Chino Valley Unified School District #51 - Board Meeting - February 14th, 2022

001into order welcome everyone thank you for being here tonight and joining us for this meeting if you would i would ask you to stand and let's have a pledge of the please states of america and to the republic for which it stands one nation under god indivisible with liberty and justice thank you very much item number four is the adoption of tonight's agenda i would appreciate a motion to adopt tonight's agenda okay thank you seconded all in favor [Music] thank you um item number five is our call to the public and we do have two pieces of paper for call of the public any of our other audience that is interested in speaking to the board this evening we do ask that you fill out a request to address the board and they are right

002out where you signed in for this evening so without seeing anyone jumping up to go get a piece of paper we're gonna move on with these um the first one to address the board this evening is going to be cheryl may you come up here yes yeah well i haven't been in this room since december of 2004 it's lovely decorated it represents the district very well and so the first thing i want to do is say thank you i also appreciate you volunteering for this very important board work been there done that so i know the time and energy commitment that you're making it's fairly important and then um i just have a really kind of easy statement more or less to make um i was at the community mat force meeting last month and

003i got the pleasure of meeting um china valley resource officer jeff peasy dizzy just trying to remember how he told me he's but anyway um the thing about that was he gave us a report about his interaction with our student body especially this year in comparison to last year just kind of the things that you know he's called in on and the things he does for the students and so i see that he's made it really important have a relationship with them one that's no nonsense but also professional and very approachable that's the feeling i got and um uh what i really want to say is that i thank you and watching what i appreciate and fully approving the support that you're giving him i understand that he knows our principles well and especially our

004superintendent john schull and that relationship is one that's building a strong foundation for the children as they're moving through the younger grades to high school and um you've taken a strong stand as far as having marijuana on our campuses and i think that's a really good thing so that's the reason for my visit my statement thank you thank you cheryl it's a it's a it's refreshing hearing things like that so thank you well that was what i was feeling i i have you know no no idea can hardly imagine what you've been through the last two years but it hasn't been easy and i and i live in this district and i have since 1984. so it's very important to me to be a part of community and i also went to the town council

005because i know that chief winn is using money from his budget to find this resource officer position and in support of the position the relationship and so on so i've marked my calendar maybe you guys will too for the annual kickball tournament that they're having to make yes yeah it's 8th grade students fantastic thank you thank you very much thank you very much this morning all right our second call to the public is actually from one of our board members mike fogle who i just want to preface is speaking as john q public he is not speaking on behalf of the board he is just addressing the board as the public so thank you mr fogle and thank you president thomas the rest of the board superintendent john troll for the record my name is

006mike fogle i have lived in chino valley for 29 years where my wife of 42 years and i have raised three sons i'm a retired educator having served this district for 21 years as a high school teacher as a coach a librarian and some assistant principal and i currently serve on the school board i relinquished my seat just for a moment across the dais to enable me to speak a little bit more freely about my candidacy for the arizona senate and how it relates to the public schools in arizona and more specifically county our public schools excuse me in yavapai county have been relegated shamefully to the poorest of the poor arizona is currently 51st in per-pupil funding in the united states and this status is nothing new as we have been battling for this

007unfortunate distinction for 30 years within the state of arizona our district as it turns out finds itself in the lowest five percent of funding this was also evident last tuesday when i went to the capitol to testify before the senate education committee rarely are the issues of rural arizona schools mentioned this is why we are the poorest of the poor our kids and families deserve a different kind of leadership in state government and i'm calling for that change now there is some good news there is no need for us to be the poorest of the poor the state's economy is strong we are swimming in tax revenues we can pour more money into public schools right now and never without ever having to raise taxes we just need to change our legislative priorities finally i'm

008running with kathy ransom and neil sinclair on a clean slate for democracy to remove corruption from politics and strengthen our democratic institutions like traditional public schools i can guarantee you that i will be the only candidate for arizona senate from ld1 that will serve you in a manner that will resolve the inadequate funding issues of this district and those in the rest of the county the time is now from the leadership in government i ask all of you to support our campaign and to act now if you're so interested i would encourage you all get a hold of me i'm sure you know how to do that thank you look i didn't even have to turn it over you mean i made it thank you is there anyone else that wishes to address the board

009this evening fantastic scene then we're going to move on to our information and discussion items which the first is our student council reporting we have a representative here yes that is me you are not leslie are you no i'm actually what's that i'd ask i'm leslie um yeah i'm standing in for leslie because she could be here today i'm the student body vice president so um to get started um the us as student council our first big event is happening this week where you're going to aasc which is the arizona association of student council it's a big convention that's hosted at north high in phoenix we will be leaving thursday we're bringing 12 people and we'll be back saturday so we'll be spending the night in phoenix and we're going to this big convention it's

010all about leadership and all the student council so arizona go there um just today we finished our crush can gramps for valentine's day kids could buy a piece of paper and we tape it to a can and then we deliver it to whoever they want that delivered to we sold approximately 110 and this it was a service for our school not necessarily a fundraiser because we don't make money off of it but between buying the cans and the kids buying the paper we don't it's kind of it evens itself out so it's more of a service for our school to just make it a better place and what is also a service is our extravaganza which is coming up in april um we host we kids at lunch they we will hide eggs around our

011campus and kids at lunch can hunt those eggs find them bring them to us and they get prizes it's just a fun thing that we can do for the easter holiday and then prom biggest thing of the year is happening at sam hill warehouse in prescott um we will not be buying a dj because we have our own he's been working as our dj for three years and we quite frankly are disappointed with all the dj's we've hired in the past so it's just an extra expense we can save and we will be buying a new light set so we can compete with those djs that we would have been buying so ours is going to be better um this will be april 16th from 8 to 12 p.m um 60 for a single ticket

012and 100 discount for couples and um the person in charge of this is our 11th grade class present and for the towards the end of the year for a gift to our seniors we will be doing a senior trip it's to disneyland in california about 75 seniors have said they want to go however we do not have the money currently to get a second post to get all of these kids to go so what we've been doing is we've talked to we have talked to the china valley education foundation we're going to talk to the lions club and we're working with the chamber of commerce to hopefully get that extra money so that we can afford two buses so all 75 kids can go because we don't want to say no to everybody because it's

013160 dollars per kid and it's an overnight trip to california so it would break our heart if we had to tell say no to somebody so we're really trying to gather the money and we as a student council we're putting money forth as well the bus is about 2 000 so we have to gather that money and it's quite a lot so he's working on that and that is it wesley will you come back and report on the conference to us your aasc conference um either i will or leslie fantastic any questions comments great good job can anyone donate to the senior trip if you're unable to oh yeah i forgot um we're sending out letters to the community to ask for donations thank you appreciate it all right next is the yavapai county education

014foundational grant update oh my gosh josh [Music] sorry i'm not miss bryce you did not look like her uh so first off well i'm josh steinberg i teach the cte program at heritage middle school the woodshop program and i want to say thank you to you guys for allowing a program like this to come forward in middle school and thank you for the electricity put into the facility thank you seeing you at that um so i was awarded the young pike county education foundation grant of 500 and we have already spent some of that we're using that for safety glasses wood glue uh scroll saw blades and and some brooms the program is definitely in its beginning stages and and we have a very long road to go to get it to where we want

015um but the kids are enjoying it it's it's been a big success there at the middle school and um i think it's going to be really really really well well congratulations on being a recipient any other questions or comments real quick yes please i want to commend mr steinberg for the work he's done he's gone out into the community he's hustled he's he's got donations he's identified some equipment that was a good price that we were able to buy um you know it's really this is a program that's teacher-led and he's doing a fantastic job in energizing those kids um to do this program and we're happy to support that kind of energy so i want to give some kudos to him as well how many students do you have right now seventy-five [Music] yes

016very nice great well thank you so much and congratulations together thank you all right item 16 mr shaw topic of the night this is the aggregate expenditure limit um there is a presentation up on the screen for those that may be watching this at home this same presentation is available on the school district website it got put up this afternoon if you go to um chinovallyschools.com at the top of the page there's an aggregate extension limit button you go to that there's all kinds of documents including this presentation if you cannot see it but or if you want to look at later it is there so a little bit about what the aggregate expenditure limit is and what how it's going to impact chino valley schools so the let me wrong way oh come on

017there we go what is what is the advocate limit well the aggregate limit is you know what i'm going to actually walk up here select it the aggregate expenditure limit is in 1980 the exp um expenditure limits were placed on all levels of local governments by a referral to the voters by the legislature and the town has gone through this and its self rule is our that's what it's called where every five i think five years they go through an election to to go above the budget of 1980 it's called home rule and the the uh citizens of chino valley vote on that to go beyond that budget it was approved by the voters at special election prior to the november election where voters decided the prop um 13 proposal they created a baseline year

018with a growth factor to limit the spending of government entities cities counties community colleges and school districts for school districts an advocate limit was applied which worked off of the 1979-1980 base year plus a growth factor cities counties community colleges have not been able to stay within their limits they have sent them to the ballot to be increased 77 times by cities three by counties and once by community college can you hit the space bar and see if it goes perfect um what is the limit the limit is determined by adjusting the 1979 to 1980 expenditures for all school districts to reflect changes in school population and inflation in 1986 they added 10 percent to the limit and that was a vote of the state people of the state arizona um federal fraud funds state

019grants other funds are excluded and a local voter approved funds are excluded so if it's a bond or an override they don't count so if you think about what school in 1979 and 80 look like versus schools now technology special ed english language learners these are things that have grown immensely our special ed population right now is at twenty percent in china twenty percent the nation's average i think is about 14 these are students that cost upwards of 50 to 60 000 to educate that we have to pay for and that's not included in this the special ed funding is included as part of the calculations for student budgets and it doesn't cover everything but at the same time it's not included in what the initial baseline was okay so the statewide expenditures taking away

020those things that don't count is about 7.2 billion dollars the constitutional limit is just over 6 billion that means right now there's a plan or if everything goes as is that the state as a whole and this is not a chino valley issue this is not a yavapai county issue they're using all the numbers from the entire state to do this calculation not just chino valley so we have as a state it's expected that the state will exceed the limit by 1.154 billion dollars a lot of money i understand that's just kind of but that's every single district in the state of arizona does not impact charter schools because charter schools did not exist in okay that means that there's about 16 over the limit go ahead karen please what does that mean for chino

021valley there's three main funds that we have to cut we have to cut our maintenance and operation fund that pays salaries utilities um things like that daa district additional assistance that's capital our capital funds and then our classroom site fund which is also called the prop 301 that um the classroom site fund prop 301 100 of that goes to teacher salaries so we have to cut 2.7 million dollars 16 of our budget with 25 of the school year left is what we have to cut think about that cutting 16 of your budget with 25 of the school year left 80 about 85 percent of our budget is people so in order to cut 16 with 25 of the school year left it's people's salaries go ahead okay so issues with the limit schools don't look

022like they did in 1979 special education was in its infancy at the time that was prior to k3 reading and ell increases in funding before career and technical education districts the kind of stuff that josh was just talking about the the ffa program that we have here our computer network technology classes our biomedical classes our sports medicine classes everything that happens out at the cted at the career technical education center that yelp college has all those did not exist in 1979-1980 time frame it uses this is a big one it uses prior year number of students to calculate this year's number if you think about what happened last year we were in the middle of a pandemic the state as a whole lost 50 000 students just no longer enrolled in school we lost over

023100 students that we've actually gotten back this year so this year's limit is based on last year's numbers which were artificially low because of the pendant arizona low education funding has kept kept it below the limits so far as increases in funding have been happening there's the 20 by 2020 which was the governor's initiative to get money into teachers pay there is the special ed funding gifted funding the restoration of district additional assistance we used to only get 15 of what we're supposed to get for capital we are getting 100 100 but we may have to give up 50 of that just to meet this limit so these expenditures have put us over the limit and then the last one is our prop 301 our classroom site fund it used to be a proposition it

024was passed in about the year 2000 it was 20 years long so what happened is when it was a proposition it wasn't part of this limit then the legislature said we want to keep it going otherwise it would have sunset and that that um money would have disappeared out of teachers salaries but when they took it over instead of it being a proposition it was now into putting to the limit so that's part of the calculation good so this gives you a chart of what the um blue line is what the aggregate limit shows and it's pretty much steady since 2012 it's not going up a whole lot it went down initially then it went up a little bit and then down last year and then up the red line is what school spending looks

025like and what it's expected to look like all the way through 2023 so we are going to have the same problem next year go ahead so the timeline in this whole process by may 1st this would have been may of 21 there's estimates that are determined the annual basis for the limit on november 1st we found out how much we were going to have to cut this is the big one march 1st which is in two weeks from tomorrow the legislature has the ability to waive the limit and we'll talk there's something to happen today that i'll talk about in just a little bit but they have they have to have a two-thirds majority in both the house and the senate down at legislature and if they they can vote make that vote and this

026would basically waive the limit for a year and then we're in the same issue next year and they would have to either take the same vote or i'll talk about another option that they can do to fix this if they don't do anything by march 1st we have to cut 16 of our budget with 25 of the school year left and we have to make decide or change our budget by april 1st we'll have to do something put something in place well before that in order to get this accomplished okay go ahead two-part solution i talked already about this the short term avoid a crisis in education funding by legislatively overriding the expenditure limit this afternoon both the house and the senate issued their resolutions that would waive this limit all that is basically they've

027dropped what they call drop the bill so it's now out there the language is right what this is um exactly using the numbers that i gave you that they could we could waive the limit by that amount so that information came out and the board got copies of that and that's on azleg.gov i think is what it is where you can find that information so those resolutions have been published the positive thing about that is that both the karen fan the senate president and mr gowan the speaker of the house are have co-sponsored those so we have the house and senate leadership that are on board with these resolutions they still have to vote on them but at least they're out there okay that's the short term solution long term is referred to the ballot

028a solution that addresses the issue going forward okay this is a this is part of the arizona constitution and so they could redo the calculation they can get rid of the calculation whatever the vote says um but that would be the long-term solution and the legislature can take the lead on that as well by referring the question to the voters in november okay go ahead is that it looks like um two questions that came up that i want to share um i've talked to a couple parents and i've talked to some staff members um no matter what happens well first of all we cannot make that 2.7 million dollar cut unless we cut days of school and the story we can't do it okay there's gonna have to if we have to cut we cannot

029go the remaining 70 or i'm sorry i think there's 30 35 days or so of school in the fourth quarter we cannot go every day and make that 2.7 million this can't happen but the two questions that i've had one is from parents is my child going to graduate and my answer is they are going to graduate no matter what happens seniors well i get i have i see mrs wolf shaking her head this is not kid's fault this is not the fault of kids the kids will graduate okay as long as they were set to graduate we're going to do whatever we can and kids are going to graduate that's something the board has that decision on and we would come to the board to make sure that happened okay that's part of the

030plan the second question i have from employees is there's most employees particularly teachers they don't get paid over the summer so what the district does is take a little bit of their paycheck out of each pay to pay them over the summer okay the concern was am i going to lose that summer pay and the answer is no you've earned it it's your money it's held in trust by the district we can't take that money because it's not ours it's not the district's money so that would be paid out however but you would not lose employees are not going to lose summer pace okay i want to make that clear so from here where do we go from here so we have a march 1st deadline we have a march 9th board meeting if nothing

031happens by march 4 first we're going to have a plan and we've we've talked about some preliminary ideas and a way to get through this but we would come back on march 9th and let the board decide is this the plan that we want to move forward with and then probably another meeting after spring break that would involve mr livingston in a updated budget revision before april 1st so if the bill was not passed this is this is all that was what would happen if the waiver through the um concurrent resolutions did not pass exactly yes i understand we're hoping and this um i was very hopeful when this dropped the concurrent resolutions that means the legislature's moving forward on it okay it's just we were hoping that this was going to take place probably

032about a month ago right away we wouldn't get to this point where we had to worry about it there's some um political wrangling going on involving prop 28 i'll let you do your own your own research on that but that's the big part of it is what's going on with prop 28 and again you can do your own research on that but um again we cannot survive this and stay in school the entire time if this is not waived questions for you i have a question so there's a look i mean obviously there's a lot of parents that are concerned that i know that they've all gotten phone calls and emails and everything like that but there's a lot of children that are concerned and i know that a lot of them are you know

033considering with the pandemic and stuff i know my child that's in junior high he's had a lot of kids that are kind of freaking out thinking you know they a lot of these kids can't take being out of school so you're still i mean i don't know what the solution is obviously but your solution is to at least we're going to keep them in school i don't talk about that at all well i don't want to make any promises exactly i i you know i can what i can say is they'll be it's right now the plan is not to close for the whole fourth quarter um there'll be some of those days that we're in session and some that we're not um that's where we're at right now i just think that that helps

034a lot of people's minds right there but you know my biggest concern obviously is the kids that are worried you know kids don't want to be out of school and you know this is the last thing that we want yeah um you know we want we want kids in school we really do um we also if we also want teachers and staff uh we want to do what's best for kids and minimize the impact of teachers and staff because if we if there's a large impact to teachers of staff they may not want to come back next year and not want to be a teacher or a staff member because this may happen again next year because we're looking at the same exact situation a year from now so it's important that this be taken

035care of that minimizes the impact on kids on families and employees because they could have a long-lasting impact that could be devastating in the district for many years and again this is not us just us we are 2.7 million mesa unified 73 million dollars they need to cut tucson unified i heard 54 million dollars that they need to cut if this happens and it's just a matter of of scale though they're much basic unified the largest district in this in the state tucson's right behind them so i think cindy has a comment um actually did you have a question yeah so john if it doesn't pass and i'm hopeful that it will especially with the resolution in place now reason the politician would vote against it um if it were to occur and we cannot

036would not be able to have school or we're going to have to eliminate some days does that mean we can still fulfill all employee contracts there would have to be furloughs which there's language in the contract for that and so they would have to so the entire contract no but there'd be furlough days that employees and we're talking everybody um from superintendent down to whoever would have to have furlough dates and to save that money so would you explain furlough furlough is basically a short-term layoff where they're not working for a short period of time benefits would stay in place um they're uh you know everything stays in place except for their daily rates yep thank you yeah i think we need to be super clear that the money exists thank you yes it's this

037is we we actually have the cash we don't have the legal authority to spend the cash that we have so it's not because of fiscal mismanagement it's not because of budget issues we based our budget on the number of students that we have by a calculation just like every other school district in the state we have the cash but can't spend it because we don't have the legal authority because of the constitutional loan and i think i just would also like to to mention that the court does not have the authority to override that this this is a state level issue not a local school board level and just to speak to that mr carter who's this county superintendent he actually writes the checks for the school district if you get a paycheck his his

038signature's on that so um he has made it clear that it is actually against the law for him to approve what are called vouchers basically checks if it exceeds the budget not the cash if it's a budget account he cannot exceed the budget or the cash that there's no cash but he does not have that legal authority so even though we may have the cash we cannot go over the budget if this takes place the other question that may come up is well districts have esther money which is the um stimulus money or art money from the federal government the department of education has made it clear that that is for coveted related issues and this is not coveted related and they said they we cannot use that money to make up for this deficit

039and they made that clear as well the department of education did so we have to take our existing funds maintenance and operations district additional assistance which is capital and our classroom site fund which is teacher pay those are the funds that we will need to cut in order to get that 2.7 john could you explain how it is that or from what authority we ended up with the cash well that was part of the budget process so we did the budget process did the proposed budget in china valley the district we did the we had a calculation that was based on legislative values per student that we um were given we did the proposed budget in june the same proposed budget was adopted in july and we are on what's called current year funding which

040is our funding is based on the current number of students that we have and so we did a budget revision in december because the number of students that we were estimating actually went up so our budget went up a little bit in december we'll have to if everything goes hopefully we won't have to worry about this we'll do a final budget in may that's based on the number of students that we have and that's the money that we are given but that was based on a calculation the legislature gave us so the district didn't even come up with that number we don't have it when we when we do the district i mean when the district goes through the budgeting process there's no discretion it's a formula based on the number of students and the

041number of um the amount per student that the legislature is determines and some other factors that the district has no control over that's determines the budget all we do is go through the process with the numbers that are given to us every district has the same number of dollar per student and there's a couple other factors that are different but that's for the most part yeah so is it correct to say that in the last legislative session the legislature approved the 1.2 billion dollars that it now says is over the budget yes and there's some some um state laws in place that determines the amount annually that has to go into effect for example right now our budget is going to go up two percent next year our maintenance and operation budget based on inflation

042factor and state law so the legislature doesn't even have you know that's even out of the legislature's hands that's already passed by a prior legislature on that budget increase which is two percent even though inflation's going up seven percent we only get two so that's something that's already in place that's automatic and it would be any additional funds that the legislature decided to give to the district we'll be on top of that any additional questions or comments thank you very informative uh yeah it's fingers crossed all right item 60 is our superintendent's report um a couple of items here first of all the cobit update is attached very pleased with how things are going um if you look at this chart right here on the week of january 16th we were at a thousand cases

043for a hundred thousand student uh people in the county um as of the week of january 30th we're half that 504. um the february 6 numbers come out on thursday i anticipate that to go down when i have the numbers that i'm tracking down to about 250. so it's a very precipitous drop ms the entire state has experienced the same the same numbers when you look at our percent positivity the week of um january 16th was 33 it's down to 26 i think that's going to be in the teens this week which is would be the week of february 6th the numbers come out this week so things are looking positive uh the number of cases in amongst um and i'm tracking that also there were weeks the end of february where we had 31

04447 43 school-age children testing positive for covet in the in the county in the 30s and 40s this week we're talking about or this past week 7 6 13 and 16. so less than half of that so the number of kiddos county wide is is going down as well so questions on code we're going to continue as is and things seem to be working out pretty well um we do have a lot of people out but there's just this the cred going around that's normal we've had it too 2019 it was in december that was going around now it seems like it's they're not even necessarily code related it's just sick people yep yeah yes flu's back uh legislative updates so in here there is a legislative update the district belongs to a group called

045the rural arizona school coalition and we get together and with the guidance of some lobbyists we um they basically tell us what's going on and then the group which is other other schools in western utah county talk about it and then we may have we may support we may oppose or we may just take no action on each one there's um there's 14 12 baccalaureate degree basically they're changing they may change substitute certificates so you do not need a bachelor's degree there's already a process for that that we've been advertising as a district for emergency substitutes this would make the emergency substitute process the same for all substitutes there is um uh 1211 which requires school districts and charters to post on its website the list of learning materials and activities used in the classroom

046including websites worksheets and more this is a concern just because of the amount of work that it takes it's unfunded and if a teacher wanted to use something last minute it may limit that because it hasn't been on the website so this this is you know we're all weird we are a proponent of parents be involved with what goes on in the classroom how that is done if it's not a burden to the school district or burden to the teacher this takes up time important time that the teacher may have um civics test this is from one of our lb1 legislators right now the civics exam is a 60 passing rate this would change to 70. we don't really see a huge impact from that um you know we have we had anyone not graduate

047because of the civics test no yeah so it's not something we've had really good success with it something that will continue we don't see that being an issue 2124 doesn't really impact us that's where some common school districts which are elementary school districts we have a lot in this county kirkland school valley model creek which is yarnell congress they actually tuition their kids to districts out of high schools a lot over in the verde also um caught widow creek and stuff like well i think they do it a little different because they have a union high school district but there's one example was i think down in in congress elementary school district they send kids to different schools and the amount for the same student at each school was significantly different and so they want

048to try to do something to fix that and they're thinking about just getting rid of tuition there's some issues with that that we're um talking about but that's what that is a school district lapsing that's where if the district had less than 150 students in a year and there's a fair number in yavapai county that fit that bill then the county school superintendent and the county board of supervisors could actually dissolve that school district and have it be absorbed by neighboring school districts without a vote of the people that are involved in that school district so that is a concern um i know that the county school superintendents are really pushing that we think that they have it down to maybe 25 students and there's still districts in the alpine county that have 20 less

049than 25 students and then the county school superintendents would like to get that down to eight and we still have school this one school district with less than eight kids in the empire county believe it or not crown king beautiful school um and a pretty big district but they have very few kids um school library books this is where districts would have to basically post books before they buy them for review also we would have to keep track of give lists to parents who requested it what kids are checking out the library again not we are a proponent of bringing parents into the classroom but the burden on the school is just an additional unfunded mandate that the school district would have to deal with uh school buses through transportation um for those that know

050uh you remember beginning here i was driving a white bus picking kids up or in our case it's the yellow bus this would formalize some of that part of the problem is what they're proposing is not in um does not follow federal law so there's some issues there and then last is school facilities this is 2180 facilities replacement renovation funding if you look down at the bottom they can deny new funding for buildings if a district has a d or f so districts that are struggling academically which a lot of times are they're also struggling financially get less money yes and so we have a you know just in general the philosophy of this this group has a has a you know is is against that just because it's it's penalizing districts that may for

051in many cases it's not even their fault are struggling and they need better ways to help them out than taking money away questions on the legislative update so i'll try to be bringing this to you into while the legislation isn't just the legislature is in session and keeping you up to date on that last thing is our next board meeting is a special day it was scheduled for march 14th initially we moved it to march 9th because march 14th was during spring break so our next board meeting is wednesday march 9th at five o'clock yes karen would you pretty please send out a reminder [Music] thank you any questions for mr shaw this evening thank you for all of those updates we'll move on to item 6e1 and 6e2 mr livingston financial reports please okay

052president thomas members of the board district administration and staff ladies and gentlemen i'd like to add an item it's just a quick review of the 2021 financial report and it could be considered part of the consolidated working for i've got 158 page documents if you want one you can certainly have one i would like you back at some point it's nice to have when people show up this is now it should be today on our website you go to financial transparency and they changed they talked about bureaucracy but i don't know who did this but for years it was comprehensive annual financial report for some reason the bodies that review the government finance officers and arizona school business officials and school business officials international changed it so it's now an acfr rather than a cafr

053so don't don't get confused if you see an annual comprehensive on there instead of a comprehensive annual it's our report for the year ended june 30th 2021 and i'd just like to go over a few highlights again if you want to take one page 24 has some nice circle graphs and it's got the percentage of the 23.6 million that we spent last year i'd like to just review where those percentages were by category 49 was spent on instruction last year non-instructional services 80 student transportation services six percent maintenance of plant that's custodial that's facilities maintenance support services administration 12 and support services students and staff 13 percent and a couple uh sentences again our private sector audit auditors einfelden beach put this together after hours and hours they're here probably 35 hours on site august

054and november and i did probably 70 hours work preparing for this and a lot of staff did and kathy little spent probably just as many hours as i did with student attendance reports data and this was a couple nice sentences the following are significant current year transactions that have had an impact on the change in that position increase in operating grants and contributions of 2.6 million dollars primarily due to increased grant funding related to cobit 19. my experience with the district we've had four topic 19 funds together they equal 6.15 million almost 6.2 million we came into the best of three funds last year the 2021 you're kind of that was your year one for those ones decreasing unrestricted state aid of 666 000 primarily due to state funding formula factors increase in extraction expenses

055of 937 000 staff salary increases increase in operation of non-instructional services of 505 000 due to increased operating costs and so there's there's going to be some change from year to year the 2020 year 21.3 million spent the 2021 year last year 23.5 million so 2.2 million dollar increase federal and state governments and charges uh for services subsidized certain programs with grants and contributions of 6.5 million and this is a sentence that's kind of interesting to me net cost of governmental activities 17.1 million so you think that operating expense is 17.1 million financed by general revenues which are made up of 6.2 million of property tax and then state and county aid of 9.6 so we do get paid from the state from the county there are districts out there probably 8 to 10 percent

056of the districts that don't touch state aid or county aid they apply the minimum property tax and the assessed value is so high that that brings in sufficient revenues for the operation of the district that's a quick summary any questions i might be able to speak to as far as trends i can get back to you and get a specific answer good job thank you thank you these ones i copied there's two of those and then there's six nice statements here's a little different color they came right from the auditor's print shop so moving on then to the statement of the period january 1st 2022 to january 31st 2022 i've got a report there in your bound book i'd like to summarize a few things there first one our mmo fund our main operating fund

057uncovered amount at the end of january 5.25 percent our capital fund 610 we have sometimes called daa or just district additional assistance 21.6 unencumbered and 620 our adjacent waste fund 100 so we haven't spent a penny cash on balances can i ask i'm sorry um adjacent ways i seem to remember maybe john can answer wasn't there to be roadway improvements around territorial uh sidewalks put in and so forth and i was by there today and the same old road is there and i see no sign of of any improvements but whatever happened to that project so with adjacent waves which is money that we can only use for fire lanes bus lanes or improvements next to the school district property for example sidewalks curbs and gutters all along the high school we're done with adjacent

058waves also the expansion of the intersection at two north and one west that was done with adjacent waves so there's two things that we were budgeting for one was a fire lane on the farm for some new buildings that were going to go in those buildings proved to be fairly expensive and that project was put on hold then the other was to build up a reserve so that when the town moves ahead with the improvements on one east overflight territorial that the district could pitch in to do the sidewalks curbs and gutters along the property line so that's still a couple years out so we're but we're saving this money and building up this pot so that we can contribute to that project and basically do the improvements next to the school district property we

059also have a need for some improvements to some existing um bus lanes and emergency lanes that we may give them to this money for any money that's that's spent out of adjacent ways actually needs to be approved by the school facilities board to make sure it meets the requirement of the law in spending this money so we can't just spend it willy-nilly there's actually a state approval process that allows this thing so it's really the town still has not been able to budget that project well i don't know if it's that it's actually on their timeline so it's not like they're um you know there's other projects that may be ahead of that but it's it's scheduled for a couple years from now so it's not i don't know if they're they're just putting it

060in their queue and um they'll work at that point i don't know just looking at our school sites that would seem to be one of our high priorities for the access in and out of territorial um that's the one reason i asked right and i if you've if you have kids over territory over there right we you know there's there's there's issues we have typically there's a line all along that comes out on the mayhem and sometimes goes out onto one east to get into the into territorial to pick up those kiddos so you know we've done some things better we've moved the buses out behind on the fire lane um so that's been helped that's helped a lot because it used to be out front so um we moved the buses but still it's

061it's um it's quite crowded the parking lot's been chained configuration has been changed and all too but still that access no sidewalks is just it's sad i'm sorry i that i haven't been driving by again this morning it just annoyed me and then i i knew obviously it seemed that we're not spending it yet so i had to ask yeah the plan is suspended on the town's timeline and they're it's on their schedule you should drive by about 2 25 to 30. so that fund is scheduled to receive another 100 000 this year from levy started at 198 000 we've added so far from the property taxes collected in the fall eighty one thousand now we've got two hundred and eighty thousand there we'll probably get another twenty thousand more this year and that's that's

062the goal to just add a hundred thousand a year if you get too far ahead of city planning i guess then that's we don't want to be seen as just banking if we're going to work with it thanks john thank you so so i would like to call your attention there is on on that page in your cash fund balances we now spend 143 000 on our school facilities for uh projects we've got weatherization projects at each school these are assessments to see how to weatherize if you toured a couple of del rio and territorial you see there's building issues we're trying to do some weatherization assessments and design studies the weatherization studies are complete the roofing repair studies are complete and the heating ventilation air studies air conditioning studies are nearly complete 143 000

063that we've spent so far on those two different contractors to do design is going to go up by about 360 000 by the end of march it's in funding they've all been all the requests and invoices have been turned in and when we're all done we're going to have about 520 spent on these just designed an assessment then we'll get a bid on the street in march and general contractors will bid on that and we'll select a contractor and then school facilities board might take up to 120 days to fund that for construction so that's that's where we're at we've made progress in the last six months and just to be clear for for y'all and and the audience this is not money coming out of the school's budget this is money that the school

064facilities board a state agency actually awards to the school to upgrade facilities that may be um in need and this is the weatherization is painted to be honest um they call it weatherization but it's it's painting and then the um the roof work and hvac work is because most of our classrooms are tooled with swampers and if you want uh to enjoy the day um i'd say the first week in august go into a classroom with uh 35 high school kids in a swamp or cool room and you'll see what our kids are going through and what um we're working on to things so just one more once then if you follow the cash flow along at the end of january we run for 3.4 million that's cash all funds and student activity well it

065will give the student activity but uh any questions on the reports as far as cash funds or district operations as well at this point in the year the 134 000 that we have in the student activity account is right where we want to be there's quite a bit more activity than it was then there was last year at this time activities are being used and donations are being received uh year to date 24 000 has been received 80 800 year-to-date extent [Music] that's right we have good internal controls on these funds and the person that receives the donations it's not the same person that deposits them so there's segregation of duties there just like we do with our history and that's it for that report thank you all right item seven a through i is

066our consent agenda which is an action item um could we have a motion to approve tonight's consent agenda i'll make a motion to appear tonight any questions comments second i'll say all in favor all right thank you all right um item eight a make sure i did that correctly a um administrator on assignment strengthening instruction for special populations hi um so i am bringing a proposal to you this evening to help address the learning loss in our most vulnerable student populations that we experienced during the pandemic as you might recall with our sr3 funds we needed to set aside 20 of that money from that grant to use for learning loss during cover learning laws last summer we ran a very robust summer program but we also know that helped catch kids up a little

067bit from you know days that they may have missed a prior year things like that interrupted learning due to illness but as we've moved forward in this year we've taken a really deeper look at what will help our students get further faster and help them get caught up in that initial 20 set aside we set aside more than enough money to cover a few summers of super robust summer school but what we know is last year people were quite eager to send their kids since learning have been interrupted all year this year probably not so eager right you know because they've been in school all here and so one thing i did starting last spring i meet with the instructional coaches every month and of course meet with the administrators every other week together and

068then meet with them individually really started asking the question about as we go forward what is this where are our greatest needs and consistently over time i've heard this our burgeoning special education population as you've heard i've been in the district 14 years we've gone from 11.4 to almost 21 of our student population is in special education this board has approved several new classrooms and programs over the last couple years to help meet those needs one thing i want to point out about our increase in special education numbers is not coming from students who have been identified internally it's coming from students who are moving to our district and people are moving here with children with very very profound needs in fact a couple months ago you might remember we came and asked you to

069approve transitioning some of our classroom paraprofessional positions to certified nursing assistants because we have students who are profoundly medically fragile and our classroom parapro signed on to teach kids how to read not to make sure that the life-saving equipment children wearing their backpacks is functioning properly so we started addressing some of those things from a very physical needs standpoint but consistently my instructional coaches have said a few things so my administrators these kids are coming to us really really far behind and our teachers don't feel adequately trained to meet their needs because some of the teachers like me we started years ago maybe six or eight percent of our student population was special education and they were served in special classrooms well now lots of our kids are served in the mainstream and our teachers

070don't feel like they have the training or the knowledge for differentiation or instructional strategies to help the kids be successful not only that we need to get kids caught up the other thing is we're back to i came to the district in 2008 we are within 13 kids of our english language learning population that we have then when the economy dipped in nine we lost several students over the pandemic you heard mr schultz say statewide 50 over 30 000 students didn't report to school this year everybody's back and not only are they back we have lots of students who don't speak english um this number will astound you i guarantee it we have 29 students at cheer valley high school who can't speak english and like 20 of them came to us this year and

071didn't even know hello that they got to graduate right because we're all held accountable for helping kids graduate in four years whether they speak english or not and so we have dedicated this significant amount of our resources our frozen el director has been teaching at the high school this year we have a special language learner class at heritage middle school we have language learning programs at every campus but the need is performed and the coaches told me study the other thing we need is years ago arizona passed a law that everybody had to receive a special training in helping students who pour second language well the training now has been greatly diminished over time the need for it and as you know from the teachers who we hire we hire a lot of teachers who

072are coming to education from non-traditional pathways like they didn't go to college to learn how to be teachers they didn't go to teacher school they're they have another first degree and they're learning how to teach school on the fly and taking classes at night or we have people who are able to become certified because of their years in industry so they haven't received all these trainings and i asked our coaches if these are the third thing by the way was um we have all this beautiful technology people needs we need to like devote more time in the classroom to helping people learn how to use their technology so i asked the coaches because remember every building has a half time coach can you guys do it no we've got our hands full with people who

073are coming to the profession unprepared to be here they need to learn how to write lesson class and read standards and manage classrooms and we don't feel like we're the experts in this so we kind of took a hard look at it and said what can we do maybe in one year with some of this learning loss money that we know now we're not going to fully use for summer school what can we do and i started knocking it around last summer started talking to john about it probably in july or august and we just sort of let it percolate see how things would look in the fall see where kids are evaluating their test scores all their interim progress in classrooms talking to teachers and what we really decided is we need a super

074saturation for one year we need a full-time person who can get into the classrooms who has strong coaching experience who can get like a baseline everybody up to a baseline in helping our special education learners helping our language learners and if we do that then the coaches feel like they can maintain it but we know we need this intensive thing and we've done intensive saturations in the past especially with language liners of course you know people come and go and very few little staff still remain with us 14 years later so we really thought how can we do this and how can we make this happen and i even asked the coaches can any one of you do it can i pull you from your coaching position for a year no we don't feel equal

075to do this and so it as john and i talked about it i met with mrs reeder and you'll see your name later on your personnel report but we have someone in the district who is the very best equipped person to take on this role honestly i wouldn't even be pitching this idea to you if i didn't think we had somebody who could do it because the chances of us finding someone would be slimmed and milled especially at this high quality and so because it does not impact our budget because it's designed for a year because we believe we can completely saturate and literally provide one-on-one instruction with teachers in the classroom through a process where their individual strengths are analyzed and then the coach works with that teacher on the things that teacher needs

076to be strengthened with maybe a little bit of small group instruction and things like that but we all know if we had a one day training on how to better reach your spread students it doesn't like it doesn't take hold you need it's like if somebody met with you once a year and said i'm going to teach you how to throw a baseball you got to absorb it all today good luck it's like that you need somebody who's you know coaching you when you're on the pitching route and so you that's the kind of program that we want to do won't impact our budget we think we can accomplish mighty things in one year that's the type of request that we're making we think you know many of you have asked me what can we

077do about the learning laws the other thing you need to know is three of our four schools because one of them isn't graded because they don't take state tests that's territorial i've been identified for the last three years in the world for school improvement because our special education students and our language learners are not making the same academic progress every year that their english speaking peers or non-special education students make duh it's like no kidding right these are kids who already struggle for different reasons and so this is another way that we can really go about trying to strengthen what we do we also know that dr burdette is looking to hire a new assistant director we're hoping that assistant director carry forth special education professional development as well so we have some other long-term

078plans in place so it's not just that let's do it and then go off the cliff it's let's do it and let's figure out some ways to sustain it so we're asking for this position that doesn't impact our regular budget which clearly is important it would be for next year and we're evaluating the success of it as we go throughout the year so ask away and real cindy this is a silly question everything i've read this i agree 110 of what you're saying except for the title the title administrator on assignment does not describe what this position is about is there a reason for that there is a reason for that it's because we feel like this position will be at an administrative level and have the full authority to work with teachers in the

079classrooms in a non-evaluative method it's not it's beyond the scope of regular coaching yeah i understand that but it doesn't describe what the focus of this and i you know you've given a broad range of people from ell people to special needs kids is there a descriptive name which would describe it or you think it needs to stay more general to give you more flexibility uh even though you have a person in mind well i i will tell you this i asked mr show what do you think we should call it he said call an administrator is actually really good also and maybe it could be added to that which is its administrator on assignment strengthening instruction for special populations which is really what this is for but the you know because we have paraprofessional

080you know we have like generic titles principle for professional things like that and we have our coaches are really teachers on assignment poas and so those are kind of the positions themselves are kind of generic and then we get down into more descriptive as you know stuff like this when you approve the position you're approving this strengthening instruction for special populations so it's just that administrator on assignment we use that toa that kind of stuff it's just a generic process july 1 so john when it comes to the classification of these funds is that going to be classified as an administrative cost or a classroom well it'll be an administrator but it's likely going to be instructional support would be where it would fall into the normal category of expense so so cindy i'm curious

081about this the person and i don't and they're not looking for a name but what astounds me if i heard you correctly this person is qualified pre-k to handle profound profoundly disabled and our elo population the instruction so it's not to serve students it's to serve the teachers at all levels because strategies are strategies and mr fogo you might remember because you probably took the scfa training yeah the structured english emerging training that was the first required by the state and mr livingston took it i took it mr shull took it everybody who's my age or older and those strategies are ubiquitous um what's good for a kindergartener is an instructional strategy and language learner because it's the it's the level of the kid and the type of learning that they need to do that's

082not contingent on their chronological education i mean it sounds like you know uh endeavor for i mean i mean every every round every teacher and everything can imagine every teacher in every building is saying yeah i need that and you would be astounded i and i we've done some surveys i asked the coaches to do one-on-one and it overwhelmingly i don't know what to do with the students that we're receiving and i and the thing i love is the heart of the teacher i want to do right by every kid and i love that yeah sure and i get that sometimes you need a saturation in order to have a deeper understanding since i know it's very unique concept and we are really pulling out all the stops to try to help get our kids

083up to sleep any further conversation questions comments i'll make a motion to approve the request uh right of a one-year position for the purpose of strengthening instruction in classrooms or special populations are present fantastic all right item hb is a separation of the high school assistant principal and athletic director or mr scholl i think you know if you want to come up i'll talk about it and then there may be questions for you so when i was assistant principal to high school there's actually four positions um that were basically administrators or quasi administrators there's a principal an assistant principal a full-time athletic director and a full-time cte director right now at china valley high school the three people are doing the job that used to take four people to do and we have more athletics

084and we have more cte programs so we have a principal a half-time assistant principal and half-time cte director and a half-time athletic director and half-time assistant principal so three people doing the job that used to take four people and all that hi uh ms wolf talked about kind of how that has impacted her and her department and administrative administration at china high school so over the last couple years we've seen an increasing number of students returning to campus that have for thc nicotine attendance is not being um adequately monitored because of the amount of time we're looking at discipline students are having a difficult time getting back into being students a higher percentage um and we've been spending a lot of time including myself and so we want to still continue working on our focus

085on building our cte programs and then for me i want to spend more time in the classroom i want to work with my teachers with data because a lot of the data i'm producing and sharing with them but it really in order for them to have that ownership they need to be looking at it with me and learning how to look at the data from our benchmark testings or our act or whatever we're using in order to make changes in the classroom for instruction so um that is that would help me immensely by having somebody that could just focus on discipline and attendance um so i won't have to be involved with it as much and give us just more time for other things um so not that i would still help but it's just

086it would alleviate sometimes the the girl stuff does get with me says i'm your female administrator so this wolf came in to um came to me with a proposal she has the capacity within her existing staff to take one of her teachers and um and take that teacher and make him a half-time athletic director and halftime teacher and really two of the three sections that are going away are athletic pe sections so it would really only impact one academic section and we've looked and they have the capacity class size to do that to lose just one academic section so this person would be teaching three periods in the ticket probably in the morning and then in the afternoon they would be an athletic director and so it's not any additional fte that's going to be

087added but there is additional expense because that person would get a stipend um for being athletic director because there's a lot of work outside of the normal day this person would be responsible for and then also the classroom site fund that they currently get within the this teacher would no longer be eligible for half of it so on top of that um skype then there'd be half of the classroom site fund that would come out of mmo now so that the cost that we're predicting is about and then we extend their their days not just a 146 days they go to 158 days for half their job so with the extended contract for athletic director the stipend and the addition of the classroom cycle and money coming out mno it would be 20 but we're

088basically adding freeing up half an assistant principle to help out with the discipline and freeing up more so i absolutely am in favor of going back to four positions i think that it's needed twenty thousand dollars kind of sounds like a drop in the bucket to me and i'm kind of wondering why we've chose half time rather than full time it seems like as as you said you know athletics has grown there's more is this teacher going to end up being taken away from teacher duties maybe just a little more than what we possibly may have i guess i'm looking at it in the long run it would it be better just to pull the plug and go for a full-time a.d and approve those funds rather than just doing it halfway right now we

089had talked about that and what we decided was let's take this step and then evaluate after a year and if we need that additional fpe half an fte we can come back to the board at that maybe a year from now and say hey we did this half we really need it as a whole and so the other thing that we have now that we didn't have back then is there's also a part-time administrative assistant right for some of the administration that this job used to have to do is now being handled by an administrative assistant or a secretary to do a lot of phone calls and scheduling and things um and be available in the morning so it was kind of like a baby step to get us halfway there and if we needed

090to go all you know an additional step we'd come back to you at a later time and i do get that i really do um do you have a plan in place for the what ifs the what if the ad just absolutely has to do 80 stuff during school time in the past they did have the position and they were able to because now we have the administrative staff um i think that that can be taken care of in the morning and then the a.d will be available in the afternoons because most of stuff for like setup of games and those things happen in the afternoon um and um if there is a meeting at aia we can get them a sub just like you would for another teacher and those are probably once a

091month once every two months and this teacher actually already the one that we're thinking about and that will come at a later date is already coach it coaches two c two um seasons two different sports so there he is gone a lot anyway and it actually will probably be more in the classroom than he than he is now yeah okay so when i i'm gonna be honest when i first saw this i was like no because i'm huge in athletics and i think that that's one of the things that keeps children in school and i mean i'm speaking from my own children's if it wasn't for athletics they probably would have gone to public school because i think it keeps kids active and um so i'm really big into the athletic um i i do

092have a concern because i do feel like our ad should be i think it should be a full-time position i just see so much on their plates and i hate to see things get slipped through the cracks whether it's scheduling the buses or games or anything like that so with your question of you know that you have a plan that if this does need to be a full-time position that made me feel like a little bit better about this um my other question is so we have two principles right now so is there going to be a third i'm just kind of we have two assistant principals i still have but we'll still have two assistant principals and then this will be athletic director teacher okay yeah so right now we really have two half-time

093assistant because one of them is the ct director and one of them is the athletic director okay so but is in our athletic director that is the also the principle didn't mean but in his resignation um that that um was not done officially so um so he hasn't resigned no no and that was we're working on that but so that will be a full-time position is what you're talking about it's not going to be like a part-time principle right no it'll be full-time if the position is full-time and it'll be half between discipline and and attendance okay okay and then whatever other duties of whatever is going on but yeah but those are the two main focuses okay i just want to make sure that our athletic program is really strong and i agree with

094you on that and then and because in the past we didn't have an assistant and a lot of the transportation those kind of paperwork things are done by somebody else currently yeah any other questions yes uh is this athletic director going to maintain coaching two positions as a head coach i am very very leery about that at this point um he would like to finish one more year and then um but he's not doing two two two he's just gonna maybe end up doing one but that may have changed already just to do none but i don't want to speak for that person but at this point he will not be coaching both our heavier time is always in the fall with football and soccer so and cross country so he would not be coaching

095during that time yeah in a normal world i would not one that is fully funded um i wouldn't support this at all um and it's a wonderful example of how we continue to um push push push and ask and ask and ask more of our people and that's the burnout factor that i'm afraid of and i think that something always gives it's going to be that person's classrooms that's going to be that person's coaching um it's oh man but i mean yeah we're proposing this position to try to avoid the burnout we really are and in and i think right now um what i'd like to see is separating the concept from the person because you'll approve the person later so i i hate for the concept to be not voted on because of who

096the potential employee that fills that i mean no no i understand that yeah the concept is what bothers me okay it's no matter who the human being is i mean you gotta you got a super person regardless right um well part of this cost if we if we add an entire fte you're probably looking at the 20 000 going to you know could be as much as 100 you know because you're you're you can't just add if we we're adding one half fte out of existing sections so there is no cost for the for the base salary if we want to add an additional fte you can't just add a half person because we're not going to find that we're not going to find that teacher to teach a half half a day so you

097have to add the whole person so we're trying to take this step this interim step at a less cost in order to kind of see where how it works if it doesn't work we'll fix it try something so effective oh yeah if i can i just i thought there's a little bit of historical perspective on it um we had a superintendent a couple superintendents back who didn't necessarily understand the nature of the modern job and you put it that way what it all involves and because of that believed we were overstaffed administratively at the high school and so we collapsed a position and went to we had a principal assistant principal who only did assistant principal things and then we had a full-time athletic director and a full-time cte director there was more work now

098in modern times more sports more games more struggles just all around um but also our cte programs have gone from like six to our kids can participate in 28 programs and so when you think in terms of that i would wager like that we're understaffed all around that we need a full-time cd director we need a full-time athletic director we need somebody who just gets to be the assistant principal because the person who's been the assistant principal and athletic director talk about burnout like your day starts at seven and it ends up like 6 30 the next morning practically so that's that has been really hard and i like you know i i agree with everyone and i really do think we're understaffed at the high school based on the quantity of work and the

099quality of programs that we offer now athletic and cte but because of our budget restraints and honestly the budget capacity that we have right now this is an interim proposal to try to like try it out with the least amount of expenditure possible is this the july 1st yes july 1st so this is a a year-long proposal right um well it could be in perpetuity if it works right right and then we would at this time next year if the budget allows for it and that's my concern i you know i agree with everything you said so and it's really more budget driven that we take this initials yeah so um yeah i'll support it reluctantly maybe we can have an update especially in the fall like you said it is athletic heavy yeah and

100see how it's going i mean i i agree i agree with everything that's being said i i just would hate to see either of like our athletics this guy's class this person's classroom full the coaching fall like that that's just a lot so i just i you know i'm willing to give it a shot with um and if it's not working you guys come back and say that we need to make some changes not that we necessarily have to say i think i'd be more comfortable if this person did not coach but that's just me i guess no no not just you okay excuse me but this is my analysis uh prevent burnout from one position just and just move the burnout to another okay okay all right i think we've discussed a lot again

101an action item so if we could have a motion to approve the separation of the cdhs assistant principal and athletic director positions um the uh separation of the cbhs assistant principal and athletic director position thank you a second second all in favor aye thank you yes i'll be anxious to see how it works thank you okay okay item eight see we are getting there people i promise you hc is tonight's personnel report mr shoulder there is a personnel report along with a supplement and i'd like to upon the supplement i'd like you to i'm gonna highlight number nine um which is we just you just approved that position and so that's the person that we're um proposing to fill that position i'm with you which is thanks this is reader so which you know everything

102that cindy talked about um there's really only one person that we know of that really could do that job and so that's why we're recommending mrs reader to be taking that position that would create an opening at um the high school i'm sorry that they'll real a deal real principle so there would be a principal opening um we cindy and i have been talking about a plan on how to address that we're actually meeting tomorrow with some staff members i'm a parent to kind of come up with some guidelines on what we're looking for and then we'll move forward with a um you know an interview process to fill that principal position at wa okay she's letting her staff know so this shouldn't be a surprise to staff they're aware of what's going on and

103um anyway this is also the time of year we get teacher resignations the thing i'm glad to see is if you looked under the new certified we have four new teachers already identified one is filling this is on a supplement one that's filling a position that we had at the semester uh a language arts position that we lost a teacher so that's exciting um we also have um at the very bottom one of our former paris who is student teaching now is going to come back um at um territorial and so we're we're moving forward and filling positions and that's actually exciting to see yes one of the ones at the top um number four is actually another student teacher that's teaching student teaching for us right now i'm looking at this and there's stuff

104we're losing a lot of really great teachers i know we're getting some probably really good ones too but um and this this is just the time of year that this will happen and actually what just to kind of let you guys know and what to expect in march we are anticipating doing teacher contracts in march at least teachers possibly classified we typically have historically done them in april but we have to have a month the contract has to be a month out before the teacher is required to sign it so a lot of times we will not find out if the staff member is staying until the middle of may when staff are leaving it's late in the process so the idea is to get contracts out in march and then they would be due

105middle april and that gives principals time to recruit and hire staff before the end of the school year and we're not behind the eight ball because other districts already higher so um there should be that should happen at least with with teachers come march 9th any questions on the personnel report all right once again this is an action item uh so if we could get a motion to approve tonight's personnel report and supplement so moved second all in favor aye hi all right moving right along course description yes this is our annual i'm trying to update our courses if you go and what's in red is going to be um removed and then what's in yellow is added so on our suggested course of study on page three um we're going to asset all of

106our students in ninth grade take our career exploration class um it's and then in our the senior year they're going to um because of the change in staff um we're going to have the second year of our yc english classes be yc 242 intro to shakespeare nyc 185 sports and literature and media which is a new class we'll see how our students are interested in that and then on page four we just added junior for our college classes because we do allow our some of our students our junior students who are more advanced in their classes take concurrent um as long as it's part of the ajac um with the other pipe on page 11 um it's just uh we're removing the two descriptions of yc english 212 and 241 and adding 185 and 242.

107there's some changes on seven and h also oh sorry so in sorry about that so we're going ahead and removing the drafting design two um because currently we don't have a drafting in design one uh we're still looking for somebody for one but um and then for yc change with precalc it's going to be divided into um what matt 182 pre-calculus and then that 183 pre-calculus the first one's algebra and the other one's trigonometry okay so instead of full year those will be semester classes [Music] on page 18 we have just an updated um description to our concert choir we're still going to have that in sparsity choir on page 19. just updated um course description from the fire teacher disappears and then um we went ahead and on page 20 is just the titles

108for career technical education and then cte courses offered at chino valley high school um and we add year two because now we can give um college credit is going to be ags 120 intro to animal industry full year so we're that is the second year is now going to be ags 120 and the kids can get college credit for that and then on page 22 the prerequisite for the horticulture class has just been changed um to add year one and two or they're in real enrolled in bad year two so they can do those classes concurrently any questions so far okay on page 24 on drafting design um two we just we're still having in the uh in the handbook what's happening is that if we could find a year one teacher we don't want

109to completely remove it but we're looking still looking for a drafting design teacher so we have drafty design one we only have second year this year so if we're building back our the program hopefully by finding an instructor we'll offer drafting and design on page 26 where went ahead and separated the mountain into c10 classes out of the just general ct courses so that's why that information is in another place and it just has the description of um exactly what mountain to see ted is and the programs that are offered and then on page 28 because these are our dual enrollment classes you'll just see the pre-calcs mentioned there again because we have them in two spots on your math and under my sequel enrollment and then the change to the prerequisite for the ats

110250 on page 29. and then on page 32 we're just removing the teen leadership because of increased career exploration classes cbhs has done a ton of work with the over high college over the last calendar year yeah to kind of update and refresh our dual enrollments and the descriptions and the course on rights to better kids who are trying to earn their ajax which is their arizona general education certificate that's those classes are often for transfer to any parasite university and we were really happy because we have a larger number of kids that have taken advantage of the current classes on their own time and that makes us really happy for them because we'll get more kids that will have most of their college first or second year taken care of we love having those

111opportunities for our kids that's great any questions in the course description yes sir um i've got one it's actually two places but it's the same thing on page five and it's later on also uh on the uh requirement for the pre-calculus you know the algebra course you know you split it into the two you say for the pre-calculus course a prerequisite of c or better in algebra two is that adequate to prepare kids for that that knowing what you you need or don't need to get a c scares me to put them into a uh algebra well we have students that want to challenge themselves and we don't want to stop them from that most the students that do go into these classes are arb students but we do have students that want to challenge

112themselves and i really don't want to stop them and the college is okay with that right yeah it's not like it scares me yeah because i've seen what c students and men can or cannot do uh our and my concern is are we setting them up for failure well by letting them in and they're not adequately prepared and then also um with that with that um they have to have a teacher recommendation so the teachers will be letting um mr eisenberg the the pre-health teacher know if he feels that they are in the counseling staff that if they feel a student should not be in there but we do have sometimes kids that have gotten a little bit lazy and then they decide that um they want to challenge themselves and that they really have

113the aptitude for it i didn't see anything about a teacher recommendation in here it's there don't miss it yeah it says prerequisite sierra bidder and algebra 2 and teacher recommendations two years yeah and we also have um and or a ct math score of at least 22. so there's other things that can go into making that decision so the student can there's a student that got a c in um algebra 2 and his act score in math was exceptional and i called him in to say what what what's going on yeah so it's not like it's going to be flooded with students who aren't motivated but i i don't like stopping opportunities from students especially if the teacher feels they have the potential and their testing shows it yeah as long as we're not setting

114them up okay any other questions good job as always this is an action item one more time folks to make a motion we approve of the 2022-23 cvhs courses twitching catalog okay all in favor aye aye aye thank you everyone thank you for being here tonight see you next month