001goes um talking about our career matches um learning styles things like that um I was very pleased with our turnout we had 202 out of 204 students come in on that Monday and complete their student Le conferences the rest of the students were still held accountable to do it they just picked an adult within the school that they wanted to do their presentation to so every single student still had to make their presentation and talk to an adult about their goals their careers their interested and things like that and we have completed all of that so all of our students have done that which is great um they enjoyed it getting have the conversation and for those who picked an adult within the building some of them picked adults that aren't actually their teachers maybe
002it's a parent who they have or a secretary but they were able to have an adult in their Corner knowing what their goals are so the adult can help hold them accountable like hey remember when you talked to me about you know this how are you doing with that goal what can I help you with so it was good conversations um we had the opportunity to participate in reality U for my eighth graders and they all loved it um they were like I have to be married I have to carry this baby around like all the things as they were trying to come paid their bills but they were kind and they were polite and they worked well with the partner they were matched with um they had good conversations and you know kind of
003realized oh I do have to pay for those student loans or I probably shouldn't get that fancy car when I'm you know in my residency at 26 things like that um so it was it was just nice to be able to be a part of it um so I look forward to getting to do that again my daughter who's an eighth grader she was talking to my seventh grade son about he's like that sounds like a lot of fun I really hope I get to do that so like the kids talked and they were getting interest from other kids so I hope it continues snow days we had to move our County Spelling be um so our two participants will go this Thursday to compete up Perry so hopefully we get a champion um they're
004two strong kids so I think they should do well um other than that we'll have track practice starting we are wrapping up knowledgeable last League uh meet was today in Holton tomorrow though go to Royal Valley for League then we get a smidge of a little break time at the middle school until we start track we'll have track signups on the 10th and then practice will start on the 24th any questions I do have one question about the eighth graders coming up here be real honest I thought that was going to be real srly when they went down there observing that you thought that they were they really enjoyed it and all that because it it surprised the heck out of meeting and how the eth big group that's coming up is a really good
005group um might have been the best of the three as far as like buying I was also there like felt when they got back down to normal week it was a really cool thing they did a great job and I will add you said that the students talked about it parents were talking about it too for several days after they loved um hearing from the kids about it and I think it was awesome it was a good experience for all us included it was awesome yeah thank you thank you good evening um you can see our enrollment numbers have saved pretty steady we did um gain one Jr um to a rough one um this month um ipss were conducted as well as our mock interviews and um mock interviews went really well again we
006worked on thank you cards today to send out for those but I think we only had one U mock interview that we had to reschedule um RPS is like the middle school every student will be required to do their presentation though we try to make it to the parents so whether they present it to a teacher and then the parent has to view it on video and send back a reply that they've done it we we really want that parent input especially as they're getting closer and closer to leaving here and what is that plan going to be um I can Echo the same thing on the reality you um wasn't sure how it would go first year doing it but um I had several emails from parents after the fact that their child had
007come home talking about it um and just the experience in the buyin with it I even approached Dr seal beforehand I'm like okay this matchup thing with the marriages I'm a little skeptical about that um and they went well um and kids that you wouldn't have thought would work well together awesome did but you know one of them was he was being funny but I think he was also serious he's like hey I'm Really Gonna think about who I'm gonna marry because my wife yelled at me the whole time we did this was like you know that may be reality married it's like not a bad thing to be thinking about um we're approaching the end of the third quarter and that end of third quarter is a half day and on the 14th that
008morning sad is working on some events of spring into safety days and some things for students to think about of just making decisions as the spring weather hits about buckling up about making good choices when you're running around with your friends um I don't know if you know Joe White out of a it was a young man when he was in high school that was with a group of friends and decided to jump out of a moving car and ended up with a traumatic brain injury and totally changed the rest of his life so he's going to come share his story going to try to have the seab belt convincer and some khp here just to talk um with students about good choices um have someone from law enforcement talk about what do you do
009if you get pulled over or you get in an accident um and what's the appropriate response and how do you um deal with next steps and those things so they're going to have those conversations with them um we're also going to have a pup assembly that morning and celebrate some of our successes and uh the upcoming spring Sports give those students some recognition so that will be a different schedule that morning and so because of that that Monday will be um an even block day so that the times are even throughout the the week and then with our special events on um Friday getting ready for our Kansas assessments and those will start after spring break and you can kind of see the different subjects in the weeks that we'll work on those and then
010um April 4th sad wanted to have this young lady um on March 14th but it didn't work but um Miss Kansas is Gonna Come and speak and talk about domestic violence and some other just making good choices things um and I think she's also going to go to the elementary school and do a presentation for them um with at their level of you know for their things yeah so um fortunate to be able to bring her out um staffing needs right now we are um working with Keystone to look for a u special education teacher for next year for one of our positions and then I wanted to give a shout out to Mr Coulson who has stepped in and done a great great job stepping in in January in the middle of a program
011making things work he took students to our district FBLA we had students that qualify for State he's still waiting on a couple results that are supposed to be coming in but I'm very excited that he's ready to to move that program forward he's submitted his um pathway for CTE so lots of things in a short amount of time have rolled across his plate and he's handling them well um wanted to recognize um Mr sta wasn't able to attend tonight and so we're very proud to recognize our state U wrestlers we had six go and we had two wrestling um in the championship match Sophie Waters ended up second and Osiris unre ended up second um Osiris um had an undefeated season up until that match and lost by one point in overtime so what a
012tremendous um Junior experience a and then Paige bch qualified got a fourth place medal and then our other three qualified um all won at least one um amazing match so it was ex then today we learned that the journalism group who Miss um Sage affectionally called Sur JS um finished first in regionals we had 16 state qualifiers and 42 events and with top six places so um I'm not sure all the layouts of all that she's still getting all the details in but that's exciting I don't know if we've been it's 3A 4A combined joural program amaz so rocking it there so shout out to her also yes questions I thought the conferences were really good my first experience that um we got to meet with Lain and he had some really good advice um
013which I wouldn't think about as a freshman parent so thought they went really well too and new to us this year we Ed the the Zell electronic portfolio so that will get better and better I set in on a couple and I'm like okay there's some tweaks we can do some things we can do as they become more familiar with the program they'll make it more of their own so to elaborate on her um they also had the eighth grade students going into ninth grade par night that Mr Jens put on I thought that was very good there's three eighth grade parents here I thought she did a wonderful job that's a lot of information it is a lot of information but I thought she did it well I mean it was pretty well I
014don't know how you can do it any better and she's individually meeting with the students she well she'll start with group meetings with the eighth graders and as they start to get their schedules then she'll go back down but then she she meets with every kid in the high school to look at their schedule for next fall think about when you wented 8th grade to nth grade no just walk through the door yeah so it was it was you know for all those students are a little nervous I thought pretty good ease into it thank thank you thank you thank you keep real quick if we bring we talk about the reality you think if yeah highly encourage and we'll help any any way shape or form to bring that back it was such a
015positive experience I get we're all busy but if we do have that again next year the next time I would highly encourage taking that in the kids will blow your mind with and volunteer at it very entertaining and impactful I'm be real honest driving over here here I was not expecting it to add value to my life just because I was in high school once you know how they act we've got kids or whatever but I couldn't have been more wrong so if you do get the opportunity everyone putting on will be thrilled to have more volunteers but you will walk away from it very satisfied I promise Y and listening to that man's story was also impactful he's got a really amazing story so it was worthwhile for sure sounds we put it on
016the calendar all right Keystone you guys get a whole packet this week um I'm not going to read through the front page but I did want to show you the vacancy report um I think we may be down a par did I hear that right now are we short a par somewhere or going to be I'm least one possibly two so our record is ending but there's that it lasted a couple months um but I want to highlight the CER vacancy listing Mrs FR was just talking about the need for a special education teacher at the high school you can see that we need four um the reason that number looks scarier than it is is because right now those positions are all filled but they're filled with long-term Subs so that they will relist
017that position every year in hopes that we can find somebody certified to take that position and long-term Subs are only used in the event that we cannot find somebody certified to fill it so that's why that number looks kind of scary um and then was going to talk to you about JD a little bit I gave you a list of everybody they've contacted um but it is short one property because uh he just toured a Kampground in Billtown I think a week or two ago that is actually looking like a viable option so there's a good chance that the JD students will spend at least a semester over there next year it's got a lot of outdoor space and some indoor bre Bas and it's already set up in classrooms um in the event that
018that does not happen the last page is the cover letter that kind of goes over exactly what they require to place or place JD somewhere so in the event that that anything falls through this is what they're looking for if you know something please let us know um they are in the process of getting ready to start sending out bids for the new building in oscal loosa if you know of a contractor that is interested in helping or would be interested in working let me know they're trying to send out to everybody who's local our districts so caller if you think of anyone um I think I covered it and then we're going to talk a little bit more about the lease agreement any questions for me move on to more agenda items efficiency audit
019report so you have this thick document we're not going to go through it all the last November if you want to start working your way to they're not very well numbered but in the middle or about quarter the way in you'll see this page we'll start with the page after that the first part of it just talks about the companies in Mig is a design build company out of Kansas City um specializes in efficiency audits so last I would say November they sent architectural Engineers structural mechanical electrical they had about six different engineers and they went through all four of our facilities so Elementary Middle High School and Oak and what they were looking at was our HVAC systems our electrical panels or electrical you know EDS just everything mechanical they went through and then
020they've been working on this and we received this report about two weeks ago um Matt said in on it um Tim Roberts set in on it um but anyway just another view and a really in-depth look at where we stand with our major facilities they didn't spend really time at you know football you know they were just looking at our major buildings if you look at that page it's actually page 11 but it's not numbered looks like this it's just really kind of a overall broad problem statement that they looked at some of this won't be a surprise but it gets really into detail throughout it but aging systems Comfort issues significant amount of all electrical heating uh large number of individual pieces of equipment uh pxs and Matt I may have to rely on
021you foring it but we'll get to it you'll actually get to see some pictures here I'm more of a picture guy uh high energy usage and annual operating cost at the high school um while even though this is the newest building in the district it has the highest um electrical usage per square footage it'll kind of talk a little bit about that uh code compliance issues mainly the elementary and the middle school there's really no ventilation I mean so things are mounted on the inside of a wall and run but like the high school it pulls in fresh air and exchanges Elementary and Middle have a lot of just you know non vtil they just continue to breed the same air all day long but we'll visit no cooling systems we know in the two
022gs at the elementary and middle school then lack of remote access and control the system operation at the elementary and middle school just because they're so old at the high school Tim Roberts can sit down in the morning and look on the computer and tell you what each classroom and temperatures and we don't have any of that at the elementary or middle um Matt feel free to jump in whenever if you go to the second page you can kind of see a layout of the high school and it's kind of colorcoded this being the newer building predominantly those are rooftop units the green is we just did a year ago the the gymnasium um you can see the kitchen that's an original 30y old with a lot of issues but um but it's the reason
023it's set kind of aside is kitchens they have to pull in a lot you know with all the cooking and everything so other things have been updated but that one hasn't um there's just a few pictures we're not going to go into detail we'll talk about what we're our plans with this but there are just some pictures that kind of share a little bit of the high school before you too far on that page there with the ventilation that's an example of what's going on the the ventilation um the units the CFM that producing or that it's pulling out producing and it's just Middle School P it's air flow okay this one's and you could yeah go keep well if you remember this over Christmas break and if you saw a crane that was here
024at the high school they had to go and individually lift every unit on the high school up rebuild the curbing set them back down because we we have issues with we we're pushing a lot of our energy we're were're Heating and Cooling the outside so that was one big project we had over Christmas break they came in and lifted every unit up and tried to rebuild all of that to try to eliminate alleviate some of that um but you can also see the kitchen unit it's it's 30 years old going to the middle school which is actually page number 15 you can look at that and just think how do we maintain all of those different colors that's what I was it's really colorful how many of them got burn off so the blue area
025it's just we've got from rooftop units to gas to the Aging same thing with the kitchen an old exhaust Hood that's just not turning a lot of you know we don't you know we could probably look and see how old that thing is but it's just old old but anyway that just kind of gives you an idea of the different types of heating systems we have at the middle school but if you look at the next page and you can see those wall units those are the things that we have challenges with and the same thing at the elementary we're Heating in in air we just now our guys have tried to cut holes in the wall to pull in but predominantly where our kids are and our teachers it's just a lot of not
026fresh air and that's an issue with the Middle School um and you can see some of them are mini splits there's Pac those are what you have in like a hotel yeah how old are those mini splits are they relatively new or um I mean I B it's it's from five years to maybe 2530 it's just every time they go bad we try to replace it with something um and you can see some of them just they'll have a dial and some of them they'll try to put a new electrical panel on it when they convert it to where you can read the numbers but those are basically like you would see in a hotel room and I'm not going to try to pretend to know everything about it but typically Min splits really struggle
027with temperatures when they get really cold and we've had a couple of those weeks I was just curious if they were yeah are they keeping up or no I mean there's always so at the maintenance building we have a pretty good collection of ones that when it's really cold they sit in there and work on rewiring them and fixing them replace the next one they actually I think took an old one fixed it up and it's in the Press Box just you know we have so many of them laying around but they're they get to the point where um um and then if you look on page 17 you can see the exhaust in the kitchen there at the middle school and then the one in the middle that's actually um it's a mini split
028heat pump um that we try to use in the middle school locker rooms just to provide air because the old one doesn't work but that's again one of those you can imagine in a locker room it has no ventilation so it's just circulating the lock room yeah lock room and then the elementary um you know you look at that and you think okay um but most of that are those wall Pac units there are some in the blue areas that have rooftop um but a lot of that area or just those window those um you can see on that next page where you know some of them you can even see they used a Sharpie to Mark here this is where you to get the most efficient you just turn this dial to here and
029this di to here and that's where we so but anyway um there's a a lot more to this um that we don't have time to go through tonight but if you flip back after you get the pictures and the efficiency studies there's really two recommendations that they gave just as an initial but then it would take more time bring them in to walk through it one of them is a page that looks like this and it's potential espc Pro project one of their recommendations is without a large amount of money you could find some Energy savings by doing some things at the high school the Middle School most of it's because they also did electric fold going to uh LED lighting um putting some solar panels on some of the buildings to help offset some
030of what the electricity's um pulling in fixing the ventilation at the high school cuz that thing just runs 247 but what they're looking at is about anywhere from 660 to $900,000 of stuff that we could do and they call this kind of a budget neutral it's kind of like if you think about a lease purchase it's one of those where they would guarantee us an annual savings on electricity and then we would get financed over a 10 to 12 year period to do approximately $900,000 of upgrades um doesn't solve you know we spend a we're up to about 230,000 a year right now fixing things this can help us with some electrical energy usage um that that's one option if you go to this page this is kind of a long-term big kind of what
031you're looking at dealing with between three and a half to5 million of just all the energy up the HVAC systems the electrical all of that obviously that's for future consideration we're going to talk here in a little bit about one of our strategies for the facilities goal was to have a facilities planning committee we've got a suggestion for that team my recommendation is people that know this type stuff we hand this report off to facili planning and they can sit there and look at this they can look at other studies we've done but there there's just a lot of electrical mechanical in this the the company mil um they will come out and meet with either this board to go through a very indepth um or they will sit down and go through all of
032this with the facilities planning committee possibly let them kind of absorb well what does this mean and whether or not we would want to consider maybe this summer or sometime looking at okay well if we can save in the future 68,000 a year and they will guarantee if you don't save it they'll pay it the difference but kind of a budget neutral let that group go through listen to them and then maybe come back to the board and say hey here's some options here but they promise us a number of savings and we don't get that savings they pay it that you just said they cover the difference just make sure I was czy they they did have did have a case they did have a case somewhere I don't remember where it was where
033they show or they were the ones that messed up the estimates yeah huh and it cost them a couple hundred, but there there are companies out so if that was the case and the board decided to go that route we would put it out for request for proposal and they would bid it I mean it's we don't just go pick them they would bid it just like train they have efficiency so we would have we'd have to put it out um in all of those groups would cover so we take the loan and instead of paying the utility we pay the loan we actually have one of those right now this is our last year to pay it off and it was 15 to 18 years ago it was for technology it was for some
034lighting it was that we used one mil out of our 8 mil Capital outlay we dedicated one mil over a long period of time and we actually pay that so this is a similar um the difference with that one and this one this one is to offset the utilities and you put that money the the Capital outlay One we did was just to get money up front the this is similar but a little different on the second suggestion what the items highlighted in yellow what's the you can pick from those yes okay so so like uh e M7 there's a 2A a 2B or 2C the total down here is if you took the expensive one out of the options so the yellows you would pick one of those three got it and then you
035would add the total up so good question here's what I took from it uh variable speed fans for thejust you know we either have them on or off energy SS there LED lights solar panels which I'm not you know on that uh and it was pretty much the same the whole way through you know the elementary school I believe it was the elementary school that was the one that was spot on on the what is should be using and the reason it's doing that is because there has no no ventilation I believe that's which one I was in the Middle School same way yeah the reason they're efficient is because we don't have it we don't have any ventilation but um that my concern was is these numbers are in a perfect world you know
036you're going to have to replace a light you know that but like their solar panels is where I and they were going to look into it more you know hail comes through and knocks out those solar p i mean we've had I've had I've had two rooms on my house in the last 10 years I live so you know that was there's concerns there but it's a eye opener you know I who knew that we had serious ventilation problems and in fact there's some code issues that we have yeah but my new favorite saying is budget neutral I like that one using that that they were a great group and uh if they come back and you have time you know some I know that morning can be hetic but if you have time they're
037interesting group to listen to and they're more than willing to answer any questions and like I said the solar panels they were going to come you know they were going to talk it over with their group see how that does work if the hail damages she said she's still going to get you that information but I mean like I said so much so much of it can be done outside of a bond if we have to so it's something I mean I agree but but can it though really like we're looking at a million dollars to put a bandaid on it versus the potential of as of when this was done close to $5 million so we won't be right well so what they were saying because we asked about if we were to get
038one they suggested that you pull the problems you have out of what you're trying to do because you can you can Finance this in the savings it's budget neutral you know the savings would be budget neutral so instead of trying to throw that in the bond because I asked if we do this we get a bond we pay it off you said well I would suggest not to you're already it's working for you they're the salesman though so you got to kind look through that that's we look at the Band-Aid option which is budget neutral yeah what happens if you spend that up to a million dollars could be more could be less depending on timing 3 four years later here we are again and this 4.9 million is 6 and a half million or
039whatever because we've just spent a million the budget neutral if you look at that it was really these are some things that you could do to save on energy right solar panels switching out certain units but it doesn't address other than the the kitchen at the high school to get that fixed to where it's not running constantly but mostly at solar panels and LED lights which sucks a lot of that didn't blead into that uses a lot of energy we have it's just like our homes like we have to use the funds we have available to be able to and sometimes you just have to get by and these are per like I said once again this is perfect world of course no I that's the one thing that I wanted to point out that
040like there is a chance that we put Band-Aids on this stuff and a couple years later here we are having to that money just bought us a couple years and I just want to make sure everybody was thinking the budget neutral does not address individual wall units ventilation hold units it's a way to save utilities and upgrade lighting use some solar panels to offset them fix the high school kitchen area but it doesn't address the the and publicom space I just think after looking at this we're looking at we got got to obviously make decisions without any assumption that a bond is ever going to happen keep getting proper T responsible thinking I mean we do have to realize like anything we throw on it that's not actually fixing it is probably going to end
041up being money that goes to waste at some point in time but I me we all do that in our day-to-day life we we don't have the money to do it the way we want but something to think of about yeah so the next steps would be that we would hand this report off to the facilities and then invite this company to come spend time with them just really getting in to the nuts and boats moving on next fun one will be Middle School engineering of Kevin okay so this is this document just the brief summary so I had met with I think we all or most of us know um Barry White from Five Star masonry he he had come and looked a few times at the middle school um specifically Chad Jackson and
042Rose Shanks rooms um we do have some issues on the other mired side at the other side of the buildings but not the to this degree um I had asked Barry uh and Barry was at our facilities special meeting uh and not asked him do you work because he builds hospitals he builds he'd be someone to check with with the JD the Keystone yeah so he reached out uh to a Engineering Group that he's familiar with this is a group out of toeka they brought a team and they went in and looked and at the bottom of the front page under recommendations um basically the foundation around the outside is level it's the floors that are an inch and a half some areas two inches higher than the foundation because they don't believe when that
043facility was built whether or not they did the appropriate where you tear out you know their recommendation the only way to fix it is to take the wall out in between open up one wall and come in and dig both of them floors out Down 2 N in that's a lot to haul out and then back fill it with a heavy aggregate packed in and then redo the floors and then put the wall back because it's um an addition again without anything else they're like you're going to have to inst stall a French type drain all the way from the backside of the Middle School in between the high school and middle school and all the way back around to divert water that comes down and exacerbates because in Haley Dean's office which is at
044the back of the gym but even worse the band room music room if you look at the walls it's wicking uh absorbing water up that wall to where it's starting to you know you just keep painting over it but it's starting to flood it so obviously that's not you know in the meantime there on the second page they're recommending to look at the drawings and that wall in between Mrs shank and Mr Jackson it's a cinder block wall cut the top layer of the cinder blocks out and then fill it back with an adjustable because when that floor goes up and it pushes that cinder block that cinder block wall is going up up the hallway is sturdy so the only relief is the outside wall so it's pushing so temporarily take the pressure off
045that outside wall and then come back and you can see in the drawings where those roof trusses go across the wall and then they set on top that outside wall a lot of those have popped the cinder block face off of it so come back with some C shaped channels and Bolt the concrete the the trust all that system together to keep that wall but that is um Barry recommended that he could do the temporary thing for the district but probably couldn't get to it till this this is the adjustable part the pictures we're seeing is the temporar the temporary the now they you know they recommend at the time that you do this you're going to have to have um field surveys and engineer drawings at that time they were just Engineers that came
046in and said now if we were to bet it we would have to do field surveys we'd have to come in and do you know soil samples we'd have to do drawings that got submitted but we're just telling you that's what we recommend from their professional opinion you're going to have to do you say this is temporary what's permanent what's the permanence permanent is go in take the wall completely out dig up the floor in both those classrooms down 29 inches refill it with so this will get us by until we have a longterm it's it's something that it's a way to take some relief off the wall it doesn't fix the problem but if you let it stay it's just going to once again thank thank you to Barry for yes Ste up help
047what we will most likely do is I will Circle back with Barry um and start working on a proposal to do the to take the relief off that outside wall and see at what point he could U get us on the schedule will he send us a estimate at some point yes okay and if that's I mean if it's over 20,000 then we'll have to put it out for bid but I was kind of hoping we could all all of will you know I have I mean we can we can get people together to help um yeah it's but yes if it's it's kind of like doing the concrete for the Middle School drop off it wasn't over 2000 but we had a couple concrete companies and they were within $1,000 of each other so
048we thought that you know next is facilities planning committee so you have a copy of just a recommendations the facilities planning committee their task would be that let's look at everything we have whatever we know up to this point start prioritizing start you know what do we need to know more um and so when we look at it we thought well let's find people that know construction no facilities so if you look on there we've got uh Andy seret from RNs maintenance Barry White from Five Star M masonry Charlie Oaks from Mammoth Sports construction Justice Mullen Camp from Chuck's heating and air he probably knows our HVAC systems better CU he's been on our roofs all winter long uh K mores door from from Eminem service um electrical here in town he is also uh
049Works side by side with Justice on our a lot of our HVAC systems Adam PES he was on the original and he kind of gets facilities Lance Bradley he's the head maintenance director for the Seaman school district and an alumni here would love to it'd be another U maintenance directors lens from a larger District then obviously I'd need to be on it Matt knows a little bit with his job and then Kim Roberts so we want to keep it small enough to where we can just sit down around a table and really go through stuff um and then also it could be a group that can answer questions for the board um we could spend a lot of hours as a board really going through things and then we'd say well why don't we call
050one of these people that that know HVAC that no concrete that no facilities so um all of them right now have agreed yeah I'd be happy to serve on something to the main thing would be let's just start looking at everything that we know know about our facilities and really coming up with some estimates some prioritizing some really what does the board need that can um can be a group that we can refer to thoughts or questions on that it looks like a great group to after it gets going I'd like to see it two or three meetings in couple meetings and present to the community what has been found not just like okay this is what we found over the whole year just EAS and keep it yeah keep it as a keep it
051going um because every you know after this last Bond everybody knows that we have issues I sure hope so yeah everybody nor these games but I think I think if we were to be able to overwhelm people but education Small Time small bits that time you mean separate from a board meeting or you like formally invite them to a board meeting I think it needs to be separate than a board meeting I think it just needs to be a meeting where these guys sit here people sit there and we talk about what think it doesn't do it doesn't do a large group of people to grill us on air yeah but we don't I don't know anything about I know Chuck seting and Harris here a lot yeah I think those folks should know that
052would be an expectation of them though because that could change things that they're going to get in front of theing squad it doesn't need to be a fire they were already all on it it's never needed to be just those people should know if we going to expect them to stand in front of people and answer their questions they they should know that that is going to be an ask if we ask it because not everybody wants that every one of the people on that list can handle that but I do think if we are going to create that expectation they should understand that ask because what we think is standard operating procedur lot so they should just know if we were going to ever ask them of that that that would be part of
053the app they all care time and certainly but we got to figure out how to get I agree with you I yeah you have to I agree I do wonder if we couldn't do a couple of board meetings too where we said we're talking about this please come yeah because it's obvious so there's so much stuff in this place that we don't know oh yeah you know sure but for protection of these guys I don't know might be a more formable more controlled and yeah that they exended audence for something but somehow we got to get it out yeah I totally absolutely you know I I don't I completely agree yeah absolutely uh that is an we need to approve that committee yep as presented your hands on a motion to approve the facilities committee
054as presented second all in favor lot of handouts tonight apologize for that but I didn't want you to have to spend all night ping up on St recruitment interen so I thought that was a great meeting it was it was you know it's just so it's enjoyable for me to walk around and listen to all of it and it's just really nice uh so thanks to everybody and again um we we'll talk later we have one more left and that's on Student Success and uh preparation and we hope we have another really good crowd um so but anyway so I I took all of them kind of summarized it still kind of working I mean there were a lot of things that I think we could condense in a little but this is just the
055first um Glimpse at it um provide competitive salary and benefits package for all certified and classified build a connection with postsecondary education programs for Teacher recruit there was also some good discussions about collaborating with CTE and tech programs for classified staff um develop a robust advertising and recruitment program um develop a teacher pathway at Jeff West to encourage students to enter the teaching profession that also gives a a much better way for us to include internships at all levels um especially starting at prek all the way through um explore child care options for staff um make the application process easier and more seamless something Amy Mitchells already looking at is just different platforms out there that that are just downloadable of resumés and all that um recruitment retention incentives there was several of these so
056I just kind of you know from longevity pay for classified staff after a certain number of years reduced fees for employee students um bonuses for earning different types of certifications retirement incentives so that's just kind of the first um kind of summary of what came from that one on strategies underneath staff recruitment retention we've got three done we will condense them put them all on one after we finish the fourth who's invited to the last one District leadership team yeah the district leadership team which can kind of be confusing because not building but District it's it's District so that's that's the group that met with you at the gambinos but also we're going to invite all the site council members to this one again we just we want a group of one people that are
057closest to the kids and [Music] know then the best and will you be lead in that or will bart Schwarz will actually be back to facilitate that one he was the one that was at the first one uh he was actually on a plane um heading to a conference last week at the one that we were when we did but but then like I said we will also I know everybody wants Bart back but um we will also start that one with a little bit of a presentation of information letting you that's why we're doing it last where are we academically you just giving you an idea what our numbers our student performance where we're at that way when you go into the conversation you kind of have more of a informed as a group
058so 2025 budget estimate another handout well this is just kind of an ex so in order anticipated new Revenue uh next year it's a little easier now to anticipate that because of the way they do the school Finance formula and it really comes down to student headcount and their waiting like free lunch waiting Transportation all of that times what we expect the new base state aid per pupil to be um last year at this time we were looking at $630,000 this year we're looking at [Music] $334,000 if you jump to the bottom here's why our enrollment if you look at the year Co hit we were at 826 there shouldn't be dollar signs down there at difference but we're at 826 students after Co hit we dropped to 9 or 792 the next year in
0592223 so we lost 34 students but Statewide there were like over 16,000 kids didn't come back to school the year after Co they just they liked staying at home they like PR so we gained in 2223 we gained 25 of those kids back last year we gain we were up another 18 kids we were at 835 so when you and you can always use the current year or prior year Well we went up 18 kids in the base state aid went up so that generated about 630,000 a little bit smaller than this year we're down nine kids but we also turned away in kids because we have class sizes that are maxed out we had two families of four it just happened both of those families had kids in classes that were maxed out number-wise
060so we we should be around even now every year it's going to go like this but you know we could have been but the effect of being down nine students the base is still going up but we're only generating half of the new Revenue that we did the year prior so that's why and again this is just an estimate and the legislature is not even done and the school Finance task force I'm on we met last week there there are some of them that would not like to give us anything but um but anyway so if you go back up and look at well what do we anticipate next year the the elephant in the room is health insurance we already know next year health insurance is going to cost is about $100,000 that's a
061third of our new Revenue property insurance luckily it's not going to be the 60,000 like it was two years ago right now it's um we're looking at around 20,000 we won't know that until about May um fuel um we're anticipating it going up some extra Duty cost those are things you know the board negotiated a couple years ago I didn't see it last year um because I had to do the budget first until I figured out what this additional uh we do pay for going out before school after school with you know buses and stuff you don't think that adds a lot but it's about 30,000 so I got to set that aside we have one retirement that the board negotiated that the incentive to retire by November they get that but they get it
062the next year that way we can budget for it so that's that one um we're looking at a letters trainer U that's Lindsay leaky so I had to set some aside for that um because she's will be certified after this summer and she will be our district um letters trainer which will be a lot of extra duty of her going and training new teachers going and mentoring trainers then I set 70,000 for Jeff West preschool startup I hope that's high we're just waiting on enrollment numbers right now I think we're at 50 we don't know how many of those are going to qualify for at risk which is the state funding so that leaves 85 5,000 if you look at some savings um you can see there we have three teachers um including Rick hmel
063that left us at the middle of the year what we've saved there uh total savings 32,000 so you add that back so it's just I just want to make sure that as we start going into next year and start you know budget planning for the new year we start putting things on paper about what's the cost what because you know I don't you know last year we added a fourth section of first grade and a nurse and I just don't we we don't have that extra [Music] $300,000 looking next year that we did coming into this year so we'll just I will keep you posted on this um um we just got our audit two weeks ago so that's I know that 8269 were guaranteed next year what we have this year so that way
064I know times it by the base and our waiting we know about how now that's General and supplemental General added together the general goes up and whatever it goes up we get 33% the supplemental add them together and that's how I came to 334 so thoughts questions on that eone lease agreement I I do want to add one thing we have a neighbor that that number is $500 oh and we have some other neighbors that number is negative so even though it's like it's only half it'll go like this yeah but there are districts there's a lot of districts that's a negative number and we have some close to us we're looking at being on negotiations when people reti not refilling I mean it's just a different so we're in good shape I don't want
065to paint that oh we're down 300,000 we're in good shape it's um we we can only look to the I won't say which direction but we can look certain directions and wow we're we're we're okay yeah it's all relative yep e Stone lease agreement so we sent in May of 24 so last May this board sent a letter to Keystone letting them know that they can keep their offices administrative offices at Keystone for an indefinite period of time we don't know how long it's going to take to get the building constructed in oscalus we thought well maybe they'll need to stay there for six months well it could be they need to be there all year long um there's just too many you know and then what do they do with their custodian they're while
066they're still using it who's going to pay youtil so Doug Anderson and I just said why don't we sit down and just come up with something but we first wanted to visit with each board to make sure you're agreeable what if we looked at let's not charge them rent let's just be co-tenants we're going to take over utilities they're going to provide custo you know because we got it's we moved into it now so we've got Capital outlay stuff that they're not going to be doing but they'll do custodial and if many of you remember two years ago there was a number out there anticipating did when they leave we would pay to cover Capital outlay maintenance and and Doug and I are just like why don't we just cohabitate and not write checks back
067and forth to each other we don't know if it's going to be 12 months we don't know if it's going to be eight months and so but before Doug and I sat down and started drafting something that's appealing to the Keystone board and this board we just wanted you to have some thoughts on that say yeah it's just you know we don't charge them rent at the end they don't we'd have to Pro rate the 76,000 down to okay well then then it should be 58 and then another year it should and we just say hey let's just smile at each other when we walk in every day and and just so we just before we spent time working on that we just wanted to yeah I like that a lot I like that yeah
068poor Dave went through and did all those numbers to get to that number pulled up now what an annual depreciation dollar amount is your handy spreadsheet don't ever L that but yeah if we can cohabitate and agree I think that would be awesome absolutely you know you think about it's costing money too oh yeah it's a bigger expenses but they're going to continue paying the custodians yeah so he'll the custodian the custodian will take care of the whole building yes because he doesn't he won't have a building to yeah oversee for maybe another year so they could be there all year we start you know utilities we you know we're going to have to pay utilities whether they're there or not so Doug and I were just going to sit down and say you know
069in the end it's proba it probably won't be too far out we don't charge you know now we got to figure out well what's rent because they're only we were just like what if we just hung out together for a year I like I don't think it's a bad idea to get something in writing to that absolutely yeah but before Doug and I sat down and tried to put the details of what that would look like we want to make sure we wanted to make sure to see where the boards were I'll be curious where Keystone board lands on it see hopefully everybody's agreeable I appreciate it so all right Doug and I will start working on that all right uh any questions on that German change program request so each year we have ger
070we have our students go to Germany and then the next year German exchange students come so this board in the past has covered either some flight expenses for our sponsors or when they're here we covered uh for them to go bullying or just in every year it's just kind of so what I would ask is that instead of every year us trying to bring you an exact dollar amount and them trying to back into flight tickets or how many kids are going bowling whatever if the board would consider just approving each year the board will financially support the German exchange program and then the admin Administration which would be Ronda and I we would just work with them and say okay this year they're here you know and it's normally around 1,200 to 1,800 depending
071on whatever that um the motion would be that the board supports the German exchange program and then Ronda and I work out that way we don't have to bring to you every year would you approve these tickets and it's russan trying to I don't know the dollar yet because flights all motion for that I move the board approved financial support for the German exchange program as determined by Administration second Pap classified pay on in climate weather so you know if I spoke faster we'd already been part of this meeting I apologize that I appreciate it I speak slow so this is a request basically you know we' we've had probably a week's worth of inclement letter at the start of the year I budgeted for everybody to work a full year our hourly people our
072classified staff currently they can claim half the day but then they'd have to claim the other half use them personal or whatever and a lot of them don't do it because they get you know whatever so even though the district makes a little bit of money or saves a little we're saving at the expense of our staff that make the least amount yeah uh and I've already budgeted for that um I emailed cross superintendant to see what others do it's probably half and half um the half that down have their leadership resons but I'd say I probably wouldn't want to work for someone but anyway my recommendation is that classified staff on inclement weather days we just pay them as if they came in it's I'll make that motion well and then the ones that
073do come in we could either do a time and a half or let them pick a nice day to take that time um and we possibly give them the option because is we do have some that essential they have to shovel they have to get they have to come in and we can compensate them I like that a different way we'll say Keystone just approved for this year um to add a third snow day they only cover two snow days for their employees so they add up just for one year to do a third one and the Keystone board is pushing to look into adding more snow days as well so that would actually set us apart from probably several districts around here that we take care of our people and absolutely like it a
074lot thank you forward and we making it retroactive we would at us to the board but we're ready to make it retroactive for this year so of the possible week that they've missed Amy can go back and that that's what I would recommend but it would have to be decided on year after year so like is no just for this year for the five days whatever we would go back and compensate them for the ones that they've missed yes and then moving forward we just don't worry about an inclement weather late whatever we hired you it wasn't their fault and part of the hard thing is it's always during months where it's a short work the holidays you know we we've got conferences dorms coming you know we got and you got spring break so
075so we no I love that Dave I'll make a motion to that we retroactively compensate classified pay for inclement weather days let's present add and for the classif staff that come in on those days to have hours later date that's part of what's written down and all that retroactively going forward first I'm excited love that that was a fun one planning meeting for Grant apption so I know John is on the crisis team um we're going to pull that group together including um County like emergency response or law enforcement there's a grant that we want to explore around safe and secure schools for things like security cameras um you know I went and got a couple bids from companies that can come and film all the entrances and exits um communication devices between the district
076and Emergency Management just look at a lot of the things that would fall under the area of safe and secure and try to put that into a comprehensive package to submit a grant we just want to get the group together because I won't think of it all there's just some things that so we're g to um probably towards the end of March unless someone's wants to be a chauffeur for me for a while but we I just want to let the board know that pull the group together and try and come up with what are the different types of things that are big ticket items but yet we could do maybe to put into a grant uh to submit some of the challenges we have right now is federal grants will they be available but
077I think so far we're still s still seeing some some of those um out there um so anyway we'll we'll call a crisis team meeting together towards the after spring break to try and brainstorm the different types of projects that we could possibly submit in that Grant so that was just more of an update Kelly PR did we make a motion on the German exchange yeah just out for a second okay all right just making sure everything's fine any questions on that great set a date for the March special board meeting board goals Student Success and preparedness so we have spring break so we're looking at um first option would be Monday the 24th second option because they moved to concert would be the Wednesday the 26th I'm open I would really prefer the Monday
078if I had any influen in at all you can have the first Monday second Tuesday and third Wednesday yeah I was going to say you got that Wednesday down already for the 24 everybody good you said March 24th okay the 5:30 appetizers will there be food there will be heavy snacks no CRA CLA or need action just have a meeting I make a motion that we schedule our Bo board goals meeting for Monday March 24th at 5:30 we can post that on Facebook I second second all in favor no we have no student issues so faculty or facilities equipment and planning do you have the executive session in front of you Aon somebody have it to read it anybody have memorized only would be wouldn't it be I motion to move into executive session for
079we're we're at Personnel but how long do we need for executive session for personnel probably 15 minutes I get motion for 15 minutes I make a motion to move to executed session for non-elected person non-elected person duration of 15 minutes 8m so everyone can have 8m at 8:15 second all in [Music] favor the reason motion ring I'll say you you're supposed to be in a tree in deep now we're going in for negotiation how many minutes we leave okay you ready I moved that the Board of Education only cor no go into executive session at 816 for the purpose of discussing matters relating to employer employee negotiations whether or not in consultation with the representative or representatives of the body or agency to protect the district's right to the confidentiality of its negotiating position in
080the public interest and the Board of Education reconvene into open section at 8:31 in this room second sor try Le one second no I got s i just what I did not have motions because those two came in wait yeah okay um [Music] um I move to except the two resignations as presented and the one contract to approve it as presented second all in [Music] favor yeah Aon can you do one more for uh Personnel for five minutes executive session yeah uh I move to enter executive session for a period of five minutes at 8:34 p.m. to resume at 8:39 p.m. um in Miss second fav e so how do we build te we'll get to I help it was actually one of those built when I was in high school okay those was back
081when to build crossbows yeah okay I would like to make a mo motion to extend the building principles contract in the superintendent contracts for one year second all in favor 7 you guys s great all right just a a few updates um we will be communicating and ready to go with the new Middle School drop off pickup plan [Music] and uh Tim is coordinating with Matt on digging it out and everything and having it all prepped and ready over spring break uh ATM concrete will come in and pour everything they're also doing by the waight room where the dump truck pulls in backs up those front tires have torn up we're going to dig that out too and repour that but we're excited to uh so that that I'm I'm not we're Don we're not
082being paid to that oh we I fig well I didn't want to say that because I maybe we'll get a bill well I don't I don't I don't think it's right to paid when you're on the voting board but yes that'll be another one of those shout outs but thanks um that we have people locally and in the room that are willing to donate um but we'll have that all done and I I really you know I know that there might be some things on social media whatever I hear probably more concerns about Middle School pickup in the afternoon concerns with kids run around and stuff so we'll give it a shot and I'm sure we'll make adjustments as we go you think about it it's exactly like Elementary School do there's never any concern
083if a kid putting almost ran over it's it's the exact same scenario it's just you're going like this to set it down a block and you know it'll it'll be fine we'll have five pickup sections where they pull up load five vehicles move out load up and the parents the kids it'll be I would say in two three days we'll be good when does track start just said that'll really help eliminate it would be nice to start it with a smaller group well yeah cck will be up and running by then right March I mean be the first day back from spring break we'll be track practice so the won't be getting but the track students will be held in the gym right is where they will like they'll dress out and then they'll go
084into the gym and they'll do their stretching and warm-ups and that'll give me time to get all the like the other kids picked up the bus is load and everything out before the kids go out and load the Vans to run even now it's pretty clear in 15 minutes yeah it's just those 15 minut when it's nice out kids walk too so you don't have as many parents right there when it's really yucky out sounds great so we're ready to get that going um just an update something and we're going to Aon ordered for people that work here for years been retire we've ordered Flags um American flags with the triangle um aon's working on a real nice um resolution type thing that we've reached out said to like Steve bus Judy heisy that we're
085going to fly a flag in front of the building where they taught at for one day in their honor we'll have a nice resolution then at the end of retirement when we have their reception they'll have a flag to display that was says on this date it was flown in front of the high school or Elementary in your honor and uh just something that we thought be nice to start for our retired people to have something for put on their mantle that it was and they get to pick the date that it's flown they actually get to pick the flag pole if they J would like to have it flown at the football field on field day she can pick that day in that flag pole so I just thought I'd let you know we're
086we're starting something where um we fly a flag in our retired people's like it that's great um I am reaching out to some companies for I got names of three companies that do signage just thinking about the preschool that's going to need branded we'll need so we'll be getting bids um that way when people pull up they recognize this is the Jeff preschool so we'll be working on that um hopefully I can bring you some samples for you to choose hey we like that we like the way that looks um we have a tiger cub being worked on we'll bring it just to say hey what do you think of how our Jeff West tiger what it looks like when it's a cub for our preschool kids we'll be bringing that at some point but
087they're working on that but um just to get some um Rebrand the preschool so hopefully I'll be bringing some things to you in the next couple minutes and just the last thing thinking about the preschool and all the furniture and all the equipment and all but you know when you look at furniture this is expensive so I reached out on superintendent list serve all right folks I know some of you have storage units so Wes is going to get with wasburn rule as a storage unit we've got like five districts that said hey come dig through it we closed this preschool or we re organized so we've got four or five districts have already reached out and said hey we could probably you know just the tables where you put the sand and those stations
088and chairs and stuff like that just to help us ease into that first couple years we can build on with some stuff later on but I'll let you know we we we'll be thanking some districts here before too long but we have four or five districts already said yes come look at our storage units we have stuff you know you think about you collect it over time so Wes is going to get Rule and go visit with them Friday and we've got a few others so we'll be getting do with you because we'll have some paint used for district so other than that anybody got any else thank you anybody left on good job thank you for joining us