9/10/25 Board of Education Meeting

001Haven't added it yet. [Music] question. Yeah. [Music] You want my long arms to me? Not quite. [Music] You're a good PJ. >> All right. Please stand. We'll do the pledge of >> allegiance. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Like to call the regular board meeting for September 10th, 2025 to order. Uh we do have one item to add to the agenda. Um be an executive session item uh as it relates to student matter. With that addition, like to make a motion to adopt the agenda with that addition. >> Second. >> Hello. >> Meer. >> Hi. Clinton, >> I >> Ty. >> Hi, >> Parsons. >> Hi, >> Fagan. >>

002Hi, >> Epinstall. >> Hi, >> Carson. >> Hi. >> Um, you will see that on the agenda, we do have hearings scheduled for 7:00. That's our budget and RNR uh meeting. So, um, if you guys could help me keep on track, a little before 7, we'll adjourn this meeting and we'll start our budget in our RNR meeting. And then once we finish that up, hopefully 15 20 minutes or so, we'll have to reopen this meeting back up and then we'll finish out whatever we didn't get accomplished. So, just help me keep on time here, please. Um, that being said, do we have any delegation? >> No. >> All right. Um, any questions with the treasures report or payment of the bills? Anything that highlights needs to be brought up? Our main big item on that

003the bills is the local assessment payment for the second payment. So that's the big ticket item in there. So no questions on those items and there's no correspondence. Correct. >> Correct. Yes. >> Okay. >> All right. That being said, I'd like to make a motion to adopt the minutes of the regular board meeting of August 13, 2025. Approve the treasures report of August 31st, 2025. Approve the petty cash payment repayment to the middle school for the amount of $24. And approve the payment of bills uh to be allowed in the total amount of $514,196.65 uh for September 10, 2025 and the August 2025 payroll in the amount of $81,531.84. >> Second, >> Epento. >> Hi, >> Fagan. >> Hi, >> Linton. >> Hi, >> Carson. >> Hi, >> Ler. >> Hi, >> Ty. >> Hi,

004>> Parsons. >> Hi. >> All right, there's no old business to go over, so we'll jump right into the high school handbook policy updates. So, I'll turn this over to Mr. Kimble um talk about what he's implementing and let him have it. >> Um thanks. So first one I think you have is the cell phone policy. Uh basically u you can read through it but basically it's they there to keep them in their lockers at all times during the school day. Um they have them before school and after school. They can during pass period if they want to stop by the lockers. I understand kids are busy. They have jobs. Some have to baby kids and they need to have an opportunity to check that during the day. but they can do that at their

005locker um during passing periods. They're not to be walking down the halls with them, taking them to the restrooms, those type of things. Um so basically, you know, it's pretty much I think what it is at the middle schools, they just they keep them in their lockers. Um so far, I think we've had about five issues that have been brought to brought to me at the office. I'm out in the classrooms all the time. I don't see them out. I've had teachers tell me that kids are engaged in more conversations with each other um throughout the day than what they've been in the past. The first offense that we um talked about was that um um it'd be confiscated and the parents would have to come get it on the first offense. Second offense, they

006just turn them into the office. When we talked about the staff, I'm not going to we're not going to be phone please. We're this is what it is. they have an opportunity every 90 minutes to check their phone and you know if they want to keep going down that road then obviously we can keep adding to those consequences and stuff but so far it's been it's been going great I think I think like I said being in the classrooms watching what's going on kids aren't on them they're not out I don't see them in the hallways um you know they're not to go to their lockers during class time and check their phones so I don't see any of that stuff when I'm out and about so I think it's going pretty Obviously, kids are

007probably a little grumbling out there, but like I talked to the teachers, as long as we're consistent and everybody's on the same page that after a while, it's just the way we do business and it won't be an issue. So, >> you've been doing this since start school. >> Since the start of school. >> Yeah. I didn't want to change the rules on them in the >> And this resets every semester. Is that how I read that? On the second offense, it says for the remainder of the semester. So, >> that second semester, they would start over. Yeah. >> You said that there have been five issues so far. Have there been any issues of a second offense or these? >> No, they're all first offense. But I called the parents and let them know

008they need to come pick it up, inform them and the student what the second offense would mean. So, >> good. Okay. >> Eligibility. >> Okay. Eligibility. Um, we changed that up a little bit. Um again we talked about all all these we did the first week of school. Uh so we talked about eligibility. Uh basically what we're doing how we're running it is the first week a student has an F. So if I have an F failing um algebra one the first week I'm on my probation which means I can still go to practice. I can still compete but I need to go to study hall um to get that made up. You know things happen in life. You forget to turn an assignment in whatever. Um, you know, I don't want to punish them,

009but I want them to go make have an opportunity to make that up and and obviously be passing their classes. So, the first week they're just on probation. Like I said, they can still practice, they can still compete. They just have to go to that after school study hall um until they get all their work done. I don't want it to become a discipline issue either. So, if the they're teacher, if I'm failing algebra one, I struggled with math. That's why I always use math as an example. But um if I'm failing algebra one and I get my work all turned in by Wednesday, they don't have to keep going to study hall. They can go straight to practice or home or whatever. The second week they're failing the same class. Um if I'm filling

010the eligible one on week two, then I am ineligible, which means I can't compete. I can still go to practice, but I can't compete or I can't go to activities, whether that's FFA event or anything that would take you out of school that's a activity. um they can't attend any of those things and then they have to go to study hall until their grades raised and then obviously we follow a case policy of five classes that semester. So >> so just >> Oh and with No, go ahead. >> No, go ahead. You go first. You might answer my question. And with that u you know I believe that things like seminar open seminar obviously that's a privilege having open lunch is a privilege I believe very much those are privileges um so if they're filling

011classes they keep their seminar is closed and they can't go to open lunch either >> just a question if they get their classes done say the teacher doesn't put the the grades in on a Friday and it rolls over to Monday is that is that a is That's something that they can come off of it. >> Yes. Yes. Um I let the teachers know and the kids know. If it's our mistake, we're not going to punish them for them. So if if somebody would email me and say, "Hey, Scott's passing class now. Is my fault. I didn't happen." Um I remove them off that list. Okay. >> Or we had a situation with Dag. Obviously, he's not here on Fridays. Um last week, so he got him everything done on Monday. The kid had an

012opportunity to make up a test. So Okay. So, no, they can't come back. The only way I take them off is I have to have an email from that teacher that says Scott's come off that. I don't remove them because I'm not the teacher. Um, and so I need that communication from the teacher. >> Very good. >> All right. Seminar. >> Uh, seminar and open lunch are kind of the same thing. Um I don't I probably didn't send it but basically with seminar open lunch you know if you're in order to be have to participate in you know open seminar and open lunch um you know you have to be in good standings u you know you have to be past C's or above for seminar um open lunch you know you can have it

013doesn't necessarily have to have a C but with seminar you have to have a C or you need to be staying for seminar obviously getting that extra support that's what the time's for um you Also, you um chronically chronic absenteeism like I think I told you ours is around 45 48%. Um I think we need to look at that at the 9 weeks and include that in there. Um I don't think people realize how many kids are gone over 10% of the day. Last year at the high school it was 118 kids um that were gone more than 10%. Um which is a lot. Um, and so I think all those things that need to be included in being able to have those privileges. We need kids in school. >> You have any other questions?

014>> Does the 10% include like excused ab that all unexcused absence? >> No, it the state identifies chronic absenteeism, excused, unexcused and unverified. >> Okay. So we call our kids in 20 times a year, they're chronically absent. The only thing it doesn't count is medical and activities. >> So they're going for a band trip in the middle of the day. That's they're good to go. >> That doesn't count. Perfect. >> Study and and college visits. >> That doesn't count. That's activities. Uh going to the doctor doesn't count. Anything that's school related or medical doesn't count. >> Yeah. Any other questions? >> I can make a motion to approve the high school policy updates as presented. >> Second Carson. >> Hi. >> Parsons. >> Hi. >> Ler. >> Hi. >> Epste. >> Hi. >> Ty. >>

015Hi. >> Ben. >> Hi. >> Linton. >> Hi. >> All right. um school member school board members as substitute bus drivers. >> We talked about this last year, put it in place and we realized we only put it in for one year. So u for last school year um so we put it back in there for you know I'm recommending to continue that. It's been a big help. Um Jim's helped out quite a bit and able to do that. Um just we get in a pinch sometimes especially in the spring. We got a lot of activities going on and it's just helped and I haven't heard any complaints or anything. Um the other drivers like having him to be able to help out. Um he helps out with routes, helps out with activities. Uh preschool

016just, you know, it's not everybody's available all the time. Jim seems to be available a lot. I don't know why, but just but um so I'm recommending either way it can go one year at a time or or until we decide to change it. But um but I'm just recommending keeping it in place um at this time. So, we want to go further in the year and just leave it open until >> it's up to you. >> Yeah, I don't I don't mind. >> I mean, keep it an issue and we I mean, it's going to be handled back at all. >> Yeah. >> I just make it from now on. >> Yeah. All right. I'd like to make a motion to approve uh the policy to allow school members as substitute bus drivers um

017for this school year and school years to come. >> Second, >> I >> Ty. Hi >> Carson. >> Hi >> Epento. >> Hi >> Linton. >> Hi >> Blomire. >> Hi >> Parsons. >> Hi. >> Okay. Emergency operations plan. So each year we just bring this to the board as a reminder and just to um get their approval on the updates that we made. There hasn't been any major updates. Um we have updated the cardiac emergency response plan. We did that already, so it's in there. Um but we took action on it this summer. Um and we've had one in place. I mean Lisa has that under control to do that. So um the transportation um crisis handbook's in there as well. Um, so that's become a part of it as of last year to

018do that. Um, the only significant change within the EOP is our off-site location. I'm not going to go into details in public on that. We can talk about it privately, you know, at some point. Um, but it is within the EOP that's not made publicly, you know, available either. Um, just for safety reasons, but um, but Officer Dena has secured uh, locations for that uh, with Orvis no longer being available. Um, we have secured those places. So, we'll be doing a drill here at some point um to to go to the new off-site location if there's a need um and then the quick guide is just updated mainly with staff and and those things of that nature. So, um but it really lays out if just the different events of the crisis, gives you steps

019to take um helps you go through that process in the need of doing that. So, um, so it's just something we do annually so the board's aware of the of the updates to the emergency operations plan and just, uh, we know safety is number one priority of the board, so we bring it to you guys every year. >> Fantastic >> questions. >> And I see this one's to be posted, this quick sheet. >> Yeah, the quick guide. We'll get >> Is it already posted? >> No, we haven't got it. Once we get board approval, then we we go and Dina, our SRO circulates that for us to update the uh emergency bags and Gota. >> So, good question. >> All right, if there's no other questions, I like to make a motion to approve the

020updated emergency operations plan. >> Second. Second. >> Linton, >> I. Carson, >> hi >> Kevin. >> Hi >> Ler. >> Hi >> Parsons. >> Hi >> Fagan. >> Hi >> Ty. >> Hi. >> All right. Baseball and softball lighting project. So Sandy reached out to me a couple weeks ago just talking about a project they're working on through the city and wanting to talk to the school board and see where we're at with support um working on that good relationship between the district and the city. So I'll let her kind of talk about where we're at with all that and then I'm sure she'll be able to answer any questions you have. So, I'll turn it over to you, Satie. >> Yes. Um, for those of you that I'm Satie, I'm the city treasure. I

021brought Tony with me as well. He is a um recreation like supervisor. He can have any technical questions you might have. He can answer those probably better. So, my plan um this project is $105,000 and that is to replace the halli lighting at the baseball and softball diamonds with LED lighting. Um and that would do all five fields. And so, trying to figure out how to purchase. So worst case scenario would be the school and the city to split that cost 50/50. Um which is not what I'm hoping for at all. A best case scenario would be um I'm applying for the T-Mobile grant which awards $50,000 to communities under 50,000 people um for projects like that that put community spaces or outdoor complexes um upgrades and things of that nature. And then I'm also

022applying to the community foundation and asking them for $25,000. So, best case scenario, if I get both of those, it would be $30,000 that would be split between the school board and the city. Um, the T-Mobile application is done quarterly. So, that application is due September 30th. I pretty much have it all done. I just need to get the budget pieces of it figured out before I can submit it. I meet with the I don't meet with them. I've submitted the community foundation grant already. They will make a decision. I think their meeting is the 19th. So I should know fairly soon on their decision, but I was just wanted to come forth and kind of explain what I was doing. Give worst case scenario numbers, best case scenario numbers, and then get kind of

023anything in between. Um, I can also go after the Jones Foundation. However, we have just recently went after that grant and we got $46,500 to finish Lincoln Park. So, I'm a little concerned that they may be a little bit reluctant to provide money at this point, but again, that's also another quarterly grant. So, even if I apply at the end of this year, the first of next year, I can still keep going after that one as a response. So, I will keep going after grants in in hopes that I can get, you know, as much as I can covered. Um, there's also a Sunflower grant that is not open for 2025. It should reopen at 26. So, I'll apply for that one as another option, too. So, that's kind of where I'm at. What questions

024do you guys have, if any at all? >> Cory mentioned, sorry, Cory mentioned something about phasing phasing the project. It's a phasing project. Is that >> that was an option? Okay. Standing electric and quoted several different options for the lights. uh if we were to do one field at a time, they said that they could potentially purchase all of the lights and store them for us if we were willing to put the money up front for all of them. That doesn't help us with funding, but it helps us with storage. Um so that makes it a little easier if KME the electrical guys don't have the time to dedicate to do all of the fields at once. we don't have to be housing all of this equipment and potentially breaking it or damaging it in

025some way while we wait for a chance to to work on it. >> Okay, that makes sense. Sorry to interrupt. >> So, what's the time frame of when you want I mean it's kind of based on the budgeting right now or the funding right now, but what is your what is your end date that you want to have it completed or is it going to interrupt like our high school baseball season or how how are >> No. Um, installing the lights, they're plug-and-play. So, the the new LED lights come pre-wired with an electrical electrical cord. Everything's weathertight. They open the box that currently houses the ballast. Plug it in. That's it. So, doing a field once we have the equipment won't take much time. The the new lights will mount on the current crossarss. We

026don't have to have new poles. That's why we went with these lights because they will replace the lights we have with fewer units, but we don't have to worry about replacing any crossarss or any of the supporting electrical equipment. It all going to plug into what we already have. I'd love to have it done next year because the metal hal lights that we have are at least 20 years old. Most of them are probably 25. And we recently ordered four bulbs for replacements to have on hand and it was $800. That price is only going to go up because they don't make them on a regular basis. This isn't something people install anymore. So finding bulbs at a reasonable price is going to get harder. Ballasts are another issue. We've got uh one ballast on

027field three that's currently bad. They're not replacing it until we know for sure what the plan is because a ballast costs more than one of these new lights. And it's silly to spend that money and effort if they're actually going to swap it out. So once the ballasts start to fail on a more regular basis, it's going to become a real issue. Finding the old outdated equipment that takes way more electricity and will still have to be replaced quickly because they're not making metal halites the same quality that we had 25 years ago. So, it just doesn't make sense to keep throwing parts at the system when we can spend a little bit more money up front, have better quality, they should last a long, long time. They're also um the lights are on a

028grade, so you can put more power to the light and it will put out more more wattage. So if it's not enough, it's very easy to have that output higher. It just shortens the life of the unit. >> What is the lifespan if normal use? >> The warranty on this specific light is 5 years, but that's continuous use. We're only going to use them from late February, early March through uh end of June, early July. We have a few people that use the fields over the summer into August, September, but it's pretty infrequent. So, >> we should have a lot of life out of these. And like I said, they're weathertight. They're sealed. They come from the factory already wired. So, there's no way we can mess up installation. It just plugs right in. >>

029You say that. >> Thanks. >> Got a question. >> The the lights are great. I mean, I hope we can get that done cuz it is needed. But has anybody looked at those back stops recently? I mean, there's so many pipes that aren't even put together anymore. >> I go through >> decent amount of wind. We I mean, Tyler and I sat there and watch them ball games. >> I go through every year and reattach them and put them back in place. >> But with the amount of wind we get, those back stops catch it and they pull apart. >> Real scary any kind of a decent wind to be be setting very close to them. And another another question, a nets to catch fell balls. Any chance? >> We would have to install >>

030new poles to hold the weight of the nets. We can't attach the nets to the existing poles because it would be too much with the lights and everything that there is. Is there any chance of looking at doing that though? >> The the rock shelf is too shallow. So, we would have to drill for every single pole. It would be really costly, really quick to put those up. >> And we would have to take the nets down every year for winter so that the ice didn't add weight and break holes. So, we'd have to have a place to store the nets. We'd have to have the equipment to handle the nets, taking them up and putting them down and the initial cost of setting poles specifically for that purpose. >> Yeah, I get all that,

031but it's just to me it's a matter of time before we have an accident. Well, we just we've seen it out there. People watching another game get hit in the head and Yeah, >> it's it's it's scary out there sometimes. >> It would be great to do, but if if we have a choice between lights and net >> Oh, I get that. I was just hoping we could tack it on. >> That question and then I got his explanation. I was like, "Okay, maybe a separate project." And I do understand all that. I mean, I know what it's like out there. Yeah. Yeah, we need we need to definitely look at adding that on too um for safety. So, [Music] >> all right. What do you guys think? Want to take action or you want

032to >> do we take action or do we wait and see how much funding? >> I think you could commit to a 50-50 split. I mean, that's really what you're doing. you're not not to exceed whatever the 55,000 or whatever the >> um I mean that's something you can do if you're okay to do that. >> It's fine for us. >> Oh, we need to do our part here to do that. And I'm pretty sure if this doesn't you'll find other options. I I way it sounds like to to lessen our 50/50. >> Absolutely. Um, I just basically that was the big commitment that I needed to know is, hey, if all this stuff falls through, can you commit to the 50,000 so we can at least get this done. The second piece of it,

033like I said, the T-Mobile grant is due on the 30th. Um, so what I will do in the budget for the T-Mobile grant, I will put them down for their 50. I will have the answer for the community foundation by then. I should hopefully I get the 25,000 from them and then I would put down you know the remaining 30 would be 15 from the city and 15 from the school board and that's how I will laid it out in the budget for the T-Mobile grant. If any part of that is different I just needed to know what I had to work with so that I can align these grants and have like here's my highest number and this is what I have to go off of. Um I did have one other question in

034addition to the grant. Would you be willing to provide a letter of support for the T-Mobile grants? >> I'd be happy to do that. Yeah. >> Okay. And I have um I actually asked for you to write one on behalf of the rec side of it the other day. So, I can send you a I actually have a sample. I can email it to somebody. Just let me know. Okay, perfect. I'll email that over to you tomorrow. Um if I could have that back by like the 22nd, that would be great. Just so that I can get everything put together. I've already got the pictures and stuff that I need. Okay. Um, so that it's really that's all we need for tonight. >> Was this 105 to include installation or is that just for the

035lights? >> We're we're custom installation. >> It does. >> We are. >> Oh, you are. Okay. >> Yeah. So, >> the city is installed. >> Okay. >> Right. Yeah. >> Perfect. >> Any other questions? >> Thank you for your work on this. >> Like you got a lot of time already, so good. >> You need for this? Uh, I don't know that we need an MIU, but just we need to make a motion. >> I'd like to make a motion to uh partner on a 50-50 split with the city of Osage City on new ballpark. Let me rephrase that. On new baseball and softball field lighting, >> not to exceed 55,000. >> Second Parsons. >> Hi, >> Kevin Stall. >> Hi. >> Cori. >> Hi, >> Vegan. Hi >> Lyn. >> Hi >> Luire. >>

036Hi. >> Thank you all so much. >> Thank you. Thanks for coming. Appreciate it. Appreciate the info. >> All right. District copier lease extension. >> So I shared with you >> go if you want. >> You don't have to stay. >> Um it's that time 5 years. Um we've been working with um the Toshiba um company. I can't think of the name right now sitting on top of my head, but um but in the 5 years we've had very little issues with uh the devices that we've have. Um you can I can go through the documents, but really what this that graphic on your explanation really breaks it down what our current um 60-month agreement is and what's been included in that. And then on the green on the right is what the is what's

037being recommended um for another 5-year annual uh grant 60-month for the five annual payments. So, basically what's um we're getting new equipment with this upgrade. Um we'll get three new big um devices like we have already um copiers that we have. We'll get four color um systems printers as well and then two of the monochrome systems. And then we'll have eight um HP printers which will become the school districts. Those aren't on the lease that that we will own those um just like the other ones. We own those. Um that will come off so we could keep using them if we wanted to use them. Um but we'll have ownership of those HPs that we have. Um and then the paper cut is just the management software management side of things. So like if I

038wanted to go make a copy, I have to put my number password in and number so it knows I'm making the copy. And that's what paper cut allows us to do that and manage that. Um we can have default settings and make sure nobody's printing color and things of that nature. So um that's included in this quote as well. So um the one major one change is is the u black and white is just 0003 and color is 03 now uh per page is what it cost the district. So it is a bit of a decrease um for that. Um so the overall um average average uh well the annual plus overages sorry annually um monthly is 21308. So it's just a little bit more than what we've been paying but we do have overages

039on there and you can see at the bottom of there what the color overages were for this previous year. Um about $3,200 we had in overages um uh based on the number that we have. Um and then uh we're recommending um just keeping that our the 100,000 on the color way it is but we think we can do some management with our paper cut to make sure color is not being used excessively for to reduce some of these overages as you can see with at the bottom of that um anticipating that and what it would be difference in the 03 compared to the 035. So the main big new copers have a bigger tray. They right now they have four trays. This will be just three trays and one of them is a bigger tray

040just for your standard size paper. Um so that would be the only major difference. Um but they should all run like they've ran in before. So um we've had good luck with our with the with the company we've worked with. Um when we have issues, they come and take care of them. Um and we can just just recommending extending this contract for another 5 years. uh based on the information provided. >> So, do they cover like toner and color and all that? If it runs low, they >> Yeah. So, we let them know. Yeah. They let us know. We let them know and they we get it. So, >> so it's just continuing that contract to do that. So, we've been happy with them. So, >> all right. Any other questions? All right. Like to

041make a motion to approve the lease extension for the district copier uh program with Toshiba. >> Second. >> Ty. >> Hi. >> Ler. >> Hi. >> Parsons. >> Hi. >> Lynn. >> Hi. >> He stall. >> Hi >> Carson. >> Hi >> Fagan. >> Hi. >> All right. teacher substitutes. So, last month it was brought up about asking about how we pay our teachers um the substitutes that we have for our teachers. We pay them by the hour. Basically, they do that. So, I talked to our superintendent group uh for the league and everyone in the league does a half day, full day. So, if you're hired and you just work one or two blocks, you get paid a half day. You know, if you don't if you get, you know, cancel your sub or

042whatever, whatever that is scheduled, you get paid the full day. So, instead of going to the hourly rate. So, everyone did that. So, um, so that's what I'm recommending to go into. So, Patty said it'd be easier to do it that way. Um, just on the bookkeeping side, but, um, but that's >> easier getting subs, too. >> Well, that's what from what it's saying an hour. >> I hadn't heard that, you know, based on that pay that we might lose some subs because they get paid by the hour as opposed to the half and full days. So, which makes sense. So, so, but everyone in the league is doing that. Um, is the half day full day for subs? This is teacher substitutes. Any questions? >> I like to make a motion to approve um

043paying substitute teachers for either half day or full day and not by the hour. >> Second. >> Parson. Hi >> Epento. >> Hi >> Cores. >> Hi >> Ty. >> Hi >> Vegan. >> Hi >> Linton. >> Hi >> Lumire. >> Hi. >> All right. School site survey. So um Bobby Pearson with architect and and multi-studio have worked with um Driggs Design Group out of Manhattan or Emporia. They have an office in Manhattan as well. Um so I met with their representative and we did a walk through of the district just to kind of get an idea what the areas were. We're mainly looking at drainage is kind of I showed him where some of the spots were. Um, but part of the project with the possible coming through and and going through all this

044is is a topographic survey needs to be completed and this is who Bobby has worked with before and and is recommending them. Uh, so they're uh proposing to do the survey for $15,000. Um, as you can see, the area that they will be surveying is the the district property and getting an idea of that. um we don't need to do the early childhood area because that was already done with the previous project that we started on that. So it would just be included in the around the campus to do this survey. So but that'll help you know with the working with the architects and having the information they need to make decisions um with the topographic survey. questions. [Music] >> Um, just kind of a followup, I'll be meeting with Bobby on Friday. We're going

045to start talking about focus groups and start setting up some meetings, start having those conversations about aggood and other needs that might might come up in this conversation. So, so we're meeting on Friday morning to do that. So, >> if you haven't looked at the quotas, uh, 15,000 Any questions? I can make a motion to approve the school site survey quote as presented. >> Second, >> Lumire. >> Hi, >> Linton. >> Hi, >> Ty. >> Hi. >> Parsons. >> Hi, >> Fagan. >> Hi, >> Epento. >> Hi, >> Carson. Hi. >> All right. Parking lot. So, last year we purchased that area. um the old Haskins area um west of the parking lot over there uh with the intent of making it a parking lot. Um when Fred came on board, he got with Mike

046Fagger to get a quote of what services could be to kind of start working in that area to to turn it into a parking lot as discussed. Um so Mike went through it. Um he offered three different quotes based on the type of work being done. The first quote is mainly tree removal um from the site um for $33,000 33800 $33,800. Um so basically coming through and clearing the site off trying to get it to ready to be level all those trees around this that shop area in the in the ditch on the railway that big tree that's in the middle of that area and just really clearing that and getting ready to do that. So that's the first quote that's included in there. Um, but they'll put Toronon on there and and knock that

047down and and that'll be a big help for Josh who started to do some work over there on that shop with his kids. So, um, so the second quote is um for the site prep, actually coming in, leveling it off or taking dirt out um and getting ready for rock. Um, you can see that's um phase two would be 26,500. Um, and so basically it just be getting ready to bring in gravel to gravel that lot to do that. So that's the second quote in that. Um, and then the third quote is for is mainly for the the compaction of the gravel, the geoexile fabric. That's a piece of fabric they'll put on the rock that helps it from sink keeps it from sinking. Uh, to do that, um, the rock would be additional. Um

048as as you can see at the bottom there, anything um he's recommending 8 in of rock. It'll be a bigger rock at the base and then kind of the last 4 in will be a smaller rock that they would put on top of it. Um so those are his um what what the price quotes to him were. He's figuring 89 loads. It's uh uh $700 a load. So the 62300 62,300 for the rock would be in addition to the the site. um um the the compaction of the gravel and the geoteexile fabric under that and all that. So um so that's basically three phases. Um if this were all to get approved, he said he could have it done in about 2 weeks depending on whether you know depending on weather. Um and his time

049frame he's got some time in there to do it, but it really just depends on if and when this gets approved to to start doing the work on that. So >> what was the grand total of all three? Oh, >> to include the rock. >> Sorry, I had I haven't >> We talked about it, but >> I was thinking 147. I can add it up real quick. >> So, just a question. If we're making that a parking lot, does I mean, >> sidewalks or anything have to be included in that? I I mean, does that have to >> We his thought is that we work with the city on that, making sidewalk, he would leave room to do that and figure out the ditch over there. So, basically what it'll be, it'll it'll come in

050on um uh which is what is it? Fifth fifth street. Yeah, fifth street right there. Or fourth. Is it fourth street? Fourth. >> Fourth. Yeah, fourth. Yeah, cuz fifth's gone. Uh fourth street. And so you'll have one way entry here and you go in and you can and then there'll be an exit entry there or you can come in that entry on the back and then there'll be another exit entry over here. So you can come in. What we're figuring about is 100 spots. U parking spots could be in that, but there be, you know, a middle row and then rows on the edge is basically what it would look like is what is what Mike envisioned that being. So >> So I mean on that rock I mean how is that going to be

051marked out? Is that going to be something that we >> we'll have we'll get the paper the little blocks parking blocks >> put them out there also? he's recommended someone out of Manhattan's got the best price and so we'd have to add that in there um once we kind of get that ready to go and we put parking blocks to establish where parking should go as part of that um to do that. So >> I was going to ask about driveways. I don't see anything here for Culbert, sir. >> Yeah, he'd be working with the city. So right now the way that water flows, it kind of flows in a circle back this way. So he'd work it so it would just be one way and go down the basically the road to to do

052that instead of coming back from because there's that little ditch and we'd eliminate that ditch and and he's talked to Fred to to talk about what how that water would flow and to do that as we work through that project. So but there would be spaces for sidewalks and that's something we'd have to work with the city on um if they were to do a safe routes to school or or some type of project. Uh and they've been talking about doing that. >> Okay. because we got some of those ditches out here that we'd like to address too on this side um to do that. So, that brings up another thought when when PJ and Cory and I met um you know, they had some just conversations to talk through about you know, do we

053need to do all three phases right now? you know, like it's phase one. Um, you know, a good phase right now. We can get those trees cleared. They can have more room to access to work on that shop and then kind of let the architects do their thing to see if maybe that could be used in a different way more than just I mean that's what we've always talked about being a parking lot, but I don't know. You guys can talk more about >> my opinion was is I didn't really want to take that property off the table before we even got into the conversation of facility and the site survey. I'd rather like to see what the site survey would be. And then if that if that piece of property ends up not being

054what we want, you know, anything more than a parking lot, we can always do that at that time. >> Yeah. >> You know, based on the quote and the estimate that we have here, but it does need to be cleared off, you know, for really any usage whatsoever. So, I thought, you know, let's let Mike do phase one, clear clear that property off, and then once we go through the process of the site survey and and whatever we want to end up doing with the facilities for the school district, then we can go back to it and, you know, if it if it's potentially an area that we want to put a bus barn, if we want to put a maintenance shop there, if we want to whatever, you know, we can do, we can

055then attack it at that time. So >> has have it as a blank canvas. >> Yep. Yeah. So and that would help out with the I think that would help out with the drainage or the uh the site survey from the drags group, you know, so they've got a better idea of maybe how water's flowing. So we have a proper drainage going through that area instead of maybe an area that would potentially hold water. Um so maybe that site survey would also help out with some of that. One thing I see a downfall, you go in there and clear that out. I mean, how are you gonna I mean, you're gonna have to put some up to keep people from driving out there with no rock. I mean, and you know how that holds water.

056I mean, that's that's going to become an issue. Uh, I think I just don't know what other way we could do it to, you know, clear it off and then block it off so nobody can drive there. >> Would it be worthwhile to do phase one and two then to at least get it where it's not holding water? >> I don't know. I mean, It should be a big hole holes where >> if you do that second cuz it's really just digging to get ready for >> phase one and and maybe we don't do any of the phases until we hear back from the survey. >> How how how quick was the survey going to be done? >> That's I don't know that. I'd have to ask Bobby on Friday when I meet with her.

057>> I mean my viewpoint was is we we can have I mean as long as we we have a general estimate of what it is. Yeah, it might be a little bit more if we wait and do it next year as opposed to now. But I just didn't want to take that property completely out of the out of the conversation. >> We do need to look at more parking though. I mean, we got to do something and the sooner the better because I mean, you know, you got basketball right around the corner and and we got to do something with parking cuz our parking's horrible. Um, and there's so many people that comes in that I mean there's people parking clear over there in the vacant lot that we have across the road from there

058just because there's no parking. >> They could park in the Orvis parking lot now since it's vacant. >> Well, you see what I'm saying? >> We We need parking. We just >> I don't know. >> Would it make sense to like finish the gravel that we already have where we park buses? at least that little spot and that gives you like what 10 or 15 more spot. I mean it's not a lot but finish that piece of it. So we've added some parking while we figure out the survey because even if you take that little piece out you know you're not sinking as much cost in if you decide to repurpose that ground later. >> I mean that or >> is it even worth it? We just discovered um this week that in that little

059parking lot area there seems to be an old remnants of a sistern that we've just noticed a hole there um with our roofers. So right in that area just basically to the north of it. You'll see the there's a a um pallet there laying there. That's where it's at. It's about hole about this big. And so that's something we we're gonna talk to Mike about to see what that because what you're saying, Alex, if we did put rock in there, then we'd have to fill that up, too. >> I'm not sure what what's going on with that. So, but our roofers found that. So, >> could I mean, I'm just trying to think of other options besides doing it all. If we cleared it and then just rock the front half of it. >> That's

060what you're saying, >> the front half and do it that way. I mean, even if they want to reuse that, that gravel is always going to be there for a base. I mean, cuz even if you build on top of it, you still got to have a base. >> Yeah. I mean, you're have to put something out. >> Yeah. That's what he didn't know what that would look like in that area. Like, if we could reuse that gravel, then they would reuse that gravel, but there's some tool that he can use to to do that. That might be what we do is just kind of clean it up and see what it looks like and then go from there. >> And he's not at that point not completely redoing the whole entire area. >> Correct.

061Correct. >> And wait, you know. >> Yeah. I mean, I think that would be that would be >> go with phase one and then rock the front half >> kind of a Yeah. >> Well, there's like a little red. So, the plot map, if you look back on the survey map, >> I pulled that back up. There's like a a rectangle of what we already have that's rocked, but >> I would say we rock all of that >> and leave the rest of the property >> open. Have them cleared out, but leave it. >> Clear the trees. >> Yeah. >> That'll have to be a new quote. So, >> yeah, I'll talk about that. We can table this um if you want or we can go and approve phase one um and then table the

062second second phase. It's it's up to you guys. Um >> or or is it something that we can approve phase one and then approve an amount up to >> unless we get a quote for it. I think you can get a quote for it pretty quick. >> Pretty quick and get back to us and then do it in October. You just don't want to run into bad weather and then >> What's your amount we've approved for you to approve? What do you mean? >> You can do up to 20,000. >> So, >> I mean, yeah, >> I can do up to 20, but >> I make you very aware of what's going on obviously, but >> I mean, we could approve phase one and then you can approve any any gravel. >> Yeah. >> Any

063additional work that needs to be amended to that? >> I think that's what we ought to do just so if he's has time to do it and the weather's good now >> instead of waiting another month, it turns bad and then we're close to >> Yeah, we're going to run into >> Yeah, that makes sense. >> Okay. I'd like to make a motion to approve um phase one quote from L&M Construction to to initiate phase one and then request a quote from L&M Construction to gravel that primary parking lot that's there now. >> I'll second it. He stall. Hi >> Van. >> Hi >> Linton. >> Hi >> Carson. Hi >> Loire. >> Hi >> Ty. >> Hi >> Parsons. >> Hi. >> All right. Construction class donation. So Josh has some more that he's

064received. Um you can see the list there that he's provided as well as an additional one. AIW education foundations donated $500 to the construction class. He's not sure how he's going to use those, but again, um just part of the rope board's role is to accept these donations um on behalf of the construction class. So, >> okay. >> So, on the construction class, how are we how is the just to bring this up before we take action? How's the uh dust collector? Is it all up and running? >> No, it's not. He's um reached out to Conkllands to see if we can talk to them about they you know, based on our local ones, they it became a lot and they're busy people. So he was going to reach out to Sean and talk to

065him to see what that could look like for them to do that. So Josh just told me that two days ago. So >> Okay. >> But no, it's not up and running yet. So, but it's he's working through that. >> So, are they still able to have class and >> Oh, yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Just operate the way they have. So, >> all right. I'd like to make a motion to accept the donations on behalf of the construction class as well as accept $500 donation from AWI Education Foundation. >> Second Carson. >> Hi. >> Parsons. >> Hi. >> Lommy. >> Hi. >> Kevin Stall. >> Hi. >> Ty. >> Hi. >> Vegan. >> Hi. >> Recess and I'm good. >> Or do you want to move on to three legs? See if we

066can get those two. Yeah, let's them out. Um, let's go ahead and jump over to the three legs report. >> Sorry, I read the emails. I had know the foundation in mind for safety. >> Oh, yeah. >> Um, yeah, Monday night's meeting was the first one with C Kathy Mickelson, who most of you probably know, but is the new interim director um until well for the first probably through this entire school year unless we get somebody hired uh middle of the year. She's uh concentrating on the budget. She's getting getting it. It's a work in progress still. So, she's I'm confident that she'll get her get it together, but she's doing a good job. She's she's she was the director a few years ago and uh I think from everything I've heard did a great

067job then and I'm confident she'll do a good job now. So, the budget is still a work in progress. Um the fall principles meeting is September 15th. She's probably let you guys know that. And uh as far as the TL three leg staff, they're still in negotiations for their uh pay for this year. Um they're going back and forth right now. Their next meeting is early October. So hopefully they'll get that figured out soon. And basically that was about it. So unless you've got something on >> No, they're just working through that negotiations. We're having another meeting with the superintendents to get our input on that um next week. So, um they're trying to get their ducks in a row when they go back to the tables. So, >> now that they have a director,

068are they moving forward with the audit or what? >> Um she's looking at the books right now trying to get an idea and then that's on if she's seeing anything glaring then looking at that option is what that would be. So, but nothing on the on the >> Didn't we approve to pay for part of an audit? No, we haven't approved. We just guys just recommended that to happen for them to go through that process to do that. So, um but with her knowledge of of three lakes and to go through it. So, um I if something glaring comes up, I'm sure she would go that direction, but I could visit with her about that as well. >> So, I thought we had Green Bush already doing it. But yeah, >> well, they came in

069just to did a review with the budget to help build the budget and that, you know, see if there were any glaring things that go that jumped out at him, but he didn't, you know, not being firsthand knowledge of things. Um, he recommended a budget that they did approve. Uh, but previous budgets was he didn't really get into those things. Um, I mean, he looked at them, but nothing jumped out of a full audit. >> Yeah. Not an audit. just based on budget you know of through the admin aspect of it. So yeah, any other three-le questions? All right, building reports questions on building reports. Off to a fast start. Other >> principal, do you have anything you want to highlight for us? >> I would just say the first Wednesday released went well. I

070think teachers were engaged in in what they were doing and I really appreciate I know they appreciate that time to get together and collaborate utilizing that time um to work on the things that we need to do to move forward. So I thought it was great. I think they did a good job. >> You said something about a vertical team. So is that like all the English groups together middle school through >> the middle school and high school met together um English. So they met 612 and then the elementary did the same thing K5 >> um preK through two and then three through five. >> Oh, perfect. Good. Excited to see the direction that goes. >> Any other questions on that? um with the additional support needed from three legs. I guess going back to

071three legs was our conversation about that being able to provide any additional support. >> Um what they're asking there is a process to request additional support. So they're having everybody go through that and then they will do an evaluation of that to understand number one um responsibility is to be in compliance to make sure we're meeting the IEPs to do that. So, um, if there's a need there based on compliance, then I I foresee one getting approved, but now they're just asking everybody to go through the through the process of making a request for additional help. And so, Dean is actually has one I signed tonight to do that. So, any other questions? That's a good spot to stop. Yep. >> Um, so at this point, I'm going to make a motion to adjourn the

072meeting and reconvene back in this room at what do you think? 7:20. >> Yeah, >> at 7:20 um we'll complete our regular board regular schedule meeting. Um, and at 7 we will start the budget meeting. So, >> second. >> Hi. >> F. >> Hi. >> Linton. >> Hi. Carson Ler. >> Hi Ty. >> Hi Parson. >> Hi. >> You have five minutes to use. Sorry. And then bond and interest would be 7847 to be revenue neutral. Um with the increased uh assessed evaluation um that we have no control over as a district um we're making a recommendation to not uh or to exceed uh revenue neutral uh for um with the mill rate of uh the general is always at 20 u based on that assessed evaluation. And you can see the proposed taxes to

073be levied there. And then the supplemental general will be um 19.380. Um capital outlay will be 5.5 which we you know kept it there. Um and then we did decrease um LOB or excuse me bond and interest um from 8.263 to 8.251 for this current school year. So the only um increase you see really compared to last year would be um the LOB. So overall, um, in order to be revenue neutral, it would be 30.32 372 based on the funds that that do count towards revenue neutral. Um, but we're recommending um, the tax rate to be 33.131 mills uh, for this upcoming budget 2526. >> Tim, >> yes. >> Wasn't that the one we sent to the county? >> Yeah, the one that we have for members. Yeah. Sorry, I thought I was looking at

074the right >> was lower. >> Oh, the recommended one. Yeah, sorry. So, my apologies. I was got the wrong one up here. So, just to go back on that then, um what we sent what we what I'm recommending um the LOB would be 19.346. It was 18.132 last year for the mill levy. Um capital outlay was last year 5.501. This year we're recommending 5.5. Um and then like I said, bond and interest would decrease a little bit um from 8 8.263 to 8.251. Um so um it'd be 33.097 um for the three funds that count LOB um capital outlay and bond and interest. So but again it's all based on the increased assessed evaluation that we have for the district. on the lob. Um, is that is that the 31 that we can't exceed past

07530? >> Yeah, 31%. Yeah. And we'll pass a resolution in >> and I know that that's a maximum. Is it possible if we if we said 30% that it would lower that LO mill rate slightly? um I mean without doing putting it into the budget software core I'm not sure what that would be. >> I understand that but it would be less than the 19 >> I would assume so. Yes. >> And we don't for the lob we don't ever do do we even ever come close to 31%. I >> I mean I mean I don't know that's why >> I I I know it's been at that rate percent for a long time >> because I know a few years ago we we went to like 29% and I I didn't think it really

076made that big of a deal but >> in our budget but I don't know >> without putting it into the software I'm not sure but um how much of effect it would have but um and to what percent I I think we >> I mean because everybody talks about I mean any any increase people you know, frown upon it. I was just looking at any >> Yeah, the state average is just um it's like 32.4, which a lot of districts, you know, go to the state average and do that, but we're keeping it at 31. >> Yeah. >> And staying there, not going at the state average. So, we did make that decision to keep it where we've been. and LOB. Would that be where the extra three legs money would come from or >>

077No, they have special ed has their own fund and we can transfer from LOB to special ed which we've done some of that to help support with the increase in the in the the um evaluation assess or local assessment, excuse me, with the increase in that. So, we did kind of bump special ed this year because of the the significant increase in >> so lo could be used for >> yeah for transfer. Well, that's what I was saying. And that's going to be a significant cost for that cost >> that we have to cover this year. >> Yeah. >> I mean, I think that's something too that the maybe the general public doesn't really understand either. >> Yeah. >> Is that, you know, we may we may have to fork over hundreds of thousands of

078extra dollars that we did not expect. >> Right. Up to 350,000 plus is what the local increase is compared to last year for three legs. >> And that's again out of our control. That's >> that's based on what three lakes >> being a part of that interlocal co-op and that's our we pay the 20 22% of of what that is. So then that's >> 1.4 million total and that's 350,000 plus more than what we paid last year. >> But are we still looking at other options regarding three legs too of like getting away from three? >> Um I mean it's a fiscal year. >> Yeah. I mean, that's it's conversations, but until the state legislature funds special ed fully at 92% and we're we're basically below 70% now of funding, there's no way we could

079do that as a district to try to provide the services that are needed. Um, if we're at 92%, that's a definite consideration to do that. Um, there's talk, you know, just, you know, um, you know, splitting the co-op, would that help? I mean, just looking at those scenarios, those conversations have happened and are happening, but right now there's no um talk of making any of those moves right now, but but there's some talk about that because other districts have the same concern of of the increase of the local assessment. >> And what could happen too then is is we then become uh required to pay even more money. >> Yeah. >> Because there's fewer co-ops involved to provide those services. So >> offset that, >> you know, Yeah. We could we could essentially form our

080own coalition group, but it could cost us even more in the end to do that. >> Yeah, >> possible. [Music] >> Want to open it to the public? >> Yeah. Uh, I like to take this moment to open it up to any comments. Anyone have any questions, comments, concerns? >> I'd just like to say anything you get cut would help. They go up every year. I mean, how many more part-time jobs can I get? I needed teeth for two years. You know, we don't have it either. Maybe we need to talk to the tax people because there's obviously probably you're talking about your tax assessments. That's out of control for me. But you can't just keep grazing when people aren't making more money. I know we need things, but you got to we've got to

081come up with another solution. People are losing their houses. It's not that we don't need things, we don't have good teachers, but I I'm tired of trying to figure out where to come up with money each year and when everybody goes over and we're talking 20 30 years. I mean, this isn't new. I mean, if you you're go up every year, I haven't made that much. I'm a good 20% behind if you look at how much everything goes up every year. What kind of future is that? I can't keep up. I don't think anybody else can. I don't see up here sticking within budget. That should be a goal. And I mean, try to make cuts without a grant because grant just means more money you have to pay. And to be picky, saying you

082just pull numbers over because that's what you use before. You should know what you're spending and where there is extra money. I mean, if it was your own business, wouldn't you know if there was extra money and you have to look at a software, you can't guesstimate something. I mean, try to do a little better. And there's a lot of people suffering. Please, anything you can cut. If it's 1% like he's saying, I would be thankful. Anything. Thank you. All right. Anything else? All right. All right. I'd like to make a motion to uh exceed the revenue neutral um rate as presented. >> I'll second. >> Ty. >> Hi. >> Ler. >> Hi. >> Parsons. >> Hi >> Linton. >> Hi >> Epenstall. >> Hi >> Carson. >> Hi >> Van. All right. All right.

083Uh 2526 budget. >> So, we went over this last month. Um just just looking at the code 99 is where really the nuts and bolts of the budget are. Um looking at each fund, um you can see what our actual expenditures were in 2425. And then the proposed budget based on the mill rates um recommended as well. So you can see what what those expenditures would would what we're estimating the budget expenditures to be um for this upcoming school year and um and the taxes to be levied in that. So um I don't know if there's any questions based on all the information that was shared last month. Um but nothing has changed with that um [Music] for the code 99 that will be submitted to the county as well as the state. um board

084of ed um for their information. [Music] >> We don't need to make a motion on that, right? >> No, just any comments on it. I think >> any questions I can open it up. Any comments for budget? [Music] Just a question on the food service. Is that just because of the is that the new food program? >> Where's the food >> from the 24 to 25 and then the 2526 budget >> on the 4 428 to the 523. >> That's just, you know, an estimate of that. I mean, we're anticipating some increase in cost and, you know, foods. that's what we're seeing. So that's we're est we're not you know like you said we spent 20,000 less than we did the year before but it's just to get a budget expenditure that we're estimating um

085and that's mainly into the increased cost of food. >> Okay. >> So we budget that's just to give us some padding in there just in case. >> And we know that we already had increase on milk and >> yeah everything that we've already it's already hit us. >> Yeah. But that doesn't factor in state re or federal reimbursement or anything in that as we do that. So, >> and you have to pan it because you can't go negative in a federal funding account. So, >> so but if we have, you know, a lot carryover, then we don't have to transfer as much from general or LOB to to keep that up. So, that's why you pat it too and you just keep an eye on that. So, I don't think last year we we transferred

086any into food service, but we did a little bit again just because of the increase in cost. We did some transfer to pad that some more. >> Yeah. Because I mean, what was milk, wasn't it? I mean, it was several thousand dollar. >> Yeah. >> A special education number, right? >> Pardon me. >> Special education number, right? 1.7 to 2.6 million. >> Yeah. >> So, when our assessments 1.4 plus you have the flow through we have to go through that's factored into that that just goes directly to sped. It doesn't really hit our budget >> but it's factored into that. I think it's >> so the 2.6 million is what is going into special education. >> Yeah. Yeah. overall. >> Well, and the hard part with that too is we have to have excess money

087in case the state does not >> we still have to make our assessment payment to three legs even if state doesn't provide it to us prior to that. So >> we do have to have two or three assessments over what we typically >> that's a good question though. But there's flow through that comes directly for it just flows through us. We don't want to count it in our budget, but the local assessment is part of our budget. >> So, the way to combat that is talk to the legislature. >> Well, you got to increase that, you know, the 70 well 60 some% now. We need to get it to 92% of excess cost. >> Just so everyone's aware, from the 23 24 school year, what we actually spent to what we're projecting to spend, it's

088gone up $1.1 million for our special ed. Yep. So, I think that right there is a big reason why, you know, you're looking at your increases the way they are. We've got to offset that somehow. Um, so I think that is a a permanent call to, you know, your state representatives if you want. >> Yeah. >> Um, we don't have anything for textbook and student material in the budget or am I just miss like >> Yeah, we do a lot of that through the LOB to be honest with you. um we just we've used that textbook fund other times that we use it for fees, you know, like student fees and things go in there. Um but we do a lot of our our our resource adoption through LOB and some general funds. So with

089that being a local budget, we tried to do some of that locally with with resources and textbooks, things like that. >> So we cut that and put it into the LOV. Well, we just didn't we just didn't do any transfer to increase in that because we will focus that's one thing we have to really look at is is resources and textbook adoption as because of our sped assessments looking to decrease that and um just get what we need basically and we'll have to really evaluate any new curriculum and the price on that and and evaluate that within the budget. >> I just got new books last year for >> in different Yeah. So Matt did >> well I knew we said that was going to be on a cycle though Matt would be one year

090and then you would >> this thing's kind of throwing a kink in that >> right okay >> cyclical type thing >> yeah but once it's approved we'll build those budgets for the buildings Alex so >> um within the new software program so once they're approved >> so same with activity fund it had a budget last year and it has zero for >> well that's it's that's a different that's just we have to do that for reporting purposes that's right into the buildings. So, it's based on the clubs and organizations. So, it does it shows zero, but >> okay. >> It's it's it's a whole different fund. That's not >> something we don't track, >> right? Don't have to track necessarily. It's just reporting on that. So, you're aware of it as a board. >> Okay.

091>> Just a quick question. What's the proposed budget for the 21,361 on the driver training? >> So, that's driver's ed. We provide that as a district. So, um, just to pay for our teachers and and some curriculum and things of that nature. This is just >> because before we never had that, >> yeah, we were outsourcing it. >> So, but with Coach Petri doing it now, we have some we put some funds in there to help pay for that >> because we do do it locally. Yeah. >> Yeah. >> All right. Any other questions? Any questions? No. Perfect. >> We just close the hearings. >> All right. No further questions. I make a motion that we adjourn the hearing for the revenue neutral and the budget. >> Second. >> We seconded that. >> Cory Parsons.

092>> Hi. >> He hi >> Carson. Hi >> Ty. >> Hi. Hi >> Lynn. >> Hi >> Ker. >> Hi. >> Okay. At 7:20 we will resume our regular board meeting. So you have two minutes. Catch your breath. Back to order. I'll >> second. >> Carson. >> Hi. >> Parsons. >> Hi. >> Ler. >> Hi. >> Gen. >> Hi. >> Ice. >> Hi. >> Feel. >> Hi. >> Lit. >> Hi. >> All right. Superintendent report. >> Okay. First there I have the enrollment numbers for you. Um those are uh numbers headcount. These are just headcount out of power school as of today. Um September 10th. Um you can see uh that we have a total of 684 prek through 12th grade. Um so looking pretty good. Dena's got she she's mentioned that she has some

093new kids coming. Um and hopefully they come before the 23rd. Our our count date is September 20th. Um with that falling on a Saturday. The actual count day is the 22nd. So they have to be in attendance the 22nd and 23rd in order for them to count for our headcount in FTE. So So this kind of gives you an idea of where we're at. Uh based on enrollment, preschool kids count as half, remember FTE. Um but kindergarteners are a full one FTE. So that's where we're at as of today. [Music] Any questions about those? >> No. Good. >> So, we'll keep updating you and we'll have those numbers when um for the September 20 20th count, which is really the 23rd. But, um Patty went to counting kids, so we've got that. Jessica Lide went

094with her. So when we do have to report all that, we make sure we're doing that correctly and everything. So >> did we lose a family? It's like a kid in first grade. >> Seems like just one kid from a couple different grades. We have a family move out of the district. >> Now we have a couple that are homeschooling. >> First grade, third grade, and >> 11th. We just lost one. >> Yeah. I don't know. So, we only have what? Two. That's over capacity right now. Kindergarten and third grade. >> Yeah. >> Well, no. Yeah. Kindergarten. Yeah. 50. Sorry. [Music] >> Should it now say that things? >> I think it looks good. All right. Uh so next I mentioned talking about um you know with the possible bond project coming down and talking

095about one one one aspect of this is construction management what that looks like. So I put together a presentation. I'm going to go through this kind of quick. All that information is there for you to to review in that in that PowerPoint that I provided for you. Um but in this PowerPoint it basically just talks about the delivery methods that are are that are options for the bond any bond funded project that we have what the legal and regulatory constraints are for Kansas. Um comparing cost schedule risk and procurement implications and then just talking about what possible next steps and we're not going to make any decisions tonight. This is just for your information because this will be coming to you as we work with the architects to do that. So um basically on slide

096three there it talks about the the types of delivery methods. The design bid build is just that you design it you put it out to bid and then you build it. It's your traditional low model. You know the school is basically responsible working with an architect that they hire to do that um and uh putting out the bids and then working through that. So the next option is the construction manager at risk. That's C CM C. Um, with that basically you would hire a an organization to um to do the project for you and they would take the risk into that project. Um, they would do the hiring of the architect and you know there's different options within that but basically they take on that responsibility and we'll go into details of of that in

097a little bit um to do that. The next is just the design build. Um, depending on, you know, these are usually smaller con, you know, cont like we did with the locker room. That was a kind of a design build. Um, so we, you know, those are really your smaller projects that you have. Um, there's a contingent or construction management agency. If you just hire a C CMA, the school takes on the risk, not the CMA um that you have. Um but basically you would hire the district would hire someone to oversee the project and in the construction to do that. Um I in previous district I worked for they did that. Someone with a construction background the district hired him to to just oversee that project and make and working with the project managers

098and things of that nature. It wasn't the superintendent who's not you know an expert in construction or anything. You try to hire someone the board does to kind of be that person to represent the board in in those meetings working with the superintendent and the board. So, and then there's some other integrated project deliveries that you can do in there. But, um, the next slides just kind of go over what, um, the pros and cons, the what they're good for as it relates to the different types of builds and that you can do that. The does sign, bid, build. Um, again, the construction manager at risk. Um, one of those aspect as a aspects of construction manager at risk is guaranteed maximum price. um that that organization would would set that price and they wouldn't

099go over that price um if you were to choose that as a delivery option to do that. Um but with that comes um the cons are um getting contracts and procurement um our difficulty um and to do that. Um the design build again that's for smaller projects and the construction management agency um you can see what the pros and cons are that um the post the owner takes on all the risk um and you could have issues with um at the end of you know change orders and things of that nature just becomes can be can become burdensome burdensome on the district if if you're trying to do that yourself or if you hire someone to do it to represent you you can do that as well. So um but basically if you do through

100procurement we have to put all this out to bid because it's going to be large project and you have to go with low bid but there are some avenues to do that. If you do a rubric and you find that maybe the low bid doesn't meet some of your qualifications within that rubric you don't necessarily have to go with low bid. So, and you know if um one of those aspects of the rubric would be um reference checks and you have an organization that has very poor references that's done projects and school districts didn't like you know whatever that can go against them. So you don't necessarily have to go that kind of gives you an out not just have to go with low bid really based on how those rubrics are set up as

101you go through that for procurement of services. Does that make sense? So um but you have to put out those bid you you do a request for proposal or request for qualifications and then the request for proposals. Our architects will help us do that once they put these designs together and then they can put those out there so we can start looking at um depending on what model we select um getting quotes for for putting the project together. So, >> so, so just to be clear, what what puts us at the least amount of risk to not have >> a circumstance where we come in and the budget's way over and we can't give what the voters have voted on. Um, >> I would say for the bond, >> I would say I I don't

102know. I don't know that I I understand what you're saying, but I haven't gone through this process to know that that if you do choose C construction management at risk, if they take all of that on and you have that guaranteed maximum price, they got to figure out how to make everything go within there. >> So that might be your safest safety net, but you have more control within just, you know, construction management that that we hire somebody doing it ourselves, you know, >> that we do that. But the CMA risk is is just that number. what what are they willing to go to for that gross maximum price? Um is my understanding of that. So >> but so firm fix that would be firm fixed price but if you do firm fixed price then

103any change order obviously adjust that >> right. Yeah. But they have to figure out that they've taken on that risk to make these things happen and they might have to come say we can't do those things and well you guaranteed us that you would do this based on this price and so but that's it's a little more expensive to get to go with that option as well is my understanding. >> I think it happened to us our last one that we >> I mean we didn't get some things that we thought was going to happen in the project. So, >> I'm not familiar with I just know like in where I was at previously, we tried to do it ourselves and it really turned into, >> you know, just poor construction relationship and but we

104felt like we were being taken advantage of, but we didn't have, you know, the superintendent didn't know about plumbing and pipes and all that and cuz they had to come back and move them 12 in cuz they had a 12 in. I mean it was it was a but that's be they finally hired a construction manager the district did just so cuz with somebody with some experience to keep an eye on that stuff but but it is I mean it's a cost that you would have to take on going with the construction management at risk compared to doing it ourselves. >> Yeah. >> But based on what it's good for I mean that kind of sounds like >> what we're doing here. >> So I mean we'll get some detail and and and Bobb's done

105all this so she can really coach us up on that as well and provide those options to you. I'm just giving you what those deliveries are as for reference to do that. So, okay. Um, again, the risk, what are you risking? Um, it's just what we just that conversation we just had. So, um, we have the legal requirements that that architects have to follow. Um, CM AR, everybody has to follow those, but to make sure it's a level playing field for everybody that with the the Kansas regulations. So just to be aware that there are those um in that. So um again sample procurement I mean this kind of idea and this is what Bobby basically will do. We'll put together a timeline of how this would go through when when we put it out

106for qualifications and proposal and and go through all that. So just an example of that. So um just some control um accountability cost controls and accountability for that. Um just some recommendations of doing that. Right now we're in kind of in the design phase. We've hired an architect. We can go through that and we can work with them to look at what delivery options are moving forward. But like I said, I'm meeting with her on Friday, start looking at focus groups to look at our different areas that we're focusing on as a group. So um so again, just we want to confirm what our priorities, which we've done. Um, we're looking, you know, we've gone through hiring the architect and we we're working on that design phase to start getting qualifications and requests for proposals.

107We just got a got a lot of work to do, but then we can go through that process and then begin the build process as we go through it. So, um, but just some references that that I put together there um to do that. So, again, this is just general information. Bobby will have more specifics on what options we could look at uh for the group as the board to decide delivery methods in the future as our project comes together here. So, but just wanted to give you some background. We'll talk about bond financing. I couldn't get that happen for this month, but it's on the table to bring to you guys too to educate you on the bond financing part of that as well. Again, haven't gone through this process, so I'm learning too.

108U but um but if you need if you have questions or whatever, I'll be happy to help you. figure that out because I'll be doing it too. [Music] Um, next is our KISSA update. That's our accreditation um that we're following. So, we have our action plan in place. We have our two focus areas which are structured literacy which is mainly letters that we're focusing on getting that. We're in our second year of that. Um, the other uh focus area is quality instruction. The action plan we've taken is our PLC model that processes that we're putting in place with our more uh collaboration time. Um, so, um, we've started that. We're getting feedback after every collaboration. We're sending out surveys. The high school has a reflection that they're having the teachers do to give them feedback.

109I have one just to talk about what their how their teams are. Um, that'll be included in that. So, we'll we'll learn from that as an admin team to get feedback. Um so um but for our next step um October 10th is our school improvement day that our district members of our district leadership team will go to Greenbush work with um KSD representatives to talk about our action plan and discuss with other districts that are there. So that's our next step and then we'll have to make any adjustments to our action plan if we need to in the next 60 days after that. And then just making sure we're implementing our action plan. As of for this school year, there is no um all you're doing all you're being accredited is on is if you

110have if you're in compliance and you have your action plan in place. Next school year will be based on data. State assessment scores, chronic absenteeism, graduation, things of that nature. Your accreditation will start being based on data plus compliance plus your action plan. But this this current school year is just based on action plan and compliance. So that's the Kissa updates. And then they started on the roofs this week. Um had some rain yesterday, so put a pause on that. So they're starting on the fourth and fifth grade wing down there. And then they'll move move to the other area when they're done with that. So no estimate on time of when that's going to be done, but they have started that. So that's my report. Um Maddie, it says something about the air conditioners.

111>> Yeah. So, this I I don't know if I put gave you that update. We're having issues with the compressor on that new system. I thought I put that in the skinny, you guys. >> Uh maybe it was. >> It's been a couple weeks ago. So, >> a couple weeks ago. >> So, we're waiting on Macroys to get back with us to get us cuz the compressors aren't doing what they're supposed to do on that. That's a year old system. So, >> so it's warranty issue. >> Yeah, we're that's what the conversation is. So, I it's we need to get it figured out. So, Fred's on it working with Macroy to try to get it resolved. But, um that's where it's at. Macroy did the startup. So they're fully familiar with that. Um so I

112but I don't have a timeline for you on sauna that is the high school right now. So yeah. Perfect. >> So that's impacting classroom. >> It's pretty warm. Yeah. Yeah. [Music] >> Supposed to be in the next week. >> Mr. Kimble makes it look like he's working hard cuz it's all sweat. >> All right. Any other questions, concerns? Do we need to since this is a continuation of our first do we have a public time? We don't. But >> well, we need to go back to we need to do >> or has that passed. >> Delegation >> that's passed. Yeah. >> Okay. >> Delegation's passed. >> All right. >> Um but we need to do 10 and 11 on the to approve the budget the local option percentage. and the budget. >> Okay. >> Just

113approve that resolution that 31% or 10 and 11. >> Can I approve that? >> No, you did the RNR resolution, but we need to do this. >> No, we just closed the meeting, but we have to actually take action on that percentage. >> All right. Um like to make a motion to approve the local option budget uh percentage of 31 31% >> 31% um percent resolution. Sorry. >> I second. I >> Ty. Hi >> Carson. Hi Epste. Hi >> Glinton. Hi >> Ler. Hi >> Parson. Hi All right. And I'd like to make a motion to approve the 2025 2026 budget. >> Second. >> Linton. >> Hi. >> Parson. >> Hi. >> Kevin Stall. >> Hi. >> Ler. >> Hi. >> Parsons. >> Hi. >> Feel. >> Hi. >> Ty. >> Hi. >> All right.

114[Music] ready. >> Employment. Yeah. >> Okay. Um like to make a motion that we go into executive session to discuss classified and supplemental positions pursuant to the non-elected personnel exception or coma and the open meeting will resume here in the boardroom at say 7:43. Board invites Mr. Asan to be present. Better. >> Sounds good. >> I second. >> Ler. >> Hi. >> Linton. >> Hi. >> Ty. >> Hi. >> Parsons. >> Hi. >> Fagan. >> Hi. >> Keep. >> Hi. >> Parson. >> Hi. All right, we are back at open session. I'd like to approve the um hirings of Morgan Chaffy as the high school assistant volleyball coach and Alan Martin as the uh custodian. >> Second. Epento. Hi Megan. >> Hi >> Linton. >> Hi Corson. >> Hi Lar. >> Hi Ty. >> Hi

115horses. Hi. >> No. All right. Um, I move that we go into executive session to discuss uh student matters pursuant to the exception under coma and the open meeting will resume here in the boardroom at we'll say 7 I don't know 52. Um, and board invites Mr. Song and Miss Dina Paul to attend. Linton. >> Hi. >> Carson. >> Hi. >> Tens. Hi. Omar. >> Hi. >> Parsons. >> Hi. >> Feel. >> Hi. >> Ty. >> Hi. Okay, we are back at open session. I'd like to make a motion to second >> Carson. Hi Parsons. >> Hi >> Ler. >> Hi >> Elyn Stall. >> Hi >> Ty. >> Hi F. >> Hi >> L. >> Hi. >> Thank you everyone.