BoE Meeting - 11.03.2025

001Tell me when. At this time, we will call the Jeff West Board of Education meeting to order. Monday, November 3rd. >> Any comments from patients or guests? >> I do. I just have a request. >> Okay. >> So, you get you'll get three minutes. >> Okay. >> Go for it. >> All right. I'm Linda Brown. Um, I don't know if you're familiar, but there's an app that the students use. Well, they can use it and they're encouraged to use it. It's called the Stop It app. >> Okay. Some of you familiar with it. Well, it's a it's been in effect, I don't know, before 2019 or right around 2019. And there's a process that's supposed to go with that. They fill out to this app, they fill out some information about incidents that occurred and

002the incidents have to do with bullying or harassment, those type of things, which is pretty widespread. I mean, that avenue of bullying can be a lot of things. Um, in that stop it app, then there's a somehow there's a form that goes to someone and when they receive it, they're supposed to follow some protocol and there's a rubric that needs to be followed. Again, this has been in effect since 2019. So that's six years ago that this has been in effect. And it may be that it needs to be reviewed at this time because we've had a lot of change in administration. Um the students of course are different. You know, we don't even have one four years ago that we're here. So it probably needs to be looked at and reviewed and then changes

003if they need to be made needs to be updated. So, what I'd like for you guys to consider and whether the rubric itself was approved by the board in 2019 that they're using. So, I'd like for you to consider um finding out where or having a committee or somebody work on this and find out where this um form I don't know it's from the app. So, I guess it's a form. It's an incident form that goes to someone, but nowhere could I find out. And I researched the internet. I researched Facebook. I researched their handbooks everywhere. Could not find out where this form goes. Who does it go to? I don't know. Never said. And then once that incident report comes in, they're supposed to determine a level of behavior that it fits into. And

004then based on that behavior, there's some corrective action that's taken with the people that are involved in it. Who determines that? It doesn't say. There's nowhere nowhere in any of the information that I found that it tells us where that occurs or who does that or it may be a committee that does it here at school. I don't know. Um, also there needs to be a process for following up with the victim and the victim's parents. Nowhere could I find that either. There's all this stuff about what happens with this Rubik with the person who was involved in the incident that did the bullying. But the victim and the victim's parents, I don't know. There's nothing that says. Um, there's one place I saw for a signature of someone, but it it didn't clarify exactly

005who was supposed to sign it or that there was any meetings or anything that occurred prior to that. Also, uh, what happens? Where's the documentation go after this? You know, if if there's some corrective action taken, where's the followup? Who's contacted? Um, you know, is there followup with the the victim? Do they feel safe now? Is it not going to reoccur? And if it does reoccur, how do you know if you didn't document it? And lastly, >> go ahead, finish your thought. >> The training on it. You know, there's got to be training. And that if that was um in 2019, six years ago, has there been any training with the administration on it? And then along with that, the students and the parents need to be aware there's a stop it report, there's a

006process to follow. and what what should happen if they fill out this form and what they can be guaranteed of and that and their child is safe here at the school. So, thank you. >> Very good. Thank you. >> Thank you. >> Um I could ask a question. >> Yeah. >> Permission. >> Yeah. Not in this forum, but would you be willing or able to provide an example to an administrator or board member in which you believe it's not happening? >> Uh, yeah, definitely. >> Not here. >> Yeah. Yeah. Yeah. >> But safer space. >> Yes. >> Behind closed doors. But >> yes, >> if you would be willing, that would be helpful. >> Yes. Thank you. three minutes. >> Janelle, I'm going to apologize to you. Um, you're we after we talked, I even

007told they your email went to our spam and I don't know >> I got it. >> Many are doing that now right here. >> Yeah, I just got the correspondence, the last correspondent with you and Brad >> now, but >> but I up until well the other day at practice, I told Davis said there I found it after I talked to you. So I apologize when you >> my email address you guys >> I know the feeling >> but we we need to figure that one out because >> it's not just that but >> no it's happened >> it happened previously >> quite pretty >> any so I do apologize to you >> go >> um so I did send an email on October 10th in regards to the high school volleyball activities account and

008the way that it is being unused. Uh my name is Janelle Harper. I'm a 2001 graduate from Jeff West. I was on the first in history volleyball team that went to state. I played college volleyball. I'm very passionate about it. I'm a coach for middle school. Um I'm also a parent of freshman volleyball player. She loves volleyball. Loves it. Um, between July 2022 and October 2025, the Juck West volleyball program raised over $30,000. Mostly those were student led by cookie dough fundraisers. As of most recent report, more than $24,000 is sitting there unused. The money was raised through the hard work of our students, parents, and the community to support our volleyball team, not to sit idle while families continue to pay out of pocket for meals, shirts, and signs. This all came to light

009because as a new parent, I simply asked a question. What's the fund mate raiser money being used for? Not a single parent, not even one of those upper classmen could answer. Those kids have raised money for three years. The only thing anyone could remember was that the money was used in the years was for the pink out jerseys, which was around $1,400. That's in your email. When I asked the coach directly what the money was being used for, I couldn't get a clear answer. that raised red flags about honesty, accountability, and leadership. Then I learned how fundraising was being handled with the players. The very first night, my freshman came home after fundraising, she came home in a panic, saying that she was told she had to run if she didn't sell enough cookie dough.

010She ran around the neighborhood that night to sell more out of fear, not motivation. Later in the season, she woke up at 10 p.m. before a game, frantic because she'd forgotten to get her secret sister gift and didn't want to run. The girls never actually ran, but the threat was there. And that's the problem. It was a scare tactic and it's been used for multiple seasons. That's not coaching. That's intimidation. It violates basic expectations for how we treat our student athletes and goes against Quesacia ethics, which clearly prohibits physical activity as punishment or tying to fundraising. No athlete should ever be made to feel embarrassed, have fear, or guilty tied to money. The coach has continued to blame the previous athletic director, saying that she was told no whenever she tried to spend money. But

011that excuse that no longer holds up. As a coach, your job is to advocate for your players and make things happen, even when it takes extra effort. I've coached middle school volleyball here at Jeff West. I've worked with administrators and dealt with red tape. It's not always easy, but if you care about your program, you figure it out. Sitting on $24,000 and claiming helplessness is not leadership, it's avoidance. Meanwhile, parents continue to cover costs that this account can easily pay for. Team signs, team meals, team t-shirts that don't even have our logo on them. Weekly secret sister gifts that are required by the coach. That's $10 a week. A lot of families can't afford that. The coach wants a volleyball aircat. That's an amazing piece of equipment for this program, but she claims it can't

012be purchased or she was told no. And every one of those items is allowed under Quaca rule 20. >> Agreed. I'm almost done. >> No, keep going. >> There's no reason this money shouldn't be supporting these players directly. This program is stuck and the reason is leadership. >> The district keeps saying they want to build a winning culture. We see that happening right now with our football team. They're seven and two. The stands are full and the community is thriving. That's what happens when you have strong leadership, accountability, and genuine belief in your players. Volleyball could have the same success story, but it won't with the current coach. We cannot build a winning program under someone who uses fear instead of trust, excuses instead of effort, and secrecy instead of transparency. The volleyball activities account

013needs a clear seasonal spending plan that's shared with parents and players at the start of the season and followed through at the end. The coach should be held accountable for using the money as intended and for rebuilding trust with both players and parents. This should be oversight from administration and a firm expectation. And this program operates the way every other successful program in the district does with transparency, purpose, and respect. This isn't blame. It's about accountability, and doing what's right for the athletes. The money's there. The girls have done the work. It's time to use the funds for the intended purpose. Jeff West volleyball deserves leadership that's honest, transparent, and focused on the players, not someone who misleads parents and uses fear to control our kids. I also want to say Holton and Silver Lake

014were in a state championship this weekend. We beat Holton. We had a team that had amazing talent this year. We lost a set. We were out of rotation. My seventh graders never been out of rotation. Talent went down the drain and our kids are devastated. My daughter wasn't even a part of that varsity team. But we love volleyball and we love Jeff West and we want that winning mentality and we want that accountability. If our kids would have went to state, you guys, they would have been in hoodies that didn't even say Jeff West on them or maybe the team t-shirt their parents bought that didn't have our logo on. Other states that were there have warm-ups, have bags. It's a formal presentation. They're all introduced. They are dressed to the nine. What would we

015have done? Cool. kids go out there and your t-shirt doesn't even have our logo on it. When we have $24,000 in this account, I understand the $50 rule with casea rule 20. I spent hundreds for for meals. My kids t-shirt and these secret sister gifts. I want my kid to have the artic. They're $2,000. We have $24,000. I dealt with the previous athletic director. I had to work my butt off to get what I needed for my middle school kids and I got it with the help of my principal. >> They they are working on a fundraising policy which Brad's going to give us a little update on the progress on it in the superintendent report. It has been a messy area from day one, the fundraising. Um, [clears throat] honestly, I believe in where

016I mean question. >> Yes. >> Um, I'm just curious like at the parent meeting, what was were you guys told then what the goal for the fundraising was initially or? >> No, we were told we had to do a cookie fundraiser. We had to buy the signs for out front and we had to buy our team t-shirts and that we we were not volunteering. We were being signed up for to provide team meals. And we got that schedule. >> We got that schedule. We got that scheduled the night before the first match at like 10 p.m. >> What's the deal with the cookie fundraiser with the volleyball? Did they commit to some? >> My understanding is I don't know how many years ago, but we signed agreement with the cooking companies. I could be wrong.

017I'm like third, fifth. the a five-year contract, but it's like we talked about last spring when the board looked at a KASB policy on fundraising and we said there's no need to even considering it because we would be violating it and just about because we're all over the board as a district with fundraising. Uh we've been working on a policy that the board could adopt that wouldn't immediately vi would be in violation of and so we plan to have a first year in December. We worked on it again today and we have unique we can talk about it later in the agenda. >> Yeah, it's at the very end. I have one >> it cost about $4,000 every year to have that fundraiser. Yeah. >> But then we're earning we're getting between 11,000 and 5,000.

018>> So the issue isn't with the fundraiser itself. It's just with where the funds are going. >> You have to pay to do a fun. >> Yes, we have to pay the vendor. >> I'm mind blown because I just raised $31,000 for the elementary school for cookie dough and it was free. >> And please keep top of mind that our kids are being threatened. Would we so good though that they're gonna have to run? >> What is the avenue that it takes to spend the money in this account? What I mean, what are the what are the steps? How does it work? Does it the coach go to >> I would go to Brena would ask what my needs were. I would tell her my needs. Her and I would work with Brad to get

019what I needed. Okay. Not Brad, our old our old athletic director Matt >> that all of that we're laying out. >> That's where the policy needs to be put in place and people need to be held accountable for what's going on. >> That's what's >> the biggest thing. >> We didn't have fundraiser money at the middle school. It was all the school's funds. >> Oh, >> this all you got to do. This is what I want. It passes the the rule through. It passes our district policy. Cool. Write a check. Buy your artic volleyball equipment. I want to know how many years we have left to pay $4,000 to have a fun there. >> Three. >> We have three years. >> Sorry, we've done three years. We have two more. >> Can we get out

020of that contract? >> And then um all the taxes we >> August taxes were 335. September taxes, these are all department of revenue. Um >> September taxes 909 interest and penalty. Well, we'll have to get dive into this some more. >> Okay. >> The the whole fundraising, like I say, it's a >> I know, but keep in mind our children's mental health and my child's running around at 8:00 at night to sell cookies because she thinks she's going to run, but then she really doesn't have to. >> Okay. >> Thank you, Janelle. >> That's been going on for years. >> Thank you. Anybody else have public >> speak or guest comment? >> We get a motion to approve the agenda. >> So move. >> Second. >> Motion on consent agenda. >> So move. >> Second.

021[snorts] >> Favor. Five. Academic reports. Good evening everyone. Um it's been a busy month. Um I'm going to intertwine elementary and preschool because there's some intermingling of things such as enrollment numbers are holding steady. Um parent teacher conferences went very well. Um elementary had 97% preschool had 100% attendance. So it's great to get all the parents and families in and meet and chat. Um October 29th we were visited by the Scarecrows, the Topeka hockey team. Uh they came out, went to each room, met the students. Uh they had a chance to ask some questions, shake some hands, get a couple autographs. And in November, well it is November, uh November 30th, we are going to have a Jeff West game where kids can get a free ticket. They sent home the order forms. So we're

022going to be encouraging families get out and go see an event. Um cheer on the local team, semipro team. Um, Halloween parade was a hit. Um, it went off great. Um, we highlighted the new Meridan Police Department vehicle as well as the middle school band and Meridan Ozaki Library joined us this year to promote their new building. And then preschool made their debut. So, they led right behind. And the three-year-olds made it all six blocks. >> We had all plans all the way down. We were ready. And And I looked and I couldn't find a three-year-olds. And here they came behind the band. They were still trucking. So they that's just really shows you what they're doing over there. Um the difference now from what we saw 45 days ago is immense. The kids are

023really growing. Um Mr. Axel commented. He goes, "I I can't believe how well the three-year-olds lined up. They they could they should come show the kindergarten." So um it's just really going well. Um the the academics I can see in kids and their in their activities and and the stuff on the wall and the things that they're doing. Um teachers are engaging. It's just it's I just have so many great things to say uh about this new program. You know, we we were all in it. We all committed to our different ways and and it's it's it's paying off and it's just going really good. Um I I want to be I want to give a raw raw for cookie dough. Um because we just distributed 4,500 pounds of cookie dough. Um Methodist Church. >>

024Yeah, [laughter] there was a lot. but it's all distributed except for a couple of boxes. Um, and the preschool and the elementary combined netted a little over 1,200 $12,000 to use. Um, we've ordered soccer nets already. There's read night will be happening. Um, we've got some field trip plans for it. Um, some supplies and then we've got future plans like read night, not read night, excuse me. Um, one book, one school, things like that. So, we've got a list of things building leadership team is helping identify. Um, and we've got plans for a couple of years down the road. We'll want to save a little back for this and save a little back for that. So, we've got plans. We're working with Booster Club on that. Um, let's see some other news. We've got um

025with the changes going on with SNAP right now. I've had several people in inside the district and outside the district ask, "How can we help?" Now, I don't think the elementary's role is to take over food distribution for our community, but we can sure help those that do. And the two ways we're going to do that, one right now for the staff is comfortable for a cause for a $5 donation or $15 for the month of November. They can wear sweats on Friday um on the three Fridays and then the students can get involved. We morning announcements often talk about what can I a little kid do to help my world? Well, you can donate $3 and then wear a hat on a Friday, sunglasses on a Friday, or PJs on a Friday. So, just

026a little community give back uh to help God's storehouse. We're also working on a plan and we'll just calling it Stuff the Bus for December 5th. I talked with Mr. Hammond. He's all for it. So, I'm going to talk about it now. Um but I called Valley Falls. We're going to play them in basketball and it's junior cheer night as well and they're going to get one of their buses and we're going to get one of our buses and promote a food drive and not as a competition between the schools. But who wins is God's house because God's storehouse serves both communities. So, they're going to do a little something up there. We're going to do a little something down here. We're going to bring it all together on December 5th with a little food

027drive and just stuff the bus uh for food. Um Jill Marorrow is spearheading this and she's reaching out to God's storehouse. What do you specifically need so we can kind of target them? Um and if it's money, um we're going to work on some corporate sponsors where a local business can buy a bus seat and that $50 can you can have that seat. So lots of fun things going on there. Speaking of fun things, music program, first one rolls out this Thursday, fourth grade. Come out and see it. Um November 11th is Veterans Day. So, if you are a veteran or know a veteran, please just show up. You don't need an invite. This is it. Just come and be part of our assembly. And Thanksgiving dinner is November 13th. And we need servers >>

028by pointing fingers. >> Think the rolls again. >> Yeah. Yeah. Um, we will we will start serving at 11. So, I'd say if you're there about 10:45, we'll find you an apron and some gloves and >> put you to work. So, it helps. What it does really is it helps our cooks be able to keep the food coming out while you're putting the food on the plate. So, it's a big help. Um, and then the last one, uh, the Tiger, we had Tiger AR read. It was a big hit in October. We've got another one planned for November. So, watch your bulletin. >> Lots going on at the elementary and preschool. Any questions? No. >> Thank you. Okay. Thank you. Okay. So, just update you. Um, student leadership team, we've selected our students. We had

02944 students applied and interviewed and we selected five from each grade level. Um, they've had their first meeting and we I have a Google classroom set up and so it's been fun watching them just kind of interact with each other and like commenting on whatever I posted. but they were kind and polite and you know encouraging each other and like saying yeah I like that idea or let's do this. So it was just nice to see that they're already jumping in wanting to make some changes and are being kind and polite and respectful to each other about it. Um we'll have another meeting this week um to discuss you know some different fundraising things and then um to discuss like food drives and things like that. We are piggybacking off of the elementary and the

030middle school staff will have the opportunity to pay $5 a Friday to wear um their sweats. Our students are going to do hat days because they really love a hat day. Um, so we're just going to do three Fridays of a hat day for them. Um, girls basketball and boys wrestling is underway. Our numbers are a little smaller than I would have liked to see. Our eighth grade numbers, we only have enough to do one full A game and half a B game every time. That's kind of the same way with most of the league. They just don't have the numbers. Um, most of our seventh graders will get to play two full games. This Thursday, the Royal Valley doesn't have the numbers, so we're only doing a half one. It just kind of stinks.

031But I don't know how to get more girls interested in basketball. Um but so that's where we're at. But they are undefeated. So they are kicking butt while they are on small but mighty. >> Um our wrestlers, our boys went to Santa Fe Trail on Saturday for their first meet. We have 13 boys out and 10 of them placed. Um we had two first places, one, two, three, five third places and three fourth places. And a good chunk of them are some who've never done it before and they're giving it a shot. And so I know one kid his goal for the season was just to get one pin. He got a pin on his first match and so he was super proud and excited. Um so it was good to see they were working

032hard. They'll have a me and Perry on tomorrow. So we'll go to Perry. >> Uh yeah. So there's that. Let me see what else. Parent teacher conferences. They were okay. Um we did have 100% with fifth grade. Um sixth and eighth grade is just kind of hard. It really drops soft. So we did discuss a little bit at site council. Just some different things to try. We'll talk about it at BLT. Um, we usually get more numbers in February because we have our student led conferences. So, it is more advisory and very scheduled for just that little chunk. But, we've talked just some different things to try. So, we'll see what else we can figure out. Um, one of the things we're really focusing on with our athletes is getting them to remember that they're

033students first and athletes second. And so really focusing on, hey, if you're going to be gone, especially like when we get into track season where they're gone for like half a day or we have the nine o'clock meets, like you got to talk to your teachers ahead of time and get those assignments because you're responsible for them. We have um forms that they have to have filled out and they have to turn into their coach the day before they're leaving so their coach sees yes, you've checked and you've done your job as a student first. Um but I'm also working to reward them for having a good GPA as a team. When I talk with Cole about it, they don't do it for the middle school. they do the GPA, you know, award if you're

034on distinguished or um they do it at the high school, but I asked him if we could do it at the middle school. And so he didn't make certificates. And so I put in there what our GPA were. Our volleyball had the highest. They were 3.78. We had 13 4.0's. Football had a 3.47. They had six 4.0's. Cross country, small but mighty, they had a 3.38. Um they had one 4.0. And right now for our cheerleaders for the football season, they had a GPA of 3.57. So, we celebrated them. Um, proud of them for, you know, being able to manage their time, you know, doing the practices, making sure they're on their work and having those late night games and still maintaining good grades. So, we're really, you know, pushing that. Um, changes. We're looking

035to spruce up our display cabinets in the comments to kind of showcase um, our current students. Um, we've talked about having each grade level having a case and they could put not just like athletics or academics, but like other things, those kids who are, you know, improving, you know, just different ways to showcase each grade level. So, we're working on just trying to figure out some things with that. Um, area needs. I did talk to Brad about this. One thing Mr. Allen and I talked about as we were standing outside at um dismissal freezing in the drizzling rain that one day um the wind is blowing like just trying to figure out like almost a bus stop type thing coverage for our students to stand when they're waiting for their cars to circle around in

036the pickup lane. So, something I'd like to figure out if we can I don't know. Maybe we auction off all those parking spots. and not for >> um so just something I would like to look into getting. Um recognition, Tyler Pit, he had a um first vocal concert for middle school and he they did a great job. Um it was really good to see. Um we had a good turnout. So yeah, >> awesome. Thank you. that uh not that athletics is everything, but to see that these kids are managing sports and school is is a dedication because there are times well all these kids come home late and still have to do homework. That's pretty um pretty impressive. That's I like that. >> Thank you. Good evening. High school wise, um kind of like the

037elementary, our enrollment numbers are are pretty steady from last month to this month. Um not many changes. Um shared our parent teacher conference data. Uh freshman a little higher. The rest ranged about 20 to 25%. Um 25% is actually pretty solid for our seniors. Usually that drops off. So that um speaks well to our senior parents still staying engaged. Um our choirs, both Lakeside and Concert Choir, had their first vocal concert and did a nice job. Um and then I want to shout out to FBLA. They hosted a trunk or treat. It was the first time they did it. They didn't have a ton of students get in, but it wasn't for a fundraiser. It was just a service project. um invited all the students to come set up a trunk and just invite and

038had competitions for the high school students. I think as they continue to do it from year to year, it will grow and kids will get more into it. That first one is always a little more difficult to get the excitement built, but now that they've started it, I'm excited to see what it will grow to. Upcoming highlights. Um it says November 27th. Actually, it happened today. We had it was supposed to be October 27th. and moved it to today. But our sophomores went on a field trip and got a tour of Worurn Tech and they broke them out into groups and showed them all the different technical areas and schools that they have. And in the small groups then they were able to ask some questions, find out a little bit more about the technical

039fields that they could go in. And then we took them to Washburn to have lunch there in their cafeteria and then um on a tour of a college campus. Some of our kids had never been on a college campus and so just to show them what are some things that are out there and maybe what to look for if they go to do a college visit and have something to compare it to. Um our SAD leaders are going to attend a safety conference in Witchah in the middle of November and that is paid for by a grant through the state. Um and so we took two last year I think in a sponsor and I think there's three or four going this year a sponsor. So, um, that's exciting. They come back with new ideas

040and things to do with our students, um, and new ways to share the message to help kids fits make better decisions. Our math teachers are currently looking into the resources, um, that they will want to evaluate. So, now they're like, here's what's out there. Here's the two or three that we would like to have our curriculum director get for us. And then this next year, they'll go through and evaluate those. and then we'll bring a recommendation to the board for our next set of resources for math. So that's in process. Um coming soon is our musical. Um I wrote play but I need to correct that. It is a musical this fall and it's Percy Jackson and the Lightning Thief. Um they've been diligently working on set and lines and so we're excited to see

041that. Um it is a Saturday evening and a Sunday matinea. So we invite you all out. And then another highlight um Mrs. Wolf cutter will she will be present at the national conference but she also is going to be presenting. So I I think that's a pretty big deal. There's some pretty big names there in Washington DC. And so having one of our teachers represent and present is exciting. Our needs we're still in need of Paris but I do say we have a new one starting tomorrow. So, we're making some progress. Excited there. And then I just wanted to give a shout out to Mr. Bottom um for the great job he did with the fall season. I know it's not quite done yet, but um the feedback we've gotten from coaches and sponsors has

042been very positive and they're very excited to having them position. >> Questions? I spoke with my son who toured today and after we got through him demolishing six ice cream cones. >> Oh yeah, they were so excited about the buffet. [laughter] >> I'm like, >> he had a great day. He enjoyed seeing it in the variety. So, thank you for doing that. >> I get that. >> Mrs. Jensen headed that up for us to our phone. We'll be getting a [laughter] >> Thank you. Keystone report. >> You have it here. >> I just had her at Santa sessions and she told me to say that Keystone is fully staffed right now and she's very excited about it. So that's what she told me to say. >> Well, here we go. still recruiting >> paras but

043right now we're a lot better than we were. So that's exciting. >> Yes. >> The facility over in Losa is still on track and um other than that I think we're uh not a lot to update on other than businesses as normal. board issues final review of crisis management communications [clears throat] in the packet. >> So in the packet in diligence plus I gave you a handout. Um again this is uh we added some glossery. Um there there's so much that you could put in there, but we just wanted to hit some of the main glossery things that if it was to come across. Um the goal of this um really stem um from a year ago, you know, there were some good questions that we were deemed, you know, more reactive to crisises and

044we really wanted to give parents ahead of so Uh the cheerleaders are enjoying uh excuse me, the golf thrills are enjoying a little event out there. So that could be >> like a practice for the musical. >> Yeah, the musical going on right now. So, but anyway, this is a message that uh we plan to share out to parents in the community just letting them know and make sure that you know this is getting ready to go out. We will try to craft the language in a way that they understand that there is not a crisis going on right now. What we want you to know in advance is that in the event of a crisis, here's what we will be doing and here's what we would like for parents to be doing. The types

045of messages that they might receive, whether it's email or text, what those would look like. um you know that that you know do not call the office because you're not going to get an answer because the the phone lines are being used for the crisis situation and where to go. Please don't drive to the school. Listen to the message and it will tell you where to go if that were the case. So this is just trying to be proactive. One to let people know what we will be doing, what we would want them to be doing, as well as to let them know that we do work closely with emergency management. We have plans in place um just to help them understand that when it's quiet, here's what we want you to know that that

046we will be doing um in the event of this will go out this week. um you know that number five I don't know how many people really understand or really know but there is this thing nationally called swatting or just let them know that that is a thing we take it serious >> but there are groups out there that like to create havoc and and send into 911 that there is a situation going on at a church at a business at a school at a you So, we just want people to be aware, but we also want you to know that this is going to go out. So, if you get a call, this there there's not a crisis. We just want you to know that here's what we do in the event of and

047every crisis has a different scenario. Um, so anyways, just wanted you uh to have that because we plan on sending that out disrequal again today in leadership. Um, we will, you know, parents change. Um, people move in and out. We will probably try to send out reminders. We'll have them in enrollment packets maybe semester, you know, just just keep people fresh that we have a crisis plan um and we have prepared responses. We just want to make sure people are aware of that and how we will communicate with them in the event of >> Yeah, we need to stress that they need their contact information up to date and >> yes, >> be aware of custody issues or anything like that. It's can't imagine. >> Is this the proposed final version? I just noticed there's

048a couple small differences between what's on >> what we were given earlier. Yes. Yeah, we updated >> even today. We made a few different >> Oh, no. You're good. I just want to >> Yeah, this is that's why we gave you a printed because there's just a few edits to the printed because what was in diligent was put last Friday. We had leadership today just kind of finalized. But this will go out today. first piece. >> Um, just wanted you to be aware that it will go out. So, you know, we'll have to title the email in a way that doesn't create a crisis, >> right? >> Because, you know, it'll be >> it will. Yes. >> But anyway, >> that will be going out this week >> and no action on that. No, we're

049just to inform you. >> Um just trying to again be a little proactive. >> Okay. >> Uh student issues, we do a 10-minute executive session on that. Where's the sheet >> to include uh >> you want 10? >> Yeah. >> Mr. President, I move 10 or executive session per ASA75-4319 for a period of 10 minutes at 710 p.m. to discuss matters relating to actions adversely or favorably affecting a student under the coma exception including Dr. Newan Swander and administration with the open meeting to resume in the boardroom at 7:20 p.m. >> First second. Sorry, it's been a long time. All >> sounds like you're gonna run any >> So, we're back in session here. Um, it safety security plan you guys. >> Hi everyone, I'm Tim director here. um kind of want to talk about

050some of the data done on the brand and get into a few more of some of this information but um like that said it's IT safety and security and I think at times we forget how much our IT systems play into that our buildings safe and secure having phone systems at work having bells at work having intercoms at work um one of my biggest red flags since I started here was our bells and intercoms It's already >> it's on a Windows 97 server. >> So I remember 97 when I was in high school. So >> need to >> Can you update firmware for >> we can get a new system without update? Like this the infrastructure part of it is fine. We don't have to go gut everything, but we need to update the software

051side of it. Um but it was always one that it's been failing a lot. Like they had three Mondays in a row where it went down. We didn't have morning bells. We didn't have morning intercoms just because it takes a minute to get it to fire back up. Um, and then it's nice that it only lets us reset blocks at 12 and midnight. So for the until noon, our clocks on the walls are all off. So it's just a system that's out of date. But we keep running into more and more systems like that where we've just kind of let it go for long enough that we end up with a lot of things at once. Um, and that's a lot of what this is talking about. And I know these numbers get a little

052high and as Brandon was mentioning Sumi, but it's we shot a little high on some of these just so that we didn't lowball it too. Um, but the definitely the bells and intercom is one that really worries me every day and then when is it going to go down and not come back kind of situations. Um, our phone system is another one that it works. It's not like we didn't change the way phones work, but when we needed new phones, we had to go to eBay to get them because they don't make them. So, we're just on some systems that are causing problems when it comes time to update anything. Um, see what else? >> Yeah, I mean that. So, then the battery backups is another one. That one's crossed off the list here because

053we did end up ordering those, but that that the bells and intercoms would have a little blip in electricity and it kick that battery back up and everything would shut down. And I think even it says on here on some of these like it's maybe 22 minutes of battery backup on there. So we don't have much in place. So >> is that just for the high school? >> Yeah. Well, >> or does that happen? >> High school controls a lot of everything else is part of the issue too. >> So um let me take a second for those of you who don't know me. I'm Brandon Redell. I'm the contracted uh network and server administrator for the school district. I'm a 2005 graduate of the school. Was my first IT job for everybody in the

054room that knows me. Um I was brought on and I started assessing all the systems here. um last year and this list is what Tim and I have sat down with Brad over the last year to come up with what is critical infrastructure, what causes problems and what are some of the stop gaps we can do before we have a bond or a no bond situation to do some of the replacement work. Um so we identified the big things which are the bell system, the phone system, and then what we call our core infrastructure system that's in this room right over here. Um, all of our internet through all of our buildings, all of our phones, basically everything under the sun comes through a room in this building, then goes out everywhere else. So, we're

055relying on this building status as far as power status, utility status, everything. Um, if something goes out here, the whole district has about 20 minutes of backup battery power and then it doesn't matter if the ES has power, nothing will work over there. Phones, bells, you name it. Um, so one of the things that I'm doing uh for the last year is what little pieces can we replace right now to lengthen a lot of that, which is what we've worked with Brad here over the last month and we ordered um some of the battery backups um to work on getting this room um to where we have about an hour and a half of standby power. So if the power is out at the elementary school but not here, we're putting the same batteries down

056there. So our system which runs it up here will keep it running down there because the pathways will be up and powered um if they have a huge security incident down there and certain things go don't work. We're fortifying the ability to get word out get announcements in the building out of the building and everything else. So, a lot of this that we did is that um and then Brad had us put together two numbers. A one that what the bond would look like um from replacing all the critical stuff. So on that really long list, the top numbers on the top are if we don't do any major construction projects, if we with our existing buildings do a bond and we're working on the buildings themselves, here's what we're looking at from the IT

057and safety security standpoint, which is why you see like the elementary school fire alarm system on there. Um, it's from 1990 is when it was installed. It's not monitored, those kind of things. So, uh, my realm is a little bit out of it, too. I'm working on with Tim Roberts, uh, on building security as well. And so, some of those numbers that I provided on that sheet are covering a little bit more than it, but like Tim just said, it all touches everything. So, the big thing here is what can we shore up? If you guys do a bond, what would you be looking at? How much of the bond would need to go towards it building security? And then some options if we don't pass a bond, what will we be looking at for

058the next one to three years >> before we get too much further? So 421,000 is the low end of this hole. >> Yes, >> that's what no I mean that's the cheapest that we think that we can. >> So those low highs for each one were just Brad wanted us to shoot really high because we just don't we're getting quotes from Keller Fire and Safety. We're actually meeting with them on Wednesday for a number of things. So, these numbers are going to become a lot tighter. You guys are going to see um a lot more actual numbers. These are kind of placeholders. And we wanted to shoot for a range that we felt would be appropriate whether it was a small project or a big project. >> And would these projects be done in-house or

059we contracting? >> There would be a mix of that. Um, this is just a number as a whole, but it would mix in with that because obviously you would have somebody like Keller Fire and Security do the fire alarm because they need to be certified. >> Um, those kind of stuff, but you know, the cameras is something that my company took on because we can do it, we did it. Um, things like that. So, yes, it would be both, um, current vendors, potentially bid outs, new people, um, more or less. This gives you guys some numbers as you're working on the bond to kind of know, hey, what from it? Because it is nebulous, building security is nebulous. Those numbers can fluctuate depending on what you do. So, our goal was to give you some

060placeholders while we're working to get those quotes. >> Right now, we don't have any of this information on stuff currently. Right. >> We've just been discussing facilities. >> Yeah. We we don't have this kind of >> for this detail, >> but we will for our next one then because this is >> Yes. >> Okay, good. >> Yeah, we had to we are working to get those quotes, but we needed to give you guys basically a starting point as >> 8 to 10,000. We just spent that. >> We just spent the 10,000. Yeah. >> Okay. >> And that's going to do that's going to get all of our bells and intercoms where they're powered. If power goes out, we can get, you know, dismissals, things like that. >> Okay. there. You know, there there's part of

061the challenge is as we go through and something's on our list, >> but it gets to the point where >> we just got to get >> you got to do it. >> So, we mark it off the list. Um, >> but when it came to, you know, the community meetings, the board's goals, you know, safety and security is the number one thing. >> Exactly. Well, a lot of people think safety and security we're locking the doors. No, we're doing the film. Well, there was a a big IP side and security. So, >> thank you. I met with Tam and Brandon and said, "Okay, when we talk facilities wise, if we were to go through with the bond, what does that look like to get us >> up to date and speed from an IT safety

062and security perspective?" because that's a big component and you're looking at 700 to $900,000 because things are so antiquated >> without it. Yeah. You know, $400,000, but you're you're it's going to take >> three years to get there. >> And like costs have went up. >> Yeah. That's just >> and that's not just the IT cuz as you know as you see elementary school firearm 65,000 that's baked into those numbers. Okay. >> So I do want to make a point and that's where my position is a little nebulous because we're such a small school district. I'm filling in IT and I'm providing some overhead knowledge on building infrastructure as well. Um so when you look at that that's not strictly an IT uh standpoint. That's definitely got security involved in But >> 97. >> Yeah,

063>> Windows 97. >> It's actually It's Windows. It's actually running on Windows 7, but that is the original >> how delay how old say if you're running internet with that, you got your disc in the mail. >> AOL. >> Now, I believe we bought this system from Heller in 2013, the Bell system. You guys may have know and seen this. It was somewhere, if Dererick was here, he'd probably but >> yeah, somewhere between >> 2015. Our phone system is 2017, so we're kind of on borrowed time with stuff, >> but we've got plans in place. If we wake up one morning and this phone system is kaput, we got a vendor. We can at least get something back online. It might be a little monotonous, but we'll get there. And they did a complete overhaul

064of intercom system and communication, but they had to operate within a limited capital outlay budget. >> Yes. And luckily, when we're talking about that, we're talking about just a single controller that's in this building. That's what that 15 grand is to get off of that. No longer supported. But that controller controls the bells at the MS, the ES, and we're hoping at the U preschool, we'll have it all in one system. Um, that way we're going to talk to Keller about having a backup location. So, if there is a problem with one of the controllers at one of the buildings, hopefully another one can take over for the rest of the school. We're trying to engineer some redundancy into this whole operation as well. We've just come so reliant on technology and network that when

065it's down like that everything like this it stops everything stops like classroom plans I mean it's like when the internet's not working when the phones aren't working a lot of the education stuff that they had planned gets changed >> what was all on their device >> I mean we have 2,000 devices just on the Wi-Fi now >> but what was the idea having all the bells go through here >> that's pretty traditional Most of the systems are actually been moving to cloud-based which means as you know you encounter a lot of cloud stuff I know yourself. Um most of it won't even go through here eventually. Um it'll go through a cloud uh which is where we're going to talk about maybe giving the elementary school itself an internet connection for some redundancy but um

066we're going to have some discussions with Keller about fortifying that sort of isn't just this building. We're going to try to change that. >> Did it have anything to do with this one being >> I think it was more cost. Well, maybe just the one. >> Oh, where they built couldodate >> a little bit. You know, >> best or the most current technology considering the other two are I mean, Fred Flintstone went there. >> Yeah, >> maybe this was the only one that could handle it. >> I think I think it was the constraint of the budget and the on-site existing infrastructure. how things like I said one of the things without getting too technical is I'm trying to diversify our pathways so not everything comes to this building and then dies this building something

067goes wrong >> how do we keep the rest of our facilities up and running when we have one building specific problem >> right >> that's what we want to do that's why we want to work together with you guys on the bond and stuff just try to plan so in 10 or 15 years we're not having another bond just to deal with safety and security or something make sure we're doing it right. >> So, what why is there a difference between bond and no bond? That was a request from Brad to basically uh what would it look like if the bond didn't pass and we had to deal with would deal with this because either way we'll eventually have to deal with all of these different silos of technology. If >> we don't get a

068bond passed we're going to have to deal with them. That's potentially what those lower numbers >> so we could we could pass a bond and then do the no bond >> fixes. We could but it sounds like we'd be in this boat. >> Can we afford that? How long would it take for putting ourselves in a >> bigger hole than we are already in with no bond >> even if it's 400 whatever thousand which will more than likely over time increase. >> Yeah. >> What are your thoughts on our ability no bond to to accomplish that? >> It would take three to five years to accomplish the no bond one out of capital outlay. just because of all the other things it doesn't obligated and we don't have the wiggle room. You know, it's if

069if we didn't have any more freezer, kitchen, HVAC, structural, I mean, but we know that that's because we spend 300,000 plus every year on things that are not on this list that are just deferred. So, >> I mean it it would take several years, but and there are some things like we said um on the second page it was on there for uh vertical UPS battery backups. We just had to mark that off and buy them because there are certain things that it's just failing faster than we can keep them on a list. But we replace it with something else on the list. >> Okay. >> Um so my final piece on that is we're going to be giving you quotes from Keller by your next meeting. They're going to bring a lot of these

070numbers TFM comp to the actual quote. Is Teller the only one we use or >> they are the Yeah, they're the um one that we use for a lot of stuff. Fire Bell um they're doing the system over at the preschool. We have a really good relationship with Warren. Um >> they know our they know our current if we get up there in price, >> we're going to need more than >> That was where I was going. >> Bid. >> Yeah, bids. >> Absolutely. This is a starting point. You guys need the numbers from somebody we trust. >> Yeah. We're not we're not the numbers. >> Well, they are the most familiar with our systems, but to the public, they're >> No, absolutely. With all things due diligence, but >> we will then have to

071pay more money for someone else to come in and assess and do everything else versus >> something that's already currently in place. I mean, just things to think about. Yeah. >> Yeah. wasn't very much. >> Yeah, everything. >> Well, the girls the girls at the game have a bunch of bells. >> I was saying the same thing, but the cowbell is [laughter] >> would take a while to get through buildings. >> Anything else, guys? >> Nope. >> Thank you. Great. window film security project. >> All my Friday notes I shared that this is another one of those things that has been on our facilities list. Um, a year ago we we actually got bids for it because FEMA had grants that we were going to apply and then those grants, those federal FEMA grants got

072pulled >> uh aren't there. Um, but Jason Boyer uh is working with a company out of Topeka called um Minute Man Solar Film install. they they have access to some grants that we don't, but they they've done quite a few of the buildings in uh Shaunie County. So the tweets, their goal is to get all Jefferson County schools with window protection film on the doors and the sidlights, not classrooms because classrooms are where kids would need to get bus to get out of. This is the entrances. They can do 10,000 a year. Um, so they came, Jason gave them a tour. Uh, they came and looked and this year they could do and we we we looked at doing by age preschool and elementary we could do this year. They're also looking at doing CRA

073Academy u at the same time this year. The second year, the high school here by itself would be close to 10,000. That would leave the middle school in a third year or however we want to prioritize. Jason had approached the chamber and the booster club. I believe the middle schools around 4,300. They talked about well what if they went together and split the cost. So I you know >> which I don't have a definite on that yet because I I have to go to my board with it and our first meeting is Wednesday. So >> for that >> so I looked at okay if the district we could get the preschool the elementary and the middle school done this year for 4,300. Let's let booster clubs spend their money on booster club type things. The

074chamber spend their money on business chamber stuff. >> And um I would recommend that the district cover the middle school at $4,32 and that leaves the high school for next year >> and then we're done in two years. And instead of going to the chamber and the booster club, I would recommend we cover. I mean, we got a lot of things hitting capital outlay, but $4,300. Let's get it started. Let's move forward. Get to high school next year. um we can mark that off our facilities needs list um and get it done maybe even over the holiday breaks. We'd have to coordinate with them, but they're already looking at >> preschool and elementary and let's get middle school done without having to go to booster club and chamber. Thank, you know, thanks to Booster Club

075and Chamber for considering it, but they've got a lot of other things to consider and we take care of the middle school and get that done and we'll be done in two years instead of three. >> Top priority is safety and security >> according to our sheet. >> Anybody want to make a motion for man solar to install for 4302? I will make a motion to hire a minute man. I apologize solar film to complete the work as present >> presented. Second all in favor We got there >> community engagement event review. So you have a copy of the summary from the the 28th um community event. wanted to provide some time for the board to be able to have um some reflection on the two that we've had. Um the summary works like this.

076I also gave you a sheet just to kind of get our thoughts going for me to take notes on. um one of the two events, what stands out from the uh community events? Um what do we yet need to know to be able to plan for the next one on the 13th? What the timeline is just whatever questions. This is one thing that a year ago at this time the board really um didn't carve out the time to reflect >> ask questions. We have Elizabeth Johnson here from HDK. Uh she might be able to shed some light on um just kind of where we're at. So just wanted to have some time. Um, this tomorrow will be posted. Uh, I'll show you here in a minute. Actually, on our website, we now have this tab

077for facilities. This is the frequently asked questions document that we we get from the community engagement. we go in and add to it. We provide answers. So, there's a link to that. Um, different committees over the last couple years that have been working on it. We'll put documents here when they're available. Um, we have notes from the ETH are posted on there. These notes from the 28th will be posted tomorrow. We wanted you to be able to see them and kind of be able to talk about them. We got the 13th. Here's the needs list that the groups have been working on uh at the community event. We have a website here. We're starting to put information on um eventually, you know, so we'll just there's a place for us to keep adding stuff as

078it grows. Uh just [clears throat] wanted to provide some time for the board to kind of reflect on the first two events, think about the next one coming up. Um what do we need to know? What questions on timelines? Again, Elizabeth is here to be able to answer any questions um that she might be able to share. So >> what should our next meeting look like? what what kind of topics >> we are doing some estimating right now and working with some contractors to help us with some estimating. So in the next couple of weeks we're going to start to have some numbers to some things and so start to maybe share some of that information to help the group prioritize um what we like those needs are. Um you know we don't want to

079get down to every dollar and get in the weeds on things, things will be high level. Um, but there are times when you feel strongly about something and then you look at the cost and you're like, you know what, I don't feel as strongly anymore. >> Or something that you thought would be great for the school but thought would maybe be a higher price tag and maybe it's not. So maybe you do get to pick off some of those. So, um, I think and Brad, you've talked to Steel, right? or you guys have had conversations with Steel about um bond costs. Oh. Um, Dustin >> Piper, sorry. Piper. >> Hyper. Yes. >> Another company does, >> but Piper is really good. >> Um, so you've had conversations with them about what that start to look

080like as far as tax impacts, that kind of thing. And so I think usually bring them in to help the board understand what that may look like, what those tax impacts might be to help us shape that because you start to kind of understand well we can run about x amount of dollar for a bond issue. Um we think our community can support that and you start to add up those priorities and then there are things that will fall below that line um that they don't eventually make it into the bond. what you hope is that your numbers come in really well and you're able to maybe pull up a couple of those as you go through. Um, but I think that was is kind of what that next meeting looks like to start understanding

081some numbers and having to commit because >> here's the >> Yeah, that's a lot right there. >> I know. I was like, wow, this is a good figure for people to see. This is good. Well, and and so that our stuff or or our safety and security things from an IT perspective, >> there will be what that doesn't include is if we were to add classroom space, >> there's a note asterric on there that that doesn't include >> the new spaces. Um if we were to do something at the middle school to restructure office space to where you know for a safer entry to where they can see people I mean that is just what they prepared was just existing infrastructure to update it as part of a bond for safety and security instead of

082dragging it out for the next 3 to 5 years, if that makes sense. >> But there will be things like at the preschool, no windows in front, so you can't see >> anybody coming in. So, you know, there so there's safety and security that doesn't involve it. It has to do more with >> secure entrances. >> And is that your where you're focusing the priority >> is that safety and security. >> Yeah. >> Um I think it's a big part of it. I think um Brad and uh Bart Sports have done a really good job of running these meetings. Um and I feel like good information has come out of those meetings and that's kind of what we're hearing is some of those top concerns. Um and so we want to make sure we're listening

083to that committee. And you know that's the challenge with this bond is it's not like and we all drive by Perry so I'm using it as an example. It's not like we're at we're we're building a gym in Baldi. I mean, great. We're doing things across six different facilities that are deferred. So, it's hard and I know it's hard for the community. So, they they have to kind of think about, all right, you got to package things because we have safety and security at the preschool, at the elementary, at the middle school, and at the high school. We have infrastructure at the elementary at the at all building. So you're so when you look at what the community is saying is yes there there are high or there's a a high level of support around

084safety and security. And here's what they package under that. you know, building infrastructure from HVAC to electrical to uh to roof to um drainage foundation, um learning spaces, additional classrooms, um preschool restrooms, the Boak building upgrades. I mean it's just it's just the the track u just repairing as you know necessary centralized kitchen you know there's a lot of questions about well what does that mean? Well, we spend a lot of money trying to keep three old kitchens up and trying to run three kitchens means the quality ends up being throw it in the oven, heat it up because we don't have a dedicated baker at three different buildings. We only have a dedicated, you know, fruits per, you know, >> the meal trans keep it variables. >> Yes. [laughter] for the the preschool. How's

085the kitchen going in Fairsbury? How's that? >> It's going well. Uh we learned that the boxes the heat boxes that we ordered don't keep it >> that warm >> is heat warm as long as we desire. So that's something we'll say, okay, we can get new ones and use those to go maybe to the middle school where it's a shorter distance as opposed to, you know, so yeah, they're they're learning. >> Um >> yeah, I just wondered how that was going. >> You know, we learned that, you know, we're we're going to have to look for um something to keep milk for longer period. You know, just >> who grinds the food to them? Is it the director or? >> Well, so Amber Space, our new director, decided instead of officing out of the high

086school, she offices out of there. That way she can oversee it. She can help, she can, you know, learn. And so we we have a couple >> um that that drive the van over there and she works with, you know. >> Okay. But there there's things, you know, at the preschool um they come in and set them in chairs, but we're going to have to get preschool size cafeteria tables that fold off and roll up. But it's just the cost. It's just, >> you know, so we're making do with >> what we have >> furniture that we have. But um but it's going well >> but we've already learned that you know what we >> it's getting older out so it's gonna >> what I wondered >> I promise I will keep this very brief

087>> I will not do what I do >> we need >> yes start the time won't need it challenges with the bomb yeah there's all kinds of them I'm going to continue to say there is not a challenge that anyone in their right mind if they're paying any attention. It's not a challenge. It's what is challenging about the fact that we have no money to do three to five years to upgrade systems that keep kids safe or just do the job. And that's I joke about the freezers because the day I learned of it, I've not been able to let go of it. We approve significant money month in and month out to bandaid things. What is the challenge? There is a challenge. Getting it passed is a challenge. I don't understand it. >> The

088approach is everything. But I >> but but explain to me and I'm not trying to be combative and I'm running out of time, but how can anyone paying attention argue the fact that it has to be done? I'm disappointed it is not being voted on too long. Disappointed because how long is it going to take? We are doing our due diligence and we are involving everyone and there's still complaints, but that's never going to end. At what point in time is this community going to understand that it's your fill in the blanks for the four-letter word you want? Time. I mean, it's time, y'all. What if it fails? It fails. That's democracy. Put it on the vote. Put it on a ballot. let the people decide. But like this is ridicul this is actually not

089ridiculous. It's this is real deal information. But how can you sit here and read it, hear it, communicate? I know you hear about it in the community. I cannot be the only one. >> How do you how do you defend it anymore? >> Well, >> how can you defend this anymore? >> Right. >> I'm done. I think that by doing it better this time, we're growing community trust. Um, and we're showing that we're not rushing into it. We're finding a lot more detail. We hired a professional this time. We didn't just wing it. Um, so I feel like us easing into it is the safer bet and the community's more engaged. Now there's seven people online. I would have liked to have seen 90, but we can't control people getting online and seeing our, you

090know, all they do is talk to certain board members and get their information. So, I would really like for the community to watch the board meetings. Um, but they don't. So, all we can expect them to do is to come to these engagements. >> And I I want I know your point. It's not what you meant. But I do want to apologize to everyone that spent significant time and the professional assessment of these buildings and the community committee that spent hours preparing for a bond that happened quickly. >> The approach you learn from defeat, you learn from mistakes. >> Exactly. We did. >> But it was not an ignorant effort. >> No, >> these needs are the exact same. we are just drilling down into them to say the same thing and I'll leave it

091there. It was not I apologize for those that >> sacrifice so much of their time when they didn't have to >> that are feeling as if it was a failed effort. It was just the beginning of an effort. Now I'm real done advice from you for this the Um when I was going through each of the tables, I thought there was a lot of constructive advice. Um I did feel some individuals are very set in their ways and bottom line is um I don't know what additional information can be provided to sway them one way or the other. Um, however, just looking at our list and for example, just picking out something real quick like, um, what is they're asking what is labeled as needs versus wants. I get it and that makes sense. However,

092um, bus covers were were labeled as a want versus a need. And in my mind, I'm thinking about, okay, how much do we spend each, you know, year, each month, etc. repairing damage from not keeping their busts covered, like things like along those lines. So, I'd be curious. Um, there are items on there that we might think just initially as a want, but to your point, it it could save us x amount in five years by just doing this simple thing cost us 5,000 now versus 30,000 down the road. >> Things like that. That's an example that you know visiting with Melvin it's hard to put a dollar amount. >> He said that >> because you you know you have a million dollars of inventory now you know we rotate buses out but you know

093they're route buses are expensive >> and we've got that many of them. Probably the biggest challenge is you have to start them so early. Well, other than the sun, just the weather, but just the frost and the diesel and the, you know, just and trying to protect them and and and have them presentable >> is, you know, how many years would it take to pay for itself? Don't know. But they go out there awful early and run them. And then the back of it, you you know, it's >> those frosty days, those, you know, hard to see out windows. It's hard to there's this big difference, >> but it's hard to put dollar amounts to that. Is that a one maybe? >> But I think it would be helpful to say, well, this is why

094it goes beyond that. Um, in addition to one other thing I heard frequently was, well, the want versus need, and then this is what we need to do right now to fix what we have. But my biggest thing I'm thinking about is okay so say we get this and we're paying it for the next how many years 20 years whatever whatever we decide people are saying do we do two bonds do we do this is what you know and and is it going to be feasible to expect people to vote yes twice back to back and and go up and up and up to get us covered for the next 20 years like this is what fixes us now but we need to look for the future while we're paying this bond up >> heard

095a board member continue to never let again >> so when we the 13th um and this is something that Elizabeth and I and um Piper Sandler we can think about is you know I heard several times at the meetings people talk about, you know, being average. Well, if we as a district, if our mail levy for the district was average in the state, that's going to generate about $17.5 million in a bond. Then you talk about scope of work. Well, what could what could you package together to get to that level? >> Those are maybe some of the conversations we can start having. I think we've got a good idea on what people care about, safety and security, structural, you know, things like that. We start putting numbers together to help the community say, "Okay,

096you know, 30% of the community is going to say no no matter what." >> Right? >> Okay. But even they need to know what they're saying no to. >> So if we could say, "Okay, we've heard multiple times average. Okay, we're here. What gets it to there? Then there's options that the board could consider. Okay, maybe one question on the ballot gets us this and that puts us at a mill levy that is average to what the state school districts have in the state. I mean, >> um, Harry's higher, Valley Falls is higher, Seaman's higher. They're they're all higher than the state average, but that would get us to average in the state. >> And then the board could look at, okay, well, maybe a second question, and the second question doesn't count unless the

097first one is a yes. The second question would be maybe some of those other things but both first on number one number two doesn't count unless number one you know so those are some things that >> like options >> I like I like that >> people like options that helps us >> fine linewise is we're at the stage right now where you're getting input so By December board meeting, you can vote on a scope of work for an amount not to exceed. >> And it could be two questions. It could just be one question. Then from December to March, we're providing information to the community. Um, HDK can be saying, "Well, you know, the locker area out here, here's some ideas of what that could look like. New classrooms, new secure entrances." The problem is

098a lot of this is behind the curtain that people aren't going to see, but of the things that you could see. and we're informing we're putting mailers out. We're we're trying to inform the community about kind of the details. Right now, you're just getting input on what priorities are of the community. So, by December, if you choose to move forward in March, you can put a scope of work together with an amount not to exceed. Then from then on it's like, okay, when you come into a basketball game, here's kind of a rendering of we've got to fix at some point this front entrance that's rusting that the sidewalk, what that might look like. You know, the >> new classrooms at the preschool and the middle school, a new restructured front, you know, those types

099of things will happen the three months of December. the early March >> I think including some town hall meetings and that kind of thing too. So like Brad said this was information gathering so we'll do something similar and have some additional meetings to make sure we're informing somebody will do one at each school like one elementary middle high um and then that facilities committee can transition to kind of a yes committee. Um, some of you heard me say this, but the school district cannot tell people to vote yes for a bond issue, but you can tell them to vote. Um, but if you have kind of a subcommittee that runs alongside the district that can deliver that message, that would be helpful. >> Um, and so that committee, they're out with the help of some

100of you guys are out talking to the BFW, they're out down at the gas station where the guys meet for coffee. >> Vote December. if you if you desire to have an election in March because if you don't March, you're waiting till the next November. >> So, what's the date we need to vote on if if we >> no later than December 8th, >> right? >> Which but the boarding meeting's December 1st, >> right? And remember, you're not by voting on that, you're not telling, you're not making a decision other than to put the power behind the people of this community. >> We're just putting it on the ballot. >> Let decide and >> I I will at the very end I did sit down with somebody and it was they had a student 34

101years ago. He said, "You know, we know we need to fix stuff up, but I haven't had a student here for 34 years. I would like to see something, you know, something that's what our tax dollars is for, not just fixing air conditioners, you know, they want they're >> they want to see it." >> I was shocked to hear that out of somebody. And I got to thinking, you know, I'm not very far away from him in in general. you know, my youngest will be out, you know, maybe maybe reap the benefits of this for two years and then I'll be in the same boat as that. Now I got thinking that there would be nice something see something nice >> if someone paid for you to come to school here and be safe and

102have the education and all the opportunities somebody paid for that >> and those that don't have a student here and haven't forever if they came here wherever they came from somebody paid for that. >> Yeah. But but what what we're hearing what I what I heard that I really liked was I want to see something. No, not just paint. I want to see a remodel. I do you know before that really that really was an eye opener for me because before I was like just whatever you know fix it but you know move on. So >> that don't see. >> Yeah. No, I'm serious. And and I am serious. >> No. >> How about the things you don't see? Oh safety. How about we prevent you from seeing the things that nobody wants to see?

103>> Absolutely. We do. >> And I'm not I'm >> I am passionate about this. >> Really? >> I'm done. I really >> I am really bad about interrupting and I will >> So we we do tons of demographies all over the state. Um and every community is different, but I'm seconding what Matt said because it's very really easy for us to say no, we're just asking to those bare minimums of what is needed. But some of those ones are what people kind of get behind, too. Um, and that allows our teachers to teach a little differently. It allows us to have accessible playgrounds for our kids that need that. Um, it allows, uh, people to walk on the track in a safe way. Um, so I agree with Matt. That's something to think about. That

104could be hard because you want to say, I just wanted the infrastructure. I just want whatever we just had. >> Um, and that's sometimes where that second question can come in. if if a track is controversial, maybe that's what that second question is. Um, and Silver Lake athletics is what helped pass. It just depends on your community. So, something to think about. >> Anything else? >> No, I like that. It's your time. >> I will work um with Bart and Elizabeth >> and I won't be here. St. John, [laughter] but our team >> we'll meet you there please. >> Uh facilities planning website you briefly touch on that. >> I like that. Thank you. Yeah, >> we can call that good. >> I don't know. Can we? Okay. [laughter] >> Thanks. >> Um >> 7.5.

105We probably need to push. >> Okay. Yeah, we can do that. Um so then we are first line exe executive session. Okay. What do you need? Well, I won't be in there. [clears throat] >> Well, we need to do So, do that and then do executive session after and then include >> Can't we just do one and kick you out for part of it? >> 10 minutes >> for all of it. >> You probably won't need this. >> Number nine, we would go back in, >> right? So for number eight, we may just need >> five minutes, >> two, three minutes. >> Okay, >> you'll have probably in there and then we need to go back in for number nine, >> right? >> But are we not doing 7.5? >> Well, >> no, because the

106person that was going to speak with you is not here. >> Oh, okay. So we'll have to do another. >> Mr. Mr. President, I move to enter executive session for KSA75-4319 for a period of 5 minutes at 8:13 p.m. to discuss personnel issues of non-elected personnel under coax session including Ronda Fritz with the open meeting to resume in the board meet board room at 8:18. >> Thank you. 8:18 p.m. >> and and >> do second. >> All in favor? >> Yeah. >> Okay. Do you have anything else? >> Thank you. >> Thanks, guys. Appreciate it. >> Everybody from Rhonda on step out. [laughter] You're done. Ron West. Ron. Okay. I'm just not in there. >> I know what you need for me. >> I will I will um get report and we will schedule a

107time to plan the >> 13th. Okay. Let me know. Thanks to >> I make a motion that we approve the contracts as presented. Do we need the names or >> the names, please? >> Darren, help me out with these. >> Sandra Mallen Sandber >> for >> resignation. Uh >> and Quinn new and swander for middle school assistant basketball for boys basketball. >> Boys basketball. >> Second. >> Okay. >> Then we need another executive session for negotiations >> for how long? 10 >> 10. >> Mr. President, I move to enter executive session per KSA75-4319 for a period of 10 minutes at 8:20 p.m. to discuss employer employee negotiations under diploma exception including Dr. Newan Sponder >> with the open meeting to resume in the boardroom at 8:30. Second favor. >> We left them. like >> the

108last one. >> Well, yeah. >> Hey, you know, >> yeah. >> So, we're back and we're at the superintendent report time of our meeting. >> The only thing I I had is just the update on the fundraising policy. We spent time with him today. Um, you know, our goal is to bring you something for a first read in December. The challenge we have is um, you know, just you you take Yes. In order to be able to fund raise, you have to have building administrator SLAD's permission. And in there, there's got to be a compelling reason why. What is it going to go for? What is it? You know, and you know, we go from the extremes of volleyball with 24,000 and yeah, there's a comp where it happened to look. Why did we ever

109sign? I don't know. That was prior. It was It is what it is to high school baseball that has zero. Well, that's because they have a diamond club that, you know, it's just getting our arms around, >> but at the same time putting in language to where you know it can't be a requirement or a condition or whatever. But then at the same time you've got cheerleading that my daughter was that it is a requirement and you know that >> you've got to generate because they purchase their own uniform because they're customs. So just trying to logistically walk through things and be able to to address the nuances of different clubs, organizations, sports, and not be in violation >> as soon as the board approves. >> It's just a lot of guidance, a lot of

110>> how how come we don't get a breakdown of all the bank accounts? I didn't even know that was there was a bank with volleyball team. Well, so you get all district stuff, anything that is fundraised by clubs, groups or organizations or at the building level because it's the students. So you don't, for example, you don't have board, you don't have authority to spend money, >> right, >> in a group >> that >> FA FCC that's all of those Curious how many there's >> money come and ask me for money, >> but we can't tell the volleyball >> that we can't depict where that money goes in that. >> Right. Right. >> And that's fine. >> It's they've got to have a reason to go and then they have to follow those reasons, you know.

111But our policy, we've never had a policy other than you have to have permission from the building administrator. But we as a district, we've never had anything that really had structured guidelines around it. Which is why a year ago at this time, school districts asked Association of School Board, could you put up some draft to give us something to start looking at? So last spring I shared with you their first draft, but I was like, "Well, we're not bringing it to you to approve it because we would violate it right out of the gate." But our main thing is we all agree for you to do something you have to have. You know, softball last year they did one they raised it is really good >> a ton of money. >> What is it that

112you're raising it for? What purpose? If it we got to make >> does it go through the school though? That's where my confusion are all so quarterback club. Does that go through the school? No. So they're kind of like the booster crop. >> Yes. So we will have in there that this does not apply to outside organizations >> post >> prom. That is fundraisers. That's not >> the school >> booster club, quarterback club, diamond club. >> But all the problem with that is Quisha says they're synonymous with us. So they have to make sure that they follow the same. So for example, the Diamond Club, they've been around long enough. They get that, you know, we can buy things, >> but a kid can't leave with something that has more than a $50 value, a

113t-shirt or what? They've been around long enough. the the touchdown club kind of got reinvented what okay we got to make sure that they're you know so we'll have some kind of document to let them know hand out met with them that that's great but it goes on a hanger and gets checked out the next year >> because anything over a tangible dollar amount >> has to >> how do we keep it how do we keep where the if the kids do the work to to >> earn that money that year reap the benefit. >> Yes. How does it stay with them? I mean, I'd like to see it worded somehow. >> The money has to be spent. >> Yeah. Because you can't save it for 10 years and then those kids raised it and

114got nothing for it. >> But the only way to do that is either give them some guidelines that that's included in it. They they understand now. The Diamond Club has known that for years. just because they've been around for years. They just know that if you are a organization that is supporting a school district team or club, you have to go under these guidelines because those are groups that have to follow HSA as well as local board guidelines. And if you're okay with that, >> then you just know that all your hard work, you might get a $50 t-shirt out of it. But because you can't >> Well, to your point, Matt, I think what'll help is if we have if if they say that it this is what we're raising money for. >> Yeah.

115And stick to that. That's >> they'll have to. And so then >> Well, that's what the booster club does. >> Yeah. and and and so at that point they'll know is this going to be something my kids going to get this year next year is this you know >> yeah it's it's got to be to support a program not an individual >> so to to Yian's point where she was saying what they were spending on >> we had some areas there where it was lunch or not food and stuff like that >> kinetics I mean so they get >> shirt or whatever so you hit so you hit the $50 each >> per student. Can that money then can additional money be spent on tax booth beyond it? That's one thing I have to look

116at because a lot of people have and that's Paul's working on those things because you can't >> you know how many banquetss you could have for $24,000 of food a lot >> saying just their sack lunches on the bus you know that's >> but if you exceed it already with the shirt >> and they talk about that they talk about meal >> specific $50 sack >> everybody has different interpretations >> but it's cumulative So it's not available. >> So it can their fundraisers go to meals? Yes, but probably up to a dollar amount. I mean, it's just um Haiti is really strong about um not only volunteers, but also dollar amounts because you had teams that were deck, you know, and well, you can call it a fundraiser. or you just have >> a couple

117organizations in your community that like to spend money on thing in HSA had to say no because >> I think >> the inequities >> I mean just >> and buying kids and having kids want to transfer from this district to that one because they got you know giving each kid a $100 check for every time they score over 15 points. And you know, it's just >> Oh, wait. We can't bribe our kids. >> On the high school level, I was totally sure the school can't do it, but somebody can, >> but >> it's 100% legal. >> So, we will have a draft. I will send it >> I will send it to you on a Friday report so you kind of get an idea of where we're at. It's we don't want to get it

118so tight and restricted that >> no one can give >> that you know but same time we don't control booster clubs or touchdown or diamond other than we've got to make sure that they don't put our groups and organizations out of compliance with patient >> I think there needs to be something in there and that There are certain organizations that are we want to fund raise for XYZ and there are some that are just like we're doing no fundraising but then it's not I don't want to say it's not fair but no it isn't it isn't fair to those kids that went and fundraised. So, we've got to find that balance, too. >> This then like the FFA, they, you know, did something and I can't remember what it was called. If it was called

119being a sponsor, I really don't know what I donated for. >> Yeah. They came to the Vincent Club and asked us for $500 to be >> I honestly don't even My wife wrote the check. I didn't even know really, >> but I don't know what we That's why I said I need to have a breakdown and I never got a That's why I said we are we we've done things the same way for so many years. >> And then you get new people, new coaches, new sponsors, new you know and over time we just that's why I was like there's no need of proving anything until we have something that doesn't put someone and then it's the education sites. Part of the challenge with some of the outside groups is unless they call and ask

120>> people all the time. [laughter] >> I ask may not even know that there's a new group out there and they're running a fundraiser. Oh, we didn't even we didn't even know that there was a >> but we call and with Booster Cove, we call and ask permission you to make sure we're not >> Yeah. >> breaking any rules. But if if there is an outside organization and they don't reach out first, we don't know until after the fact that >> right makes sense. >> We didn't know that there was a fundraiser going on this summer for >> you. I have somebody on Zoom wanted to speak. They said if they can't that's okay. I just wasn't sure of the rules. >> I think our open forum session was at the beginning. >> Okay. And

121I did tell her, you know, we can open up the next meeting with her if she does. >> Absolutely. Absolutely. >> Okay, [clears throat] Janelle, I hope you heard that. >> Okay. >> So, but we will be um share the same concerns as people in our community. It's just we got to get >> sure and say, "Okay, >> here's some restrictions and here's here's how we're going to operate moving forward. including because yes, all of those accounts are held at the building where they're because those are student accounts. >> That makes sense. Thank you. That's what I learned. >> Oh, I asked on more accounts. >> Well, I'm going start reaching out for people asking write a writing down my wife. >> Anybody got anything else? >> No. Thank