001what are the counties doing what are the states doing and i don't think it will happen again but mistakes are made and we are very forgiving people i think if you just own them to mistakes it'll be a different story so thank you thank you very much okay it looks really come on hi i'm julie surly and i'm with the continental school educational foundation for and vice president uh it's great to see so many people here tonight just out of curiosity is anybody who here knows of the continental school foundation excellent okay got some new people so yeah a lot of people don't know what we do we are not not for profit 501 3c we oversee an endowment fund at about 425 000 that is just for continental school so a lot of people
002don't know about that so what we do is we kind of just take a percentage of our principle and we give back to the school so for example this past year we probably gave about close to fifteen thousand dollars um to the school in the form of different kinds of grants so we have one of our biggest programs is our teacher mini grant that we do that's about five thousand dollars so teachers can apply for 250 mini grant and for pretty much anything we have um you know there's stem programs we have um everything uh spanish immersion pe equipment pretty much everything so that's one of the big things that we do we also do some of the the artists in residence program is one of the programs that we do each year and that's
003about five thousand dollars and we get an artist in residence that goes to all of the classrooms and works with the kids on our projects so one example of it for those of you who don't know this was one this set up how many years ago maybe five six years ago so this was this was one of the programs that we sponsored for the artists in residence that the middle schoolers and worked on and all the art in this room is also part of what we do pretty much all that you see down the hallways and the office is all art that we've sponsored throughout the years and we've we've been around for about 20 years we're about 15 people on our board right now so um i just wanted to give an update of
004what we that's kind of that's what we do in general um sponsor a lot we sponsor pretty much everybody anything at the school art related um music related we we just gave the shirt five thousand dollars there's gonna be a musical classroom out in the playground they've already started that some different phases we've given a lot of money for that so how do we get our money so our we do one main fundraiser and this year our fundraiser will be february 12th and it will be at the community performing arts center and um we have sponsored the it's a really great community event we have parents we have teachers we have community members board members pretty much just about 150 people and that's our main event we have usually the jazz band will perform at
005this event we have student last year we've had live student artists some of the artists from the middle school come and they do live art then we auction it off we have a silent auction and it's great it's just kind of a fun night so you'll be seeing some information more coming out the next couple of months but please keep that in your thoughts now spread the word and remember saturday february 12th thank you thank you very much board report for this month i hope you all had a great fall break and i saw some excited students today ready to learn so thank you remember our theme for the year is focus on the big rocks for first quarter we've identified tutors and needs for all students k-8 parent signatures will be required for students
006who do not participate in offered programs so teachers send letters home and or will be coming of the identified students who should be participating in after school tutorials and parents will have to sign whether the students will participate or not so that we can continue to track how our students are progressing and which students are staying after school which students are receiving receiving the extra help and we expect our tutorials to be helping increase student achievement reveal math as you know it's our new math program and i know parents thank you you've worked hard to support the program with new curriculum comes new ways of teaching and new methods that students and teachers are learning that sometimes it's frustrating for parents but hang in there a big high five to mrs colley for all of
007her work in providing additional professional development and support to all the teachers in reveal math on wednesdays and during their planning time so she's meeting with them right meeting with them weekly and helping them ensure that they are implementing the curriculum with fidelity our meeting curriculum requests for proposals so we are in the process of a new ala adoption so i just wanted to close for everyone the timeline we are sending out the request for proposals next week the committee will be reviewing the curriculum in december in january we will have presentations to staff committee members board meetings parent advisory and also welcome to the public for the curriculum to come present their curriculum in february through march the curriculum will be displayed for public view and that's when we encourage parents to come and
008see what either three to four curriculum the committee has narrowed it down to in april we will provide recommendations for the board in may and july we will have our professional development and planning for implementation in august 2020. events from mrs cuevas mr mays mr nathan and mrs schafer bertrand attended the law conference we had an sba county meeting and awards were given from boardsmanship to mrs kais and suzellin and mr osterly so please make sure you check your boxes because your certificates are or miss monika has them also miss molina um she received the asap high five award for her community participation in the listserv it's the first time that asba has done this and miss monica was one of the frequent users and collaborator on the site so she received recognition at asba's
009county meeting so the lead now leadership institute mr steve nathan is participating and again as you know school administrators and leaders never rest these um this leadership institute is on saturdays mrs cuevas participated in it last year and continues with the mentor to support her throughout her leadership role as principal at continental so thank you mr nathan for also attending the league now institute the national adult educational summit i attended last wednesday through sunday in washington dc and i'll share a little bit more about it in the in my board presentation our pack board strategic planning will be tomorrow october 12th so again any experiences i can get through other entities helps us better develop our strategic plan here at continent student advisory parent advisory and new students all these meetings have occurred we set
010goals we reviewed data we discussed achievement and climate survey results and discussed school improvement endeavors so you can see some of our students there in action and they this is probably one of my favorite committees here at school because the students are the ones doing the hard work and we need the voice of the students to make sure that we're on track that our teachers are on track and they give us some very valuable information that we take back and share with our teachers to continue our student community kudos to our students colts are wrapping up our kindness efforts so our student advisory students we did discuss again coming back to school and as a committee the kids decided that they want to ramp up our kindness efforts because they do notice that there's a
011lot of stressed out adults a lot of stressed out students in our school and community members that aren't seeing the level of kindness that we'd like to see in our school so um at the october meeting they're going to be making the kind posters to put up at our school in november we're going to do a kindness chain to unite our campus and we are going to continue the ongoing kindness coins and beds bells so shout out to mr olerie for placing a view of our bed spells in quail creek and getting the message out in the creek newsletter we do place our bed spells in areas at madeira heights um atlanta canyon different areas so that people can find them and they're stamped continental spreading kindness and mr rory had a great idea that
012he put on the bell if bound please email um mrs rico so that we know because the other bells we've placed we don't know who has them but they're out there and again thank you to uh green valley rotary they gave us a 600 donation for our kindness efforts so um today we purchased 150 kindness points and 18 additional event spells to be placing around in the community be better be better program um invited us to participate in a grant with them where the idea is that we have second graders working with middle school siblings uh so we identified second graders who needed addition wow and i decided to since it's a new program that we would pick middle school students here at school so that they could read with the second graders um 30
013minutes twice a week for six weeks so we had the middle school students were trained and today they worked with their kids for the first time so they're super excited i see that we have some future teachers in the making here because they just took charge and started reading [Music] both accomplishments again with our southern arizona league first place to our cross country girls our volleyball team took second place that it was a nail biter builders club annual food drive shout out to our builders club and entire continental whole families for a successful food drive we have four vehicles full of food that weighed in at over 2000 pounds with 25 of the donations still here at school that we need to deliver or have picked up this is a record-setting food drive for continental
014and we want to thank all who encourage their kids to participate cults truly do rock and it was amazing to see the kids working together collecting the food pulling the wagons carrying the buckets and the boxes so again thank you just a testament of our awesome community that we have our enrollment update so we are still um steady with 654 students so we're down one student from last year but we are still down 35 students from our 1920s bid year technology and device updates the chromebooks that we ordered have been received so we're super excited they're replacing the damaged beyond used devices for our second grade students who have been using the spares that were not for permanent use we have applied for funding through the fcc's emergency connectivity fund and received 29 000 additional
015dollars for chromebooks the district is going to apply for category 2 e-rate funding for the 2022-23 school year and uh listed there that the category 2 funding is for hardware related items used to connect district to the internet and the majority of our current network backbone equipment is 10 years old so we have had some failures due to weather this year that we definitely want to upgrade correct minimum wage increase implications on september 17th the industrial commission of arizona officially set the minimum wage effective on january 1st to 1280 up from 12 15. so our budget impact will be 9 387. spread out over four different funding sources the impact specifically to our emino budget is 719.62 with the increase to minimum wage we are also looking at the compression of our salary schedules as
016well as a compression within our staff so we're hoping that come january we will be able to issue raises and address some of the compression issues with these races we started our new drop-off and picked up procedures um this morning so thank you parents those of you who are here who um were willing to be patient and go with the flow we were very happy to see that we weren't backing up white house canyon for a whole 45-50 minutes because we did have complaints of community members who couldn't even get into maduro reserve when it was dismissal as well as emergency vehicles so we're not able to get in to madera canyon so i think by the end of this week um we'll get it and next week we'll flow much faster but we did
017clear parent picked up by 3 15 today which was great because some of you remember that we've been clearing the parent picked up at 3 40 sometimes ada's educational summit that i attended in dc i was able to meet um two other fellow superintendents who are presidents of the california alas and the florida islands we practiced lobbying and having discussions with legislators we were developing developing elevator speeches for educational reform and improvement many discussions about leadership and the role and responsibilities and challenges of being a superintendent so it was a great time for me to reflect or rejuvenate with job-alike colonies and another piece of good news cast your votes in green valley news ac 19 readers pick 21 ballot vote for your favorite place to work staff and students because you are working here
018at continental so you can vote for continental school as your favorite place to work and your favorite teachers so the teachers that aren't listed are mrs fanning mrs flowers mr ferguson and mrs overson so you can vote every day starting today until the 24th so we have a week to vote okay so spread the news again thank you just a reminder if the big rocks don't go in first they are going to fit in later and our big rocks are the emphasis of teaching and learning and increasing student achievement and there's some features of our staff also we have a kindness paid forward every staff meeting we're passing around the ben's belt and both the colt and the staff is passing it to each other every week and noticing people who are being helpful respectful
019and kind thank you that completes my requirement thank you very much okay best part of the meeting now i'd like to introduce the colts of the month so at this time if we can get our goal of the month to come up we're going to start with preschool first and then our eighth graders will be in the back of the line so if i get my freestylers here and then cater them first and so it's not on tough [Music] every one of my quotes here so when we come up we're going to say what framework our name and who our teacher is okay my teacher is miss jenny quinn baseball quinn always tries her best she is kind safe and responsible all the time congratulations so ethan who's in kindergarten and mrs overson he's gonna
020go mrs everson says ethan is such a wonderful student he is kind with his words and actions to me to our staff and to his classmates he is safe from the safe in the way that he always respects classroom cafeteria and playground rules ethan shows responsibility in the way that his behavior is always appropriate he always knows what to do and where to be ethan it is great to have in class i feel so lucky to be ethan's teacher this year [Music] um miss mia about adrian shows that he is responsible by being a hard worker he is always happy to complete his assignments in class he follows the rules in class and on the playground to stay safe the way he shows his kindness is by always being friendly and nice to all of
021his classmates he always smiles and is wonderful to have in my class my name is addie whoa pizza is i am in forever so miss lathan was actually the person that nominated adeline so it says adeline always comes to the school and library with a smile on her face she's excited to be here at school she always comes to the library willing to help myself and her classmates she follows the rules and reminds her classmates to follow them as well one of my favorite times of the day is seeing her at parent drop-off she always says good morning and have a great day i usually get a guess what miss lathan along with some exciting stories she can't wait to tell thank you adelaide for always helping me start my day off with a smile
022and a story my name is maximilo my teacher's name is mr and i am in second grade [Music] ms navarro says max demonstrates what being a cult is all about he is responsible safe and kind every day he is a responsible student who sets a great example to others by turning in all his work participating in class and is always ready to learn max is always kind and has respect for his classmates and teachers he is a team player and is always willing to help others [Music] brinley is shows that she is a cult in many ways in the classroom she is always paying attention and participating she loves to share and often has an answer to the question she is kind to her peers and is always willing to help some of the ways
023she shows kindness and responsibility are taking students to the nurse carrying their water bottles or being partners with a friend if they don't have one she reminds her friends to be safe in the classroom and while moving around campus bringly also reminds me that colts never quit she makes sure that we keep pushing no matter what we are going fernandez and through in second grade miss fernandez says olivia is a kind friend and classmate she's always ready to learn and willing to help others olivia follows rules and safety protocols way to go olivia [Applause] my name is cree hanson i am in third grade and my teacher's miss flowers ms flowers says creed is very hard working and determined he knows what is expected of him and he always goes above and beyond i can
024count on creed for just about anything walking a student to the nurse or reminding me what page we are or helping a on with the spelling of a word he has a kind heart and is always there when i need him he is truly a joy to have in class nominated by mrs romanelli our reading specialist cody is an amazing young man who takes the initiative to be the best student he can be he is flexible and will work with other students at different grade levels he is kind and compassionate with younger children he keeps our school safe and is a model for other students everyone loves cody is always first to volunteer to help anyone anytime his kind and he is kind and responsible and everyone appreciates all that he does for them that's
025not true so john was nominated by mrs zabo like miss wall i wanted to also recognize john big j it says on here is that okay okay because he has been really supportive and kind to a new friend i have seen what a good friend and communicator john has been he made sure that his new friend participates in activities big j thank you for being a friend that everyone can count on my name is briones my teacher is miss benjorpa and i'm in fifth grade emilia comes to school ready to learn he completes all of his assignments and is willing to try new things he puts forth a positive mindset and is a great friend and role model for his my name is peers my teacher's miss adams and i'm in fifth grade mason is
026a thoughtful and respectful to his classmates he is responsible in turning in his assignments and homework he always has a smile on his face and is willing to help out audrey was nominated by mr ferguson our middle school music teacher audrey khan works hard to pro to proactively make the world around her a better place she checks in with her teachers when she needs to clarification or help with an assignment when things get tough audrey digs in and wills her way to success audrey is a pleasure to have in my class and the effect and the effect her positive attitude has on the class is felt by all my name [Music] is a great young man that is always willing to help another student whether it is with classwork or just picking up something they
027dropped he always has a kind word and a smile to offer brayton works diligently to complete all of his work in the best of his ability and in a timely manner it is a pleasure to have him in class ferguson bodhi has been such a pla a pleasant addition to our student body this year he is hardworking responsible extremely polite to everyone and always tries his best he is well respected by both staff and students he is the epitome of a continental cult should be in the and he meets any and all expectations thank you buddy keep up the great work at this time we'd ask all of our colt of the months to go ahead and bring your certificate with you all right your shirt so bring your shirt up here and you will
028stand in front of class so [Music] so let's scoot in there a little bit this rico likes to get pictures of all of our kids so at this point i'm going to ask that you guys stay up here because it's not just students that we recognize their hard work and effort we have a lot of staff here that does a lot of things and we have a lot of staff that goes above and beyond every month so we have what's called the golden horseshoe award that they'll get later because we're low on horseshoes but they get a golden horseshoe with a plaque that has a an engraving in it for them last month one of our staff wasn't able to make it that we actually went back because of social distance and things we didn't
029do this award or having the students come last year it's something we're really excited to have back so we went back and picked one classified and one certified staff last year we picked last year of our classified staff this person really kept our school going last year here in a pandemic i am not envious of this person in their job being the school nurse during a worldwide pandemic has to be the biggest nightmare that i could imagine and our school nurse mrs sportsman she was the only nurse that worked in a public school to keep a public school open the entire school year in person she did this by offering coveted tests which lots of schools were super jealous that she worked that out with pima county to have those tests delivered here and then
030was able to get trained and administer those not only to our kids but to their family for the safety of our community um she went above and beyond as far as trying to track kovid can you track where these little kids go all day long it's a difficult task she worked with the county to do that once again all of these things that she did was so that your children and our students could continue to come to school every single day and to learn and we could not have done it without miss moraine so thank you so much so now we are on to the month of september we're back to doing it once a month and for our classified staff member for september this person goes above and beyond working with our special needs
031kiddos this person has extreme love and compassion and understanding for those with disabilities this person is one of those that no matter how hard it gets she just smiles and she does it and goes above and beyond in that capacity and always is always here working hard so can bernice say rendon please come forward and for our september certified staff member this person really this year has taken her cooperation her dedication at continental school she's been working side by side with me for many many years i've known this person and just the having gone through last year with the pandemic and the flexibility and the understanding at the beginning of the school year we actually ended up hiring a teacher i want to say two days before school started and they weren't able to start
032for a week and so we had remember meet and greet back to school and everyone went through the classrooms and i was panicking what do i do with this one classroom and i went and asked this teacher and said can you at least help me set some chairs up and table and guests in there so it looks like there's a teacher here because school starts tomorrow and when i went back later in that classroom not only did i find that desks and chairs that i had just thrown in there randomly were set up and organized but she had taken books from her own classroom and she had put them in and organized the desks and the shelves with those and went as far to decorate and write welcome to the students and parents on the
033board she did she had a little help from another another teacher as well but her willingness just to step up and take things when you know she had her own classroom and her own things to do and realize what a team player that means to me and we've really seen that continuously but that's one of the biggest examples that i can show but she's continued that just her flexibility she also today reminded me that the bathroom cars for middle schoolers they weren't allowed to go to the bathroom first and second period because i haven't come and given them their bathroom cars she reminds me to do my job and i really really appreciate that and i appreciate her so carry the boys so now we have to pause because miss rico is going to do
034pictures with the teachers you ready you guys congratulations you're welcome to stay but we completely understand you've got money uh um okay thanks folks let's uh let's move on with the consent please just a couple of quick questions um what is a cyber patriot club so the cyber patriot club we had um years back and mr david can speak more to it because i know that we have since lost our our sponsor to the cyber patriot club where they were working on electronic stuff to do and explain so i too had that question about a month ago because it's on our list of clubs and so i looked into it and don't quote me on this but it's tied to either the air force or the navy i believe it's the air force and what
035it is is it's to prepare children to try to get them knowledgeable about doing things like um albert remind me what the word is but cyber security jobs and so they educate them in the background of cyber security to prepare them for the workforce and try to encourage them to go into that work film and so um it's something that we do have that account it is active we haven't been able to get someone willing to do it yet but that's what it is is about right and they have a great website so that's where i got my information so feel free to go and look at that thank you a second i know that we've had a struggle in trying to find a psychologist what is the estimated cost uh that we anticipate from
036the contracted psycho per contract with psychology services can you come up to the point we have had contracts can you make we have had contracts we've had proposals submitted we are about 75 an hour for the contract that we're looking to accept it's virtual for somebody to be on site they're approximately 79 15 hours 85 an hour we're looking to employ somebody for anywhere from 20 to 24 hours a week to complete the evaluations observations and behavioral assessments that we have in queue for this year we have 26 kids coming up for re-evaluation on their three-year and so we know that we can do that with a part-time person okay thank you and i see that we're adding a new bus route could we just understand some of the the numbers that are that we
037feel that are required to add this since we took away a route that i think went out to elephant head earlier this year good evening the bus route itself is not a new route it's a route that i took away last year by not having enough staff but because the numbers on three routes going to madera highlands touching into the 70s on some of the days i'm looking to get more of the drivers to take over back over route 7 to alleviate the buses and get back to like a 45 to 50 count on on the buses so so it's not a new route it's bringing the route back so it's nothing it's there i've just i've been able to work around it without having to have the staff but there wasn't anybody to fill
038it now i found someone who wants to be trained as a bus driver so i want to very well okay so we had four routes in madeira highlands and we dropped to three now we're going back to four we actually have out of the seven bus routes that cover continental all seven last year went into midair islands this year six going into their highlands i want to put another one back in okay so thank you any further discussion questions okay mr gallon yes mrs kaiser yes yeah and mr mcgivern yes thank you consented johnny passes report items financial report please good evening board members it's good to see you all after a month away um inside your packet is your adding is your monthly report on this on school finances but i also wanted to
039bring your attention to some information that came across my desk about two o'clock this afternoon the joint legislative budget committee has decided that prop 301 revenues now fall under the definition of local revenue so those revenues will be included in their calculation of the um the constitutional aggregate limit so what that means right now is that the the state as itself is 1.2 billion dollars over that limit what that means for continental is we have as of today we have 610 students not including our preschoolers on campus and the average student cut is one thousand three hundred and eighty seven dollars per student so that would mean that if action is not taken beginning january 1st and ending being completed by march 1st to override the aggregate limit the district will have to cut approximately
040846 thousand seventy dollars from our budget to put that into some perspective we we are running on a budget of seven million eight hundred ninety eight thousand one hundred eighty two dollars as of this afternoon we have six million six hundred and twenty six thousand three hundred and ninety dollars and five cents committed so that leaves us an uncommitted amount of one million two hundred seventy one thousand 791.95 so with this cut that would leave the district an uncommitted balance of 425 721.95 so during miss rico's report about looking at the compression and the salary schedule we will still look at this hoping that the legislature does something with the aggregate limit but as of right now the way this stands i can't see us putting forward any sort of a raise for for our
041staff other than those that are required by the new minimum wage increase i can't see us doing that without knowing what the legislature is going to do with the aggregate limit so i just wanted to kind of give you that again i'm sorry that i couldn't give you any advance notice again it just came across my desk at two o'clock this afternoon but i'd like to hear your thoughts your concerns oh so much for red for ed so yeah you're a little ball of sunshine so is this due to the tax cut that the government is trying to implement this has nothing to do with the governor's past so is that going to affect us as well if it stays as is no i don't see it i don't see that affecting us at all
042so constitutionally the state can spend x amount of dollars based off of how many students were in school last year last year being a covert year we had a lot of kids not in a traditional school so they are basing these numbers off of the student accounts from last year now the state has in the past gone ahead and approved to suspend the state's aggregate limit i believe the last time they did that was about six years ago in the last 20 years this has come up about six times and four out of this six times they have decided to go ahead and suspend the aggregate limit one thing that i do need to let you know is these cuts only affect public schools they do not affect charter schools and they do not affect
043empowerment grants so it's district schools are going to have to pay for it and the charters are left off the hook in conversations with this rico about this after i received the email did something um she is going to bring this up with the the pima county superintendents and hopefully we can get something drafted that we can get to our legislators saying we need to get this suspended we need to suspend this aggregate limit yes it is 1.2 billion dollars with a b but districts cannot cannot operate we are a small district and we're looking at almost a million dollar cut to our budget take a district like tusd with 26 000 students or mesa with 34 000 students you know you're talking well you're going to talk 1.2 billion dollars in the end but
044i'm just a little confused the prop 301 revenues are totally based on sales tax yes the aggregate limit is not based on sales tax no it is not so why does the change in in designating prop 301 revenues is now local revenues have an impact on the aggregate limit so the aggregate limit is is a local revenue limit okay there was a recent lawsuit miss kaise i don't know if you can help me out with this one or not but there was a recent lawsuit um about some sort of what the state was calling grant funding and this and the courts determined that this is not a grant this is local revenue miss kaise am i on the right track with that yes you are so because of that lawsuit they have now looked into
045other sources of revenue and have determined that prop 301 revenue is now local revenue and it's all because of that lawsuit that they've looked into this so even though you have the revenue they're taking because the state can only spend as a limit as to what they expect now remember we've been talking about this aggregate limit since we we talked about the proposed budget back in june so this is a prime example of how we will need our community support and our board members and staff to again lobby our legislators and let them know that we need them to suspend this aggregate limit and this would be for next school no could be effective january it would be effective so what will happen is they will send us a letter in december telling us exactly
046what our expected cut will be and then the legislature will is supposed to start this january 1st to start the process of suspending the aggregate limit so there's not a lot of time for lobbying no but they have to have this done by march 1st if it's not done by march 1st the aggregate limit goes into effect and we have to cut budgets the good news is it's an election year so it's probably not going to happen did when we budgeted for the um increase in the minimum wage did we include that in our budget yes we did okay all right and how are we prepared to move to 13 an hour we have it in our budget so i budgeted for everybody to go to 13.50 so that is in the budget as far
047as the contingency because i had no idea what minimum wage was going to go to so i budgeted it out for all of our employees at 13.50 so that capacity is still there so we have that but as far as because what i would like to look at is since the minimum wage is increasing 65 cents i would like to be able to give all of our classified employees that 65 cent raise so that that addresses our compression rate that way i don't have an employee that's been with us for seven eight years who's now making 20 cents more than minimum wage so we know that the we know that the minimum wage according to the state law is going to go up 5 so that's where that 65 cents came from we know that
048we've got prop 206 on the city of tucson ballot for november 2nd and so if that passes the board of supervisors pretty much said that they're going to pass in pima county as well so that's going to move us on march 1st i believe it is either march 1st or april 1st to 13 an hour so we're going to have to assume that as well yes and like i said i have everybody i have planned for it to go to 1350 because there's nothing better than more than a dollar an hour raise you know i knew it was high but it allowed me that that flexibility for for the worst worst-case scenario so we pretty much know what the numbers are going to be yes because they're spelled out either in the ordinance or the
049law yes so thank you you're welcome i'll uh entertain a motion for you i've i've got some questions on the district financial report well yeah we can have a call okay all right entertain a motion please on the financial report i'll move to approve a second okay discussion um just some some very simple ones on that um i don't know if it would be helpful to put it up okay i've just got really two questions greg um in your budget revision number one total revenues and disregarding the the comments just made as far as what's happening going forward but um our projected revenues increased in from the original budget to revision number one right um but on the district financial report uh the the revenues showed seven million six hundred and five thousand and yet
050the the budget revision number one is seven million eight ninety eight is what's the reason that those don't match because i don't touch those revenue numbers like we've had you know those conversations in the past the revenue numbers are really irrelevant just because they the revenue is set it's step by statute so the revenue will equal what our budget an amount is okay i guess i understand that but when the public is looking at a financial statement and they see a certain budget item that is is different on a financial report than it is on the budget but wouldn't that raise a question for this report no because this is just an internal report that i that i offer you now when we present our annual report with our with our audit that has our
051audited financials that has the the the revenues and everything else included in it okay well i don't think it's just an internal report because it's in the agenda every month and available to the public for review so um second question go to the classroom psych fund okay but this has 0-1-0 for 0-1-0 that shows an expense of 21 what is that so when they consolidated classroom psych fund remember when we had that discussion the classroom cyclone is now all lumped into the original the originating fund of 0-1-0 so when that money came to the county it came to the county under fund 0-1-0 and then it was split 40-40-20 and then 11-12-13 so what this is is this is i have not taken any funds out of 13 12 and 11 and consolidated but you
052will do that yes so we won't see 11 12 15. you'll still see them on the report because there's funds there at the beginning of the year but they will eventually be drawn down to zero and thank you and all consolidated under fund 10. for the questions discussion okay mrs allen yes mrs heist yes mr australia approved mr hollery yes yes mr pastor thank you thank you you're welcome sir uh new business additional sponsor compensation for the art club okay so we are just asking for approval of the additional sponsor and compensation for art club and you see the rationale um that we have more students to serve and the outcome club sponsors stipend from 325 a quarter to 500 quarters based on the amount of time that the club meets quarterly so mrs marcy
053was approved by the board as the art club coordinator on august and her quarter salary amount at that time was approved at 325 so due to the increase in students in the club we'd like to increase the number of times they need which will also increase your salary to up to 500 based on the club step and guidelines that you received in the packet as well in the attachment we'd also like to add a second sponsor for the art club um to help service the additional students that are in the club and as a reminder the funds are in tax credit funds designated for art club so we are asking for approval thank you substitute coach request so we're asking to approve a list of teachers and who are willing to be substitute coaches in
054case of emergencies um that in the event that coaches have to be out for any length of time so that you already have them approved and ruined so it doesn't affect the students and their sports okay i'll move that we approve these substitute coach requests sorry a motion in a second how about some discussion i think that's a really good thing to do because our sports teams i don't know we have a lot of kids in our activities it's i'm really amazed at the percentage of middle school kids that are in there it's well over half isn't it yeah that's not three quarters are playing sports every every quarter so to be sure a coach is a big thing further discussion mrs allen yes mrs heist yes yes mr hillary yes you're mr mckinnon yes
055thank you 2021 annual financials so it's that time of year again it's october it means it's time for us the middle of our annual financial report um you have it in your attachments so a couple of highlights that i just wanted to go over on page 2 which is our expenditures page out of our mno account so some highlights that i kind of wanted to go over because i i i'm trying to anticipate some questions from them from our annual financial report so i was going to try and get those answered before they were actually asked on line four under general administration i'm sorry line three under instructional staff it shows that we went up 682.9 percent over the previous year okay so last the so the year fiscal year 20 we spent 12 567
056this past year we spent 98 393 and the purpose behind that being we moved miss rico's salary when she went to an esi employee so that's where it had to be coded to so that's why there's that giant increase there um line four shows it going down 23.1 percent um we just didn't spend a whole lot in our purchase services that amount went way down we the year prior um yes the year prior we only spent two thousand two hundred forty five dollars there but we increased um or i'm sorry we decreased salaries and we also decreased our employee benefits that slides down to twenty 23 um line line 9 which is our food service line so what we did was we actually moved the employee's salary and benefits out of mno move them into
057food service but since we are required to subsidize food service we kept the employee insurance within that within that cost that's where we spent the 15 660 dollars that's why there's something under employee benefits and not within anything within salaries lines 10 11 and 12 those lines went down or 9 10 and 12 went down 74 and a half percent and 95.9 percent and a hundred this is because we did not have any um school sponsored activities we didn't have any athletics we didn't have any of our other instructional programs last year so there was no no spending done in those categories under the special education category line 20 went up 578 so in 2020 we spent 295 dollars last year we spent two thousand dollars the reason behind that is is we had to
058pay for our department of health services license for our preschool so that's a three-year license and that was a two thousand dollar cost so that's that's why that is there on page four this is our our capital expenditures um prior year on line three which we went down eighty point four percent we um we spent thirty four thousand nine hundred and eleven dollars there but last year we only spent six thousand eight hundred and thirty nine dollars that was the purchase of two dry erase room dividers that we made line five went down 86 it went down from 17 fourteen to two thousand three hundred fifty six and that was the purchase of uh golf cart batteries and some stuff from true value line six went up three hundred and ten percent um in 2020
059we spent twenty thousand five hundred forty seven dollars last year we spent eighty four thousand two hundred fifty eight dollars and that was the purchase of the two vans and a used bus um line seven went down ninety eight point four percent the prior year we spent four thousand seven hundred sixty seven dollars last year we only spent seventy six dollars and that seventy six dollars was a microwave so gotta have that microwave now on pages five and six over on the far right hand side you'll see a column that has to deal with transfers now if you remember back in june when we had those discussions we talked about how the district was not balanced with the county treasurer's office this is me going ahead and making those those adjustments to our cache so
060that we can actually do balance so that's what you'll see in these other finding transfers in and the other you know transfers out so with that i think i've hit a lot of the high level stuff that maybe you would have picked up on but if there's anything else within the afr also i can't call it afr anymore anything within the annual financial report that you'd like to discuss i'd be more than happy to do so trust me i moved to approve the annual financial report a second okay um i actually didn't have questions that's okay thanks for the explanation uh page seven line eight this is all on debt service and i just need to understand this a little bit better okay um this shows our outstanding bond indebtedness and it shows that bonds
061retire during fiscal year 2021 in the amount of 248 which reduced our bonded indebtedness by that amount but on line 9 or page 9 line 28 that same amount is shown as interest expense yes now interest to me is different than a reduction in principle why are those described differently on those two different lines so within the afr they combine with it within your retirement of bonds they combine interest and principle okay and they're they fall under two different coding lines so that you can actually separate them out right now we are not paying any principal on our bonds everything that we are paying on our bonds is interest only we don't start paying principal until i want to say on on our 2012 bonds we actually start paying principal next year it was a
06210 year but then why would an interest payment reduce the funded indebtedness because i don't have a good answer for you it's it's how their formulas put it in there together okay um then go to the summary page please summary page on debt service way at the bottom now go over to the right now this shows interest or debt service payments of 249 363 which is different than the interest payments on the previous page there was a formula correction that came out yesterday from the auditor general's office that takes care of this this is referencing cell f700 on the total expense page yes and that's not where it should be referencing that there was a correction in the formulas from the auditor general's office that came out i seen it i seen it yesterday i'm
063not sure what the actual date on the email was but i seen it yesterday when i was scrolling my emails before coming in this morning but there was a correction to the afr formulas so this is not right that could be off by a touch yes about a 22 000 touch i think so will we get to see this again well i think we need to see this again because the one thing that it says in ars 15-904 all due respect i never once saw the financial manager or the superintendent the governing board submits this that's what the law says the governing board approves and through you we submit it this is not correct so if i may offer maybe a solution to this we have we have a meeting that we need to schedule
064next monday friday monday it has to be approved by friday the 15th we have some personnel issues that we need to cover in a short meeting at the end of the week we could uh get a corrected bringing up them so it's uh correct at the time when is this meeting scheduled so greg is you're getting this form though from somebody else right yes it comes from the auditor general's office right because i went through i started going through the formulas and there's there's some problems they had what they're they have quite the list of formula problems that had to be corrected yeah the the excel spreadsheet has big issues but please remember though i had to submit this prior to us going out on break and those corrections didn't come out until sometime last
065week so the corrections came from the auditor general's office yes and they only give you a couple days yes yeah that's not cool though yeah that's the world of finance yeah so that would be my suggestion let's get that corrected and we will um so we can continue this item i believe it needs to be corrected so yeah what if you missed that date i know we've had this issue before it's it's an audit finding it it becomes an audit finding and then it's you can't miss it it's in law yeah it's a violation of arizona's statute so the 15th is friday is it not yes uh it has to be a particular time on the 15th or end of the day end of the meeting three or five just close the business so it's
066emailed it's uploaded it's it's just a quick upload so i think we should table this until friday have a meeting i don't know can we do it like three o'clock short meeting three o'clock or something on a friday yeah yeah and get these things corrected has to be 41. it's got to be after 11 for me so i have a i have an 11 and i have a one got a two hour window now how about everybody else um i can't i can't do anything until at least three 1101 and a three but i mean i i'd really like to see us get these before a board meeting this i'd like to see a study session on this so all those items because when i see a 300 increase in something it does catch my
067eye and causes me to start going down the rabbit hole and looking for things let's say what's thursday look like is a calling possible um can i offer a suggestion sure and i i will just put this out there because this is an option there is a form 904 that i can submit as an amended afr so if you were to approve tonight i could bring you the amended one at whatever meeting you'd want that would have these corrections and i would just have to file a form 904 with the state and upload an amended afr and that way we still meet our deadline we would be approving it as they sent it it is their form for their errors that's not quite how it works though i mean they've corrected the errors and submitted
068it to us we just didn't get to it i think we have an opportunity to make it right let's make it right yeah yeah i was just throwing that out there as an option i can call in on friday after 10 and before no that's thursday that's what's everybody else look like on thursday 10 20 10 30 and two on thursday thursday okay good that's guys i'm out on thursday i could i could do something in the morning before noon okay well every one of us has an issue with one of the dates so we're gonna have to do something here eleven eleven o'clock thursday we're gonna make the call-in possible for anybody that would like to do so okay does that work we do that 11 a.m we will have corrected anything that any
069uh changes of the camp that we've had in yes so with the request for study session we will start our meeting go into study session and then come back i think the study session is already over we my suggestion for a study session would have been sometime at the end of september when we would have gone over and looked at this and maybe have picked up on these errors i mean i'm fairly confident you would have caught me but some of them came in last week right yeah the the formula correction so they came in left we can't change it until they do right the formulas correct we can identify them it's other school districts that have found the for the theaters and they submit them and that's how you catch these um but you
070know there's hiring items correct right being that we approved that you approved the personnel for the positions that were approved at the prior board meeting they were internal that's causing a domino effect so now we have to interview other people and hire before we can release these current employees into their new positions and so we'll know that by you'll know that by thursday who those people are mr nathan will be doing interviews um that give you enough time i'll give it my best shot so we'll have to post in the morning and then do interviews we'll schedule wednesday to do interviews so yeah because we could we can't post the positions till tomorrow after today's approval agenda okay okay fair enough next month we got just addressed a couple more questions on this certainly uh
071last year's audit projected that we would have 496 000 of interest payments for fiscal year 2021 and we only spent three half of that why so the interest on the bonds and everything else goes straight through the county the county collects the taxes on that we don't even we don't even pay that so they send us so the county sends us a journal of what revenue they've received and we journaled that in on our side and then when they when they make a payment they send that to us saying this is how much have we paid on your on your interest or your principal or anything else why would it be half well what the auditor said it should be for this year i i don't have an answer for that okay uh lastly and
072go back to the summary page if you would please i just want to make sure i understand these numbers again on the summary page if you go all the way to the bottom it's unfortunate there there's no totals for each one of these columns but i told and if i'm if i'm understanding this correctly the beginning fund balance total is about a million 370. the revenues are 9 million seven that the net other there is a negative 133 000 so so the total of beginning fund balance plus net revenues is is about 10 million 904. we had 7 million 871 in expenditures those are the actual expenditures with an ending fund balance of 2 million 406. now is that telling me that we started this year in essence with a bank account of 2 million
073400 000 carried over from last year okay so what you're seeing in this is every single fund that we carry right okay and from the point of from line 33 food service all the way down to line 53 which is the impact day those are all cash controlled accounts so that is all cash and everything else that we would have had within those funds prior okay okay so within that is things like tax credit donations you know i can say that we're gonna get forty thousand dollars in tax credits you know i can you know project that but we could get 87 000 we could get 90 000 and then this year we ended up getting six okay craig i understand that my point is is that a beginning fund balance to me means we
074have that yes and then we added revenues to it yes and then we took off expenses yes and when you just plus plus minus those those three columns it comes up to an ending fund balance of two million four hundred and six thousand dollars now that tells me that that going into this year we had that yes so two point two and a half million dollars we had before we even get revenue for this year yes they also remember these are all these are all individual funds these are all the individual things you know you've got your mno fund which is the very first one on there but you can spend on just about anything then you've got things like tax credits but it's still two million dollars yes it's still still two million dollars
075but it's all a lot of it is tied up with it could there's all these specific things it could be committed i i understand that but we're starting the year with two and a half million dollars of resources granted some of it's committed in certain funds um before even the revenue like within food service you know we started off with 177 000 within our food service account right you know i can only spend that money on food service related items so if i wanted to buy a new walk-in freezer for a hundred thousand dollars that's how we would pay for that i understand okay i i just well i shouldn't but i couldn't pay to to fix a bus out of that that's it's not allowed so within extracurricular tax credits i yeah that i
076understand but given what you you preliminary report of what the impact of these changes in the aggregate limit has nothing to do with our cash control account this is what is dealing with our m o fund our classroom cycle oh okay but you know that's all that that that that all right go up to uh go up to the non-cash amounts then those are those are totaled they're they're right there it's line uh 18 which is the mno operation so this is telling me that there's uh 558 000 of ending balance in the mmo account yes that rolled over to this year okay so that's that rolled into that that's that's the money that we have that we can use yes that's gotta have an impact on this on the projected 846 thousand dollar reduction
077in our budgeted revenues it will happen okay i'm just i'm just saying we're not necessarily looking at eight hundred and forty six thousand dollars that we gotta find somewhere in reduced expenses no okay no all right no that's why when i was having that discussion um right now we still have 1.2 million dollars that is non not committed thank you and with that reduction of 846 000 that would still leave us with 425 000 of uncommitted funds that answers my question thank you any further questions before we move on not a question just a comment again i think this is something that because the president of the board signs off on and we are the ones that are actually responsible for this i think that if we could get this in september and have a
078study session with each one of those footnoted and a discussion of what each one of those increases or decreases is that that might help us you know take 30 minutes to try and uh commit a seven million dollar budget and i have no problems with that but i just want to let you know that the latest the the the forms that this is built off of came from the auditor general's office on september 27th okay so but it's a plug and chug for you it is it is it's a plug and chuck it is the formulas are all built in you start with a number and it just starts populating so and i i can see where it's downloading uh from your your uh your database as well yes so i see all that i
079get what it's doing okay thank you okay on tv order for jmac electrical so we received three bids for the electrical award on the basketball hoop that we had approved at our previous board meeting um we are not going with the lowest bid on this because their scope of work was not clearly defined so we are going with our next lowest bid which was to jmac it'll 1285 to run the electrical from one side and eighty be of the gym to the other in order for us to operate the uh the winches so i'm bringing that to your approvals tonight bylaw changes and vote authorization this is a discussion yes so we've attached the information and you do have the current file with the strikeouts and the additions that are being proposed we wanted to
080have you discuss it now so that we could come up with the decision in november so that monika can vote for us by december 13th by the deadline questions discussion [Music] you need a motion no this is so this is the first read yes well i'll i'll make a couple of comments on this and probably get more specific uh next month um this bylaw amendment concerns me to me it's a continuation of what i deem to be an absolute obsession with race by the arizona school board association this school board association spends far more time stressing the importance of race equity than it does on stressing and looking for ways to improve the academic performance and progress of our kids there's really nothing in this amendment to me that it's inclusive it divides people further
081completely on the basis of the color of their skin it essentially says that only african americans can represent african americans properly only native americans can represent native americans only hispanics can represent hispanics no that's that's not why excuse me um and i think that that's not it's nothing further from the truth if that's the case why are we not also recommending that we have an agency in the world why not a pacific islander seat are these not worthy uh racial and ethnic groups to have representation if that's what this means i think we need to stop this and tell the arizona school board association that this is not what we want to do i i think the the purpose of these is just to make sure that people of these different races and ethnicities have
082a voice because they have been left out for so long without a voice and it really the only changes here is just modernizing the language which has been a trend not just with arizona school boards association but across the country um i know there was a big push several years ago to get rid of the term orientals and a lot of um bylaws and things like this and it's just it's just some modernization it doesn't navajo county has already elected a native american to represent its county maricopa and yuma counties have elected hispanics there may be more uh the five member executive board has won us hispanic one native american and the executive director is african-american i think there's plenty of representation from various ethnic groups well i don't see this as a semantic issue
083this is this isn't about modernizing language this is about instead of the hispanic and native american caucus alternating months on the board we're going to add a hispanic and a native american so this is a change in the makeup of the board it's not about semantics why shouldn't the why shouldn't the hispanics the native americans get their own caucus why should why should it be combined are there not well that's that's the purpose of this that's the purpose of this bylaw change if you read all of the the um right i just i don't understand what why why it's like why should i care i don't understand why i care i don't care if they do this it doesn't affect me if it makes sure that more of my peers have a better voice than
084fine it doesn't affect me i don't feel threatened at all by it and i don't i haven't heard anything to make me understand why i should care thank you board school events quite a bit going on let's see where are we going birthday books on 18 spaghetti dinner 20th halloween dance on the 29th don't miss that moments trick-or-treat auction as well we'll be back here on the ninth okay thank you governing boards superintendent rico last year or two years ago or three years ago or whenever the kids did something for veterans day and i don't exactly remember what it was but it was cool yes what was it so we did have where we invite the veterans association here in green valley they came in on their motorcycles we had kids seems like that was
085it that was it are we are you doing that again so i believe that we are so we but we will get back to you all right i know that we always do something and it's usually sponsored by our builders club students absolutely that's pretty sure that they're on it it was out in the middle of the right the campaign field yeah so we definitely will do something okay okay okay miss kaiser give me more um well i i have a request and my request is when i come here i come down i'm not even sure what the name of the road is i think it's campbell and there are so many new homes going in and you know that's always with mixed emotion but from a school board perspective i have a feeling that
086a whole bunch of kids are going to move in there and that we need to be ready for that and i don't feel that we're doing any planning and having just completed about a five-year build of the jtag innovation high school and going to the ribbon cutting on friday which was so exciting i want to go back to high school and i want to take the drone program um but at the ribbon cutting we began fundraising for the next campus because the enrollment is so big we're at 17 000 students we're projecting like 22. and so i would just like to see us start to do some of that data collection and start making some projections uh as we move forward so that's that's my thing if you get to go if you get a
087chance to go to the jted what they are doing is nothing short of amazing and i just want to talk about one kid who is a presidential award winner at his high school he extended his graduation so that he could get three certificates from jted one in engineering one in drone technology and one in construction because he knows he's going to have to pay his way through college and so he knew he had to be able to do it just talking to him was and this kid is a presidential honors winner it was um it was it was really interesting and then the culinary program was pretty fabulous so that's my request i just had a question uh what what did we do on civic state we ended up and we was put in her
088report last month where we did have the students did lessons that were provided by the state for us to do the specific date was after our meeting right so she did allude to it in her presentation that she was doing but i'll have her highlight next month on okay applications that were actually completed thank you i've got a couple things unfortunately that they're sad things but miss cuevas lost her mother-in-law correct so uh thoughts and prayers for mrs cuevas and some of you may know bill mcnary outstanding person and he was a school board member for umpteen year i don't know many years i believe his wife passed away now correct that was about a week and a half ago so thoughts and prayers of themselves and we did send a plant to mr mcnary
089on behalf of the staff great so just uh keep them in your thoughts if you would so would recess to sign some documents yes sir we will recess to sign documents thank you