that'll be answered oh yeah yeah yeah okay i'm ready i believe that the next portion of what we're what we're going to show will be very informative and how you're questioning are there any other questions about how the what the report card looks like because our next portion is more in-depth about how we get to like what a two means what a three means what and how we get there okay hello i'm brian parnell i've taught uh middle school math for 12 years now hms i'm super excited for these changes because especially math um kids really do make up their minds in middle school if it's for me or if it's not for me and a lot of

127it comes because of that average the average number i'm a c student i'm a d student i'm a b and really any letter there's anxiety to it um and so i'm really excited to have that spectrum of knowledge being able to be a little more itemized and so every kid can see their strengths and their weaknesses and so this is the video that i was in charge of making um this is for um the stakeholders for um it's already on our facebook page it can be on our school websites on our google classrooms this is for students and parents and everybody else to see what we're doing and why we do it so it's about five or six minutes long and so i hope that answers a lot of those existing questions but we would

128love your feedback great yes just for our learners let me explain a bit about why our grading will look different in the upcoming year at all grade levels we are dedicated to standards-based instruction we want to ensure that students parents and guardians receive standards-based reporting to better reflect this data one large part of this evolution will be replacing the traditional letter grades the teachers of hms share a commitment to provide valuable feedback of our instruction for our students and our parents and guardians like any other type of assessment we believe more specific and relevant feedback is the most effective way of reporting information for every child and now in every subject a few examples of how standards-based reporting will provide better feedback for teachers and instruction include more specific data for each student in each

129class students current and future instructors and interventionists will know where each child has demonstrated proficiency or areas that need some extra help this reporting will also drive instruction for reteaching and enrichment opportunities in the classroom our new standards-based reporting will also be providing students with more quality information feedback will be much more detailed their learning targets separated and individually assessed a unified and consistent messaging of tracking progress and proficiency helps students take ownership of learning and drives deeper conversations standards-based reporting better displays each student's spectrum of learning highlighting strengths and aptitudes with multiple attempts to demonstrate growth and grade level proficiencies students develop the habit of a growth mindset the standards-based reporting coming home to parents and guardians will also provide much more information about their child's progress in school each class will provide an

130easy-to-understand list of learning targets with essential standards being assessed individually detailed reports will have current levels of proficiency shown on a four point scale so parents and guardians know exactly what skills their child has mastered and which are still being developed the standards-based reporting format will be consistent across campus including progress and mastery of skills in elective classes parents and guardians can see a more transparent rubric scoring of state standards-based reporting is not simply replacing letters with numbers it involves many other behind the scenes enhancement in traditional grading practices students were often scored on compliance of completion many students would see lower than expected overall grades as low grades earned during learning created negative impacts on overall averaging with standards-based reporting a student's learning pace does not negatively impact the semester scores students learning activities

131are used as feedback and direction for learning as well as teaching multiple attempts are given to demonstrate proficiency student growth trends and maintenance of learning targets are more clearly communicated for each learning target students will earn score from one to four as seen here criteria is assessed by rubrics that are utilized with the curriculums used in classrooms students first attempts at demonstrating grade level proficiencies may initially fall on the left side of the scale with each class typically focusing on three to eight essential standards per semester classes will provide many adaptations and re-teach opportunities in the teach learn assess cycle along with this new reporting system we acknowledge that this format is new to many on all standards-based reports that come home we will be attaching a key such as this one here to help

132define each child's present levels of proficiency for each learning target in each class let's take a look at an example of a difference between the old and new in the past a letter grade did little to explain a student's true learning the right side shows all targets assessed and exactly where on the four-point scale they currently are in this way students teachers parents and guardians alike can see what has been demonstrated and what areas may need attention here at hms we've been working hard to ensure we all are ready to change the conversations about student learning middle school is such a valuable time for students to understand how learning happens and to develop patterns of perseverance and success as your partners in learning we are here for any and all questions along the way always

133feel free to reach out to us for any clarification details or additional resources we look forward to working together to create a more comprehensive grading system that continues to benefit our students today and in the future so that's what we have what we like to post uh the colors do show up better when it's not on the projector there's some dark spots there is um so we hope that provides a little more clarity um to what we're doing and what we're trying to show our kids is they are learning how to learn you know before they hit high school and you know it's about the gpas and some of those unavoidable um cumulative scores um in middle school we really want them to be focused on learning the tasks at hand um i would like

134to introduce mrs davis and three other ones up here um testimonies here so thank you hello i'm rachel davis um i teach seventh and eighth grade social studies and it is a pleasure to be up here to offer the teacher perspective i have been at heritage middle school for 17 years and i've seen a lot of change and this is the best one i have experienced in the 17 years that i've been here so i am fully in support of it and i just want to give an example of something that was an eye-opener to me in january all of the teachers were to present to the coalition team essential standards broken into targets and then with that we create rubrics and then with these rubrics we create an assessment and a lesson and so

135i wanted some data to present with my essential standards to the coalition board so i presented this lesson to my students a few days before and in grading these essays using the rubric that i created i noticed that there weren't one of the things that was asked the target was for there to be some kind of information from the author written in there and so it wasn't there was no any kind of argumentative feedback um in the writings and so i asked the students you know why why was this not put in any kind of work any sighted information and they said that they really didn't know how to include that in the writing but it was in my rubric and so what i do now is when i write a rubric i present it

136to my students and we go over the rubric first in case there's any questions that they can ask at that time and also i've used this since then on a brochure that we created or they created and they were able to use to look at the rubric and create their brochure by looking at the rubric and they knew before they even turned in the brochure what their grade would be by looking at what was expected and so just this way this change that we are making at heritage i think really provides an opportunity for teachers to really focus on learning instead of teaching and that is a huge change that i have experienced my 17 years here at heritage so it's a privilege to be a part of this team so i just wanted to

137share that with you [Music] bear with me i don't do public speaking so the first thing and julie mentioned it earlier is change it's not fun but i feel like it's necessary um as a parent i'm active in my kids education but i also believe they are responsible for their education i struggled with my daughter last year she's not at heritage yet she is finishing out at del rio this year but last year we had a really rough year and i've never had problems with her she's always been you know an achieving student a student last year we struggled and i could not figure out why um and trying to communicate with teachers trying to figure out where the disconnect is and everything it was a little harder i really like this because i can

138look at it and i can see okay this is why she's struggling like she's coming home with a grade that's not her it's not her characteristic to have that grade but with this i can actually look and see like okay this is where you're struggling this is where you need help i can then try and help her i can talk to her teachers and see what we can do um i also like that they give them the rubric because then they know what's expected of them they have it all laid out for them they know exactly what's expected so then you know they can't use that excuse well i didn't know well you did you were given it you were given it and so you can't use that excuse my child's number one excuse well

139i didn't know i didn't know you do don't you can't tell me that um i like that this gives account it holds everyone accountable involved it holds the teachers accountable it holds the students accountable and it holds the parents accountable because we can no longer say well we don't understand why our children are struggling because they're giving us that information they're telling us exactly what they're learning where they're struggling where they're excelling um and it's total transparency like it really is and i'm really a big fan of communication i love communication i feel like that's you know the way to make everything work and so this is just huge that we're able to open that line of communication um i do struggle with like annie was saying the seeing all of the the numbers next

140to the um tasks that they're supposed to be learning versus that grade because my daughter brings home a report card and if it says a or c you know i'm like whoa you have a c what's going on i can't necessarily do that when i'm looking at all those numbers but i can i can understand more this is where she's struggling this is okay so this is something we need to work on if there's a one on there i know she really if she's getting two's you know i know she needs a little more attention if she's getting threes and fours i know she's doing great and so that's it's it's retraining our minds to look at more information being given than just seeing hey they came home with an a grade i don't have

141to worry about it i still would like to know i had a progress report come home last quarter and she had a a in science and then she brings home a report card and she has a c and she has no clue why and i have no clue why and so with this new system she's going to bring that report card home and i'm going to see exactly where she struggled i'm going to see what caused that grade to go from an a to a c but it won't be gray letter grades anymore but i'll see where she's at with that progress report and then where she's ending um i think that there's going to be a lot of learning curves on the community's part i think that we all just kind of need to

142you know push through because in order to change in order to improve the children's education and make sure that they're actually retaining and you know learning these things we need to do something different because honestly there's a there's a disconnect arizona is one of the lowest states in education and there's a reason for it and i don't think that it's anyone's fault but i think that what heritage is trying to do is a great step in that direction and i know we can't do it at the high school i completely intercept i would love to see this at the other schools my twins are going into del rio in two years i would love to see it there i think would be so beneficial because even then you get into fifth grade and you're starting

143to move classes so then i i have a hard time now trying to keep track who my daughter has for what class so i don't know necessarily who to reach out to all the time but with this stuff obviously you have more information so you kind of know and then if you need to reach out you can so i i don't i don't know if i have anything else but i i'm a fan and i think that's why they asked me to come but i think the biggest thing is it's opening that line of communication and it's i think it's going to be really great like i said there's going to be some learning curves but i think that overall this is an awesome step towards the future in education especially for our district hello

144my name is anna cavanaugh and i'm speaking to you as the athletic director at heritage and one of the things that came up was you know how is switching from a traditional grading to a standards-based reporting gonna affect eligibility for our athletes and it's kind of um uncharted water because the the districts around us are either you know switching kind of at the same time there's not a lot to base it off of um but we talked about as a group kind of what would be most fair to the students and i think the consensus was that by doing eligibility the way that i'm going to talk to you about it would actually make more kids eligible than are currently eligible because of the growth mindset they can still participate in sports even if they're

145not proficient or exceeding proficiency but they're approaching proficiency or maybe minimally proficient but just in some areas and so the way that we decided to phrase it was students are eligible for sports as long as they have one or fewer minimally proficient scores per class and so john talked about there's seven classes and if they have a one in math maybe that standard was just introduced so they're gonna be minimally proficient because it's new so can we really say if that kid has one one in one class that they can't do sports that wouldn't be fair um so we said if they had a one they can have one one in all seven classes and still play sports because they're going to have to get there they're going to have to start somewhere um some

146of the teachers are going to be in content areas are going to be introducing standards at semester where others will introduce them at the beginning of the year and so it just it depends on the season the seasons don't always correlate with the quarters and so we felt this would be the most fair um a student can still start or try out for a sport with minimally proficient scores but they must meet eligibility requirements by the first eligibility check or they may be dismissed from the team the thought process here was that every season has several weeks of practice before the games start so they have a good chunk of time to become proficient or work on those areas where maybe they were struggling before the competitions start and it's it's really miss weller talked

147about during advisory we would have advisory teachers checking grades and we've talked about a process for next year where those kids are really holding themselves accountable and learning how to monitor their own grades with their advisory teachers support and health and guidance and so um that's where we're at with that like i said before all of the seasons have different start pages and it goes through three quarters volleyball is just the first quarter and so the dates for the eligibility checks will be included on those respective sports schedules so they're not we have a little bit of flexibility here to make sure that it's fair for the kids especially in our first year of implementing okay do you have questions for me you answered my question [Music] literally have it written down thank you all

148right i'd like to thank the teachers and the parents for joining us tonight and in closing i just want to say that going through all that training for the past six seven years i kept hearing your transformation and it really didn't click what transformation are we going to see and i have to tell you a couple weeks ago laura and i we were in a coalition meeting and um i've been sitting there listening to these educators had this conversation that i've never heard educators have before and i i sat there and i thought this is the transformation they were talking about is your our educators are transforming from just focusing on their instruction but focusing on the learning of the child what does that child need to be successful and it's very um i mean

149i wanted to cry and look over at laura and i think she did wipe a tear off we were both thinking the same thing it's amazing it is amazing what this group of teachers and i'm including all my teachers all 30. what the work they put into this their dedication to it and their goal to grow independent learners you know when we started this years ago i remember telling my staff when i was introducing it that the our goal is to when a child walks steps foot on our campus that they know why they're there their purpose is to learn and that's our goal and another goal is to that our teachers know and that our students know that all students are capable of learning and they just aren't ours i'm not a special ed

150teacher i only worry about my special ed kids i'm not a math teacher i only worry about my math kids those students belong to every one of us on that campus every one of us we're all responsible for them and they're learning and that's the goal of this and i mentioned richard before so i'm gonna you know he he mentioned this and then this really talks about my staff he says the improvement of any school depends on the commitment and persistence of the educators within it and that is still true and that's what we're witnessing at heritage middle school so i'm here to ask we are here to ask for your vote to give us this opportunity to go take the next step in our plc journey because we're ready we're ready to do it

151it will be hard next year it's one reason i decided to stay and not retire is i want to help them take this next step i want to be there for this next tough year it's going to be hard but we are and this is something that we have not mentioned we have been inviting parents to our science council meetings and that's how savaya got involved um we're inviting 15 to 20 parents at every every month and we're averaging um six to seven first paying last site a month we only had about three that came but um march 29th is our next site council meeting and i invite you to join us it's march 29th at 3 30 and we will be personally inviting more parents because we want our parents to be prepared for

152this because it is going to be different they grew up when we grew up they're used to seeing those letter grades they're not used to seeing that report card that you have in front of you so we want to prepare them for it but i i am here to stand and tell you that i'm surrounded by experts and i couldn't ask for a better group they're dedicated to this and they will do a phenomenal job with it i question um are you i mean as a kindergarten um are you guys prepared to i mean there's going to be some backlash oh yeah you know i just want to make sure that every you know that we're prepared we're used to backlash so you know comments no i i really love it yeah i'm excited to

153see yeah be implemented i had questions but they were all answered thank you however i do have some comments they're all positive i promise you i'm going to date myself here real quick when my older children were in another district in another town 25ish years ago when standard-based grading first came out when ames first came out our wonderful aims i was the president of rpto and i was completely adamantly against it um at that time it was just simply they were either meeting exceeding or what was the other one approaching or right you didn't know what they were doing and i like annie was saying you want to know where you're where your kids are with this i would know where they were and i would support this um like mrs hunter i use my

154child a lot in examples my junior in high school like liam said information over emotion every report card is an emotional time in our household an incredibly emotional time in our household he has struggled since grade school he is not a good learner he does not want to learn he's a good kid just not a good learner had this been in process or had this been part of his middle school year i'm pretty certain we would not have emotion every report card and i'm a little disappointed for me personally um and if i can if i can alleviate that emotion from other high school parents coming into high school then that's what my duty is to do so that's those are my comments thank you anyone else you do have some papers in front of

155you um we have the pamphlet of what a plc professional learning candidate is um our parent guide if you read this this is a draft so if you're reading through this and you don't understand something or you think we can say clear or do you think we need to add something else to it please let us know because that's what we're we're at our site counselor meetings we pass this out and ask our parents to please give us their um advice on it and let us know if there's anything we can improve on okay then this is a sample so there are and this is all we're able to edit this whole thing so we will edit it to make it um what that follows what we're doing it so we do have a timeline

156in front of you and we are working on that timeline i'll tell you we're very busy um the coalition team we at least once a week every day after school and they have put a lot of work into this next we realize we're going to hire teachers that do not have the experience with standard-based reporting so we are making a pamphlet a booklet um and providing gonna work through the training that they will need to be successful okay so we do realize that we do have some hurdles in front of us but i think um we're ready for we're ready and i think that we can do it and it is going to be a tough year one more question so i realized you're inviting parents to site council meetings will you be having any

157sort of community-wide meeting for those parents that have not been invited yes we do and we'll do those we thought we would do those more at the end of july and august when school starts so all this would freshen their mind once school starts one of the things that um mrs price worked on is we had a regulation which is not a policy it's a regulation in the book in our policy book that described how the middle school should be grading with the abcd and the depth so part of the change would require it came to the regulation which is the the yellow the the what the yellows chose and regulations do not need to readings unlike a policy so this can this should be part of the motion is to um change the regulation

158ik a dashboard okay which is it it's in the yeah i just wanted to make sure you understood where that where that kind of fit and it's just changing degrees yeah yeah i'm going to say one more time i truly believe they're going to learn so much more thank you all right looks like i'll make some approval of heritage middle school standard-based report card including regulations all in paper thank you so much we appreciate your time