001All right. At this time, we'll call the December 1st, 2025 uh FS education um meeting to order. Thanks. Back to >> ready. It's just echoing back. >> Sure. Okay, >> we better um before we get too far, well, like to recognize Dave Jensen for years of service. Uh 10 years of recognition, five years president. Um that doesn't this doesn't say anything about how much he's done for the district over those years. Um and the time that I've been on the school board. We've done a handful of superintendent some principles. We've conquered some big things. Um and and we couldn't have done it without Dave's leadership. That is for her. Uh but we want to thank Dave for his years of service. Anybody else? All right. No, thank you. >> Carry on. >> How about that?
002>> Let's hope CO never comes back and good luck. >> We had some good times and we had some bad. But uh >> thank >> Yes. Yes. And and and and you know his commitment even went further. I mean there's a building over there at the football field that I don't know if anybody saw is done up. Uh looks very nice. So, thank you, Dave. Um, at this time, um, we get motion to approve the agenda. So, >> second favor, >> you have a question. Do we not have to approve minutes for the November the special? >> It would be in the consent agenda down there, isn't it? >> They did not. >> No, it's just November 3rd. >> Okay. >> Good question. >> Okay. Do we make a motion to amend and add it?
003>> Unless you want to look at the minutes first. >> They really just talk about how it was discussed. Like there was a discussion. It was called to order. There was a discussion of community engagement meeting and it was dismissed. They don't for the special meetings. There's nothing >> there. No account. >> Huh? >> No attachments or anything? No, they didn't give us any title. >> So, the special meetings, are you talking about the community engagement one? >> 13th. Yeah. >> Yeah. Since all the board members are together discussing gorge stuff, the only minutes is you called the meeting to order to have a community engagement. That's the only >> Okay. Do we want a motion to amend and include or do we need to do that? >> We can. Why you tell me? >>
004I This is new for me, so I don't know. >> I make a motion to amend the consent agenda to include the special meeting minutes that >> What was the date? >> November 13th. >> Yeah. Second. Sorry. >> All in favor? Second. I had So, as we move on to the consent agenda and I had >> I want to do comments from patrons. >> Any comments from patrons in his >> one at a time, people? Very good. Uh the consent agenda. I had a question for Brad today because we if you go through and look the credit card bill is quite high a lot of the times. Um so I and Brad can go on explain he explained to me but like everybody else. >> Yeah. We're we're kind of living in a time where
005we write keyword checks and everything now is online. Um, so we have multiple credit cards in the district, >> but they're checked out by administrators, secretaries. Um, I have one, Carla has one. But when you see on there, there's not much room in the document to put much language, but you might see like Aaron Watson, you might see Carla Bradford. So Carla orders a lot at a district level and we do a lot on Amazon. So for supplies and but I thought it was a good question. Um we we also had to get away from people would go and purchase things at Sam's and then come back and want reimbursed. So we had to get away from that. One, because you have to have permission first to make a purchase, but second, they're paying sales
006tax. So then we reimburse them and they weren't reimbursed for the full amount. Well, if we were doing it, we wouldn't pay sales tax. So it's just so check out a card. you know, if you're going get preapproved if you know, if you're going to Sam's Club, but we have so much from clubs and organizations to concession st there. There's a lot of purchasing throughout a month and we've moved a lot of it to either using a card. That way anytime there's a card we get receipts, we get it's all in POS. But when you look at the documents here, if we had to upload all POS, you know, then it would be multiple multiple pages. So, but it was a good question because we live so much more today with online purchasing and we
007do it primarily with our UNMB bank credit card because it's so much easier one from a treasur standpoint because you're writing one check to UNMB bank instead of multiple checks. to Sam's or to all, you know, all of that. So, >> do we get rewards? Okay. >> We actually do. And I was talking to Carla about it today, and I'm sure she's on here. I'm glad you mentioned that. We had like $4500 worth of rewards. That's okay. >> So, you got to think about, well, you got all these different groups that are chinging up little bits of rewards. So, we applied it towards the back to school bash expense because that kind of >> is community. But yeah, so we had $4,500 worth of rewards and it's like, well, who you give the rewards to?
008So, we applied it to the back to school bash just to offset um a big event. Now, we'll probably have someone said, "Well, I'd like $4,500." >> We all sure >> that might be a debate. How do we pass that around? But, um but anyway, we do get reward from it. >> Very good. Anybody else have any other questions on the consent agenda? >> I do. on donations. We used to say where they came from, are all of these anonymous donations or some of these like booster club and things like that? >> I do put in there when they are not anonymous and I get a name. I don't always I rarely get a name. >> Mine is anonymous >> unless but yeah, if there's a check then the checks are in the agenda. Okay,
009>> we're good. That being said, get a motion to move the consent agenda. So move >> second in >> favor. Academic reports. Whoever wants to go first. >> Yes. >> Hello everyone. Um, elementary by the numbers this month. Uh, kindergarten. Uh, well, all of our classes are sitting at the same. We added one third grader right after uh uh oh about early mid November since our last meeting. We added one third grader and we're going to lose a kindergartener. We got notified today that they bought a house in another district and they're going to move. Um we were hearing it from the child that moms followed that up today. So confident there. Um Veterans Day, we had 41 veterans. Uh Thanksgiving dinner. Thanks for those that came and helped because we served about 600 meals
010that day and it felt like it. So, it was a big busy day. Um, let's see. We had our tiger read night was November 19th. We had 39 families stop by, take some time to read. And then, as you know, we were doing some fun things with the kids on the Fridays. Um, we were having cozy Fridays, cozy cares. The kids could wear a PJ's hat or glasses for a dollar donation. The kids raised for God's storehouse $685. The ripped jeans prank that they played on the principal raised $350. And the cozy car wearing sweats on Fridays raised 3.95 for a total of 1430 um for God's house. So that's being donated. And then we have stuff the bus happening uh this coming Friday with junior cheer night. So some good things going on there.
011We have winter read night coming up this Thursday. If you haven't been for a while, swing by, check it out. Um, let's see. We're going to have our day of play and the ES blue ribbon celebration for the kids on December 12th. We're ordering blue food and blue drinks and um have got our our new t-shirts are in. We're getting ready to print those. So, and right now we are starting benchmark testing. We get that that winter data, see how things have been going this whole quarter or this semester. Other than that, we are just getting ready for a music program next week. Come on by to that. It's third grade. Any questions? >> Do you know the total of your building? I didn't have my laptop. I'm sure it's in there. >> Oh, the
012total of the um 317 and preschool, sorry, is at 41. >> Um this December 12th, is this open to board members, public or >> Oh, it is. Sure. Board members, come on by. We just thought we needed a day with the kids and we do those day of plays. Um, so we're going to do it on a Friday and we're gonna do the blue things. We've got they they helped build the big blue ribbon that's in the hallway that was at the open house, but we just want to make sure the celebration goes not just with the community, but now we want to do something with the kids. So, we thought just having the game day, which they like anyway, we're going to make it all blue. We're going to wear blue. We're going to
013talk about blue. We don't hear a lot of blue talk from me usually, so we're going to blue it up. Um, but we're going to have just blue date. Come on by board, swing in. Um, check with a certain teacher if you want to and see what's going on because they have different schedules. We're still going to do lunch at the regular time, specials at the regular time. So, there's there's a schedule, but we're going to have some fun on the day of play. >> Very good. And then on the So, I was talking to Brad about the preschool. He has added us to the preschool because I don't know if any of you guys get the flyer what happens up there weekly. >> No, >> but he's going to add us >> to it.
014So we what's going on up there? >> Okay. >> Thank you. >> Hello. Um okay. So not a whole time going on at the middle school. Uh we've been finishing our first round of water sports. Um we unfortunately didn't get to have our eighth grade parent night um for our girls because that St. game was canceled and won't be um rescheduled because we have a league tournament on Saturday. Um we will be hosting seventh grade. So if you're in town and want to come watch seventh grade girls, we'll be hosting it here. The eighth graders will be traveling to Haywa. You can make that drive if you would like. Um boys league wrestling will be next week on Tuesday at Perry. Um and then the next day they will be starting boys basketball practice and
015girls wrestling. There is no rest time at the middle school for sports. Um December 15th we'll have our art show at 6 PM and then our band and vocal concert at 7 for sixth, seventh, and eighth grade. Um we in December, it's been a tradition since I got here. We do a countdown um to Christmas break. And so we have theme days, red and green is what today was. Um and then we also do one donation type day a week. So Friday we'll, you know, do our um canned good drive um for God's storehouse. The following week the leadership team is going to sell candygrams to donate that money um to God's storehouse. And then we will do a hat day um the third week just helping the kids have a little fun for this
016you know three weeks and trying to keep them engaged in school have something but also give back to the community. Um so working on that. Um Wes talking about Veterans Day. Remind me if you have not walked in the building we did do an all school Veterans Day art project. Um I had sent out a Google form for families to fill it out if they had a veteran in their family that they wanted recognized. And so I typed all that up. They're on little star, gold stars. And then all of the students got a little red or white um piece of paper and they wrote what it meant, why why we should celebrate Veterans Day, a little thank you, that kind of stuff. And then um Don and Savannah turned it into American flag and
017it's on the wall right when you walk in across from Mr. Allen's um classroom. So if you haven't seen it, check it out when you walk by. Um couple of other things, recognition. Sandy, our head cook, will be retiring at the end of this semester. So, um, just a little shout out to her for all the amazing meals she's prepared for our children. Um, the other thing, just a little something to think about, we do have 40 boys so far signed up for middle school basketball. That's a lot. >> They one grade again. >> What >> are they mostly all one grade again? >> Oh, I don't look that far. >> 40 is just a lot. >> Split, but there was >> It's a lot. I mean, we have a lot of them. >> So,
018it's a lot for We do have three coaches, but even some of them are raw. have never played before and it's just kind of hard to so this we had about 38 last year. Just something to consider. We might need to if that's going to be the trend boys, we might need a fourth coach just to help be able to pull those kids who've never played before and help teach them some fundamentals while the head coach is still able to push those ones who have played who want to be competitive, who are the 18 level kids. And so that's middle school boys. We always get a ton of basketball players out. So, it's good and I love it, but it's hard to ramble them all in. Um, >> for bouncing balls. >> That is a
019lot. >> It's not even enough balls. >> And if I mean, we could need more than 40. We don't have enough jerseys. >> Oh, boy. That's a little we have exactly four. >> One. Yeah. So that that's it. >> Thank you. >> Evening everybody. Follow up on the numbers. Uh since fall season's over, starting our winter sports seasons here. Uh high school boys basketball right now has 31 players out. High school girls basketball is about 16. High school boys wrestling has 14. High school girls wrestling at 13 and like Brenn said about 40 for middle school basketball. So we got quite a few numbers at each place. High school basketball is about to start their next Thursday season uh tomorrow with a Jambbury against Silver Lake and Mloud be hosting the boys side of that
020and the girls be going to Silver Lake. Uh first game will be this Friday against Valley Falls on 125. Um believe the booster club is doing or the education foundation is doing their barbecue fundraiser. Uh, High School Theater had two great theater performances for their Percy Jackson musical on Saturday, November 15th and Sunday, November 16th. They did great, so hats off to them. High school wrestling start their season on the Thursday, the 4 at Silver Lake for the first Mixer. And like Wes said, high school cheers going to host their first junior cheer night on December 5th at the first home basketball game. Um, in middle school girls basketball, we're going to host the seventh grade league tournament here on Saturday, December 6th. And then again on Monday, December 8th, well eighth graders will be
021going to Haywapa on the same dates. High school band vocal concerts coming up on December 17th. And then like Brennon said, boys basketball and middle school girls wrestling starting practice on December 10th next week. Um quick recognitions for all the fall coaches and for all the fall workers who help make all the seasons run. Have great seasons for majority of our sports. And also Cory Kelly and Tim Roberts, we've been installing shock clocks. So I've been blowing up their phones, getting help on that non-stop for the past couple weeks. questions. >> We might update him a little bit on the league clocks that we just >> Yeah. So clocks is making mandatory next year the 3A. So the league in the summer kind of took a vote to see who was going to have them
022and it came down three schools in June. We weren't going to have them. It's going to be us, Riley County, and Stha. And so I talking with Rhonda during the summertime, decided to jump that gun and get started on that. We're not one of the three schools left out when this basketball season starts. So Bradley County is about the the only two games we go to won't have a shot clock for this. >> They look nice. >> Y up and running for tomorrow. >> I should have asked this earlier and I and it just hit me. Um do we do um evaluations for all coaches? >> Yes. >> That's a good honor. >> Awesome. Thank you. Thank you. >> Thanks. >> Hello. Um enrollment numbers, we went one down fresh up down a freshman up
023a junior. So we stayed at 270. Um we inducted six members into our national honor society last week and then this week we have our um quill and scroll which is a national honor society for journalism. So that's tomorrow night. So um nice to get some of those awards um being shared for those kids that are excelling in those areas. Our fall musical was well attended. Um hope you had a chance to see it. Um they they did a great job. um was funny and well they knew their lines. They rolled with um you know the little things that happen are going to happen in a performance and most people didn't even notice. So it was it was nice. It was nice to see success on the stage. Um our CTE programs which are career
024and tech ed programs um met last well the week before Thanksgiving and talked about the changes that are coming. the state is reorganizing um their clusters and their pathways to match the nation. So that changes a few classes in some of our pathways. Um more so the name or this class is no longer in that pathway and they've added XYZ class. And so we went through all that with our pathways. In looking at that, we discovered that um some of the classes that we already have could help us get a second pathway. So maybe um a student that is in this a pathway, we add the other a pathway, they might go that diversify that in class. And so we're looking at adding a couple pathways there. And then we're looking at adding the teaching
025and training pathway. That will be a soft role into that. We probably won't be full force with that. um but getting that pathway approved and getting some of those classes started so that we can get um our students that are interested in teaching some training and some experience and help grow our own um which kind of goes with our board goal to recruit and retain. So working on that. Um, at our last late start, uh, we started looking at our tier one protocols for MTSS, our multiple tiered systems and supports. You hear a lot about our tier 2 and tier three protocols and getting that extra support for students, but it's been a while since we've gone back and looked at our tier one protocols, which is all students. And as we are working our
026school improvement goal to align with our standards that that's a good time for us to step back and re-evaluate what are our tier one protocols. We've been doing many of our profession professional development trainings on the HIPP strategies that and that fits right in with all the tier one. And so we started looking back through what are tier one protocols, what are our expectations, what are our non-negotiables, and some of our staff hadn't seen them. We hadn't reviewed them. We've just been doing. And so with the turnover and staff, it's been good for us. So we've been working in our curricular on that. They'll bring that back to the BLT team with recommendations. We'll take that to the district leadership team and then we'll revamp those and get them up to date and um align
027them with our school improvement and our um professional development. So that's been a lot of our u professional work that we've been doing. Um couple highlights upcoming. Um many of our clubs um in this time this season of giving are adopting families or like our FFA is making tie blankets to donate to God's storehouse for them to distribute. They did a a fun movie night right before Thanksgiving and brought their group in and made the blankets and asked kids to bring in um some canned goods and they went around and filled the blessing boxes around town with those. So, um, Spanish Club usually does a a Spanish family out of the Topeka area, um, and donates and adopts them. So, I'll have more about that in January of um, what clubs participated and did those
028things. I'm hoping to um, be part of step the bus that's coming up. I'm wanting to get the word out on that. >> Um, I would also like to highlight our cheering west steppers. They have their state competition. Um, West Steppers finished eighth and cheer 10th. Um, I didn't get to see the West Steppers, but I did get to see the cheer and they looked really good. I was excited and we had probably about 70 people there on a Saturday to cheer them on. So, that was exciting to see when they are always going out supporting everyone else that that many people came out on a Saturday morning to to cheer them on. Um, would like to recognize Allison Fuler and Lisa Sage for doing the KCTC survey for us. and then also our English,
029Mrs. Fulier, Mr. Riley and math, Mr. Gen math, Mr. Campbell, and Mrs. Barn math. Um, this was our first year that we've done the interim assessments with the Kansas State assessments. So looking forward to checking out that data and seeing if that helps us um redistribute how we're teaching or when we're teaching what um concepts um gives us a little bit of idea they've got this or they didn't have this and we can look and see have we taught that yet? Nope. Okay. So that's probably why they don't have it. But if it's a concept we have taught and they didn't do well, we can go back and revisit that before we take our state assessments in the spring. So that's a new tool for us to use at the high school. I know they've
030been using it at the middle school. Um we really haven't gotten into that the high school. So this is our first year for that. So I'm excited for that um to help us and see if that helps with our our state assessment scores. And I think that's it unless you have questions. >> When you say you're getting a pathway approved, who approves it? >> So what we have to do is there's a process um through the computer. You have to go in and enter all the details and information that they want. It goes to the state and then the state licenses do we have all the things that we will have? Do we have the classes offered that we need to have? Do we have an articulated agreement? Do we have a advisory council set
031up? And it once you've put all that in, then they review it. They get back to you, hey, you need to change this, make changes. >> Um, and then they will come back and say, yes, this is a pathway you've been approved for or not, and if not, why? >> So, with the teaching pathway that we'll have to go through that process once we feel like we've got a good lineup of classes for all four years, and >> yeah, and so we'll go ahead and and put in this for this next year. >> Okay. Um but we may not be offering all the classes. We might offer the intro class and maybe a technical class and then maybe the following year um teach the and I shouldn't say offer, I should teach. So um because
032you can offer them and not teach them and still be approved for your pathway. So being able to teach then some of our application classes once we get students that have moved through the pathway far enough to be ready for application. >> Do you feel like there's an interest in that? Is there a way to gauge that at all or we really don't know? >> Um, with as many of our students that like to go down and be pure tutors at the younger grade levels, I do think there's an interest there and we've had several students that have become teachers. And I think um just giving them that opportunity to really shine in a specific area, not just go to their peer tutor, but hey, I'm doing a a teacher apprenticeship or an internship type
033class. Um, can take that even a step further. Okay, other questions. >> Keystone report. >> Keystone. I didn't print anything out this week. Sorry. Um, our last meeting was what, a week and a half ago. We actually met at the Ozaki Methodist Church, which is where JDLA is temporarily located until their building is finished in Oscaloosa. Um, so we actually had our meeting in the basement, which is the cafeteria area, or was it the No, it was the basement. Um, and we got a little tour of the building. And so the elementary students, there's only a handful of them. There's two classrooms on the lower level where the elementary school students are at. And then the upper sanctuary is just a wide open space. And it's basically been converted into a series of open classrooms.
034and all of these teachers kind of work together and team teach the middle school and the high school students that are there. Um, and I guess it's going really well and the teachers kind of love it at this point and um, so shout out to those teachers for being adaptable and adapting to what could have been a tricky situation for them, but they have definitely made the best of it. Um, for sure. Also, Terry Coughlin, who is the principal and has been for 25 years, announced her retirement. So, she will be leaving at the end of this school year. Um, so we will be in the process of looking for a new principal at JDLA, but she wanted to give us plenty of notice so she could help with the process of finding somebody because
035she has true passion for that job and she genuinely cares. >> Yeah, she didn't. Okay. She was great. >> We all met her about a year ago, I think. She came and chatted. So, she will absolutely be missed, but I she said she's not going to be far. We think she's probably going to be substitute teaching at JDLA. >> So, on her own terms, >> Richard. >> Yeah. >> Next, we'll move on to the board issues. And the first one will be the audit. >> Yay. >> Hello. Can you all hear me? Okay. Can you hear me? >> Now, do you want to try talking, Kayla? >> Can you hear me now? >> Nope. No. >> Hold on. We've been here a while. >> Drew a lot of pages. >> A lot of fert. >>
036Oh, yep. Can you hear me? Can you hear me now? >> Yes. >> Yeah, >> you did it. Okay, good. I was just trying. Well, hello everyone. Thank you so much for uh allowing me to join remotely with the weather conditions the way they've been. I'm definitely glad to have that option because I wasn't real sure what the roads were going to be like. But hopefully you've all received a copy of the audit report. Um there were really two separate um documents. One was the actual financial statements and the other was a smaller report that was addressed to the board of education. Um that smaller report addressed the board. It summarizes um certain items that we're required to go over with you. So that's primarily what I'm going to focus on today. Um so if
037you turn to that document on the first page there um I'd like to discuss our responsibilities in performing the audit. Um so ultimately our responsibility is to perform an audit in accordance with generally accepted um auditing standards the government auditing standards issued by the comproller general of the United States um and the Kansas municipal audit and accounting guide. So those uh standards require us to perform an audit to obtain reasonable assurance about whether the financial statement is free from material misstatement. Um so we test different items and we do analytics and we um talk to different people and we end up making a conclusion at the end. So um one other thing I just want to mention about that is that the district does annually receive a waiver from the state to issue their financials
038in accordance with regulatory basis. So you don't issue your financials under GAAP basis which is something that is totally allowed under state law. But um as a result of that we actually issue um two different opinions and our opinion on the regulatory basis um was unmodified. So in audit terminology that's means it was good. You passed everything was good. That's ultimately the highest uh level that you can get. So um all good news there. In the next section uh well in the section titled um accounting policies and practices. This is where we would uh bring to your attention um uh anything that we identified during our audit related to any changes in existing accounting policies or newly adopted accounting policies um or any significant or unusual transactions. There were no items like this for me
039to bring to your attention, but there was this year a an item that's called a significant estimate. Um this isn't something new. It's just something that um is new newly added to our reports. But ultimately um your footnotes disclose uh the amount of your net pension liability which is an amount that is calculated by some actuaries hired by capers. So this is ultimately determined to be an estimate and it's in your footnotes. So we are just letting you know about it. Um overall our conclusion was that the estimate was reasonable. So um nothing crazy there. Um the next section on page two um there's two sections titled audit adjustments and uncorrected misstatements. This is where we would bring any items like that to your attention and we did not have any. Uh the next section
040does explain a departure from the auditor standard report because the districts are uh does report on that regulatory basis that I was talking about earlier and not GAP. um we do issue a second opinion on GAP basis which is an adverse opinion but ultimately that's because you don't report on that basis but you're just required to um issue an opinion. So um nothing unusual or unexpected with that. It's just something that's kind of unique with KAGS and so I am required to uh bring it to your attention. Um, in the next section, this is where we would let you know about any concerns related to disagreements with management, any consultations with other accountants, significant issues discussed with management, any difficulties encountered during the audit, um, or any difficult or contentious matters that required consultation. Um,
041there were no matters such as these that uh, we need to bring to your attention. In fact, management was very well prepared for the audit. uh very transparent throughout the entire process and cooperative and answering all of our questions and um it can definitely be a painful process but they were very happy to assist us. So it was great. Um on pages three and four of this letter this is where we talked talk about our shared responsibilities for independence. Um so in order to meet the requirements for us to perform your audit we must maintain our independence both of mind and in appearance. So, we will do our part to maintain adherence to these requirements and we just ask that the district um does their part by informing us of any information that we need
042to verify that we're independent and also just not entering into any relationships um with any of our partners or anything that would impair our independence. So, um nothing new there, just something always to bring to your attention. Um finally, at the end of this letter, we have attached a copy of management's representation letter. Uh this letter is the final step of the audit process and it just puts into writing matters that are required by our standards to be represented to us by management. So the signing of this letter represents management's acceptance of the financial statement and an indication that the report is ready to be finalized. Uh we provide this letter to you because we think that it'll help you as a governing body to better understand your financials and the matters that underly them
043and will help you to fulfill your fiduciary responsibilities. So, please read through that letter and feel free to email me later if you have any questions about that. Um, I won't go over that with you right now. I did just want to point out one section of your financial statement that you won't see this year and that is a single audit section. Um, so in prior years uh because of some recent COVID funding, uh the district had been exceeding the $750,000 threshold required for a single audit means um federal expenditures of that amount. Um but you did not this year. So, and they've also now increased that threshold to a million dollars. So, um that might keep you from reaching that threshold in future years, which is ultimately just a a bigger expense and more
044more stuff that we have to audit and bug Carla about every year. So, that's that was good that we didn't have to go through that part this year. Um so, finally, really that is all that I I'm actually required to communicate with you guys, but I did just want to make you aware of a couple of items that we call control deficiencies. Um, so these are items that we've communicated with management every year. Um, and we just want to take a little extra time this year to make you aware of them. None of these were items that were material weaknesses or significant deficiencies which would uh require us to put them in writing and communicate them to you, but they are just items that um management wants me to make you aware of ultimately. So
045um, one item was related to just segregation of duties. We're aware that you guys are a much smaller entity and so there's often one person that has to wear many hats. Um we did just find that the payroll clerk has access to both payroll system to actually process payroll and also um to print the checks or the custody of the checks. And those are just two areas that we typically recommend to keep separated if possible. Um, we've always felt that there's good compensating controls in place at the district, different layers of review that happen after the fact to where if there were any material misstatements, they would be caught. Um, but just segregation of duties is something I've been really harping on over the last year with my clients. So, I just kind of want
046to make you aware of that. Um, another thing I've kind of been uh working to help districts with a little bit more recently has been staledated checks. And I was really impressed with how quickly Carla um emailed me to get that resolved. So, we're already working on that. it's something we should have taken care of for next year, but just if there are any old scale dated checks that haven't cleared the bank after a certain time, um they have to be reported to the state. So, it's an item that we're going to work through. So, um overall, it was really a good audit year. Special thanks to Carla. Um I think this was year two for you and it was a fabulous year and just everyone over at the district for their hand in the
047audit and uh their patience and dealing with us. Um but I do just want to open it up in case you guys have any questions for me. questions. I think we're good. Thank you. >> Thank you all. Thank you. >> So, I got that email not knowing that that was coming made me real nervous. Uh Brad, you want to go over this resolution to the amended the Keystone interlocal agreement. This is >> so you have a printed copy and I sent this out last week. Um first of all to amend an interlocal agreement uh takes quite a bit of time because to start an interlocal you have to go to the state board to get permission. So the eight school districts that are or part of the Keystone that interlocal agreement that started back quite
048a few years ago had to go to the state board and these agreements have to go through the attorney general's office. So to amend this um this is the language that is being recommended but it will also have to go to to the association of school boards their attorneys will review it and it'll go to the attorney general's office for their review and it'll be sent to the state board. So it it takes quite a bit of work but this is just the first process. Um, there are two items in here that Oh, I got a black and white copy. So, that's why I couldn't find it. It's in hopefully you have colored copies. >> We have copies of the fades on the >> Okay, that means the blue, if you look on page two,
049if you can read it, it looks like it's faded. That's supposed to be blue. Okay, >> but basically um the interlocal agreed at some point we've got to deal with how do we handle virtual students and this really came up when Jeff West added 1300 virtual kids in one year and how that plays into our the percent of us being members of the interlocal. They were very gracious um when they started the conversation of exempting us that year because that would have taken us from like 18% to 40ome percent. So our fees are everything. So they did not do anything that year, but they decided we need to have something to address it. So the language that they're adding is that if we have virtual students, they count towards our p our enrollment when we
050figure um our membership. Um right now we only accept in district kids as virtual and we contract with Greenbush and that's the same way the other school districts do. So, our virtual kids count towards our enrollment because if they are ours and they do require special ed services, Keystone is going to provide them services because they live in our district. So, that's one change. The other change and hopefully the one I sent you last week was the colored copy. So you have that um but it is also this is just language about what h what would occur now that Keystone is building a new building and in the future they were to to dissolve. So this language basically lays out that the property that is being built upon being sold goes back to the original
051the proceeds goes back to the original school districts that built it. So, it's the eight and our percent of membership at the time because that's what we're all contributing. >> So, that's kind of how that language um this is a receive item. Uh unless you were like, "Yeah, I read it. I'm okay with it." But we worked on this for the last couple years of just trying the superintendent were good with it. Um, but we we felt like we couldn't pass that on to future board members if we didn't get something in language while it's fresh and the place is being built. So, any questions? Even though >> we will always stay we are locked in at this 18 >> 68%. >> Yes. Because if if we go up or down, doesn't matter. Our contribution
052to building that is based off of that amount. >> And does this need to be done right now? >> It's they before they send it to KASB, they want all eight school districts and it's got to be unanimous. Doesn't mean you have to vote 70. It just means all eight members need to have approved this before they send it. But I am comfortable with both languages because I think we were the ones we all of the eight districts were the ones that were saying we need to get something in writing because it may never dissolve. >> But what if it did? Let's have something in language that goes back to so if one district if we were to leave then we give up our share >> if someone comes in they don't get part of
053the share. So that's kind of the stuff that's in here. It's just the original eight districts. If the place dissolved and was put on the market and sold, the money would be distributed back out to those original eight districts. Even though those eight districts could change in the future, doesn't matter. Unless, let's say, Perry decides they want to go to Lawrence. Well, they can. They just know that in the event the place is oversold and they're not members anymore, they're not going to get >> Are we the first of the eight districts to see this? >> No. Um, Effingham, I think their board saw it and they went ahead and approved it, but they got it. But their meeting was later last month. >> Okay. >> And all they I think the superintendent said they
054already looked at it and they already approved it, >> but I think they ended up having a later meeting in November. >> And with us being where the everyone else has their meetings next week, so they'll be looking at it. >> Yeah. >> If this is a binding document, does it matter that it's saying USD 340 Jefferson County West? because it says in both >> says for county north too. I know. >> Well, it is Jefferson County North, but we are >> correct me if I'm wrong. It's not our legal name isn't Jefferson County. >> That's a good correct circled it. >> Well, that makes it Well, hold off on it. >> Yeah, I circle. Okay. >> Yes. >> Does anybody else have any more questions on >> we'll have that corrected and back in
055January? >> U district fundraising policy. >> So you also have a handout and Paul is going to walk you through this. It's been a work in progress for a while, but since he'll be um doing a lot of this coordinating um and did a lot of leg work with the principles on it. So, >> for the past two months, we've working as a leadership team to kind of create a policy to kind of cover our basis of fundraisers and kind of the goals we want to set for them. Um the first paragraph there is talking about how fundraisers activities at school on school property or at school sponsored events are prohibited except for in this policy. So it doesn't apply to outside fundraising groups such as the booster club or other summer camps because those
056aren't school designated. Those are all self-run throughout the summer. I know the booster clubs are different as well. Um the first point there at no time shall participation fund impact the students grade or membership uh participation time or sitting on a team. That's basically just saying that you can't make a student sell x amount of goods or whatever the fundraiser may be so they can make varsity or so they can play more than five minutes a game students that soon be able to go out for their sport without having to have fun restrictions tied with that support. Um the next part district will manage restrict or decline funds gifts or fundraising activities to ensure that fundraising and expenditures comply applicable district state federal laws. Um, part of this approval is to ensure that all these
057rules are followed. Quaca has very strict guidelines and rules for fundraising and what we have to follow in terms of expenditures and how they're run. So, just making sure that when they get either uh principal approval or myself approval, they're making sure that their end goal, what they want does apply to those rules and it's not going to break any rules or title 9 or anything else. That falls by the next part where it says that fundraising activities must be pre-approved by the building principal and or athletic activities director. and adhere to those guidelines. So those guidelines um can can't interfere with instructional time, infringe upon or to track classroom activities or the educational process. And the big one is online fundraising such as using websites like donor's shoes or GoFundMe have to also comply
058with this policy district rules and regulations. Um the staff fundraising sometimes they'll post you Facebook post asking for them to buy things with their wish list or things like that. um are those exceptions are at the discretion of the principal and it comes to fundraising. Um that end um and then getting approval for these fundraising requests are going to depend on certain factors um such as below but also not limited to compatibility with the district's educational program mission vision core values and beliefs but the big one is having um a clear goal or specific specific purposes for the use of those funds being generated. So when a person or a club comes to me or one of the principles of the fundraising activity in mind, one of our questions will be what's the purpose in
059mind? Is you're saving up for money for a future purchase? Are you wanting a specific item? Um that way we know what that money is going to be used for in future. That way some issues that we've been having recently and then also compatibility with what the district has existing with technology and other items so we're not adding additional expenditures. question there. First page. >> Nope. >> Then skipping down to that second black bullet point. Um if approved, the requesttor shall be responsible for preparing all materials information related to the fundraising campaign and keeping district administration apprised the campaign status. Part of that is we started a fundraiser tracker so we know happening throughout the school year. That way november we're not having four different Christmas type fundraisers going on overwhelming the community. Um, so
060that's just kind of there to make sure that we know when this is going to end, when it's going to start. That way we know what other groups are coming up that they'll be in the clear to have their own fundraiser. Um, below that in the empty bubble points are kind of the proceeds or how it's going to happen for moneywise or for the items that are raised, the fundraising. So the first part there is fundraising proceeds not be deposited into staff members personal bank account or peer-to-peer payment network. And that's just solely to preserve the integrity of the fundraiser itself. So there's no questions on why is so and so having money deposited into their account and how come we raised 20,000 away 18,000 back in the previous account or any other example. The
061money raised or items secured by the funders and campaign by a person or entity acting on behalf of the school property of the district unless specified and approved by administration beforehand. Items of money generated on behalf of the district are subject to the same control regulations. Other district property and shall be deposited or inventoried accordingly. Um, no money raised or items purchased shall be distributed to individual employees without the express written consent of the administration beforehand. Um, pictures of students whether it be on a flyer or social media post or any other places what they might be used for have to can only be used if their parents have given permission for them to be published. So that's in their beginning enrollment packet that permission be published paper. And then once again fun activities must
062comply with all board policies including limited to policies governing privacy rights of students. At the end there, nothing in this policy is intended to prohibit an employee/ student from using fundraising campaigns for personal items or reasons. In such cases, the employees shall not be acting on behalf of the district or the school, identify themselves as employees of the district or suggest fundraising campaign is for the benefit of students, classrooms or schools, the school district. Um just for the purpose of clarifying acting on behalf of the district or the school means an employee student is holding ones sub out as an employer student of the district and receives donations for the benefit of the district or particular school class student. >> Great job >> questions. >> Yeah. >> Okay. the first paragraph where it says, "We'll
063work closely with with the outside groups." What is what does that mean? I mean, right now, just by reading this, I could go start with the Jeff West Puppet Club and people could donate $100,000. I could just leave with it. >> Yeah. So, so part of my understanding of working closely, um, when those groups do have that fundraising money, they're still under the subject guidelines. that you can't go spend $1,000 per student for whatever fund is that you that you made that summer camp or that group. So, just making sure that we know that you're not going to be able take 10,000 and get a kid a brand new car and make them come here for us. >> Right. Right. >> If you a school entity or employee of the district, like that would fall
064on you. >> Yes. Yeah. But that's the that's the issue. If I say it's Jeff West, >> I mean, >> yeah, we >> and we don't have any oversight on that. Yeah, we >> I think so. >> Yeah, if if we we don't have any authority to stop I'll use you as an example from actually doing that. Um other than when people contact us, we would say we don't know who they, you know, >> but we can't stop you from doing that. But if we know that you are doing that, we're going to reach out to you and say, "Hey, is this on behalf of our puppet club? Is this on behalf of, you know, because we typically get the calls, >> right?" And and that that that's where I was going forward. >> So,
065one, we would get the calls and we would say, "We don't know who John Lloyd is. We don't have a puppet club. You know what I mean? So, we would try to let people know. >> but what if it is I mean, and I'll use Aaron as an example, and I'm sorry, but no, >> you're sitting right here, but let's say that the the booster club, you know, Aaron takes $10,000 and runs off. And then people are going to come to us and say, "We want our money back." And we're going to say, "Well, that was the booster club." And say, "It doesn't matter. It was the Jeff West booster club. I want my money back." >> Yeah. We have to make it clear the people that booster club is not affiliated with us and
066>> we have open meetings every Wednesday first of the month to >> I know but that's a good thing to point out that we go over every line item through our ledger and our bank account. So that's >> you know on the next page money raised items secured uh anybody acting on behalf of the district. Well, according to patient, any any booster club that we have is we're synonymous with the district >> subject to title N as well. >> If any of them have any intentions like booster club, touchdown club, diamond club >> of doing anything for our students, then we have to make sure that they follow Title N or Tesa guidelines. If Aaron takes off with $10,000, we we don't because they're not an entity of us. >> So more in state, >>
067but I mean stop giving so much more. those there there there are advantages to having outside groups because um the you know postp prom committee they're outside of us but they're doing things on behalf of you know >> yeah I absolutely I love that we do it that's the issue I just want to protect the school >> if somebody does something And I think our goal is to make sure that anybody doing anything on behalf of Jeff West students, we communicate with them and make sure that they're following guidelines that would prevent our kids from >> I guess I I guess I don't know. I guess I don't know. Maybe I don't know the rules well enough, but I got you. >> Yeah, but we have no financial um harm if there was ever neglect
068as opposed to if if it was our >> one of our head coaches or if it was our >> sponsor. Now we're >> okay. >> Which this will help us. >> Yes. Yeah. I I mean I get this. This actually tracks very well for in house. I was just worried about our liability outside. >> Yeah. And it there's always a liability of outside groups. >> Good and bad. >> Yeah. And when booster club purchases like big things like UTV and stuff, we go through for approval >> to be able to do that too instead of just saying, "Hey, this >> and we all saw it come through very quick." >> So we just like to make sure the checks are wrote out. >> If a group is found to be in violation of a rule
069or a title n rule, >> whose jurisdiction is that to enforce? >> Yeah. Is it ours to find them and say we need to adhere to? Okay. >> And typically what happen is we have to have some kind of corrective action. >> Okay. >> To show that >> it was addressed. >> Okay. And most likely it's usually an education issue where they just didn't know. So that would be on us to educate them and say this is how that works. >> So how does it work for like yearbook? I know like those those on your book have were expected to sell ads and some of them do that during school time. Is this different because that's a class or is that >> Well, they're getting something in return. They're getting an advertisement. >> Yeah. I'm
070just curious because the way it's worded in like that section about, you know, impacting a student's grade, etc. is on base. Fection two is part of the >> So we have some language in here that there are situations at the discretion of administration. For example, cheerleading. >> My daughter was a high school cheerleader for four years. So we knew going into it that she had to raise enough money to per you know. So there are exceptions. >> Okay. >> But you know you're but so there are things for specifics that >> are they are a requirement of participation or are a requirement of the course like cheerleading or yearbook but you sign up to go into it knowing that. So that's why there's exception by the building administrator is for you. That was actually what
071>> took us some of the longest is coming up with well how do you address the exceptions >> right? Yeah tricky because I forgot all about that. They do have to sell ads. >> Yeah. Which is honestly it's great that they did. I just was curious if that's gonna >> Yep. >> Just thought in the process. >> Our goal isn't to prevent anybody from doing a fundraiser. It's just more clear guidelines and expectations of those fundraisers and make sure that it's being used appropriately and for specific purpose what they run forward. >> So this is a receive item this month. That way you can look at it, come up with other questions. We'll have it in January. Then after that, Cole and the administrators will sit down with all sponsors, coaches, kind of walk through
072it with them because then we sat there and thought about, well, just in the last three years, how much turnover have we had >> and coaches and sponsors and administr, you know, >> so that all being said, does anybody have any guidance or thing they want Cole to look into? before we approve. I mean, we're not approving this now, but >> I've got a month to get my puppet club, >> but does anybody have anything they want him to look into or change or >> start bringing the sports >> get some get really versed in the equity part because >> get ready. >> It's very very challenging to understand because the majority of that language with title n is based on collegiate level. There are specifics to high school, but it is very much open
073to interpretation. So, if you were ever ch inspired by when you asked about it, I went through it and it is very challenging. It's up for interpretation on a lot of things because from a high school level, you can collect all the money you want as long as it's not limiting or creating a as long as the school's providing sports and uniforms around that. After that, it's going to be really tough to prove any negligence to equity. So, I mean, I would just make sure that somebody Sorry, Cole, >> has a very good grasp on that in the event that I mean, you made a really good point because I didn't I didn't know, >> but we have a title N compliance officer. >> Yeah, I just think that it would be wise. >> No,
074I think that's exactly right. >> Not even KA is not clear on everything >> really. >> Yeah. >> Well, it is. It is very hard to >> is it just it's not black and white clubs too. >> It's clubs too but like when I get emails saying can you go buy punch and cookies and stuff for our banquetss like things like that is that considered >> I don't know who you're >> like for instance we just provided punch and cookies I'm saying like how does that take away an opportunity from someone else? No, it's not. But it's only giving to so many students. Is that >> See, that's the up for interpretation. >> That would look more totality of the guy like birthday gifts and their their policies that they're going to keep. >> Yes.
075>> Cookies that go in their belly. >> That's the part that they're like a lot of the things are discriminated. Whoever >> well like if a donation came in from an outside group that said I want to give it to all these sports but leave out volley. >> Yeah, >> that would be a problem. >> Yes, >> a big one. >> I see. >> Very good. Thank you. >> Thank you. The next one, the next item is the city uh council and USD partnership on grant. So I can feel this one our workload um that we have done grants throughout the city. Um, we've done the library, sidewalks, the bar, cruises, you know, and over the years we're pushing 900,000 of federal dollars that we've brought in for the city through this community block grant,
076this CBG block grant through HUD. Um, but it's got to be run through the city. Um Brad was asking about, you know, maybe talking to him and I kind of been pushing it back because there's going to be a holding council >> and it's not fair for a council to vote on >> for >> something. So coming forward, this is um kind of just a discussion. Um and some of the the council members do know that, you know, we would ask if there's nothing going on. you know, I we have to look, you can do once a one a year. Um um looking ahead, do we have anything at the city that we need it for? You know, so the library did this year, you know, and I'm give them a low plug. And those
077girls have and gosh have done a tremendous job on I mean I 1.2, but I think they're past that now on building a new library for the community. Um it's up to 650 650,000. Um, so we can utilize it for something that can be used by for the public all the time. Um, a track. Um, you know, it'd be worth just looking into it and see what it's worth what it's worth. But before one of us just ramroded down there and asked for permission, it was kind of a discussion thing. Um, and I and when it comes to that time, I'll ask somebody else to come in and and talk to council about it other than my sub. >> Sure. We want to go to a city council meeting and ask. >> Yeah. And and
078and you know, then they would discuss what do we got coming? You know, you wouldn't have a direct answer because we'd have to >> Sure. >> make sure nothing else is coming up. And then we have um there is fees that go with it. Um, we have a company that we've been using um that has facilitated all this 900,000 over the last five years, four years. Um, we would just in the school would have to incur the cost of their services, but they're they're pretty good. You know, they they'll stick with it. They'll reapply it, you know, with no extra. >> What are their services? What are they what? >> So, they do the grant ranking. So, how this works writers? >> Yeah. And how this works is this grant has to be facilitated through
079the city the whole way down to the bid process the you know coming up on the library once they get done once they get their final draft done on what they're building then it'll go out to bid and all that will come down to city hall and all those bids will be opened at a bid process at city hall. Any work that is done through this grant has to go through the sourced in America the David Bacon prevailing wage. I mean there's a strict criteria but they handle all the filing too which is very nice. you know, when we get done with with with all of them, there's a file down at city hall that they, you know, here you get audited. >> Everything's right here. >> And, you know, they're really particular about getting
080things out of order. I mean, they're they're they do a wonderful job and and they they've helped us in years past on projects, too. Um but right now it's it's Would you guys be open to >> Okay. >> come then give them um we'll give them a month to settle in. >> I was going to say new council. >> Yeah. Yeah. Give Yeah. Give them a month to settle in and figure out who's who. Um >> we we have a tremendous council and the people that are coming on are very open and and good too. So >> it's a great idea. Thank you. >> So maybe shoot for the February meeting, you know, and and this would go in, you know, when we talk about this um bond down here, you know, some of these
081projects that we might be looking for would have to be included in that. So, and we can talk about that later. >> Yeah. >> But they can go hand in hand. >> Good. uh review of the stock app. So as a followup to a month ago, Mrs. Fre is going to just provide the board with some information on the stop it app, how it works, what its intended use is. act it out as a team building. What's that? >> Just act it out. Get through the public. >> We're going to need a formal filing. >> Not this place yet. >> I'm an outside. >> You want to be the sponsor? >> I want to be the credit. >> Wait. I bet you do. Think of what good I could do for the community with that
082much. My drive was members of the community drive home. said I'm sick. Might be time. I can't be the puppet. Awesome. It's going to be small. You understand? She's talking on your desk. I did hand out a flyer that kind of goes through what the stop it app is, which is what the video was going to go over, but it's an opportunity, a way for students to anonymously or community to anonymously submit a concern about bullying, about vandalism, about self harm, about um just anonymous report tool. It can be done on a a cell phone, which is through an app, or it can be done through a website on the um Chromebooks. Um and they also have a phone number, but we haven't gotten much information on that. So, we've really done the the app
083or the website, but students um can go to that app or site and it um ask them to choose, you know, what is the the topic and if it's bullying, vandalism, um emotional and they can list that and then they can add details. um they can upload um attachments um and then it will send it to their site which is manned and then that is sent to the schools districts whoever whichever building. So it may be high school, it may be middle school, it may be elementary. I think probably the high school and looking at our past data is where it's used the most. I think um I think we've had this for three years and we have had about 56 subittleles at the high school and maybe only two at the middle school and
084none at the elementary level. Um but it it will send us an email if we don't respond to that email um depending on what is submitted. So there's an urgency level. Um if if there's not a response in a a safe matter of time, they will make a phone call. Like we had one where a student submitted something about another student. They were worried about them for self harm. And so um I don't know what I was doing that day, but I wasn't at my computer and I didn't answer my phone. And so then they called the next administrator. And so Brena got a call for, hey, this is something that needs to be addressed. and she got a hold of me and then I looked into the situation and we, you know, handled it
085as needed. So, it also um has our SRO officer on it. Dana Boyer is one that also gets um a notification and the superintendent's on it, all the administrators. Um and then um after some conversation, the last time it was brought up, we have added our counselors, but we need to train them on what that looks like. um most of the time they will not be like a lead incident man manager they will be um the next step. So um administration will read what it is and decide okay this is more social emotional maybe that's something we will hand over to our counselors if it's more of a discipline situation that'll be something administration would handle within once we get it and open it um there's a message board on the side where you can
086respond to user 365 or you know there's no names there but you can send them a message and then they can send a message back without us ever knowing who we're talking to. >> Um sometimes kids will just say this is Susie and um and then we can call them in and have a face tof face conversation. But if they don't, we still if they've named such and such is in trouble or this kid's being bullied in the hall, then we can bring that student in and visit with them and find out more details and work backwards from there on how we need to handle situations um within it. Then you can mark you know this has been assigned to someone this is a pending this um was investigated and found faults. This was investigated
087and substantiated. This was investigated and counseling was occurred or you know we can mark different things within it um to close out the the incident. >> You pay for this app. >> When we first started it it was through a grant and so there wasn't any cost to the district. the next year that money went away. Um so the last two years the district has picked up that cost. Um new this year with it is a help section. So if a student just needs someone to talk to or they're re looking for resources for help, the 91 or the 988 crisis line is in there. And then there's also um a national link in there. And that is manned also by the this company, the stoplet company. So, um, if they reach out with something
088in a a crisis mode, someone will respond to them in a kind of a chat back and forth situation like the 988 text. So, >> is it like a monthly fee like how you have like a ring? >> I honestly don't know that answer because I just write a PO and say >> annual subscription. That's a really big map. >> And it does have some other um pieces to it that we don't use. Like it has a broadcast feature, but we have Thrill Share already that we have to broadcast messages out to our community. And so that's not a feature we purchase with it. Um we at the beginning of and I can't speak for the other schools but at the beginning of each semester we show a video where we do a flyer or
089have a little um communication with students about it just to remind them what it is and how to use it at the beginning of each semester kind of like when we go back through our Tiger expectations just to remind them you know what are expectations here's here's how you can make a a report or here's how you can ask for some help. Um, it's in our handbooks information. >> So, and we will send out the emails that have like the like on yours you'll see a QR code. They can get on their phone and QR code that if they don't already have it to download the app. So, it's been it's been a nice tool. There's been um bullying been reported. There's been vandalism reported. There's been such and such student needs help. Um it's
090not maybe a tool that's used every day, but um it kind of es and flows of how often people or what's going on in the kids world as to reports that are there. >> Is the app installed on Chromebooks? >> Yes, it would be like the Blue Book app they use to take um assessments or whatever. If they go to their app store, it it's there for them or they can just go to the website too. Stopitapp.com. >> The resolution, whatever unsubstantiated, substantial, however you close it, is that's something we can reference later if necessary. >> Yeah. Like I can go back to all my closed incidents. I can't continue to communicate with um whoever sent it in, but I can go back and review the messages that were sent back and forth or what
091was submitted >> in case it rears its ugly head again. Yes. Okay. >> So, we have principles now, counselors, we have vice principles. >> Yes. Well, I don't know. Is Allen on? >> I Okay. Would you like him on? >> I mean, we could add him. >> Who all do we have on just so principles, assistant principal, and counselors and SRL? Anybody question? >> That's what though. I love >> I like that we added on and counselors. Thank you for doing that. >> Sure. >> Thank you. Thank you. >> Apple quotes. So, I put this on mainly because it's $58,000 uh for the board to approve. Um, also included some information. Um, one of the the requests from Kim just kind of in explaining where we're at with our teacher devices, 5 years old, running
092out of hard space, hard drive space, and we do get a $100 per device discount before Christmas. But at Hold is a um sole provider through the state. Um so we don't have to bid because we purchased off the state pool rate. >> But he goes ahead and gets quotes to see what's out there. Uh there's, you know, they'll check with like two trees, check with um there's a BS something governmental, >> CW governmental. Sometimes we purchase through those places. Um but with MacBooks, they're hardly ever going to be um Apple. Um, so we typically Apple products, Apple ends up getting it. Even though him just does due diligence and checks around, >> but it's like buying a bus, you know, you typically buy them off the school or the the state school bus purchasing
093site because they do all the bidding for us. Um, so anyway, >> how about a few questions? >> Yes. >> Who do we determine gets one of these? >> Well, they all have one >> like educators or everyone employed. >> The these are for the teacher. >> Just the teachers. >> Just the teacher devices. >> Uh the reason there's 50 is because we when some people have come in the old device wasn't good. with some of our new teachers. Some of them have PCs, they don't like the Macs. Um, >> so but they all it's the Mac books that are the ones that are old and they're >> personally assigned to them like how a Chromebook is assigned to a child. >> Is it their personal computer to use however? So the storage could be
094based on their personal things or is it just school? I don't know if principles would have any insight on that but they anything on our even like mine >> Mhm. >> I don't have the authority to download things without permission from here. >> Okay. >> I don't have administr >> right that way you can't >> Okay. I can't download something that might have viruses on it. >> Right. Okay. >> So, so theirs would theirs would be the same way. Now, they may have educational software stuff that >> But I can't download programs. Got any more questions or would like to make a motion? I'll make a motion that we approve the apple quote as presented. >> Second favor 7 request student request for early graduation. usually maybe a little. >> Okay. So, I have a
095sophomore, Aubrey Connley, that would like to request to graduate a year early. She um is doubling up on her math right now and and checking credits. She could do it. It's going to take some extra work on her part. It's going to take some summer classes um to get some all of her electives, but she has already accomplished. She'll have her math done at the end of May. She'll have her science done at the end of May. She'll finish her social studies at the end of next year. By the end of next year, um, and she's got most of her other like the PE nutrition, she'll have that completed in December. Um, she has her fine arts completed. So, she is on track to make that happen. um her goal is to become a NICU
096um nurse and she wants to get her CNA um as one of her elective classes over the summer and get to that program as soon as possible. Um I would like to recommend her to to have the opportunity to try. If she would not complete all the credits, then um what we'd be looking at is probably uh finishing her first semester of her senior year and be a December graduate. Um but for um if she stayed on track with her plan, she should be able to accomplish that. Sometimes things change. >> February graduations. >> Yes. >> She would walk um with the class of 2027 >> instead of 2028. We've had a few of these in the past. It's it's a rare thing, but we have had a couple students that have been able to
097um be that driven and ready to go. But that would be um the request we bring to you tonight. >> And obviously she has a game plan. >> Parents are on board. We think she's socially driven. I mean that's not our fault. >> Yeah. You know, we're not one to stand in. >> She's driven. We drive home. >> Personally, I love what she's going for because it means to have two of these new babies. So that's exciting that she's doing that. There is a need for that. So, I'm very excited for her to do it. >> Well, this is a action item. >> I'll make a motion that we approve student request for early graduation as presented. Second. All >> in favor? Consideration resolution for a bond issue. So you have a stack of documents
098that are all um bond related and Zach and Elizabeth are here from HTK. One item that you have that um that will be pulling up is the scope of work that is broken out um by building. You have some diagrams of the buildings. you have mil levy uh information that you received uh prior to and tonight's discussion is to be able to look through is he have ability to share question. So the goal is um you know that kind of care a little bit about what the document is but then to walk through and prioritize and have some discussions about um the scope of work because tonight ultimately the board has to decide do you want to move forward for and if so, you would need an amount not to exceed. And then there's also
099all of the legal stuff that would include the resolution to be able to move forward with the bond. >> And if we weren't to put a number tonight, when would that have to be determined by was it December 8th, >> which would be next Monday, which I would They have to have a special meeting. >> You'd have to have a special meeting and I would suggest doing it probably Thursday because um who knows what the weather's going to be on next Monday. >> When they said one to two inches this morning, they >> they missed that one. >> I think the other piece of the eight is that it's the cut off by the state. >> Yes. So, >> so you'd have to submit it during the day. >> Well, I think they I think
100that a meeting on the 9 or the 8th was acceptable. >> But if you were to for some reason not able to meet that night Yeah. Okay. >> then you'd miss your chance. >> Oh, gotcha. >> So, I think as Brad mentioned, the the point of tonight is really to make a determination on the scope of work um that's included in the the bond issue. um which then relates to a dollar amount. And the the spreadsheet that I have up on the screen is what um Brett sent out copies for um last week. I think it was before Thanksgiving. >> Um and it um and the way it and it um it's organized by like we saw last time, but in greater detail this time, by school. Um there are a few alternates um that
101we have at each of those or out at each but I mean some location some instances um there are some alternates um in terms of number of classrooms that could be built say at like the elementary school um a couple different secure entry options at the middle school um that just affect the the the scope is generally the same. it just affects um how much space we're renovating. So, it adjusts the the cost slightly. Um and then um then it it totals down at the bottom. And the way this is set up is that um you know these if there's a scope item on here that we don't want to do, we can just um delete that off there. And that takes that off the off the um off the list and and recalculates the
102total of the lot. So I just want to make sure I understand this. We have to take things off to get to that number so that we know those are the exact things going to be done. If you said um you wanted to do everything that's on the list, >> that total is 19.7. >> Yeah. >> But we could say put a proven number, but we don't have to exactly agree with all. I mean, even if we said 22 tonight, >> you're just saying that we can't exceed. I'm just clarify that watching because I did get that question like we are not agreeing tonight on the exact scope. We're agreeing on a dollar. >> Yeah. I think the thing the thing to be careful with is that you know we've we've identified the the scope
103and put dollars to it. We I like in a four classroom edition we can't then go later and say we're going to build eight classroom right expect the money to be there. >> Sure. So it's generally um you know we we'll follow this scope but but in terms of um you know how the HVAC systems are done that'll be a question we've we've allocated money towards it that'll be a question that that we work through for through design um in terms of exactly how those systems um what's the most efficient way to to address the need with classrooms is it there's options for two for two classrooms at one end of the building or two classrooms at the other end of the building or four classrooms. Those are those are design decisions that can be
104made um once once we once the bond is passed and it's in the design um stages there. But tonight is really just to um two things that you have to come out of this with if you're wanting to pass the resolution is is a dollar amount. Um really that's that's my part and then the other Clayton's part is um is the the terms of finance and all that but but settling on coming to a dollar amount um is the goal of of kind of the scope discussions because the the language that would be on the ballot which is the scope you have an example in here >> that it's going to say um to pay the cost to construct, furnish, equip, renovate, and make improvements and additions um to the preschool, elementary, middle school, high
105school, vocational a facilities, improvements and expansion to the athletic maintenance transportation facility, including a new track and site building and you know so that's the scope. the scope doesn't get this detail tonight is to be able to say okay if we want to accomplish these types of things here's about how much money we need to put into the question then not to exceed >> it without looking at your tax impacts that Clayton has given you um and understanding Yes, we'll walk through that. >> Went through that. I think we have >> You got to remember you're not improving. >> No, we're just improving democracy putting it back on the people like >> Yeah, >> it's really not. It's >> so would it help to walk through kind of what's at the preschool at the elementary
106and kind of have some conversations about that to kind of then say okay well where would that put us? It's really >> I guess or if there's if there's questions about maybe specific items on what that means um or you know things that maybe you say we don't we don't think that's an e we don't think that's something that should be included um in the bond issue um then we can you know we can pull that out. I think that some of the I can go over um so like at the preschool the option there was discussion about relocation of the district office to that building. Um we've got that as an alternate option. Um that's a um >> I also think the bus canopy was something we all heard a little something about. I'd
107be curious what it looks like if we remove that. We can see the value in that. But I don't know. >> That's not in your total though. Correct. >> The bus canopy is in. But like the the >> Okay. >> Do those people opposed to that park their vehicles in the garage? >> I don't know the answer to that. >> Same. >> A lot of money wrapped up inside a fence. >> I I I hear you. >> Covered in snow today. >> I hear you. >> I that wasn't directly to you. So like the the the relocation district office to the preschool that is not included in that total right now. But >> the the total on the left has all of those alternates. The total on the right is without the alternate. >> Correct.
108>> Okay. >> So the 224 includes the all the alternates. Um whereas the the 19 um hasn't included the alternates but everything else has been included including the bus farm for community. >> So if you guys have been over all these on your own we don't need to go over every line item on the preschool or we can do that or if you've got questions on preschool what >> uh what is a RTU zoned? >> So what is that? >> Um RTU is a rooftop unit. So that is replacing the PAC the in wall units um and is a zone system. It is a a rooftop unit that serves multiple rooms. >> Okay. So one question that or one clarity if you look and see that low voltage IT upgrades if you remember I think
109it was last month when Tim Mik King and Brandon Redell >> were here to talk about okay in the event of a bond here's all the tech upgrades and it was around 800,000 that's what low voltage it. It's battery backups, it's bell systems, it's phone systems, it's and that's been allocated per building to kind of address the types of things Brandon and Tim were sharing at the board meeting last month. I had what's low voltage? Well, it's >> that's a >> it's not even a shock. >> It's an It's an architectural car. I told my wife I'm going to start sleeping in low voltage. Look at your feet. >> Clarifying this seemed to be a still to this day a huge issue that these numbers are not bids. These are budget projected numbers. But like
110if the public would get a hold of this, we're not approving, >> right? >> These aren't bizarre. cuz that still seems to be a hangup from the prior one. You have to have a forecast of what we would prove. >> Yeah. >> Could you confirm or deny? >> That's correct. >> Yeah. So, so these are not bids, they're estimates. Um but knowing that we can't be the low bidder on right on right now. I mean, we need to make sure because there's not we still want to accomplish this amount of work and we can't say that we need another $3 million or whatever at the end of it to accomplish this. We've got to um be confident in our numbers right now to be able to accomplish the work that gets gets promised in the
111bond issue. So, any savings that that that happen through this process, they're I mean, it's it's your money. it goes back into either um you know potentially addressing additional HBAC systems or additional um scope items that maybe weren't in the the original list or um you know or savings go back and and save them on them as well at the discretion within the language of the the resolution to how that how that gets used. one and I I know you know this what but I'm assuming that since we're doing this and we're going to approve a number that these weren't like the lowest possible budget line items we are >> we are ballooning them to account for like the time that it would take to get to it and the bidding process so >> yep
112>> you're not expecting us to hold biders to this pending >> amount of contingencies >> um that means fees these contractors like Zach said hopefully you know they it will still be biz so hopefully it comes in a little bit under that and one of these line items that didn't make the cut now that gets done >> I just wanted to be on record saying >> so these fees like 16% is that and clearly construction management at risk as well >> that would be yeah that's assumed that >> that that's them doing all of those things every every l right >> yeah it's got fees soft content get furniture, furniture, fixtures, and equipment. There are several things in there that you don't necessarily see, but will end up being cost to the project, and that
113money can only come from this. >> But, and then utilizing a looking at utilizing a construction manager. >> I think that was hang up >> a little bit last year was >> um if you use one or not. And I don't know if we ever really talked about that in full depth of what projects could we do on our own versus just I think that's where you see the inflated numbers. I think that was kind of misunderstanding was this is so last year was 21 a.5 million and that is if you're giving the entire project construction management at risk right because you have to pay those fees and I think that >> at least help you identify projects that can be more easily bid out that kind of thing if you want to use >>
114I just think people didn't understand construction management at risk so when you see you know $80,000 for heights. That's assuming that CM is doing that entire project versus a lot of community members who like, well, shoot, we could probably go find lights cheaper than $8,000. >> There's lots of things that go into lights. >> Yeah. So, just trying to make that transparent on that end is these fees, the 16% furniture, all those things, the difference behind that and what those numbers really look like. >> We don't spend the entire amount of money on the last bond. >> Yeah, >> we held it for a while. I mean, I don't know how much I love We paid it off. We paid it down early, >> but like they didn't I wasn't here when that happened, but
115like they didn't spend all the money. >> Yeah. >> So, >> I do Can we expand on I was just going building by building just because that's how my brain works. On the elementary school, there's an office edition. Um, we expand on I don't know who wants to expand on that. I'm just curious for more information about that. >> So, I can start and then you wanna you have anything to add to it? I think that >> it was kind of a surprise to me. So, >> okay, I'll let you go first. >> Okay. Um, so so the offices we see this at a lot of schools is that you're def schools are often deficient in conference room type space, meeting space um in their buildings. Um, oftentimes that can get picked up in an
116office renovation or an office expansion. Um, oftentimes doing the secure entry points, we also look at what else are you deficient in from a from a admin building administration standpoint and are we able to to build that into um build that into the work? And so that's what that expansion would be is to pick up some of those things. Um whether it be meeting rooms or um or nurses offices or other things that that that just that you're needing or that you're finding people are using the closets for for counseling or other things like that. If we were to um for example not do the office edition, would that affect our security entry renovation cost? I mean, I know it's an estimate, but you had just mentioned that sometimes that's a thought within the expansion.
117>> I think it could be. Yeah, it could scale that back. >> I think it has the third line secure entry renovation 84,000. Yeah, >> but if we weren't to do the office administration, will we need to add funds to that secure entry renovation or would we still be in an okay area? >> I think this was a majority of this was the the addition and then um some renovation space. >> I have a quick question. Still, am I just blind? Where's the parking lot for the middle school fix? I'm so not seeing that in here cuz I was told that had to be in the bond. Is that something we can do with it or no? Because it's not listed. >> Um >> because I see high school getting their parking fixed. And I
118also don't see HVAC for middle school, but I see that >> I think it does eating, but if you look on the >> Yeah, it says on the image. >> Yeah. or to use. >> Okay. Heating. Yes. Gym heating would be is HVAC. >> Okay. So that's in I just want to make sure it's not we're just doing heating. We're doing >> get to your question about parking lot. We do not >> that was about >> a line item specifically for parking lot. >> Okay. That's what I was 15. >> It would fall under the scope. >> So we could work if there were funds available. But it's >> let's watch cars like bottom out daily. >> You would want to make sure that there was funds available. You would have to put >> a
119dollar amount to it which would increase your >> Yeah. And we're already past we're already I rip the band-aid off here real quick, but we're already past what we're at. 19,20 didn't go. >> Yeah. >> So, I mean, we're >> I was looking like at more like 15ish is the number I was thinking. >> You're going to go down. >> I know. That's my thing. I'm looking. >> Well, I'd love to have that conversation. >> Yeah. I'm just going off of because we are elected by the community to speak for the community, not our personal beings. So that's what I'm being is a community speaking person right now. Not saying it's what I prefer. I'm just being I was elected to be a community speaker. So that's what I'm doing here. And when I go
120to all of the meetings which I've attended, these are things that people didn't want. I think that if we cross out some of these things and still get majority of what we need, we're going to get a bomb. I'm asking what on here don't we need because I think this should be four pages long. >> Oh, I'm not saying we don't need it. I think we could go without. >> I agree. But we got to talk about that. We got to >> I think make a budget. >> Yeah. Can we go building by building then? Because I think then that will help for your questions and it'll address. >> So, we don't have to go one by one. I'm >> No, we should go building by building. I'm curious, too. I'm going to guess that
121every single line item that we bring up to scratch is going to get someone else in their fields about it because they'll probably argue against it. Good point. We are representative of the people that elected us, but >> that didn't matter last year. >> I know, but >> we're just giving them the opportunity to >> We're all we're doing is coming up with a number. We are not married to any one of these, >> right? But if we want it to pass this time, do we have to do a number we think we'll go? >> So what on the preschool? Does anybody have any concerns about the preschool other than the alternate option? Because I will I don't know that. I agree with >> I I don't just for now it's not a need. I
122agree with that. >> I was looking at secured entry renovation. Um windows are important. If we can't see what's coming, >> sure, >> it's on us. >> Yes. But could it be done? And I don't know what that number entails, >> but I just felt like >> the 215,000. >> Yes, >> that's windows across the front. >> And then that's what's currently the IT office, turning that, renovating that into a main building office. >> Okay. Getting out of the hallway. >> Getting out of the hallway. We're renovating that into an office just like every other building has an office when you walk in. >> Yeah. >> But there would be windows across the front. >> Yeah. >> And renovating just the front entrance, >> including that. >> From my standpoint at the preschool, there's not
123too much on there to cross off. And I can't I I do have things to cross the elementary school. So just my life over there this year. Those all are pretty wild. >> Have any suggestions on what they don't think that needs to be included? >> I just crossed off that would I Yeah. And I did. >> Yep. I >> feel good about that. >> So elementary school then? >> Elementary school for my take on it. Um, as much as I would like to have a meeting room, and I'm sure the nurse's office, you know, they share a space, I I don't disagree with what they're saying, but um, that office was remodeled not too long ago. >> It is functioning. It's bigger than it was. >> Um, we're doing okay. I mean, I had
124a little Bella uh visiting my office today all day long, and I would love to have another space for him for part of the day, but um you know, it's that's that's what we live in when it comes down to trying to get that 22 down to wherever. Um that that's two areas I could give up. Now, classroom space, two things to say about that. And that is I I I I really to to do what we want to do to create classroom space. I need two classrooms down by second grade and two at the end of third grade. >> The picture that shows four is representative of four. >> But it needs to be two. Yeah. It's like two left shoes. That's two brand new shoes, but one one just doesn't work. Now, there's
125a and I don't know what I'm saying. I'll let them address it. There's a cost. >> Yeah. if you build all in one space or if you build in two places. So the cost of those four rooms being split will probably be somewhere in the middle of what's advertised. >> And that's the thing is like we can the you know the most efficient is to build all four together but if that doesn't work operationally we need to do one fest operating. >> Now I' I've penciled it. I've looked at it. because, you know, I haven't committed to a plan, but when I when I do a rough run through of where I put everyone, just not not people, but grades, >> I I end up in two extra rooms on one end, but but I
126leave two rooms on the other. So, >> so if you look at the plans, >> and again, this is just examples. >> Sure. >> It's showing you could fit two on the playground side. If you wanted four alto together, you have room over there. But um Matt sick today. Um one of the architects a new example. I didn't get it printed because it was like 4:00. Just example, you could put two on each end, but the cost will go up because you're doing construction two different places. >> You're breaking into two different sides of the water. Yeah, but and those are things that we will absolutely refine as we refine scope. So, >> yeah, that's a little too far down the weeds right now. The other last thing I have is the new entry canopy,
127which I believe was part of if your front end gets remodeled, you put a new canopy. The canopy is important on those rainy, snowy, windy days, but um but you know, I don't know that a new one is needed if >> you're going to need a new one now because >> I might have heard about that, too. He called me. >> They were paying snow. You now have one post holding up the canopy. >> And it might be a >> You're getting a new one. >> I was kind of four holding the other side up. They were headed into town. >> So the canopies listed are permanent structure. Anything else from the board on the elementary that we're seeing questions about? I >> think we can save 600,000 right there. The office addition. >> So
128I took that off. >> Okay. >> The list there. >> And so repeating what Zach said, but once he takes the X off, it takes off the bottom. So we'll have a >> Thank you. >> So you have to do four. You can't just do two or what are >> for the classrooms? Uhhuh. >> No, you can do two on you can do two on either side >> or four >> two now. >> You know what I mean? >> Here's the thing. This is going to be for >> what happens 20 years is 2.5. >> Imagine what a classroom is going to >> classroom is 1 three. >> So you could uncclick the four and click the two and it's going to read. >> Okay. >> If they're just two classrooms. Right. That's just for
129two classrooms instead of four. >> Okay. >> So, for now, we would leave that like an alternate box because we want that. We want the four instead of two. >> What are we putting in those rooms? Do we know? >> Yeah. >> He's got to explain. That's not our job. >> Well, I hate just the really talking about two verse four. I'm confused. >> I think four is a no-brainer, but I also >> Yeah, I do too. I was just asking if >> I was confused what we were doing. Well, let's not skip over that one. >> Yeah. No, no, we're talking about >> just Yeah. >> So then the middle school as you look through that, >> anything you've got questions about or >> that whole building needs >> So anything? So, one thing,
130if you look at the map of the middle school, you'll see um middle school, the renovation of Yes. Secure entry renovation, which is the first line, is renovating that whole area, including the library and redoing it all. The alternate down here is leaving the library. Alan Dick is moving, losing his classroom regardless, >> right? which would go over in front of a new but then so the secure entry renovation A which is an alternate is over here on the side leaving the library and renovating so you wrap the office around so they still see the front so that that's just the difference between >> the smaller areas you're renovating. >> Yeah. So, I think what you're saying, Brad, is that we instead of the just over a million dollars, if we want to take that
131number down, um, we would take that off, but add $526,000 for security, >> right? >> It's half price. Less work and half price. Depends on what you want. >> You can >> because you're renovating half the area, but you're leaving the library where it is, >> but you're swinging the office around where Alan Dick's classroom is. So, you still can see the front. >> Yes. >> So, I just wanted you to know what the difference. You can see on the map, >> right, >> what the difference is. >> Um, again, just curious, four classrooms. How did we land on four classrooms for middle school? >> Two for growth. >> Okay. >> One for Allen that'll be displaced and one bringing art out of the >> Yes. Got >> Joag. So they're really getting two classrooms
132for growth. The other two is bring art over and the other four classroom. The difference between this all option for the four classrooms and this one >> Uhhuh. >> is not a lot of money. But in this picture, >> the two back classrooms have a little more square footage >> just to accommodate that. Art typically takes more square footage. If you want to make them the same size and save a couple hundred,000, make them all four the same size. >> Okay? >> But this option is a little more. And that's just because you're making that one deeper because of art. I do. >> So if we >> I mean if we want to go with the alternate solution for the entry that would give us more funding than for your parking lot situation. Yeah. If
133we wanted to keep it around that same >> just think about it. We're still getting the help completely. >> I'm fine with that. >> Look at the alternate over. >> Do I use the alter? No. No. >> I mean, do we leave that in there though? At least for now, just so that we can have some kind of representation of what what roughly would a parking lot pop. >> Yeah, I need to look at it. Get price in there. But so what I would do I I took out the the the larger renovation for the office included the smaller renovation for the office. >> Well that's my thoughts. Did you guys I mean what >> No it may be a wash if we left those dollars smaller. >> Okay that's what I was going to
134add. But for now, I think for for scope purposes, let's um let's illustrate it as we as we intend with the smaller office renovation and then the noted parking need a number. >> And I don't I don't want to speak for Brad's money, but he's not saying um but capital there are some things that I would guess that will be done as part of this project that otherwise we would have had to put some capital all dollars into. How about the dollar for things like >> that's all we do around here >> for 31 years. >> Got that one >> high school. >> Um the HVAC into the locks. >> How come we didn't do that when we did the whole back? I think that was one of the things that was buzzed, >> but
135that I mean back then I was cons if I remember right. Isn't it a ventilation issue? Isn't it just recirculating? >> I mean it's ventilation but it's AKC is at its age to be replaced. >> Yeah. >> I don't think it has I think it's just heating. >> So >> I just found this out because I didn't go here um that the wait room was originally in that session. If we wanted to put the weight room, >> would it I'm just curious why why >> table into this front of that seat. >> That's what I was just trying to figure out is if we're putting more money into that area like wouldn't be able most three at a time. >> Okay, that was my question. Thank you. >> Sorry. >> No, that's I've >> I
136just didn't know if you'd ever been in that room. No, I haven't. I >> have. >> I feel like we have when we took our building tour. No, >> I don't know if we were up. >> I've been in it before, but I was just curious what the reason was originally by myself. >> Any other sweaty people had lift weights on this piece of equipment? this uh existing locker room hallway renovation is that this out here >> and what are we going to do >> all the way down by the gym? >> No, that's right. >> Yeah, that is that that is that um sort of lock common area and it is um >> taking those lockers out, renovated, get it into kind of student common space common space that gives them space outside of
137the class. A lot of times um there's learning space outside of the classrooms >> because they can kind of gather um schools love that kids are loving those smaller >> I get it but that's 500 to make this if we organization already fundraising for that exact purpose >> what happens to their funds they've been raising that kind of pops back to our fundraising question because isn't FBLA trying to raise funds to do this like do something cool out there. >> They've gotten that far. Um about that area is to have a storefront for them, but I don't think they have progressed far enough that they're earning money towards that yet. Okay. >> How long have they been talking or entertaining that idea? >> Me? >> No. Have they like has that been? I' probably five
138years. >> Five years. Let's cross it off then. >> So people in the know been talking about it for maybe five years. >> They do raise some funds. They can contribute those funds towards the project even though but it's not going to be >> a specific outlined scope within they'll be able to use their >> especially like insurance. So, could we cross it off and then it could be one of those if we end up having enough money, let's look into doing this. You know what I mean? Like if something cheaper, >> might have to fight me. >> The lockers aren't fully used. Correct. >> They are not being >> not used at all. >> How many of those lockers are currently being used? >> Maybe 10. space there. I get it. It's 500,000. I
139get what you're saying that it's also just an opportunity. She's got a lot of space there and >> students really are growing that space. So that's my two cents. Whatever you do, it's great. >> So on the speaker and intercom system, so this it's a district-wide system. So I know I already talked to Rhonda a little bit about it, but it's all connected. So I guess I curious of the thought process behind replacing this which is relatively new. >> I mean I guess it's almost 10 doors now. Eight. >> So this is a district-wide Yeah. intercom system that operates kind of collectively. So they can do districtwide lockdowns, bell schedules, all that stuff. Each building has an independent like server where they can do their own bell schedules, but it's still all kind of tied
140together. So, I'm just curious behind the thought of separating the high school and how you would continue to make sure that it's all integrated >> or is it relative >> or is it all there under the high school? Does that >> No way. I think this was identified as being for the high school. >> Okay. >> The intent would be that it would still tie into >> So maybe the same system just an upgraded one. >> Yes. >> And these numbers came from back came from the group that spoke to it. >> Thank you. >> Well, I think you were >> it was Ben Maning and Brandon when they presented Yeah, that >> is everything they kept pointing to that room over there. >> So identified by them and they gave us budget numbers that
141we put into here >> if that makes sense. >> So it's not something we necessarily identified >> of the same system. >> I think it would be upgraded. >> Okay. that and I don't know if there's a >> 13 if it was all new >> right >> wire speakers servers >> and I think it helps it yeah integrate better with >> I think it was more of a backup because they said if this goes down then it all goes down >> and they were like it's based off a window of 97 something yeah >> okay >> on the uh canopy is that to pull down the existing and put up a brand new I knew that was a structural thing too wasn't it That >> this one here. >> Yes. >> Yeah. >> Okay. >>
142Nothing. >> High school. >> Oh, yeah. >> I said, "Oh, we all on the high school." >> I saved it. Add leaving. Leave everything in there. Is that okay? But you guys are if we say to you a renovation of the Bo a building. I mean, are you pulling everything out and then putting everything back in? Are you putting new equipment in there? I mean, >> I don't know what's in there besides a bunch of welders and >> need to tour it. >> Oh, I'm sure it's bad. I think it's the >> I could walk up in there. >> I don't want >> I spent like a semester >> even 50 years ago and >> Well, they don't they don't have to put any >> Yeah, I think it is. >> I think I'm good
143with that. >> I cross nothing off on that one. >> But then athletic, everybody likes to talk about athletics. I think we are missing something big on the football track and that is the AV system. >> I Yeah, >> I think that's and >> I think that's the voltage. >> Okay, >> make it upgrade. >> Thank you. That was >> But that also includes speakers >> because it is even >> stuff at the football field, but also upgrades at the maintenance transportation. their office. So that was part of him and Brandon also shared >> upgrades that need to be >> had at the moment transportation >> as well as the uh locker room area. >> The Wi-Fi is pretty much non-existent. >> Yeah, that's maybe that's not in there. Well, I mean, if you if
144you think I just think about the speaker system and all that, it's just >> and they use it. >> Yes. >> For I guess for track. >> I think the real question is adding lanes or just replacing the track because if you don't add two lanes, >> you can't post >> then you're Well, I'm just talking about cost, right? >> I I think that's going to be a big question. >> Yeah, that's going to be a loss. 68 million saved if you don't add two lanes. That's including new bleachers, moving bleachers. >> Yeah, I see. >> I'm a fan of having an eight lane track to be more competitive within our district uh in the region. Um I mean, we can't really host a lot of things with six six lanes. It's worked in the
145past, right? It's worked for the last how many ever years, >> but we have people turning away. We right now have not because it's only a six-lane track that refuse. They will not come here for FS hosted track meets that's been going on forever. >> Yeah. Middle school got cancelled last year >> and I can't really blame him. >> Pull it up on Google Earth and Google Maps and an aerial view. Here's more of 35y old track than there is the new one. >> So it's going to go in there. You'll have to repair everything underneath of it >> because it's all chipped away and broke. It would set recess back to fit an eight lane track once the bleachers removed like when they did the lights. I mean, what if this becomes a need
14610 years from now >> when you're going to be in there doing all the work? >> What happens if you take the eight lane track and just move our bleachers back? No, I messed up. >> And we got to move the shack, >> which I want to cuz I want to be able >> the correct >> they I recall multiple conversations surrounding those golden trees and they are not in good shape. >> Yeah, I think if they take them, they're going down. >> They might not make the move. >> No, I don't think the move. I don't >> honestly don't >> there's only a standing section. >> Don't take away the standing. >> It's 970,000 if you total if you add the two lines with the bleeds and everything. >> Let me ask you this.
147>> That's kind of it's >> for those of us that sat through those community engagement meetings. What did we hear about the fair? >> They were not having it. >> I heard I think it is heard. Um I didn't hear anybody. >> I didn't hear a lot of positive reports. >> I had a kid at other school. >> How many kids? >> Well, you're new >> roughly or anybody can guess how many kids participate in middle school track and >> also the number for high school track. >> And do we have any kind of record of how many people utilize that track within the community on a daily basis? >> So this is all things that I know. You know that I know. I know that I am actually every time I talk for everyone
148else. >> I know. >> I am not if I if I seem combative to each one of you, I am not coming at you. >> No, I'm just >> I do trying to represent the people that I hear from every single day. >> Maybe they picked on me the last couple weeks because they know I'm out of here. >> But I've been fighting for this stuff for a long time and >> we're having a very good conversation about it. Yeah. And right this track has been brought up on before my 10 years on the board. >> Yeah. >> Like >> I think the community uses it >> that track >> a lot. Every time I'm there, there's people on that track. >> Always. >> And I'm there quite a bit. >> I just don't know
149why we why people are so against >> Yeah. I don't know that enough would support it is where I'm at. Well, then they're they are not supporting the sport that has the highest participation year in and year out. >> I mean, go ahead, take that away. What if some of those kids they go out for track for the first time and maybe they stick with it or maybe it's the only sport they do whether they're good at it or they're not. Yeah. Take it away from >> I think they might >> because in three years that track >> will not exist. So, I have one thing to to add to this discussion, and this only makes our night longer. Um, I mean, the other option is putting some of those athletic things as a second
150question. Um, I'm not always in favor of second questions. Um, but it also sometimes if I feel like you're trying to push some athletics on me, I'm just gonna >> vote against it to be bad. But if you're giving me a choice, I might actually vote yes for both because you gave me choice. >> Um, and it's interesting what you say about many parents for track. Also, if you kind of separate it, that might give those parents that are really want that track more incentive to vote because they're like, "Oh, no. I'm the track parent. I got to vote for this. I gotta vote yes for this. So, I'm voting yes for this." Obviously in this is up to the district but a lot of times it's a if question one passes then question two
151can pass. Question two cannot pass without question. >> We're not going to give up all of our academics for to only have >> any idea the inflation of the construction over like >> year to year or five year 10 year period would be like we don't do it this five years later we've got to do it. What do you suppose like a >> normally a safe percent? >> Yeah, normally we would achieve between three and 4% escalated a year. >> But I'm saying doing it doing the two questions together to make that clear. >> No, I get what you're saying. >> You're Yeah, >> I'm just trying to put out there that >> so >> when the track is completely unsafe for anyone soon, five years from now, we are looking at a 3 to
152five give or take% increase in the cost to do it year after year after year. I mean >> I will say in the community engagement I think everybody was on the same page with replacing >> they were 100% they were no one denied that >> for sure. >> Yes. >> The the discussion was adding two lanes. >> That's where they >> adding the bleachers moving bleachers. >> And I'm gonna I think the bleachers have to happen. This is we saw the momentum building and I've already seen it going into our winter sports. The momentum is building around supporting our >> the support present now. But we also that is a community event place is is that >> facility and I think if we didn't do it we'd be kicking ourselves for not replacing bleachers that
153are in a horrible condition. So if you added if you just added everything on there, where are we sitting at? >> Added all these. >> Yeah, >> you'd be adding >> that's $3 million less than I should and that's addressing all the needs that we needed >> to break down. >> I don't think it'll go. >> I don't think it will either. >> It's not your job to determine that. >> We went through the needs, >> but we need it. Well, if we throw this fact out there again for 185 and it and we don't and it doesn't pass, >> but some things we need like urgently. Some things we need >> we need but we don't need it as urgently. The things that we need urgently we need urgently. So we need this to
154pass. >> The number the number I have in my mind. So, >> so if you were to go to a second question, >> if you took all that off, >> you're at 153 or 154 and then that's 3.2 be this for those items could be a second question. >> I think I think we need to replace >> that has to be there. that possibly. >> Well, and that's the one we can talk about a grant with. Like there there's a possibility we get a grant for that and we don't even need to do it. >> I'm I'm fine if you guys are all comfortable with that and think that that can pass. >> The track has to be replaced. Now the lanes is what I think people will block at. Maybe that's where we can
155decide. >> What is you guys' experience with two questions? >> Is is it split? Is it pretty heavily? it I I don't have a very good answer for that because really just kind of depends on the districts as you've probably heard me say like in some of my districts if you don't have athletics in there nothing's not going to pass summer if you got athletics in there it's not going to pass and so it just kind of depends on your district the only thing I might caution you with is I I agree with what you're saying on the track absolutely need to be replaced >> it gets a little confusing >> when that track placement is in the first question and then the second question is adding in two lanes if to making sure we
156can communicate that well to the public that >> that makes sense. >> What >> anyone other than an interest in the track you you gave them an option to add two lanes or not we don't have them now the heck with it. I mean why would anyone vote in favor of that because they don't they're not in this seat. They weren't elected to learn the why. >> Yeah. I mean we get that or not it's fine but >> Exactly. Y >> it's $400,000 now. >> Compound that interest you get someone to come forward. >> If you were 10 years from now to go to add additional lanes to the track, it's going to have to be resurfaced. >> It's going to have to exactly the entire >> one time when they did the bomb to
157renovate that area, do the bus barn or whatever. I don't I didn't even live in the county when that happened, but they knew that this was going to be something and they intentionally recessed the lighting and everything to expand that track when the time came to do it. The track didn't need resurface at the time. So, we are now pretending as if we know more than the people that came before and that group of people in the community and those boards. This has been the point I'm making is clearly, how long ago was that? The one that the bus farm was built on and all right. >> Back then they needed it. They knew they needed it, but they didn't want to tear up the track and didn't need it. But now >> we know
158better. I'm not saying I get it. We're trying to save money, but >> that's not actually what I'm saying. >> Well, I know like the one athletic thing, >> the cheapest of them all. Well, except for the boa that has been a need for I mean two decades. >> Yeah. No, I agree. I agree. >> Scrap it because people don't want to vote for athletics. I mean, again, not >> I just don't understand what we're doing. Like, >> we're trying to save money and put a number out there. There were a thousand people that voted in favor of a much bigger number and there was a little bit more that voted against it. >> I think we all know one of the factors that played back at the other one. I don't know that vote
159was necessarily all about that Bob. Some of it was, a lot of it was. But I guess it's just my opinion. I don't know. I I'm going to be out of here. It's irresponsibility now. We blow through capital outlay our front doors >> out of a building. We didn't buy freezers at the beginning of the year when we needed them. I mean, just go down the list of all the district money that is in Michigan. Why not throw back on there again out of bond issue that isn't going to cover our needs? >> What is the next book? Not saying that here can't go do another one. >> Absolutely can. >> I confused. >> But we can't fail. >> But we can't afford to throw it back on there again. We can't afford to have
160it fail. What? Why not? >> Well, because we don't. I'm just saying like if people All right, I guess I just think of it differently. I I don't know how you go through a list and identify the need of every one of those and sit up here and say, "Nah, we don't need it." >> Yeah. >> Well, what what we're afraid of a couple hundred,000 or more, they if people vote on it and they want to pass it, they're going to vote on it because they know that the needs are there and they're going to pass it. They don't care if it's 20 or 16. the people that are going to vote. How can you speak for all these people? You don't know. I don't know either. I'm saying if they don't vote for the
161community engagement ones because we attended them and we heard them saying like >> I didn't know anything. I had my >> There were tables who were completely for this >> eight lane track. >> Yes. >> I didn't hear that. >> There were property taxes. A that's all I heard. >> Yeah, >> I didn't hear as much in favor of that. >> I didn't either. Either needs reserved. >> Yeah. Uh >> trust me, my kids >> are all about I was broke for that. But I'm just saying I don't think the community's point. This was part of the dismiss. So, a big issue we had I heard with the last bond was people didn't agree with the additional building in between and it was I I'm not even going to get into the details. This was
162just a minute part of the sporting or the athletics portion. And to me, this is an obvious I'm with Dave on this. Like to me, I don't understand why me wouldn't do this. This is an outdoor classroom. I saw Axel taking kids every day. It was nice outside, walking those kids to that track to be out there and be outside. >> Nobody says we're not resurfacing the track. >> Yeah. >> No, I agree. But I'm saying with that like >> gota like these bleachers falling apart. I just I I think if we I don't know that people are going to bulk if we and throw a huge fit if it's 185 or 165. >> I think when we hit 20 and above is when people were freaking out. >> I don't think we can get
163past 15. >> But that's your opinion like a lot of people that I don't know anybody >> property taxes out the wall from >> that's not going to change. They went >> I know but I'm just saying. >> Okay. Well, if they don't want to pay their taxes. >> Well, trust me, I pay tax. I pay a lot of tax. >> I don't. >> Lucky. I don't know how you get with that. >> For a living, I deal with farmers that are going to get taxed the most on their ground. And none of them like me talking about this. >> Okay. I'll have Brian. So, >> so >> I'm just trying to advocate for the people that know we need all >> But we're trying to advocate for the other half. We're trying to be
164the happy medium. you're only put it just for example if we put all the X's back on that and it's not to exceed 185 then we can come back before the election and educate the community on why these things are important and I think maybe that's where I don't want to underall it don't want to put out something for 16 and then all of a sudden be regretting every decision involved with that. And the bottom line is is like my kid plays sports. He doesn't do track. Do I think he doesn't do football? Do I think we need it? Absolutely. >> And I know a lot of us do. >> Yeah. >> And I know there are people in the community, but we're not saying this is exactly what we're doing right now. We're putting
165out enough. >> Yep. >> To not exceed. >> Well, for the record, I think we need it. >> I just want to be very clear. >> Exactly. >> You want the best of me. No. >> Trying to read the bottom though. >> Oh, >> 185. >> Oh, yes. Sorry. >> I don't >> Maybe we spit on filters. >> Yeah, we seem to all have different opinions. >> We need to think on it. >> Let's think on it. You know, I in my mind, I can't see where we can have it fail and put it off another year. That's that's where I'm at. >> And I get what everybody's saying. And I get I get it. I totally get it. I think we do need everything on there, but there is things that are going to
166have to give. You know, my wife wants an addition on the house and she has many reasons why we should do things, but there's only so much money you got. >> But when you do it, do you make sure not to insulate it or you just don't put a window on? >> We scale it down to where it's what we afford. >> I got it. I got it. >> And that's what we got to do with this. >> My money. >> We have to scale it down. My money. >> Yeah, I did it. And I get it. I think part of the responsibility though is educating the community on okay that's $20 difference a year >> but for you that's it $20 a year. >> That's offensive to some people which >> I understand that
167I understand your argument completely for the record with you. >> Yes. >> I'm afraid to think I'm not swimming. So like by all mean >> what's everybody on Thursday this Thursday? We're going to read night, but >> Oh, I have a concert. >> We can do it early. >> I gotta be Lawrence by six. >> We have a read at six. >> After school, >> probably at >> I I mean, if we did five o'clock, >> Derrick will be out of town. >> Is this something he can call into or you would call into? >> What are you doing Thursday afternoon? We did it at 5 a.m. I think we should take a few days to talk to the community or see if anybody wants to talk to us about what they >> but what's
168the number between >> how many people are million >> and that's really I heard a couple people with questions or maybe hearing concerns from the public about the canopy >> if we do that the bus canopy the bus canopy is what she's asking now. >> I thought I heard something questions about that, but maybe I just heard that. I just >> No, that's one that's >> I mean that's a that's a nine. >> I thought we pulled that. >> Yeah, 900,000. I thought we pulled that. >> We still pull it now. people. >> That's a compromise. >> People look I mean here I was at 145 is where I was. >> Oh no. I I will I won't sorry but I cannot agree to a 145 like I >> And you genuinely think that the
169community will get behind that number after what we went through last year? you'd genuinely I'm asking you to genuinely genuinely think about that >> and without a doubt because of this conversation here and everything else and then learning from your mistakes. >> Yeah. >> Like you lose a game. What do you do? You go get better. >> Yeah. >> So, we've learned a lot. We had community engagement. >> Set board goals. We're having this conversation. We're going to have more stuff now. We know how to fill in the gaps and get better. Yeah. It's communication of this stuff and it's not focusing on the ones that are no already. >> I agree with that. >> I mean, we focus so much time on the small percentage of people. They might be the most vocal. >>
170It's all about execution. >> It's a not to exceed number. And so again, everything on this list is that with a CMA on it, right? >> Okay. >> And there's conversations we discussed last year. What are the things that we could go get ourselves where we don't need a CMA on? >> Right. So we could >> this is handing it over to somebody that's doing everything no questions asked right so >> there savings it could be like technology is oftent times something that the juris what was discussed last year the very bond and 90 whatever >> fell short they ran out of money on certain things >> so I think it's a disservice to our community >> we don't have a number to give them an option to say we're not going to at least
171fall we're not going to fall short >> yeah If we fall short, won't we look like a bunch of idiots? >> No, I would rather be able to give this message. We did it the right way. We've hired an architects. We had all these community engagement meetings. We've heard. We know all the things that we need to fix. Majority of this stuff is absolute need. >> Oh, yeah. >> This is all deferred maintenance stuff. It's been >> We all actually agree on that. We can all agree on that. >> I think it's the messaging of saying we did our due diligence. We learn from our >> and you guys are in charge of helping us with messaging. >> Yeah. >> And we have four months to educate our community on the number we we said
172do not exceed. >> I get the number looks high, but I mean if it doesn't and we wait a year and then we're not going to start production for another year. If this even passes, we're still so far away from starting construction. The cost of things are just going to continue to go up. So at what point is it going to is there's not a good time to do it. I don't think there's a perfect time to do anything. >> But I mean if we're waiting and continue to wait and deferred maintenance capital outlay is going to continue to go. Cash balances are going to continue to go down. We're going to be in a bigger deficit that we might not be able to get out of. >> Yeah. >> So at some point the
173community needs to understand and >> we have to be able to take care of these things and set ourselves up for success. We're talking about 20 years from now. So, if we do it now, another large bomb like this isn't going to happen for 20 years. So, where is our school district going to be? If we don't, we're not going to be in a good spot. So, >> and I think to >> if if the track is going to be the thing that breaks this, I highly doubt it. It's my opinion. >> But to add to it, what your point is is that this hasn't been a three-month discussion. >> No. And I've heard you hear people, oh, it's coming up so fast. This has been a continuous discussion. And it never stopped happening. >>
174No, it's in our face. Every month we sit here. >> Every day we go to the building. >> Yes. >> Um, yeah. I was just going to look here. >> Yeah. Over millenn. >> Let's go over this the difference in pricing because that might change some minds. So if you look at um you got a copy of that? >> Yeah. >> So if you go across the top um 10 million, 12, 15, 17 and a half, 20, I kind of give you a ballpark. And then for each one of those, how many mills was a 30year, a 25 year, or a 20 year? And if you think about what was discussed at the last meeting, we are 15 mills behind the state average. So just to kind of help you put it in context. Um,
175so if you did 17.5 million for 25 years, and I'm just picking that because one's higher and one's lower, that would be 13.15 mills, 17.5 million. But so one of the things people don't always understand mills which is always the problem with school finance 25 years of school finance is so complicated. It just is. >> Um so keeping it round numbers I know no one here has a $100,000 house probably but $100,000 house it's uh $12 a month for that 25 year 17.5 price tag. And so you do the math on top of that. Do you live in a 100 $200,000 house, $300,000 house, whatever that is. So yeah, that's the math that you're going to be showing people. >> Does that make sense? >> And the medium home you'll see at the bottom in
176our community is $193,000. >> So if you take a $200,000 home, which is about close to median, that would be 83 cents a day. $25 a month, $32 a year. >> So that's kind of >> Yeah. >> How >> you're on 175. >> That's 17.5 at 25 years. And then you can >> that's kind of right in the middle of everything. >> Yeah. That's just kind of just looking at kind of where you're you guys were talking. That's the closest example. >> And last year you looked at a 25-y year bond. >> So that's why I picked that one. But you can say, okay, well, what if we did 20 years be 14.75 mills or 30 years 12.2? >> That's pretty standard. But we see all three. >> We can always pay for you. If
177we did 25 years, it could absolutely pay off in 15 >> or I was going to say I would argue that was a mistake. That's part of >> things good on paper and you save money. It makes sense on paper. >> Between 15 and 175 is what? $44 on a year. >> I'm sorry. Say that again. >> Between 15 and 175 on one year $200 median is $44. Correct. 44 per year >> pretty much roughly. Yeah, I see what you're saying. >> Yes. >> So track or no track is the difference of $44 a year >> is what you're saying. >> Yeah. >> Well, it does put it in a little bit of perspective. >> Well, it's not $3.50 per month. >> That's bleachers that everything in that last one. >> Put it into perspective
178a bit. >> It's dollars can change a bit. It's going to be different for people that have higher homes, right? Higher value homes, but on the media, you're looking at a dollar and some change a day. Now, I don't disagree with the people with Jefferson County and what they're doing with property taxes, but to me, as a I'm talking as a patron here to get all of that stuff, like that's a no-brainer to me because my kids are going to grow up here. And >> for 25 years, you're set up for success. >> And I have my youngest is a junior. I have one and a half years left with students in these buildings. And I still believe it's our job to take away these buildings. >> Yes. It's the community's job. >> Talked to
179a lot of people that have no kids. >> Yeah. >> It doesn't matter. >> As for this district, >> you support education. This is part of supporting education. >> Yes. >> Um at at say 16, what kind of revenue would that interest acrue? noise. >> Yeah. >> You're asking about interest that the bond. >> Yeah. Acet 900,000 and a million. >> Okay. At 16, you gain an extra 900 to a million of interest acrewed from the bond. 16 versus >> at 16 million. >> Okay. >> You would acrew another 900 to $1 million >> of the interest of that bond. Correct. >> Yes. >> Yeah. You would you would earn roughly on interest? >> What are we thinking? >> Looks like a two-lane track move or anything else scrapped off this. But again, I'm not
180trying to hurt anybody's feelings. Well, can we hurt feelings? I feel like it's just >> okay. I'm feeling better with 175 than I am below that. I mean, honestly, I'd like to go 185, but I'm okay with 175 if that's what I used today to give a song about. >> My head when I got here landed at about 16 15 or 16 is where my head landed. So if I were to compromise up to 17, I could put also me in the middle >> cuz my head was 16. >> Like I'm >> I was at 145, >> man. So it's like >> you guys had these numbers in your head and we just went through every building. >> I know every part of this and we're not close to that. So on $2.5 million >>
181in 175 >> again I don't want to fall short here and be stuck in a spot where we >> didn't do what we needed to do. >> So I see the logic. We all I think the logic just what can we sell is where I'm at what we can sell to the community is >> but are we allowed to do that we can't be out question. So, before we spend the rest of the night on this, >> where where's everybody at on the number? Just let's just do that real quick. >> 17. Where you at, >> Derek? I'm at 18. >> Darren, >> uh, I could go 175. >> No, >> I could do 175. I'm on that number because we went through every line item. >> 175. Is that what >> 17552767? I'm just
182saying that's my number. >> I agree. >> So specifically they want you to round it. >> I don't want anyone to hear the >> on the district of our size. What? What I'm asking what are the odds? But do you believe something like that would pass? I mean with with what we have going $65 million. >> Well, okay. So, my honest opinion, Matt, on that I I we cannot answer that question. answer it. But um what I am going to say is I was I'm aware of a lot of bond issues and so I was aware of this bond issue passing. It wasn't ours. So I didn't pay as close of attention, but in my head I thought it failed by a lot. It was in my head because there was a lot of controversy
183around it. >> Um and I think I was hearing the controversy, but when Brad and I met and started talking about this and he shared me with me exactly what the numbers were, I'm like a lot closer than I thought. Um, I think there were some other factors that kind of went into that and got political. Um, if we can keep it from getting that way, I bet you can turn over those extra few hundred votes for far less than you were. You have to be comfortable with it because you guys are selling it. I mean, you guys are the ones standing in front saying I voted on this and this is what I think you should pay taxpayers. So, it's a tough spot for you to be in. But I think those factors, understanding
184it was just a few hundred votes, there were some external things and you have brought the number down that makes me feel better about it. >> That's my >> and the numbers down a year later. I mean, how many things went up? >> Yeah. Like scope that would have been. >> Would anybody like to make a motion on a number? >> Do you have to read the resolution? Any motion? You ready to start? >> Great. >> So, someone will >> one is Aaron ready. >> Which one? >> There's another three. >> Yes. No, >> someone will make a move that the resolution be adopted. Someone will make the second and then the resolution is read and the resolution is what's in both >> whoever wants to. But someone needs to move >> someone second. Someone
185reads the resolution and then you make a vote. Listen to I make a motion that we >> I don't even we What am I trying to say to not to exceed >> put forth a ballot option not to exceed >> put forth the ballot option not to exceed 175 $17,500,000 >> second Oh, mayor. And well, a resolution authorizing and providing for the calling of a bond election in Unified School District number 340, Jefferson County, Kansas, Jefferson West, for the purpose of submitting to the qualified electors of the district the question of issuing general obligation bonds of the district, authorizing application to the state board of education for the authority to call the bond election and for capital improvement state aid, and providing for the giving of notice of the bond election. like the second >>
186second waiting to see if I needed to. >> Okay. When do when do we do the term? >> When it passes 25 years, 30 years, 20 years, whatever >> that would be a question you ask. >> What's everybody feel? Is it is the >> 30 25 >> I did like was it the 25 where we said 25 would be 13. >> 25 is where I figured. >> That's what I figured too. was where I figured the $44 difference is >> and if so what does that look like in a resolute or motion? >> Well, I can just speak. >> You don't have to have 25 other than let me know. I will call the bond advisors in the morning and they will update everything else in here. >> Give me direction. Is everybody okay with
18725 or they got I mean this is 20 >> I mean >> 25 is the hope that pay off sooner. >> Yeah I'd like to do 20 but that's fine. I mean 25 if we pay it off sooner. >> Yeah. Fantastic. >> I guess it's like a four or five year card. >> Yeah. >> So >> Aaron will have >> Did your phone go wrong? >> Yeah. I have food canceled already. You're in a board meeting. I was like, "That's >> why do you think I've been over here?" >> I'm not kidding. >> It's not like you're battling each other. >> We won't have the chambre. I was fighting for the chamb. >> Okay. So, >> all right. Just a quick update. Typically, when the weather is bad, we don't have a dance. tomorrow. I'm
188calling an exceptionality is because all the county roads are bad >> in our subdivision. >> Oh man, it's raining. >> The sun to melt and warm up. We will have activities in the evening. We've got one bus in the ditch in Lakeidge. We had still there. >> Shoots. >> Tim Roberts just texted He just got the canopy fixed at the middle school temporarily. So, he was getting ready to go back out, >> but we just couldn't. And everybody else around us is doing the same just because county roads are so bad and slick. >> We get by tomorrow afternoon, we'll be in a lot different spots. >> So, you all get to sleep in tomorrow morning. Yeah. >> No, we got negotiation. >> What do we got >> personel? I need a bathroom break. >>
189Okay, hold on. We got uh we got executive session coming up. >> Uh can we do the res regations and same >> I don't even know if you need to go in. >> Okay. >> Unless you have a question. >> Is anybody >> Thank you for your time tonight. >> Thank you guys. appreciate it. >> We don't have any resitions we just >> Oh, okay. Well, we just got one for the >> Oh, >> but I thought that was a >> that was already we already voted. >> Okay. >> The resation >> before we before we take a break here, the the one and only contract we have is for baseball. >> I was going to say I don't think that's a controversial bit. >> That's not We do that. >> Yes, we're going to
190do it right now. I make a motion. >> I bet you do. Approve the contract. >> Approve the contract as present for Terry Stevie. >> I didn't know we were doing that. >> We need to say it. >> Terry Stevie for head high school baseball. >> Second. >> Favor seven. >> Now we have We're going to leave Brad out and take this. >> We're going to do the bathroom break. >> Admin in. Why don't we get 20 minutes with a fivem minute break? You asked one. >> Okay. >> How are we gonna get in here? Hey, hold on. Got to vote on it. >> Mr. President, I move to enter executive session for KSA75-4319 for a period of 20 minutes at 9:21 p.m. to discuss personnel issues and non-elected personnel under coma exception including or
191not including Dr. Newan Swander or admin. >> No, including the admin >> but including admin with a open meeting to resume in the boardroom at 941 41. Thank you. Second. >> We start with 15. >> Okay. >> Mr. President, I move to enter executive session for KSA75-4319 for a period of 15 minutes starting at 9:42 p.m. to discuss employer employee negotiations under the POMA exception including Dr. in squander with the open meeting to resume in the board meeting at >> 9:57 p.m. Second. >> All in favor? >> Yeah. >> Mr. President, I move tanner executive session per KSA75-4319 for a period of 10 minutes at 9:57 p.m. to discuss employer employee negotiations under com exception including Dr. Newan Swander with the open meeting to resume in the boardroom at 10:07 p.m. >> All in favor?
192No, that's all. here in the middle school JB's middle school >> but it's like some of the J boys are going to be >> superintendent report any um >> not >> the only thing I was going to report on >> was um inclement weather. If you guys had any questions on how we go about making decisions um I am not trusting the local news at 5:30 anymore. >> No kidding. We all got >> um >> tomorrow we will have activities in the evening just because the roads will be 40°. >> Yeah. I don't think so. >> But it's not going to be good and we're down one bus because we still have one >> in the ditch um just block north of my place. And but anyway, the only other thing I have was just
193congratulate the seven of you on being at this milestone in the uh the whole bond thing. And just remember, every school district that has a bond issue, it raises anxiety in the local community because that's, you know, in hadn't done it for 30 years and you experienced last year, every district goes through the same thing. And um but good job of all the time you spent over the last year and a half working on this. I think we all know we've got to do something. It's our turn. It's time. Whatever. Um I'm with I don't get a vote, but it's my generation. >> Um you'd mentioned you got a year and a half. Mhm. >> I don't have my kids aren't in, you know, but and I don't make a percent off of anything. >>
194But I'll pay more than most people, >> but I'm okay with that. >> So, >> I need their oaths if you have them. >> Since it's a new term. >> Oh, >> you will have to do we have to go to the county. >> Yes. Okay. And if you have you received your letter yet from the county? >> I don't think so. >> I doubt it. >> Probably. They were still waiting on Shan. >> So you guys when that >> Oh, anyway, that's all I was congratulations once. Should I just call you and let you know? >> We can have a little ceremony then. >> Yes, we can have a ceremony date. >> And your flag is location. >> Yes. >> What? Yeah. >> No, I just said ceremony like in an adult location. >>
195Yes. >> Well, >> not attending. >> Okay. Not one of >> I won't hold you to every promise, >> but >> it's been great working with you and we will continue. >> You will never know how much I appreciate >> but I didn't break my promise. >> They worked really hard to get Brad here. >> Yes. So yeah, remember that was about Sorry, buddy. >> He called me back. I joked with Britain like I'll call him and he ain't gonna answer. He's gonna know what this is. >> He called me back two minutes later. Was like, "Okay, don't hang up." >> He was like, "Thank God they called me. >> Here I come. Let's all go around." I call them.