Meeting

001in terms of the superintendent evaluation I have shared with you and what you currently are using and um so um [Music] your new wish that [Music] our documents that we were going to be looking at so yeah okay great great so the emergency PowerPoint since we're starting the Powerpoints so I don't know um so I'm just going to get started um because this was um evaluation time and you know the first person being evaluated is nervous so um this is this little cartoon I found um you're out here because you're supposed to received performance with you and I've had mirrors myself because I'm supposed to give one and when he started to put this new evaluations we discover um absolutely they are you know this is like a big deal I mean I didn't realize

002as well so um and in creation of the tools this is this is kind of a a Guiding Light our North Star we were related to the school together um you know no matter the specific position evaluating leads provide base and based on performance so um this was just something that really helps us frame why we were doing the the superintendent evaluations religion tool and and some of the things that we wanted it to choose achieved which is the group performance allow for the recognition of other various Improvement and ultimately as ensure the success of every student and I like that eventually yeah it gets your brain there right yeah um and if you have any questions tell me if you have questions just jump jump in okay um so the other thing about evaluation

003is it is no one else can do the evaluations um and it is something that has to be conducted annually by statutes so it's not um this is superintendent made that um so um that's one of the things and what we found over the past few years is all sorts of different evaluations tools foreign so but it also has to be a good tool for the different candidate is to know where the boards so um hopefully this will this tool will help to achieve that um it should be manageable for both the superintendent and the board now people who have gone from a little you know a very dating tool or no tool to do this tool so sometimes get a little bit of a problem because it is a lot of information but um

004we believe of everybody so um identification goals and then to talk about the progress of those delivery and the evaluations this is talking at least twice a year and it should actively and accurately and objectively because that's possible often get a part of it is being done and I do this example when I talk to you guys I I when I asked my president to do laundry I give him some high and level things like don't wash the whites but but it's between the laundry room and the clean drawers in my bedroom I really can't can't so um the ability to do it I like the way he's doing it but if I want an underwear I want him to do the one so this is kind of that way you know you don't have

005to always above the personalities [Music] not us and tax performance so um and sometimes that's challenging because we are all cases right we have our thoughts um so a couple of things to recognize the vast majority of board members have no experience um so we come on to we're elected onto a board or expected to do this work um system whose perspective to five different people have the evaluation but we only have one voice so that makes this process even more challenging so that's something that we also hope that this evaluation tool will help me more accomplish the senses more easily um so blueberry story um a few years ago in the 90s he and a bunch of business Executives from scientists at school should be practices the formula is there there's no problem just

006take the first principles of business applying to schools so he tells the story of the school district doing his presentation with no policies and nutrition and one of the teachers that so I knew you've made that ice cream oh we make the best ice cream really well she's sitting you know using my next ingredients all the ingredients and so okay blueberry ice cream is one Awards so when what do you do to get a chicken of blueberries that are two to your standards I sent it back and he tells a story and he says as soon as I said I send them back I realized she has totally trapped hey guys I'm in a track now but I'm not gonna get out without getting a little time and she said we don't send anybody back

007yeah the input is vastly different and that's what makes an evaluation my wife is so challenging [Music] think about the students that are coming in situations in which and they are existing and situations in which they come to you from about whether it will cover whether it be homelessness there's all sorts of things foreign we are to see connection so um it's it's a little bit different when you're doing evaluation and that is so um evaluation process performance focus on the rules or careers really important and I have some data allow for cancer parent measures of performance so when we talk about the tool we can talk about what does this look like and how the the board into get together it goes through the tools regulations to say what um create reasonable targets around

008movement identify areas in a relationship um I don't know if you can see this on this triangle here right is together and when we were putting this together I was trying to figure out how to put local logos in the way they looked good and my husband my son who is an engineer when he was a kid about the strongest shape of nature this is he's like 12. I'm like who knows that I don't yeah yeah um but it's true and that's why we put this is strong and it's a good working relationships it's important writing Clarity to the process um it also allows for the employee superintendent to ask questions and understand the perception of performance and provide additional information and consideration um it also requires justification and evidence for employment decisions if we

009were working in any way um and then um you know do you do somebody read into detailed writing evaluation so there's lots of different things to think about communities which is totally different to a teacher evaluation or any other employee evaluation so um so you want to talk about if you want to talk about some superintendent's performance there's a kind of a facets I'm happy with them maintain that um how much information is necessary to address the public interest and concerns versus the will versus will the information so those are just some transparency things to considered um so you know one of the questions we ask right away is how to do the word superintendent prepare for the evaluation cycle um the most progress you can so this is a sample evaluation cycle that we

010just just create it yours doesn't have to look like this side what it looks like um so we just start with it with the superintendent Compares for an evaluation cycle um the disciple and goals are set for the upcoming year if if four conversation and then that's a good time but that's not that's not what we want it's about um that is why we recommend at least a touch of point in the middle of the cycle um and then um order and refresh the video and then at the end of the cycle um we do the evaluation you you generally you have an executive session and that is decide on having to participate um so it's something that reminds District does around the board member is we talk about superintendencies here that's we just want

011that to be transparent please these are the things I was working on and here's the products and we've just done our timeline of course it's always based on the uvira and we just put into dates yes and then you know the thing about policy you gotta follow it in the policy um so any questions okay you know because we they wanted to adopt and approve an evaluation instrument prior to and then you are saying this is your combining a status update this is something new it's like the massage transparent and accountable I think you'll be fine um but I would suggest um so evaluation tool again but um you know it's it's pretty solid I mean you can still do some tweets to it and then we'll talk about that but um yeah yeah I

012think and I think you could approve something like this when we start when we talked about it originally the whole thing is going through every single indicator and talking about what does that look like it's very hard to get by members of the board to agree with what was this before you did after documentary and it would take hours right so here's the thing indicator yeah so um I want to go through the tool Page by page I do want to do that because what the intention of some of those things are because there's one piece of document one piece of documentation or data could apply to maybe 10 minutes you know you're going to be reusing some of these things because there's it is purpose of all that we are thinking throughout at every

013single part of the evaluation that's not an accident that would be thought about that because when you're talking about is this full accountability I have to talk about this more accountability in operations if you have to talk about an infrastructure relationship you kind of have to talk about it so there's lots of different places and we're working data points every single one of them so but we can go through that um and then sometimes yeah I mean it's a blueberry right yeah there you go um there are some things so so there are some areas that are going to be technology but remember also that there's five of you and you you can average out a conversation whether you assign a score to these yes um okay so this is just the the new evaluation

014tool this is the setup of the tool so there are six domains in the evaluation tool under each domain there's a number of standards and then under each standard there's a number of performance indicators so it's um it's pretty straightforward uh we think that is this this is set up it also kind of mirrors some of the teacher evaluation tools that amazing state so we thought that was important as well because teachers are being evaluated all the time and if they find their superiors to have accountability themselves um so here are the the domains the leadership and history and culture and then the poets under each of the standards so each domain has a number of standards that you see I'm not going to read them to you before reading um but so those are

015the first two leadership and physical culture instructional leadership number one um organizational management so this is like the Budget Finance operations and Human Resources components so it doesn't mean superintendent Institute every single one of these videos we will look at that you might have someone doing it for you and you get the benefit I mean they are hard work and that that is reflected in both obviously so I I don't want to say it's the superintendent is every single one of these performance is of course herself is exactly the inaccurate that's the reasons to structure um and civilization you know some some way to be able to lay out of organizations so that since two superintendents not doing everything although I would guess in the rural school districts yes [Music] so the Equity diversity and

016inclusion because this is really about just making sure that your students that's really what that's about um Communications and community relations so how do you make it internally and externally what was its family engagement support look like and then communicated so if you have both of the positive having a small community to serve which you can sometimes be negative because everybody knows everybody again yeah on campus I totally get that you can't do anything about it because that was my life growing up um so you know there's positive and negatives about that so we do you'll see in the tool that we really encourage um what are you prioritizing what are you the most focused on healthier um so they are specific and measurable to keep the goal from relevant yeah so the general um

017all students in Arizona will support profession on English language art stay safe testing not specifically when by when and every single student do that in one single year probably later so you have to really think about the way you write your goals um and everybody knows this but it's hard sometimes so it's just a courage to do that so we do have smart goals for uh our district goals that we're going to be for helping him comparable for as a school events such as a set of Continental students for your third meetings I think that's a great circle specifications and then there's a slow trickle out the door and then we get to the really important part it's just some employees community members that we've had we do Isis superintendents report persons it's a little

018report because it isn't about yeah as a student involvement is just doing data so we do those two reports in order to do visit student recognitions because this ending meeting yeah yeah and we have a lot of them and and a couple people can probably say the same thing yeah yeah um so this is you know does your board share the types of evidence and dating you'd like to see as a part of your life because this is where again you've got to have some conversations and I meanings of the majority rules and sometimes it may be that your project you were with what you think is most important is not what you're doing and um and and sometimes we have to swallow that as a relationships this time you know I'm Gonna Keep application

019um all five board members you have to say exactly what they want because that's not how this just works asension so especially if you and then you're working remember more brand new um so sometimes we go through actually you see that most of them are driven or performed by the superintendent in terms of the um yeah because you don't want to send the superintendent among the like because it's so um you know there's a couple of things but in general by data um something in the evaluation I think it's I think you superintendent should provide that because again oh [Music] um okay so uh the tool that we're going to talk about also um indicators it looks the performance indicators are allows for domains so there's six domains um we're going to be able to

020customize the evaluations of the district in the different kind of values so a couple of things that um told me that use the pilot one was they really wanted to focus on communication they're external and Indian terms so so they weighted back down higher than that otherwise in my school district could be used is this particular as a pilot and a brand new superintendent so he waited um because we really wanted to do superintendent and focus on that for superintendent relationship with more governments the policy piece so um so so that domain is is that's totally adaptable okay I probably wouldn't change or every couple um you can add performance indicators to this if you want to if you think we've missed something if you're important to bring it because or standards but we would

021argue about that the performance indicators that are into there are actually what questions foreign [Music] which again you wanted um and then the superintendent said to accurately captured their key competencies and it provided more clarity around the government and that is the one that I'm most proud of because I think if you have a clear idea of America you're supposed to go um and so that and I had a superintendent say to me I'm almost embarrassed to tell you this but is this really helped me articulate what my job is I I knew I did all this but I didn't understand that I could absolutely it's the same way the positions help me understand you know what I do how I do it um so I think you know that we're excited about that now

022you know a lot there were some people that were definitely board members oh my gosh you know but I have some superintendent yeah I know yeah all right at the same time what I've found out especially this is superintendents who have used it is this is way better than the nebulousness conversation that I used to have even though it's longer even though it's a little bit more cumbersome um but it's also the first time anyone ever uses it so imagine that as you know somebody are there any um music I just was on the um there's a lot of good Buzz about it and people are really excited so um and we're not really tracking it because we're not targeting this is going to be a totally a benefit um so the tool itself like

023the handbook that's just a distance that's yours for free and we want you to use these people so um and I just I I've spoken with I would guess me I probably spoke in the past months so okay yeah we'll be right back [Music] [Applause] [Music] foreign [Music] foreign amazing so I I need to talk to you in Phoenix that back in the day our first couple of evaluations were out of here [Music] um was not to leave it up and have a lot of changes yeah I mean I know before I was on my support [Music] so this is going pretty well but what I I truly do hate very year-round was the superintendent's job is yeah because you know when you look at the single meanings they're never really been confident in everything

024and I think that a lot of organisms thank you foreign okay right now for the week he's still exist good job okay yes yeah because in between your calendar you're doing all the ongoing stuff yeah um possibly do today I know that day you did these three things we have some specific criteria there and there have been more members who foreign come on and in fact it is that's what you should be getting that is that's what your child is superintendents this year um evaluation because he's new okay and then he brings himself something and then it affected you know and then there are few questions that was good because I got stuck last year we ranked it one through five or something like that and I was trying to do the ACC and maybe

025we all were definitely not on the same page and that's to right [Music] stage you can see at the top um and every single one of the domain says of is that that happens to me that every single one of those has to happen it is a pretty difficult to measure with data how a superintendo university a little bit more yes um but you have to look at a good objectively as well so um so not we put that code in not because and one thing I don't you know one of the things is there to be so much data that is that it's just I I can't even begin so um it really helps you modify what that looks like and now industry used which is fine um [Music] is is visible and accessible

026in the school district this is a perfect place for before because that you can you could provide I go to Every quantity uh the knees or something that has an idea about that they'd like to see and that's a great conversation to have because there's a whole board says the agenda so I'm glad you mentioned this because this is one of the ones that we first looked at this because we say well you've got energy means in here and 10. which you know that that's not funny I I got it that it wasn't the end no no so it was the thought was it is at every point it has to be coded right right and I mean yeah so you know what's your plan on doing that right you know every school in my

027eyes so but that was something completely got the warcraft unbelievable um you so if you just go to like just a great example yeah it would be in a actual evaluation is just ticket or even an indicator to give a couple examples of those Spirit day and our brothers not every single one but just throw a couple examples foreign [Music] because this was a lot it is about supporting me but it's you're just it's what you do right so um when they you know they're going through these and we're building our support as I said yeah I mean they're definitely there are some boards to different Pilots instead um corporations I mean that's why that people do they like greatness just join us it's not my medicine um so I'm thinking of our professional development

028characters yeah and you know just showing it history so um yeah yeah so again I would just recommend going through this you know like an indicator questions this is a situation where you can get this to the report beforehand thank you through it and Mark someone and then we have a conversation so I'm not going to go through it you know why but why but we're going to make sure everyone understands what and I think if you were able to have a couple hours of quiet now um is [Music] documentary so this is a kind of a summary of all of the domains that is exists and it's 16 16. okay okay um so this this is white this is what my Google uses the Bible um is um and so that's what was the

029public information that's something you've been awarded um because this was intended to live you know it's a snapshot one of these this is um I'm already feeling I go a lot better about it I mean okay yeah um and this is where um of what you say um right twice right right you can go look at this okay um so you could say you know domain one standard whatever it is okay there's a medical version available that are at least to the boxes it doesn't translate the freight from the PDF so that's something that I've been working on so sometimes you can even have a PCS yeah so I got to figure that out for her um yeah the other thing I thought was just kind of briefly all over this uh because this was

030um but um a little bit more it was the same uh-huh okay yeah definitely one thing that you can get feedback from Pilot you didn't believe we didn't have this initially in the handbook please um information and we did get feedback right now our last meeting we asked because we said you know we're talking like a couple names if you needed to receive a completed just the same um here's the definition yeah so um foreign um and I guess also with that I mean it really becomes that trust because in board members they don't work with other superintendents so a lot of them don't have any idea of what is and in terms of my colleagues or in terms of other districts but you know when we talk about rules tools to superintendent responsibilities like

031a lot of my friends because I don't have a title one Department like above and beyond foreign with parents and the community members is that with board members and that's was one of the ahas that most of the superintendent have because you can go into the center of Tennessee people of the instructions you know you're not really prepared for the political Department of Job to do this is um that's what we want to avoid we want to avoid the I don't blame you for your power believes it let's use this tool you're the reasons that we're not happy and instead of just like we don't like you um but he's not wrong right right so okay what it is yeah um cracking there is a simple evaluations you know some more some superintendents are doing

032order meetings and the evaluation some are just doing good we would recommend them and um one of the things that's in here that happens a lot of the performance valuations but we kind of took out of the equations at the topic to kind of an essential attendance and tendency and that is easy we have you know five yeah and three is just kind of like because you don't want to say anything so we took that out we were like choice um and then the appendix um writing this checklist examples of evidence and this is almost as you may not a fight and every single in order for superintendent evaluation it's a technology plan which is one right so you just updated your technology in the last year so um again these are just examples there's

033probably hundreds of examples and then I think this would be a good way we can talk about their certain data you know that is wrong right it just is you know I think that this facilities right right okay and then um so this is the board member a board member I was so overwhelmed so um I think this is really helpful you write this down is it to Too Much I mean I think using those to instructions the same okay resistance and you know and I want to be sure you know and it's just it's just a step up and I think these nutritions are good for you have two people organize data data you shouldn't have to print every single word before we do as four members have a responsibility in the extension to

034the information that we're getting from throughout the interview so there are things that foreign specific data on our Cooperative assessments I have a director's presenting fed transportation technology Community as I see a lot of this as evidenced at the principles were reported that superintendent report and board meeting agenda is right right Trends the evaluations that are highlights something so Kelly do you have any questions you're very good I think we're really good at um so I think at least um well we did record it so hopefully um yeah and the other thing is like I I think I'm happy after um and we will be talking about superintendent evaluation and then report some advisation um questions and then when every board member so we did that we need to do that one yeah and um

035um the standard report is just the six the Five Pillars the detailed report which used to cost money and they no longer across anybody so yeah so we decided um still itself I mean you probably didn't dedicate other questions there is massive amounts of days yeah sure and then on Wednesday um we are doing a webinar on one more self-evaluation and superintendent evaluation the board is it assistant foreign Kelly thank you lots of vitamin C all righty thank you thank you Kelly foreign [Music] foreign