001All right, I'll go ahead and call the meeting to order, please. We will get started with our board advisory committee reports. So, I'll start us off. Uh, the strategic planning steering committee uh met for the final time on April 22nd. We began with a um welcome and recap of the strategic planning process to date highlighting the key milestones. Uh we reviewed the report that the board is going to actually see just a little bit later on this evening to make sure that the committee was on on par with that. We also received feedback from a survey we had put out to our community to see if they agreed with uh or thought we were going in the right direction. And you'll see that in a little bit as well. Uh the committee proudly concluded its
002work with no objections voiced and agreed that the draft strategic plan was ready to present it to the board of education for approval. I think we ended the meeting with um our communications team getting some comments from the people on the committee for their feedback. So we appreciate the work that this committee has done and we look forward to presenting that to the board in a little bit later on this evening. Next up is health and well-being and I think Dr. Dr. Schmidt is going to give that report. Good evening. Uh, our health and well-being meeting was on April 23rd. Mini wells shared information on durable skills, which are lifelong competencies that help students adapt and succeed in school and life. The counselor shared the scope and sequence of tier one strategies for teaching these
003very skills. Next, the middle school administrators, uh, Chris Leglighter, BB Lewis, and Dylan Owens discussed the use of flex time in middle schools to teach durable skills. They highlighted key lessons on test taking strategies, perseverance, time management, and social media awareness. Uh, they shared that these lessons along with establishing common expectations have made a positive difference in their schools this year. We concluded the meeting by extending a special thanks to the members who have finished two years of ser two two-year terms of service with us. Thank you very much. Next up is our communications committee with Christy Mcerlin. Good evening. Um our committee met on May 6 in the board of education room. um board of education members shared updates to the committee including an announcement of incoming superintendent Dr. Jillian Chapman. So we had
004a a great discussion about um her introduction and the previous meeting that same committee had helped us brainstorm ways to uh roll out the announcement and we'll continue to um to follow that direction and input that they gave us. So much appreciated. Um, following that, um, Casey Brutder, our director of communications, gave an update on current initiatives we're working on, as well as some that are upcoming in the future. So, um, lots going on this time of year for everyone. So, we have many communication plans that are rolling right now. Um, then for the main part of our meeting, we actually discussed um, and reviewed the survey themes for the strategic plan and the draft plan overview. We discussed how to tailor content to different audiences and we're getting feedback about ideas they thought about
005how we reach roll out get our community engaged in the strategic plan once that has been approved. So it was good feedback good discussion for from committee members. So meeting adjourned at 8:35 curriculum and instruction with Dr. Caller, the curriculum and instruction board advisory committee met with um Jennifer Lzinski presenting on the curriculum revisions which you all will be reviewing and being presented to you by Kelly June. Adam Wade um was present and explained to the committee the newly revised accredit accreditation process known as KISSA um as outlined by the state. He was able to compare and contrast the current accreditation process to past processes um required by the state. The committee had the opportunity to ask clarifying questions regarding time dedicated to this process. I had the opportunity to provide an overview of the
006draft of the strategic plan and review the development process with the committee members. I was able to highlight the value of the student voice and student feedback in that process which helped to enrich the draft before the board of education. Jennifer Lzinski provided a historical view of state and legislative expectations related to the science of reading and the recent requirement of a seal of literacy tied to teach teacher lure. This requirement was discussed and opportunities available for staff to receive the seal of literacy. Finally, Jennifer Lzinski was able to thank the members of the committee for their service. um for those that will be uh rolling off the committee and the committee will reconvene again in the fall. And the final report, Jeremy McFaden is going to give finance and operations. The finance and operations
007advisory committee met on May 8th in the board of education room. Kelly June, executive director of academic services, presented on title one, two, and three federal programs. The committee also reviewed the quarterly investment summary as of March 31st. Jake Sabodnik, executive director of operations, presented the bids and contracts. The next committee meeting is scheduled for June 5th in the board of education room. All right, on to our favorite agenda item, the superintendent report. Yeah. So, as Kyle pulls up our um celebrations for this month, we It's a busy time of year. And so, I am happy to share some of the celebrations that have happened since our last meeting. These are our May recognition dates and holidays. And so, we um still have a couple coming up. We celebrated teacher appreciation week last week, uh
008school lunch hero day, school principal day, uh school nurse day last week, school language pathologist day is coming up, and then of course we have Memorial Day that's uh on the 26th. The Blue Valley Early Childhood Team was selected as the 2025 Whan Kansas Leadership Award honore. Um this is sponsored by the University of Kansas uh Department of Special Education and recognizes vigorous pursuits of learning opportunities for each and every student. What makes this extra special for Blue Valley is that this is named um after Dr. Whan who was a longtime Blue Valley employee. Uh and many of us got to work with him. He was a wonderful man and mentor for um many of us in this district. So uh Timber Creek Elementary, this was last week. This was a fun day. Uh thanks
009to the Chararma family and the Blue Valley Education Foundation, we went out to Timber Creek and recognized Courtney Cohan, to Pleasant uh Ridge Middle School and recognized Alli Mason, and to Blue Valley North and recognized Tom Holland. They were nominated by either students um or colleagues or parents um as the champion for students award. So that was a really really fun day. There's nothing better than an all school Timber Creek assembly uh to get them all fired up. Uh Blue Valley uh teacher of the year and master teacher building nominees were recently honors and recognized at a staff awards recognition reception over at at CAPS. Uh that was also a really fun night just honoring all of those amazing teachers. Blue Valley High's uh Trisha Blue Valley Norris uh Siram and Blue Valley West Lena
010uh are semi-finalist in the 2025 US Presidential Scholars Program. There are only eight of those in the entire state of Kansas and we have three of them. Here are some seniors who were named National Merit Scholarship winners by the National Merit Scholarship Corporation. So, congratulations to these five students. Uh, Blue Valley West had a um corporate sponsored merit scholarship by the National Merit Scholarship Corporation. So, congratulation again to this student. We received 34 nominations for the Starlight Theaters 2025 uh Blue Star Awards across the following categories. Um, this is across the district and all of our high schools. So, congratulations to those students. uh Blue Valley High's uh Trisha and Blue Valley West Krypa uh were named the recipients of the first ever Zero Reasons Why scholarship and I think a couple of you got
011to meet Trisha right when you were at Zero Reasons Why. She's u imp both of those girls are very impressive. And then um once again we dominated at the district uh level uh civics. So, Prairie Star Middle's Meline, Oxford Middle's Shireen, and Leewood Middle School's Jack were the first, second, and third place winners. Jod was there as well. And they will be going on June 5th in Witchah to compete at the state level. So, I get to go to Witchah one more time at least and um cheer those three students on. Um, these four Blue Valley students, we saw three of them uh this evening who were named Shooting Star scholarship recipients by the Arts Council of Johnson County. Uh, here are some students who won Scholastic Press Association State Contest Award from Northwest, Southwest,
012and West. So, congratulations to them. Uh, Blue Valley North's Grace was named a she was here earlier this evening as well, was named a 2025 national medalist in the Scholastic Art and Writing Awards. The fact that she's a freshman is amazing. Amazing. Uh, Blue Valley Northwest earned all Kansas award honors from the Kansas Scholastic Press Association for their 2024 25 news publication and website. So, congratulations to the Huskies. Rashab, many of us know Rashad. Blue Valley West Rashab earned a first place in the extern exter speaking event at the quacious 6A state speech and drama championship extemporaneous. I knew I could get it. Uh Praar middle Steve Essex PE teacher and coach was the male honore for the community for coaches 2025 Kansas City Metro coaches of the year award. So congratulations to Steve. Blue
013Valley West was named the EKL recipient of the inaugural league sportsmanship award by the Kansas State High School Activities Association recognizing outstanding sportsmanship during the basketball season. So, congratulations to the Jags. And uh here we have a team from Blue Valley High uh who finished as one of four semi-finalist in the Brewer Foundation NYU International Public Policy Forum debate contest finals. So impressive there. And then uh finally, we have two alumni who were drafted uh in for the NFL. Graham Mertz was a graduate of Blue Valley North, was selected by the Houston Texans, and Mason Richmond is a graduate of Blue Valley High, was selected by the Seattle Seahawks. So, congratulations to Graham, Mason, their families, and all the coaches uh who worked with them. And then one final word is just that this weekend
014is a big weekend in Blue Valley. We have five graduations. Um we actually start with the academy celebration on Wednesday and then five graduations this weekend. So it's always a fun weekend and to do that. Thank you, Tanya. We're hoping the rain holds off on Sunday. All right. Can I get a motion then to approve the regular board of education meeting agenda? I move that the board of education approve the May 12th, 2025 regular board of education meeting agenda as published. Motion by Jody, second. Second by Clay. Any further discussion? Seeing none, all in favor, raise your right hand or say I. Motion passes. 70. Moving on to the consent agenda. Do I have a motion for approval? I move the board of education approve the May 12, 2025 consent agenda as published. Motion by
015Clay, second by Patrick. Any further discussion? Seeing none, all in favor, raise your right hand or say I. Motion passes 70. On to new business. The first one is I believe for Jake. Yeah, Jake's going to take the first two. Yeah, good evening. The first contract is a contract with Delta Innovative Services. Delta is a repeat vendor of Blue Valleys. This is for roofing repair work districtwide. This work is critical to maintain our existing assets and prolongs the the life of our existing roofs. So, um, no concerns here and recommend this contract approval. Do I have a motion? I move that the board of education approve the Delta Innovative Services, Inc. contract. Second motion by Jody, second by Clay. Any further discussion? Seeing none, all in favor, raise your right hand, say I. Motion passes
01670. Okay. And the second contract I'll present or talk about is with ImageQuest. This is our sixth year out of six of our copier program. ImageQuest has been a great partner for the district and have no concerns with this contract either. Um, happy to answer any questions if there are any. Do I have a motion? I move the board of education approve the image quest contract. Second by motion by Clay, second by Patrick. Any further discussion? Seeing none, all in favor raise your right hand or say I. Motion passes 70. Apple Brian Daly is going to present this one. Good evening. I'm seeking approval from the board uh for the iPad purchase from Apple. This will be for roughly 2500 iPads for staff use the classroom, libraries, and middle school and high school math and
017science teachers. Um ordinarily this refresh uh it's about six, seven, eight years in some instances with these iPads. The difference is we're not refreshing students. So, it's about a million dollars less than we would have ordinarily done with an iPad refresh. Um, with the number of elementaryaries we have, that equates to about 45 to 52 per elementary. Um, so with that said, I'm looking for the board to approve the Apple purchase of iPads. There a motion. I move that the board of education approve the Apple, Inc. contract. Second motion by Jody, second by Clay. Any discussion? Seeing none. All in favor raise your right hand or say I. Motion passes 70. Thank you. Our next topic is curriculum proposals. And it looks like Kelly June will be I know it's hard. Good evening. I'm here
018tonight to share with you draft curriculum documents that have been developed over the course of this school year. Um the presentation is forformational purposes and no action will be asked of you tonight. Uh the drafts will be presented to you tonight will the draft that will be presented to you tonight will be on your agenda in June for uh seeking your approval. Those that are approved will be implemented in August this fall. This process is in accordance to board of education policy 4000 that describes the process by which curriculum is developed and revised. The pol policy encourages our educators to be innovative and visionary and that Blue Valley curriculum is cyclically reviewed. The academic services department and the talented educators in Blue Valley take this task extremely seriously and have been very innovative and visionary
019in their product. Tonight, I'd like to take one moment to uh share with you the process. On the screen, you can see the the graphic. Uh you have the Kansas College and Career Readiness standards. They're created by KST and approved by the Kansas Board of Education for all students in Kansas. These standards outline their learning outcomes uh for all schools. Then all schools in Kansas take those standards and develop their local curriculum. Our district curriculum in Valley is compromised of units of study organized in a manner that makes sense for students and teachers in our district. The process of developing our local curriculum allows for our educational professionals to also tailor uh state standards for the learners in our district. Each year we have curriculum revision cre and creation. This is a year-long process. It's
020led by lead teachers in our instructional design team. The process begins in August where teacher writing teams are assembled and the work of creating draft documents begins. Throughout the process, teacher authorship teams use the feedback process to engage all teachers in that course or class. These documents were first presented to our board of education CNI advisory committee on April 2nd and then again on May 7th. And as you can see on the screen, we are nearing the end of the process and I'm happy to provide you with 334 pages of curriculum for your consideration. Our teachers have been very hard at work diving deep into resource-based practices, deepening their content knowledge and creating these uh curricular documents for the benefits of students. I want to take a moment and thank all teachers who have been
021involved in the process. There are hundreds um each person who wrote or gave feedback or assisted with the vertical articulation was a valuable contributor. I'm gonna skip that one and I will go right into department by department. I will highlight your the courses for consideration. We're starting with career and technical education and there are nine courses. They're on the screen for you. All nine are part of the KSDCTE pathways and our curriculum must reflect the competencies as a requirement for pathway approval. All courses tonight are presented to you um from two updated pathways. So we had to update our curriculum. The next is mathematics. The only course in mathematics is related to the change that I brought previously around middle school. As a reminder, next year we will begin to compact mathematics at the higher
022level course one year at a time. Uh so for next year, the first course is accelerated math 6 and we'll have all of sixth grade standards and half of seventh grade. Science is next. Um three AP classes for you to review. Uh these curriculum documents are rather fixed as we strictly adhere to College Board syllabus for each course. Uh there's tight alignments in those documents and you'll you'll see those. Social studies. These two classes round out a many year a couple years of work actually of that we've done almost every single study social studies class. Applied psych and international re relations are the final two for your review tonight. Um these the authors of these courses were um very focused on increasing relevancy in the content and boosting engagement. And then finally is visual arts.
023Uh for the middle school visual arts, all three courses have been revised. The middle school art teachers have knocked it out of the park. Done an amazing job with these updates. And as you review them, you will see real world application of visual arts skills and a pronounced orientation towards careers in visual arts. So, as I recap, I'm here tonight just presenting the documents for your consideration at the June Board of Education meeting. And those documents approved in June will go into effect in August. So, if you have any questions, I will be happy to answer them. I just for my edification and maybe for public's um so you adopt a curriculum or we adopt a curriculum for a a course and then and so let's say it's a an update to a class that's
024been in existence for a while, teachers developed lesson plans, etc. Does that direct development of that curriculum come with updated lesson plans or the teachers responsible for updating his or her lesson plans etc? So we provide them with a curriculum which is scope and sequence documents and then a resource. Um we do not provide daily lesson plans that is a function of their art of teaching and done mainly by the PLC's and teachers. Lots of times we support them, give them maybe starter packs of lessons if it's a new resource or something like that, but that's part of their role. I have a question about the board of education curriculum policy that was proposed. So, so does the board not support a professional development or what's the purpose behind the proposed policy? It's not a
025policy. It's I just uh referenced a policy that this process is tied to. So policy 4000 asks us in curriculum and instruction to cycllically review curriculum and update it. Right. Yeah, that's a policy that's already in place. Okay. Yep. Thank you. You want me just leave it here? Thank you, Kelly. And Tanya, you're going to present the strategic plan. I am. So, if Kyle will pull up the strategic plan, I'm excited tonight uh to present to you um a presentation around the strategic plan that we have been working on uh throughout the school year. So just as a reminder um this is the timeline uh that we went through. We appointed a committee uh for input into a steering committee. We got in input throughout the process from our community. We're here tonight presenting a
026final draft to you and then this summer uh we're ready to turn this over to Dr. Chapman and the team that will be here who will then start developing yearly the first year goals around this plan. So, we had many opportunities for community input. We gave a survey all the way back in August. We had community connections along the way. All those little um icons or committee meetings that we had where we got feedback. Um again, the steering committee did a fabulous job. The original survey that we put out in August had 5,519 participants with over 3,500 thoughts and over 103,000 uh ratings. And this Wordle gives you some of the major thoughts that were in there that I'm going to talk about in just a little bit. But I think it's important for us
027to to realize the extent of the participation that we had in that initial survey. So the first question was uh the district is moving in the right direction with its efforts to ensure engaging meaningful and extraordinary educational opportunities for all students. Again you can see uh the feedback that was given to us again early fall is when we did this second question. The district is moving in the right direction in its efforts toward the recruitment and retention of exemplary educators to ensure every Blue Valley student has highquality instruction. Three, the district is moving in the right direction in its efforts to improve mental health resources and support for students and again you can see feedback and then you also had an opportunity to submit your thoughts and then you could rate as many thoughts as
028you wanted. So that was the initial survey. The top themes that came out of that you can see um academic excellence, class size, equity and inclusion, mental health and well-being, practical life skills, real world learning, safety and discipline, support for special education, teacher retention, technology and digital literacy. So those were the top themes that came out of those thoughts. But the committee wasn't satisfied with just top themes. And so first I want to talk a little bit about the committee. You can see some pictures down there, but there were 38 members. We had patrons. Each one of our board members appointed a patron to that committee. We had students who were exceptional uh from all five of our high schools. We had staff members. Uh we had teachers, we had administrators, we had a related
029service provider. I can see an SLP in this picture. Special education consultant was a part of the team. So a a really broad representation uh who really dug into the data. They they weren't satisfied with just saying let's just look at the overall data. They asked for us to disagregate it. Well, what did staff say? What did middle school parents say? What did high school parents say? And they spent a lot of time uh digging into that data. The committee's charge was to recommend a plan which I have before you tonight with a mission statement uh core values, strategic priorities, strategies and action steps and then the foundational commitments kind of came up out as a part of this work. So this is how these all fit together. Um the diagram starts shows how the
030mission statement is at the top of that pyramid. It drives the entire plan. uh the core values shape the culture and the guiding behaviors. We have priority strategic priorities that define the key areas that we are going to focus on supported by very clear strategies that outline how progress will be achieved and then brought to life through action steps. And it has to be grounded in those foundational commitments uh to ensure that the consistency and the sustainability and the alignment across the system that we're all kind of rowing in the same direction. So the first thing we did, one of the first activities that the committee did is they um identified a headline. What headline do you want to see here in five years? And so here are some of the headlines um that um
031the committee came up with. Pretty good headlines. All 10 of them really talked a lot about um our community, talked a lot about um the education of our students and our teachers. Then we engaged in a SWAT analysis as a committee. We looked at the strengths, the weaknesses, the opportunities and the threats that existed. Um here are some of the strengths. Uh the quality of our educators, the community support, um the variety of opportunities, high academic performance, and safe and inclusive environment. And again, this came from our from the thoughts from the feedback we had from from our community. Some of the weaknesses or areas we needed to look at uh resource limitations, support for that middle tier student. Uh class size was a big thing we talked about. Uh teacher and pair retention and
032then consistency across schools. Making sure when you have 22 elementaryaries that you have a consistent approach across all of them, all nine middle schools, all five high schools. Opportunities uh community. We talked a lot about partnerships within our community and businesses. mental health support, um, integration of technology. We talked about AI and actually as the year went on, AI became a bigger conversation focus if you think about a year ago where we were at and where we're at today. Um, professional development and then early childhood education were also opportunities we we discussed. And then some threats um funding and legislative changes. Uh again, retention of educators, community support. We have strong community support. We need to maintain that even though we know sometimes people disagree. Uh competition with other districts could be a threat. Uh
033we're competing for staff and for student enrollment. And then technological and social changes. Uh adapting to those rapid changes that are happening, social media on students in the community. And again, I would say at the beginning of the year, remember we were talking about the cell phone policy, personal electronic device. Um, so there were a lot of comments about that as well because some people took this survey even before uh it was passed. So we again dug into here's the the committee digging into that community survey data. We disagregated it out. We had every single thought on one of those little blue cards if you see in this picture. Um and so then all of that work came um to where we are at today. And so I'm going to go through the different components
034um that we had talk a little bit about it. Again, starting with the mission statement. Uh we we wanted our mission statement to be very clear and concise. Uh we wanted it to be one statement that people could um remember. Our current mission statement is very long and people don't remember it. So that was an important component and again short memorable reflection of our core purpose and so the mission statement that this committee came up with is cultivating lifelong learners prepared to navigate their future with purpose. The next thing were our core values and again these are the uh fundamental principles that define who we are as a district and guide our actions, decisions and interactions. uh they serve as our foundation and so we went to the committee I right at the beginning of
035the second semester in January February when we met with them and we had again from all of the feedback we'd gotten we had 10 and the committee felt strongly that 10 was too many you can't remember 10 you can remember um three first they said five and then the more we talked about it the more we came up with three and the three that we came up with are community, student centered, and excellence. Uh, and there's a little bit of descriptor behind each one, but that we're about community. We need to be about students. That's why we're here. And we need to be about excellence in all that we do. Then we listed our strategic priorities. And these priorities provide clarity and focus. They ensure that our efforts are directed toward the areas of greatest
036impact. This is where you see the little blue cards. We sorted them on our tables. We tried to come up with again three to five strategic priorities to identify the big broad overarching um area that we wanted to work on. We came up with three as a committee. The first one advancing academic excellence and exceptional student experiences. That's why we're here is to advance the academic excellence of of our students. But we can't do that without empowering exemplary educators and staff. um staff uh staff retention uh was a big component of the comments that we had top themes and so we needed that as a the committee felt strongly that that needed to be a priority as well. and then fostering supportive and healthy school communities. And it was about more than just um it
037it's about a community and that that community needed to be our students, our staff um and our families that they um have that uh community feeling with them. So once we have our strategic priorities, uh the next thing is um I'm going to go jump down to those foundational commitments because we can't do this unless we have a strong foundation in academics because again that's why we're here. We have to you just heard Kelly talk about aligning our curriculum instruction. Um making sure that we provide those different things for all students. We also can't do that if we don't communicate uh if we don't cultivate trust and pride and connection. uh but also foster those two-way communications, strengthen our community engagement. Uh we have to have facilities. So, uh if Jake was here, uh I'
038I'd credit him because we have to analyze and adapt our facilities to meet the needs of students. Last month, for example, you approved many renovations to our facilities for um some facilities that have to happen for students that we need to we have to continue to plan for bond and to use our finances uh wisely, which leads to our financial resources. Jeremy and his team um have to ensure that we don't overextend ourselves, but that what the money that we do have, we're transparent with and we develop short and long-term budget strategies to estee to achieve that stability. And then finally, safety. Uh again, you heard tonight from some parents around safety. We can't do anything if our students and staff don't feel safe. This is something probably uh 10 years ago, maybe 15 years
039ago, we didn't have to talk about as much, but now we have to. And we want to ensure the physical, emotional um and mental health of all of our students. Uh technology uh talks about leveraging technology to enhance and support student learning, teacher instruction, and district operations using technology wisely. We've uh had a lot of discussion this year about um screen time and what that looks like and what a healthy balance is for our students. AI has jumped into the the fold and uh we have to to embrace artificial intelligence and figure out how we're going to use that for our students. So then we get to our um strategies within. So we had those three strategic priorities and we have strategies and action steps. And so again here um just talks about the how
040we develop these strategies and action steps that adhere to each of our priorities. We had community feedback, we had staff feedback, um strategic plan committee feedback, we've looked at student performance data, student enrollment trends, and then we have an accreditation process. You heard earlier the curriculum and instruction committee talked about our accreditation process called KISSA and Kansas Education Systems accreditation. and we need that to morph into this work as well. So our first priority again was advancing academic excellence and exceptional student experiences. We know that we want quality instruction. Um we need to have high expectation probably providing all students u with access to grade level standards and highquality instructions. We want all students um to have academic excellence. We need to look at new and expanding programs. Uh we had a lot of comments
041uh around our career connected learning opportunities for students and then learning with technology tools. Um there are technology tools for learning but we need to assist students with their preparedness for academic and life. And then here are some action steps under each one of these. There also are much more detailed action steps that the strategic planning committee actually looked at and gave exceptional feedback to including the students uh who said you need to talk more about this. So here are some specific action steps that will happen. Uh the next one was fostering supportive and healthy school communities. We need to look at the climates in our schools. We need we've talked a lot about behavior those durable life skills. You heard the health and well-being committee talked about those durable life skills. We talked about
042community partners, the physical health of our students and our community. And then student connectedness, those athletic and activity, student participations that are so important. And then again, here are some of the action steps around that which um again our our team has dug into much deeper and the committee gave great feedback on that. And then finally uh priority three was empowering exemplary educators and staff. We know we have to attract and retain exceptional professionals. We also know we have to foster a culture of collaboration, respect, and continuous growth um by providing the support and the resources necessary for staff to thrive. So, uh attracting and retaining them, but once they're here, we have to provide them that support. And here are some of the action steps. Uh we talked about um developing pathways. We talked
043about making sure we had competitive compensation and benefits through negotiations and recommendations to the board. uh employee well-being, value, and a sense of belonging. And then building on that pathway at the bottom there, you talked about educator prep uh prepare preparation shortage, expanding the partnerships we have with post-secary institutions, uh looking for ways to reduce the cost barriers to degree attainment. So, we've worked with the ed foundation on the parah to special ed teacher pipeline. We've we've looked at our ed foundation has helped us with some certifications in ESOL and other areas. So continuing to look at those pathways and then of course there has to be um quantitative measures that we would look at. We would continue every year we bring to you uh comprehensive academic achievement. We would absolutely have to continue to
044do that. Um student social, emotional and behavioral health supports and statistics that we have. Um staff health and well-being supports facility operation reports. this idea of cyclical program evaluations. So looking at programs um uh for example like the academy looking at programs like Chinese immersion like we did a couple of years ago programs within our our district so that we can review them and give feedback and then partnerships and parent education resources and then personnel retention and recruitment data. And then finally, the last thing we did uh with this committee is we sent this plan back out to our community and said after reviewing the draft strategic plan, um how well do you feel it reflects the priorities and needs of Blue Valley schools? And you can see the data there. Uh 90% of the
045respondents said either very well or somewhat well and about 10% had the other idea. So for us uh the again the committee uh enthusiastically endorsed this plan and we are bringing it to the board this evening for consideration. Um once it is acted upon um our team would go to work and develop a comprehensive communication plan. Um normally we would start tomorrow I would start with the team and we would do a year-to-year implementation plan but because Dr. Chapman is coming in in July. That needs to wait for her. She has um been aware that we're working on this and is once it's acted upon, I'll make sure that she has a copy of it and our team will be ready to go to work with her in July and we would be back in
046front of the board in July or August to look at those overarching goals for the first year. So that is the presentation. I'm going to look at my team over here. Did I miss anything? Okay. And I'm happy to answer any questions or I'll phone a friend. Well, I would just like to say thank you. Um again, um I I know that when we had this conversation last fall, you know, we the board uh kind of put this in front of you and and um we we did not uh favor going to an external um entity to create something that's so personal for us. And so um we know it was an extra lift uh for for many on your staff. Um, but I uh I think this is um you know totally aligns with
047with what our community needs and how we feel. And a big thank you also to from at least me and whoever else um to all the um people who were on the committee. Um we really appreciate the extra time and dedication, students, staff, and uh our community um patrons. Yeah, the committee was awesome. like I I loved the idea. I didn't know how it would work of just telling each asking each of you to appoint a patron and it was great because we had diverse opinions and they were engaged. Uh just a couple comments. I thought that um the I think it's a a really significant improvement over maybe what came out of the last process. Maybe because that one was not quite as homegrown as this one. Or maybe just because uh I'm on
048the board. I don't you know, but it's all about you. But but um I do think if if I were to say what I o overarching what I I think is reflected in the um in the strategic plan is let's let's call it well maybe it's in the mission that the mission is more elevated. It's a more philosophical and elevated um vision for who we are as a school district and what we're trying to uh achieve than just college and career readiness, which is a really common term you hear, which is it's like shooting for a C+ as opposed to shooting for something much more grand than that. And um I think that can be hard when you got, you know, so many cooks in the kitchen in a committee that's like that and you
049gota everybody's got to kind of scrum to get their ideas heard and reflected in a way that uh reflects a pretty, you know, broad view and kind of a squeaky wheel community where where people um are uh demanding. So, um I appreciate the effort that you put into um organizing that and pushing it along and uh achieving this um work product. I'll echo um Jim and Jody. The committee did exceptional work. Um, this was a heavy lift and it was this is more than a strategic plan as well. They went through, they redid the mission statement. That's that's a big that's a big lift. They went through and identified core values and foundational commitments. That's above and beyond a strategic plan. Then they went in and did the strategic plan and identified the core priorities.
050Um, I think they just did a great job. It sounds like under your leadership, Tanya. Thank you very much for leading that charge and um the staff for all the work that went into it. It's nice job. Thank you. And I want to do a shout out to Christy and Katie especially um the whole team over here. Uh but they did a lot of the heavy lifting on that. So, thank you to both of you. Do we need to approve it tonight? Would anybody like to move to approve the strategic plan? I move that the board of education approve the strategic plan that Dr. Margan just presented. Second. Motion by Jim, second by Clay. Any further discussion? Seeing none. All in favor raise your right hand or say I. Motion passes 70. Nice work. All
051right. Now we have the first reading of policy 6343. I will let Dr. Collier um come up and present the next two. And again, thank you to Dr. Collier and Melissa Hillman for their work on these policy revisions. Board policy 6343 as introduced to you last month in workshop um is um really expanding staff electronic communications um as written in this policy. Um the suggestion is to clearly articulate that um if a staff member has a need to communicate one- on-one with a student or group of students, they would only do so utilizing district sanctioned applications and software. Additionally, this policy goes um a bit further uh to prohibit um any other behavior and outlines uh consequences for that. The revisions in this policy are intended to protect our students and protect our staff as
052well. I'll go on to policy um 6344 which you have seen as well. That is staff and student relations. Both of those uh policies are um interwoven. In this policy, we seek to again outline and really reflect that which is in the staff student relations policy which I just mentioned. It outlines that again students uh staff may only uh utilize district sanctioned software and applications when communicating with students one- on-one um or small groups of students. Additionally, it prohibits any communication uh from a staff member to a singular student via students u personal electronic device. That's defined for you as well. Um administrative guidelines 6344 um which isn't approved, but again that just outlines administratively our execution um of policy 6344. So, if you have any questions about either of those policies, I'm happy to
053answer those for you tonight. I've got a quick question. Um, so underneath our umbrella of keeping students and staff, you know, safe, um, is there anyone you can think of that would have correspondence with a student that would not be considered staff? No, not that not that um, comes to me in this moment. I can't I can't think of an instance. Jody, thanks. Just a one clarification. You um I think I think we talked about this in the workshop is that um you've got these approved apps. I guess you know Microsoft Teams, uh Canvas. Yeah, Canvas and a couple others that I wasn't familiar with until we got to this process. But the idea is is that those are the methods through which student and staff members can communicate either individually or groups because there's
054an archive of the communication. So I think Clay made this point at one point. Um most students are going to read that those on their personal electronic device. So there's not a prohibition on communicating. So like like staff to individual student via one of those approved apps that has is archived in the district controls um even though it might show up on the student's electronic device. Sure. Yes. Thank you for asking that and clarifying asking that clarifying question. So the communication would happen through that app. um those vendors then archive that content uh should we need to review that in any way, shape or form. Uh what this policy prohibits if you're student gym and I'm the employee staff member, I cannot email you. I'm I'm sorry, I cannot text you personally via your cell
055phone outside of one of those applications. And those applications certainly can vary over time as we consider different vendors and different options. uh different solutions for communication for staff. Dr. Collier, what's the archive period of time? Uh currently, it meets the board policy uh recommend uh requirement of at least 12 months. So, does that mean we're archiving it only for 12 months or were you doing it longer? We ensured that minimally when we reviewed those and I'll look to Brian, he may be able to expand on it if necessary. Minimally each application had to meet the threshold of um being able to preserve content for minimally 12 months. That might vary. Remind might um archive longer than banned. Those are two different solutions that we approve, but minimally they can archive that for 12 months.
056So, do we have a list of how long the communications like on teams are going to be archived? Now, I understand. Sure. We have all of that for all of those. Brian would be aware of the timeline, but minimally say the majority of the ones that we use on the minimum I've seen years, but a lot of them are actually storage. even thank you. I want to thank you for being so responsive to the policy itself, but also the all the work in the background that was done to evaluate the different programs to address this concern about that administrative oversight with these communications with staff and students. So, I know that was a lot of work as well. So, thank you for um you and the team for doing that. Sure. It's our pleasure. It's
057in the name of safety for students and staff. Yeah, I'll just say that I think the one of the biggest benefits is it gives certainty and uh some comfort to uh the parents in terms of of how their student would be communicating with staff but it also gives predictability to a staff member and a way to say these are you know this is what we have to do. So I think those parameters are are a you know a good development. You bet. You bet. And I'm sure that there are students from time to time that may say to a staff member, "Can you text me that?" No. No, I sure can't. But here's how I can get that information to you. Thank you, Katie. So, just as a reminder, those are um up on our
058website for 30 well till the next meeting for any feedback and then they would be um formally approved uh next month. And kudos to the board for um asking for this policy revision. All right, our last item for tonight is board member comments. We will start with Clay. It's a busy time of the year. We've got graduations coming up, so very excited about that. Um the three uh committee meetings uh uh committees that I attended last month, communications, finance and curriculum and instruction, they all did great jobs um presenting information um incorporating the strategic plan. Um communications committee especially, we got great feedback. It was a um great presentation and feedback from that group on how to convey the uh strategic plan out to the public. So, I thought that was great. I'm very excited
059about the uh zero reasons why community gathering and the award winners that we had um from Blue Valley. So, um looking forward to graduation next weekend. Thank you, Patrick. Nothing. Nothing. Jody. Um yeah, just another shout out for our Civics B um winners and those that that even participated. Um what this year there was uh more than a dozen um participants, Topeka and other um Johnson County Schools and um you know, we just did a very nice job. I would like to say too that they there's an audience participation um opportunity as you're sitting there to answer the questions. Um I I I tanked a little bit on that. So I I missed a few. Um and so these kids are absolutely amazing. Um that they they were incredibly accurate. So um the other thing
060uh Jan and I um went to touch a truck. So big shout out to all the work that our early childhood parents teachers program put together. Um donuts were gone by the time we got there. Um, but uh the little uh were so excited about about setting in fire trucks and dump trucks and um I just I I know it's a lot of work and big kudos to them. Big shout out. Thank you. Uh really appreciate them doing that. Jim, Jim, nothing. All right. Um I don't have anything either. So any other business tonight? If not, we are adjourned.