BoE Meeting - 7.7.2025

001sweat all day. At this time, it's called the July 7th West 340 School Board District. Move to order. No patrons or guests. Any comments? Uh this time can we get a motion to approve the agenda? So move second. All in favor six. Yes. Six six. Uh this consent agenda. Do we need to go through these appointments? Well, so I I thought this is one of those some of them are in consent because the only thing that changes in them really was our athletic director's name and dates. Legislation requires you because you'll see those coming around. You have to establish every year petty cash funds. They have to make certain appointments like who's the um federal leazison, who is the homeless designate. Those are required by statute. Those are in consent because the only thing that

002changes from year to year is personnel and dates. Um, we can go through that you're with um any of the annual appointments or any of that? I don't either, but that's really up to you. Does anyone have any questions about it? conversation about it is that there's not the same. No, I say no because all that I tried to put in my notes that these are just in order for us to operate financially and especially so we have a we have authority by statute to operate as a district. Where I'm trying this out. There we go. But for a school like activity funds that are studentled that have balances and accounts by statute we have to give them authority each year. So it's it's the same except we added dates and coal. Yeah. I get

003a motion to approve consent again. So move second. All in favor six. Oh, it all starts off. So, yes, we don't have dirt chase. We don't have point. We don't have building reports because there's really nothing for them to report and they're all on a lake or somewhere. Very good. Good for them. You got anything stone? Oh, yeah. Like four handout, right? Oh, great. Perfect. Good. How we coming on all the building maintenance, Brad? Everything going smooth, the floors and all that? Any more high school kids to uh step up? I got free labor for you. Well, you know, and so I guess part of my report would be, you know, the the summer conditioning kits have been amazing. anytime we need help moving something, 25 kids show up, they I've got some thank yous

004here towards the end to do, but part of it is those kids, they help pull all the cinder blocks off from berries. When he tore out that wall, they could get a skid loader in. And um they'll be moving preschool furniture here. I mean, it's just and our summer help has been great as well. Did we post that online or did we just kind of fill it as a little bit? That's all volunteer. Oh, it's all volunteer. All the kids. Mhm. Now, we did post for people that get paid to recruit kids that wanted a summer job. M we had four or five high school kiddos come in and get home. Yeah, that's what I was. But that is every day they're showing up as soon as they get out of That's awesome. I'm glad

005or they don't have a school club or I mean we don't make them miss school type summer activities, but other than that, but we've had just a lot of volunteer work. Yes. Thank you. Come and help out. Our moan against knocking out we had to remind him when you're backing up our a lot of our manhole covers are taller than doing the blade cutting. I've been there. One thing that would get over there and gaz agenda. I know there's not much to it but the milk. Yeah, we only have one company in northeast Kansas that delivers, but we put it out every year and it's the same company that gives us the same and they're pretty reasonable. It's been that way forever and it's been about the same price. So, okay, what do you got?

006Okay. Um on the board report, you can see that uh they have a signed building use agreement with uh United Methodist Church in Ozaki to run the uh JBL next year, at least for that first semester. So they're in there. They're making some updates, doing some changes, and they'll be ready to go by fall. Um let's see. I'm g to skip to the next one. I'm just You guys can read through this later if you want. um the evaluation summary there's all the number of kids that are qualifying for IEPs is growing. So Keystone always gets questions about how they or how many are identifying or the need for an IEP versus those that do not qualify for an IEP. So this actually shows exactly what the percentage breakdown is of what exceptionalities are actually

007qualifying for and um each district. It'll show how many initial evaluations they did versus how many of those kiddos did not qualify for an IEP. So, you can see exactly how many are going through the system and how many are didn't end up qualifying after all. You can see the district breakdown. You can see we are still the biggest, but Perry is fast approaching. Um, I just thought that was helpful and interesting because they do get those questions every year because it does seem like that number is growing. Never thought that this. So when parents do come and ask us about it's actually it was surprising to me what exactly people are being what they're qualifying with. Um I think most people think autism would be a lot more than what it is and it's

008actually not. So I found it interesting. Anyway, um the next page shows the certified new hires for next year. You can see that we have hired two new teachers. There's also a potential high school teacher. They're awaiting a letter of intent. she is highly qualified. It would be an amazing addition to our special education program. Fingers crossed that it works out. Um you can see that we still have a vacancy that high school that letter of intent pending. That's what I'm talking about. And then um we're not going to go into a lot of detail tonight. We still have to wait on some more information. But one of the hot topic issues this month at Keystone was assessment increases. Um, we know for sure said that assessments are going up for us at least 74,000.

009Um, final number hasn't been established yet. Um, and we'll go over that hopefully in the next month. We'll see. But this next page shows where Keystone is actually attempting to cut some costs. Um, that bookkeeper, the two part-time bookkeepers, a payroll clerk and an assistant director. They those are spots that left and they didn't refill. And then um those two at the end they hired a finance director which will take a big uh burden off of Doug hopefully. So that'll open him up to do what he needs to do. And um you can see overall with that stuff they have saved 125,000 nine. So they just I wanted to show they didn't ask me to bring this. I just wanted to bring it to show that they're making an effort to make some changes internally

010to hopefully lower some of that burden. Um, I did want to see we've got big decisions coming up at Keystone. They're going through the negotiations process right now. They're not sure where they're going to end up landing. It's hard to get eight different districts to agree on what we can do and what we can't do. So, we were going to see Brad and I if we could just have your blessing to handle that as it pops up because we don't have anything finite right now. And they've talked tomorrow. Superintendent will have a meeting tomorrow. Our meeting is next Wednesday. The first negotiations meeting is the following week. So there is a chance that decisions have to be made between now and our meeting next month and I was hoping that we could just get your

011blessing to between Brad and I do what needs to be done. If it's what I think is going to be controversial, I'll hold off and I'll wait. But I was hoping to just have to approve just a budget amount like what we're unwilling to go. Yeah, we have wheels. I trust both of you to handle it and I trust both the judgment to come back here. Just my opinion if it seems fishy. Yeah, that that board is also really conservative. Yes. Very way more than we are. If you think we worry, there's some other ones that are They're not overspending over there. No, they're very conservative. Sounds great. Yeah, I'm totally okay. Kelly, you've done a great job with them. Thank you. I appreciate that. And I don't do anything without talking to Brad, so

012talk about our Oh, and Brad was going to talk about why that assessment. We'll talk about our budget here in a little bit, but overall with special ed across the state and and I'm I guess this is just for a reminder. A few months ago, we went through kind of how special ed is funded. So Keystone gets money from three areas. They get federal money, which right now everybody's kind of nervous. As of today, they have not cut federal specialed dollars. Um, so that's so far that's one pot. The next area where the Keystone gets the state special ed money and the legislature did not put well they put $10,000 in it or excuse me 10 million um but that didn't go very far. But the the amount of money that that special ed gets

013with the state, they put out a pot of money and then you divide it by how many special ed teachers and parents. Well, when the state hires more and that's that much less for teachers. So, Keystone will get they received less last year and they will receive because they only put 10 million more in it. It's not enough. So, we're predicting to get less on it per teacher next year. And then the third area, so you got federal, state, and then it's what these eight school districts kick in. The question is, how much are we going to have to put in even for them to cover the cost of health insurance going up, the cost of property, the cost of steps and movement, and if there's any increase in in So that's the question. We're

014probably looking and we'll talk tomorrow for us since we're the biggest portion could be 70 to $90,000 more we will have to kick in to be a member to cover the cost of loss of state money and any kind of increases. At what point do we have to make those payments? like when they let us know, hey, it's time is it like a certain time frame every year that you know once all our funding comes in then we can do things like and we'll talk about it when we talk about our budget. Oh, We don't. So, they have so if you remember that state money, they launder it through us, right? I have it for the last 15 years, but it does. But they do. It's accurate. Yeah. But it comes to us in our

015general fund. We transfer it to special ed and then cut them a check. It used to go straight to them. That first payment comes in October. Okay. Our general assessment they just bill us like quarterly. So we will have about 1.2 million that's laundered through us and then about 700,000 that is just our assessment. Okay. But that 700,000 is general operating money. And we tell the legislature when you don't fund it by law that means we have to kick in more. So their teacher raises and their par raises and that is all connected to that. Yeah. So it's it's hard. And part of the challenge is and we'll talk tomorrow. I don't know if it's in their negotiated agreement, but they try to keep their teacher salaries on an average of what the three highest

016districts are. It's something like that. Well, we are the highest. of the member of the member districts and of all the districts in northeast area the only one higher than us is PA so it's hard for us but then when you go across to Tuscaloosa their average teacher salary is a lot less than the special ed teacher sitting right across the hall so it's eight people that have to debate that. But it really comes down, we know we will have to kick in an additional 70 to $90,000 probably. Last year, we didn't kick in any additional because the legislature put $70 million into it that covered all of our assessments statewide. When they put it in, is that would that come in October as well? They give you portions of it. Oh, okay. Good. Yeah,

017because no one needs all the money up front, right? You need it over. You need it throughout. Yeah. 12. Okay. Good to know. Thank you. Good. Yep. Yep. Thank you. Moving along the uh Mrs. the freshman development plan EDC committee. Yeah. So last month some members from this committee presented a professional development council plan. It's uh we have to resubmit it every five years. We're at five years. Um and this really just guides when we talked about we already have everything mapped out for every PDC day. This is kind of the plan that guides what does our data tell us? uh all the way through to pluck counts for salary schedule movement. There's actually committee that it goes to and they approve to make sure it's of of quality. They go to inservice. Um but

018you'll see it in diligent, but it was the one that was presented last month and then it here for you for consideration. Anybody want to make a motion on that? So move second. All in favor? Uh 2025 2026 student hands up. So I didn't want to do what I did last year. So this I only have a few. So this is a receive item and we don't have to do anything to look at. But for each handbook, some of them called it a cheat sheet some but they basically said here's what the proposed changes are from what you approved last year if that makes sense. In your handout I put all the cheat sheets together. Thank you for So I think last the last couple years we looked at and then the principles are back

019the next. Yep. Then we take notes, right? We share the notes with them and then they come back in August. It'd be nice to do this in June. Yeah. But they're just closing the year. They're trying to get especially at the high school, they're trying to get people pre-enrolled to see how many courses. Yeah. So, they actually don't finish updating these until that's one of the last things they do when they leave in June is to get all of the training dues. Yeah, examine does kind of sink. Does anybody have any questions for Brad? We did have one just one question I noticed on the attendance stuff. Big shot there. Oh, I dug into that too. I have questions. What's that? I I was confused on the attendance portion. Um specifically in the elementary school

020student attendance, it mentions Jefferson County and it goes through all that, but then it says students with absences more than 10 days per year will be be reported to Jackson County Children's Service Office. Is that correct? That is correct. Okay. So for all of our students, this is required under the uh statute. I got to think of the statute name, but it's the it's the you have to have a place that's close enough to you where parents can go to to get counseling and we have to designate that place. The closest one is at Hton. And so when a kid reaches a certain amount by statute or truency law, by truency law, we have to report them. If they actually go and contact and do counseling, then they don't go any further than that. If

021they don't, then the parents can be reported to law enforcement. Uh because the law says if you're a certain age, you have to be attending some accredited public, private, whatever. It it keeps parents from keeping their kids home to work and not be educated, but the one in Holton Jackson County is our designated location. Okay. I just wanted to make sure that that right. Thank you. Is that whole attendance policy based on the state law? Is that why it is worded that way? Is any of that Jeff West or is that all state? We pretty much mirror what state law is because when you deviate. Now, could we go fewer than 10 days? We could. I don't believe we can go further than what state law require. Okay. The the challenge is what pe what

022districts consider as excused. And some districts, well, if the parent calls, well, we try to do what most districts do. You get a certain point, you've got to have a doctor's you got otherwise some parents would just, well, I can't get them out of bed. Well, that doesn't count. I think that that is enforced differently at each building. It would be nice for us to We We are working diligently to be consistent. Yeah. Especially when you have kids families that have kids in multiple buildings where one needs a doctor's note and the other doesn't, right? Yeah. Yes. Yeah. It's different each building. High school is the strictest, but it's no bad. And part of the problem at the high school, the reason you've got to start having Oh, yeah. You get to the point where,

023you know, my kids, they just drive themselves to the chiropractor. Yeah. Right. The younger they are, the parents are taking them. They're good at bringing, you know, and and I get the call. Hello, Melanie. Yes. His appointment at the chiropractor was at 11 and it's 2:00 and he's not back. And I look on I'm like, "Dude, what are you doing at home?" Yeah. I'm not. Oh, I didn't know how to make a sandwich. Well, two hours ago, the high school has a little more teeth because you're dealing with kids more often than you are the parent and they can forge your signature. It would be nice to have it standardized, but I get it. Yeah. Anything else? I probably will have some. Oh, we're going to go over more than this. Okay. Most of it

024is course offering trying to make things consistent like like vaping, ecigarette stuff, making sure that the athletic handbook is consistent with the student handbook. Every now and then they just test or they update one not the other one. the June 2025 update KSP policy. So on this one, I thought I'd walk through there's individual policies and then there the first document is a summary of each one. This is a receive item. I'll just walk you through briefly each one. and kind of what it's referring to. The first one is BBC which is board committees. This one is required by statute that you have to adopt but it's okay. Um, and what they're saying is whenever you have a sub subordinate committee that so if you have a subcommittee like facilities for example, there were three

025of you that served on that. If there would have been four, you would have had to treat it like any other, you know. So the recommendation is, you know, we'll adopt the language because Kansas open meetings that means like this, you know, you have to post the agenda when you're going to meet. Well, we always stay away from putting forward on any subcommittee, right? So that's just the um House Bill 2134 requires that you have it, but it's okay. We just main or prevent having three, which I don't think you've ever done anyway. Public records. Um, this one again you have to adopt because statute said you had to, but this just clarifies what fees may be charged. Uh, it really came out, you know, when legislative post audit and a lot of them call

026and ask for records. Well, it just clarifies what you can and can't charge, which there's really nothing in there that I think there were a few places that were charging a little extra. um the investment of funds which is DFE. The only real change in this uh is if a bank wants to has an issue. So we invest our funds with Dennis State Bank. If Dennis State Bank was not paying the interest that's set each week by the pool investment board, we could go outside of our school district. Um, this just put a puts language in place that if a bank wanted to protest what their local district or city or whatever was doing, they now have an avenue to file a complaint with the state treasurer, but it's put in statute, so you have

027to adopt it anyway. DFH, I included this last time. I'm not recommending we adopt this one yet because it's not required to adopt it. We still have work. This is just language around fundraising activities. We still as a district need to go through it and make sure it aligns with what we're doing. So, DFH, we are not recommending to adopt it yet because by reading it, we are not following it. But it was brought. Most districts aren't adopting it. Yeah. Well, it it was brought forward because some districts said, "Hey, can you help us with some language because we got to get our arms around fundra." Yeah. But we're not ready yet. GACB again is one that's required by law. This is a new one and it's the employee whistleblower act. basically saying we can't

028be punitive to an employee that says the superintendent was filling his vehicle up with district gas and then I was pe or whatever it's the whistleblower but it does require that we prominently post this where employees can see it. So we'll put it next to the fuel buses. Yes, everybody. Um, IB, this is for site councils. Again, um, they changed some statute. All this is really doing is saying that if you appoint site council members then they have to follow a certain coma request and what they're recommending is the board shouldn't appoint site council members. You just let the administrators appoint who their site council members are. They already do. They do. We already do that, but this just changes the statute that um orgs in in small districts, it's probably a ceremonial event because

029the principles are the ones that are so no issue with that one. Um JBC is just revised and it has to do with the enrollment of military students. Um that was a simple change. It's the next one that is new and that's JBCD and all it's in this one you have to adopt but it's basically saying it puts in language and policy that if uh and we're not close to a military base and we don't have a lot of military but Junction City, Manhattan, Witchaw, a lot of those that if someone knows that they're getting ready to be transferred or station somewhere junction city but they're still in Virginia the policy says you go ahead and start working with them don't be holding them you know go ahead and they still once they get here

030have to follow procedures but it just makes enrollment of military students easier on the families that keep getting stationed everywhere JGF FGB um again you have to adopt it. This is just supervision of medications and really it comes down to the legislature pass the federal government and and then really legislature. This really has to do with um we're not allowed to dispense medications that are for gender transitioning because those are now illegal. The legislature made them illegal. Basically, what this is saying is that school staff should not be handling handing out medications that are deemed illegal. That's basically what the legislation it was really it was geared more towards higher ed, not public schools, but we do hand out a lot of medications. So, thank you. Um, student activities, JH, this is really just saying

031homeschool, virtual school, non-public school students that live within our district um, are able to participate in school related PETA activities and they just revised language in it. That was already a statute. They just tried to make it more clear right now. We haven't had much of an issue but you know we do have mostly they have to follow guidelines. Um media relations KBC um this one basically is saying if we live stream we have to live stream the whole meeting. We can't just live stream pieces and parts of it. separate job other than what's exempt. Executive sessions are exempt from that. Um the other thing is live streaming is not required. It's just if you do it, you've got to do the whole meeting. Um, KGB, this is one we already have this policy. It

032just revises it that concealed observations. We have a policy that says a student, a patron, no one is allowed to bring a camera concealed and video a meeting, video a class, video students doing something. Um, in pretty much all districts have a policy on concealed observations. What's exempt from that is when we live stream something we're openly well that isn't a concealed recording. So there are certain things that are exempt from is when we publish out there because we are recording this. So that's something that would be concealed. What would be concealed is if the board did not know it was being recorded and those aren't allowed. What's also exempt is we have cameras for security purposes. those are exempt from the concealed. But it also states that just because you think your kid or

033something happened, people don't have rights to all of our security cameras. So anyway, but that one there is basically just revising some language to exempt certain things that the board approved. Um, visitors to the school. This is the one that I struggle with a little bit, but we have to adopt it based on statute. And this is really that if an offduty law officer walks into one of our events, identifies themselves once they come in. We don't have the right to request that they provide any kind of personal information that they might be off duty or something. Take their word for it. You have to take their word for it. We had a situation this past year where they got held up and all of that. And I know there was a lot of local

034law enforcement that were not happy about the grilling they got to even be in the high school. So, so I want to make sure. So, when we have school secretaries aren't gibby or So, when we have a school resource officer come in and they're carrying a weapon, we make sure that they have some kind of identification of who they are. cuz we had a situation where a school resource officer just came from a train or something did not have and the concern we have is if they come in and they have a weapon and you can't identify him that doesn't tell the community we got some guy y in an area because the school you can't carry a weapon It's a weapon free. Even if you have, that's the only concern school districts have is

035cuz if you work for us, Yeah. you're required to be identified because you don't scare people, right? Well, this says if they come in and tell you, hey, I'm a undercover or I'm an offduty officer. We can't require them to. They can walk around with a a firearm and we can't tell them they can't. We can ask for their identification. No. Says you can't ask. Well, even if they're in sheriff gear, we're still asking for their badges and taking copies and stuff. It's holding them up. That happened this past year. I don't have chrome. So if they if they come comes in paint go until they take your badge make. So there there's us what was your name? SWAT team I yeah there was like four or five of them and I got a call

036one day and they were like we tried to get in the building and the secretary would not let us go. needed to take copies of everything before we could even pursue what we were doing. And it was an emergency. It was swapped. There were several of them. It wasn't swapped. Yeah. Not like they didn't have a But there were several of them. They would have heard of this. They called me and they were like, "What? What is this?" the district if they want when they come into the building, we cannot request or require them to provide or record provide or we record any personal information. I get that. But they're not required to show a badge or anything. Well, they come in with it on them. Well, they did. I know, but this is this

037is for off duty. That's just off duty. But if they're on duty and they So if they're on duty and they have something that identifies that they're on duty, we can hold them up unless they show us a court order. we can hold them up because they even if they're on duty, they don't have a right in this facility to walk in and start questioning kids without some kind of a court order. So, under what kind of circumstances? But like we would be we're questioning if they just show up. But like if we call and ask or have him that's a different roll up to the door then wouldn't we want to bet him? Oh yeah. No, I'm just trying to wrap my head around. But this what he's talking about is off duty. Yeah.

038Would they would it just be like attending? We don't take their word. Okay. That's what that's all I know. Somebody comes through a basketball game. Okay. Someone comes through a concert, someone scary to see somebody in plain clothes with a gun in your school. It is scary. That happened last year. It was our resource officer. I didn't know who it was. And it was scary to see somebody walk into the building with a gun. I didn't know who they were. They weren't identified. So I I get it until you get to know I didn't know who our school resource officers. That's why I was like, "Yeah, you got to have something. If you have your sidearm, you have to have something to identify you." And he goes, "I He was Yeah, he agreed. Yep. I

039just came from a I didn't even think about that. Yeah. Well, a responsible gun carrier that has the right to do it is probably no problem. If they have a problem, I put it in the car. Problem. Yeah. Yeah. This just says we can't if they come and just say, "Hey, I'm off duty." We can't question. Gotcha. and ask for identification that they are an off duty. I don't like it at all. Oh, but we can still entry as a regular. Not we deny their entry though as like a if you can't we can't ask them but we have like you can't just come in here gun toading right like if they we could tell them. Couldn't we not tell them like we can be nice and you can't have that in here. Can you

040leave without being it's scary to the studentated getting on the We can ask them. This law says they can say no. So they could come in even if they said no. You don't have to agree on this is basically saying that we don't have the right if they identify themselves because the problem is anybody can come in and say I'm an opportunity officer. That's where my point is going. So this bill is saying we don't have the right which is concerning this because Yeah. that that one I'm getting. Well, that's the one that visitors of all of them, that's the only one that all superendent House Bill 2052 is what that one is. Yes. So, we can see our legislators voted for that. I guess it's 202. There you go. Something to look at. But

041but but again there's a lot of reasons why we have concerns not from an offduty officer but from people that could just say I'm an offduty officer and we can't ask them to provide identification to show us that. But if we have the no or if we have the signs up with the with the firearm and the cross thread is we can tell them either put it back in your vehicle or leave. But if they tell us that they're licensed to carry one and they're off duty, we we can't require them to prove that to us. But they have to be law enforcement offduty law enforcement. Like so we have no way got weren't taking their word. No, I'm not. I know this is concerning. 100% their word that they're off duty. Yeah, that I

042get it's not us thing, but like Yeah, that seems like somebody didn't think that one through. Talk to your legislator. That's Yeah, maybe don't vote for me. No. Yeah. So, the last one is um pay in on complaints. Policy now says every time you have a complaint on the superintendent, you have to investigate it. Oh, dear God. Oh, gee. We need a committee. They don't watch a lot of gifts. Basically saying that you have flexibility to determine whether each complaint um needs to be investigated and there's really only like one or two words um to determine if the complaint is appropriate then you can investigate it. If you're like that's just because you think about with social media now I'm gonna say like 30 different times. Yeah. That if someone on social media complained against

043me, you'd have to investigate it based off our policy. Now, it says if the board determines that it's credible or whatever, it gives you the flexibility of whether or not you think it's worthy of investigation. Thanks to social media that you have a copy of each one. I just wanted to the only one or one that we're not ready is DFH on fundraising. Then the one that we all have concern with is the visitor to the school. Yeah. The off duty law enforcement. Then those will be back in August for your consideration. Next one. Approval of 20 2024 2025 financial budget transfer. So each one each one of you has a copy of this. Yeah. This is our cash summary report. I'm just kind of lay it out. On the left side is each fund.

044Some of them have more meaning than the others. Um, at this time of year, you'll see the beginning balance of each one of those funds when we started July 1 of 2024 and then the ending balance. And then there are some incumbrances that It was the end of the year. We went ahead and encumbered it. So if you look at the unencumbered, that's really the one we're looking at. Second one from the the end general fund, we will always spend it down um 8,157,000. We'll spend it down to the last dollar. federal funds, you know, we started with 403,000 negative. That's just because you're always re asking to be reimbursed and we had all the esser at the end of last year, the HVAC system, all of that. So, you can ignore federal supplemental general,

045that's our local offic budget. We only have the authority to spend, you can see there in red, the expenditures, 2,79,000. We couldn't spend a dollar more than that. But we generate from property taxes more than that. So, we started the year with 93,000. If you look over to the right, we're going to start this next school year with 137,000. We couldn't spend anymore, but our property taxes went, our valuations went up. We generated more. Yeah. So, what that means is going into this fiscal year, we had more money to start with, which means we'll have to levy a little bit less. That'll have an effect on our mill rate. Could go down. Depends on what the budget is. So, just cuz there's $137,000 remaining in there, that doesn't mean we could have spent any more.

046But you you always want equal to or a little more. Otherwise, you got to raise more taxes to fund your budget. So, well, now we get into at risk fund. We went from 81,000 to 9,000. So, we over spent that. That's okay because it's kind of one of those if you leave money in there, you can never get it out. So, we used some of that in other places, but still it went down. But that's okay. that that went down intentionally because we wanted to put some money in some other funds. Capital outlay code 16. We did pretty well this year as far as we had a lot of cost, but we weren't continually continuing to go south with capital outlay. Um we we just try to be very intentional on that. Um the driver's

047ed actually went up just food service. You can see it went from 205,000 to 67. Overall, the next big one was special ed because we talked about that here a little bit ago. We went we started with 58,000 and ended with 383 overall in the funds that are important to us to carry cash over. We're down about 300,000. Last year it was our contingency reserve that went down. It was our student material revolving with the textbooks, all of those things. now at some other funds, but it's going to take us a few a few years to turn around because we're, you know, with salaries, positions that were added, uh, a 403b match, uh, an employee, uh, unused leave buyback, I mean, those things are big ticket items that add up. They're all good, but we

048did a lot. So, it will just take us a little bit, a couple years to kind of write that. The nice thing is we had some good balances to help absorb and over the next couple years we'll have So it's like well why do you need 58,000 in special ed? Well, you don't. But we don't get the first payment till October the flow through. So we've got a front lo. So, you've got to have cash. I mean, when you look at like the state by statute, they're able to carry over 7% into the next year. Now, they've been carrying way more than that over the last several years. We're above that 7%, so we're okay. things I don't include in that 7% is capital outlay. I don't include that the 673,000 in bond money that's

049still sitting there because we can't use it for anything for operating. I don't include the contingency reserve. It's still nice having that 300,000. The point is if over time you consistently spend $300,000 more than what you're bringing in that that's just you don't do that at home, right? And even though you have a good savings account over time, you're just spending your sav. It's nice we have some good funds to get us through, but we'll just gradually have to turn that around. So because four years from now, 300,000 a year eats in. So but anyways, that's how we ended up the year. Um and we will continue each year. Um this next year we will try to be even more aggressive, but it it's hard. again, health insurance, our property tax didn't go up like

050we were hoping or expecting it to. So, there's some things that are going going to help that. Um, but the next item, we'll talk about this upcoming, but any questions about closing out the year. Uh really quick on the uh middle school participation that red is that what wasn't collected the 1,975 in the No, that's encumbered. We've already encumbered some things going into next year. Okay. It wasn't like that was balances like overdue or anything like that. Okay, good. I was like, wow, that's not like a liability against a bunch of that. Okay. Okay, good. This is an action item, so we need a motion to go. I will make a motion to approve the 2425 final budget transfers as presented. It's fine. You didn't even finish it though. I did. He said, "Oh, he's

051asking for a second." Oh, second. Talk about members. uh discussion 2025 2026 budget process. So I just downloaded this upcoming school year's above actually this afternoon and I'll start working on it. Um a couple things on the timeline. First is by the 18th we have to submit to the county clerk whether or not we plan to exceed what's called revenue neutral rate. And it will be difficult for school districts not to exceed it because if property values go up and enrollment is flat or up you're going to generate more than what you generated last year. So, and that's whether the the the city the all. So, here before long you're going to start seeing in the vindicator all of these publications and resolutions. That's what these are. The first round is revenue neutral rate. When

052I start working on the budget, I won't know what the budget is because we're estimating how many kids we think we're going to have, how many we think will qualify for free. So, I will cushion it. But what you see in the paper will be high. Come August when we meet again, it'll be closer to what reality is going to be. But in the next two weeks, by law, we got to notify him. So, I'm going to cushion that even though it most likely won't be. There's a very slim chance it could be less because our we have the 20 ms in the general, we have the 8 mills in capital outlay. So guaranteed there's 28 mills. It's the supplemental general fund. We carried more over into this year than we did last year, which

053helps keep the mill levy down, but our budget will be going up. We just don't know. So I will be posting they're submitting that to the county by next Friday. Then I will have at the August meeting pretty much the budget for you to review and we'll kind of walk through it. Then we have to post in the paper the code 99 which tells the mill levies the amount that's you'll start seeing those from every school district in this area. Then we will have a hearing in September approved, submit to the state by September 20th and then submit to the county by October 1st, which I'll send it to them well before that. When I do the budget, I I will start out with we're guaranteed the the amount per pupil went up this year

054and we're guaranteed to be funded off the number of students that we had last year on September 20th or this year, whichever is higher. Well, we'll talk about growth here in a little bit, but I will build it off of the minimum that we're guaranteed, which is last year's. Once I have the budget all done, I'll go back in and add the number of students that we believe will be new, what we think we're going to have. I'll rebuild the budget based off that. And then whatever that generates addition, I'll stick it in one line where we all see it. That way if those kids do show up, I don't have to republish the budget and I don't have to put the board through that hole. If that makes sense. September 20th lands on a

055weekend this year. So would they move it to the Monday like kids? So the 22nd. Yes. Yeah. The the worst mistake school districts do is they schedule professional development date. Yeah, that's why I was like keeping that date on the weekend. I keep you have zero kids. Exactly. But actually the law says if the kid is not there on the 20th or this year will be the 21st, they had to have been there for two weeks prior and then you have a like an 8 day window for them to show up. It's just a lot more work. It's like don't schedule a day on camp. Exactly. Okay. Good to know. It's on that. Okay. Yeah. So, but anyway, I will bring all that to you just kind of walking you through it. But when we

056talk about growth um and I'll give you some updates as we go through, but it's really more you'll start seeing a lot of things showing up in the vindicator from school districts will be included in that. just to help you at a revenue neutral rate. I unless you're declining in enrollment and your budget's going to be less, the chances of you not exceeding revenue mutual rate, which basically is if you levy more dollars this year than you did the last year, well, everybody is because valuations are going up. Sure. Unless you're somewhere where valuations aren't going up. I don't know. Where does that last? Yeah, your employment dropped significantly. Otherwise, the day and age of not exceeding the revenue neutral rate is probably done. Well, there was actually a bill because it's just crazy to

057exempt school districts in other certain municipalities from that legislation, but they never took it to the floor for a vote. It just creates a ton of work on the counties and schools and municipalities. Perfect. All right. Next one is the district roadup discretion discussion. So you have a handout and I just thought I would put some questions on here to maybe some guide some questions and then kind of walk through a little bit um of enrollment information and then just let you have some discussion. Part of it is what what's our history of student population? How large the class sizes do we desire? Kind of that teacher student ratio. How many of our students come from out of district? We'll talk about that. What effects does that have on funding? What percent of our student

058or percent of student population is a district? Right now it's 16%. Do parents work within the USD 340 boundaries? I mean either for the district or for RNS or for you know they work somewhere mammoth uh any which is about 32% of our out of district students their parents work somewhere within the district. Um what does the law say about accepting out of district students? Um, how have new programs being offered at the district uh affect classroom space? You know, special ed classrooms, art and computers. Um, what effect will the preschool have on student growth? I just started throwing things on here. What do we believe will happen to growth in the next 5 to 10 years? um you know if we build and maintain excellence in the district what effect will that have on

059student growth and we'll talk about that here in a little bit as well then I just left some space for you to jot down other questions but this is just to start the conversation the next page if you look back to 9293 in gray that's headcount or by headcount FTE because some kids count as a 0.5 if they're just half time. So you'll look down through there. Um, one thing we did is you will see in 200910 from 9293 down to 200910 those numbers are different from the gray to the ones next to them. The reason is in 201011 we closed the Ozaki facility. So let's say there were 120 kids over there. In 1011 we brought them all over to this these facilities. So the white column for the non-grade that's just comparing well

060how many kids were in Meridan because if you look at it and think well in 9596 we had 939 kids. Yeah but 120 of them were over at Ozaki. So if you're just looking at space, that column is looking at if they were all in this. Does that make sense? Yeah, that's this is good to know when people say, "Well, we had this many kids." Yeah. To hear that we did was the highest that Jeff West ever had kids comes up all the time. That's insane. So anyway, so that's just a historical um of enrollment. So then if you look at non-resident, these numbers reflect the school year we just completed, not next year. This this is if you look at what did we have this year, it kind of gives you um those prek,

061those were the kids that were up here at the high school. That's the keystone. But out of 829.5, were in district, 136 were out of district. And you can see the percent by grade level. Revenuewise, those 136 non-resident generated about 1.8 million because they get funded just like if they lived here, but it's about 16% of our kids live. And of the 136 about 32% of those their parents have some connection to the district by employment. Now we don't know what the other ones why they chose here. Could be alumni could be you know they may not work here but we have a lot of reasons. Class sizes on that page. This is just to kind of give you an idea of this year we just completed. We have four sections of kindergarten. So our

062average class in first grade is about 16 kids. But when those classes move to third grade, fourth grade, fifth grade, and we only have three sections, you can start seeing the effects. Now, fourth grade only had 52 kids, but that'll be different next year. A lot of these numbers will be different next year because we had let's talk a little bit while we're on this. The statute says you have to take an out of district student that applies if you have space. And so each May the board has to approve how we go about doing that. And five of our classes K through 12 have zeros because of space. The other ones if they apply we have to take them by law unless they are deemed a student not in good standing. So we call

063on every one of them and we check do a background check. We had one student that we denied for not being in good standing. The rest had clear and so and and we can't make up. So you can't control out of district growth if you have room. Now we always accepted out of district students. Now, the law says you have to unless they're not in good standing and you have to be able to justify that or your grade level is maxed out. So, we have new out of district students so far that applied for next year and were approved because they were either in a grade that wasn't maxed out or they were in good standing. What was that number again? 22. 22. Thank you. We had a third applicant this morning. Excuse me. We

064had another applicant this morning, which would put it to 23. As soon as those come in, they're sent to the principal. Now, this one happens to be at kindergarten. Oh, yes. Um, how comes the numbers, the headcount up above doesn't match the headcount in the class sizes? because that's non-resident that's total head coat they count resident non-resident some of these like second see like down below though I think whoever did the numbers accidentally switched seventh and eighth grade because seventh grade it actually had the 82 and eighth grade actually had the well so that's why it's not matching up here well 67 you have first grade 67 there's nowhere down here where it says 67 Okay. Oh, I got you. Yeah, now I see what you're saying because you're you're saying like total head. Yeah,

065they're not adding up. But I did notice down here in six and seven just got swapped. Let me take that. Grayson's class is bigger than them. The top one is this year. The bottom one is what we're predicting. Oh, okay. I was like next year. Sorry about that. Okay, that's okay. I was like this. Yeah. Well, I saw the 82 and the 82, so I thought they flop. You should have seen my dyslex. So when Yeah. So when we were looking at Yeah. So next year, second grade, there's going to be 23 kids in each of those three sections. Okay. We're adding a mentored feature, right? Or Yes. That'll be very What are we calling forget? A pilot program, right? Is she a lead to them? No, she is a fe teacher training resident teacher

066apprentichip program. Okay. Okay. I got you. So anyway, that kind of gives you an idea just on where we are class sizes and again as we're we want to think about all right well that's next year but what about five years from now? What about 10 years from now? Are just are we prepared for growth if we think as a district we might be growing? Well, next she just kind of shares if you just like, well, where are they coming from? Those are the districts. That they're coming from. That's what I thought it would look like. I mean, Seaman huge. But when you look at our district boundaries, you don't have to go very far west. You're so close to us in your in Sean Valley. I I'll also say though that several five maybe

067six of those 22 have employees that teach here. So now they're bringing their kids to school. Yeah. Well, just of the what I said 22 of our new non-resident like um like Jeff Schwint. Yeah, I was going to say he has three he's bringing. Yeah. Yeah. He's got three now. He works here. So, he's your kids get to come here, but his house is just right into the seaman district because they suddenly find one. But So that just gives you kind of an idea on where they're coming from. Um, so before we move on real quick because you guys brought it up as we look at this and we you guys mentioned the conversation that's always brought up about and I bring it up all the time like we used to have a lot more

068students here. I realize that there was a long time the Ozaki building was there but if you look at 10 11 and 12 and 1314 we're 892 882 885 886 those four years no Ozaki building 66.8 is the number for FTE if we take the principles and superintendent off. So we're at 62 58.8 8 57.8 57.8 2042 25 take the superintendent and three principles out we at 71.5 with 843. So when you have that conversation it is ignore the Ozaki building ignore throw it out start from 2010 and 2011 on. Yeah, that's val when you needed to justify why we need support for building. We have more staff significantly with fewer students and that's our thing. That's Jeff West's thing. That's what we want to that's what we want to keep. So when you hear

069those conversations, just remember those little details right there. every piece of every year after Ozaki went down, especially the first four or five, enrollment was still significantly higher than it is now with 10 fewer staff members in those buildings into our buildings. Yeah. The quality of what we're providing here and the student teacher ratio is what makes Jeff West awesome. Well, one thing to add to that too, and we'll just use elementary as an example, probably in the last and Wes could tell you, but when Wes was teaching in there, we went from one specialed classroom to three. Art went from a cart to a classroom. music went from it classroom computer to you know so you know there's probably five at least four classrooms that were used for instruction there's still instruction but it's

070our construction it's special ed instruction it's you know so we have more special ed classrooms in all of our buildings than we did 10 years ago kind of what you said we have a higher percent of our population that are receiving special education services that we'd have to carve out. So, we don't have if we wanted to go to a fourth section or we wanted to add another whatever. We all have. So, speaking of, is the basement classroom coming up now that we have those open? Yes. From kneecap. Okay, good. Okay. Yay. She's coming upstairs. That's what I was going to say. Well, she had volunteered to stay down there again if we could have, but we didn't have the resources to Yeah. So, Duncan, bring him up. Last point and I'll leave it alone,

071but just because you guys mentioned that you hear about this all the time, but if you look at 2010 2011 with enrollment of 8.92, no Ozaki building to enrollment at 843. Now, that is a difference of I just used $5,000 per student. It's more than that. That's $250,000 difference of operating money. that we don't have but we have increased staff to provide value. So when the conversation comes up now you have an idea like our enrollment does not justify what we have here but I'm thankful that everyone in these rooms prior to me and hopefully going forward and all of you too like we value what we do good here right but when they come to you with that point that out that's the conversation that's how we get people to understand why we need

072a little support with Mhm. Because $8.99 and $843 it's $250,000 give or take. Yeah. And probably more. Yeah. I use $5,000. Yeah. So So that's how you answer the number if they want to listen. Uh 5,000 54 5 I don't remember. 5,000 5,400ish. So you're saying that 2010 55 finger on 5500 but then you got a ton of waiting because you really have low enrollment waiting, right? It's it's not black and white. No either way. If you took um let me just pull up my calculator. If you took 1,800,000 divided by how many non-resident? 136. $13,235 that each kid generates because you got the base amount, right? Then you got low enrollment waiting. Then you've got at risk waiting. Then you got transportation. What? then you've got, you know, the the other waitings. Um because

073some of those kids are in career tad some of the So when you add all the waitings together, I would just considering like what is available to use for operating money because I know a lot of that is just like pass through. Yep. Some of it's passed through. Yes. So um so I shared some information on out of district Part of it is in the next 5 to 10 years, do we think we're going to grow as a district? And if we do, growth has an effect on facilities. For example, in the bond issue, there was four classrooms at the elementary, there was four classrooms at the middle school, but we never really had a conversation about growth. Do I think we're going to need space someday? Probably. How much? Two classrooms. You know, it's

074just um you know, we also think it think about our kids um particip participating in things. What effect does that have on facilities? you know, busting at the seams with I just I think with and this is just from living here and all those parents that call. Last year we turned away 12 kids because they happen to be in those sections that had zeros. This year we had 22 of them that it just worked out they weren't in those classes that had zeros and once they come in they are grandfathered they don't apply again each year. They're just considered for this state. So right now, if we took the 827 that were guaranteed for next year, we had five kids at the end of the year more than we did on September 20th. So we

075were at 832. Then you add 22 more that might come in. We just went from 827 up to 8. You know, now that's one year. It it'll go like this. But do we just think in the next five years from now we'll have all of our classes at zero because the only way to control non-resident is to put zeros at every one of them. But we also have to take res I mean if they move in keeps selling land if we hire a builder. So those five classrooms that we put zeros, that's only for non-resident. If they move in, you could you got to educate them. So that's just kind of to just start thinking about, you know, one thing is to plan for next school year, the upcoming school year. The other is, okay,

076where are we as a district? Growth is a good thing financially, but then it's it generates just enough to help for raises, but then you got to add another feature for Okay, so there's cost to growth as well. So, it's kind of that we're not trying to make this a 5A school. We're trying to we're trying to sustain and provide to the staff and the student. Like you got to look at it that way. No. People think when we talk about district growth like oh they're trying to change merited or change. No, we're not. We're trying to afford what we have and be able to provide year after year something more. Do you mind if I jump to the Go ahead. leadership retreat item that I was just going to give an update. Yeah. So,

077a few weeks ago, the principles, the three part-time assistant principles, um, so Carrie, Allan, and Bill. um our new athletic director whole bottom and Haley Dean and I we met in Lawrence at I got an office space cheap where I used to work. So come on in. Um but we took the four work goals that you adopted in June and all the strategies and went through each one of them and started talking about okay what could we do in six months? What could we do in 12 months, 18 months? just that first conversation with them about what we could do and and then we went on a tour of Allen Fieldhouse. So whether you're an OU fan, which one of them was there, Kate fan, hey, I got two degrees from Kate. But we walked

078through and we spent an hour and a half walking through Ellen Fieldhouse and we got back and we sat down and said, "Okay, what did you feel? What did you see? What what did it tell you?" And just honoring tradition, the story that they have. You don't you didn't need a tour guide. You did, but we had one. Um it wasn't just basketball. you had all sports. It just it's you walk out of there going, "Wow, that that is a culture changer there." So I asked him, if you look at we have risk factors in our district, we have poverty, we have mental health, we have kids that speak a second language, we ha, you know, but when you look at us compared to the state average, we don't have risk comparative to our neighbors.

079But when you look at all of our results, we're not blowing the lid off of anything. Whether it's how we do academically, how our graduation rates are, percent of our kids go on to a two-year, fouryear technical, chronic absenteeism, we're doing pretty good, you know, but all measures of success. I asked, why would we not excel at every measure of success in this district? What do you think the response was? Culture consistently around the room. Culture that we've we're kind of okay with being okay. fine being fine. We're fine being fine. And do we think we were hired for that? No. And we we're not here over a 2-year period or a three-year period or a fiveyear period or it's just we've kind of got this okay with okay. I don't think our um parents,

080you know, they don't know anything different unless their kids went somewhere. We do so much so well, but we're really good. But what if we excelled at every measure? That will probably have more of an of an effect on growth than anything else. So we just got to think about keeps people from leaving. What one? It keeps people from leaving. But when parents tell other parents at Walmart or at the or wherever it is, people will recognize, I want my kids to go there. Even if it means buying five acres, you know what I mean? But again, we're thinking 5 10 years down the road now. Again, I I've lived here longer than any place in my life. And it's like, if you want to be okay with, okay, there's a lot of people that

081we could hire that would fill that role. But as a group, it's like you can turn that around a lot faster than it took you to get there if by that. And I think it's we all wanted it, but look at results. Why is Jeff West not exceeding in every measure of success that you can look at? We're good. But we don't have an excuse not to be the best 3A, the best in Northeast Kansas. We I'd have a hard time finding something to blame it on. Cuz we couldn't as a group. We didn't have one thing that we could say, "Well, it's our buzzer." Well, everybody plays by the same rules that we do and we're not declining. We go like this, but so does everybody. Not got to rule that off. What else

082is it? Is it our board? We got great board. Is it our staff? We have a great staff. We just got to believe that okay is not okay. Not. But you can turn that a lot faster. I think that will have more of an effect on district growth than anything else because it it's people want their kids to be I think that's what drives people to come out here is they want that rural experience and once they get here they enjoy it. But I think in all measures we could we could go from here to here pretty quickly. I think we've just gotten too comfortable area challenged oursel like Dave said okay being okay. Yeah. That's what everybody around the room had said we've just been okay with being okay or we are like well

083why not we excels because we don't have the excuse not to. So anyway, I jumped to that because it was a great two days um with that team and um but it's all good work. But anyway, I just thought it would be a a starter. We'll have this on the agenda next month to start thinking about, you know, how do we how do as a board how do we prepare not only just for the next 12 months but 36 months. Is this are these charts and graphs are they where people can find them? because this is very interesting too when people ask about the non-resident. Yeah, we're um we're working on with our website group trying to redo our board page where we have the goals, we have the you know we can put so

084much on there that we overwhelm, but we want to and part of the challenge with some of those if you don't hear the narrative behind it then it's like we take how many out of district kids? Well, just there's a lot of people that criticize that that and think that we shouldn't take so many out of district because we're overfilled. This page is huge. Well, they need to know how much money they need to know that. This page is amazing to know what was in Ozaki and what wasn't. Yeah. But they don't they don't understand any of the context behind. Yeah. Yeah. We have to make sure we're providing ASD provides every bit of this information if they would just couple clicks. Yeah. Again, if there's not, you know, at some point we're gonna have

085to invite the community and to really talk because growth will directly affect what kind of facilities you have in place or anticipated and everything's anticipated. I just don't see this district staying flat for enrollment. without doing anything. We we will quickly get to where we have to put zeros for non-resident yet non-resident students, but that's not going to control the ones moving in. And the question is right now we have a few classes that are getting pretty large, but how large is too large to where it's like we need space? Well, that answer needs to come before we need it. Before you need it. Yes. Before you need this. We need it though. Kids learning in the basement needed. We We got by for a year or two. I will say the district as a

086whole and all the people that are responsible for the decisions have done a fantastic job over the years navigating no space. Like I mean I get it not all situations been ideal but there's always been a solution that worked and I commend everyone that has done that but we are going to run out of solutions quickly. That's why it's good to start a conversation with let's think about the impact of the preschool. Yeah the preschool I think will have the second biggest effect. I would like and are all those preschool kids are they all Jeff West in district kids? Okay. So are we going to automatically let them come to kindergarten at Jeff West or as of right now we have to say no if we're full? So there's only a couple nonresident preschool kids.

087What do we do with them? We accept them if we believe they have a tie or a connection because they have an old older sibling that's here. If if we believe that they're we're not accepting someone that lives in Oscaloosa and they plan on going they have siblings. It's not open to non-resident that don't have any intention of being a kindergarten here and the preschool isn't open to anybody without that intention. Okay. We do have so we've got a couple that are out of district because their parent works here in the district and their kid, you know, but it's only out of district will come here probably. Yeah. If we have an indication that your kid's going to be a kindergartener here and you're out of district, we want you in the preschool because there's

088a good indication you're going to be a kindergartener here. Okay. But we're not accepting. Yeah. Because kindergarten is zero, right? Right. So the non-resident statute only applies K through 12. It does not apply to prek. But we don't have to take anybody into prek. We only take the ones that we think will be coming here. Has this been in front of the building leadership groups and No, wanted to start with you mean they the building lead I mean what are their thoughts on district growth? Have we the principles and stuff? Yeah, we had this same conversation with them. Um they you know cuz they kind of helped put some of this together. they were sending me numbers. We had a conversation um because growth when we talked about the board goal on facilities at the

089bond on the bond was space. So we had conversations about what do we it had four classrooms what do you really need you know so we had a lot of conversation about it we do think they believe we're going to grow how much it'll be there first you know it'll be at the elementary school first do we need do we need two classroom instead of four I you know that we need two classrooms and an office space I know because like the the middle school high school. It'd be ideal to have the counselors from Oscaloosa having their own space. Yeah, there's a lot there there's a lot to think about. I mean, we think about the economy, people moving out of town and they anywhere they go outside to peek, it's rural and you know,

090why why here over Perry or even West Maple Hill? Well, and co like trends. Well, you know, enrollment's going to go up here in the next and and those are things that I think would be good for the community to really talk about is outside of the school, if you have kids, you're going to check the school out. Yeah, that was the first thing I did because Olivia was going to be in third grade and Quinn was starting kindergarten. I knew where to go on the websites. I knew where to go at the state department and look at information. As soon as I figured that out, the lake, two golf courses, multiple, you know, you housing development, you had choice, you know, and it was unique and it was so and you're 20 minutes in

091your town. Anyway, you're really close. So once I checked off, we actually went to a football game and I looked at the student body and I was like, that's the kind of student body I want my kids to grow up. I didn't want, you know, large, you know, Seaman, Shaunie Heights, they they were they were too large for Julie and I because we wanted we've always been in a room. That'll be a good discussion. I guess we got nothing else. We skipped over student activity fees discussion. Well, this one I shared some information. You know, last year the board reduced that. It's around, you know, our numbers were down 10,000. When I looked at and played some scenarios, you can quickly get the $9,000 when you add, you know, you know, 100 kids at 60

092bucks. So, it's not the whole student body. That's 6,000. Then you got middle school and you got it's it's and I know for some it's babysitting cheap for a year pass. Drop the kid get off and we're going to out to dinner. That's okay. But anyway, it does have an effect on because that directly goes into officials uniforms, you know, all of that. Brad, do we need it? think we need it. I don't No, I'm not going to put it on you. I think we need it. Well, I think we tried it. It didn't work. We saw the effect of it. Yeah. And there was numbers. That was my result. Numbers go up and if they go up then it is one of the best. How long you want to talk about it? I don't

093want to say don't like it. I don't love it either. I hate him. I was all for it, but it didn't change. individuals and businesses could still donate tonight if they so want for a homecoming game or for I will be happy to stay part of that movement. I think there's a lot of generous individuals that would happily do something like that from time to time. I make a motion that we adopt or reinstate activity fees as presented. Second. All favor. Sorry Brad, I didn't mean to put you. No, it's good. I wanted to get one other question. I'll try to work the numbers out what wherever they stand. But it it's just, you know, it's just like the good nature of trying to go online where people can pay and then it cost us

09415,000 because we were 4%. Okay. Especially when we're talking about 10,000 one year not a big deal for $100,000. Well, both and Rhonda said it did not make a difference. Yeah. Well, I didn't I was at a lot of stuff and it didn't. So, if it didn't Okay, we did the leadership uh preschool mission statements, right? So, you'll see on there um the preschool teachers and Wes worked on they really want to start out with parents messaging. And here's for our mission. Here's what our values. And here's Now, this is the receive item because I wanted you to be able to think about it. I know we have some editing. Don't look at me. I did find a couple, but we don't need to bring them up now. I'm just saying like me either. Did

095you have some edits that you I did well in the mission. creates a foundation of pre-academic that needs a hyphen. And then uh in the vision line researchbased best practices, not researched, right? Yes. You're right. Just like that was my This is why I was elected. Right. You're doing your job. Get it. I guess anybody anything else? No. I liked it. I did like it. No. No. No action. Yeah. Secretary update. Joe Creek School. So, I just wanted to I know I put some stuff in a Friday report, but trying to get prepared. Um, we're at 44 kids right now for the preschool. That's good. Um it takes about 54 to 55 um to where I think we're going to I don't want to say break even but to start to really and I think

096we'll good chance we could still get some more but potentially if you look at our kindergarteners and first graders we could have 100 plus kids in that building. Um to start out with though, one thing that we can save on is to move Aaron over there to be the the front face. She she'll still do all the duty she's doing now. I mean, she probably is tired of me every time I walk by. Okay, that you know, we'll have to schedule our conversations, which we can do. I'll be over there couple days a week checking in. So will Wes, so will Phil, probably save more food. But for the for the next year or two until the numbers grow, this will help us support some of the cost of startup. And um we did advertise,

097we did some interviewing, but this saves us from training someone, right? because we're we're going like that getting started and um but then Aaron has that um front office experience so she'll also be able to onboard someone in the future. But thank you for everyone and then our goals being creative. Y um while we're on that, the 17th, um Steve Johnson will be over there with his crew. Um getting the exterior trim and everything painted. The new signs, signage should be coming soon. Um I don't know why I look at you, but Have you heard any They should be out in the next week or two doing signs. There's a FedEx thing that says, "Sorry, we missed you." I wonder if Well, we walked in. I was like, "They we missed the back." It was

098your signs. Sorry. They did get the covered canopy. Mammoth did uh installed on the backside courtyard area, so kids will be able to go out. We'll start looking for furniture and stuff or outdoor play space. um they finished wax and floors and we'll have summer conditioning kids helping car furniture in and um starting next week sometime. So everything's moving well on that. Uh separate September one Labor Day board meeting this September 8th. Yeah. Anybody have a problem with that? We need a motion. Uh probably since we're moving a board day, I move that we reschedule the September board meeting for in lie of Labor Day, we rescheduled the September 8th of 2025. Second favor. Thank you. Because we already changed the district calendar. Good. Speaking of which, when will those be on? there to print.

099FedEx was supposed to deliver today. Well, we went through a lot of back and forth about that. Is the You guys weren't on the emails of the calendar. That's correct. Uh, no student, no facility, any facilities updated. How long after executive session? Um, we get like a quick. Yeah. 20 minutes. 20 with a five minute agreement or five minute five. Let me check that one. Make sure the teachers line would open agreed to we do it and then someone would walk in. We'd be like, "Mr. President, I move for this." She's doing it. Mr. President, I move to enter executive session for ASA 75-4319 for a period of 20 minutes at 8:23 p.m. to discuss personnel issues and non-elected personnel under coma exception including Dr. Newan Swander with the open meeting to resume in the

100boardroom at 8:43 p.m. Second. Yeah, for sure. Yeah. No, I totally agree. side forget who it was, but we still once we No one said it's been our family. It's not. Yes, it is. I start popping my gum. All righty. So, we are at where we need to get motion contracts. I gave you the exact I motion I motion I motion to approve the contracts for Kayla Gardner as West Steppers coach, Lacy Brosterman and Ashley Richmer Meyer as Jeff West preschool age, Nathan Coulson as the esports coach, and Allison Fulier as the high school ELA teacher. Second. All in favor it my motion to approve the resignations from Todd Han as the middle school basketball coach and fer dar rimple as the middle school custodian give it to So, do we have any motion for

101the new addition? I make a motion that we approve the new addition to the high school football staff for 2526 season. Second in favor 51. Sorry, it's not your bad. I just have a few things to report on. First of all, I just want to give a shout out thank you to uh Barry White and Fivestar Masonry. They've done a lot of work this summer tearing that center block wall out of those two middle school classrooms and they've completed the installation of a new fireproof wall back in that will be able to flex with the doesn't fix the structural problem but it takes the pressure off the roof. the the roof is already sunk back down three inches the level and it takes the pressure off those outside walls. They attached secured all the roof

102trusses to the outside wall to make it more structurally sound. Um so anyway, uh big thanks to FiveStar Masonry for doing that. I have asked him to submit a cost to do that. I don't know if and when that will come. Um but he he's he's been fivestar masonry's been great uh to take care of that. Also want to thank Mammoth for updating the new sign marquee out on K4. The marquee sign updated that. Um it's a shark. Looks really nice. It's nice to see it say different things each day or each week. Well, this was just a Well, I know. But the sign is my eyes go back to it now because it's not scrolling the same things back to school from a year before and it's been that way for a long time.

103I'm just saying the sign is getting used the way that was intended. Couple more updates since the agenda went out. Um we are looking at the VOAG building. The HVAC system um is going to need severely upgraded. Yeah. So, we're getting bids on that. We've actually um to the point where it might not have been safe circulating for the kids, but Tim's working on uh update bids for replacement of the BOAG HVAC system. Um health insurance committee, we will be meeting again tomorrow afternoon with the committee members. Uh we have a a company that uh works with districts on the educational side of it, help navigate all that. Uh we've met once with the committee. We're meeting again tomorrow afternoon to provide them some updates. We're probably depending on that meeting. If that group decides,

104hey, here's kind of where we're at. Here's what the market looks like. Um, are we insurable now to where we could go out and get some quote? That's the kind of what they're going to be talking about again tomorrow. If that group decides, let's go out the market and see what's out there. Um, this group will go out, start looking for some of that to try to bring it back in early August. So, that group is a meeting, but we're we're meeting again tomorrow. I've never learned more in one of these meetings than I did that day. Yeah. I could not believe some of the We're in good hands with this group. Wouldn't you agree? Yeah. I mean, I had four pages of notes with no drawings. Yeah. Wow. I learned so much. I mean,

105no drawings. Stuff that you wouldn't even think to ask questions about. And their sole purpose is to like I mean, we could talk forever. It was one of the most informative meetings in my almost 10 years. Wow. On the board, that two-hour session. Well, and what we didn't want is like Etna, Blue Cross, someone coming in trying to sell us something, they will facilitate whatever the group wants, even if it's stay where you're at. But it's balancing benefits and the cost of those benefits. They don't care who we use. They're trying to advocate for us to for the best product for our staff and our budget. Awesome. And they are they made it clear like maybe that answer is right where you're at. It could be. So it it's USI United something. But what they

106would end up doing in the end if you chose something, they could then be your um broker of whatever it is that you want. But that's up to you. And their thing is you choose it. Now, we're paying for them to educate and facilitate the whole thing, but in the end, it's really up to the committee to bring something to this board. So, but it is very, but we meet again tomorrow at 3:30 um after the superintendent's Keystone meeting where we're discussing. Um Aaron We'll be sending to you a superintendent evaluation. Um, I'm to be done twice a year. Well, we're quickly getting into so we will get that to you. So then you can get your board president. Are we able to do it electronically? This is there any do we have it? Last

107year I didn't make it six months ago. There were two options and it was really a good one to use. I've reviewed them for eight years and then never come back the same. Awesome. If not, it might still be the Maybe the next. When are we actually going to change it? We say we're going to do it every six months and we never do it. Next time for sure. We'll work on that. In fact, we said we're going to change just to have on your radar August 12th. We're going to plan that is the night and we'll we'll send this out, but that is the night that's scheduled for the preschool parent meet and brief. I already have it on my thing. It's special for reading time. I just want to remind you we'll send

108out information but we just call a special meeting go outside have the ribbon is it welcome the parents with a ribbon cutting that'll be the shortest special one of the shortest special we have an evening thing I assume it starts at 5 so we call it together at like 4:45 and then go out So we can cut the ribbon. Erin, anything back to school back? Oh, I will email you all your individual um to-dos. She gave me actually no. I think the only the biggest thing I want to promote this year, and I've talked to a lot of you about this, I want to make it schoolwide. The thing I've noticed over the last couple of years, it's always younger kids. Why aren't the older kids there? And so I've got some ideas. I kind

109of poked Dave earlier on it and I poked Aaron on it, but if you have any ideas, shoot them my way, but I want to take what they did last year was awesome and just build it up. So I think we can do it with the resources we already have. Teenagers like food. Exactly. So if we need to do things um we have a really cool gift to get tail for like hamburgers and hot dogs and things like that. Let us know because we'll run all of that through the food service the not food service. Well through the right through the district the district. Um yeah, and we can you and I can meet and just and maybe you're in too and just get over here a couple hours sooner or we can start a

110little earlier. Get ahead of it this time. Well, we got Oh, shoot. Well, that thing was a beast. It was a beast. That was the first time it was used. Uhhuh. It just had got delivered. We had to learn. When is the school calendar up? Does anybody remember? They only just submitted it. Yeah. Usually like the first week of August is when they start. Okay. Will you let us know when they're at your office? Because I didn't. They always have a stock pile of them at the post office, too. I mean they don't come to the field or just maybe not me. Anything else? No. Anybody anything else? No. Thank you. force intern.