BoE Meeting - 6.2.25

001Maybe one more. We know That's like a the final version. [Music] Still feel important. Parker. At this time, we'll call the June 2nd, 2025 request for lean door. Comments from pictures and guests. all going to get a motion. Is there any subsidi motion to approve the agenda? I move that we approve the agenda as presented. Second in favor. I get a motion for the consent agenda. I will make a motion that we approve the consent agenda as presented. I'll make I make one comment on that. So, if you look at the cash summary report in there, there's several red negative balances, and that's normal in the month of June because we are still waiting on our final state aid payments. That'll come about the 18th of this month, which will reimburse so we can make

002all final. We turn in by May 6th, all the money we got from the county and then the state calculates what they have left to send us. So, in general and supplemental, we're still about a million and a half to 1.2 million of final and then then we'll close the budget out. So, you're uh by second. Nope. Second. All in favor? set up academic reports. Brena is at a conference. Okay. Um and then Matt Staff, his wife's grandma passed away, so they're flying out tonight to go out of state to attend the funeral this week. So, but they're reporting. Good evening. Um a lot going on but not a lot to to really share out. Um we have driver's ed started. We had about 37 students sign up there. Um it's our first year using

003the online curriculum. So we're learning about that and it actually went really fast for some of the some of them are have finished um and a few of them are finishing up. So we did not need as long of class time. So we're learning there. But I know Mr. Meer started driving with his students um today and then Mr. Marott I believe starts this weekend. So we'll be getting those going. Um we did start summer school Wednesday. We invited 17 students to attend. So far 10 have taken advantage of the opportunity. Some needed to finish their driver's ed class first. So they'll probably start with us here as the week goes. Um, and then that will run through June 20th or when they finish up, whichever comes first. And then graduation. And thank you all

004for being there. We did have 56 students. Well, and then we are getting started with summer conditioning and camp. Today was day one and there was a excellent turnout. Uh Cole Bottom, our new 80, stopped in today and I took him out. I was able to introduce him to a lot of coaches because there were a lot of coaches there besides kids. Um and they were all really excited about the turnout, how hard kids were working. So, um real positive start there. The the key will come after days three and four when they're sore and are they still getting up and coming and keeping them motivated. So, we'll get there. Um, and then we're working on filling some of the following positions. Um, our English 9th through 12 English teacher, um, a prom and an

005assistant prom sponsor, a pep club sponsor, and an esports coach. And we're in the midst of the West Stepper interviews on that one. So, that one's almost done now. Questions? Good evening everyone. Well, we did it. We made it through another year. So, thank you all for your support and helping us get that done. You can get a glimpse of next year's enrollment. Of course, those numbers are moving targets right now, but if we were starting school tomorrow, that was where we ended. Shout out to Mr. Porb. Uh he was not super thrilled, but he did a great job. He and I attended a conference in Elma food service farm to school uh that they had. And I don't know the whole gist of their uh what they talked about. It was full food service

006stuff. Um Nebraska, Missouri, and Kansas. Uh however, we were there to talk about our outdoor garden space. Uh we did just bring in our butterfly garden. So we threw that in there as long as our front our front and then we connected it to not the food to the table, which does happen a little bit. Um first graders don't really like radishes, but we try, you know. Um, but we did we did put lettuce in one day and they ate more salad that day than ever because they grew it. So, you know, little things like that. But we came and talked with them about how Mr. Corb was using it as a counseling tool. So, we talked to them about that and different kids want to be in the butterfly gardens. One of them wants

007to go to the garden, but he just wanted to collect bugs. But that's okay because when you're getting back to center, if a little roly poly is what's going to help you be able to be in the classroom, we will go find roly polies. So the radishes were named by the way when they planted the seeds they named them. So that's part of the thing. So but we shared that shared some we just kind of told our story about what we're doing. Um and they seem to enjoy it. Asked some questions. We got some good feedback also. So we had a nice time. Um the summer work is getting going everywhere. We were just over at the preschool today punch list uh going around kind of making what's our first hurdle and it's clean and

008paint. Um there's a couple of rooms that need a little bit more. moved out. But other than that, um, we're going to start filling some holes and getting walls ready for paint. June 12th and 13th, it's community paint day. We're getting that out on social media. It's out. It's out there. So, sign up. It's free. It would charge me a bit to come and help. So, we're going to get we've got some colors chosen. There's the walls are in very good shape. It's just going to take a little cleaning. Um, and the paint we want to paint will be accent colors. So there may be a green on one wall and then green around the door so they can identify that as the green room, the purple room, the yellow room, things like that. I

009guess got some yellow. Oh yes, you do. Yes. Yeah. So um we've got that going on and then after we get that finished they'll go in and start to do the floors which which need a lot of attention. Then in July we'll get another crew together. We'll start moving our stuff out of our storage unit. Um, we went down to Washington Rule and picked up another two truck loads and trailer full of equipment again from Washington Rule. I think we're going to talk about that a little later. Um, so we've got two warehouse storage full of things. Um, stuff at the elementary stored. So, it's it's progressing along. And then I want to give a shout out while everyone contributes um to Chassity Fiser and Becca Watson um who just keep that elementary chugging along.

010And those those Mayday are hard. Um, there's lots of kids anxiety. There's teacher anxiety, parents are anxious, and they just did a fantastic job of closing out the year. So, if you see them, give them a raw and a pat on the back because they did a great job. So, any questions for me? Did we send out um acceptant letters to the students? We are sending an email out tomorrow to say, "Watch your mailbox because I want to mail those out." Um and then we're getting those letters out this week. just kind of holding on through May to see if I can get a few more people before, you know, so we're not constantly sending a letter that there is an acceptance letter coming out with enrollment information and kind of next steps. I know

011some young moms that are looking forward to them. Well, and as I thought you had heard, um, if anybody calls and says, "I have a question," have them call the school, have them call. Of course, at this point now, it's a little tricky to catch me, but at least leave a message or call the central office and they'll get a hold of me. happy to answer questions, but I know a lot of questions are going to a lot of other people. Um, get them to give me a call or an email. So, yeah, those letters will go out this week. Perfect. Thank you. Thank you. The Keystone report. Matt and I are sharing this one because Matt stepped in for me this month to go to that Keystone meeting. Um, uh, first of all, Brad

012and I attended the groundbreaking for the new JDLA facility in Oscaloosa on May 15th. So, look for that in the Valley Falls indicator probably in the next week or two, if it isn't already. Is it? Never mind then. And then JDLA, I think, has found a home at the Ozaki Methodist Church. Is it the Methodist church? Yeah. Yeah. Ozaki Methodist Church. are still working on the final details of an arrangement and something in writing. Um, but it'll be for the at least the first six months of next year for the JDLA students. Um, and then I think that's about all I was going to cover. Matt's got a couple things he's going to talk about as far as the budget over there that they talked about on Wednesday. Yeah. So well the one they talked

013they talked about the budget they talked about mentoring program and they talked about uh where they were going to go after Bill. Yeah. So that was uh I'll start with the mentoring program. They adopted a mentoring program to put um teachers experienced teachers in substitutes to you know give them a little help throughout the legs. you know, they're not think about some of these pairs and stepping into these big roles. Yeah. You know, so um I thought it was great and everybody I got the long-term self. Everybody went for it. I mean, that was a it was a no-brainer. Um and I do have a local, but the big one was their insurance has gone up 271,000 in some chains. Their stein lane went up 25,500 and to add a dollar to the Paris wages

014which they're at 14 now to take them to 15 is 147,000. So they're increasing their budgets 377,39. So there was talk about how to tackle it and what to do and you know at some it's just one of those ones where I mean what do you do? I mean, you don't want to short the insurance. You don't you you don't want Yeah. You don't want these poor parents making 14. You know, that's a difficult job. So, um that's really all we we talked about. We talked a little bit about the assessments, but I don't think that was quite ready yet, but and we'll talk more about Keystone later. Brad going to give us all the deeds here in a little bit on the funding and all that fun stuff. It was it it was a

015meeting where we went in, you know, they lost their place in Billtown. Uh so I I didn't know what to expect and turns out they're going to be going up the hill. So hopefully that all works out for them. Yeah. Well, that'll be closer to their offices anyway. Keep everybody together in the same town. I think that might be best for everyone anyway. Yeah. I am curious what all will have to be done to that building. I don't know. Yeah, I always have to look this up. PDC Special Development Committee. So, we have Rhonda is going to make sure she doesn't have to stand by herself because Rhonda is on the but I'll turn it over and let them kind of share why they're here. Well, I guess the main reason we're here is our

016um five-year plan was up until we have to renew it. Um just to kind of go through our bullet points. Um so other um members include Robin and Bus at the middle school. I'm the rep at elementary, Lisa Sage at high school, and then uh Mrs. Franks is our admin. And then this year we added Haley Dean, and that has been a a great asset to the to the committee. um kind of go through here really quick. Um we turn we serve three-year terms. Um I didn't know we only served three term. I should go on your third threeear term. Um but so at like mine will be this year and then we'll just put out there's anybody else want that and if nobody else then I stay on. Um if not I think we

017would go to a vote and so each one of us will have um and then the next year it's the next school. So that that'll be on a rotation. Um let's see. One of the things I learned through all of this is the training that we are to get through PDC. Um that was a new one for me. Um we've learned a lot in the last year and a half because we have worked on this plan all year this whole um school year. So we've gone through it um then send it to Greenbush and then it'll go to the state once you guys look at it. in a fruit. Um let's see. Um we meet we will meet um quarterly and so we do keep notes and we have an agenda and so if you

018ever want to see those notes you're you can ask and we can make sure that they get to you. Um down on our very last one that's kind of where it talks about our PD points. So, um, for every hour that we sit in in in a chair and learn, um, that's where the points and then 20 points equal, um, one college hour. So, um, and then some of the things that we do as a committee is like we would meet and somebody had gone to something and we decide we all approve like if there's an issue, yes, that would count or no, that wouldn't count. We've had a few of those this year that we haven't had in the past and especially with all of the new um licensing and all that kind of

019stuff we're running into some different professional development. So, so the the plan itself will help all staff kind of know here's how it works. um anybody comes in or board wants to look at it. This is how your who what your committee's chair's responsibilities are, PowerPoints are decided. Um using the PDP toolbox um is very helpful. It takes a lot off of a person doing it um electronically. They can go in and see without having to go find their building rep. How many points do I have? Where am I at? they can go in and look and their their transcript and their points are all all listed right there for them. Um, we are working on our plan of how we explain all this to our staff, those that have been here a while and

020those that are new. Um, and we're working on some shortcut sheets like this is where you go if you want to request to go to a conference. These are the buttons you click. This is after you've been to the conference. What do you put in? What counts for points? What doesn't? is like when they go to vendors, they can't if they spend six hours at vendors, they can't count all those points. So, spelling some of that out for them and documentation that goes along with that and the lunches and like if you want to double point like you went and you learned this, but now you're applying it in your classroom, you can double or triple point and helping them understand all that and walking them through that and the processes for it. And so

021it comes back to having us a nice document that the state knows we are doing this and then we turn that into them and we used Green Bush's template which was really helpful. It was very similar to what we had just a little bit different languages. So we kind of merged the two. That's what I was going to ask is who comes up with these rules? Is that a Jeff West thing or is that something that's like state? Some most of them are state. These things have to be in there. There were things that they had highlighted like just copy and paste this and then if you want to make some additional building or district um protocols you can do that but we had to meet certain state criteria and they're able to check prior

022to going if they count their points or they should be able to if they put in to go. Um and then we can say yeah you're approved to go or not to go. Um but also we can have some of those conversations then about well what really is this that you're going to so and those align are they should align with your like your personal goals. So we each make personal goals. So when we're going to a conference it should align with our personal goals that we have for whatever because we all have different positions. So yeah so um those align with that and it should be one of those goals. Yeah. And I wanted to say too, so we've gone over to the PDC uh toolbox which is Greenbush, and it has been fantastic.

023It's it's it's been a little bit of a learning curve. Um but then now they're going to come out with a new format. So we've been working on these steps and then now they're going to have a new format. But I think it's even easier to re I think it's way easier. It's so it's just been like when we were using the other one, we couldn't find things and it would it was and we didn't have anybody we could get a hold of and they have been very there's a a lead person and you talked to her and she's like gotcha take care of it. She take care of it while we're on it's been fantastic. Is there any questions? So our special meeting last Thursday talking about calendar and all the days next year

024and all the trainings and all the professional development. That's what this group does is then helps make sense of that, move it towards each individual employees EDC plan, not to get into any details or anything, but is is everything all caught up with the people that are doing that. I know but there was a time postco that things were falling through the cracks at no fault if anything. Is that we have that remedy with green bush and is the process better now than is it working like it was precoid and all that better than pre-COVID. Um and we went from the we went from the front line to the PDC in that time frame which has also helped. Um and I as long as the individual has put their things their information in we should

025be caught up. I just know that we had some issues with abuse of it or gone through the cracks. I don't know if that was something that we need to continue to visit or we're off. I think we're all good. Yeah, we we we got that figured because we haven't heard about it, but you're talking about it. So, yep. And and that through that whole process, we that that's where we learned like at those meetings that we talk about. So, you know, this is we're I'm we're approving this. We're we kind of do it as a group and it's not on one person. So, that's been a that's a that's kind of what I was getting. Make sure that no one's under that smoking veil. It would be well the nice thing for me is

026when it comes to me I know it's already gone through this throughout and it's gone through a process and there's a rig or two. So the whole point of just seeing the need for most there's a better way to do it then. Nope. And that and that's what this will approving the plan. That's since it is 28 pages or so. I mean, we we're going to do it next July. Everybody has some time to read through it. Like anything, this is your first time seeing it. So, it's a receiver, right? Yeah. We try to give you time to look at it, read it. If you have questions, then it would be on the July meeting. But that's up to us. I'm fine with whatever y'all want to do if you want. I got familiar with

027this process a while back and now that I know that we don't have the same issues and I trust the team would have but it been through but I don't know that is there a problem waiting or we're on timeline. Yeah, we got it. I think this fall is when we'll let the other ones up to it and we'll hammer it out real quick if you have any questions any of us on the committee. Awesome. Thank you. Thank you. We don't have a breach. [Laughter] Moving on to enrollment 2025.26 enrollment and class fees. So, these were presented last month. What's in red is new. I will say that though, but I did put in red on the back. That's still on there. But last year the board um approved to not charge students. So, I

028just highlighted it because if it's the wish of the board to continue not to charge students, then we would remove that from it. But that's why that's red is just to draw the attention that unless the board takes action to put it back or change it, that has it been financially burdensome. Um, yes. I mean that is so this and you would see in the financial reports we did have to as a district transfer money to the high school activities fund of about $7,000 to cover the cost. Now is that all attributable to the students? Well, we also had uniforms for the most expensive sport. So, I mean, it's but we, you know, when we don't charge students, that's a loss of revenue and that money goes to pay officials, uniform replacements. So, there is,

029as a district, we have to cover what that doesn't bring in. and cost entry fees cost went up. Yeah, official pay went up. Um when we combined the lead, we actually dropped a dollar on our adult entrance. We were fixing five and so adults now it's just five across the board. I mean we are charging students. So several factors. Did you feel like there was more of attendance with students being able to get free? I felt there were more middle school students depending on high school games. Um, high school give or take depending on the game. Okay. Um, so I know lacking with that students still. It didn't look like there was much change. Yeah, I didn't think so. That was my big thing when we did this was try to encourage more attendance than

030I don't if the attendance did go up. Yeah, that was our plan to have the attendance go up. And I don't charge for we're going into a year where things are a little tight and we just heard that $7,000 and all the other didn't have a huge impact. What if we increase adult prices by a dollar, charge $6 for adults or seven on the seven cent side? But so we could do that for mom league. Okay. Event league events. No, it's a the league agrees that way when parents go all around. So now that's something this isn't new. That's something that you could think about about students and whether or not we want to do something for this year. But I just highlighted it because it was on there last time and I wanted to

031make sure I drew your attention that will come off unless you do something different. And that's something you can think about for the July meeting. I mean, you can think about it now, too. But for this one, it's the the changes on the front. So, everybody in the league doesn't charge high school, middle school students, or is they we can do that differently? The if you're going to charge, here's what the fee is for. Okay. Okay. or the entrance for So what about the ones that aren't like is there no control over the ones that like for example Haiten they're not in our uh so they probably go off whatever their league admission costs are like if we're like going to Fton to a wrestling tournament their own tournament not a league tournament they can

032set the prices for what they want for tournament. Okay. I just not I noticed last year going to our football games JB we didn't charge to get into JD football games but we went to Hayden and we got charged to get over there huh eighth grade football games $8 a person. Yeah. at our school. I was gonna say at our school so we can hold off on the student athletic fees, but we probably need to hammer out the activity the class fees. It's really the on the front page the middle school class fees the two new ones and then the high school ceramics and culinary arts with the chef middle school middle schools Brad what are your thoughts on the athletic piece I mean if it didn't work our idea and I know what I

033believe about it now but like you're the guy with the most now done the budget is it something that responsibly we probably ought to bring him back to some extent. It would be worth the discussion. I'll just give you a non- voting opinion. I think we have a good student turnout. When I look around the league, we have a lot of kids there that are cheering. They're standing. They do they're they're not Now, I'm not standing next to them like Mrs. ranks are. But I think we have a really good student body. When I go to when we go to other league events and you see kids just sitting there not engaged. So now I didn't see that this drew a lot more in. So I don't think it had the effect but I you

034know you go to a football game our kids are standing the whole our student section is standing and sharing our now the middle school kids I learned the hard way where middle school kids hang out during a football game and I don't sit there anymore. So there there my wife reminded me you're not a school administrator anymore. Don't you don't have to. So we just moved. But anyway, but at basketball our middle school kids set up there. So I think we have a good I don't think it had the effect that we wanted as far as bringing people in. But with that being said, the kids that have always come up, they do a great job and they cheer and sometimes they have a theme. They dress up. It's hunting season. It's highway construction worker

035game. It's He needs to wear a ghillie suit. So, yes. Can we just like bring them back at a cheaper rate? That's what gradually gets [Music] I love the idea of student. So if you're going to charge $5 across the board where do I assume we send our athletic director to those league meetings so he could advocate to increase that. Nobody one vote, right? Yeah. Yeah. I'm gonna start lobbying. And there was a lot of talk when we talked about what it should be because the M East league was there and we work six and five kind of got but we got rid of our student passes with our own kids attending our own home events which was not a league. Right. And we want to bring that back. Well, that's that's what we're And

036that would we put that on the enrollment on the website for somebody to purchase that? Yeah. Because otherwise people always ask last year was the first year we didn't charge student annual passes and I mean it adds up. Mhm. So, we have to make up the difference. But we don't need to decide that today, right? We don't need to decide that one today. It would be good to decide the other ones because they'll be putting out this will go into the handbooks, the enrollment. I have a quick question on the weightlifting $20 fee. What does that go towards? That's the they use it to replace weight equipment. Okay. That all as it accumulates, then you just get that $3,000 piece of equipment for Right. So, would you just pay that after you knew your student

037was because it's usually like an elective and there's like in my son's case, there's way too many kids in his class. So, some of them don't get to be in weightlifting unless, you know, selected. So, once you're paying your fees, you don't even know your child's in it. So, you just go lay there and pay that $20 fee. We had people do both. Okay, we've had some pay in those first three days like the high school when we enrolled. We don't know if they get to be in weight or not in the middle school. Yeah, because there was too many in Grayson's class. Was that because we didn't have enough coverage when we turn over? Pam and I have been working on the student side of that and Skyward. She's actually considering turning off paying

038for courses like those elective courses until you know for sure like it's past that drop date. So then you know that they're in there and they're staying in there and that way because what's happening is that parents are paying for it. Their kid didn't get in it or they dropped it. Then we have to refund that or put it for that's what I'm saying like with wait I if I paid for it he didn't get anything that I'm just so why would we earn is it because of the space in the class I don't know enough just said like in the beginning of the year we have way too many in this class and every single one of them there's 87 class size yeah there's Now, so they couldn't all be in it. They only

039got one semester. Some of them didn't even get it in those stores. We just promoted 72 eighth graders into the freshman class and we'll have 82 eighth graders. Yeah, I get it. Next year. So, it's it's just a really good class. If your kid does happen to make it in there, they're proposing adding $20 because the high school was the only ones contributing to the weight fund. Yeah. And they thought it made sense. Yeah. And I don't know a lot about that stuff. Oh, yeah. Really old stuff in there. Oh, yeah. I just think when it comes middle school really playing on a dollar a pound on the lowest end of it and there is a lot of ancient stuff in there. There is there good stuff in there but if there's no fund to

040replace it then we're welding things back together or you need a patch shop or a tennis shop for touch. I mean it just is what it is because that stuff's so expensive when it's not in there. So I mean it is just it does make sense to shut it off until they know because you will be returning back because every every child wants to be in wait especially in middle school high school that's like hit or miss one way or the other because let's say we shut it off and they don't have to pay until you chase it down for it. You got to chase it down and I know that they have to do that same thing with boards but it's kind of hard with weightlifting. That was just my only because that's new.

041She's gonna have to hustle that $20 down because they spend less than maybe. You don't know. It's a balancing for sure. You don't know if your kids Yeah. So, does anybody these fees that we're charging? Let's get back to do we are we all okay? Yeah. Yeah. That the pricing was fine. Just curious how the paid for it. We also when we eliminated fees for a few years that did not go as planned. It was not well received and it did create a burden on the budget. We thought it was a great idea but it didn't wasn't received that so much money. Yeah. Well, can we get a motion to approve the class fees then? I move that we approve the class fees. Do I need to eliminate the athletic part of it? It's going

042as presented. That's just all right. I move that we approve the 2520 26 students as fees and building. Second. All in favor seven up fourth bulls and strategies. So you have two versions which one you would like. One is the way you'll see it in diligent. The other is the big carpet. So we again this is a culmination of a lot of work that started last November and this is where we set with the four goals. I like to call them why statements underneath each goal which I think is the most important part is why we chose that. then the strategies from each one of them that came out from four separate uh community engagement sessions. And with that, they're here tonight for any final thoughts, edits. Again, these are written as if they're in

043pencil because July something's going to come up and we'll have to adjust. We'll have to pivot. We'll have to whatever. But as of today, I think it's a good place for us then to start working towards. So whether there's any comments, thoughts, a lot of people timing. [Music] I just have one question with the facilities part in there. I mean, obviously we have pursued grants and we're we will always do that. It's always been part of it. What do we we probably need to budget for that stuff for like the dollar dollar match stuff. Do we have a procedure on like what if somebody came here and wanted us to brought us a grant? I know it doesn't work like that, but like we can't necessarily afford everything that comes we have. we would have

044to bring it to the board for your consideration. Um, as an example later on, we have had a request for a storage facility at the football field, football track that they are asking a a match not to exceed. So any of whether it's a donation, whether it's a grant, whether it's all of those would have to come to the board. Now I would try to provide you some information before the meeting on it um like in the Friday notes but all of that would have to come to the board and sometime for example the playground equipment grant when kneecap decided they couldn't be a part of our preschool all of a sudden we needed playground equipment. We happen to have a grant that was a 100% match. So if we get 75,000, we have to

045match 75,000. We have to So all of those would have to come to the board to see where the project might fit in our needs list. So really we would work backward like this is the need, this is what it costs, can we find a great and sometimes grants or requests um especially grants don't always happen on a timely basis. It's all of a sudden, hey, here's a grant and you got 60 days to make application and there's a 80% 200, you know, and those are things that we got away. Okay, while that would be nice, it's nowhere on our needs list or, you know, that would be great and it's not that much of a cost. we could do that and even though it wasn't on our list, it is something that is going,

046you know, but every one of those we'd have to treat uh individually. I don't know if that helped. No, that's I just there's several misconceptions about how the grant process works and it's just not as easy as it sounds. We're great, but there does come a point in time on the match ones that we have to be budget conscious because we might not be able to afford it. I just didn't come. They would have to bring that to you before it came to us anyway. No one can go apply for us. But if they come with the idea, there's been a lot of talk about it and I just wanted to know if we had like preparation for that as we build it into our goals. Yeah. And we have a few grants that have

047been submitted and we're still waiting on to see if we get sadly depends on what window you're looking in from. Um, a lot of most grants are federal because there's not a lot of state grants. A lot of the federal ones have been pulled back. Uh, all the FEMA grants where we were going to do the window stuff. Well, you know, just so some of them have been pulled back, some of them are still available. So we will as an administrative team, so the principles, the assistant principles, our new athletic director, Haley, we will be meeting next Tuesday and Wednesday, two days. take each one of these and start working on okay staff recruitment retention. We're going to go through the strategies and say what can we start doing in the next six months, next

04812 months, 18 months and start coming up with recommendations to bring back to the board on things that we can, you know, levers we can pull. But you know, so we will start working next week on specifics for each one of these and that turns in for a strategic plan where we can start prioritizing. Okay, what staff is involved? What financial, human, physical, all those resources we can start prioritizing I think it's been handy, you know, when sit here and think about problems and solutions to be able to look at and go, "Yeah, that's one of the needs of the community said we're a way to solve the problem." Y was a blueprint. Yeah. Long overdue. Yeah. And there's things that this board and district have been doing that already match up to this stuff.

049And in the future when I send out Friday reports in preparation for the board meeting, the majority of the there will be things that come up we have to deal with, but most of it will be able to say it's goal this strategy that this is helping move your work forward. Anybody got changes, comments? It is an action item. Looking forward to hear what you guys come up with next. Oh, me too. We approve the board building strategy presented. Okay. All in favor? Start up. One thing to add. help. So in the future to make things easier because some of your decisions are going to be easy, some of them are going to be more challenging. Well, in the future when it's challenging and your neighbor thinks this or your coffee buddy thinks that and

050you're having to make a decision, we'll have that chair in here and vote what's best for the kid sitting in the chair. Sometimes it helps that I might get an earful when I get home or at work the next day. But we made a decision on what was best for the kid. I forgot a little bit. I know. That did come from Washurn rule and we'll talk about that. You just carry that around with you. Bring it in for I've had it in my trunk since Friday morning. You been waiting since Friday to do that? Well, I could have earlier, but I'd have been the only one in here. I have been waiting for this to be approved. Very good update on Keystone services. So there's a lot of you've got a couple of handouts

051here. One that looks like this and one that has training. Thought I'd just take a few minutes because we are a member of Keystone and sometimes it's good just to have a conversation about well what did Keystone do? especially when a lot of people are like, well, they have the office in Ozaki in JDLA. Well, that is just a piece. So, just looking at and we'll kind of walk through some of these, but this is just kind of a snapshot. So you can see in purple the state percentage of students in Kansas is around 17 to 18% of students around the state have an IEP. In green we're about 20%. Part of that is because, and I'll just tell you my opinion, I think people move. We're we're just one layer of the onion outside

052of urban and we're rural, urban, suburban rule. And I think a lot of people, whether you have an IEP or not, um, believe you can get more individualized services, especially if I have a student that has a specialty. So, uh, we're about 20% which is a little higher than a state average. When you look at our the second graph of all of the IEPs in the state, the green are those with gifted and those are USD 340 numbers. We've gone down a little bit with gifted numbers, but I think that's kind of a trend because you come off though, you can see co the effects of co coming off of that. I think people just kind of, hey, my kids doing fine. I'm just trying to get them back re-engaged. I I don't know, but

053that's the numbers statewide have kind of trended to go down and I think we're kind of following that. Um, but gifted, if you look at the the pie chart, this is specific um to Jeff West, you can see the different exceptionalities. Um, learning disability is obviously the largest and that could be a whole host of of um services that can be provided those kids. Uh, developmental disability, um, other health impaired. But that just kind of gives you an idea of all the different exceptionalities just of Jeff West students. If you look at the top of the next page, these are the staff that excuse me, the back side of that page. These are the staff that are employed by Keystone, not on our payroll, but employed by Keystone that serve our students. And we'll get

054into the finances here in a minute that we kind of talked about last month. And then you can see all the services that are available to our district that I don't think a lot of people really think about as being a member of the Keystone interlocal. Now these interlocals are approved by statute to provide a service to school districts that many of us can't do on our own. So back in the late 60s early 70s the legislature approved they're they're governed by statute. They have to have a board. They have to a lot of same requirements that we have. They just can't levy a tax. But pretty much everything else, they operate a lot like we do. But those are the different types of services that are available to our school district. Many of them

055that we use, their budget is about 10 and a half million. And where they get their revenue is eight of us districts pay a membership based off the percent of our kids that make up. And we're the largest district. We're at about like 18 19% of Keystone or Jeff West. We have 835 kids. That's how state funding is 4.8 million. Federal funding is 1.5. The other are types of grants, services they provide that they get a 10% administrative fee. But um the majority of how they're funded is from the state, but that doesn't make up all of it. The state is supposed to by statute fund 92% of excess cost for special ed. They're at about 72%. By the way, I have school finance task force the next two days. They're arguing that. But anyway,

056we have when the state doesn't fund, the only place that they can go is to the local districts to have to kick in on our local assessment. So that 4.8 8 million flows through all of us districts and we send it right on to Keystone and then we pay our own fee to be a member and that's where predominantly because they don't have a capital outlay they can't levy a tax I mean they're in multiple counties with multiple all of us school districts contribute to that the other page are just different types of trainings that they provide. And again, we send some of our staff to that, they do uh trainings for when they bring the principles in. Um they do trainings for their own staff. They do the same type of professional development stuff

057that we do for our teachers. And there are times when we request that the teachers that are working with our kids be part of our training depending on what that is. So anyway, just um one thing that they do that's not on here, it's unique for a handful of districts is that's where uh we purchase our pool for our food service. all of our food, we we go through them, the purchasing cooperative, but that's outside of special education. So, any questions or anything that Kelly or Matt might want to add to that? But by statute, they have to have a board. They have to have bylaws. They have to have they have policies. They have Well, they technically have a district number. Yes. So, school districts are USDs and they're numbered between 101 and the

058500s. Interlocals have a 600 number. So, they have a 600 number. Any questions? On to the Rocket online open paper. Jeff, the jelly of the month club. So, I just wanted you to be aware because later this month, I hope it's this month in this fiscal year. If not, it'll have to be next fiscal year. But the State Department, after we ended our contract last year, they did a deep audit of them and found a lot of students that did not meet the requirements to be funded. So, it's a little over $187,000 that the state gave us in state aid that we then flowed right onto them. Well, they're a they're a subcontractor. They were a subcontractor of us. The state didn't pay them. So, we got a letter from the state saying that they

059overpaid us and we have to pay the state back 187,000 plus of funds. So, I reached out. We've working with them. They have agreed to write us a check for that amount. We will deposit it in our general fund as a reimbursement and then send the check onto the state. You need to be aware because one of these days you're going to see what did we just pay 187,000. They're going to send us and they've agreed to it. It's just the timing of when we get that 187,000. I hope it's this month. We we can spend above our budget any reimbursement for an expense. So, it'll be a net zero to us. It's just a process that we've had to go through to collect that money back from them because it was in last fiscal

060year. Hey, the state has been really good to work with because they don't want to penalize us. It's just we're the ones that have to get the money back because they were our contractor. So, I just wanted you to be aware when you see those that dollar amount show up as an expense hopefully later the end of this well at July when you see that that's what that is. So no action needed just awareness. Who wants to tackle the eund credit card machine? So we last month you approved for the district to go towards a new go with a new online payment tool. So when parents pay And again, just reminder, the one we adopted was costing us about 15,000 in year a year because anytime a parent would swipe the card to pay something,

061we were eating a 4% upcharge. And I think I gave the example. I went paid the vet bill and they were like, "You want to pay cash or card?" And I said, "What's the difference?" They said, "Well, if you use a card, we're charging an extra 4%." I was like, "We'll do cash." So, we have a new tool. And then Aaron is going to correct me when I'm wrong. The model we think is most user friendly is we will pay as a district a monthly fee for the service. Then a parent has a choice. I can go on and electronically use my bank account to draw the money out of. And if I'm going to do 30 bucks for whatever for lunch fees or whatever, whenever they use that, it's a $1.50 to use that

062service. Now, they can write a check and it's nothing. If they use a credit card, it's $2.95 for up to $100. So the next up to 200 would be another $2.95. So we pay a fee for the service which is will be about $400 for the year for us to pay to get the service. Then the parent can choose checking credit card and it's it gets that 4% down and then the parent can decide do I want to use the service question clarity we're trying to make it there's all these kind of options and it was like let's just try to start with what makes it does kind of seem like it went from one extreme to the next extreme, but I had checked around to different 3A schools and districts in the area and

063they're all charging a fee with these people. So, we're not think that's common anymore amongst Oh, it's $6 to the office. But here it's not getting well and it reduces our cost processing and we don't even see the processing fee that all goes to and so it's like yeah we were like double paying rep track where they're well I don't want to lose the your kids below this amount pulled out of your account for food because I never know perfect just keep going then I don't Yes. I will always do that. Of course, every year that $50 the last day of school might well for good for August. We do need to take action. You want me to do it? Yeah. I move that the board approve the eine fee structure of $150 per checking

064account transaction and 295 295 per credit card transaction. Right. All in favor the ASB adopted agreement. So this is for the legal services. Um I do use them quite a bit. Um the goal is to where you don't have to use them as board members. Um but um it's 2,750 for the annual agreement for legal services and having attorneys and actually every first Monday and second Monday or if they know that there's board meetings, they're sitting in their office right now available if we ever needed to make a call. I mean they're but when it comes to non-resident when it comes to any kind of policy and they do our policy updates where they do a lot of legal services. So this is our annual a couple years ago we used them a lot. Yep.

065Definitely got an update. I was not just keep them on the entertainer. Yeah. Can we get a motion in on that one? Yeah. I uh move that we continue using KSV. You want to say that legal agreement legal or KSV adoption agreement legal assist adoption agreement as presented. Second, John. All in favor? [Music] Uh, this next one is the superintendent authority for ending your transfer. Yes, you have our authority. Well, you you have two options. Okay. Do you want to have a special meeting at the end of the month to approve all the transfers or do you want to give me the authority to make those transfers and present them to you at the July meeting? It was a special meeting for every I knew that we grant authority for end of your transfers. Second,

066third. Not that we don't like hanging out together. I'm sure that would have been another breakfast. Oh man, don't tell me what those breakfast burritos were pretty good. So good. All right, this next one they were they were really good. You messed up. Facilities and equipment planning. So the facilities planning committee um which we have one in attendance. Mr. Serette was on that committee. They met several times. More exciting than this. I'll just hold it there, but you have a a copy of it um in front of you and it's also in diligent. The goal of this group was we had a lot of information to look at. We had uh the old study from a couple years ago. We had some more recent uh studies we looked at, but we had people on the

067committee that um have been on our roofs, have been in our closets from HVAC to electrical to the construction um with with Barry White working on the middle school right now. So, we had a really good group and their task was um with the narrative looking at our current facilities from the lens of not adding something new, but in the next 5 to 10 years, these are things you need to have on your radar to fix, to upgrade, and They went building by building. There were some things that were just broad across all facilities from security systems, cameras, um, window protection film for all entrances. That was one of the things we talked about we were going to try and get a grant for. We've got some roof replacements that, you know, are going to

068be expensive, but are going to be needing to uh have some attention. Masonry crack repairs. I mean, that's pretty much all facilities. Um um sidewalk concrete repairs, we got where it's busted out. we got in front of the high school where it's not really even, you know, trip heads or just a down spouts, drainage, lighting replacement, um preschool. When you see on here like rooftop HVAC units, they looked at the six original classrooms at the preschool. There's classrooms at the middle school. There's classrooms at the elementary school. And we talked about this earlier. It's those PTAC, those wall units like you'd see in a hotel room. Those are getting old. They're getting inefficient. They're harder to replace, but they circulate the same air. When they looked at it, it was like not only from the

069lens of do those need to re be replaced, but the original of safety and security while you're doing it. Their recommendation was look at rooftop units that can heat and cool those but at the same time bring fresh air in. So it wasn't just your cheapest thing is to do this. It was also for the health reasons. It's better when you're going to replace them. Do rooftop units where it pulls it. So, um, they spent a lot of time, you know, preschool, the six classrooms that were starting with the preschoolers have the original 1966 windows for efficiency for, you know, so, uh, I've shared this with you a couple times, you know, just in notes, but just going through each building, it was really looking at these are things that are currently in place as

070a start. These are things as a board you're going to want to start having consideration moving forward. There aren't dollar amounts. This is kind of a summary because at some point it's up to the board then to say, do we want to have a construction management firm, an architect? Do we want to have a group come and start? But they needed they someone will need to know where do we start from? But again, that was from the lens of and it goes on to the the back side of that to the high school to the vocational building and then the football track complex. At some point the board's going to have to have a conversation about replacing or repairing. you know, it's just um hats off to the group. It was it I agree with

071Andy. Those were really good meetings, a lot of deep conversations that I thought I'd tell my wife, oh, I'll be home by 7:30. And it was 9 9:30 and they're still talking about. So, I was it was a really good group because they took it serious and they went through every building. I don't know if Andy if you want to add anything constructive to the conversation. Well, I'm just pretty much for repeat. I'm here for support for Brad because it was it was a good group of people and and there was a lot of education for us. There was a lot of expertise in the room. you know, we found, you know, foundation issues that we need to get things need to get fixed and we started with that. We have a good foundation, we

072can fix anything on top of that. You know, your your your HVAC units that the idea with rooftop units, it's it's healthier for the children. It's healthier for everybody because you're replacing the air in the building so many times an hour. the the back units or whatever they call those on the wall. Most of them are usually packed full of mold and everything else and they just they just keep throwing the flu virus out there, you know, they just keep help spread it where the rooftop units, you know, they kind of filter the air and it it really helps. But, you know, you have electrical issues. Buildings aren't falling apart. There's they just need some serious maintenance and some serious things fixed. you know, from your roofs to your foundations to HVAC and electric. It's

073not anything fun. You don't see it. It's not cool to look at. It's sure nice to walk into a building with a good HVAC system, you know, good solid floors and walls and ceilings. You're not looking at a bunch of water stains or anything like that. And that's that was our main purpose, you know, and Brad had said something at one point. He goes, "Sometime at sometime in the future, you know, he didn't bring this up tonight, but he said we're probably going to have to add classes to the to the grade school." My personal thought was, well, we have an issue with grade school in the basement in the original park and the entrance. As much as I hate it because I've lived in this town all my life and I went to grade

074school there, but if you tore off the original part of the building started there, but with your entrance, so you get your security, you get everything you need there. And then you get your new classrooms and it takes care of all the dampness from the basement, the old coal shoot that's still there. I went down in the basement was cor it's pretty wet. You don't want to store anything down there. So yeah, I think it was it was a pretty good group of people and I basically showed up tonight. I just wanted to support and see, you know, what what might be able to come of it. You you you may be talking about a bond issue at some point because things will fail way before you'll ever get the funds to replace them through

075through the monies generated in the district. I mean, it'll It'll fail. Yeah. And as bad as I hate to say that, you know, I don't want to raise anybody's taxes. I damn sure don't want to raise mine, but Right. I also want kids to have a good place to go to school. But we weren't our our main thing was just maintain what we had, you know, the additions and and all that. That's that's for somebody else. It's kind of where we're wrapped with it. you were. Yeah. No, I it was great. You know, I Justice I wish I completely forgot that. We made email to everybody. He put a little thing together on heating and air for our buildings was very helpful. But, you know, the professionals that we had that took time after their

076hard day, you know, was was really impressive to see what they would, you know, to input into the school and the community. know I would take the part what they put down and like Andy said it was and Brad also it was a 5 to 10 year to fix what we have now what what we're looking at now if it takes you know get creative on rooftop unit so you know it was just going forward fixing now we'll talk about the other stuff but this is our needs for the next 5 to 10 who decides what's the most urgent like what is the most urgent on this list. What should we do? Who decides that? Be the facilities. Okay, start with your foundations. That's the most urgent thing because you can't you can't repair a

077building. Can't there's no need to add anything to it if your foundation is doing failure. Foundation issues are mostly at the middle school or they basically Yeah. has got some issues. Maybe a little bit over at those office. Seems like grade school was in pretty good shape. Just you just have some issues in the basement. But if we're going to do an addition, you know, that might be a future conversation with classrooms in that scenario. But, you know, if you're going to take it building by building, you know, each one of them has their own special little need or big need small ticket item. It's Yeah, it's one of those where we make a plan, we deal with it when it breaks, right? Well, that's what we're doing now. And and you know, hats off

078to your maintenance guy. I mean, he is patching and he's fixing he's he's putting band-aids on stuff and he's keeping you going and keeping you dry as best he can. I mean, the man's he's a busy guy. He's in it 100%. And I'm going to add one thing just you Brad realize that all of us guys that are running our own businesses were horrible at email you know so the goal was and I know you know when we had the first facilities committee that we we our first meeting was June a year from now we had 16 18 people that had parents you know so we already had a lot of work with this task. The goal was to get people that So Barry White builds schools and he's done work. He's a he's a

079Mason. He's So I was like, Barry, I need you on this committee because you get He's been up in our ceiling tiles. He's been he's he went through the elementary down in the basement. He Ozaki pulling ceiling. I mean he's a wealth of knowledge. I mean when he he'll point out things like well that make complete sense never thought. He brought in some of his own engineers that he works with and did get some you know analysis and suggestions. a great resource. Had Chucks Heating and Air had Tim from Eminem Electric. So, so the the group was intentionally small even though none of them know how to reply to emails. No, we do. They choose not different. They just choose not to. But they showed up to the meetings like I don't know if anybody's

080coming, you know, and everybody just kind of nods. I think I was in it pretty soon like ah I did get my but again the task was to look at our existing facilities from the lens of when you're thinking 5 to 10 years what do you've got to have on your list now dollar amounts that'll be up to the board how we want to move some things forward but that being said in the meantime Barry has already removed move the concrete m the the center block wall between those two classrooms at the middle school. Now, we we're going to um too wet to drive on it and skid loaders, but we do have over a hundred high school kids that show up to morning weights that are going to get a little project of picking

081them up, throwing them in the dumpster, but uh letting it dry out a little. He's got a company that's we're working on to come and do core samples drill down into those six, seven, eight foot deep, you know. So, we're starting some of the processes of really trying to get to know because that is our worst foundation area and Barry's kind of leading that effort. He's got barrier issues and all that. So, yeah. Yeah. The middle school there's really no insulation between the inside center blocks and the outside bricks that you see that look fancy. There's nothing. So, that's another issue we've got to deal with of how do we insulate the place? So, you're suggesting we try a bond again with these items. Well, so this is to give the board just an idea

082from a group of local professionals. Here's things that you're going to need to address regardless of it might take like it might take a but first we got to start out with without talking about what we would like. Let's start with what you need to address. That's what this was for. Yeah. We're not a bond committee or anything. We're just about right. But I'm but I'm but I'm like you said, we're going to run out of money. We're not going to be able to to have at the end of the day like I mean I get it. Nobody wants to raise taxes. Nobody wants to do that. But like keep pumping taxpayer dollars into buildings that are not getting younger. and we don't we have limited resources to do it. So, we can't tackle everything.

083And throughout the next five years, we're going to run into a lot more trouble, too. I mean, it's the reality is we have old buildings. Yeah. And without a bond issue, we're just going to always put band-aids on them, right? But I get it. We put it to the vote, people. But this is this is important. Like, we're thinking of people coming looking at this other in the room, but like having a bigger group of people assessing everything and looking at it like maybe that story can get told a little differently like right I guess maybe I took for granted the knowledge of how bad some of these buildings were but not everybody knew that so I mean yeah we have to do our job and you think how much money it's going to be

084at the expense five years from now what's what's the list look like then and you know if people ask why what's We're right here. Go through the list. You know, that's what we got to do. But that's what we need. This is just what we have to do right now. Well, and if you go back again to the board goal on facilities, bullet one that came out of that community group, develop and maintain a prioritized list of facilities needs. So, here's a start. But if you go down to the second to the bottom, create a facilities planning committee to evaluate district facilities and provide recommendations to the board. that was that group and that so we're trying to mark we're trying to move some of these strategies forward also because this is some of the

085stuff that now we have to budget for it and we got to we got to move forward without a bond because we can't we can't assume that this is great this is a really good list well and I thank that group because they were somewhat entertaining. They were a good group. I like that. I learned a little about him. They learned a little about me. But I will say I've been in communities that did not have the resources that we do of knowledge around facilities. So I think that you know western Kansas it's a desert for a lot of those things just you know and another thing that we have security issues have fire alarm issues things of that nature too I mean that's all very important yeah when we did that survey security was

086at the top of the list for priorities from parent and community you look at our elementary no fire alarm system in It takes a neighbor to notice there's smoke and then for them to call, you know. Yeah, that's we need to get that. We've got an electrical panel at the middle school that is has a boiler issue at the middle school. We have some piping issues at the middle school or not. I'm not here to be hungry. I did I did want to come in and support, you know, we did we did have a good committee and and I think we we they all did a great job, but thank you. Check your emails in the future. We might get All right. enjoy the rest of your feeding. That yellow paint future uh discussion on

087district growth. So again, this is something that I think it would be good for the board to start putting consideration to and almost a little bit in phases. One start out with what are our needs. The other thing is, you know, even when you think back to the bond issue, there was questions about on there four classrooms at the elementary, four classrooms at the middle school, new ones, but there really wasn't an opportunity or a time for the board or the community to have a discussion about the growth of this district. What is our growth? What is our desired growth? We're, you know, we're just outside of an urban suburban area and, you know, we have we just posted if you go out on our website and you go to enrollment, then you click on

088non-resident this week or last week by July 1, which was a Sunday, by law, we have to post our open slots. available for non-resident students. Five of those classes have zeros on them because we just don't have. Now, a kid moves in, by law, we have to educate them. If we have room, by law, we have to take them if they're out of district with the new law. So I think moving up soon it would be good for the board to have that kind of a discussion about our space available and the do do we need two classrooms? What you know the both Andy mentioned it Barry White talked about it because he walked through the whole elementary pop ceiling tiles looked up but also went in the basement. Is that something that we need

089to address in the event we do someday want to add space? You know, so but I think the big thing that would be healthy for the board, maybe July, August or some point is to to have some time to just tell me what you need if that's a conversation we would like to have as a board. But at some point, I think the board probably ought to spend some time talking about growth. Do we want to be a district that wants to limit no more out of district non? Now, there's laws around that, but I mean, it's just but to talk about what does the law say? What does our space, you know, we we look at the option or the request? Do we go to four sections of second grade? We don't have a

090classroom to put a fourth section, let alone the teacher. And kind of the okay, you add classrooms, but can you immediately hire new teacher? Well, it's it's a growth thing. then you got to have the numbers of kids to generate the revenue to you know so but just something that um wanted to lay out there for future if that's something that the board would want to I would love to have that too just as a separate conversation going alone yeah it would take we need to I'm not saying have a special time something yeah that's a big or or yeah or a where we got to really light. Yeah. Yeah. I'd also be curious about a community survey on that. I'm curious where the community falls on growth and district growth and um my guess

091is it's pretty split which makes it tricky. Yeah. the thing and I and I really hope and I don't know how many people are are coming online because I you can ask it the challenge with surveys is you make the assumption that they heard everything that everybody heard and they understand that if they live in district you have to take them Yeah. if they're out of district and you have space, you have I mean, so so I think growth might be one of those where we bring to the board information, enrollment trends, what the law requires. It might be something that we might want to have some realators talk about. You know, we just recently the county has put up a bunch of, you know, what do we anticipate? Just our county. Um, now KSV

092used to do enrollment trend projections, but they stopped doing that service. But there might be some things that the county could provide on census. you know, it's there's a lot of things that the board might want to have as to inform a discussion. But I do think um before you put something on that, you know, cuz people will ask, well, you know, we had more students when I was going to school here. Well, you know, at some point 120 to 140 of our kids were over in Ozaki and then we brought all K12 back here and all of a sudden it m you know and so it's that's I think of we just want people to be informed. Yes. regardless of what. Okay. So, I'll take that one. So, I'll start working on some things,

093see what I can find. Um, we can start chiffing away. I'll try to have some things at the July meeting. Maybe then follow up. Well, hey, can you check with this or you know, but um we've got some needs that I think are important and at some point the board's going to have to have a conversation about are we ready to get some put a dollar figure to this. Well, that's going to take someone outside. Um but what's not on here is anything that deals facilitywise with space. Well, I think it'd be good for the board then to talk about what do we mean by space? Why? And that is driven by cheeks in the seats. My fear is that we're going to have to overfill our classes for people to realize that we need

094more space. And I don't want that because that is not best for students. Well, we have some choice. Those kids did not know. is sort of the bathroom. But that's my fear is it's going to have to be drastic before people will open their eyes and and accept that that's not good for students. Yeah. And I would hope that when we start this conversation then we could have a special meeting where we invite the community and or we get more people that can join online that can listen and Yeah. you know, have some Yeah. And then we could put out the survey. And that's what I think it is was getting the information where you can ask the question. Yeah. Yeah. I agree. I'd like to add when you talk about space, elementary school, realize

095too, we're offering the computer class. Um, we offer an art class. Uh, we have music when it's dedicated room. So, these are all dedicated rooms. a speech dedicated room which also houses OT and PT um three special ed rooms. So well next year two this year before next year. So, while we are meeting those needs and when I give a tour like I my favorite part is to stop and say we offer art um so many schools don't and I I think that just adds to what we do here in this building because we start that passion of art young so we could get a lot of room if we'd stop doing some of these things. I know. I know. One of the one of the things you may hear is, "Well, when I was

096a kid, well, I was a kid in fifth grade and there were three sections and the building was smaller than it is now, but we didn't have we were we were music in that old basement we were talking about. We were we didn't have art. We didn't do the things we have. So, that's a big piece of our space. And I think all that needs to be compiled together. I mean, everything needs to be taken consideration. All that needs to be put together. There's it's just it's a lot. I just think that's a common something we may hear is well 30 years ago, 40 years ago. Yeah. But they didn't have our we have our I think it's important to point out as well like what our other neighbors are offering as well that like

097for example well I didn't have an art classroom. Well, this district doesn't either and or this does. And I'm just I guess what I'm trying to say is our kids are going to miss out on things. And just because you didn't have them doesn't mean that it's not going to affect them in the future if other districts are offering these great services and your child is not getting the opportunity or the children in your are not getting that opportunity. Well, the value of what we have right now is time. time to have a conversation. It's time to look at if this was something that which I think is important, but it's got to if that's something that the board then I will start trying to pull information in, trying to bring to the next meeting

098information to start having you know that a lot of it is well who are we now? Well, and where have we been and what's different space-wise now than it was 10 12 years ago? it it's just so we'll work on that and uh bring because we do have time to have conversations about facility needs about space needs [Music] about throughout the whole bond process I think we really failed at selling this part of it but everybody wants to talk about student teacher ratio which is one of the great qualities here. But I mean that's changing and I have been one that has said well we used to have more students here. I don't remember what year we stopped using the Ozaki building. But a lot of people don't understand like what get the information before

099you ask the question because in 2010 we had 895 students and we had one more teacher on staff than we have now. I mean it can go down consistent with all of this like there's not been a reduction of staff but we are significantly under the enrollment numbers that we had at one point in time. Yes. Other building was a big part of it. I don't remember what year that happened. When it came back right when I stopped doing when you stopped doing 910 101 was 910. That's what I assumed was I used 2010. We had 892 students in here with one more educator. So if people really care about that, we need to find a way to let them see and understand that part of I just think we didn't focus on the things

100that resonate most with people that might not pay attention. We're looking at it from a different angle. Yeah. So I would like to give the information. We're looking at structure. So it's personal. Yeah. Let's take the personal part out of this data. Yep. So, we will start um putting that on for the next couple months with information. Um but just shoot out of prices tomorrow. Yes. Well, thanks, Wes. While I'm in the facilities planning or the uh school finance task force listening to them about arguing about low and high enrollment waiting, we'll be working on it. Where do you think that? Uh moving right along the preschool signage. So you have a couple pictures here. Um the the signs are in production. Uh we hope to have them installed in July. The question I have

101of you is, so the Jefferson West preschool sign that you see on there will be right above the front doors. to the lower left of it. But to the right of the down spout, they got to the left of the down spout is a four and a half foot tall tiger cub that the kids will get to take their picture next to on day one of school. I'd love to be to Aaron next to see where it was good. move over to your right. She didn't have to wear a suit, but it helps. I could. The question is, there's a 5 foot tall tiger face that could go somewhere to the right on that building or that front. Or if you look at the next page, there's a lot of real estate over on those

102classrooms. Where we can kind of spread some things out or we could put it all at the front entrance. I would put the larger one on this other side of the building. kind of more of an impact and you'll be able to right beside it. I agree. I like that. We don't like that. No, it just Well, my thought is if we do uh security upgrades of any kind and we redo the front that can be booed. Yeah, they're they'll be bolted to the wall, but we can also always remove them. I don't know why I thought they were going to be painted long. No, the painting is at the school. Next Thursday. So, not an action item. Just wanted to get your thoughts on it. I think it would be good because when you're

103coming from either direction, you get to see a little bit. Awesome. That actually was faster than I thought it was. I'm gonna let Dave talk about this is a request for the track and football storage donations. Good job. Yeah. It's a one on the back of the parking lot by the put a mower in. It's been there forever. noticed it a lot. So for years there's been requests to change that but it's didn't pay a lot of attention to it. So what we have now is a group of people that are wanting to do their part and donate private dollars, but the ask is a public private partnership of 50/50. So, the ask is to ask the district not to exceed $8,000. I had a plan to present like actual numbers, but to date, don't

104don't hold me to this. I probably shouldn't even say it, but there might be a chance that that building is donated. I have not gone out and asked local community members of any kind outside of a pretty large group of growing people that just want to do their part and help but also for the time being would like to have the nonability of it just because sometimes donations don't always get received that well here but it is a growing group and so the building would be a two or three stall garage doors stick built Metal rap was the idea football has one track and field and I don't think cross country has any elite sport they have their own and then the third one is maybe that I mean that's district me maybe it's all

105the field usage stuff for game day track event maybe the gator or what like the grill or like that be up to others this way it's serving as many people as possible it's not just a football storage because we have stuff stuffed everywhere and it's just not very functional. And then when we have overlap of different sports going on and activities, there's stuff everywhere. It's that storage shed is what you would put your mower in. And I bet you replaced it by now. It gets broken into. It's had critters in there. It nothing can stay. Nothing. It's just go drive by it. It's inadequate. It's busting if it seems full. We have stuff that we pay money for sitting outside getting ruined where this would remedy that. Right now it's the two the current low

106and current high current low including the tax and 20% of waste built in. was 143. The high end, which is extremely high, it's inflated just to be safe, was 174. The ask of a group of people is, well, why did this why did we get here? Let's see if the district will match that. They really want to be the one to ask that question, but I actually agree with it. You've got a lot of people. Are you going to turn down 8 to $10,000 and the most you got to pay is 8,000 to put something in that will last forever and be adequate to support as many I mean if you think about middle school high school football middle school high school track and trio more storage to utilize the district building for all that

107it serves so many people and if we don't do it well then we not buy any more ship and I don't think I can get the money for that so I will present This phone call I got today is not even a local person but if that comes through living all changes and that just happened today which is why I didn't bring the person but it's I mean there's a building if you go down that back way it's three stall metal building with three garage doors each one each one football it right there No, it's by the park. You pull into the visitor park. Oh, the visitor park. That's what they That's what they want to put in. It's a three stall like that where track, football, whatever. What they're wanting to do. What is

108there? If you go down around the corner is the white building with the rock on it. I guess I just never because it's out of sight. Yeah, that's tucked back up. I recommend if you're here's what I need to know. We have to do locates. We have to get everything involved to get this done if it's going to even be functional. So I want to be able to report back and get the ball moving. And so my ask is if that idea in is adequate to everyone, what are everyone's thoughts on accepting that program? All the labor is donated. So it's just material costs. And I have not spoken to a single local person yet outside of like individuals about would you be willing like there's a lot of different people that might be willing

109but I didn't want to get the cat out of the bag too soon and then you guys hear about it through hearsay and not books and materials would run well that would be my question because I don't know we run through the district at with the match when we purchase through the district or how they I don't know. You can do it either way. For the district, part of their income match could be materials. Yeah. We could we could order from a lumber company and but not to exceed not to exceed and I bu I put that number in there because it fell in the middle and everyone is on board but if it runs higher than that 14 to$16,000 number that's on the private money to to step up for that. There was talk

110of everyone doing at the same time, but they have a lot of plans of supporting any and all organizations, extracurricular, sports, and clubs as needed and that's all going to start happening. But I think they just want to see the district is on board with that and it's welcome and that's kind of where this is at. and I'm very much part of it, but it kind of came to me and I ran with it and I'm gonna be all in on because I think we'd be foolish not to like knock out some stuff on the list with why it's not spoken for here. Part of the goal that's that's why we're talking about not doing it for me. So, does anybody have a problem with that to not to exceed the 8,000? Is that a

111wise use of money considering the budget talk like can we do it? It's the financial side of it. If you said six, it'll be out of capital out. Yeah. If you if you said we need this goes back to other things, is it on our needs list? No. Yeah. But we know this is not a comprehensive, right? It's not one, it's not a comprehensive, but two, does it meet the work with local businesses to address facility needs that can be accomplished through community involvement? If it does, and if we can do it for half the cost, then yes. No, I'm trying to make sure every question gets they're like pitching and growing. Some have kids in the district still, some don't. and not well I mean okay not all of them business owner I'm I'm

112a business owner there are some there but like that's not the design here it's think about the old touchdown clip only now incorporate as many as you can and they're not just wanting to be specific with sport looking at activities too every extracurricular not everything can do that but like this one the only way that if it's even possible to bring here was they were not just going to build the football story. Now, how can we appropriate other things? And this gives everybody what they need because have some coaches on the idea of it across the board. And yeah, they're all very much behind it. That's what we're doing right now is just throwing stuff in corners and getting in the way and stuff gets lost. A whole room in the wait room dedicated the

113storage right now. Like or not the weight room, the locker room. Yeah. Things that I mean they use that wasn't the main purpose of the shower. You see the locker rooms in the middle school have chairs and desks and so part of the building I don't want to get up because it's we kind of want to see how this goes but there will be like an ask of every program chief. It's kind of like the education foundation but it's not going to be a grant. just going to tackle what we can as needed and they're not going to cover everything, but everybody knows the district's financial situation and I think they just want to leave their part. Some people don't like to volunteer. It's because it wasn't on this. I don't know. We didn't focus

114really too much out of I mean we did I think the group went out to the practice, right? If they did, they would see the building. They wouldn't be on this. So, I don't like if you guys want to get something more official, whatever. I We're just the time to be able to get some of this stuff done is upon us if it's going to be utilized. So, we need to get a locate called out. We need to get city involved. So, you just want a general blessing that yes, go forward. We are behind and I don't care if you want to have every single thing roll through board approval after that. Of course. I just want to know will you support that? I think we should board approval. Well, we'll run everything through that.

115But for this project, the request was not to exceed impact when you're comfortable with that considering. Okay. I wouldn't brought it here, but again, this is what we're talking about. Yep. I just want to make sure all the questions get asked that potentially through here and I'm the one doing it. So, it will be all the way up. Add that to the PL. All right. Uh, I move that the board approves the donation request to a new building storage facility for the football track complex financial amount not to exceed $8,000. Second. All in favor. How much per section? On that note, if it can be done with the half of the private money without at least part of it, that's part yeah that it doesn't right. No. Yeah, that'd be great. Um Yeah, [Music] quit

116saying that. I'm going to say 20 minutes. Mr. Mr. President, I move to enter executive session for KSA754319 for a period of 20 minutes at 8:25 p.m. to discuss personnel issues of non-elected personnel under KA exception including Dr. Newman's calendar and administration with the open meeting to resume in the boardroom at 8:45. All in favor? We got there strips and wax and floors in there. We're going to the teachers. Okay. Yeah. Mr. President, I move to enter executive session per KSA75-4319 for a period of 10 period of 10 minutes at 8:46 p.m. to discuss personnel issues and non-elected personnel under a KMA exception including Dr. Newan Swander an admin with the open meeting to reser resume in the board me board meeting room 8:56 p.m. Ouch. That was rough. I know. I don't know why

117he thought that Yes. [Music] Is that a wall? [Music] You have a motion. Yes. Um We need that. I move the boarding page. Oh, wait. No, should be on the board report. Did I highlight them? But not this part. Not that part. I move that the board accepts the contracts for Alec Bartle as the middle school head boys basketball and middle school assistant girls basketball coach and Tyler Pittz as the 5 through 12 vocal music teacher as presented. Second. Oh, and the third staff updating full-time positions to replace this vacancies. Was that period? Sure. Second. Diligent. Yeah. That the board accepts the resignation of Chelsea Martin as the high school ELA teacher. ask second. All in favor? Superintendent report. Well, just a few things. Um, first, uh, preschool update. We are at 38 students right

118now, so it continues to grow just a little. Um, um, We've got this summer, actually in the next week or two, um several screenings of students that the Keystone staff are working on, about nine of them. So, we're our target is to get around that upper 40s to mid50s number to start the school year. Um, so I don't know what I suggest. I I have a handful. Uh, we had our initial interest list and I started calling all of them one by one to say, "Hey, you're not on our our accepted list. Is there a question? Do you anything I can help with?" Um, and some have said, "Oh, I just haven't done it yet." Some are looking for child care before or after or transportation. about five or six of them said it the

119transportation is a problem for us. We can't do that. So, um I moved them down a little bit to keep track of them. I've still got five or six that are trying to decide and things like that. Um I've heard of a handful of others that are thinking about it. Um, this isn't a guarantee, but Hannah Drying looked up some data and typically we also get approximately identify about oh 15 kids per year that come into three and four year old programs from Keystone. So even though we may be sitting at 38 now, maybe maybe we get 40, 45, if we follow the average traditional, we're going to put 15 more during the school year as they're identified. They have to be three by September 1st, unless they are a three-year-old that gets identified uh

120through screening, then they can start reviewing. Okay. So number-wise, we're lower than I would like right now, but I think there's some good potential with some some are just starting. Families really aren't in that mindset right now. Um I thought we get people painting. We get some pictures. We get we get some things about the building posted and say spots available. Enroll now. Enrollment will be open by then. Bump it along. Um they're in production, so hopefully get them installed. uh in July. Okay. That'll be exciting to the Tigers. Yes. And um so because we're still, you know, the funding is based on the kids and enrolling. So we talked about staff discounts. I don't have a recommendation yet other than the closer we get the better idea we will have to be able to

121provide what form of the discount we could afford. Yeah. Um but ultimately the goal you know when you think we have 65 to 70 kindergarteners every year you know we could potentially have a hundred three and four year olds over there. I think we'll get there. We just got to build the program and at that point um I think it'll be a great for staff members. Just send your kids. Is it possible we've got staff members holding off on enrolling until they know if there will be a discount? I don't think we have I don't think so on staff members. Yeah, I think all of our staff members their kids are going. So, so anyway, work schedules though, as we mentioned, we met over there again this morning. We've got our punch list. Um, and

122our goal is open the doors and have it the most pleasing place. Uh, there's things that we'll have to do construction-wise, maintenance-wise during the year, over Christmas break, the next year. We just want to have it the most pleasing to get in. Um, but Donna's been working, you know, looking at, you know, the kitchen. We we can't afford to go a whole full full-blown kitchen, but we just got to have it to where we bring food in. So, between kitchen, between playground, um, Kansas fencing should be out in the next few weeks to install the fence. Um, we're going to get with RNS to look at the the basement escape where you come out the west and come up those stairs. We got to have new rail around that so kids don't fall through down

123this. So, we just have some things that need to be done that um Steve Johnson or Lake Shore painting, whatever, they'll be out uh before August one to get the exterior upgraded painting. So, they're um it's going to look sharp. Um we have considered looked at the parent night where they bring the kids in um to drop their books off and stuff. They do it one night at the elementary, the next night we're looking at early August 12th. probably trying to schedule a special meeting to have over there just to call the meeting to order, have the board come out, have a ribbon cutting and and with the parents and the kids and so just kind of a kickoff u to invite parents in with the ribbon cutting some kind of a ceremony to kick

124the year off. But um so anyway, it's going to be busy for the next month, two months getting it ready, but it'll be ready to go. And Doug has been great to work with. Doug Anderson just on they've already moved everything out. They've cleaned. They've got one classroom. Sorry. Don't go to the gym. No, if if you want to shoot hoops, there's a few goals that you can still, but baseball works around it, but they but they got them in there so we could focus on the classrooms and everything. So, um they they've been great to work with. So um health insurance committee uh we are pulling together a committee uh is we all know and the negotiations team has talked about we have the Cadillac health insurance plan. Not only is it a great

125plan but it's extremely expensive. So, we are bringing in a committee. Um, the the teachers have designated their people. We've got some classified, but we'll we're going to try and have our first meeting mid June. And we're bringing in a company that um I don't want to say brokers. They do facilitate health insurance. They don't provide health insurance. They provide that type of a service where they're going to meet with our staff and start talking about here's where you're at. Here's what options are, here's what's changed in the last 10 years. So, we're going to start um having those conversations several times throughout the summer into August because if our membership wants to do something different to move out of the Blue Cross pool, a decision will have to be made late September, early October.

126I remember it was really early. Otherwise, we'll be for three more years with yeah, our current plan. So, but just to let you know that we're going to start having those meetings here in a couple of weeks and they're the nice thing is most of the people on that are off during the summer or they're retired or they're so we can have those during the day. So, the committee members are already chosen. Yes. Okay. And they're going to bring a recommendation to us. Yes. Perfect. So, I don't want to make that decision. Well, it it's really got to be that balance between do they have something that's proven? Yeah. A track record. Is it comparable enough benefits wise? and is the savings justifiable? You know, so there's a lot that has to go into that

127because if we were at state average per employee, you're probably talking $350 to $400,000 less that we could then reinvest. Not all of it because we'd want to keep some in a pool to be able to buy cost, you know, but anyway, that's the discussions that'll be going on over the next two, three months and any changes that happen have to be voted on by teachers through negotiations. They have to also approve or they have to approve it or I'm trying to remember partially. Okay. Part of it is it's got to come to the board. Okay. because that's a benefit, right? Okay. But it's got to be something that the members support otherwise because most districts negotiate salaries and benefits. So that's got to be something that is negotiated with the board and the staff.

128But with our plan, since we're with the Blue Cross pool, being a member of that means whatever it goes up, the district covers because that's what's required with that plan, which is why it's going up a 100,000. The board's got to co eat that. Yeah. And most districts negotiate the salary schedule and if health insurance goes up, do we want to kick another $200 per month in? That's both both of those are negotiated. We don't have a choice to do that with the Blue Cross pool plan because their requirement to be a member is the district pays that. So, as is we do not negotiate benefit if we were to change, right? we negotiated or as a district we got on that because no one else would pay us, right? And by doing that, we

129don't So anyway, it's got to go to the board, but we are um starting those conversations this month to get that committee in negotiated agreement lays out who's on that committee. Yeah. So, we've pretty much got the committee filled for negotiated agreement. Now, we are getting ready to schedule to have that company. So, we'll contract with that company to come in. Phase one is education. If that group then decides yes this is something we believe we ought to move forward with then we end to a second phase of looking at companies whether it's getting on the green bush pool whether it's we could contract with blue cross as a standalone you know there's a lot of options but before we get to that it's really the educational part of where are we and what does

130the market look And that starts in a couple weeks. So awesome. We would like to set a time for any interested board members that Aaron would like to have to schedule a time in the near future to start planning for the back to school bash. Yeah. Aaron, with the Y. Um, you said that there's already some things in place and I can come chat with you later, but Melanie has some stuff, but we we need to get that in the plans. Okay. And what is the date to it is August Thursday? It's Thursday. The Thursday. So the August 7th. Seventh is the Thursday. Yes. Before school start. That's seven. So that date set. So we got to back things up. Melanie Hayner has files of stuff and she's willing to assist. She's just got it.

131Yeah. No, it's a big job. Do we want to do a smaller group and then make it a bigger thing like next Wednesday or the Wednesday after? Does anybody want to get together at 5 or 5:30? We have them up there in J6. Huh? The makeup game. Yeah. Already the 11. Yeah. Jacob said. So that's how I come to stuff. And then how about the eight? That worked for anybody. Oh, wait. I don't know. Yeah. Or we could do lunch at B&B for a while. Yeah. How about lunch? On the 16th. Is that you guys do Monday the 16th at noon? Read the calendar everybody. I think so. We just can't have more than four three of you. That's fine. That's true. We can get him out. I don't think there's going to be that

132many fighting for this week. Monday, June 6th. Perfect. Thank you. Um and then I just want to give a shout out um one to Washurn and I'll visit with their superintendent because I they just um the items that they had that were of quality that we didn't feel like we were just putting old secondhand stuff, but um it's significant for us to be able to start the school year with tables, with file cabinets, with chairs, with credenzas, with with stuff, and I will come up with an appropriate way to thank them. Um, but I also want to thank I had to find out what how old Philip Forb was. He's not that much younger than me, but he moves a lot better than I do. But Phil, Wes, P him Roberts, um, thanks to them

133for their own equipment, their own trailers and everything. But um when we walk through the preschool and you look at the furniture and you look at everything, we we got a big thank you that we need to do to Washurn because they now I've got a few other districts that when I sent the message out, I'm going to go look at to see some other things. Um, but you know, when you build, you buy new, it's hard to get rid of old stuff. There's a lot of that out there. And some of the good I love American Pickers. That's one of my favorite shows. And I was in I was in picker heaven. But it's um but what what's not of use or purpose for some districts is for others. So we will be uh

134working out a dollar amount with them. Um but anyway, um that's it's been significant for us to um capital outlaywise to be able to start out with really nice equipment and furniture furnishings. So that's all I had. Oh, I'm super jealous of their middle school. Are you beautiful?