BoE Meeting - 6.3.2026

001At this time, we'll call the Jeff West uh June 3rd, 2026, school board meeting to order. Comments, patron, yes. Uh there is none. Uh we have an amendment to the agenda. We're going to add 5.8. 8 which would be the uh 20 26 2027 course fees discussion on that and a uh add a uh add a personnel item on there personnel recommendation. Uh at this point in time we'll move to consent agenda and I think Dr. Brad wants to uh brief us on the treasur report. So if you look at the treasur report, there's a lot of red and that's normal if you have an early meeting in June because June 30th is the end of our fiscal year. So we just received >> Sorry, can we get a motion to amend the agenda? >>

002A motion to amend the agenda. I'm sorry. >> So moved. >> Secondly. Oh, [laughter] >> sorry. Good job. >> So, anyway, um when this was printed and put in the packet yesterday, we just received over 600,000 from the county uh in capital outlay and um local option budget. By Friday, we will should receive our final special ed payment. And then next Tuesday, we report to the state what our final payments were and then we submit that to the state next Tuesday and then they calculate. So by the 16th of June, we'll get our final state aid payment. So we we are encumbering everything. So, there's a lot of red on there, but it's already most of it would have been in the black already. But if if our meeting was the second Monday of the

003month, which would be next Monday, all mo a lot of that would be already in the black. But it's just the month of June. You see a all districts see a lot of red because we're we don't get our final base state aid state aid payment until they know what did we get from the county which came yesterday what do we get from special all of that stuff. So just when you look at that, um that's typical of June if you have an early June meeting. Uh it's also a lot similar in January because we wait on our biggest county payment comes at the end of January. So you're kind of depleting your funds until you get restored again. So I just wanted to because I know most of you were wondering why there was

004so much red. I wanted to make sure that but that was there's nothing changed to it. Just kind of an explanation on kind of how the process works. >> Thank you. >> Do you need a motion to >> Yeah, we need a motion for the consent agenda. >> I move to approve the uh consent agenda as presented. >> Second. >> I'll move six up. >> Would you calm down the admin? All right, we'll start with the building reports. [clears throat] >> Good evening everyone. Um kind of short and sweet tonight. Um you can get an estimate there on class sizes. Um I don't have any big moves right there um in the elementary. Um I I that number is based on we had a couple [clears throat] people kids information said we're not coming back

005next year. Mr. Corb made some phone calls. Some of those were true, some of those were not. we adjusted those numbers accordingly. So that's if we started school tomorrow, that's what I would expect. Um preschool is also a moving target. Um it's one day we get a three-year-old, the next day we lose a four-year-old or vice versa. And it's really shifting. I think the best thing to say on preschool is we just got to have them click the enrollment button to get our our best number. Um but we're working um Mrs. Wells and myself and and Brad are all working to try to just get classes situated, class size, what's the numbers? Um, I was calling out of district families today and having a conversation about, so what are your future plans? And [clears throat]

006you know, one of them was an alumni. I went to school there. My husband went to school there. We just happened to have a business in Oscaloosa, but we want our kids at Jet West. I felt like that's a long-term commitment. So, welcome to preschool and just trying to make sure we don't have people just taking up our spots. Um, so just going through that and those are our numbers right now and like I said, they've wiggled a little bit. Um, preschool program and promotion. Some of you were there. Thank you for coming. Um, that was a great day. That was fun time. And um, if you saw some of the pictures or not, but um, we had a fun promotion with them and um, just getting to see them in their caps and gowns

007and and get promoted on to kindergarten was a fun day. Um, something we did this year was our day of play. We had our last one on the last towards the end of the quarter. Um, and that's become a fun day and I just want to say that while it looks like a day of play, we're not learning. The learning that happens on those days is cooperation, creativity, how do we get along, how do we manage this? Um, so like at kickball they we one great story is a kid he I don't want to play. I'm not good at this. Like come on, everybody's going to play. everyone's going to do it. He kicked the ball. He did kick a fly ball and got out. But on his way back, his entire class stood up

008and met him as he came back and they all high-fived him. So that's that's the day of play cuz it wasn't the gripy recess. I'm out. No, you're not out. You know, I'm going to go somewhere else. It was it was a class against class. So there's a little tournament going on. Um board games were happening. Um and it was just good to see kids playing at a level. I know electronics. That was kind of part of the part of it, too, is just a day of play with no electronics. Um, spring benchmark testing. I'm not going to steal Haley's thunder. You can see our numbers. She's going to give us a whole district look. So, you see that going on. And then just some summer highlights. Um, the hallways are are full of desk

009and chairs and everything. The floors are starting to get shiny at the elementary. Preschool is getting all moved around and ready. We've got some new tenants coming, so we'll see how that goes. And, uh, ready for that. Questions? Thank you. >> Great. Thank you. >> Um I don't have much uh eighth grade went well. I appreciate all that were able to come. I mean, we got through that 82 class in 45 minutes. Okay, we did good. A lot of lot of hands to shake. >> I thought so, too. Um there you can see our anticipated numbers. I do have a few out of district applicants. I'm waiting to hear back um from their previous administration just to kind of see but that's roughly where we'll be sitting at. Um Mr. Jay did a great job

010with Renfest again. It was a great time for everybody. Um all the kids enjoyed it. We had a lot of fun. So another another great event. Um there's my state assessment results. Again, Hay will talk about all that. Again, summer cleaning's underway. Our class or class of our school looks crazy with all the desks and everything out. They were starting to wax today. So that's what we got going on. I'm working on schedules trying to put all the kids in all the electives they would like that. >> Very good. Thank you. >> Good evening. Uh I have not updated enrollment numbers. They're changing in and out every day and we're still um calling and verifying making sure people meet criteria. So, those are the same as when we ended. Um, we had did start driver's

011ed. Um, we have 36 students. We were and hopefully with your approval um our second driving um instructor tonight um able to get everyone that turned in their application on time in. >> So, um summer school, we started with an invitation to 23 students. Um 18 had said they were going to take advantage of the opportunity. I don't know if all 18 have actually been in yet. We have a couple who were still like, "Hey, you said yes. You're not here. What's going on?" Um things, but most of our credit completion students are done and now we're really focusing the majority of our students on their credit recovery. Um, I have four different teachers, um, taking turns coming in, two at a time, to help monitor and answer questions and assist and, um, keep that

012rolling smoothly. Um, graduation went well. Um, 58 of our students walked. A couple chose not to walk um, which is fine. Um, but, um, thought it was a nice ceremony for everyone. Um summer conditioning and camp started this week. Um you can hear our league camp started last week for league volleyball in both buildings. That's um a lot of lot of schools, a lot of people coming in and seeing the buildings and participating. So >> will that be here every Wednesday at travel? >> It's here >> here in the middle. >> I thought they were all here for the meeting. I was turning around. >> We could go out there and invite them all in. >> No, we're good. Everybody up here. I miss I missed something on the agenda [laughter] school. >> Yeah, I

013don't mean to. >> Is it a Jeff West held thing? Who? Who? >> Coach Noel puts it on. >> Okay. So, it's a good fundraiser for the volleyball or >> um I don't know if she does it through the volleyball program or just as a coach herself, she puts on the league. Okay. >> But, um a lot of our teams are involved and our coaches are helping. I think it's good for the kids cuz I know when my son was in high school, uh, every sport does some basketball. We had to drive the Santa Fe Trail once and it was like, why don't we host that? So, it's a really good for our community and parents because they don't have to travel. It brings people in. So, >> and having the AC in there is

014a bonus. [laughter] not throwing it in here. But >> um the second point there's the half the sentence didn't end up there, so I must have got distracted as I was finishing, but our we're having an admin retreat at the end of June. Um and I don't know if you shared information with them about it, but that's something that I'm looking forward to us getting together as an admin team and making some plans. and there'll be some other schools also there and we'll work with them and talk through some different situations. So, um a nice opportunity for us to do some professional development and teamwork. So, um staff needs high schools office staff. We're trying to figure out all that parameters yet with um our situation there. Um and we can talk more if we

015need to. And then I wanted to recognize both Carrie Bar and Cole Bottom on a successful first year in administration. Um neither had done their their roles before but took on everything and thought handled it very professionally and very well. And I expect them just to be a step better next year as they have a year under their belt. So excited for that. Um, I do have one thing that I'd like you to read for next month. And this is some proposed updates to our course book. And these came about one because we had a change of um, social studies staff after we put out our course book and just what people have the criteria or uh, credentials to teach. And so we're going to make a little bit of an adjustment or would like

016to make a little bit of an adjustment instead of an AP US history course. Um change that to a college um concurrent um history course, US course and um coach Doz has certification to do that. So we're able to move the schedule around and make that work. So we still have the opportunity for that higher rigor history um in there. And so that's one of our proposals. The other is we dug deeper into the health standards um required by the state for our um nutrition and wellness class that all freshmen have to take. And if I don't know if you remember with our CTE pathway there were they changed the nutrition and wellness class and split it into two classes a nutrition and diet dietetics and a dimensions of wellness. We originally had thought we

017wanted to go nutrition and dietetics. is that required class, but as we dug in and crosswalk those standards more, the dimensions of wellness is going to fit it better and we'll just have to add in a few things to meet all the health standards. And so we'd like to to make that change. So just so you have that information and if you have questions, be happy to answer those. >> Thank you. Thanks. Good evening. Uh we officially ended our athletic season. So just kind of a quick recap on our postseason. Um for track, we sent seven athletes to state track in Witchah where we competed in boys long jump, boys triple jump, boys discus, boys shot, the boys 4x1 and 4x400 relay and the girls 4800 meter dash races. Um from those placements, Brley Kun

018placed third in the 400. Um she almost placed second. She missed it by 01 seconds by second place. Uh but she did place first. She's a state champion in 800 for 3A girls. So congratulations to her and her family on that accomplishment. Baseball and softball, they both finished as regional champions this year. Um baseball go on to unfortunately lose in the first round of the state tournament to the eventual state champion in Gerard. Um so tough competition to begin with. Um the girls they finished in third place champions after the consolation game. I'm sure you guys all heard about the dilemma there. So the game got delayed, rain down, rescheduled, rain down. Um [laughter] the girls got to take the medals home. K is going to mail us an extra trophy for being third place

019champions. Um boys golf, they placed third at substate. So they qualified as a team for the state tournament in like Shaunie and Topeka. Uh they competed at day one, but unfortunately they didn't qualify for day two. I think they were we had two golfers who were two strokes behind competing in day two. Like Mr. Frank said, we have high school middle school weights started this week on Monday, June 1st. And then upcoming, we've got high school middle school coaches getting their [clears throat] camp started. We've got two camps going this week with middle school volleyball and middle school football, and others are coming up throughout June and July. Um, something to keep you guys aware of, our contract with Pepsi for our vending needs are is expiring on July 31st. It was a three-year contract.

020Um, so Mark Leslie and I met with the Pepsi rep to negotiate on a new contract for to begin negotiations. Um, actually negotiation, kind of talk about what they could do to increase it. And so what we proposed to them uh was right now we get a 20% commission on vending machines in the cafeteria. We proposed a 50% commission. Um they give us right now $250 worth of free product. We talked about giving 500 and they also pay us $1,000 before or on July 31st. We talk about maybe 1,500 there. U Pepsi also in the past has done scoreboards. So we talked about what would that look like and they said that most times they've done up to $20,000 with the new scoreboards. Um that would probably be a part of a long-term contract deal

021if that were to be the case. Um something that the rep also want to talk about was with the cafeteria the food service staff is maybe for the allocart or the high school middle schools partnering with them to kind of help out those um numbers to make it look more appealing to us or really selling our Pepsi product to get these extra benefits. So that's just we don't supposed to hear back until July I think. So, it's nothing that we're going to hear immediately back on soon, but as soon as we do, we'll be sure to update you guys. Um, staff needs still looking for middle school assistant volleyball coach, um, high school head girls basketball coach, middle school assistant track coach, and high school assistant boys coach times two, but hopefully we can knock

022some of those off um after tonight's meeting. And then finally, I want to recognize Cory Kelly and Tim Roberts again for their work on the field for the day of regionals. Uh, it rained a couple inches the past two days before that, so they were to get them out and get dried, which was incredible. A lot of schools end up moving to turf fields so that the fact that we could play on a dirt field was incredible. So shouts out to them and all their hard work. >> Thank you. >> Yes. What's the brewhaha about the wrestling mask? >> So uh we had the idea to move the wrestling program to his for extra space. We had 120 kids in the weight room this morning for high school weights. Um and so it's something that

023Dr. Sworn and I talked about. Um, >> well, the mats themselves, somebody said that there was they were outside and they got rained on and I don't I I do things everything secondhand cuz I'm not >> like I was So, there was different types of mats. The mats that they wrestled on were always inside. There's mats that hang on the walls that were taken out. We hauled three trailer loads to the Ozaki, but the main one that's 42 ft long that takes a couple loaders to lift up, that was still inside. >> Okay. >> Yeah. There there were scrap mats that hang on the wall that we took outside, but we couldn't fit on the first round and we ran out of help. They got rained on that night, but they're not the mats that

024everything is now. >> If you were to see them, [clears throat] you would have just thrown them out. I am not kidding. Uh I got in because I had a big trailer and then I had the connection for the tractor trailer. They had to be the 42footers. Um yeah, they were I mean the ones on the wall I I don't know. We we saved it all but I was offering th in a dumpster >> but there is you know so we've looked at so while MIGO has so the mat is 42x 42 >> well Bunsy >> well Buny while Buny has the same size but it's in three sections and it's used and it's up for sale couple thousand bucks and we're like okay the the biggest problem is we can't run summer conditioning on

025top of those mats and we got to take them out. That 42footer every time. I mean it it takes an army to anyway. But >> okay, that that was >> But yeah, the the ones that hang on the wall did get rained on, but they were back in. We finally got those moved yesterday >> yesterday. So, >> do you ever hear anything good or you just get all the negative points? >> I'd way on someone. That's many. That's a lot. >> I watched them drive by and take pictures. I'm like, are you kidding me? Just give us a couple hours of tractor trailers busy. [laughter] >> Please. Thank you. And congratulations, by the way. >> Congratulations to you. >> Okay. >> You a little free time now. >> Yeah. >> Go. What do you got

026for Keystone? >> Okay, Keystone, their big thing right now is two things is their the new building. Uh it's looking like middle of this month. They have the final walkthrough fire marshal and then they're moving. Um they're working with the guy from Kansas City on the furniture. Um and that it's it's actually a really good deal. I know you talked about us doing that. if we can, that would be phenomenal because they're getting I don't know how much stuff and basically they're just paying the guy a nominal fee for gas and for his guys to haul it. It's like a thousandish and they're getting way more for that. So, if we can do something like that, if and when we move that would be great. The big hitter is where we're at on assessments. We

027are actually in a We're [clears throat] not where they want us to be, but we're in better shape than pretty much everybody else. I mean, >> I think cooperative. >> Yeah. Because they're saying they're saying this number and they're saying, "Yeah, we're thinking this number." So, they're I mean, we're we're closer than than they are, but I don't I mean, what are we 15,000 apart? 20? I don't remember off the top of my head, but >> um I haven't seen the latest ones yet. >> Yeah. Everything that we've gotten, he said it's all going to change, but the latest was maybe it was 25,000 that we were apart from what they they were asking and what we had budgeted and the other ones, you know, they may have been at budgeting for 30,000 and they

028were at zero or less. >> Yeah. And so I mean there I think everybody's going to have to make tough decision. We're in a little better spot, but it it doesn't really help us much. So we just have to figure out what we can do. >> Yeah, >> we've got that as an item to talk about after the assessment, after the budget. um on the move. They are planning on hauling everything out of Ozaki and over there next Monday and Tuesday. They can't take over business in there until after a fire marshall inspection, which is why they got to get the furniture in, get it set up, and all that. So, that'll be probably another week or so. So they'll I just told Doug conduct business however you need out of there because we're not

029just going to up and move over. So um we probably won't start playing it cuz we're going to want to clean carpets. we're going to want to, you know, so um but I think totally maybe around the 18th of the month they can officially conduct business over there. But it's close. >> It's it's a mad house over there cuz everything's sitting in the gym ready for the movers >> to come and >> Yeah. Thankfully they have movers. I do I do want to go get back to we were talking about before as us being the bigger shareholder. It's pretty impressive that we're in better shape than some of these other schools >> because when you go down through there and look and see what little they have to pay compared to what we have to

030pay, >> it makes you feel a little bit where we are in the district as a whole, >> which is something we have to look at because the they also showed numbers of like the state average for special ed. The state average is 13ish and there was only one that was close to that number and there were some 22ish we were probably third around 19 20 um and and I don't know this is >> you're talking percentage >> yes percent >> yeah of students that are considered >> that have some service >> but we're still like 18 something% >> yeah we're we're five or six points above the state average and I you know and then this is well beyond my purview so I don't know if there's any way to look at that because

031that would also lower if but also you know if they need it they need it there's nothing we can do >> Yep. >> So which that that takes us down a whole other rabbit hole [clears throat] we'll go right on back to that one. Yeah, right. >> Says we have to be done early tonight, so we can't dive into that right now. >> But but I am thinking when they do move out of the Ozaki building, Aaron will be there by herself for a month or so. >> Come visit. [laughter] >> Uh I guess we're on the board issues 51. Uh the budget hearing, republishing the virtual education budget. >> Oh, >> this was in your notes. >> Yeah. Yeah. >> And I gave you just a copy of this is what was put in

032paper. Um and anytime uh so we build the budget. So in July I'm going to build the budget anticipating how many kids we have and all of that on September 20th. And over the past several years, we've never had, you know, we don't have more than around other than when we had our own virtual. We average maybe around four or five kids that take virtual through Greenbush and that's around $30,000 that we collect and transfer to Greenbush. Uh we get to keep a little bit of it. Well, this year we had like 12. So, we received the money, but we didn't have the authority cuz we only published 34,000. So, I republished it to give us the authority to send to Greenbush the money that we have. So, we just had to So, when you

033republish a budget, you can have the hearing during a regular meeting because all you you've already approved it. you're just asking to increase budget authority to spend the money that you have. So 5.1 is a hearing in order to see if there's any patrons that have questions about it. >> Okay, >> a question. >> So then 5.2 would be to approve the >> Yep. 5.2 approve the amended virtual education budget. >> I move the board approve amending the virtual education budget. Second favor so 5.3 community I'm sorry yeah community bond committee update Sandra my mom good to see y'all. Uh we had a fantastic meeting we met last Thursday at 11 and we intend to meet Thursdays well going forward at 11. Um this time we were at Gambino. We may move around but that's

034where we were. Um really great meeting. Um the people that were there, me, Melissa Wellman, Jeff Ben, Lacy Heler, John George, Colette Graham, I had a miscommunication with Monica Bruner. So she didn't make it, but she is willing to serve. And the minute we hit the door, we all started talking and I never did get an explanation why Steve Scott wasn't there. Um maybe he needs to be there by phone, but he is willing to serve as well, but he was not there on Thursday. >> I'll speak to that real quick only because he's mentioned it to me. Yeah, he worked full time. He he wants to be so involved, but it sounds like finding a time for everybody doesn't work >> well and we're hoping that we can just get him by phone and

035I have not talked to him about that, you know, just kind of a have him there available cuz it is tough and we said, yeah, we we all know how tough it is. >> Um I re-engaged with April Schaefer. She's the lady who was previously researching the grants. Um the committee is interested in kind of some pursuing some of that information. We all understand there are criteria involved with grants, but um that was we're trying to address things that the com that the community had issues with. So that was one of them and we want to kind of dig a little deeper into that. Also, let me back up and say that I'm speaking for myself. I think my comments are representative of the consensus of the committee, but um these are kind of my

036thoughts. Uh B Jeff asked us to come to the meeting at identifying the three biggest challenges we thought were present with the previous bond issues and we kind of narrowed those three down to mistrust of the decision makers uh board administration and those allocating the money not necessarily you folks or current past you know we you don't get you don't get anywhere in a day it's it's process and but there's some mistrust out there we feel um we're hearing that there are too many wants on the on the bond list and and versus needs. So, we're kind of digging into that and then it's just unaffordable for many of our taxpayers. You know, people are people are having to make choices. Um, so our discussion about that and it was you guys, it was fantastic.

037By the way, I think I said this from the start, but I walked into that meeting, you know, there's been kind of a vote yeses and a vote nos in the community since this became a thing, and I didn't know who was what. And no, you couldn't tell from the people in the room. Our first question did kind of start at do we do we even want to try this again? Do we does the community want a bond? And that consensus was yes, we think they do. They we just need to address those issues. So we we felt like we need to move forward in that way. Um so our discussion was identify what the needs are, reduce the ask, lower the dollar figure, and maybe reduce the term. That's that's that was our focus

038at the first meeting. Now moving forward those that may change but that was our discussion that day. Um we we it's important to the committee to have ongoing continued and improved communication to everyone because that seems to have been a complaint that oh I didn't know and I didn't hear and you didn't mail that to me and all of those things which I honestly do not know how you're 100% successful in that ever because no matter how good you are somebody gets missed but we're talking about it thinking about it and trying to figure that one out. Um, and we're also on that note, you know, we're talking about taxpayers who are fitting that property tax bill, home owners who same thing probably, um, renters, people out of district, people with K, you know, everyone,

039not we're not we're not just looking at one group. We we want to know what the needs are of everybody who's trying to do business, whatever that looks like. I don't mean business, theoretically, trying to be in this community. Um, so we want to provide accurate, honest, comprehensive information about who, what, where, when, and why. Um, the things that I think, uh, your challenge as we're seeing it is, um, folks want you to hear what they're saying, um, and act accordingly as to their desires. Um, we did have the discussion about how as a board member, you know, I remember the information every every week, every month. The the community is not privy to all of that. So, you have to make decisions based on all of the information and the rest of us just

040see a minimal amount of that, whatever's out there. And sometimes that's inaccurate. So, we get the challenge. We get the challenge of that. Um, we're interested in having the process, if we can get a bond passed, if that's what the community chooses, to continually update the public on on how we're hitting all of those um light items that the bond's assigned to, where where is that how is that money being used? I understand the architects and the engineers, you know, we'll put that out there. Um, and then the the next part of that is if there is a savings on a line item or if if we can come up with a grant that addresses a line item rather than one of the proposed uh bond issues, how is that money used and how is

041it decided where that goes? Um, I think that kind of goes back to the trust issue again. Um, yeah. Yep. You Yeah. Oh, so my question then is um uh oh our homework was to go through the list each of us and kind of see what you know where we thought the needs versus wants were and we meet again tomorrow. I mentioned that. So we're going to start going over that. But my question and Brad has been a wealth of information and providing anything and everything we've asked for. But my question is when we have uh questions of board members, how do we do we just get those to you and you get the answers and and we're in a time crunch if we're moving forward because we so we can't do that at board

042meetings. So what does that look like for for the committee needing answers from board members? >> Um would it be board members as a whole or just individually? >> I think probably individually, but again I'm shooting from the hip here, but I would say maybe individually. Let's say contact them instead of having a >> we can provide you with all of their contact or anything. The emails are all on >> but that's a one- on-one because we got open open meetings, right? Remind me of the parliamentary procedure here. >> I have more than three. >> You can email all of us. We just can't have a conversation with all of us. >> Okay. But we as a committee can reach out to each one of you or Yeah, >> you can reach out to all

043of us and if we respond, we just respond >> individually. Okay. So as a committee, if you had a question as a committee or individual, you could reach out. >> So we could provide a list of questions to each board member. >> Yes. >> Almost as a survey or >> Right. Yeah. >> Um >> but our phone numbers and all those >> Absolutely. you know, at some point if as a group you said we would like to have um a couple board members to come to one of the meetings just ask you just can't have more than three. So at that point you you would then want to reach out to the board president and say hey you know who can round up. >> Perfect. >> You always include and CC me just so I

044can >> help them. >> Yeah it's a great group. Very positive. Good stuff. >> Good question. >> If you need like lunch is perfect for me. You know I'm right here in town. If you need me to swing up I'm more than welcome to. You know, we try to catch, you know, great for lunch. Lunch is my favorite. >> Yeah. Perfect. >> A couple us to represent. I'm sure we could. I mean, there's something that, you know, >> those [laughter] are normal jobs over here. >> It was a great meeting. I think next or next week, tomorrow we're going to lot lot more kind of circle the wagons again, figure out where we want to go for next week and that might be that might be something we're looking for. >> We'll just call and

045we can arrange to figure out who we can get there. >> Any other questions of me? >> Oh, thank you. >> It was great. It was great. I'm ditching. Sorry. I really am interested in the rest of the meeting, but I can't tonight. >> Thanks, this is where it gets interesting policy. >> Uh, this is the >> 5.4 KSV update. >> So, you'll see intelligent there's two there's only two. Um, one of them has to do with it's already a policy you have. It's just some revisions to it about how staff uh use online activities, social media. We already have this policy. That's just how we make sure that that you're using a district approved um and not just communicating with kids on your own. So, that one just has some updates. the other one

046which is and the reason these two are early the rest you the big old long list will come at the July meeting >> but they wanted so JCDC is the student personal electronic communications this is the cell phone bill you're receiving it this month just to read it um and have it we don't even have to approve it in July when we get all the other ones. KSB was just trying to get it out in front of you as early as they could. There is still a lot of confusion um you know around the state that confuses every building administrator including the three of ours because the law says one thing that they can't have it in their backpack. they can't have it and then the governor comes out saying, "Well, that wasn't the intent.

047you can have well I mean it so it's just confusing and and I think what the governor's office was saying is you can have it in a backpack if you take the backpack in and leave it and come back the end of the day you know but our kids carry their backpacks with them all day that means it's accessible >> the law says it's got to be unac so there's still confusion But the policy, this is just a good first read for you. This policy is pretty brief to the point and is it's the policy is less about practice. The practice is what's confu. How do we put this into practice? It's the practice part of it that makes it confusing. So, um the only two other things that you had in there is is

048really just cleaning up the um index of all the policies that you would see at the beginning. It it's just updating it because there there's new ones. theirs. So, but anyway, I just wanted you to have those since they got those out to us just last week. I wanted to get them in your hand so you can at least have them to review. >> And then once we approve it, is that when we send it out to the parents and all of that? >> Yeah. Once the the parents aren't Well, I don't know your parents. I don't know if you're necessarily waiting to see the the the board's policy, >> the ruling of what needs to happen. >> It's the handbook type >> of what's that look like at the high school? >> Yeah. >>

049The middle school. And that's what's still confusing all across the state. I'm on a um a couple different text groups of superintendent and there's as soon as someone comes up and every well that's not what this you know >> Sure. So >> I just want to make sure we get it out to the parents ahead of time cuz I can see them upset. I thought we sent an email. >> So, we sent an email out >> a breakdown of our >> we >> when we're when we've got it all together, that's when we'll send it out. >> Yeah. And I don't think there's a district in the state that's ready to update a handbook. [snorts] >> Yeah. Because there's still so much >> it actually is happening pretty quick. >> I mean, it's confusing, but

050at least it's an unfunded mandate. So that's >> well that was going to be my >> cost and and then >> from the capital you get well they didn't want anybody to have to spend anything. >> Sure. >> Well to follow the law we are. >> Yeah. But it's >> I use those red stuff there. But that's so that's the biggest confusion part of it is you know we're looking at okay tubs and you know we've got good plans >> and some thoughts and then we got to think about okay all right so do you come in you know just that the handbook type stuff um to actually make it happen and then all of a sudden last week it comes out well the governor's office says and it's like, okay, that just but we

051did we did send the message out earlier that just says, "Hey, just we we want to make sure everybody knows cell phones are banned during the school day." That has not changed, >> right? They can't even be in the building. Not even in your backpack, not in your locker. >> No, they can be in the building. They encourage you if you can't just leave them at home. >> Leave them in your car. But if you got kids in sports and whatnot, it's not reasonable to take space. >> Leave them in the car. But the main thing is from when school starts to where it ends, you can't have access to it. >> Mhm. >> And you can't have it. You can't use it. You can't take a break and go call phone a friend or

052whatever, >> go to the bathroom and call mom. So the question the confus [laughter] the confusion is define unaccessible because yes if you put it in your backpack and left it at home room and didn't get it till the end of the day but kids carry their backpacks all day. That's not an accept. So that's just the logistics of >> Did we look into storage options for the school? >> They are. >> Okay. looking at something that's reasonable, something that you come drop, you know, like on hot days, leaving cold days. >> Just bring it, drop it in, and >> you know, we did go to school without cell >> and then it'll be at >> I can't remember what that was like. >> It'll be at your last class. >> So, anyway, I just

053wanted you to get it a month before we normally get them. >> There's a couple of May shall in there. Yep. >> That it's like well is it may or shall [laughter] >> be both. >> Makes a difference. >> Yes. >> I just wanted to add [clears throat] >> my habit. I keep calling it cell phone band. It's device band. >> Yeah. It's computers watch. >> That's a great idea. Yeah. >> Yeah. That's that I mean ear the ears and the iPads and the Okay. There's there's not so much a lot of school stuff but the watches at least in my world is going to be my toughest challenge. So when we talk about cell phone band, I'm trying to say device >> and that is true. It is communication device >> but public people

054are referring it as oh the cell phone. >> Is there any? >> Yes, it is. >> And it defines it all in here. >> Is there any um plans on how to get teachers prepared for this? >> Yeah, cuz it's >> like [laughter] you know what I mean? just like a couple days before school starts. Are we going to say like, "Sorry guys, but this is what we got to do. Are we just not there yet?" >> The teachers they're >> they have an idea already. >> Oh, yeah. They know it's coming. >> Yeah. >> They know what's coming. What they don't know is the same thing the building administrators don't know on >> Yeah. >> the implementation of it, right? >> And it's all around. >> Do they have to put them in a

055cubby in the office? Those are taken to the last hour period teacher where they can get it at the end. You know those kind of things >> the logistics of it >> is what everybody's trying to figure out. So thoughts and prayers, >> but the the policy >> is at the 30,000 foot. The handbook and imple implementation is at anticipate every little thing. >> Yeah. >> And every single >> I don't want to be there when I get stuck. >> Oh no. >> All right. 5.5 2020 5 2026 state assessment results. >> All right. >> So, I gave each of you a stack of things and we'll work our way through them. You're have to listen to me for a little bit here. Handful of things, but we're talking about student success, so that's always

056good. >> And every everything you have, she's going to present. Yeah. >> We just wanted to make sure you had a copy of it, too, in case. First thing we're going to look at, make sure here. First thing we're going to talk about are our um CAP assessments. So, our end of the year summitive state assessments. Um the first thing that you should have, I think I had it both the slideshow and then below that you're going to see just kind of a bigger version of that data. So that's the districtwide data. As I flipped through here, I know that sometimes it's kind of hard to see. So I was like, you might want to see that. And then I did the little slides and it was tiny. So um so just some background information

057really quickly on our summitive assessments. So each year, students in grades 3 through 8 and 10 will take the ELA, the English language arts, and then the math assessment. And science is in grades 5, 8, and 11. And when we look at the different levels, level one that means that the student shows limited ability to understand and use skills and knowledge required for grade level expectations. Level two would be basic ability. Three means that they are proficient. And then four is advanced. So we're wanting to see our students in that three and four range. And as I um after I get through this, we're going to talk a little bit about at risk and some new accountability plans and we're also going to talk about a new bill with um literacy plans. And this all

058kind of ties together. So you'll you'll kind of get it once we we go here. Um we're first going to look at the ELA for our district. And overall um we did really well. We continue to be above the state average in most areas. We do have um you'll see in seventh grade there's just a little blip there. Um but we have talked about it at the district level admin DT and we kind of know why some of those grades have um that's a grade that historically has had long-term subs. Um there was a period of time we didn't have a teacher, you know. So um another thing to think about we are talking about student success but I do like to um also point out that uh teacher recruitment and retention how important that

059is and how important um you know those teachers are to student success. >> You have to explain this to me every time. Yes. >> This is this year's seventh grade. >> So this is if you look um this is all of the data. So this is the 2026 >> from last year's seventh grader. So we just So in like March, April, >> no, seventh grade. >> This is grades. Yeah. So this is grades 3, four, five, six, seven, eight, n uh >> this year's seventh graders, this year's eighth graders. >> Correct. And the green would be the district scores and average scores. And then blue is the state. And then on the next page, this is what I like to focus on a little bit because we do a really great job. If you look

060at where we compare to the state and this breaks it down to the different levels, we do a really great job of making sure that we like if you look at level one, right, which we said um you know, level one is at limited and and you can see that the state like in grade three it's 26% is at that lowest level where we're at 15%. And so we do have systems set up within our MTSS um our different intervention tiers. We do a great job of moving kids out of one and into two. And I think that an area that we really need to focus on and that's our core instruction and that's moving kids into those three and four levels. Um because that is where you can kind of see okay why do

061we look at third grade because it's at the top there and we have 11% at that level four. Why is the state above us? You know why we should be able to get there? And so that's where we focus on that core instruction. And that's going to tie in with what we're going to talk about next with the at risk and all of that stuff. So that just breaks that down. And that is just the ELA that I'm looking at right here. You have all of that. Um I'm not going to spend a ton of time. You can kind of look at that. We don't need to dissect this really. Um but did well on the math. Uh you will notice that on science we do not have the 11th grade science scores. So, just

062like I don't know if you remember this last year when I talked to you guys, >> the science um they just the test was not a good test and so they reworked the test and then right now I believe they have groups of teachers and they're meeting um to make sure they have those different levels and hopefully the test is good and hopefully we'll have those scores uh in the fall. So um August I'd say beginning of September we should have those scores unless that test wasn't great and then they'll rework it again. So hopefully that's not the case there. Do you guys have any questions on >> um maybe you'll get into it when we talk about high risk. Yeah. >> Do we have any identifying factors of um grade seven? >> It looks

063like they've struggled in those categories. >> Yeah. So that is something that we we discussed. Um, historically that has been a a class in general that scored a little bit lower, but that was also a class that um, we kind of went back and thought, you know, we remember in fifth grade several of them had long-term subs for different reasons. When they were in sixth grade in uh, English in their language arts class, that was a year that we didn't have a teacher and so they had I think it was like three different three different term subs. >> The principal taught it. >> Yeah. Well, that mean Yeah. Okay. I worked out like that. >> Dang. [laughter] >> There was a lot of um in and out and that's just, you know, that's that's why

064it's so important to be able to have good teachers and keep them. And so, any other questions you can think about there? And we'll kind of this will all tie together as we move on to our our next thing. Let me switch screens here. So, the next thing I want to talk to you guys about is the at risk accountability plan. So, I was trying to figure out how to There's a lot here. Um, and so I decided I'm just going to take what at the state um so KSD has curriculum leader meetings and kind of how what they have so the latest updates from them. we are going to be getting more information on how to implement the plans really what the legislature wants from us. Um and we're going to get that this

065summer and probably at like the annual conference. So we're also going to meet and talk about at our um admin retreat [laughter] later this month about what we're going to do um as a district too. So I'm just going to kind of give you a lot of information at once here um but I don't want to get too far into the weeds about it. So this and then also hold on a second. It's just going on me here. So this uh accountability plan for at risk as well as the new house bill. There's some new things that we're going to talk about the new literacy plan after this. It's all good stuff. So it's not that it's um there's nothing bad and I know sometimes we say it's coming down from the legislature. I mean

066it's good stuff. It's just wanting us to be accountable um in how we're [clears throat] using different funds. So, it's good. And luckily, we already have a lot of systems and structures set up that is going to make it very easy for us. We have, you know, whenever I go to these meetings, um whether they be the curriculum meetings or we're just meeting with other schools like our school improvement day, we're kind of ahead of the game, um when it comes to our MTSS. Uh, and that's something that I know a lot of that even the principles have have said that, you know, hey, we're we're doing a good job here. A lot of schools don't even have these things set up. So, it's just a it's just for us how how do we report

067that and make sure that, you know, then we get that funding because we're we're showing that we're being transparent and um there's accountability back behind it. So, okay. So starting next school year um and we have already been doing a lot of this [clears throat] but we need to submit an at risk accountability plan. So in that plan we need to be able to show that we're using evidence-based instruction and like products, materials, programs and KSD has a list of those things that we can use and what we can use the funding for um for our atrisisk students. When we talk about atrisisku students, um there are like 12 different criteria. I'm not going to read all of those for you, but it could be anything from behavioral type issues. Um a lot of ISS

068or if they have OSS, so out of school suspensions, in school suspensions, it could be that they're performing uh below benchmark on their universal screener. It could be that they're scoring one or two on that um state assessment that we just looked at. So those are all different identifying factors. If they meet one of those, they are considered to be at risk. And so we report that data and we send it to the state and then the state gives us funding for that. So that's just little background. Um we need to make sure in our plan that we have that we measure the growth of these different cohorts. We're going to have cohorts that we need to keep track of. Um and we use quantitative data for that. We need to make sure that we

069set clear, measurable goals for these groups and that we're really using the funds for those services. You've seen this model a lot. This is going to tie back in. So, when we talk about our KISSA um school improvement plan, this all works together with the at risk. It's going to work along with the literacy plan that I'm going to talk about next too. Just a reminder, we have chosen to focus on so of these four fundamentals, our district has chosen to work on standards alignment. And so that's something that we've been incorporating in our professional development days and making sure that um the CAP assessment that measures standards and that students are, you know, like I said, level one is is limited. We want them to be at level three, which is proficient. And so

070we want to make sure that what we are teaching is aligned and so that once they when they're in third grade they're getting those third grade standards and are ready for fourth grade and then as they move through our system. So we are we have chosen that standards alignment piece. So how does this all tie together? At risk accountability is not a completely separate initiative. It should work alongside it should kind of weave into um our school improvement. It's just more of a it's a narrower lens that we're looking at. Um when we pick our cohorts, when we decide our two groups that we're going to follow those plans that we have are going to be very specific for those at risk students and maybe they're at risk because they are below benchmark on fastbridge.

071And so that's kind that's where our um interventions are going to be targeted at. And for each cohort, we then choose uh two interventions for each of those cohorts. the interventions can change. Okay? So, so we can change that, but our goal can't change and I'm going to walk you through kind of like a yearbyear because this is a four-year process. So, this is something we're going to be working on over the next four years. So, in year one, any district that does not have 75% proficiency, so when you look at where we were at on the um on those different levels, so if we do not have 75% of our students at three or four in ELA and math, and now KSD is going back and talking to the legislature and they're trying to

072see if they can make it either or, but as of right now, it's and so it is both ELA and math. um then we will need to establish cohorts and and have a plan. I cannot imagine that there's going to be any districts that in the state that are not that don't have a plan. 75% I mean that's honestly we are kind of close in some areas but um we're just not quite there and and that would be a difficult mark for for many districts to to meet. So, we need to select two cohorts. So, two different groups of atrisisk students and it's grade level groups. One of those groups has to be fourth grade. So, we have to have fourth grade and then we're picking another. And so, that's something we're going to kind

073of work on and talk about a little bit at our um at our retreat this summer and figure out how we're going to do that. Um only atrisisk students, you cannot change your groups up. So, one thing we cannot do is we can't do the free and reduced lunch just because of like FERPA and those types of things. We can't just for privacy issues that can't be one of our subgroups, but it could be that they're performing below grade level and that's how we could choose that. Um, it has to have at least 11 students. So, we have to think about when we look at a grade level um attrition. So, you know, you're naturally going to have students that leave, that move, that it doesn't matter if they start off with that at risk,

074you continue with that group all the way through, four years. There was a lot of questions. I know that I'm going to get more information. Um, so I even still have a lot of questions, but I know that at the uh annual conference, they're going to give us more information on how we how we put these groups together, but KSD is going to help us with that. And they're also going to help us with like um an attrition calculation. So we know okay in your district you're definitely going to need X number of students to know that in four years you still have a group that's the correct size for this um in our goal goal can't change needs to be um quantitative academic improvement goal but we can always change the intervention. So if

075we are assessing after a year and we say hey this is our our goal is whatever some percentage of students that need to be in levels three and four and we see that that's not working um then we can change that intervention. In year two we just continue to monitor their progress keep track of those cohorts and change our interventions if needed. And then in year four, same thing. Change interventions if needed, monitor their progress. If we do not meet our goal, then we um if we don't meet the goal, then we have to we have another year, an additional year. Um we won't get the additional funding. So, it's not that we're not going to get the base funding, but we won't get an additional. Um there was a note on that um that

076so example if the base is 6,000 additional funding is 200 if both of your cohorts meet their goal at the end of that four years then you would get the 6,200. If only one you'd get half of the additional funding and then if neither did you would continue to get that base funding but you wouldn't get the additional. So, and you may know more Brad about maybe you have some more information on the the funding piece of it, but um I haven't heard a ton about that and I really haven't gotten too deep into that. >> So, we get our funding no matter what. This is like an incentive to if we can get to 75% which nobody's at hardly. >> We just [clears throat] there's no school in the state that is at 75.

077If we can be the miracle makers, we can get some extra money for our school. >> The challenge with this is your most >> high need school districts. >> There's no way >> are going to be penalized the most because they counterproductive. It is you're taking funding away from the the districts have the highest poverty, highest student mobility, highest risk factors, you know, the ones that need it the most >> potentially are going to get penalized. >> Yeah. >> And there were a lot of interesting questions that came up. Um, I set in on like a kind of a Q&A type of a thing with um, forget his name, but the the guy, the finance guy. Anyway, >> Frankwood. >> Yes. And, um, there are some schools that are like, I don't even think we

078have 11 kids. And, you know, so they they're going to have to get some help from KSE on how to work that out. Um, districts like Levvenworth where they have a lot of turnover of student, you know, there's just there's unique districts that have unique needs. And so this is one of those things that just trying to you know look at this as it is something additional but it is good for the kids. So >> and the intent of it is good. >> Yes. >> The logistics of it and the >> reporting and the headaches and the unrealistic penalty that there's >> the spirit of it is >> yes >> potentially. >> We would all like kids to read. We all completely agree on that. Yes. Yeah. So, on on that on reading. Um, so

079then the last thing I'm going to talk to you guys about is an additional piece to the Every Child Can Read Act. Okay. So, House Bill 2485 adds some legislative changes to what is the Every Child Can Read Act, which we have been, you know, we've been doing that. um we report we there's some dyslexia reporting that we do. There's just some additional reporting that we need to add. Um but during the 2026 legislative session, new requirements related to literacy were added to that already existing piece of legislation for the year we're coming up on here. So 26 27 year. Um we will continue to report our universal screener data. Um we have just been reporting grades K through three and eight for spring data and that is our fastbridge that's our um skills-based universal

080screener. So now we will move to reporting in both the fall and the spring and we are adding so it's prek through 9 which will be reported and 9th grade will only be reported in the fall. Um, so that's added as well as we now collect information on three different levels of risk. We were just uh reporting on high risk, but now we will report on high, some, and low risk. And as of right now, we can continue to use our screener, which is fast bridge. However, that could possibly potentially change. So, in the following in the next year, um Kansas will move to a single statewide screener. Uh we're really hoping that they decide to or I am I don't know what everyone else's feelings are on that, but I hope that we um

081stick with a fast bridge because we've become familiar with it and teachers have been trained in that and we're comfortable with reading those reports and um analyzing that data. uh districts will be required to develop individual literacy plans for students K through three that score in that high-risk range. So, we're just reporting it right now. And because we already have those systems set up, um Amanda and her team at the elementary school, they see that data and they set up their intervention groups and they have their tier groups working. And so, so they're doing those things. Um, this is adding an additional piece of really it's individualized. It's bringing the parent into the conversation. Um, and it's just, um, more accountability on how we're handling those high students. >> So, if a student has an

082IEP, um, they do not need a lit. >> Yeah. >> So, >> it's just another unfunded >> Yes. thing, >> right? Um and so a piece of what it says within that bill, um students flagged as high risk would then be provided a minimum of 90 minutes of targeted tiered interventions designed to address the students in individual deficiencies per week in one-on-one instruction, small groupoup instruction, tutoring, or a summer school program. So within that plan, that's what we need to make sure we, you know, 90 minutes. So, um 90 minutes during the school day. >> Yes. >> Or some program >> or Yeah, we're going to have >> tutoring. So, this could be tutoring. >> So, this is individualized. Um but again, if it's, you know, we'd have to look at how that works with

083our staffing and our staff availability and types of things. So, >> can I clarify something? Yes. When you say at risk in um >> as it's written here or high-risisk, that is not the same thing as at risk for funding. >> Well, it is. >> Is it the same? >> So, high-risisk and what we're talking about right here would be on their reading screener, >> right, >> that they're scoring. So, there's a benchmark, >> okay, >> 40th percentile or above. If they're below, they're either high risk, and I can't remember those percentiles off the top of my head, but um high risk, some risk, and low risk. Um and so that's just a percentile where they score on that screener. But if you are high risk in on your uh screener, you would be you

084would be >> okay >> qualified and meet the criteria of at risk >> for the funding. But the confusing part is at risk funding is based on free lunch cows. >> Okay. Okay. >> Students that receive at risk services has nothing to do with poverty level. It's >> everything that Haley's been describing. The money that's generated. So at risk is used in two different terms. >> Okay. So it's the same thing but also not. >> Yeah. Okay. All right. So then the last piece of it um so that we know of as of right now is that in the year 2930 um at the beginning of that school year each school district shall employ either through direct employment shared cooperative agreement or by contract a licensed reading specialist for each elementary school. So that is

085something that we will down the line here. We'll need to be prepared for that whether we are unfunded mandate. >> That's what I'm saying. You have to hire some. >> You have to create a position. >> Okay. >> Wow. >> Is that going to be out of the general or is that part of our sped funding that we're >> Yeah. This is all general ed. >> Okay. >> This has nothing to do with special. >> Okay. So, so that's a line item we should start saving on then. >> We have to hold that back for [laughter] >> to be honest. We were already working that way as a literacy specialist, >> but now they're telling us we've got every district has to have this >> at every elementary. So if you have three elementaryaries >>

086Yeah. >> every elementary now you can share but >> or we could contract or we could but >> who makes the decision on if you guys don't go back with fast as your tool. >> So that is I believe they have like a committee. KSD is going to have a committee and it's going to be like they have a I don't know I can't think of the word off the top of my head but basically they're going to look through it without knowing what each so it's like unbiased and make sure like just scale like look at a at a rubric and and score the different screeners and decide. Um a lot of districts have gone to FastBridge because the state was paying for a portion of that. um they're not now, but they were.

087And so a lot of schools went that direction. And I don't know, but if it's a kind of a blind evaluation, then >> thank you. just a opportunity to share how our kids did this year on the state summary. The fast bridge informs our teachers and instruction a lot more than the summit. The summit is that end of year big snapshot. The fast bridge that's given, it's called a through year is what our teachers really dig into. And those two aren't 100% aligned because fast bridge is used all over the country. Um the state assessment is unique to Kansas. So, but it is very connected. All right. 5.6 six uh update on district budget. >> So I don't know if the principles haven't updated or not. >> So the colorful I tried to add color

088to this. >> I like color. >> Which color is the good color? >> I see green >> the back full white. [laughter] Well, I added colors so I could it's easier to say if you look at um and and you've received all of this. This is just kind of a you know, we're getting ready to close the budget out here June 30th. So, just kind of a recap of where we're at. The first orang-ish bright orange or soft orange. I'm terrible. I [laughter] don't take me to pick out paint colors. Um but our current year 2526 overspending and and you know we've talked about we've been spending more than we've been bringing in our cash balances have been going down and then when we had so many new employees get on that additional 200,000 that's

089basically our deficit this year. Now, when you think about, okay, well, out of 11.5 million of general operating, that doesn't seem like a lot, but when 85 plus% of our general operating is people, it's hard to find that amount of money in the other 12 13%. when that is made up of supplies, utilities, other things that are hard to control. Our the yellow, our anticipated new revenue next year is about $220,000. And this is just general operating. Um that's our general and our supplemental. But if you jump the the 563,000 of anticipated new expenses next year, that's the pink. I'll just call it pink to the right. And these are just, you know, we're just putting [clears throat] things out there that we some of this we may or may not have control over, but

090if we just did step and movement, um, we know just of our current members on the health plan, it's a 8% increase. That's 118,000. We know we had some members that were late signing up this year, but anticipate. So, if five new staff join next year, that's 80,000. Um, our special ed increase. We're going to talk about this. Last time you saw this, I had 90,000. I updated it to 126 because we just found out that what Keystone or what special ed's going to get on a per teacher just went down. Why? Because more teachers were hired throughout the year. So that's the same amount of money because the legislature didn't put it spread out across more people. So I updated that. We'll and we'll come back to that when we talk about special ed

091increases. Property insurance. We were in uh actually the last day of school I was in Witchah with all other members of our property insurance pool. It went up $11,000 for next year. That is good. >> I was going to say that's not bad >> cuz two years ago it went up 70,000. So our our property pool right now is really been good. The more districts join that helps. They've interest rates have been you know so that's good. Um assistant coaches that we added um this year that I got a budget for next year. uh the testing software uh Haley mentioned uh the state paid for it without a federal ESER dollars just to try and help districts, but that money went away. So that now comes back on us. We're required to have it, but

092that's a $20,000 that the state was covering for the last four years. Trying to move budgeting to move custodial salaries back to general operating. And we'll talk about how much we're going to probably have to move over, but we're going to have to be intentional over the next 5 years to try to budget that back. Same with cash balances. They've been going down. We'll we'll never make it up in one year, but we're going to have to set aside over the next five year just to try and be intentional about building it up. Jeff West preschool startup, I lowered that to 20,000 this year. good thing if the number of kids that Wes represented, you know, as that grows, that number can go down. Um the the challenge is when it grows, then you got

093to add staff. We'll eventually get to that sweet spot to where we're around 70 to 80 kids, it can start. Um but we're looking at and we just had a couple, you know, those numbers change. We're at um around 57 to 60 kids. Um Aaron and Wes could look up and would both have a different number including mine, but we're getting to that point where um so that's $563,000 of anticipated new expenses. Now, we could back off increase in cash balance. We could maybe only transfer 50,000 a custom, but we just keep deferring trying to um >> just borrow from the future. >> Yes. Yeah. So that goes back to the yellow um uh anticipated new expenses next year or going into next year 343,000 upside down in the blue. So, we need around 350,000.

094And we're not going to solve it all this month. We're going to have to keep next year keep looking at how to make up. But right now with absorbing some vacancies, high school, social studies, elementary, you know, moving one to third grade, third grade, you know, we're at 197,000 with absorbing some current vacancies. uh school resource officer. Just reminder, ours is now the new or serving as chief. I've met with the city. They're going to agree that he can kind of keep continuing, but we're not planning on hiring the city a second person. So, uh, moving the district office, uh, postponing that literacy facilitator, but the state's telling us we have to by law in three year we're going to have to budget for, but we've already talked with Keystone. Maybe it's not a special

095ed thing, but maybe some of our districts can pull, you know, but we've got time. um uh saving making a change from the preschool director to an assistant and then and then me. So, we're at around 270. So, we're making a some good progress uh towards that 350, but we still have a ways to go for next year. We're continuing to look at the 13% side of operating subscriptions. You know, we're we're um I I was going to talk about it during the uh superintendent report. We're looking at we we put a bid out for our workers comp. You know, can we save some money there? Well, it it didn't, but we're trying to look at all of that. So you'll we're going to stick with KSB's workers comp tool. It's um got a lot

096of but anyway we're those are the things we're trying to take a lot of look at of uh trying to help out for next year. So the gray area um is what I'm anticipating. We we we're finalizing encumbrances. Um but to close out this year around 350,000 of custodial salaries, we can move over to a capital outlay. Um and then budget to try and start bringing that back and then using uh contingency reserve to deal with um all that unanticipated health insurance increase that was not in our budget. So that's just the kind of an update of where we are. um interest or not interesting, unique. Um the next board meeting is July 1st. July 1st is a Wednesday. Budget ends June 30th. So that very next day, we will be finalizing. So I'll be

097able to report to you that evening what that call actually played out to be. So, but we will have it closed out by the July board meeting. It just happen. It's [clears throat] It's kind of interesting how many times the first Wednesday of the month this year was the first day of the month. >> Okay. Anybody any questions or >> I guess we'll probably have more questions next meeting that I guess. >> Yeah. Uh 57 the Keystone Special Education Assistant touched on that. >> Well, and this is more for um to be able to help John when he goes back to the meetings. for me to be able to share with the other superintendents when we have our meetings. And this is by no fault of Keystone. It is a direct reflection of a couple

098things. One, and but this is statewide. Every school board and every school district is dealing with this The percent of students nationwide that have an IEP has gone from 13% to around 18 19%. In some districts it's 24 but state averages. So more and more kids are being identified which is requiring more staff and personnel. The other unique thing with Kansas is we rank one of the highest in the country with the percent of teacher to student ratios. I'm going to say nationwide it's like a a 10 to one and Kansas is around 7:1 and Keystone is around five or six to one. And so it's it's staff meeting the needs because state funding is based off of predominantly how much we pay out. We reimburse you for a licensed special ed teacher and the

099state doesn't know. So at the end of this week we will get our last payment. that last payment is going to be down statewide because there were more teachers hired than anticipated. So that just takes the same pool of money and spreads it out across more teachers. So the So we're all in a in a bad spot. Um we're going through all of these. How do we reduce? Most districts are the challenge with special education is, you know, we can say, well, we're not going to offer that section of classes. By law, you have to fulfill the IEP. So, that just that that puts the special ed community in a tougher situation. Um, and the last number I saw was around 130. It was around 180. Okay. and they've worked and they've tried, you know,

100and and we're we're just in a situation where um as a board we need to make sure both John and I >> Yeah, they're they're they have a couple of vacancies that they're not filling as well. I mean, it's >> sitting through their meeting is not a lot different than this one. Um so they they are but they're the difference is our people costs are 85ish% of our budget. Theirs it's 97. >> Sure. >> Yeah. >> So I mean I don't know >> when will this be settled when will we know that final >> should be this month. typ typically it's July, but they're trying very hard to have the conversation and crunch the numbers early because these are big. >> Our increases normally used to be around 45,000 a year. That's when the state

101was fully funding >> special ed. >> Yeah. And and other districts, I mean, he said 30,000. don't I don't remember what district and they're like we we just don't have it. >> And >> when do we need to support the court give you authority or give John authority to >> probably by the July meeting? >> Um >> at the July meeting. >> Yeah. Because then we'll have the Keystone will be after that which you guys meet the Friday before. Right. >> Yeah. superintendents we meet. Now it it might be interesting since our July meeting will have we'll have already met before the superintendent meet because it's the first day of July. But it's um you know long-term we have to really have conversations locally across Keystone and within our that that a 5:1 ratio is

102not going to be affordable moving forward. And how many paras do we need? how many, you know, and it it's just and but that's going to take some culture. That's going to take some change. That's you can't just say, "Well, we're only going to allow nine out of 10 IEP meetings." You know, you still have to identify, but are we are we It's exactly to what Haley said. Are we doing everything we can with core instruction and tiered interventions before we just >> Yeah. And and that's watching that kind kind of gave me hope that there could be, >> you know, intervention before we get to the point where they are are identified or that may be enough that they don't need services. >> It's it's great to see all those that are in the

103tier groups and then they're moving up in the tier groups. I see that a lot and it's phenomenal. I'm thankful we have it. >> So, but I I just it is a and I feel bad for Doug. >> He gets beat up guy. >> He does. >> I'm telling you. But we're, you know, and I feel bad for some of our neighboring districts because we're in a budget situation different from other districts because our enrollment is not declining as of now. We we have other, you know, health insurance. I mean, it it's just which we'll address, you know, as a district. But if our enrollment goes up, I'm at we're up 220,000. Doug has no >> they're funded with federal dollars, which is flat, state dollars, and then what the district's paying assessments. He can't

104levy a mill. Has no authority. He doesn't if you know if he hires more teachers the amount per goes to you know it's just they have no other >> the day >> and cakes and cookies aren't selling. So >> did they uh rain back on the church from hauling the church? >> Yeah, they're not uh they're not really doing hardly anything with that right now. They're going to make the basement uh accessible for storage and then tackle that down the road as a meeting space. It's a tough spot to be in. You know, I was there when we were so when they're negotiating on how much to spend on that building. >> Mhm. [clears throat] >> And I kept, you know, for us it was a lot. >> Mhm. You know, I can't imagine you.

105>> Yeah. They're And and to their credit, they I mean, they're getting multiple bids for everything. >> Well, he's they came in under >> Yeah. And they're they're trying they're they're trying to squeeze every dollar. I mean, they were excited about two thou $2,000 going back into contingency for the the building, which took it up to like 7,000. I'm like, >> because they're it's all one they're all one budget, aren't they? They don't have >> Yeah, >> they don't really line up. I mean, >> well, they their budget's different. I mean, they have personnel, they have benefits, they have all of that kind of stuff, but their revenue, >> they don't receive funds from the county. I mean, if our valuation goes up, it generates a little, you know, but they don't. But this increase

106goes to them across the board for everything now. >> Yeah. >> And it's it's only getting worse. I mean, the cost of living, cost of business, everything is >> it's hitting all of us. And and I you know I mean Sandra talked about the affordability issue on the bond and I I I 100% understand and I and you know we're fighting this where we have to look our community members in the eye and say we need this and I know that it's >> it's a terrible time to ask but >> that is no kidding. Well, on the next good news about funding, I've got some course fees. [laughter] Walk that one. Here we go. >> Well, tell me some good news. >> Okay, so the good news on the course fees is um the reason

107couple reasons why I wanted to get this in front of you is um it's been a year since you seen it. We're not recommending increasing any fees other than preschool, which we talked about a couple times, but we added preschool to this that way it's just all on one. Um, but we wanted to get it to you and be have you be able to approve it. So, one, it goes in when people start enrolling in July, but two, to really kind of explain why we're not recommending increasing lunch fees, enrollment fees. You know, we just put the enrollment fee back in two years ago and we and just jumping that up after two, you know, and thinking where everybody's at. >> Well, >> and lunch fees, our breakfast and lunch are already highest or one

108of the highest in the area. So we just so we're not recommending increasing any fee. Now Rhonda, here's the best news. Rhonda told me at the beginning of this that if you look at high school class fees, Miss Abbott for $11 chef hat fee has made one heck of a deal and it's only going to be $2. [laughter] So we're not going to have to charge 11. And so you'll be seeing me walk around the district with a chef hat. I'll give you one of those. That's a bargain. >> That's coming here for lunch. >> But but the preschool we did move from 700 a month to 800. We started with the 700 cuz we didn't know, right? >> We just had to start with somewhere. But we communicated that. So, we did increase that,

109but it's still well below what >> and then half days 400. Um, but anyway, uh, other than that, it's the same as last year just cuz we, um, but we wanted you to have it because enrollment's going to start here in a month, >> right? And if there were any questions, everybody had. So, but but um we would entertain and I have >> Oh, yes. I got it. >> We'd go ahead and approve those. So, >> I move the board approves the 2026 27 student fees as presented. >> Second. All in favor? >> Speak up. Nobody can hear you. H negative 5.9 negative lunch bounce. >> This just me every year. >> Well, but June is one of those board meetings where you're kind of, okay, here's what happened this year. What do we think

110about moving next year? This is not a decision item. This is just something that we're going to have to um address at some point because what we where we at where we're at right now, we have some families that just carry it year and they just >> start off with a negative balance. >> They start out with a negative balance. We don't we we don't have authority to say you can't enroll your child. I mean in nor would we um districtwide as of this afternoon we're around $5,000. >> We've made improvement. Last year at this time we were at something about >> 8 to 9. >> The buildings do an amazing job of calling, of working, of coaching, of suggesting. Okay, if you and for some families, it's just pride. They don't want to fill

111out the form. They do a good job of coaching them to say, "But you can at least stop >> the buildup because they could eat for free." You know, it's just But our really only option is to turn a family into collections. >> I called around to other school districts and that's what they do and it it [clears throat] works. They get it. They It does, but it I mean I hate that. >> But there's some people that can actually afford it that not to pay it. And that's the one that just >> What do you think that percentage is though? Like you know what I mean? >> I think it would be higher than you think. >> I don't think it's as high as you think it is. I think >> I'm going to

112be honest. >> I think it is. >> I don't I don't even know some of them. And I'm like, okay, what are you doing? Just so now we look at it as >> well that'll teach them fill out the form if you don't want to. >> Yeah, >> we can afford to do this. It's not fair to those. >> We might bring the recommendation to this board that we just haven't as a community. we just have let it. But um if we if we believe that um it is more that than the other then that may be what we have to do. Um I just wanted to you know it's the end of the month or end of the fiscal year. We just finished uh because otherwise we eat at some point. Oh, I didn't

113mean to say it that way. >> They're still eating. Clearly, >> I mean, when we're looking at every avenue for >> Mhm. >> I mean, we can't It's not peanut butter and jelly. I that I'm fine with. It's the fact that >> I mean to your point where we're asking for a bond, these people are just taking from >> That's what I'm saying. It's not fair. It's like 5,000 that we could put into something that we're having. >> But that's a good number compared to years past. >> Yeah, I know. It is a number. >> Don't get me wrong. >> When you talk to these other districts, what did did they explain what that looked like? >> Yeah. What number we would have to be on the like the collection agency isn't going to say,

114"Oh, you guys are 5,000 in the hole. Here's your 5,000. We're going to go get it ourselves. Like we have to eat some of that period. >> Oh yeah, absolutely. >> What number do you know about what that is? >> Good question. >> I don't know. I've seen other districts sue just through the paper, you know. >> Yeah. Just, you know, it's easy to put up a check sign. So check out and I'm not advocating for that. I'm just curious >> to Bose's point. That's true. >> Might be. >> At what point in time is it? >> Yeah. >> Like the agency wants to get paid, too. >> But they the person pays it on top of just speaking cuz I work for a collection agency. >> Oh, >> the state of Kansas paid nothing.

115The taxpayer is the one that paid their fees and what they owe us. That's what majority tax. So, no, we would not eat that. They would eat that. So, they'd have to pay the 30%. >> Maybe I am advocating that. >> I just know because I feel like I hate to I hate to go after families like that, but you make a compelling issue. Yeah. >> But how do you know for sure? >> Let's get more information. At least make an effort >> 400. This is right now we'll end the fiscal year pushing that much more debt in next year. >> So when you pay this though, how are they you still have them in the books as owing us though? You don't clear it to zero. >> No, we don't. >> Okay, that's what

116I was worried was. >> The challenge is when they don't come back, >> then we're >> then we have then we have to take general operating to supplement the food service because the law requires that you can't when you receive federal food reimbursements. the federal government's not going to let you use their money to clear, you know. >> Yeah. >> Who works that side of things? Like I know in one situation one parent was like, "I accidentally paid money on the wrong kid's thing. >> Can we move it over here instead of me paying an additional $100 >> so they could I was I told them to call the office cuz I figured they can move some money around." >> I don't know who they would contact for that, but >> if you pay it

117on the wrong, you don't have to pay it again. have them move the land. Okay, that's what I thought. >> Okay, >> so we'll get some more information on that. >> Uh but I do think maybe we do revisit that next month >> just because it is a dead >> every year we talk about. >> Yeah. Uh but I think we should revisit next month when you get when we get >> Absolutely. I will dig into that. >> Uh end of year 5.10 end of year transfers. So um as I mentioned by the end of this month I will have to close out and then transfer to make sure we spend down to the last dollar in general and our author authority and supplemental and make final transfers of position. get all of that and

118you will either need to come together or give me the authority to close up final transfers. >> But I'm going to report them to you the next day or that evening. >> Exactly. >> Grant everybody at 3:00 a.m. >> just >> Yes. >> I would love to make that motion. raise some speed lower. [laughter] >> I move to allow the superintendent to make final transfers to close out the 2025 2026 budget. Second favor say >> I have this in front of you just cuz statute requires us by June 1st which was Monday to post on our website. So, I just took this screenshot of the page on our website of how many vacancies or how many seats of non-resident students we have available per grade. >> How is that freshman class, that's our biggest one,

119have any openings? That's where I'm curious about. So, high school is different because high school looks at programs. Um, do we have enough English language arts teachers to be able to have >> 87? >> Like if we have five section >> but if we have five sections and you can have so many because all 80 of them aren't in like three classrooms. It's spread out across F. So, high school has to look at programs and sections. Um, yes, it's the biggest class. Um, but if there's a so many periods where you offer English, freshman English, and you can take up to so many, then you can get above 80. So, but yeah, high school is different. K through eight, they're typically >> moving a little. >> Yeah. And I not to bring up the whole

120conversation, but kindergarten with six openings really. >> Yeah, me too. It's a small class. So I don't know if any of the principles want to what kindergarten is lower this year but we also have a few if we didn't have the fouryear-old preschool >> they would be in kindergarten >> but they weren't develop I mean late birthdays um so um but second third and fourth their large sections. >> They also look at, okay, but we also have to anticipate moveins. >> So, they want to make sure that there's a little bit in there. >> They also have to anticipate, all right, well, >> you know, more times than not, we get a family apply and they have >> three or four kids. three of them. Yes, we could take ah but we're not going to

121take your second grader. So, we try to allow a little bit so we could accept the whole family instead of turning away the whole family because of one. But I just wanted to share with you that was posted. Um the law says it's got to be out there the month of June and then you review it. Well, we get out of district applications >> all the time. all the time. And we have probably five or six that the principles have already, you know, we have to post it, but they're they've already called, they do a reference check on every one of them. Are they a student in good standing? What's their grades? What's their attendance? What's their discipline? And um so far I think we've already accepted outside of this um five or six new

122non-resident for next year. And typically they're they're an alumni here. They just moved to the area they couldn't find. They're in that little niche. They work somewhere here. Got a job here. So, they're invested in the community and they're not just um typically they have some connection to the Jeff West community. So, but I just wanted to share that with you. That was posted two days ago. Thank you. >> Thank you. moving the August board meeting to the second Wednesday. I don't know if everybody read in the notes there >> and not just >> anybody have any conflicts. >> No, that was good motion. >> I retired from the booster club so you guys don't have to >> playing around. >> I was waiting for [laughter] that comment but not that comment. guns booster. >>

123So you can [laughter] you don't have to hold it while you move it to 12. >> Um yeah. >> All right. I move Do I need to move? >> Yeah. So Oh, yeah. I move that we move the August board meeting from August >> 5th to August 12th. Second favor. With that being said, you will receive handbook changes um in July >> because school will already be >> No, July 1st. You're going to receive the principles during the month of June. Start updating the handbooks >> and we need to approve them in July. >> Well, you'll receive them in July. >> Yeah, but how can we approve them? that gives them like speed to print them. It's that >> so you will receive them in July. 99% of the handbook is going to be the

124same as it is. They will provide you and I will try to send it out to you, but you will have a summary sheet of here's just what has changed. Yep. >> And why? >> Yep. And then if there's really no um if there's questions, if there's whatever, I would encourage you >> to get to give them a call, let them know because of moving the >> for them. That's the only bad thing about moving the date >> is that's first day of school. So we really do need to approve it in July. >> So that means everybody needs to actually read that stuff. >> Not just Aaron and Aaron, >> not just [laughter] you guys. >> That that way >> that way they will get you the summaries and and again the July meeting

125is early, but they'll have you the onepage summary. We'll have that to you in advance of the July meeting. And there there's not going to be there's never a lot. The challenge is going to be handbook guidance on the communication device. And that >> a big one. Yes. >> That's one of those that is going [clears throat] to be a work in process even two months into the >> school year. So >> yeah. >> All right. Uh yeah, we got it switched. But back back to that book. I mean, they get it to us and if we really do do our due diligence and read through it, >> it does the July meeting is going to be a long >> and tell Aaron Allen she can call with her questions a few days before the

126meeting. [laughter] >> I'll suggest that >> cuz she will have questions. >> Yeah. >> And suggestions. Yes. I'm glad that she actually reads that stuff. The next one is the uh KSB contract for >> next school year. Next school year. So we the board as member are members of the association of school boards and there's really two components and it has to be two because one of them is to be part of the legal assistance fund and by law that's got to be a separate because we use their attorneys some years more often than others but there are times. So that's and that one's $3,100 for next year, which they haven't increased their fees hardly because they know where school districts are. The other is all the other supports we get from the policy updates

127to the um you know trainings to uh all the other supports. That's $10,96920. So, but um but that's up to the board uh to >> make I mean it's a professional service we've used for years, but I didn't want to sign it without >> everybody. >> I have to make the motion too. I can't sign it till I do that. >> Yeah. [laughter] >> Do we get the value out of it? Right. >> The legal, the policy updates, >> all they also especially like with everything that Haley shared, >> right? >> Anything legislative, they're providing us the resources, the the howto, all of the sample stuff that we've been trying to go through on the cell phone device built. I mean they do that's the kind of service that they provide. So yes, it's very

128>> I mean I read through. >> Yeah, >> I'm I'm good with >> I'm going to move that the board approve the 2026 2027 membership contract with the Kansas Association of School Boards. >> Second. [laughter] God >> house. Uh, no student issues, no facilities, personal items. How many have the um executive session? >> It's right here. >> Um, obviously this time of year with with changes, we have 10 um and we're going to meet in the teacher faculty lounge. U because that one's got fresh wax on the floor in there. I know. >> So, >> well, a lot of these look like they're replacements, but there is some new, so there might be some questions. >> Yeah. So, I mean, how much time is up to >> start with 15. >> 15. That's what I

129was thinking. 15. >> Uh, Mr. President, I move to enter. Do anybody need a fivem minute break? I do. Yeah. >> Well, you got to go to that bathroom cuz this one doesn't have the lights on. Flashlight on in here. Okay, Mr. President, I move to enter executive session per KSA754319 for a period of 15 minutes at 8:30 p.m. at 8:30 p.m. to discuss personnel issues of non-elected personnel under the coma exception including Dr. for new wonder and admin as needed with the open meeting to resume in the boardroom at 8:45 p.m. >> Second. >> Okay, bear with me as I go through these. I move to approve of the personnel um Lindsay Davis for high school art. Edna Wells for Jeff preschool assistant principal. Alex Alec Rodvelt for summer driver's education. Andrew Berg for

130high school head boys basketball. Alexia Townsen for high school head girls basketball. Lauron Mun for high school assistant boys basketball. Michaela Connley for high school assistant track. Justin Hall for middle school head boys basketball, Alex Bartle for middle school assistant boys basketball, and Heather Rooney for high school stucco sponsor. >> Somebody better second that. >> Second. [laughter] >> All in favor? >> That was a lot. >> Superintendent report. Just a couple quick things. Um the back to school bash, >> August 6th. I know um Aaron um is not here. We kind of a year ago kind of took that over as a board kind of function. So I will start working with um Aaron Allen. Um she has the So just wanted to get it on your radar. I thought it was a great turnout

131last year. Um and we will just start working on the logistics to but to make sure try to encourage um it to be a good event but just that it'll be that evening um Thursday August 6th. The only last thing I had and and it was mentioned a couple times um June 23rd, 24th, and 25th at Tuesday, Wednesday, Thursday, uh all the principles, assistant principles, um Haley, we we will all spend three days um at a retreat. Holton is hosting it. United School Administrators is going to facilitate it. We're going to spend three days just really focusing on our at risk plans, our just um our accreditation keys of plan, just logistics of how we elevate um just core instruction, all of our professional development and everything. So, we're ready to hit on all cylinders

132or as many as possible going into August. >> Sounds rim. >> You know, it's >> I'm sure they got an open bump for you. >> You know, the the difference from last year to this year is there will be other school districts. So, we get to learn. We get to, you know, what are they doing? out, you know, and it it I mean it's it's a lot of work, but USA does a good job of trying to keep it engaged and, you know, so something different this year. And um but we'll be there for 3 days late June. So maybe they're turn >> I got