001this meeting to order. Please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. You all please be seated and welcome to the June 2025 school board meeting. Uh just a couple weeks away from having a half of a year gone already. So, okay. Um, let the record reflect that all board members are present tonight. And are there any visitors? Are you a visitor? No. Okay. And my hearing aid just went out, so we'll see how this works. Um, all right. We'll jump right into the consent agenda. We had a bunch of listening moments last week or month, so we'll keep moving. Um, we have the May 20th
002regular board meeting minutes. We have the treasures report for May of 2025. And Mr. Dal, the claims, please. Thank you, sir. The gross wages for May the 9th, 2025, $826,21510. Gross wages on May 23rd, 2025 for $842 $842,462.92 for claims prepays on May the 1st, 2025 through May 31st, 2025 for 1,149,842 for claims regular vouchers for 617 2025 662,5387 for grand total of 3,481,00 23.91. Thank you, sir. Thank you, Mr. Um, then we have personnel resignations, retirements, non-renewals, leaves, and terminations. That is C1 through 35 and D personnel appointments and transfers 1 through 57. And then we have outofstate and overnight field trips uh E1 through 7. And these are all of the um normal high school and junior high um athletic camps. So that's what those are. So do we have a motion? I
003move approval. Move and seconded. Any discussion? All those in favor? I opposed. Motion carries. Dr. Sanders. Yes. Uh we have uh obviously if you looked at the agenda we have a long list of new teachers and uh it's it's exciting to see there's several uh on here for the new EECC the expansion of that building and uh so we're very excited to have those folks uh present. We have some teachers who are present here tonight. And so I'm going to call on uh the principles to uh introduce uh their new folks that are here. So we'll let Brenda come up. So I'll introduce both of them. Yes. Well, we are very happy to uh share tonight our new assistant principal at Edgewood Primary School, Alisa Van Dusen. And she comes with a very well-rounded background.
004She's had 14 years in the classroom and many of those years have been in first and second grade with a touch of fifth grade. So that's good. And then she's been a title one reading specialist for the last few years and an intervention coordinator as well as an assistant to the principal. So she's got some solid experience. She's been in the building already. She's met a few teachers and she's seen her new office, but now it's all been cleaned out. So the key is on my desk. Come and get it. You can move in. You can move in tomorrow. Um, and then we also are uh happy to have Maitlyn join us for good. Uh, she's been with us actually for the past year. She started out as a student teacher, moved into an instructional
005assistant position, and then um became our long-term sub. Now, in the process of all that, she's had a baby. She's lived through a flood. She's lived through all kinds of things this year and has hardly missed a beat. And so when a kindergarten position opened up, we were just happy that we were able to offer that to her and she accepted. So, um, Maiton, welcome. It's good to have you. Excited to have you both with us. Glad you could make it tonight, too. So, Lisa is going to be a great instructional leader. She has so many so many experiences. Uh, she has a a dual dual license and English language learners, right? Yeah. So, that's going to be a big help. All right. I'm gonna ask uh Mr. Siglin to come up. It's always Brenda's
006hardest person to follow because she always has these super long introductions and knows everything about everybody. And but uh we are excited. One of our new teachers, our seventh grade science teacher, uh Penpen Ping is here to join us um moving here from Louisiana, right? um to Bloomington and uh she will be our seventh grade science teacher this year. So, good to have you. Welcome. Yes. And then uh Mr. Acriman, we got her at Edgewood High School. We won. We have Shondaanda Clinger. Uh Shondaanda has taught for a long time at Owen Valley Middle School. Uh we have all like every time we have a special education opening, we all try to recruit her and we got her coming this way and we are really excited. So um it's been a great day. I'm sorry
007I'm a little giddy. Hired a new math teacher, new English teacher. I haven't hired this many teachers in a long time and uh Shondaanda was just the first of a few home runs that we've hit for the high school. So really excited to have Shondaanda at the high school. Uh she will be there. Um, she missed Jackson, her oldest son, but she'll be there for Ryan, and I know that he's going to enjoy having mom around as well. So, Shondaanda Clinger, I just put two and two together. I'm in Fairford. Welcome aboard. Glad you're here. And those those boys Good. Good. Those boys are they're smart. Yeah. So, little quick story about Jackson. You know, we were already impressed with Jackson because of what he did in the uh with the coffee shop. And uh
008I couldn't make it to his open house. So Matt and I took him out to to lunch. And uh he proceeds to tell me that he has this other business that he started on his own. It has to do with shoes. And uh I mean it's just remarkable how he is able to use his the technology to buy the shoes at a low price and then he sells them and that's his uh studentr run business on his own. And then uh I just got to tell this because it's just so exciting. at his 10th birthday, 10 years old, Jackson took his money from that he got for his birthday, invested it in stocks. Uh, yeah. So, uh, didn't think he was impressive before the launch, after the launch. That's all we talked about on the
009way back. Yeah. I think I need to meet with him. Wow. Like I mean he uses put money in, he sells, he buys, he goes back. It's amazing what do so much intelligence and even Mr. Durham put two and two together. All right, I think that's all for me. Now we'll move on to the assistant to the superintendent report. Yeah. Did you guys already vote on the consent agenda? Yes. Yeah. Okay. All right. Well, you guys have the cash flows there in front of you. Uh starting with the education fund revenue projections for the month of May were very accurate. Uh expenses came in slightly higher. One of the main factors that we as we paid our uh deductible on, we have multiple students that are in outside residential placements. So, we have to pay
010our deductible on that before SEK picks up the remaining costs. So that was a um an increase to what we had expected in claims and that was something that just ended up hitting this month. Um the other thing made some changes to so the state made some changes to on my way prek funding. It was cut back significantly. So it the reimbursement rate is is less than 50% of what it used to be um for for a program that's eligible to receive that funding. That's that's something that will definitely be a hit to us as as far as expected revenue for the preschool. As well as they're limiting the number of people that are actually going to be eligible to receive it. They're capping it at 2500 people um based on on the way that
011the budget was set up. So Heather and I have worked on that trying to update kind of where we are on enrollment projections as far as this far into it, how many we think might be eligible for on my way prek. Remember, we have everyone apply at the beginning of the application process just because it's beneficial um to the parents. And in this case, it's not necessarily going to benefit us, so to speak, because the reimbursement rate doesn't even equal up to what the actual cost of of enrollment is, but it's going to be a huge benefit to any family that might be eligible for it and would be, you know, accepted. So, we'll see how that goes. That does that does in negatively impact our projections. And so I took down those projections on
012preschool revenue by about 15k a month um for the rest of this year and then we'll make adjustments in 26 and those sorts of things. But overall with all these things in mind, it it cash balance looks a little different from last time. But again, we're still we're still showing that we're going to eat in some cash and and really the the general guidance on this is not much different than what it's been. We're in a great place with cash balance. we can um strategically look at how we want to to to move with with cash balances over the next, you know, year or so as we navigate the changes with the legislative session and what we want to do with uh our employee pay and benefits and all those things. So, we'll just continue
013to be cognizant of that um as we you know make staffing decisions and and all those pieces. So, move over to the debt service fund. Um there was revenue in the debt service fund in May. Um it was reimbursement of funds that occurred um when we made our payments on an a bond obligation that has since been paid off. It was the 2009 bond obligation that's now been paid off. And so when we make our payments the trustee bank invests those funds for a period of time until they release those uh dollars out to um the people that purchased our bonds. And during that time it acrus interest. And so at the at the closure of that then they pull that money back to us. checked with Jacob McClullen for Bose on on the appropriate
014place to receipt that back into which is our debt service fund. So that's where you would see that that come back into the fund. Um and then say what which amount is that? That would be the pull it up here in front of me. That would be the $2,680 that you see in other revenue on the debt service fund for the month of May. Um but yeah, that's that was a that was and then we paid a small trustee fee. Everything else um is normal as expected. We'll we'll make um some payments on some bond obligations in the month of June. We'll make the rest of them um for that for that first round in July. As normal, you'll see that on the cash flows and everything's in good shape there. Operations fund staying pretty
015steady. I layered in uh the daycare uh costs in um and just trying to look at where we are as far as what we've committed to as far as hiring staff and then what um we think we'll have as far as revenue goes based on um the people that have said that they're interested or they're going to need that daycare option for our staff. So, we've layer layered that into the revenue and expenses. Um we we have only hired up to this point based on what we think we need. We're not going to hire everybody if we don't need everybody at this point. just again it's meant to run it as an almost atcost option. Um and so we want to be mindful of what the demand is versus how much staffing we have as
016well as just making sure that we're um meeting the expectations as far as studentto staff ratios. Um and then other than that we're sitting in a great place in the operations fund. Things have stayed steady. I just continue to remind you during the summer months, technology, maintenance, custodial crews, there's a lot happening around campus and they're working hard just for summer upkeep, improvements, all the different things to get ready for the next school year. And so that stuff is is actively going on and going well. So I appreciate their efforts. And with that, I'll take any questions on cash flows. One quick question on the first thing you said out of the gate, the multiple students in residential placement. How many kids are we talking about? Uh we have two students in ballpark. What's our
017cost on that? Uh one of them the monthly cost is about 18 grand or so. The other one's uh north of 60,000 per month. Um and so right now if you talk about 70,000 a month six over 60,000 a month for one because of the needs of the child that's in the place in the facility. Um and so they that is one where we have to we put the application into seek for excess cost funding through the state. Um and we have to pay a deductible on that each fiscal year. So this year it was a little north of 28,000 that we had to pay a deduct deductible on in order for SEEK to pick up the remaining costs and then that that is a reimbursement. So if you guys look in the fund report,
018there's a specific fund as it relates to SEEK and you'll see that functions much like any other grant where it's a reimburseable. You'll see that in a negative and then we send in the reimbursements. They send it in and eventually it equalizes itself out at the completion of each fiscal year. And then so what's our net cost then? Net cost if SE picks it up it's the cost of our deductible which is 28 a little bit north of 28,000. If SE annually annually annually. Okay. If SEEK did not pick it up then we would be on the hook for all of it. And so that would be something that would be a huge expense. Okay. Okay. All right. If somebody transfers in from another school corporation because they couldn't provide the services, they should have
019provided the services. Correct. They that's their responsibility if they came from the corporation. So if it's a public school that's accepting a student with different needs, yeah, I would assume that they're they're then responsible for for meeting the needs of that child depending on whatever's been, you know, agreed upon in a case conference committee for a student with an IEP. So, these are students that have an IEP um in place. Okay. All right. Thanks. Yeah. Okay. Moving on. We have the Skilman construction report and we have Martin Trudale with Skilman with us here tonight to walk us through an update. I'll try to get this pulled up on the screen while Martin makes his way up. 720,000 a year. that screen over there. I can't read it because of the glare. P V Z 3.
020Okay, Martin, I'll let you take it away. All right. Um, I think what I'd like to do today is we've got the board package here, Matt. I think that's available to the board. The package, talk about this. Yeah. Uh, I I can email it to him. Um, I think I'd like to talk about kind of some highlights of what are going on in the next couple of weeks. Um, so starting with the early childhood center, um, adjusted the timeline just a little bit because we're actually doing it in 15 months, not 18 months. So, um, early childhood center, we've got the exterior pretty well done. You can see the green metal panels. My sense is probably a lot of you have seen that in person. Um, but rather than go through all the little items
021on uh last 60 and next 60, if it's all right with you all, um, I'd kind of like to just talk about what we're really driving on. Um, the thing we need to get, and as we go through it, you'll see some pictures of of the kitchen. We're really pushing on the kitchen. Um, the reason we're doing that is we need to get a board of health inspection before we it can be used. And we also need to have uh Vicki, right? Um get it stocked and ready to go. So what right now we have the kitchen equipment installed. Um and Matt, you might flip another couple pages. Um so all the kitchen equipment's on site. It's installed. We're doing just some minor stuff and some cleanup. Um we're doing cleanup this week. What we
022want to do is the first week of July get the board of health in there to look at it. Um it's not unusual for them to have a few things to to touch up. Um and that would give us a couple weeks to do that and we're hoping by um no later than July 21st to have that where it can be stocked and um start using it. And again, if we do that the first week of July, that'll give us three weeks to to make that happen. Um, we're hitting flooring real hard next week. Um, and we ought to have a lot lot of the administration and and those type of areas. Um, ceiling pads, we're dropping in ceiling pads. Um, right now jump to the administration in the clinic. I believe we've got Matt
023Furniture coming on July 15th if I'm correct on that. Yeah. Furniture delivery install. Yeah. Um so what what our goal is to have the administration and clinic set up by July 21st. And I'm getting way off our our PowerPoint here. Um but if we have that by July 21st set up, then um Heather and her staff can get in there and get themselves going. And again, as I think everybody's aware, we're really pushing the early childhood. Um we've condensed it to a pretty short window. Um and I think we're going to make it. Um teachers, we're saying they're going to be in there on the 28th. um and we'll be able to set up their classrooms. That only really gives them one week, but we need to get it done and get cleaned before they
024move in. Um paving will be done yet this month. Um but a lot of the landscape and and we're putting sod in up next to the building. So from the parking lot, it's going to look done um because we'll have sod up there. But the fall planting season doesn't really start um till I think it's August 15th. So any turf out in the the swale or around the north side of the building where it's seated that that'll get seated probably that first couple or second couple weeks of August and you're really not going to see the turf coming up until September, October. Um, what else have we got? Okay. Um, and then the the other thing that's that we're pushing is the playground. Playground. Um, what we want to do is get all the paving
025and all that kind of stuff done so they can get around the north side of the building. And again, I'm way off of the the program here, but the playground um should be installed early July. They're waiting for a couple of events for that. Um, and then they'll move move into that. Um, again, not to spend a lot of time on this piece, but I don't know if you want to look at some of the pretty pictures we have. We could do that. Um, and I I guess with that, are there any questions on the early childhood? Just confident you're going to get it in time, right? I at this point we feel pretty good about it. Good. Yeah, we're we're at the point where um weather really doesn't impact us much. We've got there
026are five mechanical units um rooftop units that do the air conditioning for the building. We've got three of them running right now. So that whole um classroom wing is under condition. Now, what that means is then units are running. We don't have the controls, the computer controls up and running yet. So, they they're just manually turning it on and off as they need it. Um, it's important to have that done because that case work is subject to humidity as are the ceilings. Um, so we've got that all under control on the west side of the building, what we're calling unit A. The two units there are not running yet, but they should be running next week. So, right now we're running um portable dehumidification in there. You guys said I was up here Saturday. There
027were there's probably 15 people there working Saturday. Are you working on Sundays, too? I'm not. You're not. I know. I didn't I haven't seen you ever on the weekend, but I don't I I was just They were getting after pretty hard on Saturday. They I I tell you what, Dale is pushing them like crazy out there. It's making it happen. All right. I haven't seen anybody there on Sunday. You're right. Saturday. Yeah, they have. Yeah. Yeah. Right. Yeah. There's not a whole lot of days between now and the first weekend. I know. Yeah. Anyway, I thought that was more valuable than running piece by piece, right? High school. Um, Matt, you might flip into that. Obviously, um, we're working on the outside. You can see our little red brick pier, which I think the next
028slide is a closeup of that. Oh, um, site work. Um, we've not been doing a lot of site work the last 60 days. Um, we're working on the grease interceptor on the building and I I'll kind of let you guys look at that rather than go through item by item. And you might flip to the next one, Matt. Um, there's our red brick pier on the south side of the building that kind of works with the red brick on the north side of your building to try to tie it all together. That looks a little green in the slide. Um, but you can see the even though they're both green, the the color of the concrete panels kind of work with the color of the the limestone and with that red separating them. I think
029it makes it work. Um, the next 30 days, we'll complete the metal panels. We're going to install the athletic equipment. Um, and let me look at my notes here. Um, we have we're starting to install the the equipment now. We need to get the air conditioning going before we do the floor, which should be in the next couple of weeks. Um, but the floor will go in in late to July. Now, just a reminder, the the fieldhouse um was never scheduled to be done by by fall term. Um, we've got that scheduled in our as bid schedule is being done in September and we might beat that. We might be able to get it done sometime in August. No promises, but we're pushing toward that. Um, kitchen. There's the chaos of the kitchen. Whole lot
030of block work that that used to be your auxiliary gym. Um, you can see on the one side is a block. The other side is block plus the duct work for your um your um hoods for your kitchen. K kitchen. Again, we were pushing to see how quickly we could get it, but what we've essentially done is said go to the early childhood, get that kitchen done. We're real close to where we could have the kitchen done before fall uh fall term, but to get it in and get it um board of health through it and all that kind of stuff, that's not going to happen. Um so we've talked to your food service people. They're going to work out of the existing kitchen at least for the few first few weeks going into fall
031term. Um, and then as we get that kitchen done that, they can kind of evolve over to the new kitchen from that. We're trying to get the um floor done in the cafeteria. We're definitely going to get it painted before school. We're going to get as far as we can with the floor. And Matt, I think Dale may have talked to to you and Jerry. Um, it may be something that um you may need to you may be working off a concrete floor in there for some period of time as we go in the fall, but um we'll do it in such a way that we can get in there and kind of give you part and work on part. Um and then the last thing we'll do is get into the existing kitchen and
032take it down. One change we made, excuse me, in the choir room, it had existing concrete risers. Those were originally called to be removed. After discussion with the high school staff, they decided they did not want them removed. So that saved us a little time. Um so we're working on that. And the band room, that whole area, um phase eight of the high school is on schedule. Um, so we expect that to be done by the time school starts. And then I'll just put that one little slide. The the discus area off of the high school um football stadium is in process right now. Again, don't expect to have good grass in there until at least spring and probably next fall, quite frankly. Um, so at your leisure. You can kind of go through that.
033Primary school, a big push on the primary school. Um we did not want to we did not want to do um toilet rooms during the school year. So, we're doing all of the toilet rooms during the summer. And we think we're going to be done. We're on schedule to be done. Um, but we're thinking one of them is right on the cusp. So, you'll definitely have all but one. The one may by the time we get all the tile, well, actually the toilet partitions in, we may be looking at the first or second week of school, but you should have all the rest of them. Um, other than that, in the primary school, we've been sticking right to the schedule. the classrooms will be turned over on schedule. Um, and I guess if there are
034any other questions on the primary school and you can see us, our contractors in there knocking the heck out of the toilet rooms and trying to get them done as quickly as we can. intermediate school. Everything's just there's not a lot to talk about. Everything's on schedule. Um it's moving along nicely. Um one thing that's a little different than what we've looked at before is we're getting into the library and there's a me the media center and then there's a classroom right off of the media center. Um so that on the left is the media center. On the right is that classroom. They're moving along nicely and should be ready by the time school starts. And with that, anything else on the intermediate school? I know I've gotten off the track of of the PowerPoint,
035but um again, if Matt can get that to you, you can look at it at your leisure and it'll get down more to the nitty-gritty. But um right now, intermediate school looks very good. Primary school, we're trying to get all the toilet rooms done. Um we'll have them all done at least except one. And the the um early childhood looks good. The the turf and grass and bushes won't be done. Um the other thing we're looking at, I think, is signage. They should have the building signage, um the interior room signage. If we have to put temporary signage up, we will. Any questions? Just as a reminder, we're take the board's taking a tour of the construction projects tomorrow night at meet here at 5:30. That's exciting. What's that big old hole? When I came
036in tonight, I parked up by the baseball field and because it was all gated off. What's that big hole for? between the activity center and are they putting pipes still or are they going to pave you know I didn't see the whole what we're doing they're talking about up by the the fieldhouse area yeah it's like I get my directions between probably the grease interceptors andor the drainage they're probably connecting drainage I just don't know if they go repave all I assume that's it's going to have to be repaid but it's has Oh yeah it's got to be repaid one thing and I'm kind of looking at Matt but I think there's a little discussion on whether we had talked about reducing that with the sidewalk in order to make the road a little wider.
037Um, in order to do that, we've got to procure some additional storm structures. Um, I don't know. Just waiting on engineer on that. We're waiting on the engineer on that. Um, if we go ahead with it per the original plans, the structures are already in and they can just get the sidewalks in and get it paved. So, I'm not real sure met where we are with that. Okay. Just waiting on the engineer. Still looking to to widen the Yeah. Just trying to trying to get a clarification of whether or not it's a different type of grate that would make the intersection a little wider and not affect the storm structure. So, they're supposed to be giving us an answer on that so that we know how to proceed with it so they can make sure
038that things stay on time. So, that's still four-way stop right there. Yeah. Yeah. Yeah. Three-way stop. Yeah, that's right there. Yeah. Okay. All right. But what what until we get those if if we go forward and and narrow the sidewalk and widen the street um then we will have to have new storm structures and the structures the the manhole essentially right um and it will take a few weeks to get those structures. So, we're trying to move forward with the paving in the next several weeks, but if we have to change the structures, that'll there'll be some things on the west side of the parking lot that won't be done concurrently with the rest of the paving. Okay. Thank you very much, Martin. appreciate your absolutely help and looking forward to seeing it tomorrow. I
039think you'll see I'm sorry. I think you'll see Dale tomorrow. Well, I said seeing it the project. Yeah. Yeah. You You don't want to come back for another evening? Do what? You don't want to come back for another evening? I don't know. Are we back here on Thursday? Friday. You're here Friday morning. Friday. Yeah. Um, with that, I'm gonna get out of here while we stand. Sounds appreciate it. Thanks, Martin. Thank you. Thanks, Martin. Appreciate it. Now, as we complete some projects, let's have a discussion about 2025 uh bonds timeline. Um, Mr. Win, you like to intro? Yeah. So, I'll kind of just kind of ceue up who's here and what, you know, we've been having discussions about possible projects. We've had multiple work sessions at this point to discuss some of the various needs
040of the school corporation as well as look at kind of what um our financial outlook is and and what our our our possibilities are for this upcoming year and some of those projects. Uh so, here tonight is Matt Shoemaker from Steeple who who's been at the work session, has presented some of this information to you previously. So some of this, all of it should be a review for you in that way. Um, but he's going to continue to touch on those things and then again just presenting in a board meeting so that people in the public can continue to see that information and we're we're making sure that we're we're putting that thing that out there to everyone. And then Jacob Mlullen from Bose McKenna, our bond council, is going to talk through the the
041proposed timeline and what that would look like and and walk you through all those pieces. But I know you're all well verssed in this. Um, but that's who's here tonight. So we'll start with Matt Shoemaker from Steeple. Good evening. Good to see you all again. Um, so I'll be brief tonight. I know we've been over some of this before. Um, but this page looks at all of your outstanding debt as of today, colorcoded by issue. Um, so all the payments stack on top of each other to show you what your annual payment is, not only in 2025, but moving forward all the way through 2042. Um obviously this has been done intentionally um always with an eye to the future to make sure as we're doing these projects we're doing them under your your financial
042goals. So 2025 you can see total payments are about uh 10 million just under $10 million scheduled to drop in 26 27 and then again in 2028. Obviously that was intentional so that we can add on projects such as these and again hit hit uh hit the goals that you've set forth. So, as we look at the next page, um, so we have put in, uh, a potential $40 million bond issue. As of today, we've shown all of this being issued at once. We know that's not going to happen. Um, obviously, these projects are most likely going to going to take uh months and months, if not over the course of a couple years. Uh, but we've done it this way to be most conservative. If you issue everything at one time, you're going to
043start paying interest on everything at one time. So, this picture should be worst case scenario. As you guys decide exactly how and when you want to do some of these projects, um, if you break this up into into smaller bond issues over a period of time, that's going to make this chart look a lot better. You're not paying interest on everything right away, so you're saving some interest costs. Also, you can only pay these bonds back over a course of 20 years. So if you end up issuing these bonds, say over the next two or three years, you get 20 years on each issue. So that can be extended out. All of this picture is going to look a lot better. The reason I've done it this way is simply to show you that you
044can keep your levy the same moving forward if you choose under any circumstance. If you're talking about a $40 million bond issue, um, as we've talked about in the past, the tax rate is somewhat up in the air because we don't know the full effects of of the new legislation. But what we do know is this can be structured so that the levy, the amount of property taxes we're asking taxpayers to pay remains constant moving forward if that's what the school board administration decides to do. So I think my message is fairly simple and that we could we can do this under the worst circumstance. Um, however you guys end up breaking this up is only going to make this look better. But in either scenario, uh if you want to keep those property tax
045dollars, that levy um the same moving forward, that can certainly be accomplished with this size of a project. Questions about any of any of this? Do you have do you have a can you send a chart at 30 million, too? Oh, of course. Okay. Yeah. Anything. Yeah. What we try to do is we try to set it at the highest amount so we could just prove that you can do that and then anything you want to do that's that's less than that obviously will make all of this look um better. So yeah, we can run this in any any number you want. But if we get and if we get approved for 30 then we could spread it out over two different years. spread it out over whatever period you want to spread it out.
046Yeah. Yeah. Then keep the level under the 70 cents that they voted on this year on our debt service. That's kind of what I'm moving down the road. Unlikely. It's still to be seen how much if we have them if we have them. This keeps us away from the 70. We're authorizing it now while we're not under we're not at the 70 cents mark. This allows us to put the authorizations and the limits and guard rails in place. And then from there, the school corporation can decide how they want to issue that 40 million once it's authorized. We're setting those parameters just like in previous bond issuances. We said, "Hey, we're going to authorize up to this amount while it still fits within the the goals and the constraints that the board has set forth
047that they want." This is that same sort of idea. He's just saying this would be a a parameter that we could go with and it still fit with what we need and doing it in multiple issuances, keeping the flexibility and seeing those cliffs and those jump offs which are important to maintain flexibility for the school corporations so that when needs arise or when changes happen legislatively, we have the ability to react to that. Right. Yeah. In a perfect world, these are structured and we're going to have to see the data over the next few years too because we're still sure. The idea would be to structure these in a way that when these projects are complete and you've spent this money that we can get back under the 70 cents again in the future. The
048I think the beauty of of this is it just gives you full flexibility. If if if you pass decide 40 million is the number and we get some bad data two years down the road. You don't have to issue all 40, right? This is not all or none. You can just issue any number up to that and then you'll retain that authorization um for as long as you want. authorizations. Correct. If it starts to sneak up immediately to a referendum, right? Let's just say something happens and you need a new roof, right? And you're over no fault of your own because of what the legislature did, then you have that you have that authorization, right? I mean, that's Yeah. And that authoration sticks. I mean, there are plenty of schools that will do this and
049they won't they'll issue it over three, five, seven years. The timing and the amounts are totally up to the school board and the administration on how you if we do it correct if we do it correctly then we won't have to do the referendum. That's that is the ultimate goal. Yes. Now, do they change the goalpost again to where as of today? That is the goal. Yes. Okay. So, right now we're looking at Friday. The meeting we talked about earlier uh that we're going to have on Friday is actually uh taking some of the projects that we've prioritized and we've given you estimated costs. We want to uh be much more precise in that. And then once we have that finished, then we'll come back to you and and then as a board you'll be
050able to prioritize and say, "Well, uh these two projects need to be done sooner rather than later." And then we'll see how much those costs are. And we would bond for that amount. and then we we could kind of map out then over the next several years uh each of those prioritized projects. I think it's important to note too that by maintaining the tax levy and having a drop from 27 to 28 gives even more flexibility for the future. Plus, it gives, you know, as as needs may change three years down the road, four years down the road, 5 years down the road, we can quickly adapt to that. Um, so if there's, uh, you know, a swell in population that from all the mushroom houses popping up or whatever, um, we should be able
051to react fairly quickly to it. Um, and that's that's flexibility that a lot of school systems don't have. And it's flexibility that we didn't have back in the day. So, it's uh it's awful nice to to have be have worked it up to this point. So, a lot of work from a lot of hard people, you know, so appreciate all that. All right, I'll let Jacob come up and talk about the timetable a little bit. So, the the time Jacob Mlullen with Bose Mckin and Evans. So the um the timetable should look like what you guys have been through before. Um because of your debt service levy rate and because of the size of the projects um it would be a controlled project potentially subject to um referendum. And so what we would do in
052that timetable and what you guys have done in the past if it's if it still works for you all is we've had you have to have hold two public hearings. So um we typically recommend that you hold those one week apart. I mean you could do it one day apart but um if you look at that timetable and that's what we've done in the past but we would start with the uh the public hearings once we get kind of parameters and the list of the projects um we would work with Stifel to get notices out and we've got to kind of put together you know tax impact and those notices and things like you all have probably seen in in prior years. Um but we would have uh if we stick to this timetable the
053first preliminary determination hearing in uh July 8th the second one at your kind of normal board meeting and that's when we would put out after assuming everything gets adopted we put out a notice and there's 30 days when uh the lesser of 500 property owners or 5% of registered voters can petition to have the referendum process apply. Um, I know your public uh your constituents have been pretty supportive. So, you haven't had a lot of push back on anything in the past. We kind of don't expect that. Um, but because of that's a 30-day period, we've got to kind of wait for that 30-day period to run before we can do anything with the lease. And, um, this would be a a lease bond through your building corporation. That's a 30-day notice as well. So,
054we're not really taking any action then. If you stick with this timetable in August, we'd be back um for the hearing on the lease and, you know, presumably approval on the lease at your September meeting. Then there's a 30-day period um that we have to put out a notice because you would have been through the uh the uh preliminary determination process. There's not really a remmonstrance, but we don't like to there's the statute's a little ambiguous. Um so we'd like to wait that 30 days, and that's typically what we do. Then we'd be back in October with um forms of bond documents and then if you needed to issue something or you plan to issue something by the end of the year, we'd work with Stifel um and Matt and Jerry on timing. And again,
055um, you know, assuming we authorize kind of a very long list of needs, um, we'll put in authorizations for this to be, you know, multiple series issued on multiple dates, um, multiple addendums to your lease to match up with those, um, just for maximum flexibility. And that way if for some reason we we jump over the 70 cents, you're you're not kind of hamstrung by that and stuck waiting or or trying to scramble to figure out something, you know, that you can do to kind of fulfill a need. So, um, with that, I'd be happy to answer any questions. November seems like a fairly good time to spend or or to sell bonds. Is correct. Before you get into the holidays when things get crazy. Yeah. And it's it's always kind of good to get
056through, you know, we've got you getting through. If you do that special meeting, we get you through without really rushing in October. And then if you know, Stifel says, "Hey, there's no reason to rush. You can sit on it." I mean, I what I don't like is what what clients that kind of do it last minute. And then have something come up that's political or that's a big hurdle. It's kind of the way you guys have always proceeded is to kind of take your time and that way if something comes up, you're not rushed. So clearly we're not hitting the timeline that we've got here because we're not going to take any action this evening. Uh so the timeline that we have here so just generally um since I've been working for you all we
057we've always kind of briefed the board before we started anything. So that that June 17th, you know, I I think it's just to kind of talk about potentially we've got projects and you you know, depending on what you guys decide, you'll have some notices that you'll see and then at the next meeting, we'd have a, you know, potentially if you guys are if it works for you all, we'd have that special public hearing. We could kind of present on what the potential projects were and the parameters and then you'd be taking action at the July 15 meeting. Okay. So, thank you. Yep. Would would it be prudent to if if the 1028 would be by June 23rd to uh have the board uh at least vote that we agree to start with the $40 million
058and that we use this timetable and authorize you to uh to do the 1028 hearing to publish the notice for the 1028 hearing. Should the board go ahead and just uh authorize that? Just you you can if you'd like. Yeah. To kind of say, "Hey, please proceed with, you know, uh getting, you know, formulating projects and parameters and then we can kind of start the process." Yeah. Okay. So, the parameters, the budget would be the 40 million. That would be the 40 million. And then Stifa will run kind of not to exceed parameters for us. And that's kind of tricky if we're doing potentially, you know, that might be a little bit I don't Matt can speak to it, but it might be a little bit higher than you're used to just to allow for
059flexibility and changes, you know, that might happen if you don't issue for, you know, something for two or three years. I'll make a motion to authorize people and uh and council to take the necessary steps to publish the notice from the 1028 hearing uh and uh and set the maximum amount at $40 million. A motion second. So I thought this was informationational here. I don't see it. Is this an actual item? It it isformational and we don't have to authorize the publishing publication of a 1028 notice. I just feel better about it so that we've looked at it. We've been working on it. So we'll still publish it then and so this would allow us to publish it. Correct. You guys could Matt or Jerry could instruct me to publish but I mean that's probably
060good. and you guys will still have to vote on it in July. It doesn't like lock you in if you do. It's just kind of affirmatively saying, "Hey, please proceed." Correct. Okay. Yeah. So, even though it'sformational, I would like to go ahead and show that we are in support of this and that um at least moving forward to and um to keep things moving forward and again, Matt or Jerry could have authorized the 1028. I just without our consent. Yeah. They could have did it without our instead. Yeah, they didn't need us to do that, but I want them to know that we would like for them to. All right, I'll second. Move and second. Anything further? Any questions? I just think everybody needs to know that this is just a first step and and
061nothing is set in stone. But uh you guys will have multip can't take steps until we correct take a step. You guys will have multiple public hearings and multiple chances to kind of weigh in on everything. So we'll have a chance to look at 30 million also between now and then see how it plays out. Okay. Yeah. I think what you don't want is people say, "Well, they published that 1028 notice. Did the board even vote on that?" But and that's why we bring it to That's what I was just Yeah. That's why that's why Matt and Jerry have me bring it to you guys cuz so that you don't see something in the paper and go, "Hey, nobody told us." Right. Right. Yeah. No. Okay. No. So, it's I I just think it looks
062good that we're we're showing that we're a team on this. Right. All right. So, it's uh been moved and seconded. Any further discussion? All those in favor say I. I. Opposed. I motion carries. All right. Thank you very much. Thank you very much, guys. Thank you. Really appreciate you guys coming down and making everything so clear. I appreciate it. Thank you, J. I didn't want it to do it necessarily at the beginning of the meeting because of uh we had everybody here and it was such a joyous time. Um but uh I would like to take a moment to to pause and and stop and uh remember Cindy Cindy Bentley and her family. Um it was a very tragic loss. Um the driver in the other car actually is someone that I'd had as a
063student at IBTA. Oh my god. Um so I knew both. Um she was Jasmine was St. John was in the other car and she was the administrative assistants at the proactive health clinic. So a lot of our folks know her. Yes. Yeah. So, um it it is a a very sad time for them and their families and um we just uh you know, my prayers are with them and and that um if we could just take a few moments of silence, I think we should. Okay. Um so now we will go ahead. We have aformational item that is the uh revisions uh to policies 4162 and 8510. And this would be the first reading. And Dr. Sanders, uh, yes. So we, as you mentioned, we have, uh, two policies that we're presenting to you tonight
064on first reading. And then at the July board meeting, we'll give you the opportunity to, uh, approve those revisions. Uh, the first one, 4162, is the drug and alcohol testing of CDL holders and other employees who perform safety sensitive functions. Um the policy is being revised uh to better align with the Indiana State Police uh flowchart that outlines protocol for when you do a drug test. Uh we have our buses are inspected on a regular basis and one of those inspections. The the uh uh inspector said that that our policy could be worded better in order to be much more aligned with their protocol. So that's that's the purpose of 4162. uh is being uh uh revised. uh the CHAMPS committee uh that uh uh kind of organizes and leads uh our corporation in uh
065areas of of health and fitness. Um they uh felt like uh once again the language in policy 8510 uh should be revised to better align with the USDA smart snacks in school uh nutrition standards. And uh so uh we've uh revised those policies accordingly. Uh uh Christine has uh reviewed them and this is first reading. So once again we'll ask you to vote on this in July. Thank you. Um we now we will look at administrator contract adjustments. Uh Mr. Irwin. So this is for our preschool director. Um so with this uh upcoming year we'll be doubling the size of the preschool. We'll be adding in the addition of the daycare and um she will have the over over being overseeing the uh before and after care program child care program as well. It's much
066more aligned with the duties and the things that that she is focused on throughout the day and throughout the year. Um, and with this what we're trying to do is continue just to to create a mold of rhyme and reason as to how and how we pay our administrators and how that's in alignment with other administrative positions and it being competitive as well. And so this brings this the payment of our preschool director position in alignment with our um AP positions at the elementary level as well. So some little bit more of equal footing as far as the level responsibilities that are there. Uh so that brings this into alignment. So it's an adjustment of this upcoming contract year which would start July 1 through June 30 of 2025 through 2026. So it's just an
067adjustment of that second year. The contract has been reviewed by Christine prior to it coming to you. Approval of the administrator contract adjustment. A second discussion. She is going to have more on her plate this year. No question. Yes, she is. She's busy. She's been doing an outstanding job just getting prepared and and planning for the opening of the new building. Um she has she has been in on every detail and and has been very meticulous in the way that she's planning and trying to get things set up and ready to go. So I applaud her for that. Yeah, she considered a lot of extra work this year. Contract change, too. So it's still a 200 day contract. It's saying that again it's brought into alignment with that of an AP for for the elementary
068buildings. 200 days, but she still moves to her 20, right? Yep. Any further? All those in favor say I. I. I. Opposed. Motion carries. Next is to approve status quo of the year round classified employee agreements. Again, Mr. Win. Yeah. So, this is a yearly piece. It's the status quo um classified employee agreements uh for these for these six individuals. It's something that we do every year. So, those are one-year agreements. So, it's just to make sure that that we renew their agreements prior to them expiring so that they're not walking into July on an expired contract. So, this is again reviewed yearly by Christine prior to your approval. I move approval. A second. Seconded. Any discussion? All those in favor say I. I opposed. Motion carried. Uh, now consideration to approve the PCS quote.
069Nope. Policy analytics agreement. Mr. Yeah. So, this we the last time we worked with policy analytics was back in 2021 and they did a taxbased uh study analysis for us. And so, this is very similar in that way, but they're also going to help us key in on some things that are very important with the changes as it relates to SEA1. So again, having a firm understanding of our tax base and the direction that it's heading, as well as the impact of the homeowners credit, that's an immediate impact on our budgets because it's going to come off the top of our levy like the circuit breaker credit. And so they're going to be able to give us much more accurate count as far as what to expect for that type of credit so that as
070we plan for budgets, for cash flow projections, when we're making decisions about staffing, we have more accurate, detailed information to make decisions off of. So this is in alignment with the same reasons that we would do a demographic study or we would do a facility study assessment or all of those pieces. It brings good information to the board. They're one of the leader. They are the leader in this in this for around the state. They work with a lot of schools and so um this allows them to do it. It is a one-year agreement so that after one year if we feel like we don't need to continue to do it, that's fine. Um, but this this will help us get some of that information so that we're better prepared uh as we make decisions
071in in the near term. I'll move approval of policy analytics agreement. I'll second. Seconded. Any discussion? And that fee is an annual cost, correct? Yeah, that is a cost of $10,500 and it can be paid for either from the operations fund, but I did check with uh Jacob McCullen from Bose because it is helping us with um analysis as it relates to bonding and some of those other projects. We can include it in um our um costs for issuance so that it doesn't come out of our operations fund. It saves us that appropriation and that cash and opera operations which is how I would advise to do that. And they give us more detailed information as default. Yes. Yeah. So, it's kind of a layer. Steifel was more so on that side of advising us
072on bonds, bond parameters, all of those pieces. Policy analytics is backend giving us a lot of information as it relates to our own tax base and what the parameters are of that as far as what to expect, AV growth, all of those other things, which helps make Stiffel's information that much more accurate as it relates to giving you information about those parameters. And they would be evaluating, for example, the TIF. Yeah. So they can look into help us with evaluating some impact of the tiff and some of those other pieces which again is very appropriate for us at this time. Sure. Thank you. Nothing f further. All those in favor say I. I oppose. Motion carries. No consideration to approve the PCS quote for the junior high school. Yeah. So, um, we have been looking
073for some space to house, uh, student support, uh, for students if if they, you know, removed from the classroom or they're waiting to see an administrator or they're hanging out there for the day working on work. Um, Mr. Wler gave up his office this year and moved to a different office, uh, so that they had a space for that. Um, and so this would allow us to create um, some space that's not being well utilized at this point, which is in the teachers lounge where a lot of teachers aren't using that right now. they, you know, would rather have a space where they can, you know, serve students. So, it's putting a wall up in that space, cutting in a door, making sure all the the appropriate HVAC, fire alarm, strobe, all those things are
074there to help with that. And then also is solving a secondary issue, which is we have no direct access to the back of the bleachers in the main gym at the junior high. So, our maintenance and custodial staff is having to kind of shimmy their way to the back to try to get in there to service or clean back there, which is not ideal in in any aspect. Uh, so it it takes care of that. They'll cut in a door and give direct access to the back of that for service and and cleaning. Um, so the we did put it out to three quotas. Only two two people quoted. The low quote was pro provided by PCS. Um the total all-in if you take the alternates which we would like to do is $56,15 and
075it would be funded through some remaining funds of a bond back in two 2010 which is an appropriate use of those funds. Checked with Jacob Mlullen as far as what were the allowable uses of those remaining funds and that's something that he said is an allowable use. So we would take it from from that account which has more than enough money to cover that. Um and so and also what you have in front of you is I printed off um Christine wanted there to be like a standard AIA document like a short form document to go along with the quote just because there was some renovation work going on in the building. So we've been working with Ed Zurfus and PCS to to get that written out. What I've given you is the latest version
076of that. So, what I'm asking for is for you guys to approve the quote and the agreement pending satisfactory language, which I expect to have soon um so that they can get this work done during the summer. Um and hopefully have it ready before school year starts and that all this is completed. So, asking for approve that pending satisfactory language, the quote and the corresponding agreement. I'll second it. Any discussion? Just curiosity, how big a space are we talking about? Um, I don't recall the total square footage off the top of my head, but if you know where the uh teachers lounge access area is to the junior high, you walk in and you look to the left. So, kind of where that little hallway is, that wall would go along where that hallway is.
077So, it would still have that access hallway to get into the to the media center in that place, but it would wall that off and then there would be a door cut on the outside wall that would be a direct access from the hallway into that room. Yeah. It's not it's not a No, it's closet and it's a much better utilization of that space than what it's being used for now. It's going to be able to serve students, which is obviously a great thing. Sure. Okay. Matt, could you say when this work would be done? It'd be done this summer. So hopefully uh pending approval from you all. I'll be getting out that confirmation to them tomorrow so that they can get it scheduled because if not, if we had to wait till July, there's
078just no way that we would have the opportunity to get this work done. So, we're really going to be pushing on them to get this completed and finished before next school year starts. This Mr. Sigma, this makes sense. This This is what you guys want, right? Yeah. We're we're really limited office space, giving up an office to utilize it as ISS right now is a shortterm fix. The long term, something we really need. And for the number of teachers that utilize that space, we've got another space in mind that we can use. like a 10 by 10. I would say it's a big 16 by 16 maybe 16 by 20 something like that. It's not a full classroom, but it's it's big enough to be for school suspension. Yeah, it and it's I mean right
079now we utilizing a space where we can only fit three students, four students maybe or they're sitting on top of each other which the bounds are great. They don't need to be sitting on top of each other anyway. So, um, but the goal is not to have a period. That's the goal. We don't want the goal. We don't want Yeah, we don't. We just need a We just need a We just need a space to put That was a trick question. That was Yeah, it was a kind of a trap question. Yeah. So, all right. This space is a lot more practical. Okay. Did we have a motion? Yes. Was it contingent on the review by legal? Okay. Monitor room too. Staff members that monitor. All right. All right. All right. All right. Perfect. Put
080copies of Lord of the Flies in there. Okay. There's nothing else. All those in favor say I. I. Opposed. Motion carries. Thank you. And now we look at the renewal of the IU Health Athletic Trainer Agreement. Mr. Win. Yeah. So, uh, last year was the first year that we had this agreement in place. Um, this is a continuation of that agreement obviously, but this is for a multi-year agreement. Uh, so not a whole lot of changes to the structure of the agreement. The initial price for this year is the exact same as what it was last year, but what they did was put a 3% escalator in it for each year. just for to keep up with cost of living and to keep that person's salary and benefits moving. Um, everything else is pretty close
081to the same. They made some slight tweaks to the marketing pieces that they would like in exchange for the for the sharing of cost for an athletic trainer. Looked into those some more. I don't think that it's going to pose an issue to the school. It's not really any different than what we're doing now. Um, and so this is just a partnership that we have with IU where they're helping to share in the cost of what it it is to provide an athletic trainer to our to our teams. Uh, and so at this point, um, we're very happy with where we're at with this. So I'm recommending your approval of of this renewal. I'll move approval. A second. And the cost of it, $43,000. Um, and then next year it will go up by 3%
082each year thereafter. Any further? All those in favor say I. I opposed. Motion carries. Now permission to create the position of a certified occupational therapy assistant. Yes. So in the past we have uh uh had a contract with an outside company uh to provide uh the services of of a certified uh occupational therapist assistant. uh we feel like we could uh possibly save the corporation some money by uh hiring this person directly. Uh and so in order to uh do that, we have to create this position. And so we recommend your approval of that tonight. Approval of creation of the position. I'll second it. Any discussion? Just curiosity, what what do you what do you anticipate that the cost would be for this person? Matt, do you know that? We probably set the hourly rate
083somewhere in the mid20s as far as what the going rate is. We're going to continue to kind of look at what the analysis of what the going rate is for that. Um, if we had to work with a contracting company, the markup on that is pretty extreme. Um, and so we think that if we're able to find the right person, this would be a much better service to the kids and to the school corporation on every side of of the spectrum. Thank you. This could be reimbursed some through maybe some Medicaid reimbursement. Yeah, I have to double check on on that on that, but I believe so. So, I think there's probably a little bit different reimbursement rates as it relates to different levels of professionals and licensing. Uh, but that would be something that
084uh if if we're able to reimburse, we'll continue to do that just like we build Medicaid services for those that are eligible to to bill. So, they'll get benefits, too. This is going to be a part-time position. Oh, part time. Part time. All right. Perfect. Okay. See further. All those in favor say I. I opposed. And next would be the creation of a position for a speech language pathologist assistant. Uh yes. So uh the purpose of this new position would really be to support uh our SLPs uh Cara Glascock who serves uh EPS and Justin Rust who who serves at the uh Edgewood Early Childhood Center. they've been doing uh a fantastic job uh trying to keep up with the growing demands, growing case load and uh so we feel though in order to support
085them uh it would be uh really beneficial for this the corporation to create this uh speech and language pathologist assistant position so we can uh help take a little bit uh of the case load off of these two fines. uh educators. Last year we had had a the board had approved an agreement for an outside firm to provide that and we can we can get a lot more hours out of someone and a lot more service to kids for a lot cheaper cost if we're able to hire them directly rather than paying all the markup fees and get more time. So the idea is that it would be a part-time position uh as a and it would even then be a step up in some of the services and some of the help that we're
086able to provide our SLPs. I move approval of the creation of the a second. Second. Any discussion? All those in favor say I. I oppose. Motion carries. Now consideration of the agreement uh for a memorandum of understanding with the South Central Community Action Program Head Start. Uh Mr. Irwin. Yeah. So you guys saw Jennifer Anderson's memo on this. This is something that uh is a renewal. We do it every two years. There's been no changes from the lastouou. It was reviewed by Jessica Heiser who's a special education attorney uh that we use through Imprint Legal Group. Um and again, it just makes sure that there's coordination of services for the students um that need them from early intervention services part C to to preschool special education services part B if eligible and are at Head
087Start. I move approval. I'll second. Move and second. Any discussion? All those in favor say I. I. Opposed. Motion carries. Now consideration to approve the 2020 2025 2026 classified handbook. Mr. Irwin. Yeah. So I put a just a a one pager there in front of you because there was one adjustment I needed to make. I had gotten a um last minute um feedback from one of our directors on a question that I felt like this was something. So if you look at the page that's there in front of you at the bottom, the second piece that's in red, it says days to be used at the discretion of department supervisors or superintendent. So we had added in the um three e-learning pay days for transportation and nutrition services staff. That was to make sure that
088some of our employees who don't have an opportunity to make up work when we are out of school have a protection to their paycheck. Um what this is is to make sure that when we have a flex day and it's not bad weather, if there's work for them to to do, then obviously we're going to have them come in and do that work, whether it's training or or being, you know, better, you know, better at the some of the surfaces that we need for them to work on. And so that's something that's just saying, hey, there is that flexibility. It's a clarification of what we're already doing, but again, one of the goals every year when we review this is to say, is there something that we need to clarify and also is there something
089that we need to change? And so, this would be something that's just a clarification of how we already um administer that as well. But again, the sole purpose of it there is to protect that. So, if they're not used on flex day and say we have a really bad winter and we have to take several e-learning days, those three e-learning days that we're allowed to use asynchronously, it protects the paycheck of those employees who don't have much of an opportunity to make up work when we continue to be outside of school. So, um the other changes that were in the classified handbook, again, I put those in red that was reviewed by Christine. And I put those in regist so you didn't have to read every, you know, every piece of that, but it kind
090of points you to these are the major changes or these are the things that are changing from one year to the next. But this is something that you review multiple times a year um as it relates to the handbook. So asking for your approval of that. I'll make approval. I second discussion. Quick quick question on the on the preschool secretary. We That was a We were We're moving him into the school secretary category. Yeah. She was transferred over to the school secretary scale again just to because we we nixed it. Yeah. Yeah. So there was no point to have it on there anymore because with the uh creation of of the new building, doubling the size, the daycare, all the things that are going on there. There's a little bit more alignment with that of
091and there's not the other, you know, assistance there in the office. So bringing some of those things into alignment and again just making adjustments to the handbook over time as it as it makes sense as things continue to evolve from school year to school year. Yeah, appreciate you cleaning that up. Okay, all those in favor say I. I oppose. Motion carries. Now consideration to approve the 2025 2026 before and after care handbook. Mr. One. Yeah. So, um, bringing this to you because again with the changing the preschool again, adding more opportunity for kids to have before and after care if they're in the preschool. Um, and so this was something we've made several changes to it. Felt like it was something that we needed to start bringing to you each year to review. The rates
092that are in the back end of it is something that you guys have already reviewed earlier in the year just because we need to set those rates earlier as we are releasing information to families about that are looking into preschool or that are getting ready for kindergarten roundup or whatever that might be. So, some of that stuff is uh some things that you've already seen before, but with some of these changes felt like it was necessary to start to bring that to you. And again, this program will be under the direction of of Heather Kenzik. She'll oversee the the the before and afterare director. She'll still obviously work with the EPS and EIS administration to to coordinate those services and those buildings, but she'll help with making sure that things are billing and all those
093other pieces are are running the way that they should. So, with that, asking for your approval on the before and afterare handbook. I approval. Any discussion? All those in favor say I. I oppose. Motion carries. No. consideration to approve the 2025 2026 student parent handbooks. Dr. Xander. Uh yes. So I was just thinking about this that the the the handbooks are probably the most one of the most valuable documents that we have uh because it's such an effective way to communicate with parents and provide them with valuable information on procedures and uh other information that they need to know as parents. Uh and so if you look at our handbooks, they're very well done. Our principles put a lot of time and energy into that. And every year they're you kind of evaluate and think
094past uh on the past school year and uh different things that have come up and then the principles uh think, well, we could better word that. And so they make revisions to the handbook or there might be new laws that the state legislators have provided us and uh so we include those changes in the handbooks. Uh we run those all by uh Christine and uh she just loves that time of the year when she could look at the the all the handbooks and she's very she does a very good job at that and I really appreciate that. So uh we uh recommend your approval. Approval of the student parent handbooks. I'll second. All those in favor say I. I. Opposed. Motion carries. Have consideration to approve power school section 504 software program contract. Mr. Irwin.
095Yeah. So this brings into alignment the state moved to P school being the provider of the new IEP platform as well. Also, it brings into alignment our our section 504 plans and the IEP program being on the same platform, which makes it a lot easier for staff to make sure that we're administering the the pieces that we need to for the students that get those services. So, um it was reviewed by Ferguson Law. There was one change that needed to be made to it as it related to the auto renewal. That change has been made. So, the agreement that you will that you will uh be able to sign or approve at this point, Dr. standards will sign after you know pending your approval. It does have the auto renewal out of it which is
096what Christine wanted to be out of it. They agreed to that change. So at this point um everything's good to go. So asking for your approval of that please. I'll move approval. I'll second. Is this a set price contract or is it So yeah. So yeah. So each year there's there's a set price. So year one 25 to 26 is is $5,822.50. Year two is $1,640.35 and then the years after it has those in there as far as what those prices are and then it has the subscription pieces that are in it. Um and and it has the different layers in it as far as like product services, training services. Training is $855. So it lays out the different pieces that are in it. Any further all those in favor say I. I opposed. Motion
097carries. Okay, now we're to our friendly superintendent report. Uh, you know, I just love this report tonight because it so many times when I'm out and about uh uh sometimes the public thinks that uh school corporations shut down during the summer. And uh and I just wanted to give a report tonight to that demonstrates that really our campus never sleeps. It's uh uh maybe moratorum week uh it slows down a little bit but uh so our uh wonderful nutrition department is always on the move. Uh as you know they're providing free breakfast and lunch to students participating in summer school. We have the summer feeding program which provides individual breakfast and lunch meals uh which goes from May 28th through July 25th. And so there's different uh pickup points that the community can go to
098to get those individual lunches. And one of those would be our food truck that they could go to a location and and uh utilize our food truck for those individual meals. Uh this summer we're we've added something and that's the summer meal pickup. So, a family can pick up uh a meal for a week, five breakfast, five lunch meals, and a gallon of milk per child. And uh so we uh that goes from June 4th through July 23rd. And uh it's a drive-thru service that's behind uh EPS. And I think that's pretty cool that we serve our community in that way. Uh as we mentioned, summer school is wrapping up uh this week for EPS, EIS, and uh the high school. Uh we've had uh 55 students at the primary level, 34 at the intermediate,
099and approximately 60 students at the high school. Uh the junior high does a jump start program, and so that'll be July 21st through the 31st. Uh and then uh there's tons of extracurricular activities. I just listed all the the camps that uh provi that are provided for our uh elementary students from boys basketball to football, soccer, tennis, volleyball. Uh girls basketball will have a a uh camp in the fall. uh and uh those it's just really cool to go up and look into our facilities or our football complex and see these uh future Mustangs uh learning their respective sports and something I don't know maybe Larry knows different but I've Dirk but I've never remembered us having a summer performance before we have we we have uh six the musical the teen edition will be
100June 26th and 27th at 7 o'clock or the 28th at 2 o'clock in the high school auditorium. And of course, you'll see uh all of our fall sports uh athletes uh around campus and uh the band practicing uh here in the student parking lot. Uh and then finally a really exciting week and this is this happens because of our dedicated teachers but we have a camp invention at EPS. It's a STEM focused summer camp and it'll be June 23rd through the 26th and it goes from 8:30 a.m. to 3:30 p.m. every day that week. And uh so uh pretty cool to be around campus in the summer. It is okay. Um, there's no RBBA representative here this evening, so we'll go to board member comments. We'll start with Mrs. Jacobs. Well, um, I I'm happy
101about all the things that are just, you know, all the progression that we're going through as a corporation. It's amazing to see all these pieces come together. And um I'm very excited to see how the the new school um takes off this fall. Um it'll be exciting to see all the littles come in and and watch them grow. Um I'm sorry. This is going to be difficult. Um, I'm asking everybody to please keep Cindy Bentley's family um, very close to their hearts. I've known Cindy for a lot of years and it's going to be difficult and I happen to run our corporation. We need to make sure we're rallying around the staff that have worked with her for so many years because they're hurting and um her grandchildren are RBB students. Um so we need
102to make sure that we're rallying around them and supporting them. Thank you, Mr. Tucker. Um yeah, just continued prayers for the for that family and uh for the community to wrap their arms around the Bentley family and help them through this time. Um and also for the family in Norw County that was affected as well. So appreciate all the information tonight and good meeting if I can get it out. Thank you Matt for all your work you've done for us and Jerry. appreciate your leadership so much. And I see Mrs. Whitaker out there. Is this our last time we'll see you at a board member meeting? Well, I was I was there. Yeah. I was there when we hired you and I'm there now that you're leaving. So, good luck and I sure enjoyed watching
103your career. So, thank you so much, Mr. Um, yeah. I uh I had two of Cindy's children in class and u Logan was on one of my boys little league team. So I've known known the family for a long time and it it was that's a hard load to bear. Um, graduation once again was, as you have often said, it's the it's our favorite time of the year. Uh, seeing what our students have accomplished and this was a terrific class and I'm I'm so proud of the u of the class of 25 and I'm looking forward to the class of 26. So, I'll leave it there. Nice job. Nice job. Yeah. Have a good team. Sorry, I know you do. Um, I would just like to have one comment and that is to thank Mrs.
104Whitaker for all her years of service here. Um, we've talked and talked a lot about things and and you've planted a lot of seeds in my brain that have sprung up around this place and and uh so, you know, I always attribute the preschool to being your vision that you you brought to us. So, I really appreciate you and and and all your years of service and we're definitely going to miss you. This meeting is a journey. [Music]