001All right, I'm going to call the meeting to order. Uh, we have two additions to the agenda under the consent agenda, resignations, Justin Reich and Certino Salvador Mahia. And now I need a motion to approve the agenda. Ryan Ruda and Curtis. It's been moved and second to approve the agenda. All those in favor say I. Opposed. Uh, I need a motion to approve the consent agenda. Second, J Curtis. It's been moved and second to approve the consent agenda. All those in favor say I. Opposed. All right. Recognitions. Oh, yeah. It's a time for state competitions and we had several individuals or groups uh chime uh state competitors in golf. We had qualifier uh girls swim team. We had relay relay and individual uh represent at state in Tika and track girls track we had individuals
002go to state and Maddie Trigle got silver in the 400. Congratulations Maddie. Uh boys state or second year running didn't mean to say that but uh state champions in boys track. Uh we had Hawk Veneer ball champion for state of Kansas. Brody Dennison won the 800 and the boys 4x800 made up of Stppel, Dennon, Leonard, and Baker brought home the gold. So, an exceptional year across the board in this in the spring state competitors. So, congratulations to all. All right, let's move to financials, Mike. Okay. Okay. On page one of the warrants, um, down towards the bottom, um, the Garden City Community College for Carpentry agreement, $10,000. You guys already approved that, but that's going through our bills this month. And then on page two, High Plains Co-op categorical aid, $113,623 flow through from the
003state to them. And then below that, um, flow from the county to the Hulcom wreck, $188,35844. And then on page three, total awards for the month, $454,594.95. And then on page four, you notice our cash balance is a little bit higher because we got the county tax money um earlier this month. And then uh page five, um we're getting ready to close out the books and everything's where we expect it to be expense wise. And then we have our transfers and then our high school and middle school reports. So if you have any questions there no questions, I'll entertain a motion to approve the financials at $454,594.95. Ryan and Ryan been moved and second to approve the financials. All those in favor say I. Opposed. All right. So, administrative reports. Dr. Meer and a couple
004three or four things to talk about tonight. Uh lead off with Jerry Melanie Gford and I traveled over to Garden City Community College today um to work with Mark Malone and his team. And the main takeaway for me on that meeting was I needed to take my own shrimp to those meetings. And so I brought shrimp here tonight to enjoy uh in honor of Dr. Ryan Ruda. So pardon me while I eat a piece of shrimp. Now my report uh the open elementary school playground um the site supervisors on site today and we will be working gearing up for the cruise arrival the end of this week. Right. Okay. And the work will begin uh later this week into next week. So by the time I'm back from my vacation, it should be done. So
005that's exciting work. Um facilities use project um later in the agenda. Uh I've been working on this for a while. Uh the state of Kansas allows this might be federal for all I know, but state of Kansas allows districts have an option to allow openly limited access to your facilities. So a district makes a choice. we either do it or we don't. And somewhere along the line, USC 363 and every other district with which I've ever been affiliated has decided to take to do that. We want to do that. Uh and so what that does, that allows anybody who comes along and follows the local policy, they can use the facilities. Well, somewhere way before my time, BS as I like to say before Scott, uh obviously something occurred. And so we have a very
006robust facilities used um policy with a whole slew of six different groups or classified by what type of group they are and then a corresponding uh facility use fee that comes along with that. Um I've been looking at thing this thing for this I'm going finishing up my seventh year. I've been looking this thing for about three or four years and it just not bubbled up to the top as something to work with immediately until now. And so later on in the meeting, I've brought forth a proposal to adjust the uh facilities use fee structure for group one. Group one is the group who wants to use our facilities to put cash in their own pocket. Personally, I find that offensive. Um facilities in my mind's eye are to be used for civic organizations, uh
007teams that represent us, a variety of different things, Boy Scouts, Girl Scouts, whatever. Not for someone to make money. Well, this group, it's group one. They are able to do that. Currently, we charge $100 per building per day. So, in your packet, you have later on a a proposal to adjust that fee structure. Later on, we'll get to that. Uh the comprehensive facilities and grounds assessment. Third item on my list besides getting shrimp. Uh a part of the strategic plan area 4 was to build to work on our facilities and uh facilities and grounds. A big piece of that is to have enter into a partnership with a group to come in and do an assessment of our grounds and our facilities. I've reached out to three different organizations and I'm in dialogue with those
008different groups. So in July, I'll bring forth the strategic plan for the board to take action on to codify that and say, "Yep, that's our strategic plan." So come by August, I should have a proposal for you to go to enter into an official partnership with an organization to conduct these assessments. And so then that we'll have our hit um move moving forward to uh address the areas of the uh district that need to be addressed grounds and facilities. Last item on the list is as soon as this board meeting is finished, my blushing Brad and I will hop in our car, drive across the state and be on a plane to in Kansas City to France to meet up with my son who lives in in Europe and spend 10 11 days in Europe.
009I'll be back here in June 22nd. So, I'll be back. So, if anyone needs me, use my personal cell phone. The school phone, the school cell phone is a brick in Europe. My personal phone works. Don't call me. It's 25 cents a minute, but you may text me. Robin knows how to uh track me down. So, go through Robin. She'll track me down. So, back to eating shrimp. And that is my report. Mr. Jones. Thank you, sir. What's that one app you can use? WhatsApp. WhatsApp. And and I it's on my phone. Just for clarification, we call you your charge. We're not doing I'll reverse charges to Jordan City Community College, but that might get into the shrimp budget. All right, let's move to buildings and grounds. Transportation. Monica's not here. She's with family. Technology.
010And Julie also. All right, we'll move to principles. Who's first? Jerry Johnson. Amy doesn't even react anymore. It's summer time. Amy, most of the time I sit over there and try to remember what I was going to talk about. So, put me on the spot. Uh activities that are going on at Hulcom High School right now. Two different things that we have is summer credit recovery. uh that takes place and that's kind of run through our virtual school system. Uh this year our summer school uh credit recovery um because we didn't have er money is uh we charge kids half the fee uh and and some of us thought that that would be we when we thought about this for the future thought it would be a good idea because then some of the kids
011have um something hold them accountable to actually finish these classes off. Uh and so the classes are $300 per class. uh students um have to pay for that half upfront in order to take to finish uh entering the school, picks up the second half of it, and then they get their credit recovery if they finish the class uh during the summer. Mrs. Wickor um facilitates all this uh through our virtual kind of platform. Um so we have several students taking advantage of that um this semester or this I'd say several um we didn't have many kids that needed it, but uh the ones that did need it are taking full advantage of it. And we did we did follow the pricing of free and reduced lunch. So if kids were on the free and reduced
012lunch and they got a reduced rate too for that. So that's taking place. Uh the other things taking place is the activities of summer. Uh when you look at um the athletics and the weightlifting and the skill sessions that are going on, several students are up there um this last couple weeks. It's fun to see them back in the buildings. Um, we had a really strong showing on both the boys and the girls side and the middle school. It's fun to see. So, um, we're off and rolling in the busy summer. So, Jerry, Tyler, just skip it all together. y'all like um I I put in my board report, my annual June kind of summit of behavior report kind of breaking down schoolwide any patterns or uh where our most frequent issues were. Um as
013far as as major behaviors that were reported and and dealt with, um the large umbrella of disrespect was our largest one this year. Um, breaking that down, uh, smaller, uh, non-compliance is is more of the issue that we were seeing. Not necessarily not kids cussing teachers out or anything like that, but non-compliance being reported as disrespect, not following the protocols of the classroom. So, we'll use that to um, because you'll see that that mostly happens in a structured setting in the classroom. We'll use that to drive some of our August uh PD on classroom management tools that they can use to to to address that with some kids. Um as a positive um we only had one incident uh on the year that that would have been a major offense that would have been any
014combination of a vape device, alcohol, anything like that. We only had one for the year and that's the lowest we've had in six years. So positive on that. Uh, but aside from that, um, thank you for your continued support. Year eight, I just realized I'm getting close to that year 10 pin, if I may get. You're getting old. Yeah. So, what do we what do we hear about your life expectancy? Uh, yeah, the life expectancy of principles. Three years. No, I'm talking about your life. Oh, yeah. That Well, uh, yeah, I was informed that I'm My birthday was last week and I've been informed I'm basically halfway dead. So, I'm glad I have the confidence of making it to 78. That's that's that's real encouraging. But, no, thank you for your continued support. I look
015forward to Thank you. Thanks, Tyler. Randy time. So, I was able to go on the um little tour with the guy that's gonna that's planning what we're doing with the playground. It was so very exciting. Um, so we were talking about how they're going to pour it and one of his comments was, "This is a very large playground and it's a very large area. So, they have to pour it in four sections." Um, because they just won't be able to do it any more than that in a one sitting or something like that. But one of the things that's a little bit of an issue is the are the trees. And of course, we don't want to lose the trees, but the roots are huge, which I didn't realize because the mulch covers them up.
016But, um, so Garrett, he and Garrett and I were talking about, okay, well, we would have to cut this one because it sticks up so high. And then they started talking about, well, then the tree might fall over because it's not balanced. And I'm like, okay, I don't want any trees falling over because that's like our best, that's about the only shade we have. And so we did kind of talk about an adjustment where we would come from our because we had it planned where it would just be one straight line and it would leave some open for the water line that's underneath I guess for the sprinklers. And so we're going to come out a little bit further so that we can leave those um roots there and hopefully not hurt the tree at
017all. Um, so that might be something. I don't know if Well, you wouldn't be able to do it now, but we think it would be a great idea to be able to save that. And then he had a great idea about what was it called? They're basically rubber around the roots. Molding around the roots. because we talked about what else we asked what would be good for us to put there and he said the wood the mulch would be the best. Well then that's still I mean we have mulch all over the sidewalks and the grass all the time. I mean the wind blows it in there. The kids run through there all the time. Um so I thought that was a really good idea. Um and so that'll be kind of something that looks
018a little bit different but it's very exciting to go out there. All of the concrete little slabs that were underneath the slides that were so supposed to be so safe. We Those are all pulled out, I think. Almost. Yeah. So, I can't wait to see it and I can't believe they get to start on Friday. So, that was very exciting and um I think it's going to look great. Did he say how long it took from soup to nuts? Should be about one day of four days later. Okay. And if you guys recall when they did WY, I mean, it was they were in and out and done. It was quite the crew. And of course, it like 110 degrees that time around. So, looking forward to it. Yeah. So, he had some great ideas
019about putting some sort of black line or something something to tie the quadrants together. So, anyway, we're excited about it. The uh whatever he called it, it molded what did you call it? Molded. Molded rubber. That that won't be part of it. So, that will be something that may have to come later. So, we may have to do a year with the mulch. And then he gave some tips to Garrett and said he would be able to do it. So, that would be something that we would begin speaking with Dr. Myers about. That's just along the tree line. Yes. Just from the like a 10 foot. Yeah. 10 foot wide. And it basically goes all along that entire side all the way up to the basketball court. Okay. So, we need trees and stuff. You
020guys should go see those roots. They're amazing. I I was like, how did I not know they were there? I guess the mulch hit them really well. So, oh, and the other thing I forgot to mention is that um swing set, which looks like it's been there for lots of years. I don't know how many but uh we are looking to move that because of well just because of that area and where it would be halfway in between both plus the fact that it's a little closer to the trees than it probably should be. Um so fingers crossed that that stays together because it's old very old. So, we used to just have rubber tractor tires to play on and sticker patches below the slide to break our fall. And I'm older than you. We
021had sand and broken glass. There was a broken listen to every Thank you, Andy. All right, let's move to Oh, Amy forgot you. Um, summer work has begun at WY and I'm sure other places too, but I live at WY. So, flooring is getting done on the north end of the building. Um, so that's looking really good. We had to go with a different type or different flooring compared to what we had because of cost and things like that, but it looks great. Rebecca's crew is done in WY. They just have a few things here and there, so they're working their tails off doing a great job doing their summer cleaning. Um, I did apply for a grant for the three-year-old pre preschool playground to hopefully get some actual toddler equipment instead of hand-me-downs from
022the garage sales that we find. So hopefully we we hear something at the end of the summer and maybe we can go forward with that. So that will be awesome if we do. If not, we'll continue looking for other grants to apply for to get something better for our three-year-olds and PAT program. I think that's all. And also just to provide some clarity, and I think I wrote to you guys about this, but when she talked about costs and whatnot on the on the flooring specifically, that's because the flooring we bought a year ago was made by by Mohawk. Mohawk is a Chinese company that was right in the target of the tariffs. And so it was like over 60% increase on that particular tile style. That's specifically what Andy's referencing there. So So where
023do we get the tiles from the new ones? Not Chinese. Yeah. More like khaki instead of gray. Okay. And yeah, split by the office. So, I like khaki. There you go. Thank you, Heavy. Thanks, Amy. All right, let's move to unfinished business and Ryan Shrile's favorite item, the track. We'll just skip right to Ryan Shrile's motion. Anyway, the uh if you recall, we've been grappling with the track issue for multiple years. Uh I just carves on the table. Uh my intention was to go another year of patching. Uh but the uh ravages of winter this last winter it just did far more to the track than we expected. Uh we've been working with multiple companies over the last three or four years. National Mid America and Mammoth. Uh it's come to the point now where
024we are going to address the track or not in this point. And my recommendation is to address the track. Uh you we have a bid from Mammoth. you have multiple options of replacing the track with replacing the curbing or not replacing the curbing. Uh we completed the um the uh stabiliz the geo report from Teragon and it came back better news than what we expected. Uh preliminarily we thought it was going to be somewhere in the price of $94,000 to stabilize the dirt. It came in at $78,000. So, you know, we're saddle broke to say that's a good bid. Uh so my recommendation at this point is to accept the bid for Mammoth to replace the track including replacing of the curving. If the board embraces this, the more the motion should not be for
025an exact amount, Mr. Jones, because there's always o overage in any kind of major construction. Uh it should be the motion should be uh for a number not to exceed like 100 1.3 million because that gives enough flex in there because the bid with the stabilization is 1.147. So I'd come in at not to exceed 1.3 and that'll get it done. Uh if the board u embraces this, the money's there. Just have to be super careful next year with the uh expenditures to the capital outlay. We're looking at six to 6.5 roll out this year. So that translates to 600,000 to 6.5 $650,000. We look to put that in capital outlay. We anticipate uh generating in revenue anywhere from 800 to 900,000 in additional revenue for capital outlay. So that replaces that. But we still
026need to pay attention to you know not just spending. would never spend money willy-nilly anyway, but pay pay particular attention to get the funds as healthy as possible moving down the pike. So, when they would start on it, July in July, uh we with this timing, as I'm driving across the state, I've got Bob Horton, that's the guy with whom I've been working on this. I've known Bob for over 20 years. Uh I will call him and say it's a go or I'll call him and say it's not a go. one of the two depending on the vote that takes place. Uh they would we don't need to pick colors or any of that kind of stuff tonight. They just need to get in their uh scheduling. Uh they would break ground in July. We
027obviously would have to do a they called it a plywood bridge over the track itself for the cheerleaders and you know so they can perform do their do their thing during football season and also for the players to get back and forth you know onto the field itself. So with the plan to utilize track next year, next track season. So that's the information I've got. And so once again, I'll go back to it. I recommend the board accept the bid for Mammoth replace the track, including replacing the curving. I'll make a motion to replace the track with curving not to exceed 1.3. I Casey and Sean been moved and second to accept the bid for Mammoth to replace the track including replacing the curbing not to exceed 1.3 million. All those in favor say I.
028I. Opposed. All right. Let's move to property and casualty insurance. Just what I wanted to talk about. No, no, no, no, no, no. you want to talk about this after years of having uh not winning in the realm of property council insurance if you recall last year uh we are facing I don't know 68% increase uh Trent came to me this year and had to pick me up off the ground uh because we have an actual decrease we're looking at uh in property and casualty insurance this year so Trent Spec from Iron Insurance is here to talk to you through the ins and outs of why we're facing a why we're receiving not facing a 327 $779 decrease in our property casualty insurance premium. Trent, thank you, Scott. Once again, Trent Spec with Iron Insurance
029Partners. I am bringing good news tonight for the first time in probably 10 yearsish probably. Uh it's been rough. The marketplace overall has been rough uh the last five, six years, as you may or may not know on your personal lines, on commercials, all the way across the board. Um this year is it's kind of settling out overall I would have to say on the commercial side and the personal side. U with the kick pool there was 130 schools in it last year. I think there's closer to 160 or 165 currently. So they have well over half of the schools in the state of Kansas. So as you know with insurance a large or the more volume more more uh schools it helps with your premium cost and claims expenditure. So um all that to
030say that it it was a decrease. Uh I don't want to get into the weeds of it but pretty much they could go to London and negotiate on the reinsurance marketplace and that's kind of what happened here. So, uh, it did go down 30 last year. I think it was 366,000 251. This year is 332472.07. So, uh, it did go down by 34,000ish. Um, so overall it is it is positive. So, it's good to see. Uh, oh, also I wanted to hit on uh the the claims process because last year, it seems like yesterday, but it's been a year. Uh, I moved three schools personally that I was an agent of to Kicks. Uh, the fourth one had an option. They stayed with EMC. The fifth one did not have the option. Kicks did not
031offer them a proposal. All that to say, uh, one of the schools that did move to Kicks had a claim. uh is moves or a slow movement, but it was a major claim. It wasn't a $100,000 claim. It was about a $1.8 million claim uh two months after they switched. So, I'm sure it made Kicks really happy. But all that to say, uh the difference of that 1.8 million in claims, it saved the school district 600,000 by moving their insurance. uh $300,000 on the deductible side and then 300,000 on the replacement compared to actual cash value on the roof. So uh all that to say when they made when the board met I went down to the school and uh it was a little bit closer than USD 363 on the price wise. So it
032was a little bit easier decision for them but still nonetheless for $14,000 what the difference was for their school it saved them 600,000. So, so with all that, Mr. Jones, I recommend the board approve the bid for iron insurance and kicks for a property and casualty insurance for next year in the amount of 332472. Second, Ryan, Ruda, and Curtis. Moved and second to approve the bid from iron insurance and kicks for property and casualty insurance for next year in the amount of $332 44 $332,472. All those in favor say I. Opposed on workers comp and we take it away. So we we we reap the benefits of operating casualty with work comp. We're looking at an increase because the mod it takes three years for the claims to to get off and we we had
033three shock claims a couple years back. So even though we're doing well with our safety committee, we only had five claims this year. We're doing a good job. Our mods still went up. Uh so the increase uh for work comp has gone is going up by 9,278. uh Trent can give you more information about it, but that's the cliffnotes version of it. Uh if everything remains the same, like I said, we've only had five claims this year. Next year, our mod should go down. Assuming good works, you'll continue. Uh but that's where we're at right now. If you have anything to add to that, that's pretty much what I was going to say. You're with RAZ is acronym is First Dakota and Dimpy Company, the longer version that they're a great company. They do healthcare
034schools all ac all all across the state of Kansas, multiple states. But uh with that, the mod did go increase from 1.49 last year to 1.65 like Dr. Myers claimed. You have three shot claims coming off. As you know, one year comes off, one year comes on. So it should theoretically go down next year as long as there's no any more claims at the same level. So um but with the safety committee to Dr. Myers's credit like he mentioned that there was five teams this year. The last year when we started the safety committee there was 12. So we have seen a big decrease. So we're hoping for even smaller next year and you know and what we're being aggressive you know we created the safety committee. We meet monthly or no quarterly and then
035we have quarterly professional learning opportunities for the uh classified staff on just you know safety things. Uh, and you know, it seems to be working. Of course, tomorrow five of us could fall down and have more claims. Um, but the two things that you'll know if I had an aneurysm, if I ever use AI to write something or if I ever turn into work complaints, it's just not going to happen. But anyway, we've only had five claims this year. So, I expect a year from now, the mod even go down further. This year though, I I recommend the board approve the district workers comp insurance be awarded to Iron Insurance through RAZ for the bid of 73390. Mr. Ryan and Curtis. It's been moved and second to approve the workman's comp insurance with iron and
036through RAZ for $73,390. [Music] All those in favor say I. I. Opposed. And on to student athlete. Thank you guys. Oh, you're done. You don't you don't want to do the student athlete? No, that's a problem. I do not want to do that. Okay. Thanks, This is a annual action that we take care of. We we offer for student athlete insurance. It's something we've had way before my time. Uh and so our group that we do this to is KK insurance. Uh annual premium for this year is 10,970. It's gone down from last year. You have the record of claims and then you can see the year-to-year annual premium amounts. Uh and it's actually gone down from last year to this year. I recommend the board purchase low option student accident insurance coverage from K&K
037and include the $1 million catastrophic coverage for the total cost of $10,970 and 83. So moved. Second. Jill and Brian moved and second to do our student accident insurance coverage from K&K insurance with 1 million catastrophic coverage for a total cost of $10,970.83. All those in favor say I. Opposed. All right. Student drug testing program contract. All right. This also is an annual action. Uh the uh student drug testing program we put into play Yeah. five years ago, I think it was. Uh it's the time of the year to reup it. The contract for this year is the same as last year for $5,760. They come out nine times a year. 15 to 20 kids get tested. We had 10 hits this last year. Of those 10, eight of those were repeat offenders, if you
038will. Um, we actually had fewer hits this year than the previous year. I recommend approval of the contract for student test road testing support safe testing services for $5,760. Ryan Ruda and Ryan moved and seconded to approve the contract for student drug testing with Sports Safe Testing Services for $5,760. All those in favor say I. I. Opposed. All right. Overnight trip. We have an additional overnight trip request that came to us after the last board meeting. Uh this is for the high school wrestling program. They went they took one last summer. This year is to Gothberg, Nebraska for skills building trips to take place June 25 through 27. The only expense tied to the district is for transportation. I recommend board approval of the overnight trip request as presented. Second, Casey and Jill. It's been
039moved and second to approve the overnight trip for wrestling as presented. All those in favor say I. I. Opposed. All right. Handbooks. Yeah. Three more handbooks for board uh scrutiny or approval. Uh faculty handbook, substitute teacher handbook, evaluation handbook. Uh for all these dates need to be updated and then we update names in the substitute handbook. So nothing substitute besides dates and names. So I recommend board approval of the handbooks as presented. So move second. Ryan Rita Ryan Shribo. It's been moved and second to approve of the handbooks as presented. All those in favor say I. I. Opposed. All right. Donation. Uh the if you'll recall a month ago we talked about the grant that uh K or I'm sorry her name is Kuna had written for the K organization to fund the U transformation
040of the tennis courts into a pickle ball court in concert with the rec department. Well the funding source for that is Kansas Association for Youth Alumni Network comes to us in form of a $4,000 donation. So even though she wrote for and received this grant technically is a donation. So I recommend the board approve of the donation as presented. So moved and second to approve the donation as presented. All those in favor say I. I don't know on that. I've not heard it be the summer activity. Now that we have the money started got anchoring for some pickle ball. I do. Are theyware anymore? I'm sure they're not, but I'm sure they will be. They had they hadn't used that service for a long time. We took that service out when we changed all those
041between the middle school and high school two or three years ago. So, there's the power that was feeding the lights. I'm sure we will make note of that and let them know. We can't fight city hall or the electric company. So, we will let them know. Thanks, Curtis. All right, let's move to new business and close FY25 financials. This is your annual activity just allows the board allows superintendent and Mike Davis uh to close out the books and make the transfers here at the end. There's always a little bit of money, little is a relative term, uh in general fund and l we sweep it into other accounts uh to close out the uh fiscal year. So, all I'm asking for you and we're looking at six to 6.5% roll out amount between the two
042funds. Uh recommend a motion to be made to allow superintendent authority to close the district's financial books at the end of the 25 fiscal operations and make the recommended transfers as they you know it's basically we're going to go to capital outlay andor uh contingency reserve but looking capital outlay for everything I talked about earlier. Ryan Trial and Curts moved and seconded to allow the superintendent authority to close out the district financial books the end of the 2025 fiscal operations and make the recommended transfers. All those in favor say I. I opposed. All right. HRC board appointment. And we um the USC 3C board of education has the opportunity to appoint a person to serve on the Hulcom record commission. We advertised in the telegram to get elicit uh people who are interested in this
043in serving and this time around it's a four-year uh term by the way this time around we received one letter of interest and you have that in your packet from Jordan Wal. So I recommend a motion is to from the board to appoint community member this time Jordan Wal to the HRC board of directors to represent USD 363 Ryan Gen Ryan been moved and second to appoint Jordan W as the HRC board of directors representing USD 363. All those in favor say I. Opposed. All right. Food service. This is an this is part of the annual action of providing food service for or having food for our students. Uh this action we're getting ready, the board is getting ready to address provides meals for students who are eligible for free and or reduced meals and
044also sets us up for subsidies for the meals that students pay. But in order to reap that benefit, a motion is requested to approve the continued participation in the federal school lunch program for the 2526 school year. So moved. Second. Brian, Ruda, and Jill moved and second to approve the continued participation in the federal school lunch program for the 2526 school year. All those in favor say I. Opposed. All right. Meal prices. also as an annual action. We're sitting pretty good in the food service fund, but with the increased prices across the board for, you know, tomatoes and basically everything. Uh I'm looking to working with Monica and to increase basically every meal across the board by a nickel. So that's what you'll see here. Uh I recommend a motion is requested to approve the
045meal prices as presented for the 2526 school year, which is increase everything by a nickel. Second Jill and Ryan Rud moved and seconded to approve the meal prices as presented for the 2526 school year. All those in favor say I. I. Opposed. All right. Food service pro procurement program plan. Uh procurement plan is we have to have something in place that says we go out and shop for the best plan we can get or best deals we can get. Uh the lead off batter for this particular um area of work is we're part of the Green Bush uh purchasing co-op. So we run the bulk of our purchasing through there. U then we also have a bid process for milk and other food service or food products that will come to you next month. Uh
046and then we a part of this plan is that if we're not able to get certain things through our normal suppliers, then we can go shop at stores near us. Uh but it all has to be you know codified in a procurement plan. That's what this is. So I recommend approval of the 25 food service procurement plan as presented. You know on average how much I'm sorry what how much it saves us being in this school in a purchasing co-op. I really cannot tell you that Ryan but the purpose of a purchasing co-op is they go out and get the best deals because they buy in bulk. They I'm not trying to be glib. They don't buy a potato. They may buy buy a ton of potatoes. Literally a ton of potatoes and then they
047send them across the state. So it's more purchasing. It's a good deal. Yeah, it is. Is that Ryan Treble and Casey? I will finish that. been moved and seconded to approve the food service probably 2025 2026 food service procurement plan as presented. All those in favor say I. I opposed. I will tell you one little bit of trivia. You can thank Bob Dole for the state of Kansas. We get to do it this way where we just go out and buy or we x amount of dollars to go get stuff. Right. In other states, they have to go buy literally a bag of potatoes and so they show up. You say there's a big huge I think it's uh what do they call it? U when there's money buried in in bills, it's called pork.
048Pork pork. They have to buy x pounds of meat where we get to just spend we get cash to do it. You may thank Bob Dole for that because he is the big wig on the egg department. So there's no Well, I'm sure there's no Yeah, I'm sure there's not. It's all We're talking to the government. I'm from the government. I'm here to help. Yeah. So, so that's why Candace just gets used gets to use cash and buy how we want to. But anyway, I'm sure Tennessee is not happy about that, but we won't tell them. They didn't have Bob Dole. They didn't have Bob Do. Yeah. Al Gordon. There you go. All right. Let's move to resolution for issuing citations on school property. All righty. About a month or so ago, uh the new
049chief of police came to me and said, "Hey, would you guys be interested in this? I brought this to you, if you recall last month, and asked, "Hey, any objections to this?" I think it's a good idea because it's a safety issue. Basically boils down to would would the board be okay with law enforcement issuing violations on our school grounds. I did not know that they couldn't. I thought it's you know public property but no contrare I'm going to Fr France so practicing my French um it's not public property it's private property so in order for them to do so uh they we have to pass a resolution uh so I've got a resolution here pass it through the KB lawyers there said yep it looks good it works uh and so this would be
050the f the first read the way we pass resolutions here is someone time would say I re I recommend the board approve the first reading of the proposed resol resolution. If that occurs, then next month I'll come back for the second read and then that would make it the wall. And so then come um after the July board meeting, Jean Johnson, it better not be parking against the yellow if she'd get a ticket. Remember that? I don't know if you guys recall that or not. Oh yeah, in front of middle school. Exactly. I got yelled at for that. Well, now you'll get a ticket if the board embraces this. Anyway, I I recommend the board approve of the first reading of the proposed resolution. So, does this have to do with just like bad parking?
051Bad parking, speeding, a lot of tickets. I have two daughters. We'll have this one. But the parker will park for her and it'll be fun. I got a call from Robber one time. He wanted to know if if my son drove a older Ford Ranger pickup. Well, it's in it's on the 50 yard line in the football field. Can you come up here and get it? You don't need a key to start it. Just get in a problem. Drive it off. They're in Colorado. So, I don't know who put it over there. He might have got a ticket for that. Not legally, he didn't. Anyway, I recommend the board approve the first reading of the proposed resolution and Jill been moved and seconded to approve the first reading of the proposed resolution. All those in
052favor say I. I. opposed. All right, let's move to adjust. Is it? So, it's 52. Oh, okay. 61. Okay. All right. Wait, did you get the vote? Yeah. 61. Okay. All right. Let's move to adjusting facilities usage fee assessment. Okay. As I talked to you during my report, uh, this has been ongoing if you were you know like kind of ingest as uh Robin brings in the facilities use forms for me to sign it's the bane of my existence we are looking to mix to fix this it's going to become a Google doc at some point in time Google form or whatever Google something uh at some point in time uh you have the actual facilities use agreement fee structure in your packet okay and you'll see there are groups one through six I've been
053at this long enough to know when you receive something like this and something like this is put into policy, it's in response to something. Something occurred down. And I'm here to tell you, I've been a superintendent at three different districts. This is the only district I've seen that has this detailed of a um fee assessment for facilities use. Good, bad, and different. Not making that judgment. I'm just saying I've not seen a district with this detailed of an assessment, a fee assessment before previously. Um, we have a variety of groups who come forward, whether they're rec sponsored, not rec sponsored. We have a slew of people who want to utilize the facilities for birthday parties or wedding receptions or um celebrations of life or whatever. Uh, and so we Robin looks at the what group
054this would happen to be and say, "Oh, that looks like that's group four." And then we look down at the bottom. Oh, group four. Arrange arrange no feed. We sign it. We check on the facilities with the principles. There you go. It's on that date. We're moving on down the road. Um, so then how this really came to a head was about two months ago, I had a a call from a person turned out not to be a patron. And in my ignorance, I did not know that. Uh, and so after we'd worked it all around, um, turned out we were allowing somebody to use one of the facilities for a birthday party. We do that. Well, come to find out, it was a patron from a different district. Now, that's under my skin because
055of the way this occurred. I don't know why somebody from a different district wants to use our facilities for a birthday party. And so, that got me to thinking because we've been messing with this for a few years. I'm thinking and I called our lawyers and said, "Is it possible to have have a fee structure for our patrons and then have a separate fee structure for not our patrons and say somebody from Witchah wants to have a birthday party here?" And they said, "Sure, you can do that." I don't know why somebody from Witchaw would want to have a birthday party here, but sure, we can do that. So, I started messing with that. And then I thought, "Wait a second. What if one of the kids who wants to come to the birthday party
056sleeps in Hulk? Is that a patron? Well, that might want to come to the party. So, I kind of put it away. Thought mess with this later on. Got plenty of other lawns to know. And then something else happened. A group came forward from Witchah who's in group one wanting to make money on us, wanting to have a basketball tournament here in in the fall. And somebody got talking to him said, "You don't do that in the fall?" Well, how about do it in the summer, too? Let's do it in the summer. And so that came to us. I think so I'm already looking at this. I already got kind of stuck in my teeth. But how can we adjust this thing? Then it hit me. Let's just adjust the feast assessment at this point
057for just group one. Just group one. Later on we will dig into this entire thing because I'm telling you where the war is is group two. Group two is where the travel teams reside. And I'm here to tell you right now, we are not following board policy. Board policy says in group two if a social group wants to use that's a birthday party wants to use WY gym or kitchen or whatever for a birthday party it's 30 bucks. All right I'm doing that but also there is traveling team. So following the letter of the law or the law it's akin to state law. Every practice should be 30 bucks. Okay. That would set the world's hair on fire. So I'm not looking to do that. So what I'm looking to do is adjusting group one
058tonight the fee structure then coming along having board presence on a committee along with ads and myself maybe a traveling team coach or two and come up with something that makes sense because I don't know I don't know how many travel teams we have. Robin, any idea? A bunch. A bunch. Uh, and so is it 30 bucks every time they want to practice? I don't want to be in charge of that. Is it 30 bucks a week? I don't want to be in charge. I don't know what it is, but it definitely is not what we're doing in group two. But that's not what we're here tonight. That's not what we're here to do. What we're here to talk about tonight is group one. Okay. The difference between proposal proposal,000 per room. What is right
059now? Group one is $100, right? per day per per proposal is thousand thousand dollars per room per day and that's just a number I put on a piece of paper for you. So, and do we want people to use our facilities? Absolutely. We want people to use our facilities. Do we want people to use our facilities to put money in their own pocket? Absolutely not. Scott Meyers is opposed to that. I think it's offensive. Now, I don't get to vote. It's not complicate things, but the other piece of this maybe it's just that's the rate that's been determined. But that all encompassing of custo Oh, yeah. That would more than cover it. Absolutely. Absolutely. Well, $100 more than cover it. Yeah. $1,000 definitely catches attention. What about throwing a deposit out there and lowering the
060price? Sure. This is not set in stone, okay? And this is uh accelerated. Normally I how I like to do this kind of thing is bring it to you in a in a uh my report which I did tonight and throw it on as an a discussion item and then bring it back the next month as an action item. And I realize this is accelerated and I apologize for that but we have requests right now. So the way it's written right now, can we deny any and all requests as we did or do we have to they come to us. Do we have to allow them? I think we have to allow it because we have open and limited access stat we're following the open and limited access statute. Uh because this all is under
061that umbrella. Now the board could choose and I don't recommend this doing away with the open limited access approach. Then we have well no we we'd rewrite we want the open and limited access but in order to use it have to come before the board. You don't want that. I don't want that. It would bog down the board. Uh but you do need to understand, and I mean the board needs to understand with openly limited access, we think it's the Boy Scouts and Girl Scouts. You can think of any group, the absolute most offensive group you can come up with that is absolutely legal and we cannot turn them down as long as it's open and limited access. And I not in favor of doing away with openly limited access. The greater good is served
062by having openly limited access. But if there's a group that wants to come along that says our mission is to burn the American flag, that's what we do. It's legal. We can't turn them down because we have openly limited access. I'm not recommending you do away with openly limited access. I also not recommending it comes before the board every single time. because we get a slew of these requests. You wouldn't believe how many we get. But I wrote $1,000. The board has a right to say, "Nah, 250. [Music] No, leave it at 100. Whatever." issues. And also, by the way, this didn't just end. I mean, we're talking about the group one. This also were left open. And to this day, nothing's happened. But, uh, two weekends ago, WY gym was propped open overnight, over
063weekend. How I don't know. We think we know who had it last, but the person who was in it after that did not have had not gone through the proper channels to use it. Uh we have now currently it was last night we had adult men playing basketball somewhere in this gym or in the place without any approval somehow or they have a key. Don't know how I have a key. It did not go to proper channels. Nobody signed anything. You wouldn't. Yeah. thousand seems I don't disagree we have to put somebody in charge of right going through it and be like and I'm not looking to add work to anybody's yeah agree I would disagree as far as using as a deterrent for those access. I generally Ryan do not have I generally do
064not like the idea of the board writing policy at the table. But I did not follow my normal procedure. I wrote down a number just to write down a number. If the board wants to say that's too much and wants to put a different number on that piece of paper, I'm fine with that. Literally fine with that. So somebody wants to throw out a number, I'm good with it. I'll throw out a number if you want me to. My opinion is 500 a day. I'm just trying to I'm trying to think of it in context of what we have for the real space. So be in line with yours. Yes. And I will tell you the first number I had written down was 500. Basketball. Yes. So it' be 500 for like elementary gyms 500
065500 a gym. So 500 500 500 two days. So 1,500 a day times two I mean 3,000 bucks to use our gym and the ones that I know of that's a dropped in the bucket or still put money in the pocket. All it takes is one idiot to screw up for darn it. 500 bucks ain't the county fair ground is a public facility that can be rented and entities that come in there and use that for profit. They pay us I think they pay us a fee plus a percentage of their of their like when the when the uh the gun show like the gun show when they come in there would have Larry Johnson has to rent that building from auctions I don't know what he believe is I believe $1600 What? I'm just
066saying we had a fee plus a percentage clean up would be if somebody was coming in here $20,000 the fee would be adjusted to whatever their profit is. But I'm not How are you going to know what that is? Well, you basically enter into an agreement with the county to provide you with and I'm not opposed to that down the road, but as far as for tonight goes to set a fee and then we that'd be part of the work that we do down the road. So, we've got to give these people an answer before the next board meeting. We would be pushing we'd be denying the open and limited access policy they have in place. However, we would not following it. We'd be breaking another board policy. I don't want to do that. I
067don't want to do that. No. Ryan, what's your number you have over there? We do it by we do it by hours and various gym. 200 an hour just put in they have to provide the insurance that they have to provide insurance. Yeah. If it's a sporting thing, they have to provide the insurance or like get it through the wreck or something. Well, if it's a wreck, it's a wreck cover thing and it's free, right? But if they're not sponsored by the wreck, but yes, they have to have the insurance. Yes. But in this kind of situation, it's not by the wreck. So become group one, then they have to provide the insurance and we will work be my spons. So was that a motion, Dr. Okay. So, it was all right. It's been moved
068and second to um move to the proposal for group one to 1,000 $1,000 a day per room, gym on the facilities use. Yeah, just group one under the fee assessment schedule. All those in favor say I. opposed. All right, let's see what we got here. I think I need 15 minutes. 15 minutes. Do we need anybody other than you? Tyler. Okay, we'll need Tyler. So, let's go in for 15 minutes with Dr. Myers and Tyler at 8:05. Casey Jill and second go executive session for 15 minutes at 8:05 with Dr. Myers and Tyler. All those in favor say I.