001everybody in our public to tonight's meeting if you all would stand let's have the pledge to allegiance please i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you annie are you able to hear us okay yeah yeah okay perfect so next on our agenda is the adoption of our agenda item number four if someone would make a motion to adopt tonight's agenda there are two changes do we need to go over that in the adoption just one change on the on the agenda and then one on a motion okay okay well i'll make um what is the change the change is for item 11a that's right thank you 11 a says suspension
002to policy bgb for the period of time the board addresses and that should be item 11b so there should be a roman numeral one after the after the roman numeral can say it one more time it's um suspension of policy bgb for the period of time the board addresses 11 b is what it should be instead of 10b you like to make that motion sure yes i moved to adopt the agenda as presented with thanks with a change of item 10b [Music] 11b all right all in favor aye any are you in favor of adoption perfect yeah call it the public is next all right thank you moving on item number six our information and discussion first up is our superintendent's report all right i have uh three items that are not on the memo
003but that i want to add one is today i accepted a check from sparklight and they donated 1100 to the district we were one of seven districts in their prescott region that was awarded um the money from their their um philanthropic philanthropy um through the through sparklight and that just went into the district account and we're kind of trying to decide what exactly we're going to use it for it didn't have any purpose um from a spark light so we could use it for whatever we wanted and so we accepted that um that should be on i've already written a thank you note to them that should go in the mail tomorrow and uh it should go also on facebook and then we sent the pictures to sparklight so hopefully it'll be on their promotion
004however they want to promote that but we truly appreciate them and thank them for being a community partner to the district um the next bit of news is that the governing board election which was to happen in november if we had enough candidates is going to be canceled tomorrow and as i mentioned before annie mortensen and mike fogle are two candidates that filled out the paperwork that i did the petitions and everything we have one more candidate that filed as a writing candidate and no one else filed for a writing candidate so he is in automatically and that would be peter tona so peter is going to be the third person to fill the third seat that's available and there won't need to be an election to do that and he will serve a four-year
005term by doing that and that's something that is done through the county schools office and so he will be seated as the third board member in january so that's exciting um peter is has a lot of experience being a board member um he is uh nothing against the members that are here but he is the one that has the most experience or regarding school budgets as far as board members go so i'm excited to have him on board and i think he's going to be a good a good addition to the governing board i also want to mention we had um it was it was nice this morning some normalcy and we celebrated our teachers and staff members of the month and that was nice you know it was i think the teachers truly appreciated
006we had some tears we had some lots of smiles and so it was it was exciting to get out there and honor our teachers and staff members for what they're doing and again brings a little bit of normalcy to a time that's not so normal so i wanted to recognize our teachers and staff members of the month at territorial our teacher of the month was or is shannon feipel our staff member of the month is mo guppy who works her guts out as the as the school secretary there and i'm going to mention also mike schoenfeld who served as our district employee of the month or staff member of the month he just happens to be at territorial so we got to honor him he is the district employee of the month at del rio's
007school we have cheryl st charles we also is the teacher of the month our staff member of the month is april morgan at heritage middle school our staff our teacher of the month is pearl turley and our staff member of the month is don varela and at the high school our teacher of the month is dan eisenberg and our staff member of the month is edie holbert so we're excited every single name on here high quality person doing a fantastic job for the district doing a fantastic job for the kids at chino valley and paulden to help educate them super excited to honor them for what they're doing so i want to give a huge shout out their names will show up um hopefully in the paper it's going to be sent to the paper
008hopefully it'll show up and then in addition it will show up on the district facebook page so we're excited um we also what's neat was we had our new contract public information officer there so he's like lots of pictures he'll be writing things up sending things out so we'll make sure that we get that information out to honor those people a um and this going to the memorandum we do have a covet 19 update the metrics are in the moderate risk range for two of the three benchmarks and while the third has dipped into the minimal risk range and that is the percent hospitalizations due to cobit isn't now in the minimal risk the percent positive on the pcr tests and the number of cases are still in the moderate risk range this is exactly
009where we need to be in order to start the hybrid instruction that is that you authorize to start next tuesday so we're excited about it we're excited to have kids on campus i think there's a lot of parents excited to have their kids on campus granted it's only two days a week for most kids but it's a start and we're still hopefully on track to start the all in person on the october 19th but we'll we'll have a board meeting and i'll update you on that between now and then um rebecca did some um submitted a grant application and i've talked a little bit about that in the bottom of the next section for what's called the enrollment stabilization grant as part of that there's a calculation that the costs associated with covid and there's
010other costs that we'll talk about but just the stuff that we're going to buy and the time it takes is going to cost us about 700 000 the district now we do have um we did get at 450 000 in um what's called esser money which is cares money from um it was through this state but came from the federal government we had about 150 000 from the force fees management association which was to help cover technology costs and then in addition um there is uh what's called dema which is the department of of emergency and military uh affairs and that is basically the state's version of fema and we're hoping to get some some grant money from them to help cover these costs um but that's only half the story and i'll talk about
011the second half of the story in just a second but that 700 thousand dollars is about half of what we expect it could cost the district um the second part is our enrollment so as of yesterday our 40th day adm projection is 2072 adm now that's not necessary students because if you remember kinders only count half preschoolers only count half things like that last year our 40th day was 2218 adm that is a decrease of 146 adm i plug that into our formula for calculating revenue and that equates to a decrease of 756 000 so that's the other half of the hit is the 756 000 hit to revenue now that's where the the enrollment stabilization grant is going to help we should be able to get most of that back hopefully through the enrollment
012stabilization grant which is another form of cares money that the governor has access to so uh that application was due today it was turned in yesterday rebecca worked her guts out on it did a great job on it so we're hope um hoping to find out at least some preliminary approval on what we submitted we won't know the amount until after our 40th day which is the last half of october so then any um any because how much was the grant going to be for approximately we don't know yet oh that's right we don't know yet and then if there's any other discrepancies we'd be able to make it up how well we have carry forward okay so that's that's going to help out um and things could get tight and that's the other issue
013okay um i think there's what about 400 thousand dollars in carryforward was that the approximate number so that's basically our buffer um that that 700 000 is some future expenses that we haven't expended yet also um things can come up that we don't know about but based on what we know that seven hundred thousand dollars is what we've expended already what we plan to spend in the future um the other thing that can happen is our 40th day can be hit hard because of what's happening to enrollment between now and the 40th day if we come back in person those kids may come back we may capture those kids and it would help us on our um final regular budget without the um the overall uh loss of um adm and so we could end
014up close to what we were last year it kind of depends on on what happens and and how what happens with cope cobin how people feel about sending their kids back to school and things like that so most of the 146 is at tech and particularly in kinder we are down 80 bodies in the kindergarten classroom we have about a hundred last year we're about 180. okay uh and then uh del rio is down 52. heritage is only down seven and the high school's only down 24. so most of the loss of that 149 is at the k5 level some exciting news that we learned yesterday um we had talked about every meeting we seem to talk about feeding kids and how important it is to feed kids during this time we received information from
015the state i'm sorry from the feds the u.s department of agriculture that they are extending these summer feeding program waivers what that means for our kids we are still kind of working through it but at least initially what we think is that all our students whether they are free reduced or full paid will get a free breakfast and a free lunch so that's exciting because that's going to make sure kids don't have to worry about paying for that meal that they their parents may or may not have money for um the things that we are concerned about are um can we do we have to only give food for four days or can we get food for seven days and then we were talking today about how do we get the food out for the
016kids so that's some of the things that we are still learning about and i believe that there's a webinar on thursday that lori smith our food service coordinator is going to be attending and she should get some answers then but the initial information is exciting that we'll be able to feed our kids for free and then on the back of the of the memo i'm going to give a little um disclaimer to start i'm going to talk about proposition 208 i am not telling how i'm telling you how to vote and i'm not telling the public how to vote on the back side oh you don't have it there you go however do you not have it either okay so um it was on the back of the memo sheet and so anyway so give
017me this maybe read it pass it around okay i don't i'm not telling you how to vote on a proposition because i can't the district can't what i'm going to do is give you some facts about the proposition so proc 208 is the invest in ed proposition it will be on the november 3rd ballot what it is um it was actually um there was a challenge to the proposition and it was originally a lower court said it should not be on the ballot it went to the arizona supreme court and they said it should be on the ballot so that's as far as it can go it's going to be on the ballot and it's going to be on as prop 20. what it is is it is an additional tax of 3.5 for people
018that make um it is a tax let me put this correctly it is taxed for a single person on the income that they earn over 250 000. so if a person earns 250 000 or 250 1 000 they would pay 35 in tax just on that thousand dollars over the 250. and then it is three and a half percent tax on um earnings over five hundred thousand dollars for a couple filing jointly so if somebody earns five hundred and one thousand it'd be thirty five dollars just on that one thousand dollars or five thousand the money has four purposes um one is for salaries of teachers and other classroom um personnel one is for salaries or to hire people for student support positions that would be like nurses and counselors those that work with students
019to help them get through school success successfully one is to retain and train teachers to keep them in schools and hire teachers and the fourth purpose that we would have is for career and technical education expenses there is a fifth one that the state would do which is to fund the arizona teacher academy to make sure that we have um to help with the teacher shortage so that prop that's what the proposition would do and what the proposition would be used for i recommend that people do their own research and find out exactly what it is and make their own decision on whether they should vote for it or not but those are the facts associated with prop 208 our lobbyists sent out an email to us and told us that it would be our
020impact would be about 100 i'm sorry 1.6 to 1.7 million dollars in additional revenue for the four purposes that i just discussed and i believe that's it as far as my report goes unless there's any questions any questions any questions any no i'm good okay and moving on we'll go to item 6b1 financial reports rebecca okay so august we were still working in two months so i have um both fiscal years to present so for fiscal year 1920 um it looks like we're ending our mno budget at 5.48 percent so the carry over is actually a little more than the 400 000. um capital we're ending in 10.21 percent and adjacent ways is 95.8 percent um for the current fiscal year right now we're at 3.59 percent in m o uh 7.39 in capital and
021sixty point eight two percent in adjacent ways do we still have bills outstanding for adjacent ways yes so that sixty percent will probably go down significantly no the sixty percent is what we have after we've encumbered what we owe to the town okay yeah okay so yep so are you saying that this is the carryover the eight hundred eight thousand yep okay so with that adm we should be should correct and it really depends on what the stabilization grant comes out to be but the the stabilization grant should be i won't say cover all but most of that um adm loss and i think we already accounted for part of that carryover i think maybe 400 000 so that we've already accounted for in our budget in the current year okay so okay yeah because
022we didn't realize the carrier was going to be so high no especially in today's world all right item seven a through f is our consent agenda if someone would like to make a motion since this is an action item to approve the consent agenda i'll make a motion to through the consent agenda oh in favor fantastic item eight another action item this is the approval of our personnel report there is a supplement um so please make sure you get both the supplements actually longer than the original one we added a bunch of coaches that is what has to do with it we have looks like seven new classified i'm sorry six new classified we have a couple resignations we have three classified changes a new classified sub and uh looks like two four six seven
023eight coaches great any other questions i have a question on the supplement number six uh-huh she right she left her position was never filled and now she's coming back to fill her position at the same rate of pay and everything okay so without any other questions i'm sorry annie okay all right there's still a motion on the floor so all in favor aye aye perfect item 9a um selection of our asba delegate all right there's actually this job does we'll do two things um and i think annie has been to uh doing some of this at the law conference that is supposed to take place next week which is not taking place in person it's actually taking place virtually at the end of the week they had a delegate that approved the legislative agenda for
024asba there is also another job that this delegate would do and then there's going to be a third job that we'll talk i think it's in the next agenda item that would help choose the board members for the asba at the december meeting it has not been decided whether the december meeting is going to take place or not the september meeting will take place virtually so it's not something that you would need to go to so um annie i don't know if you want to describe i know the experience was a little bit interesting when you did your your delegate this is a different experience because you're not in person but you want to kind of maybe share what that was uh yeah i did this i know it was really interesting it was there
025was a lot of back and forth um going you know hearing everybody's different opinions on everything and then voting you know uh even the wording you know there's lots of people that had different opinions on the way that things should be ordered so definitely different if we don't have anyone that is doing it virtually i guess i would do it all in favor thanks guys i really appreciate it well i don't think it would be fair since i'm not going to be here next year to take that job on well and i guess we should ask is anyone do you have to register for the conference is there anyone you know foreign and yes i have to do that first thing tomorrow not for the whole conference just for that one event yeah okay all
026right so unfortunately it is an action item and we have to vote you in annie oh great okay so if someone wanted to make the motion to have annie be our delegate that'd be fantastic i'll make the motion to select annie mortensen as our delegate for the asba all in favor aye aye are you an i annie all right thank you item 9b is proposed 2021 political agenda and delegate assembly process so this is actually the information that she would vote on it's not a whole lot of different than what it has been in the past maximize state funding for competitive salaries to attract recruit retained teachers there's a revision requested for the school finance formula fully fund full day k advocate to preserve and protect the voters intent of prop 301 index district additional
027assistance for inflation provide funding for new space so that has to do with asba eliminate unfunded mandates and administrative burdens return these seg funds to the primary tax levy and actually that's about as far as i probably want to say because there's a lot more but it was in the agenda and this is something that again hasn't changed a whole lot since uh you went through this process last year okay uh is this an action item do we need to make the decision this evening you do okay okay because actually i believe that the event is next weekend or like in a week and a half all right well does anyone feel really strongly on any of these that you would like to put forward as like the very first or is this the one
028that we i think you just improved the whole thing together fantastic even better you want me to make that yes approve the arizona school boards association's draft 2021 political agenda great all in favor aye aye aye i'm sorry i thought it was the one that we chose like for and so you just do the whole thing okay all right item 9c is yavapai county delegate now so the last one was for the asba statewide stuff this is for a the county wide selection of a county director so what happens is the whoever is selected to be the delegate this is actually there's going to be a county meeting and the county meeting is on october 28th it has already been said that it's going to be a virtual meeting so at that meeting there will
029be an election to determine who in yavapai county and it has to be another school board member will serve as the as the um county director and they actually serve on the asba board and so the only thing this person does is represent chino val the chino valley governing board in the selection of that person they are not on the asba board so that's what this delegate does oh well i'm pretty sure i guess i'll volunteer for this one well would anyone like to nominate someone to uh be our delegate and then we can have a motion and vote for them well i think penny is a good choice because she's going to be here however annie kind of sounds like she wants to do it so we could give her the opportunity that's what
030i was thinking okay would you like to make that motion thank you i'll make a motion to approve annie morgansen as our voting delegate for the comey board meetings asp accountable all in favor aye aye and you're it thank you annie that was with enthusiasm yes thank you item t-10a cvhs english learner recommendation cindy okay so the district is asking for approval from the governing board to allow us to have our high school english language learner students attend all four days a week during hybrid rather than just their two assigned days during hybrid and ms karate who is the district el coordinator and principal heidi wolf and i have met a few times about this and our rationale for making the request is our high school el students are really struggling with the at home
031portion of instruction due to language barriers and it's particularly important for the high school kids because the high school kids are seeking credits for their classes and trying to graduate and so what we what we figured out was about half the kids attend hybrid on monday wednesday about half attend on tuesday thursday from our language learner group at the high school which would mean that miss karate would have the other half of those kids on the opposite days so it would always be a pretty small group of kids at the most you might have seven or eight kids each of those days but it would allow her not only to provide the instruction for the students in english language acquisition but it would allow her to help the students with their other coursework because they're
032struggling with things like their math or their history or whatever and one of the things that really put this on our radar was the number of teachers reaching out to her because the students were having so much difficulty the other thing i just wanted to note was that many of our students who come from spanish-speaking homes haven't been speaking english since they haven't been in school and so it's created they've lost some of their language skills so it's created an additional barrier for them so we're asking that those students be allowed to attend four days a week during hybrid two during their normal hybrid schedule two for assistance with language skill remediation and that they also be allowed to ride district transportation all four days any questions all right this is an action item would
033anyone like to make a motion please to approve item 10. i moved to for the approval of chino valley high school el students to attend four days per week during hybrid instruction and approval for chino valley high school el students to write district transportation to and from schools each day during hybrid instruction all right all in favor hi aye you item 10b revised hybrid instructions so the actual information that's related to this is behind the next item which is the hybrid instructional model scenario 2. so what's back in july the board approved the three scenarios for instruction one was all in person the other was at home learning and the one that we're about to enter is the hybrid instruction where kids go to school two days a week well since then a couple things
034have changed that i wanted to the board to know and to approve um in the new model one is um that originally the masks face masks were going to be recommended since that time that this was approved the governing board i'm sorry the governor came out with the masked mandate as part of an executive order and so instead of saying recommended it now says face coverings are required per executive order the next one is that the scenario said no after school person in person activities were to be allowed act after school activities would be held virtually whenever possible however district staff believes that limited in-person after-school activities can take place in a safe manner when virtual gatherings are not feasible um a couple a couple examples one that happened a couple weeks ago and i
035think we just we talked about it they were trying to bail hay at the at the farm we needed some helpers with it from ffa to kind of come and help bail the hay another is coming up next weekend we have people that are going to shop corn for the corn dinner we need people to do that and if it's done with masks with social distancing with um hand hygiene things like that we think it can be done in a safe manner and so we're asking that instead of no after school in person activities it's say it's became too limited so it's not something that we'll do all the time but when we feel we can do it safely and it's more than just a normal meeting it's more of a necessity that we could
036have these limited meetings and the last one said that there would not be any cvhf ahs athletics or actually no athletics period sixth through grade six through eight athletics have been cancelled but what we'd like to do is leave cvhf cvhs athletics to follow the aia guidelines and so the aia will determine if there's athletics or not and we have been following that so far as far as the pre-season training and so we'd like to change that to be for the season the ai would determine if we're to have sports or not those are the three changes everything else on there remain the same and so wanted to bring it to you for approval okay um there's always a chance that the governor can switch that to where fast mandatory right the executive order said
037that the um mask would be required until the arizona department of health services said that it was okay to no longer wear masks so that would it would be up to the department of health services to do that but there is that mechanism yes okay and then my other question is has the aia made a decision about sports yet the the um i know that the executive board met with the sports medicine advisory council yesterday and they are set to meet tomorrow to determine what's going to happen for the season and so we will know more tomorrow some of our athletics have already started they started actually some earlier this week um and so and football is expected to start on well they say monday but i imagine it's going to be tuesday i think
038it was september 7th originally they have yeah which is a holiday so um you know that's that's the the plan right now we're going forward as if sports athletics are going to continue but again it's going to be up to the aia and we should know more by the end of day tomorrow okay okay any other questions right we need a motion please to approve the hybrid instruction model i'll make a motion to approve the hybrid and structured model scenario two revisions thank you all in favor aye aye aye all right agenda item 10c beginning of preschool instruction this was my fault i when we talked about starting hybrid instruction at the last board meeting or the last special board meeting we left off kind of what the plan was for preschool so in a
039normal time preschool goes to school four days a week and in the for half day so the three-year-olds will go in the morning and the four-year-olds will go in the afternoon we would like to keep that since they are only going half day we would like to keep them four days a week half day the their territorial has added a classroom to give more space we also have feel like we have the people to do that um and so what the plan would be again would be offer regular instruction four days a week and it says september 1st but that's actually september 8th which would be on tuesday for preschool at territorial early childhood centers we believe we can do it safely um i do want to mention that our master's requirements do not apply
040to preschool kids so the three and four-year-olds would not be required to wear masks however the adults in the room would but it does make a kindergartners it's from it's from kinder through 12th grade that is correct okay that's gonna they're gonna be chewing on it they're gonna be pulling at it and that's i don't disagree with that at all but that's what the executive order called for right all right well this also is an action item so we will need a motion to approve the preschool instruction i'll make a motion to approve the regular instruction of preschool to begin four days a week on september 8th 2020 for preschool territorial curling choppers all in favor aye agenda item 11a uh suspension of policy bgb for the period of time the board addresses 11b and
041that was a correction dr bowen that was made prior to your writing it's actually 11b not 10b okay so there are the next item has to do with sexual harassment a sexual harassment regulation along with title ix sexual harassment and regulation that needs to be implemented basically asap and in order to do that typically if you recall for most policies it requires two readings so there's the first reading that no action is taken and then a month later you come back and take a reading or and then also that the second reading you vote on it and changes can be made in between if there's requested changes things like that what you are doing is suspending the rule that says that you need two readings and it would can be done in one reading and
042so that's all this is doing is saying for the next item we only have to do one reading and we can we can approve it in in one at one meeting and be done with it and then it becomes policy all right any questions on that does that make sense okay so this also is an action item and we will need a motion to we do need a motion even so though it says information yeah i think it needs emotion we do need a motion to suspend policy bgb just for this week so i'll make a motion for the suspension of policy bgb for the period of time the board addresses item 11b all in favor so now on to 11b correct which is the policy regarding sexual harassment correct there is so we've always
043had a sexual harassment policy we actually discussed this when we discussed the general harassment policy so however there if you can see there are some changes they took some stuff out of the regulation and then they get in there they took a significant amount out in the policy as well but that's because they added the title ix um sexual harassment policy which is a brand new policy and a brand new regulation all right does anyone have any questions comments want to discuss this whatsoever and these are required as fed part of federal regulations not necessarily state law like we normally have to deal with anything here okay so again this is an action item we will need a motion to approve this policy we'll make the motion for approval of a policy aca deaf sexual
044harassment regulation a-c-a-r policy a-c-a-a title nine sexual harassment and regulation a-c-a-a-r thank you all in favor aye aye agenda item 11c is our second reading of policy iha and policy kb and policy kb so if you recall policy iha is the one that requires i believe it's on september 25th each year to be observed as sandra day o'connor civic celebration day and all it's not a legal holiday but each public school shall dedicate the majority of school of the school day to civics education and then if it's on a weekend you do it either the day before or after then policy kb parent involvement involves adding a parents i believe it's a parent's rights work um parents rights booklet to the district website and that's something easily attainable oh it's on the department of education
045um website and we would get it from there and we would put it on our website in a on a page that has all the other required postings that we're supposed to have any other questions on either of these policies any comments great can i have a motion please for the approval of the second reading of policy a iha and policy kb i'll make a approval of the second reading the policy ipha basic instructional program and policy kb parental involvement and education thank you all in favor hi hi else from anybody all right meeting adjourned thank you andy for calling in