October 12, 2020 Governing Board Meeting

001good in no they're coming they should be for snow [Music] Mobility it's not C Serio I saw you on James T there you're famous oh yeah yeah sorry I you yeah yeah okay yeah [Music] PR 6:00 the please yes sir I pledge allegiance to the flag of the United States of America and to the Republic stands one nation God indivisible with liy and justice for all please Mr Mr Oly here Mr ol here and Mr MCG pres thank you approval the agenda please I move that we approve the agenda for today second second discuss Mr ado i m Mr yes Mr Mr MCG yes motion passes thanks 5 a minutes for September 14th moove yes M [Music] M for September 21st 2020 approve those amends as well motion second discussion Mrs Mr a hi Mr

002Mr mg uh yes passes thank you minutes for September 23rd 2020 approve the Min September 23rd second second discussion yes um in the reference to the ESI contract that we passed at that meeting I just want to sure that it references the ESI amended contract version number one that we did in fact pass there's no reference to the exact contract that we approved at that meeting sense make I will thank you any further discussion okay Mr Mrs Mr M yes Mr MC yes thank you any call the public anyone on the line okayo you're up to apologize in that because I started to L my voice today so I to not speak too much but I'll be as clear as possible so again today was my first official ASI employee and I want to thank

003all who contributed and attended my retirement retirement celebration as as so thank you and again it is a great privilege and honor to continue to serve that superintendent of our amazing school and I don't take a single day for granted so I really want to thank the board and my team andana with your idea to cration which is really odd because a lot of times people retire and get rehired and nobody knows or says anything and then by the end when you're done with the they're ready to kick you out the door so this is very special so thank you and again I just we have a lot of calls for celebration so all prka students back on campus today a total enrollment of 637 3K we have 522 students back on campus which is

00481% of our kids 115 remain digital also looking at our corts of students of our El students a total of 18 16 returning and two new last year we had 24 so we had a few withdrawals 10 of the ell students are in person and eight are remaining digital students we have a toal of 544 students are in and are digit um just a little isolation room update for you from nurse Moren um last Friday um we had 18 kids total in isolation and we cleared four that were negative for Co and three that were had an alternate diagnosis of either allergies food sinus isol seven times on last Friday 30 total students for isolation since the opening of school today I'm sorry how did you CLE so they either go get a test and

005they come back and let us know that it was or their doctor they come back with the doctor's um alternate diagnosis which are those so like if SCP throat if you had SCP and you come back with a positive SCP test today we have two staff in isolation quarantine two students were in isolation for today um all others are expired and cleared so we've had a total of 43 staff students in isolation start um I know you've all seen the men i w been time um too much but the updated slides of the P County Health Department are um the only one that changed as we knew it would were the cases over two consecutive weeks went from progress to criteria not met and in all of our meetings uh we talked about how it

006would USDA me for kids so this came through today as well Trump Administration extends free meals for kids for entire school year through June 30th 2021 so we're really happy about that and we'll be working with service in terms of the applications as that still we still need to collect that for our title purposes ourl usage so this is really good news so this is compared to August of last year through October 22nd so we have Masters you'll see that we've mastered 6,543 skills that's 362 more skills that were mastered last year at this time um in the proficiency skills proficient we have 851 more skills proficient we decrease the skills practiced by 1,3 skills which we want that to happen because we want kids to spend time in the proficiency range and in the

007mastered range versus just practicing skills that they already know 163 more hours were spent at home and that's calculated by after 4 P.M um after school hours and th 1,973 more hours were done in school which is 2 more hours than we had last year at this time here's a chart that shows our progress and growth on where we are with math and Ela scores and skills mastered so you can see we've spent more time in math than we have in ela um which is typical because it's easier to assign math and have the kids practice those alone where a little different so I have an account my kid so I would suggest if it doesn't cost anything or if it's minimal is to give the rest of the board members and maybe you guys

008can go in and and see like what you don't know oh we can CU it's eye opening yes it's like and the way it works you know to get to master so let's say you're let's say there's 20 questions and you're you're really rocking it and you missed a couple here and there and then you missed three in a row it drops you back down and now you to get to Mastery level um to get back up it's it's pretty crazy right and that's purpose of the real time Diagnostic and as a reminder this part is information only and if there's items that you want me to put on the bo agenda for future and more detail I can can to our next board meeting and give you some account so you can try them

009thank you we had some questions about social studies so I wanted to include this information for you you do have hard copies of um ad standards for sixth seventh and eth grade I just did those for the sake of not making copies of 12 standards for you um but you on the report as well that you will have where you can go directly to that link and um you can see where it shows so I included hard copies for you of six seventh and E grade from M so when you go on to the Arizona Department of Education you can see the standards and you can click on standards by grade level that here's standards by gr band so they talk about which ones overlap if you go down there's supporting material there's the implementation

010guide so all this information is available on ad website so our teachers do refer to ad and the standards for social studies to plan along with that so you can put so along with the ad standards we use the Beyond textbooks curriculum um calendaring so again Beyond textbooks really lets you calendar the standards for the year so this is just a screenshot also of when you go into Beyond textbooks you can click on the grade level and the content that you would like W science and social studies so again this is a screenshot of what sixth grade looks like on the next slide you can also click on the year so this has if you see the six up in the front that's a sixth grade standard and then there's a seventh grade standard and

011the eighth grade standards as the year progresses I also have the link here and I did um ask Bale to develop a board member link so that you expl it to you but and so this is where I thought it would normally take you to it but anyway this is where I'll get my username is my email address and then you develop a password but it looks very similar to ad where you can click on the grade level on stand National Al virtual Summit so I'm currently serving as President elect of the Arizona Association of Latino administrators and superintendent which is called AAS mrsas received a $10,000 scholarship towards heral program through a in 2018 and she'll complete her program um in a year and she's currently in year four through BR K University but

012I've been part of a for probably 13 years and um so it really is a a good organization that gives a lot of student scholarships and administrative scholarships for people to continue their education so it's nice that this got to receive that scholarship so she and I attended the 17th annual National viral Sumit National Summit this past weekend it was very rejuvenating and inspiring um so really my two-day retirement I only had one day which was yesterday because Saturday I was on the conference and on Friday so no problem um but again they had a um some really good superintendent superintendent panels great networking opportunity where some of the national superintendents are meeting on Sundays to kind of do a zoom call with each other to discuss um just different support we talked about the

013implications of remote learning and transition to face tace instruction Hybrid models finding and preparation dealing with Co chaos and concerns which is interesting because nationally the superintendent shared their frustration of how they were really depending on state departments and governors to provide more Direction what schools were to do and so the frustration and the conversations that we had were happening all over the nation because it really did um you know leave some of these very difficult conversations up to superintendence and to governing boards um without in some cases the publication so it was a really good conference for governing board elections ballot so this caused I had a few calls um during the week and um this morning on the confusion of the ballot so I did speak to Matt St today um Greg and

014I gave him a call um because I we were concerned as to why there was the right candidate line under mrs's name and so being that she is running and contested and no one filed as WR under the two-year term the elections office clarified that the elections department is required by to write in the line under every candidate however if any WR write in under Mrs they will not be counted okay so they want to make sure and um that we make that clear to our community to not write in candidates on you know both areas that they can just write them in under the first section under so again Continental override update so support Continental override committee is on Facebook and there is a nice video there that kind of explains the override that

015I thought was well done I presented over break at GBS which is the witer association on October 6 which was a great way to inform community members on the great things happening in our school and solicit continued support we also have our very own Ariana vanit who did time for us so that for us and they posted my editorial on Sunday in the paper on the 44 oh okay good so I wrote a letter and that was posted in McMurray um his was in on Wednesday okay nice [Music] and okay upcoming events so um we do have support PTC Chipotle event tomorrow October 13th so please plan to have dinner at Chipotle and we will make sure that you have the Flyers um before you leave today okay we'll make sure you get them so

016you can order online and support our CTC um we are getting new parent advisory student advisory members so we are um we've calendared meetings for the last week of October with those groups um we also will have our new student to Continental meeting which I find very helpful um to kind of check in with all of our new students to say how's it going are you making friends what you need just an additional way for us to get to know Kids on Campus Fall pictures will be Wednesday October 21st so board members please plan to come for picture day because these are the pictures that go in our school year um the installation project Continental School celebration Plaza and I showed you some of the bricks so stay tuned because more bricks will be sold

017to support Washington DC trip this year our outdoor musical playground installation uh for preschool and outside Middle School is ready to go you received the instruments we're going to be looking at the E3 Church to help us install preschool and U we're going to get blue steak out here to let us know if we can outside of middle school where we planned so our goal is for install prior to Thanksgiving so we can kind of do a thank you cra and our tax so as a reminder this is not the opportunity for questions or discussion if there are any questions on any information presented or specific questions what just presented pleas that we know we can put it on the agenda for the next meeting thank you and um keep home and stay Al and

018I just wanted to say I did get a weekend getaway in sanle so there's my granddaughter um at the beach on base and she will be a continental cult in preschool starting on Thursday so she's super excited and um there's another picture of us because we stopped on the way back from San Diego at one of the Lookouts that they had and they had um a boulder where all these animals and scary faces are built into the boulders and you kind of climb in and go in and out so that was my week adventure thank you okay is up thank you um as president MC mentioned Mrs quos is out ill this evening so I have been asked to present her report to you and so welcome back cols ready set sale um as Miss

019Rico had already mentioned we are very fortunate to have our preschool through eighth graders back on campus those who have chosen that to be back on campus for here um kind of just talks this is the first couple sites you're going to repeat whato had already talked about as well um so out of our 630 students 590 not including prek we have 101 remaining digital Miss Rico's numbers I believe are a little bit more accurate so this was done this was done right before we went on break and then miss Rico's numbers are representing today um as Miss qu was here so that's the discrepancy there uh morning student drop off it's been going very well despite the extra time to do a temperature checks and make sure that we ask that each individual student

020if they're feeling well that way and having any signs or symptoms of Co um as you could see there were lots of Staff lined up and that's been going really well um my wife and I we were kind of joking this this afternoon about this March our 6th first day of school um this school year and we've actually seen a trend that we just when my team gets all excited because we're able to get all the kids on campus before 8:00 um we had another first day of school and we start over so today it was about 8:12 by the time all of our kids were on campus and then we see after a couple of days the New Comers get into the swing of things and we're able to get that back where everyone's

021on campus before eight as well as dismissal at the end of the day so the sixth first day of school today um the kiddos weren't gone until about 320 um but we're seeing that get back down to where we actually get it down to like 310 which is a pretty good time so we won't have theth until January yeah J January 4th will Mark the 7th first day of school so we're looking forward to get that one behind us so we're done with first days of school um in in our efforts to improve speed and time and efficiency for our parents and our students having to wait as well as our teachers we did end up adding um a placard if you will that goes in the front so that we can identify a if

022you're supposed to be picking up a kiddo if you're a continental school but also to help our teachers know exactly who it is so this is our Sammy the Colt model and Carly the Colt demo that has helped us improve our speed and our time on parent pickup um safety procedures and protocols students have been so good at following safety protocols and procedures put in place the areas of the school um so you can kind of see what the typical classroom is looking like going very well all throughout campus the different um playground procedures that are happening and then over here you can see in the cafeteria we actually have the floor Mark where the kids are standing in line there as well um the cafeteria has been kind of dissected and put in groups

023so they're eating in cohorts so the kids aren't inter mixing and then we've also um reassigned our playgrounds so that the kids are playing in playr intermixing classes with one another so that if there happens to be an outbreak that it is contained within that small group of of students in one class um the staff is hard at work so with Co um there's been an increase in duties and assignments so you can see Mr Ben right here one of our awesome playground monitors he's actually out in between cohorts we have to spray down the fixed equipment um between each use and so that's him out doing that um and just some of the different other things that are going on to make all of our kids safe here they're actually cutting out some of

024the things for the cafeteria that Mark where the kids are to sit so in their assigned area Okay um this here this is the Eep Pro um many of our staff members and Mrs graos wrote me a text L so I'm going to read it to you on this one um this is a program that our special ed St teachers use to track IEPs for those who qualify for special ed um and she wanted me to share that the sped teachers principal superintendent IT director and the safe clerk attended the training so we are all on the same page with the various ways to utilize um the portal so often times new staff comes in and they're just giving a password to the program but we don't all understand exactly fully utilize the program and

025so everybody was in that training so we could all be on the same page and use the program to its fullest potential Miss Rico is there anything else you'd like to add on that yeah just that this year due to co it was nice because we were able to pay a fee and have more than one staff member attend the training and be a part of it and it was tailored for Continental employees which is nice because other times the psychologist will go or just one special ed teacher will go to the training anding so it was nice to be able to have that offer for us so that we could all this be on the same page um our wa map Benchmark testing uh we've talked about this in the past this is we're

026moving away from to a new testing throughout the school year for accountability within the district and so the map is what we've chosen to go with map testing benchmark week one um of October 19th we would like to try to test one grade level our fifth grade actually volunteered today and so they're going to start this week so our fifth grade teacher said let's do it let's get after it and so they're going to be downloading that for us so we're really excited to um kind of use them as a guinea pig if you will so that we could figure out being that it's a new system figure it out before we roll it out to everybody else um and then so our map testing benchmark two is week of December 7th map testing Benchmark

0273 is the week of February 15th map testing Benchmark 4 this the week of May 3rd and we will be coming up with a schedule for digital students to come on campus to take the test and we will keep you Our Praise of this and so what that will look like is usually we open the community and then we come in um and be able to take it here where we can oversee that so that we can Count Their data in with as well as we move forward okay uh grade level data digs our grade level data digs meetings will be scheduled after each Benchmark testing what this consists of is the admin team Miss quos myself Miss Rico if she's available where we sit down as well as a lot of our other um

028like our academic Behavior Support special specialist Mrs romanelli are rean specialist where we can sit down with the teachers look each of their individual students data as well as their class data this is where we're able to use that data to really improve the quality of teaching so we can look at individual students but then as a class as a whole where could we do better where is the whole class need some improvement and by using that information in that manner that's what really pushes learning in the classroom so we're really excited to to use utilize this new system and it's very easy to pull that up where we have that and to present that to teachers um and also one of the big things that we've really pushed in the past couple years is

029are students owning their own data too and so with this it's going back to the students this is your data how what do we need to work on um Mr a Mr MC you may remember we in the middle school we went to an elementary to student Le parent teacher conferences where the student actually sits down shows the DAT to parents explains the data then explains their plan for improving their numbers um which is really getting that ownership from the students what we're trying to do so everybody is actively working on it and not just the teacher trying to push Improvement but get the students by as well St Steve could class level data be shared with the board after any of these so we could see progress as opposed to just seeing the year

030end results yes Miss quos I believe usually does do that it's it's just we take sometimes it's May a little bit more generic to protect the child's identity um but the data itself is presented so and I want to reiterate that it's not just at this time that we discuss data because what we really do at this time we're using formative assessment daily from instruction and end assessments and Friday assessments to see where kids are but this time really is focused on plan to have the students progress through their benchmarks um was it successful if not we we need to dig deeper into the student and identify what the problem is and add a different layer oftion needed so we're coning that data but it's nice to have these calendar so we know that we

031will share and that's AAR of why our Specialists are involved in those data digs as well because a lot of times those further interventions are getting them working one-onone with some of those students I know in the past we've had uh volunteers throughout the community who come in that's where we get that sort of information through these data dat and say this C here slightly backwards let's get them in this program to see if we can that back up and performance so okay um the standard day o Conor Celebration Day um we did participate in that here's some class work that you can see through some of the different classes this a little about Focus but it's really really nicely done that one of our students have done um as well as some writing on

032it as well um and so that's just a couple examples of the work that some of our students did do throughout campus on that day as we did celebrate goodbye to Mr famous beard so this was a sad day for me because it literally grew on me U but my wife was super excited to see the beard go and for those of you that aren't aware um I hadn't shaved since the Friday before spring break up until we had eighth graders um two weeks ago on campus when the eighth graders came back that's when the beard went away because I made a silly commitment to one of our eighth graders that I wouldn't shave till we came back to school thinking it would be two or three weeks not six months so there you go

033so goodbye beard and it's good to be back oh you L it so questions any questions thank you sir back to slide [Music] three thanks very much moving on to nine our consent agenda [Music] motion second motion second discussion I just have a question on the um financial report can uh can we get dates on here just to show that it's the fiscal year from July to the end of September whatever the date is if you could just put that on the uh on the annual financial report I'd appreciate it I I I didn't see where indicated date anywhere on there because it's a system generated report all I do is click a button and it runs so that's the actual final SE right agenda right there it does say District financial report as of

034September 30th okay the document title okay if if you look at the bottom of the page it tells you the date and the time that was actually ran questions Mr yeah Mrs Mr yes Mr and Mr MC yes business second read policyid purchasing procedures discussion coms go ahead you know I think uh looking at our at our history in the past I don't think we really have to have had to make any major purchases like this on behalf of the superintendent by herself and so as I look at this I'm trying to figure out the and and and I really don't I really don't see a need bar being I mean it being from purchasing maybe a bus it comes on sale or something I don't know U but generally we've been pretty quick um

035and and I think they're really I don't feel too strongly about this about Hing the budget and I think we would benefit from our quick action as a board if there wasn't a case that needed to approve this amount of money where we could receive an email and we can just hop on a zoom and oper it as a board but at this time I really don't see a purpose behind it uh unless I mean I'm willing to hear reason behind it but at this point in time I don't I think it's something that needs on the agenda person okay well this is U this is just a discussion there's no action on it this evening so I'm giving yeah giving you my insight I really don't feel a need that we should proceed forward

036with the item on theenda action it discussion I think part of it was discussed um last time and um and rarely would it be used and should a special need for then we have to give our 24-hour notice to have a board meeting so it's not just as easy as calling up at 10:00 in the morning saying hey guys we need to buy a $25,000 van or bus or whatever it might be you know that has to wait till the next day and not re relying on our people's judgment on that um could cost us more money I think that's if I understand it right that's what you guys what your thinking is that's that's exactly the the point for this whole discussion um there are times where I will get notifications that um Bluebird

037has buses that are on sale and it's it's a 24hour thing and if it's an opportunity for us to buy a brand new bus or a newer bus you know I I'd like the opportunity for us to be able to jump on that so that is the the whole reasoning behind asking for this this change in in the budget in the procurement policy I can after back at this and just thinking about it normally our transportation department is pretty good about keeping us updated on any future purchases needed so I still don't we've been really good in communication and so whether it's a bu or it's a b so on so forth I don't think there's a la in communication where this needs to happen it just opens us up for a lot of further

038stri and Discord I think in the future if there is a purchase in a large amount made that doesn't fit while it's the I was just going to you know I mean obviously you don't have in continental and neither do I corre but superint Rico uh can you recall situations where we missed an opportunity to make a nice purchase because of an inability to get something for board approval no not not in the time that for our district vehicle that we haven't purchased I don't know when how old thect but we have not missed as sir yes if I can so just having been working with FEMA and Irma a lot and going through those courses the only reason I mean uh Sergio had mentioned with transportation usually have a pretty good read on that

039sort of stuff we don't know when the celles are coming but working on the emergency side usually there are claws in districts that allow like say if there's issue with power and the only thing is our power grids out being able to buy a generator or something of those large expenses um or if there's say an issue with the building that we're able to do that that would be the one of the purposes through the FEMA vermicide where one person having the ability to do that um but that's typically on an emergency basis and I I may be totally off based with that Mr Schubert but so I I'm going to say something that goes against exactly what I'm trying to have approv tonight or have you have a discussion on so but it does

040it goes totally against what I'm asking what Mr Le is describing would be considered an emergency procurement where we would be able to go out and make a purchase without Bo and then bring it back to the board at the next regularly scheduled meeting for a approval in in a re but they but any emergency procurement would be done like that so if I had to buy a a freezer for the Food Services Department because everything was the freezer was out no parts were available I can't get anybody to fix it and I can get one here in two days so that would be an emergency from care so again like I said goes against exactly everything that I'm asking you to discuss with with situations like that also potentially be reimbursable from the school

041facilities fund depends it depends okay um there's there's certain things you know you know you mentioned you know um generators and things like that something like that no but if our fire alarm system had gone down overnight we got a lightning strike and it and it fried the circuitry I could go out do any emergency procurement and then get SFP to approve that in yes ma'am so I went and looked at Sunnyside and TUSD and sunyside has about 17,000 students and a budget of about 12 6 million and TUSD has uh 47,000 students and 566 million budget and they have this exact policy right here so I guess I'm thinking you know here we are a school with about 575 students a budget of 7.8 million and yet we are looking at creating policy that

042authorizes one individual to purchase up to $50,000 outside the approval of the board and yet other school districts and I started to look at AI as well but then I decided that they they all have the same policy so I guess as a small Elementary School District I guess I need you to help me understand why this would be beneficial for our 575 students .8 million budget if you look at some of the more rural school districts that are out there across the state you will find not I wouldn't even say not even half of them have changed the policy to make this just because of being smaller districts rural locations um now granted we don't have the the some of the the issues that they have with trying to get board meetings because we

043can do we've had 31 since January we've had 31 meetings since January so so I it again this was just brought up as a discussion item um whichever way the board chooses to go with this I'm fine with I just wanted to bring it up as a discussion item to see where the board's thoughts and what they were thinking about a possible change in this whichever way the board decides I'm going to be fine with discussion thank you okay new business approval of our annual financial report year 2020 all right so here we go the annual financial report this is a report that's due to ad by October 15th of every year doesn't matter what date October 15th falls on it's it's a solid October 15th um the first page of the AFR is is

044just like with the budget is is the um the signature pages as well as the um the total expenditures Pages you can see those total expenditures in the bottom right of your document if you go on to page one page one gives us the revenues that we received from local County state and federal um it also gives us a lump sum of our expenditures so if you will notice um under our maintenance and operation fund we started off the year with a beginning fund B this is cash on hand of 16640 we ended the year at 38617 so that means that we added $2,377 of negative cash into our balance so why would we have negative cash um one of the reasons behind that is you will find in communities that have um a lot

045of undeveloped property um a lot of Agriculture sometimes those taxes don't get paid every year I'm sure Mr mcon is completely going 100% up on his taxes every year but there are some places some in some communities you know you wouldn't see a payment but maybe once every five years or so so that's why the revenues received don't match what we were actually budgeted for for over the course of the year um is there any questions on the revenue portion of the of the AFR before I move on to the expenditures page um I mean that that was kind of the subject of one of my questions that I posed in my email uh because if if we essentially from revenues to expenses we were $318,000 in expenses over Revenue yes for the fiscal year

046yes um but yet we were $400,000 under budget for the year so that means we had a 700,000 Miss on projected revenues okay so that's huge so with the revenues we we don't exactly project out Revenue we project out what the state is going to allow us to spend okay and I'm just going to use round numbers for for this scenario so if they tell us that we can budget $7 million wor the year but yet the state and the local and the county governments only collect 6.5 million we are still able to spend up to that 7 million do because that other half million dollar will eventually get to us in fact taxes collect there used to be a fund called six fund 620 which was a soft Capital account Mr I don't know

047if you were around on the board or not when we had that that that fund was five six years ago okay in my last District I was still getting deposits into that fund from taxes being paid late so it eventually catches us back up and running a cash balance in the negatives within your M account and your capital account are perfectly fine with the state there's no audit issues with it or anything else um it's just one of those things that that happen you know just the the local entities don't collect their tax payments as they were expecting therefore the revenue just doesn't show there as far as the uh as as up to your budgeted amount so the state's kind of guaranteeing that yes deficit yes they're authorizing correct okay and running a negative

048this this is not a cash-based account um if you remember when we were talking with about the budget all those 500 accounts you know Civic Center um student activities and things like the such those are all cash based accounts those cannot run negative know anything on the revenue portion okay on page two page two is our expenditures broken down by object code and function within M just some highlights to the budget you will see that uh we budgeted in regular Ed instruction which is the 100 1,000 we budgeted 4127 million we spent 3985 million so that was a 15.7% um increase over the previous year where we had spent 3.4 million um another big line is within our food service line which is the 3,000 would be line number nine on your document where we

049had a 227.50 per increase over the previous year um some other highlights is our instructional staff our 2200 codes we spent 47% less than we did the previous year and then we spent another 28.8% Less in number five which is our school administration um scrolling down further to special ed under our instructional staff we spent 98% less than we did the previous year previous year we spent $ 49,682 and last year we had spent 977 so that's that 98% decrease Pupil Transportation we spent an additional 6.7% over the previous year in our K3 reading program we spent an additional 12.6% and our total expenditures over the previous year were up 12.2% overall are there any questions on the expenditures no any questions on the expenditure portion okay so page 30 of9 is our classroom site

050fund this is our prop 301 money that goes out to our teachers um as you can see you know I won't go through it line by line because there's nothing spectacular on it but you can see that um our classroom site fund we increased 26.7% over the previous year um the pre the previous year which would have been the 17 17 18 no 18 19 school year we spent $234,000 last year we spent $296,000 page four is our capital and this one kind this this page it breaks it down a little bit more um more in depth um it it breaks it down exactly and I'm looking now at the the middle box it breaks it down over what we budgeted and actually spent on our furniture and Equipment our buildings our vehicles our technology

051related Hardware so you can see in those C ories themselves we budgeted $290,000 and we spent 232,000 and for all those totals that we spent there none of it was spent in renovation or new construction the assets of the district are as follows under land and improvements we have assets of $286,400 our furniture equipment vehicles and Technology we have a capital assets of 1.4 million for total assets of$ 23.7 million any questions on Capital just sure I've always been intrigued Greg with the introduction of the school facilities fund that you uh you introduced us to you're going to make me reget where where would purchases and reimbursements from that fund show up in our report later on in the packet okay further questions on this portion Sergio anyone so page five of n are our

052federal and state grants that we received over the course of the Year again there's really not a whole lot of difference from being spent we have a total balance moving over in um our federal state balance of $23,900 that'll carry over into the upcoming school year the next page to answer your question Mr ol go to line 29 29 on your on your page page six of nine that is where you will find any projects dealing with the S coming afrs I like to budget about $10 million in my um building renewal Grant because I want to take as much money of theirs as possible I've only come close to it once and by close I mean three million but for future reference that's where you will find um any sfb funds from from in

053our next one and I was talking earlier about those 500 funds they're listed on this page as well they are lines 5 through 23 and those are again those are cash balance funds or cash based funds as you can see they are all in deposited which is where they all should be any questions on our other funds that we use you anything nothing okay all right page seven this is where we discuss our bonds on any short-term debt that we have um it also gives the assessed valuations um County approved liabilities Uh current expenditures by category um it one of the things that I that's important to see is that on a $7 million budget we only spent and I'm not 100% sure what the budget was from last year so I'm just rounding to

054seven but on administrative functioning we only spent $900,000 I mean so that's less than a seventh of that budget um and again using that $7 million as as our budget number from the previous year we did spend over $5 million in the classroom so a good portion of our funding is being making it way into the classroom um teacher salaries also on this on this page you'll notice that um the percentage of teacher pay actually went down and that is just due to teacher turnover when you lose a $55,000 teacher and you gain a $35,000 a year teacher that's that's going to be your your differences on that page so the average teachers salary employed in fy18 was 4,361 and since we have started the doing the teacher increases in 2018 teacher salaries have increased

055on average 2.6% overall any question questions on bond shortterm debt Serio anything page eight of nine is our gifted and our our sped programs um the top section is just finding where students that we have are gifted and a what grade levels it doesn't break it down by um it doesn't break it down byx or um nationality it's just a blank number you know it's just just a blanket number one or three or whatever it is in that particular grade level and you'll notice that we even keep track of our our students that we have out of the local high schools so those students are also within our gifted numbers as well over on the left is our sped budget um we budgeted $925,000 and we spent 8 3 2,623 on our special need students

056the bottom right gives us what um what we spend on tuition we have to pay tuition to for high school students every year so last year we spent uh 22924 58 just inition Greg is any of that ever negotiable no no just so coming from a district that actually charge tuition right um basically what it is it's the ADM for a high school student okay so just using again blanket numbers if the ADM for a high school student for a 1 ADM is $5,000 a year okay they will Bill me that $5,000 and that $5,000 70% of it will go into their M fund 20% will go into their Capital fund and the remaining 10% if they have Debt Service which means they have bonds outstanding will go into that fund if they don't have

057bonds outstanding that remaining 10% will go into their capital budget then what about the the transportation because we're still on the we we still collect theage for taking kids there so is that kind of over and above with the normal tuition would be per student no okay so it's kind of all factored in yes okay any questions on gifted sped and tuition how come we don't have any money for gifted why don't we have money for gifted we don't have truly a gifted program well we have some students in sixth seventh and eth that are gifted we have so we had get additional funding from the state last year was the first time that they had a $10,000 get your gifted program going which is where we ordered our gifted our gifted assessment and we

058paid to have some teachers train to be able to get the assessment so this year we're in the stage of identifying our students and um I don't we didn't qualify for the GI we didn't qualify for the gifted Grant this year not additional even when you have kids identified they expect you to use your existing budget for classroom supplies for the students so like let's say that as a district we have enough identified gifted students to hire a teacher so then we have to use our money for teer salaries to pay for to teacher so it would be the same for art teer or whatever else we have to them into our budget so those four kids that we have I think there was six two and seventh and one and e or four and

059E yes yeah so those kids they just um yeah so we do have a plan like we have miss romanell working with the students we have two teachers who have been going to get their courses to get a gifted endorsement the P County students office so they've completed that so now they're certified to be able to service the students so now that we have kids back on campus we're going to be looking at how we're going to service them we know they're there and we know we can Iden had an assessment um an updated assessment in the last years and and the year that we're reporting on we didn't break down our sped funding by um by area as you will see in the uh the sped programming the very first category in that is

060gifted education so when we're talking sped funding it's it's not only our special needs students but it's also our gifted students as well that are receiving some sort of a service but as far as far as the previous year I couldn't tell you what was spent on gifted versus elll compensatory instruction I can tell you that line six seven and eight we did actually spend zero on because those are high school programs but do any of our students that we pay tuition for are any of them in C that does not go to our AFR that would go to sera's AFR you know we just track the number of gifted students we don't we don't actually spend on our gifted students we give them the tuition and then Ser spends it and they any other

061questions on page eight Serio anything all right page nine of the AFR this is um um this is just another breakdown of the spending of all funds with the exception of fund 575 and I'd actually have to look to take what 575 is That's How often it gets used 575 is unemployment insurance so this is a breakdown of of all the spending in all of our funds the exception of unemployment and it breaks it down at the bottom with the how much was spent out of that total for federal funds how much was spend out of state and local funds over on the left textbooks how much was spent on textbooks how much was spend on utilities and energy uh see what else we have over on technology which is on the bottom right what

062we spent in the technology related categories you know technical services repairs uh computers rentals telecommunications technology supplies technology excuse me hardware and software and then the the bigger technology hardware and software as well page nine or the following page is just the summary of everything that we have just gone over it gives you our what our beginning balance was what we received as far as Revenue um any other financing sources and transfer so if we transfer money from M to Capital things like that where that would come from the expenditures the budgeted expenditures the actual expenditures and then the cash balance at the end of the year so Mr you did have a question on debt service can you explain that line number line all right so what Debt Service is is fund 7701 is

063where we make the payments on our bonds so that'll be whatever interest is due whatever fees are due to the brokerage and everything else we don't write POS for this or the county automatically pays that and sends us a journal now normally that should be a positive number yeah that's my question all the other expenditures are up here are positive numbers and that's a negative half million yes that should be a positive number okay the only way and with just the the amount of time I was able to spend on looking at it today I concluded that most likely over the last four years we have been miscoding that payment we instead of it showing us as making a payment it's showing us receiving the funds one of the things that that I so I

064do a cash reconciliation every month with the county treasure and it as far as I know in the past it has gone has been a scenario where they upload what we have they upload what the county has and that was their reconciliation when I do my reconciliations with the county treasurer's office I go through and I reconcile all my cash line by line and I reconcile all my revenues line by line and then I reconcile all my expenditures line by line this was not picked up in the audit no yeah how could we have a clean audit no it wasn't okay looks like there's an Excel error in line F 53 yeah right there so it's a reference error so I don't know if it's a circular reference or what it is but Monica could

065you hold down the control key and then hit the toggle key which is the key to the left of the one it looks like a Spanish so so it's in E so it's in e53 you've got a reference error in there and what's in F go back here sorry yeah if you do the control toggle again it shows you what's behind the cells and then if you could just use the scroll bar and scroll across yeah so there there's there's an error in this in the spreadsheet it looks like no you can do a control toggle and it'll take you back to your original data but there were several others there's a value error up in b33 there's another reference error up there yeah so that's you know the value in line 33 is resulting

066in I mean it's going right across you've got another reference error up in it's not up other spreadsheets yeah the the linking is off something's not working so to Mr all's point I'm not sure I believe that well what you're saying is that this is a correction of four years of Mis coding service so going back to what I was saying about the cash reconciliations when I go to reconcile that particular fund we have a difference with between the say we have and what the County Treasurer has of 2,350 96 so it's showing me that we have been miscoding it incorrectly because our balance is going the wrong way in that account based on that number roughly five years ago roughly right four years this is this is something that I can get fixed I

067can fix this but prior to fixing that I need to have a conversation with our Auditors because if I do a $2.3 million journal entry there it's going to raise questions so I want to have the conversation with the Auditors give them my reasoning behind doing this type of a journal entry this we won't see our Auditors until December so I won't be able to correct this specific line until then but you've got to file this by October 15th with the with P County yes yeah I'm going to have to open it back up on my computer because that's where the other documents are because when I when I got the AFR completed I didn't have any of the error the reference errors or the value errors there was nothing in there like that Happ

068go so if we had coding errors they would be highlighted that's it just blows me away that a $2.3 million amount would not be picked up in an AIT well that again that is between what the district says that we have as far as cash and what the treasurer has as Cash When the Auditors are looking they're looking to make sure that things are coded correctly and since we don't actually do the coding for Bond payments that come straight from the county county sends us the journal and then we just re it so I'm guessing we're when we key it we're keying it backwards instead of a debit it's a at this point your thoughts are to file it as and amend it or you talk to the Auditors first well a correct that issue

069that is to talk and there's obviously an issue yes we could request an extension from the county on the filing of this report it's a state I mean I feel funny signing this just on that line I mean we're not talking about a small amount of miscoding uh dollars no but you're also talking years worth of I understand that so the reality is it's going to the next three days to dig into this well I I can't fix I can fix it okay I can fix the $2.3 million I just don't feel comfortable fixing it without first talking with over with the audits because a $2.3 million General entry on district has a of 7.5 million it's are you talking about an adjusting entry yes so what it's called we have entries that we that

070are called fund Bal so when you cannot reconcile to the county treasur you do what's called a fund balance Journal Ury and that just from going back into the past and trying to fix things that if you can't find finding four years worth of Errors is not going to be the easiest thing going back and and looking over the past four years is there a way to file put a note or something like that with it f in this however we are talking to the December about so there there's a process called a 9:15 where I can file an amended version at a later date but I have to get approval from the auditor General's office prior to to fil in the 9:15 and it it has to be on the 915 has to be

071specific as to what you were changing so with this it would be specifically changing this cell on the AFR and nothing else but our signatures on this document are are assuring its accuracy assuring that right it is other than the the value error that popped up and the reference error the document's accurate if you SC scroll over to the um accounting data line this is all taken straight from our accounting software everything that we expect everything that we received is pulled into this and then it's automatically sent out to the sales there's no manipulation of those numbers from the business office so what if you created a test copy of this just it shouldn't take too long or and make the change that we're talking about what would that look like now I'm not sure

072what if you change that let's just say auditor here you have permission to change it and you went in you changed it here what would things look like where would things change except on that one what should that number read is that what you're saying it says yeah I think that's a big thing we're talking about the reference numbers and stuff I think that's pretty simple things but the cumulative is it what what did you say it was Mr schuber at 2.3 million yes 2.3 million out of a $7 million budget it's about 32% of our budget that we out of Deb service yes and my problem on this GRE is that you're you're saying that everything in here is accurate and and but you're also saying that this entry on the debt service line

073is to correct four years of improper coding so that's not okay so you you've confused what I've said let me go back what you have is you have a reference error in two spots and they are both under budgeted expenditures that means that from last year's budget the budget in those numbers did not pull over so that those two references are actually irrelevant but we did because hold on hold on because those two those two numbers are just what we said this is what we're going to spend it has nothing to do with the final calculation but this is an this is an annual financial report for the 19 to 20 school year school year we did not have a negative half million dollar of debt service costs in that fiscal year I understand that

074so that's incorrect so going back to what I said the information I haven't changed anything from what was spent last year okay what is in the system is being done last year is a negative 558,000 okay I can go through I can look to see if I can find the journals where it was done I found four payments that was made last year that does not equal that amount so it's it it would take more time than than I I I don't know how much time it would take me to find the so I just want to make sure understand this then for the last four years this organization has been operating with inaccurate financial data as far as the debt service is concerned I can agree 100% with that okay and so right now

075we have about a 31% Debt Service to to budget about a 31% unreconcile unreconcilable balance we within our cash balance yes okay and so what you're suggesting is an adjusting entry after submission of this report and collaboration with our auditor correct I think we need to go to the auditor general now over a coding error over I'm not sure it's a coding error you're telling me you can't find not just a Cod here then again I was only able to spend about three hours on looking for it today right and and you're the new guy and so in all fairness I'm not using it that's not well I'm using it because you are the new guy I mean this is like getting dropped in a couple of months ago and now finding out you've got

076a a $2.3 million error and for four years the financial documents of this organization have been incorrect that's a pretty big deal that's a that is our financial documents have been incorrect that's a really big deal and now we're being asked to sign this report where you know what my position is I know 100% you know where I'm coming from I can't sign this I legally can't sign this so what I am saying is we get this signed get it in by the deadline once I can talk with the Auditors and we're able to get this fixed I can file the 9:15 letter with the attorney or the auditor General's office and we are able to correct what we have sign what we can sign tonight what happens if this doesn't get in on the

07715th of October it becomes an audit fin okay is the school fined or anything we may make the newspap it needs to be correct but it has been for four years and so I think we you know that's that's a that's a big deal and thanks for finding it um I just feel bad for having to defend it no you don't we appreciate you taking care of it we're just trying to figure out the best route to take to do it yeah cuz I remember when we first met you went through the budget and it was like you knew was a trainer and obviously that's proved out to be true that's why I asked if there's some way to if you have to submit it and say we're submitting this however we have noted this

078waiting for the Auditors of December to discuss this with the Auditors tomorrow as say we got two days is there anything we can maybe they' say you know what this is what an acknowledgement that there are issues here we have that are incorrect numbers obviously and large large amount um what's the next step we need to take to make this not only correct it but to beIN our come back on 15 on 9th of November right and this is due the 15th October the 15th of October oh so we're jumping well I personally I I need to see I need toate I understand that understand theine it's got how big of a deal is it to be noted on the a that we missed the date you know a good audit okay if you talk

079with your Auditors a good audit you should have maybe 20 to 25 findings within your audit okay um this is finding that we can easily avoid because this will end up becoming and it won't be in this audit that we have starting in November it will be the next AIT that we have no no no it would be but the finding would be that we held off on the report the audit finding would be failed to submit annual financial report the time I wouldn't have a problem okay well entertain that first of all are there any more questions no so I just wanted to make one more statement before you guys go on I'm presenting this to you as I got it okay so I'm just trying to I'm I'm not here to to defend

080or bech or anything else people that came here before me but the facts are what the facts are so our our confidence though I speak for myself that are extremely high with you with your knowledge and ability to especially having to swallow something this big in the short period of time um this is hopefully dealing problem on Flor so we potentially want to you think two days you can find some anwers to this or what's what's the reality of this so here's the reality in within within an hour I can go through make adjustments without research and just blindly make that a positive $558,000 I can do that within 20 minutes I can do that but it doesn't go back to the point of actually being able to do the research or anything else it

081is is two days enough to get the research done like I said I I spent about three hours on it and I could up with that the number that that's there you know there's other smaller amounts all within the um The Debt Service account you know there's a $20 here $50 here I was looking at the four big things is what I was looking at and I couldn't come up with the number so are you um and correct me if I'm not saying this correctly thinking that 15th is Thursday afternoon we can have some sort of answer on the proper to take whether it is fil with some paperwork here's what I can say I can make that number whatever you want it to be [Music] with you know I can okay so but I

082I can take that 55875 and make it a POS $ 55875 I can do that within a matter 20 minutes but to know exactly what the issue was I don't know if I can get you that within two days and not just being honest with you so this is kind of like saying my my checkbook doesn't reconcile with the bank so dog on it I'm just going to going to add or subtract whatever I need to make it look the same as the bank and I'll figure out later and that's good until my husband writes a check as now good so I mean doing an adjusting entry no is is um so I I can I I will I'll say this there are other funds that are the cash based funds okay we'll take like

083Student Activities as an example okay and I don't know what the clubs are right off the top of my head but chess club may be off with the county by $20 robotics may be over by $40 but when you add up the sum what's in Student Activities is equal to Student Activities so yes there's going to be an adjusting General entry and Student Activities so that what the county says is in chess club is exactly what I say is a chess club so we've got those throughout our cash that need to be as well Mr chair I got a question is are good I'm just trying to get a feel for the body just basically why would we want to avoid an amendment at a future date if a deadline say you can't meet the

084deadline for Friday he spoke about I mean Thursday he spoke about filing an AM after the fact is there a reason why we would not want to do that are there any negatives to that I I think we do it all the time in fin the finance world even in our taxes we we have an issue you always have I I see what you're saying but the reality is is that when that document is submitted to the state with our signatures on it um it needs to be correct in my mind and and personally just I if we have an audit finding down the road and we know that it was there because we wanted to make sure things were done correctly then so be it so we can't me the net line if we

085can't the deadine once again I mean we're going to try obious I'm say try Let It Go through the dead what can you do but maybe but I guess my point with the question earlier was we have unfortunately we have basically two work days to figure out if there are options available to do so whether that is to file it with additional paperwork that that addresses the issue or talking to the Auditors and say what you know I don't maybe it's not certainly it doesn't sound like enough time to get it done I get that but there's no harm in trying to I'm trying to take that that road as far the the document needs to be accurate certainly with my signature and I'm fairly certain everyone's in agreement here that's the case so I

086absolutely have no problem in accepting the atic criticism that we failed to meet a deadline to file annual financial report and I'll be happy to explain why I AG okay there any more questions before we uh entertain a motion to do whatever okay I have a motion please I don't think there is a motion unless it's to table us until Wednesday have another meeting Wednesday or Thursday to figure it out potential meeting it's a we're supposed to approve the annual financial report we're not doing that to gets I think it's worth a couple days to try and figure out what our options are and I would think that we could U meeting afterno sometime and maybe um everything will fall in line and we'll be set at least we have yeah exactly need make with

087that in mind I'll entertain a motion to continue this until Thursday meeting second motion second discussion [Music] Mr Mr hi Mr hi Mr yes Mr MCG yes um so we will continue this um you set yeah you want to set a time while we're here well one o00 work because usually has to be submitted by 5m sub by 5:00 p.m it has to have at least three board member signatures it's to too late no I can do two two on for me is okay for Thursday but I have a long me that morning so at least we [Music] need motion passes to to continue this thank you thank you uh where were we to 2021 school calendar and here you just had to update the calendar the days have not changed of instruction to to

088I move to accept the revision to 2021 school calendar second motion a second discussion Mr Ado Mr Mr yes Mr yes Mr M uh yes motion passes thank you Civic Civic Club trip to DC we're asking for a motion to approve the Civic trip to DC this year so we are going to hopefully get our kids onard and offer our students as well I'd like to see a presentation by what okay I'll entertain a motion for I I move to approve the civp to Washington DC motion a second discussion the discussion I have is the U question I have is the high school kids uh seems to me I don't know eth graders and high school kids is that is that a good Mi we would a whole different sort of world we would definitely

089be something new that we have to work through but I think Club is the company that we use is extremely diligent and Vigilant about watching the kids not mixing students go with our recommendations so I'm not real concerned about that the fing and being able to stud Mr on they are no longer our students so we cannot use tax credit money for students you know I don't know the definition of that because we're paying their tuition at the high school and their transportation so how are they not our students because they are now actually registered at uh high school they are not registered students can you do a pass through through one of the foundations or the school to that taxed money I can't do it unless except for I think that needs to be

090investigate because I have a lot of money in that and my family does as well as well as other families from last year had no fault of themselves um I'm not bling this but it maybe my argument doesn't have a thing there's got to be a way around so let me ask you this son or daughter son son would your son be willing to go to Washington DC as a CH I suppose I don't then I have no issue in paying for chaperon out of money that already that's cool like [Laughter] 15 he's a very mature 15y old the one thought like is if we do do that is we talk to um Chris Walsh who is the guy with americ um he's amazing and wonderful is putting our high school chaperon on a different

091bus um so we're keeping the high schoolers away from the eighth graders different week maybe or I know we get away with that on a different floor of the hotel um they do have she she's been with us for a few years um yeah this amazing wonderful lady who in the hallways at night she is wonderful she has no issue telling you to get in your room whether you are a child or an adult um my husband has been yelled at by her before for trying to go out to go get ice ice out of the ice machine and she told me to get back in my room she um we had last year no two years ago I'm sorry one of our boys room was a little rambunctious and she walked into that room

092and made them clean it and they had to scrub the room because they decided to get into a little bit of a food fight um so she would definitely she's on it and Chris always has somebody who is who's on it who would keep them separate from the other kids they're not allowed to me go into each other's rooms or anything like that so do we need five or her yeah she she's amazing so that that's part of the company's job is they actually and we've gone on trips where our numbers were lower and we were combined with other schools at the same time and that's this is what he does for a company right so he he works that out every time that I've been and I've been four times like we go on

093a uh cruise down the pic um on a boat and there's always another school school on there with us and it's just Cost of doing business to do that they have the proper chaperon um they've got the proper Transportation we've had groups that are so large that have to take two buses anyway and that's all his headache and he takes care of that and we just have to tell him kind of what our guidelines are and what our expectations would be and then he works that out with the hotel with Transportation with airfare and so that would all be stuff that um we definitely as chrisy has said work with Chris who's been American Civics has been working with the school for who knows how long long well before I've been here and I've been

094here 13 years so um that's how long he's had our contract Christina you may know more to that than I do but um every year we put it out to bid as per law to to three different groups his numbers are right in there and and what he the quality of product that he provides is really good as well as the supervision that we get from his company as well um we've had kids get sick and he literally he takes them to to um he has a nurse on staff who deals there one time we had the avoc Kido go to the hospital he accompanies them takes care of everything um and got them right back in with the trip with us um once the issues were taken care of so that's kind of little

095background on the American Civics and the organization that kind of clears up some of those concerns that we may have by doing that but yes it is so you've already talked about this potential of lar no we haven't gone on with that was something new after we initially talked to Chris to get his bid on our trip so if that is something that admin and everyone decides to go forward with um then yes we will need to discuss it with him and finalize all of those details with him um the first payment of the deposit is due I think it's the first week of November so we'd have to kind of figure this out and get that going now because we're going to have to do new deposits for everybody and all that so it's

096something we're going to really have to sit down and discuss and finalize so I can get to Chris by the end of the week and let him know and discuss anything with what we do know is that he has had the same time we've been there he's had high school groups at the same time in the same Hotel using the same Transportation stuff as our district with our middle schoolers so he's been able to juggle that before it would just look different for us because we've never seen our high schoolers there at the same time as our middle schoolers but he is able to to do that and accommodate that so there's thousands of kids there at a time if they want to get in trouble they can and we we have and I I

097will say we have an amazing rap sheet with the company he loves having us come back because our kids are so well behaved and you're absolutely right you're in a huge City in a hotel room there's lots of opportun our kids have done amazing uh year in and year out um which has made it feasible for us to continue to go um and it's it's a Once in a-lifetime opportunity I know I've talked to Mr mcgibbon about every year we have you know anywhere from 5 to 10 kids that have never been on an airplane and probably six or seven of those have never been out of the state of Arizona um and so we have opportunities every single year where you're not just talking the enrichment of learning about our country our founding fathers

098uh government how it works the In-N-Out um The History of the United States um but just the mere travel and getting experience life from a perspective that some of them because of financial restraints haven't been able to to have I've seen that I know Christina's been on some trips and we to see kids that you know eating in the Hard Rock Cafe was one of the biggest we've asked kids what's the best thing you ever did the Hard Rock Cafe really out of everything we did because they never eat out so this is an opportunity where just those things that we take for granted that have had a chance to travel there's a a lot of benefits to be given um from from going to Washington DC which if we could make that happen for

099the kids that worked for it and earned that last year because of the pandemic if we can make that happen that'd be really awesome and I think Chris would respect that I think we have to make it happen so we have to find a solution for this those kids need to go that comes down to Mr Schubert so we'll give him a couple days before we hit him with this again just want to reiterate if they are not my students I cannot use tax credit money on them if they are going a Sheron that is perfect there's nothing that says that I cannot spend the tax credit money on the Sheron so I do know that chaperon um are like $200 more than what a student cost is so we will have to talk to

100Chris and discuss it and tell him we need to do see if he'll take that $200 off for the kiddos um we will figure this out a this will [Music] happen sure weon have that's great cuz we're going to need it sh for this year we're already two months behind in our fund lots of bricks well on part of it we didn't get a 100% refund last year either right so well I don't know how that's going to affect so that's that's something that we'll sit down with Greg and with admin and um with Chris and get those dis go get those done but we'll wait until after Thursday maybe we'll sit down Friday or Monday and a lot of it comes down to we start to have these these kiddos that are now gone

101that are in high school they also have other lives and other things going on and this is not dates that they have pre-planned I anticipate that many of them probably will not be going um even given that opportunity they would have to miss school so because they would be they would be missing school and it wouldn't necessarily be approved because it's not through their school so there's you know they may be in sports at the end of the school year and it wouldn't be excused where here Middle School our league adjust the sports to accommodate all of our schools that go to Washington DC We End sports and so high schoolers will have to make that really tough decision um and so I do not anticipate that we would I don't how many did we

102have Christina last year do you remember I don't remember scheduled I want to say it was well over 40 it's usually about 50ish um Steve you might know better yeah it was in the high it was usually High 40s low 50s yeah so high 40s low 50s I honestly do not see anywhere close to that many just because of the commitments that high schoolers are involved with well I just want to say when I was here at the my trip was a camping trip to M London so in the van that we currently in the van that we're [Laughter] still all 12 of us did you have to push it back there I'm sorry I the V we got to get this one done thank you Mr Mr he will donate the first Mrs K

103hi Mr Mr and Mr M absolutely let's do this thank you thank you okay board school events so they're LED there the only change is we do have we did have open house schedu for October 21st we are not going to do that we are looking at moving it to November or early December so that we just got stud back on campus a chance to get up get work for teachers to see um also I just want to say that November plan for a busy board member because we would like to our somehow our teachers be recognized for our Awards we do have years of service recognitions that we put on hold at the end of last year due to school closure so we really would like to bring those teachers in so uming to

104information um just two thoughts one is on that I mean what about on those days is starting a little earlier and having an outside for the cult recognition and stuff just as a thought so you know whether it's the driveby or by the flag pole spaced out or something like that we've all we've also talked about with the uh the committee that is over the PBS committee that's kind of over that there has been discussion about um starting that up and doing that but instead of doing a schoolwide assembly doing it in the classroom itself so the class still recognizes and then either a we just recognize and read their names off for the time being um at the board meeting or B we do a accumulation like at the end of the school year

105where we make a big celebration of it like in the cafeteria of the gym and all those that are recognized would come and get their t-shirt at that time so that committee has been talking about ways to make it work if you will but still give the students the the recognition and the and the Kudos that they deserve for their hard work and efforts and remember in our conversations of discussing um schools that really are doing well and doing better and minimizing the classroom interruptions for the students during the day so we really are trying to be of that and I think when we have them here in the board meeting this evening gives them the really looking at try to minimize theom interruptions and not having kinderg have to sit first second and third

106grade so just kind of getting them in and out so we'll be working on that and the second thing would just be some comments from the community and it's kind of on both sides of the fence is why are we the only School in P County that's open not doing the staggered schedule the hybrid version and the handful that I've talked to it's both sides of the fence 50/50 so I don't want to get into either side I thr that out and just to respond to that in terms of our class sizes that's where I say we're very fortunate that we have smaller class sizes and that we are able to fit all of our kids in a classroom 6 apart or socially disted had 32 kids in the class or 30 kids in the

107classroom we would be forced to go into a hybrid model with 15 at a time coming in so I think again our team has done a really good job at our classrooms are larger than a lot of other schools where they really can't even fit 24 to 26 kids in the classroom so that's typically been my response to parents who have asked okay if we had more students we would have been forced to go into h and it worked out that the students are willing to be home those 115 kids had all of the kids decided to come back we would be in hybrid right now so we're able to make it work out I also wanted to just add real quick just the P that we've gotten that we've received I don't know if

108you saw this on gbr now but Mr P wrote Val's little school with a big heart still going strong after 100 plus years and this question came up in the presentation Mr a on the GU and whether we still had the everen shrubs in our area and I said I would ask Mr MC I don't knowbody he called me that's the original rubber tree plant that was planted way back when do we still have any so this guy is trying to find one to donate to the school his name is David um because he thought it would be kind of will tie in see if I can up some okay and also if you haven't seen also in our home house and life is the article about our um our little Continental School celebration Plaza

109little school with a big heart that's going to be put up there in the front with the so I mean we've had a lot of really good Med so it's exciting we on the I went toool juster and Wednesday's paper they they they posted an editorial from Mr B oh okay and then I had one that was posted um yesterday or yeah yesterday nice still thank you I appreciate all the positive publicity that we can continue to do to spread the good word of was the white yeah the only comment I have is uh I read a pretty sizable article that four PE County Schools were designated 8 plus um just recently two of which were elementary schools in the S School District I would only say let's challenge ourselves our Administration our staff that

110Continental is one of those as soon as we can possibly get it there she went through the process the evaluation so she knows exactly what they're looking for and to start writing up but one of the things is that the principal has to have been the Principal for three years so once we get her to her Mark we'll definitely be well just welcome back and um that you know I hope that you can find a solution for the Civics Club trip as a former Washington DC liver I used to love to see the kids come to DC and you believe it those kids no they're so well behaved they so well behaved so anything anything we can do to help just let us know Mr Serio yeah hey um you know I'm super bomed out

111that I'm not there person um this is my last school board meeting and it's been a wonderful wonderful phenomenal four years at Continental as one of your school board members and it's been a true honor to know come a long way why won you be here November and December sir you have two more meetings don't be trying to off s it so fast what do you mean you're on until the end of the school year the end of the calendar year December so you're you have November December October November December board meetings you might want to save that speech November 4 no sorry DEC 31st we just strike that from December 31st so save your speech what the heck you have to cancel that vacation exactly oh my Lord November not on the N not

112yet I Ric we uh we had a nice party to honor your service to Continental and and we thought it was very appropriate as a board that not only your service to cond but 30 years of amazing service to kids all over Southern Arizona that's something to be very very proud of and we're proud of you and we want to thank you it says in recognition of 30 years of educational Excellence presented by the governing board scho distri thank you conrat thank you amaz very proud thank you thank you appreciate it appreciate you all very very much very nice thank you and Steve will give you the batteries okay good thank you thank you this okay thank you so very much really appreciate you no I'm put up in my off [Music] thank you thank

113you very much thank you okay with that um we need toess yes I put off recessed want to take some okay