001Okay, I'll call this meeting to order. Please stand for the pledge of >> allegiance algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you very much. Please be seated and welcome to the February 24th special meeting of the RBB school board. Um, please let the record reflect that Mr. Tucker, Mr. Durham, Mr. Damas, and Mr. Kerr are present. Are there any visitors who would like to make comments this evening? Seeing none, move straight on. So the first agenda item is uh consideration to approve service agreements to Harold Fish Incorporated. >> Yes, sir. Um so this was item that was on last week's uh agenda. We had a couple questions. We wanted to make
002a revision to the agreement which bas the the adjustment was to add a um a an item where we would be able to terminate the contract if necessary. And uh so we added that. And uh so this this is for um servicing uh our HVAC uh not just controls but the um uh the engines the um boilers and also includes the controls and uh so in this scenario with this contract we would have somebody um from HFI to be on our campus us three days a week, three full days. And the whole idea behind this, what I've been trying to do the last several months is to get our approach to our HVAC system from being reactive in other terms and uh when things break down and we react. We want to get from reactive
003to proactive and I believe this will help us to do that. We will still be under contract with Johnson Controls through December. [snorts] uh but they just focus on the controls aspect of of everything. So the cost would be $184,800 uh for a total of 1,200 hours and uh this will come out of the 2022 general obligation obligation bond. >> Okay. Do we have a motion? >> I move approval of the federation to approve service agreement with Herald Fish Incorporated. Second. >> Moved and seconded. Any discussion? >> So, did we verify? We're going to try to get out of Johnson Control. >> Well, uh we are uh reviewing that contract uh to determine exactly what services have and have not been delivered and then we'll proceed at that point to see what our options are.
004>> Okay. Thanks. [snorts] >> So, preventative. So, they're going to be able to do some testings as things go along just to to to keep track if things are starting to decline and need early assistance with uh HFI. >> Yeah. You know, uh just kind of like taking care of your car. There's certain things you do with your car uh to keep it running well. And that's what that's where we want to get to that if they're here every day. Yes. If there's a issue, they're here to here to put that out. but eventually to start maintaining the equipment so it doesn't break down. >> Right. Okay. Any further discussion? >> All those in favor say I. >> I. >> Opposed? The motion carries. Next action item is consideration to award a bid for the
005roof projects to roof links. >> Yes. So, uh, actually six and seven. Uh, we advertised together. Um, the advertisement was in the newspaper January 18th, February 4th. We had a pre-bid meeting on February 19th and a bid opening on February 17th. Martin Trudale from Skilman is here tonight. Do you want to speak to a little bit to this? >> Yeah, I want to speak to him separately. Um, the first thing was roof lights. >> The first thing was the roof bid. Um, and we got a bunch of bids for it. We got seven or eight bids. Um, roof link was the low. We have not worked with roof link before. Um, so we did two things. Um, we made some calls and and Brad was part of that. Um, Victor Landfair um, talked to Mike
006Ship from Fanning and Howy who had recently done a project for them and they were solid. Um, they got the job done and they got it done pretty spec. >> Um, they were very low. They were um um 400 $400,000 low. Um, so we got got good bids. Um, we also did a pre-awward conference with them. Um, Rick and Arnold joined in on that. We went over items like making sure they have the allowances in their budget and making sure they're going to man it with their own personnel and all that type of thing. Um, and they gave all the right answers. That, um, pre pre-awward conference, um, gets documented and it gets um attached to the contract so it becomes part of the contract. Um so we feel like um that they're a solid
007company and we're recommending them um for your roofing project >> and I know everybody in the room knows everybody but um did you state your name and affiliation? >> Yes. um for the >> Martin Trudell and I'm with the Skilman Corporation. We're the construction managers for the project. >> Okay, perfect. Um okay, do we have a motion of the bid for the roof project to roof links? >> Oh, second. >> Okay. And what's the total amount of that bid? >> 1 million470,375. >> Okay. Uh any discussion [snorts] hearing? None. All those in favor say I. I. Opposed. Motion carries. Okay. And so then to talk about the HVAC uh which is the mechanical system uh to Herofish Inc. A bid. Do you want to continue with that or? >> Yeah. Um the the second bid
008that we did was for the um heating, ventilation, and air conditioning, which really was boilers. Um so it's a boiler project. We had two bids, but they're both very reputable contractor. We had um Heftlin and we had Harold Harold Fish, which usually goes by HFI. Um HFI was a low bid. The bids were real tight, which usually means you've got good documents. Um, Herailish was low by just a few thousand dollar. HFI was low by a few thousand. We did the same vetting with them even though we have had experience with them and we're comfortable with them. Um we uh had um Gabe from creative engineering joined us on that and Arnold and Rick were also part of that. The same thing we will attach that to the docu to the contract. Um and we're
009recommend they're they're a good company. The numbers came in well and um we're recommending them. Okay. And their bid was >> uh their bid was 1,189,000. >> Okay. Do we have a motion on the HVAC boiler replacement? >> I make a motion to accept the uh the bid from uh HFI Herald Fish for the boiler project. Moved >> and seconded. [clears throat] Any discussion? [snorts] Hearing none. All those in favor say I. >> I. Opposed. Motion carries. Can't believe there's any more boilers that we haven't touched. Um, okay. Next is the to approve a quote from uh top to bottom masonry restoration. Dr. Sanders. >> Yes. I'll just let explain uh the rationale here. What we did was we had we had the quotes for the mechanical or the bids for the mechanical. Um we
010had the bid for the roofing. The roofer part of the roof project at the junior high was to cut in new through wall flashing around the gymnasium. So you have to remove the masonry, put the flashing in, put the masonry back. That's not something a roofer typically does. Um, so rather than have have, excuse me, a bid from the roofer where you don't really know who they're going to hire to do the masonry, um, we broke that out and we did that by quotes and it it was a if it's under $200,000, um, you can do it by quote. So that's what we did. Um the other thing we did is we worked with uh Russ Mink who's a um roofing consultant and we talked to him and asked him to recommend three roofing or
011three masonry contractors that that he felt good about and he'd done work before. So you kind of prevet them that way. >> Okay. >> Um and you only need to pick up three and he had three good ones. [cough] Excuse me. roof um I'm sorry I was going to say roof length top to bottom was the low quote um and as I said we they were kind of prevetted before we even asked them to give us numbers um the the low number was top to bottom what else oh the other thing I wanted to say about that is um in the spec It called for pre um waterproof masonry materials. Integral is the word I was looking for. Integral waterproof masonry materials. There's a question that that was going to get real expensive. So, we
012looked at it two ways. We looked at it with the integral material and we looked at it with a post applied. They came in a lot closer than we anticipated. Um, with the post applied it would have been 64,700. With the integral, it's 68250. So, they're pretty close. So, what we're recommending is going ahead and accepting the integral um waterproofing in the masonry materials. Um, with that, that would be top to bottom masonry. It would be $68,250. >> Okay. And that's the total bid >> quote. Yes. >> Total quote. >> That's a quote. >> Okay. >> Yeah. >> Okay. Do we have a motion? >> I'll move approval of the top to bottom restoration contract. I'll second. Move. Seconded. Any discussion? Hearing none. All those in favor say I. I. Opposed. Motion carries. Um >>
013with that, we'll go ahead and get the contracts put together for the two bid projects. The quoted project um we'll work um with Jerry and we'll set that up as a um purchase order. >> Okay, sounds good. So, will you be talking about the sport psychologist, too? [laughter] >> Thank you very much. We appreciate it. Um, appreciate you making sure that the different alternatives that could be used would be effective. Um, and you know, breaking these bids out like you guys have been doing has really uh saved the corporation a lot of money and it's helping our bond money go farther and farther. So, we really appreciate you guys. >> I'm sorry. >> Yeah. Yeah. This is great. Okay. Um, next then is the contract with the Indiana University for um, uh, sports psychologists. >>
014Yes. So, this is a great opportunity for us. Um, we, uh, are encouraging you to approve a contract with Indiana University uh, to provide u basically uh, clinical uh, experience for I students who are enrolled in counseling, psychology, sport and performance uh psychology. And so these students, IU students would uh come on campus. Uh we would provide them with uh students who uh they students who might need some uh uh mental health uh supports services. um that they might be just going through uh certain issues in their uh personal life. Uh but these would be uh athletes um that uh they would uh work with these students to provide them strategies uh for game time uh emotions, pressure, stress, and uh and these uh students will um they'll often come and talk with our teams
015as a whole about strategies of how they can uh control their emotions during a sporting event and then um they come to the games actually and they're they're at the games to support the students. There's no cost to the corporation. This is just like providing student teachers in the classroom. >> Approval of contract by you for sports psychologists. >> No second. >> Moved and seconded. Any discussion? >> Uh [clears throat] just a question. Are these grad students or >> uh I I think they're grad students >> in that role. They they're likely not um undergrads. They would it's similar to the types of programs that we have um with IU through other types of psychology. So school psychology, school counseling, um those students are postgrad um and working it could be towards a master's degree,
016it could be towards a doctorate um just different different programs there. And then would the student would our students our athletes ask for or would this be? >> We would need to create a procedure for that. Um we've been really fortunate. We have had um some school psychologists that have come in previously. Um we have one that comes in basically every every year and um the students have really formed a good relationship with her over the last couple of years and I think the person previous to her. Um but our students are um becoming more accustomed to to sports psychologists that it's just a way of what you do when you're an athlete. Um you know it's a lot of pressure on kids when you're talking about high school sports now. And so um I
017don't think it's unusual and I think we've developed a culture at Edgewood that asking for help is not a weakness and in fact it's a strength in this area. So, it would be something that we we would continue to cultivate that type of um environment around our sports psychologist and making sure that our students are using them appropriately, but also um using them in a way that that's helpful to them. >> Thank you. >> Yeah. And on top of that, something Jennifer mentioned reminded me of, you know, just in general, uh, because of all the the efforts as a school corporation we've put in over the last several years with mental health that, uh, it's not such a stigma to to go get support and help. It's sure, >> it's just almost like going to
018the health clinic. And uh so that's great because that means more students are going to take advantage of the opportunities. >> Yeah. I think it's timely. I watch some of the Olympics and a lot of the stories of the athletes >> revolve around how mental health issues, loss of parents, loss of, you know, siblings and and and and falls and breaks and injuries and how all that wears on their mental health. and it's >> a little different >> um in in that way. So, >> having >> as it relates to sports, having spec someone specific >> in that area is sounds really good for our students. >> It'll be interesting to see if they can work with our coaches in terms of how to support our athletes. Um, you know, we're talking about high school
019students, so they still, you know, have that regulation piece that comes with social emotional intelligence and, um, sometimes we forget about that, that they're still high school kids. And so helping our coaches know how to handle those types of things as well, I think, will be really important. Um, you know, a lot of times we hire coaches, but we don't provide them a whole lot of training and how to uh, manage kiddos. And our teachers are great at that day in and day out, but coaches might look a little different. So, I'm anxious to see how they can also provide support to our coaches in that realm. >> You mean you don't just tell them run a lap? >> It's amazing. You don't just say run a lap and when they fall down there, you
020got to have some appropriate response to that. So, >> ropes [snorts] and dirt. There you go. Okay. Um, any further discussion? >> I just double check. There's no there is no additional cost to the school corporation, but we are going to come up with some type of oversight. >> We would have to have >> we got have to report to somebody. That's >> we would have to have anou oversight. They would have somebody at IU who would be overseeing them. >> An additional person to come in and oversee these kids. >> No, it's just the same as like like like Dr. Sanders said, a student teacher, right? there's somebody overseeing them um through IU and then Jerry Bland, Sam Jones, and then whoever they would also have on site because these students counseling department >>
021or counseling department. Absolutely. Yeah. >> Okay. >> All right. Thanks. >> Any further? >> All those in favor say I. >> I. Opposed. >> Motion carries. Our final action item is an amendment to the contract with Skilman Corporation. >> Yes, we've been uh just very happy with our relationship with Skilman. some of the uh issues we've had in previous years uh related to construction uh simply uh just vanished uh because we uh of our partnership with Skilman uh that we have somebody on site here uh every day uh and in fact uh this amendment will help that person who's been working with us to continue working with us uh and so Uh I think it's been a really well worth the money and uh very helpful to our school corporation. And so Victor I think
022is going to come up from uh Victor uh if you want to come up and say a little bit about the amendment. >> Appreciate your comments, Dr. Sanders. Um we really appreciate the relationship uh and uh we're really proud of the projects that we've been able to complete. That's really pretty amazing what we've been able to accomplish over the last few years, not just the new uh childhood center, but the projects at the high school. U this this is a process that we've used on several repeat clients. Thank you for letting us you be joining the club as one of our repeat clients. Uh you have a form of contract A132 which spells out all of our services, all of our contractual obligations. This amendment, which is just two pages plus an exhibit on the
023schedule, just basically articulates the projects and the fee. Uh everything else still applies. And so we've tried to capture all the projects that uh that we've discussed in terms of our preliminary budget. We've established a timeline for all those projects. We intend to bid them. We've already got through our first bid package, what we would call a bid package, collection of projects. We'll have two more. Uh essentially the next two will be the turf softball turf baseball turf projects and then we're going to collect the remaining projects into a much bar larger bidding event for the music additions, the temperature control, the remaining roof at the high school. So that'll be the biggest later uh this this summer. So our fee is simply a reflection of time. Uh we estimate 24 months of construction starting
024uh in April. Uh and so that that allows us to continue our previous contract, start with our new contract and keep Dale in uh in in here in the district continuously. So um if you do the math and you divide by 24 and then you look at our other contract and divide that by 20, it's the same number. So we're essentially proposing a same we calculate our fees basically on a monthly basis. So all the time that Martin and I spend are baked into that month monthly calculation. So again, we really appreciate it. Happy to answer any questions. >> We have to keep >> uh only if you uh if only if you choose. [laughter] >> Dale is an option. >> Dale, we love Dale. That's the best part. >> In fact, Mr. Skil, I'm
025going to come back if you would rather work with somebody else myself. We uh we're were able to do. But no, in fact, we happy to have Dale continue. We'll have Martin continue uh and Tanisha will be supporting Martin. So we're able to keep the same team in in place and we think that's and having the same architect. So I expect the same performance on the next group of projects that you've had so far. >> Approval of the contract building and seconded Christine. Do we need to state any amounts on this type of but since it's professional services it's >> I I had that and you tell me if I'm wrong but that this would increase um the from the original contract 96,000 is that >> I always think it's good practice even it's not
026technically required. >> Yeah. Okay. So that's all we're looking at. And of course, if we stop the project, then that would stop the oversight of the project. Not that we're ever going to stop a project. Basically said, you need to give us notice and you'll pay us to the point which we stop working pretty. [snorts] >> Yeah. >> So we're just extending the >> for 24 more months. Correct. >> Yes. >> Okay. >> That's the simplest way >> as as compared to the 20 months. So that's the difference in pricing and okay [clears throat] >> happy with the way things are going. So, >> right, Martin's never given us that refund on that soft cost shed, but >> I I think the amount of our staff time [clears throat] has decreased [snorts] a lot and
027uh >> I think we've saved some money in aspirin cost, >> right? >> Aspirin cost. Yes, aspirin. Aspirin cost definitely. And and having the professional eyes see it instead of ours. So sounds uh any further discussion. >> All those in favor say I. >> I. >> Uh opposed. [snorts] Motion passes. Um is there are there any board comments tonight that anybody'd like to make or Dr. Sanders or Okay. Um well then this meeting is adjourned. Have a lovely evening. >> [music] [music]