001Here. Jared enough. >> Here. >> Chris Hanson. >> Here. >> Rosie Molina. >> Here. >> Christy Miller. >> Here. >> Cassandra St. Germain. >> Here. >> Marlene Whitney. >> Here. >> Chris Reinhardt. >> Here. >> All right. Let's stand for the flag. >> I pledge allegiance >> allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right. We'll start with time of open forum. >> We have >> someone who would like to present, I believe. Welcome to go. You guys can go first. >> Oh, no. We're not. We're not here to present. We're just here to >> So, I think Bryce Just you can You can stand, you can sit, whatever you'd like to
002do. Uh state your name for the minutes and >> Yeah, Bryce Trump. I think most of you guys know me in some form or fashion. Um I just wanted to present an idea as you guys move forward in the next steps of the bond um and entertaining the idea of doing some type of advisory committee. I know you got your contractors at risk that does their scope of work. Um but if you look at like Olathe, some of the bigger school districts, they've done some type of advisory committee. Now, they've done $250 million bonds. But, when you look at per student and you divide that out, our bond is actually higher per student. So, it's all relative in size, of course. Um but uh it would help Mr. Reinhardt as you dive into it. I'm
003sure there's going to be a lot of questions. You're going to obviously have a job to do as well. So, you you had somebody to lean on to make the conceptual ideas. But, now when you're talking about designing or what happens if you're over budget on something, you got to make cuts, or it just adds another step of transparency to the community, you know, who voted on it. Um and it takes some of the load off you, or and I don't know if if it's up to the board to dive into that. I don't know, but as you go down the next steps, I'd like you to at least to take that into consideration um as a maybe a hopeful bridge to the community for transparency, for fiscal responsibility. So, in the future, if we're
004like in 3 years from now, "Oh, we need to do another bond." Or in 5 years, or who knows, maybe never. But you're like, "Hey, look what we did here. We We actually We said we're going to do this, we executed it, we updated the community. Now we need to do bond bond two. Now that's our first option. We need to do this now in 5 years from now." Um so, it just might be something that we should consider. So. Good. >> Thank you. >> Appreciate it. >> If nobody else, we'll move on to uh We'll move on to approval of the agenda. Just a couple amendments. Uh I'd like to add a All right. Where the heck did I put it? I thought I wrote it down. 14A. So, before the executive session, uh
005conversation about sixth grade sports. And then 16A uh is a supplemental resignation. And 17A, uh additional leave request. And if there's nothing else, I'd look for a motion to approve the agenda. >> So moved. >> Thanks, Marlene. Second. >> I'll second. >> Thanks, Cassie. All those in favor, say aye. >> Aye. >> Opposed? Motion carries. All right, we'll move on to the consent calendar. Uh there's minutes posted from the the previous meeting. Uh and is there any questions on the bills or transfer or tran- bills or pay- the payment of bills? Can't spit it out. >> And we do not have any transfers. >> Okay, and no transfers. If there's no questions, I'll look for a motion to approve the consent calendar. >> I'll make that motion. >> Easy. >> I'll second. >> Jared. All
006those in favor, say aye. >> Aye. >> Opposed? All right, number seven, PKNEA or communications. Anything from >> I don't believe anything. >> All right, we'll move on to number eight, reports. Smoky Hill Alliance brief, we have our meeting on Wednesday, so nothing to report yet. Special Ed Co-op? >> Um regular business, new hirees. Biggest thing from that that I took was um there is a Let me see. Oh, I have it over here. An ABA therapy um therapist, it's an outside agency that's uh should districts accept their um what they can offer uh is not mandatory, it's up to each district if they want to take take upon their services, but it's more for like behavioral than educational. So, they're kind of leaving it up to each district. I think each district might have
007got uh um an email or some some communication that what they're offering, we can take it or not. That was about it. Any board member reports? If not, we'll move on to principal reports. >> Friday, March 6th was the end of our third quarter, so teachers spent Friday afternoon finalizing grades and progress reports to share this week at conferences. Our conferences are set for this week, Tuesday, March 10th and Thursday, March 12th with the teacher comp day, Friday, March 13th and then of course spring break next week. PTO is hosting a book fair across the hall from here. It opened up today and will close at the conclusion of parent-teacher conferences on Thursday. Last week we finalized the scheduling of state assessments. The window runs from March 23rd through April 24th this year. With your
008support, the elementary school would like to become a member of schoolstore.com. It is an online shopping mall where over 400 merchants have agreed to give a percentage back of every sale to schools. It doesn't cost the school a thing to do. The money we would raise for this building would be used to fund student incentives which pays for our field trips and all those extra things. It's very easy. We will share the link with friends and family and earn money when they use that link to shop online. Some of the top merchants are Walmart, Old Navy, Kohl's, and Best Buy. Some of you will remember this fall that I reported that we are down to only getting one McTeachers' Night at McDonald's a year where I believe the last five to six years they were
009getting two, one in the fall and one in the spring. So, I found this thinking that might help keep that fund up so that we're still able to do all those things. So, we're going to kick this off here in the next couple weeks when we get back from spring break. So, and it'll last for a full year. Um the last thing I have is every year Next Tech awards 10 teachers $250 grants through their teacher award program. This year they had 300 teachers nominated. And today I received a call letting us know that Mr. Flack was one of the 10 recipients this year. So, that's an award that he deserves. So, we were very excited about that. That'll be coming out on social media any day. So, we're very excited for him. That's all
010I have. >> Awesome. Thanks. For the high school um shout-out I was going to do normally I mean I do the sports in a different section, but this was kind of a unique event. We had uh um so we had four girls compete in Grand State on Sunday. Uh that was an invite-only. You had to place top three um in state wrestling. Uh we had uh uh again four girls go. We had Lillian Garcia, she won um Grand State. Uh Hayden Stobb placed third. Cadence Carter placed third. And Kaylee Klein placed sixth. Um events that we have in the school, we got our last time I talked about one for our finals, uh we were getting that all figured out. So, um we have our final schedule set. Uh seniors will have their finals or
011we're going to break it up into morning and afternoon finals. May 7th will be the morning finals. May 8th will be afternoon finals. Freshmen through juniors um they have afternoon finals on May 13th and morning finals on May 14th. And then seniors last day is May 11th. Um we're working on uh our testing um state testing week. Um we're we're going to follow similar schedule we did last year. Uh that will start on Monday, March 30th. So, we're right now working on getting everything set up and we've actually got some training on Thursday um for teachers that'll be administering those tests. Uh student pre-enrollment and actually Mr. Woodman, if you want to say anything about it cuz you were right in the middle of it. I had it on there, but we've got I believe
012most our students are pre-enrolled and everything's kind of going where it needs to. If you want to add anything to it. >> Yeah, um we were able to enroll everyone from our incoming seventh grade all the way to our incoming 12th graders last week. Um other than a few that were absent. So, I still got to catch them this week and get them enrolled, but um we have some new classes that we're offering and um I'm really excited about it cuz like they get to be pretty competitive with everything that's offered and what we have to offer. So. >> And then obviously we're getting ready for parent-teacher conferences. So, Tuesday, Thursday, Thursday and I'm getting everything prepped and and ready with our student-led conferences this semester. So, um we've been going over that, making sure
013everybody's up to speed and and ready for those starting tomorrow. Um for sports uh obviously we just finished our winter sports. So, and and we're getting ready for spring. Uh high school wrestling, we had girls wrestling that placed fourth at state. Uh Lily Garcia was our first state champion we've had um for the girls. Uh Kaylee Klein placed second, Hayden South placed second, and Kayden Clark placed second. Boys wrestling, we had uh three boys place. Uh Riddick Bethel got sixth, Owen Brewster fourth and uh Zane Stoll was fifth. Um high school basketball finished up. We were 17 and 8 with the boys, lost in the second round of sub-state. Uh girls finished up 6 and 17, lost our opening round to Rock Hill. Uh junior high wrestling finished up a few weeks ago. Um boys
014team placed first. Uh we had Ryan Hahn, Jace Hilgers, and Max Brown, and Weston Hamel all placed first and won the the league. Um Hunter Teeter, Colton Mullender both got second. Brevin Uh Brevin White, Cain Stob got third, and then Caden Kiser got fourth. Our girls team placed third overall. Um Ransom Nussbaum and Macy Fegler both uh won our league. Uh Benelli Semino was second. Kaylin Becker and Laney Stoll got third, and then Hayden Hilgers placed third. >> All right, thanks. Move on to Superintendent's report. In your folder, there is you have a copy there if you want to follow along. Of course, I got it up up above. Um I'm going to be jumping through some different links and things like that. So, you have to follow along with me as we go. So,
015very quickly, uh just to bring you an a bond update. I actually visited with with Vince Haynes again. Remember, he's our gentleman with with Gravity Works. So, I visited with him uh even just this afternoon. Um he's he let me know that he you know, he's currently working on a schedule. Uh he wants to bring some information to us in April. Um you know, with some updates and things like that. So, uh you know, we talked a little bit as far as you know, timeline and and you know, of course, he's he's mindful that yes, um there's some work that we should be able to maybe move forward on, but also knowing that some of it were we are going to have to think about a summer, you know, timeline just without interrupting, you know,
016schedules and things like that. Um So, in that same conversation then, too, of course, it was just a matter of touching base with Clayton Kelly. I'll remind you, you know, he's he's with the Piper Sandler who's our bond counsel. And so, just with the amount of information I got from him alone, I kind of felt like maybe I just better pull his information up differently. So, um the information I got from uh Clayton uh even today was that he told me that June 25th is the projected date that we as a district will receive uh the funds. Um May and then um we're going to come back let me come back to May 7th, May 11th, and June 8th, those are our regular board meetings. Um so, there there will be just to give you
017a heads-up, there will be some board action items that we'll need to uh take care of on the 11th and the 8th that the 11th he's um said, you know, we'll have the sales resolution of the bond that we'll have to approve and then the um the the action item on the 8th is the adoption of the bond resolution that we'll have basically just, you know, all the t's crossed and i's dotted and rates and and things like that. So, with that in mind, with he and I talking about May 8th and or excuse me, May 11th and June 8th, um just to prepare us and make sure that we are, you know, in a good place for those two bond meeting or those board meetings, he talked to me about the potential of uh
018Thursday, May 7th. Uh and and possibly doing a special board meeting to where he would actually come, he would be here, he would share that information with us, he would talk to us about um steps moving forward, things that we would we need to be ready and and ready to do for that May 11th and June 8th. And so, I went ahead and I said, "You know what? Let's just go ahead and let's get that date down." And then I definitely would I was going to bring that to you guys tonight just so you were we can talk about it maybe a little bit or, you know, if you guys are okay with that, I'll kind of move forward with um making that happen. He said it's probably a a 20-to-30-minute conversation. You know, he
019doesn't necessarily anticipate to be, you know, a a super long meeting. He was He was even more than happy to to make it a a morning. Um you know, whatever works best for us. So, I just wanted to definitely bring that to your guys' radar and you know, and actually if you could give me a a green light or a go-ahead if you think that will go ahead work, we'll go ahead just get that date on the calendar and and plan for that. If you want to need a little bit more time to kind of look and decide what that looks like or whatever, I can I can wait, too, but he just thought that he I I know he said that Wednesday the 6th, he said that wasn't good for him and um that
020Thursday the 7th just seemed to be the one that it looked clean on our calendar anyway from what I could see, but it was just again trying to get us ready for May 11th, of course, will be that following Monday. So. I could send Yeah, I could do Thursday evening. With that. >> Wednesday is the 13th. >> still a ways away, but >> Yeah, I'd like it to be first thing in the morning or Thursday evening if we could. >> Okay. >> Even if we do a little later, like 7:00 or something. >> Yeah. Okay. Okay. >> Yeah, let's make sure we'll get busier and busier as the summer gets closer. >> It'd be better for me. >> Yeah, evening will be better. Okay. >> Yeah. >> I think I think if we just do
021our regular time >> Okay. >> Yeah, Thursday evening. >> That way it's ea- easy to remember. >> Yeah. >> Yep. Well, I will get back with him and let him know. Okay. Okay. Any any other questions or anything kind of regarding that timeline and you know, going back to, you know, Vince, I it had actually been a few days since uh of course, you know, obviously the we got the results of the election. We knew that, you know, the proposition one was had passed and um um it just to be honest with you, that Wednesday that Wednesday was a full day of I mean, I had the newspapers, you know, calling and I had Hays Post calling and so I spent quite a bit of time just getting messages and word out that way and
022um I haven't had really the opportunity I should have I've had the opportunity I just I've not reached out to our bond committee yet. I just after all that work, I just kind of felt like we all needed a a time to catch your breath a little bit. So, that's kind of where I was at with with all things there. So, um but definitely wanted to stay in touch with those guys for sure. So, that's that's where we're at. On um February 19th um that was I don't know if you guys can remember, but I can promise you that like on February 16th, 17th, and 18th, we had like weather like we did today like pushing 75, 80° and then on the 19th, if you can remember, I sure can because it like dropped to
02320 and it's freezing. The reason I can remember that was that uh on the February 19th was the day that the BG Consultants and a member from KDOT, they were here and we did the onsite walk-through of the Safe Routes to School Grant project. And so, we met in here of course and we had all the maps and everything laid out on here and they had some questions for me to to answer prior to I was actually able to reach out to the Plainfield city and and they sent um Jay Rabbi and Dalton >> Belzer. Both of those gentlemen were able to to join us for that meeting and so it was good to just have somebody from the city side to to answer some questions that I wasn't sure of either. Um so, they
024were in here and then then we bundled up and we went outside and we walked the project and it was like I said, the whole time I was thinking like it was just 70° yesterday, but there we were. Um but it was actually it was it was very good. Um you know, we there was just some items that uh you know, we needed to discuss to make sure that uh all was good moving forward. And so the kind of the big reason why I share that and we this is one of our items coming up later on in the meeting is that I took them back here to the the south end of the elementary building where we have talked about the >> Yes. >> I've got a I've got a parent down here at
025the end of the table who's >> It's Robin. >> Yes. So I took them down there to that that south end, you know, where our preschool kindergarten parents are making the loop through and where we have a significant water issue and things like that. And I just said, "What are the chances when you guys are here doing all this work with the alley and everything else that we're doing, can we just like pull over here 50 ft and address this?" And he just like absolutely, let's get it done. So I was kind of like, "Really? You can really" and he goes, "Yep, let's do it." So he um he made a note of it. By the next day he had let me know that he had already contacted, you know, his his contacts and um
026it's on their schedule. There's like I said, there's some things we need to look at eventually here in the meeting, but um it's it's a go if we want it to to be added to that. Um like I said, we'll we'll talk more about I think it would be >> Great. >> I know I got one vote over here, I know. >> For sure. >> All right, very good. Um February 25th, I don't know if I'm I try to keep these things in order, but just uh February 25th, I had the opportunity to go to Topeka and take part in the CARES uh superintendent legislative luncheon. Um you know, they had a schedule for us. We were supposed to, you know, show up, meet with some legislators, have some lunch with them, have some good
027conversation and then um you know, have that opportunity just kind of meet one-on-one. Of course we get there um when you're when you're following the the House of Representatives of the Senate schedule things obviously will they'll they'll run things the direction they want to go. So, once we got there we are informed that basically our schedule was you know, we were just going to kind of fly by the seat of the pants and just see what happens which it was fine. We were there and we were all you know, there was there was approximately I think 40 other superintendents that were there that day. Um, we went ahead we ate lunch. They told us that you know, both the House and the Senate were still in session so they gave us we got the opportunity
028to go and and just sit and listen. Um, I went over to the House of Representatives and and got to listen there. They you know, it wasn't anything about education but still very informative of just being able to kind of watch and see all that. And then um, thankfully enough then yes they they took a recess and there were seven legislators um, House of Representatives that that came in and joined us. We had a room that was designated for us to to meet them in so that I was thankful that there were seven of them that came in and um, had just a great opportunity to listen to them. They listened to um, like Matt Smith I don't know he's the superintendent of WaKeeney. He was there um, you know, he stood up and and
029I just felt like he did a phenomenal job to speak on behalf of those of us out here in north central northwestern Kansas. Um, I was very appreciative of what he had to share so anyway it was just overall a great great trip for me. Um, you know, it was one of those days I got up and drove to Topeka and drove back in one day but it just did not feel like it was a long day at all. I I enjoyed it and it definitely it reassured me of being involved with things like that. Involved with the state level for sure. Um, March 3rd, um, then I guess just another update. I I attended the city council meeting on March 3rd and it really was just a just an update to let them know
030that um, yeah, I talked to him about that back driveway going to be added on to that project. So, it was giving them a keeping them in the loop and keeping them in the heads up moving forward. It really wasn't any conversation or much going on there. They were just appreciative I, you know, gave Kipleman gave them an update. Uh Wednesday, March 4th, we we did our state we we took part in a state tornado drill. Um and the reason I share that is just this was really our first opportunity um to initiate or to utilize the new E3 emergency alert app that we had shared earlier in the year. Uh so, it was, you know, Mr. Winters and I and and uh Tracy Selman, we've we've been a part of just getting all those
031pieces together and uh you know, again, just like anything new, we're um we're working out all little bugs. I I made a note here that um I really did appreciate it as soon as we were done with that drill and as soon as we had the opportunity to um just have it in our hands and work with it. Mr. Winters shot out a um just a real nice Google Form survey to all the teachers and just said, you know, after your first trial, what worked, what didn't work, what areas did you have trouble with and things like that. So, we're getting some good feedback, you know, knowing what we can do to clean it up and make it better. So. Um we also did a uh a uh soft lockdown drill today. So, we've had
032two opportunities to to utilize that. I think again, it's going well, but we'll we'll get used to this as we go. Um the USD credit card, USD 270 credit card. So, this was something that was brought to my attention. We we do. We we've got two credit cards that we utilize, you know, for a number of different things. Obviously, you know, online purchases of different things and then, you know, if you know, if I'm heading to Wichita or Topeka or wherever for conference, of course, it involves hotel stays, of course, I will I'll need to use that. Or we send um coaches to different meetings, you know, teachers to different meetings. So, there's So, there's credit cards that we have on and a rotation that we we utilize for that. The thing of it is
033is the current card that we have um has Don's name on it and USD 270. And we have another one that of course just says USD 270, but when looking at the names on the accounts, we go back as far as um Beth Roost, right? So, Beth Roost has been a superintendent here. I mean, it's been years ago. So, I am just letting you know that I'm working on getting that just cleaned up. Um getting getting those cards basically just done. Um you know, we of course we are we're we we don't keep a balance on them very long. We we get things paid off. I just moving forward, we're going to And that's the trouble of course with with Beth being on the card, you know, we try to call and clean it up
034and because we're not Beth Roost, then we can't get very far. So, I think our best effort is just to be done with it, cut the card, and and start over type of thing. So, um I've reached out I've I'm just going to do my homework. There's There's Commerce Bank in Hays. There's this Arvest uh card. And the reason it's on my options list is because Don did some homework for me and uh just other districts and she just reached out and said, "Okay, what What are What's everybody using?" And this Arvest popped up many many times. Um so, there's lots of Kansas schools that are that are using Arvest and I after doing some more homework on it, you know, they're a bank that that branches out over Arkansas, Kansas, Missouri, and Oklahoma. Um
035but it seems like they're they're a trustworthy. And then I actually reached out just to First State Bank here in Plainville. And they said that yes, they do. However, they also work through what's called a banker's bank. So, um I doing some homework that yes, we it would be a First State Bank card. It would be a business credit card. I mean, it would work. So, actually that that may be even our best option yet. So, just letting you know, it's it's just an effort to clean it up and get the right people and get the right names on the card so we And that's the thing is over the years, you know, hotels of course have have tightened up their you know, credit card policies. You know, there's been times I take the Don
036Teefel card with me. Of course, they look at me and they're like, "You're not Don Teefel." And I'm like, "No, I'm not." But I can get her on the phone if I need to. So, you know, we we we're working, we're managing it, but it just needs to be better. So, I'm just letting you know that's what I'm working on there. Is there any um I know I'm just providing you information on links, but any preference or direction on maybe >> Do those three have the um priority levels? >> To be honest with you, I the First State Bank option, I I was going to get back in touch with them tomorrow. They were I asked them to kind of do some homework for me and then they were going to get back with me
037and they never did. So, I was going to reach out again tomorrow and just see more what that looks like. >> If those three is what I was thinking. So, I had to >> Um if those three come out to be very close competitive wise, um my option would be we'll go First State Bank. They do so much for the school. They give money to the school. They're local and you know, a lot of people that work there have kids that come here. Yeah. >> I think part of the thing is as long as we can get a few cards. >> Yeah. >> Because we run into five or six people going in different directions. And this what we're doing now, we only have two cards. And we know that with this Arvest, they will
038give us multiple cards. >> Got you. >> How many like do you think? Four? >> No. Well, we >> Five? >> Well, like last spring for instance, there was what? Seven or eight of us going different directions in May. And cuz I had to use my personal card for a secretary to go to the meeting, get reimbursed. And there's like three or four different people that had to use personal credit cards to get reimbursed. And I don't But I know with this our best you can get several. >> Yeah. >> Not like we're going to just like >> Right. >> You know, hand them out. >> Yeah. You want a card? But You still have to check check them out. >> will give us a week, you know, a few, that'd be great. But if
039they don't, that's the problem we're running into now. >> Yep. So yes, I I'm with AZ. I think you definitely if if the if they're competitive and everything kind of seems to fall together and and they're able to get us >> what we need, I'm with you. I think definitely just yep, absolutely. Absolutely. Um another item that just actually came to me as today. I just want to make sure again they're I want to bring you an update tonight and then also know that there you know, there may be even some more conversation. I know AZ for you on the on the sped co-op board. I'm sure you're you'll be informed of this more too. Um Share who's the director of the co-op, she came to me today um and just let me know that
040they they're in a position where the co-op's just not meeting um their budget needs. They're you know, and obviously this goes into you know, funding and and the money that obviously we get, you know, it from the state, it comes to us, but it's flow through and goes directly to them. So I mean it's and that's just it. I mean they what they get is what they get. You know, and then of course the challenge of keeping the co-op in in a position, but then obviously they have expenditures just like we do. And so, Share just came to me and just said that they're they needed to request more from districts. So, Share she spent time the last couple days, it sounds like, going around to every district, sitting down with every superintendent. Mine just
041happened to be this morning. So, she sat down with me and just said, you know, that they are they're in need of some extra money. Um of course I I pull out the budget and our fund 30, which is our special ed, you know, fund. Um really to give credit where credit is due, I mean, Mrs. Gering did a phenomenal job of of managing the budget things to where we, Plainville, we were we were okay. We were in a position that yes, we can we can do that. Um you know, I I made a note on here that, you know, the the additional transfers, you know, it maybe it's it's not going to necessarily maybe impact our general or LOB this year. And I guess I I kind of had to think about it a
042little bit that I mean it will, but yet at the same time, no. I mean, I we're able to um use that fund 30 money to to push it on to them without me pulling more from general. But yet, I'm definitely going to have to keep this in mind in budgeting for next year. So, I mean, I say it's not impacting. Yes, it it does have an impact on us. I mean, this this money and and then I spent some time too, you know, researching and and just thinking more on this today, too. The state did give us in 2025 and in January 2026, you know, there there was money that was given us to each district that was to go to our fund 30s. It was supposed to go to our special ed accounts.
043And so, it was fully intended to go to special ed, you know, at some point. Um probably maybe not this soon. You know, it it I think it would you know, it was intended to go into our fund 30 accounts and and just be there so then that we would not have to make um as big or as a move with our general. Um so, the thing of it is is that it was going to go to them at some point, but you know, I think that's what kind of caught you know, maybe us as superintendents and districts it just kind of caught us off guard a little bit cuz you know, we we just didn't think that we'd be making that additional transfer this early, you know, this soon. So, you know, it's not
044at all that we're I I guess I'm again, it depends on how you're looking at I'm not looking at it necessarily that I'm um losing money. It's it's fund 30 money. It's it's intended to go to them. It's just they're getting it a little bit sooner than >> It's uh kind of like our money, but it's really not. >> Right. >> Cuz before it would go direct special ed. Now it comes through here and then it goes here and through there. >> Yeah. >> And you know, I I know that probably was not easy at all for Sherri to sit down in front of however many superintendents and have that conversation. I'm sure it was it was a I mean, I could tell she was she it was a tough conversation, but you know, my
045thing is I mean, especially I guess going back to you know, my my elementary principal background of knowing what our special education and again, obviously, you know, special education impacts kids in the secondary school as well. I mean, just knowing what our special ed department does, um we we truly do have a phenomenal special ed team. Um we have phenomenal special ed teachers and paras and knowing what they do for kids each and every day, knowing what the co-op does for us, um you know, I I guess I just did not sit there and argue or I know we need them and they need us and you know, it it takes a team for sure. So, I I it just it was for me it was not a hard conversation to say, "Yes, we'll get
046you we'll get you this what you need." So, anyway, that's just a heads-up on there. I I think again, AZ you'll probably maybe get more on that later on and and then I'll maybe have an update for you in April as well. And then another item that came to me or even just this uh 3:00 or so this afternoon, I sat down with in a Zoom with Janice Taylor and Sarah Thomas from the KSDE. Um they completed we we did the audit end of the audit report. Uh they let me know that uh we had a great report. Uh it's complete. Um there were a few items that maybe we just needed cleaned up in terms of some transportation numbers and some some preschool at risk, but for the most part, they were very happy
047with all the information and stuff that we we we had to share and get through with all of that. So, I I also made a note to, you know, for Don and Jamie and Sharon and Rhonda and Mandy and all the secretaries and everybody that was involved in making sure that the audit went good. Uh we it was it was it we got a good report. We got gold stars. So, thank you to all of you who helped to do all that. >> Good news. Okay, in the end, uh this right here, this right now, if you go to Plainville 270.net, this is what you obviously this is what would pop up. This is our current um website. Many of you have been on here before and of course, you know, we've got we've got
048pictures and different things to uh to look at all obviously the all the different menu items and stuff. But, I left this for last. We are getting ready to on March 11th, Wednesday, March 11th, we will be launching our brand new usd270.net website. So, just real quick, kind of give you a glimpse of this is our what our new homepage will look like. So, we'll have these uh these banners just kind of rotating through. Um we'll be able to update these and just put different things that are going on. Uh Mr. Winners has already been Of course, you can see he's been hard at work at getting just some things on there so that when we when we go live, we're not just a blank slate. We've got some things already there and yes, it's
049still under construction. Um but there's just some cool highlight photos that we'll be able to to show there. And then, um you'll have the you know, the quick kind of tab buttons that, you know, we feel like these will be the things that that parents will want to get quick access to. There's the live feed um option, which I'll share a little bit about that here. And then, of course, the news. But anyway, um I don't know if hopefully you're like me, you're just noticing that there's definitely an upgrade and better These these items up here, these these fun little tabs, these are the mandated items that we're supposed to have, you know, on our website, you know, by the state. So, the performance accountability and the financial accountability reports, those things. So, I thought
050that was kind of neat, too, the way they we can just provide easy access to those. So, then the other neat um feature about this is Oh, Mr. Winners, I had I had uh volume when I checked when I Let's see. I had volume earlier. >> Yeah, but it disconnects all the time. >> Oh, shoot. Let me You think if I just >> Pull that from our folder or from one you saved? >> Mhm. Let me just try that real quick. >> Say hello to the Plainville USD 270 app. It's your one-stop hub for district news, school updates, events, and more. The news feed makes it easy to keep up with important announcements, stories from your district, and specific schools. Keep track of upcoming events, add them to your calendar, or share with other district
051friends. Access lunch menus, documents, and other district resources. You can see all new alerts and posts in the notification center, but don't forget to enable push notifications so you never miss an update. Download the Plainville USD 270 app today. >> So, that's just another feature we get along with our new website is that it offers us a a new and improved upgraded app. And the neat thing about this is that when uh Mr. Winters or I um when we go in and we say you know, for instance there'll be a time that we'll go in and we'll update this live feed. In fact, you know, Mr. Winters put this on. You know, I both posted something here about 7 hours ago earlier today. So, when we post that on our website, it automatically goes to
052the app. Things that app go to the website. We can also um we can take it a step further. This website also then we are as soon as we're updating our website, we're updating the app, we're updating our Facebook page at the same time. So, everything's happening all at once. Um right now our system is I'm looking over here, Mr. Winters. And >> It's not a system. Well, you know, we're doing our best to keep Facebook page updated. We're doing our best to keep web page updated. We've got three different tools and three different things and it takes three. So, it brings it all into one, makes it so much better for us on on that end. Um and again, again, just to keep the communication clean so that you know, if you're somebody who
053likes to spend more time on the website, you're going to get the same information as somebody who's on social media and vice versa. We also, too, um what this also incorporates in is again, we do have the all-call system where we can send out the emails, texts, and calls to all of our parents or families with, you know, snow days or all those rep- all those announcements we're trying to get out to the masses. Um but again, now we're doing it through through this. And so, what once was four or five tools, we've got it in one now. >> It's nice when they talk to each other. You know, they do that. >> other. Yeah. Yeah. So, I think it's just uh you know, happy to share, excited to share that come Wednesday, we're going
054live and we'll have a We're going to of course we'll get that video out. We'll promote our video to um get people to download the app and get used to it. >> like the quick links. The online payment thing, I feel like that was very easy to I always struggled trying to put money on my lunch account. >> Yeah. >> I feel like where is the app? Easy. >> Yeah. >> So, kudos to whoever. Did you design this? >> No. >> We We They designed We had templates to choose from and then we go from there. So, we chose the template we liked and then we added the things. They imported a lot of things from our old website. they would just go through and tweak it and change it and made it look hopefully
055a little bit better and a little easier to >> Yeah. >> navigate. >> Yeah. Awesome. It looks great. >> So, yeah, we're It has It's Ms. Winters and Ms. Selmer, uh they've they put some put some time into this project. So, I'm grateful for their their efforts as well to get us to this point. So, it's going to be I think it'll be fun to launch and get out there to the community. >> Mhm. >> Okay, I think my report is a a loan is a meeting of the meeting. And then F, we have a little bit of training explanation. >> Oh, yes. Now, did um yes. Is that Did I have the link on my I need to go back to my agenda agenda. So, if you remember last month, our uh leading to
056lifetime success item was I explained to you what the DLT right? So, here's your Here's another little fun little acronym, MHIT. Mental Health Intervention Team. So, the reason I wanted to share this one was unfortunately uh this past week um we're we're not getting such great news. Um the MHIT program, this was a this was a great opportunity that actually So, we I think we are in year seven here at the school. Um the first year we were um involved with it, it it was very small. In fact, a- across the state, there were I remind you there's 285 districts across the state of Kansas and at that time, 7 years ago, I think there was only 23 schools throughout all of Kansas that was reach or digging into this. We were one of those.
057Uh at that time, uh if you maybe you're familiar with Josh Tangway, he was a gentleman who was in that position that we reached out to and he was coming to the school and he only came to us one day a week. He came on Wednesdays. And then, you know, what and he was What it did is this this grant is what provided us the behavioral health liaison position. Uh Linda Brockmeyer is currently serving in that position for us right now. Um but going back to the days when it was uh Mr. Tangway, like I said, he would come on Wednesdays. He obviously he had his plate full. He was off obviously you know, he was a mental health um provider, you know, therapist, you know, in the in practice and and then he's currently
058doing some things with Fort Hays State right now. So, we were thankful that we were able to get him in the school. And what the behavioral health liaison position does is it's just that bridge between us as a school and then High Plains Mental Health. Um you know, we do. We've got We've got kiddos that come to us each and every day that just have have stuff, you know, and the the idea is that you know, before, you know, obviously parents would come and they're signing their kids out. They would go down to Hays for their appointments. You know, they may have a 9:30 appointment by the time they drive down there, do the appointment, come back, I mean, they're it's Yeah, it's they're missing a big chunk of their school day. So, what this
059allowed us to do is we bring we have the behavioral health liaison position, Mrs. Brockmeyer now, like I said, who's been in the role for now um 6 years. She is um she's here every day um all day. She's She's in the classroom. She's available. Um we as administrators talk to her, you know, she understands and knows um anytime the teacher sees or a kiddo might be struggling with something, the teachers know that they can get a hold of her and just say, "Okay, here's a kiddo that we need to put on your radar. We need to keep eyes on." Some of that time some it does it Mrs. Brockmeyer will reach out to the parents and say, "There's an opportunity. I can get you, you know, in some services through High Plains." And, you
060know, most of the time yes. I mean, parents are like very thankful. Let's let's get some things going. And it it works out great. The High Plains will they bring us a a therapist on well Tuesdays or Thursdays. That's another that's another piece that Mrs. Brockmeyer and she works on this schedule to where they can come in. We've got a room designated where these kiddos can go in there and and have a private location to sit down and meet with with these with the case workers and and the therapists and and have the time to do their sessions and things and then we just we send them right back to class and we're able to save instructional time by doing that. Um you know it's it's completely on the parents, you know, if they want
061it. I mean, obviously, you know, we're not we're not having sessions with kiddos without parent permission first and you know, there's obviously steps you have to go through but it truly what Mrs. Brockmeyer has been able to bring and and what the behavior health liaison position has has brought to the district has has truly been positive. It's been a good thing. Unfortunately, like I said, even just last week we heard that it looks like the that this is one of those things with the state might be cutting cutting the funds and cutting that opportunity. So the grant that we currently have right now it used to be a 75 25. Like we as a district paid 25% of the salary, the grant picks up the 75. Over the year at some point time maybe a
062couple years ago it changed where we as the district we paid 35 and the grant paid 65. So, you know, I I mean we've had to put a little bit more towards it, but really when when a grant's picking up 65% of a a salary, it's you know, it's a good deal. I don't know. It is I hate I hate that that was the news that we got. Um you know, I And the reason I I share this with you, you know, I cuz I did I did this was not my topic at first, but after I heard that I thought, "Okay." Um I'm going to share with you as far as what this program or what the grant has been able to provide for our district. Um I really I really hope, I don't
063know. I hope that maybe something turns around and we can continue. Um I you know, I think it's just going to be a matter of we're going to have to I guess The other thing I'm keeping in mind is as as I'm hearing something like this, we also hear and I think I've shared with you guys before, too, that the you know, the school funding formula is also set to change. And that brings up a lot of unknowns, you know, so again, I really try not to I don't want to send this down doom and gloom. Um but I just don't know. I just don't know what what this may entail. You know, it's it's it's one of those things I I truly wish we could we could do it and keep it going, you
064know, even if it did mean that there was that grant support opportunity behind it, but I don't know. With the with the new funding formula and all the unknowns of that, yeah, it just really kind of leaves all of this And that's the other thing is like I mentioned the we went from like 23 school districts that initially kind of got it started and got going with it, it exploded to well over 100 in just a matter of a year or two. I mean, so districts in all across the state were realizing like, "Yes, this is this is a good thing." Um And now here we are, we're hearing that maybe it's not going to be be option, so I don't know. I >> Yeah, well >> I had heard, too. I listened to it.
065>> You had heard Yeah. >> Yeah. >> Friday was the legislative update thing that it was >> Well, I guess sorry. I'm I think I stopped mid-sentence. If you guys, you know, if you have that opportunity or if you if you are reaching out to legislators or whatever, I mean, I would just encourage you to talk about, you know, the the positives of this and and see I don't know. I mean, that's the thing is I I don't know if it's already too late. I don't know if it's already been decided that if I just I thought, well, this might be an opportunity I could share with you guys what this is and then just let you know that it truly has brought a good peace to the district, you know, it's been positive. And
066if if we can keep providing the services for these kids and give them that chance, it'd be great, but Sorry. >> Yeah, no, we've cuz I mean, there's been uh you know, talks of not funding it in the past and it's always one thing that uh Lisa and I felt really strongly about keeping in place if we can you know, if at all possible. Just because it does it just serves our families here so much better than if if without this opportunity, uh you know, it just causes a a lot of you know, other issues that detract from the learning that's, you know, happening in the building, so uh but yeah, I mean, I I think definitely reach out if you if you talk to a legislator or uh you know, tell them that this
067is you know, a good a good program uh and needed programming, so uh but other than that, yeah, it's just one of those things where there is a lot of unknowns coming in down down in the next couple of years so who knows you know budget wise where it will be but I definitely I feel like it's something that if at all possible we need to try and maintain even if we you know have to go back to a part-time position or but I know that It's really it's really taking off here and we've seen a lot of really good good things come from it I think so. Yep anyway Just there's your Leading to a lifetime of success I'll try to come up with a more happier better one next time. >> That was
068a little misleading. >> What's that? >> That was a little misleading. I thought it was going to be good and then you were like nope. >> It is really it is a really great program and it's a great program and a great position. >> I think it's very beneficial to us and I would hate to see it gone but >> That was like I said that was the reason I kind of just switched this topic cuz then if I can just You know grab you guys on board to help communicate any way shape or form you can you know pass on that email or text whatever it may be you you can maybe we can change minds and keep it going so. >> All right look for a motion to approve the reports. >> So
069moved. >> Thanks so much. >> A second. >> Arlene all those in favor say aye. Aye. Opposed. Motion carries all right we'll move on to number nine discussion of uh Roof access agreement and life cycle agreement. If you'd like to Present sorry for the wait. So there it is in your folder there's item number nine in your folder, if you wanted to. >> You have it. >> So, basically, what this is is uh it's it's a main- agreement. And um if you read through it, just says what we would do, which is basically every year we go through at the beginning of the year and in the fall, and we just walk everything and assess everything, and uh make those repairs like that following week or the week after. Um it would be somebody like
070myself or my son or somebody that's qualified to go and view everything and check it all out. And then make the necessary small repairs. And also, you probably, I mean, most people don't have a maintenance man that gets on the roof that actually cleans gutters and drains, which is like probably one of the biggest problems we have um on just main- maintenance because they have other money. Like gosh, there's so much else going on, and it's a lot of times it's unsafe. And we're insured, obviously. Um basically, we go through and look at all the roofs. We set up an inspection time, we go inspect them, and then we go and make the necessary repairs up to a certain dollar limit that you that we kind of come up with. And we you can set
071that uh limit. I think that we put 8,000 per cyclone here. Which, if you think about it, or 9,000, like that's two times a year that we would come out and do that and make those repairs. And if And honestly, it's good to just go and we take drone images and take a lot of images, so you can see, "Hey, has anything changed?" So, you can go back and compare those photos even, which is really handy, um because things do change a lot, especially with our cold and the heat cold cycles that we have. Um if we don't let's let's say we come up and it's just like, "Hey, everything looks really well." And there's just not a whole lot of maintenance, then we're definitely willing to um credit back some of that money like
072if it's not used. I mean, we're not just going to bill you for it, if that makes sense. Um the other part of this cycle is um I believe on the contract is say for instance there's an emergency repair. Like you would want you'd want us to come and do that like ASAP. And we would also um meet with the insurance. Say uh a roof blows off or we have a massive hail storm. I mean, it happens obviously. We would come out and meet with insurance with you guys. Um so it's good to have that liaison between insurance and somebody that actually knows what needs to happen because a lot of times they'll come out and they'll say, "Yeah, it looks great." Uh but, you know, obviously it's not always the case. Um and so
073we really go to bat for the district. I know we did that for done that for quite a few schools in Great Bend and in Hays and all over. So, that's part of this, too. Um basically it's it's a it's a good way to head off any problems or to know what's going on if there are problems. And um even to help with budgetary assessments or hate this this thing's falling apart. What do we need to do? What's it look like? Um our firm Roof Masters, I mean, I'm the owner. I'm the second generation. My son works with us. Um we have a lot of people that are I mean, people complain that they'll work for us, too, that are part of your district. Um we go all over the state. I mean, we're we're
074in uh we're getting ready to do some jobs in uh Offutt Air Force Base in in uh Omaha, we're in Wichita, we're in Maize right now. We did Hayes, we've done Citizens Medical Center, uh Russell Hospital. So, we're all in, you know, everywhere in Kansas. And I would say that our expertise is probably top three in the state, maybe even in the Midwest as far as what we do. Um because we go we do travel and do some large projects. Um if you have any questions, you're welcome to you can call. We have great information on our website. I'm part of the uh I'm part of a a board on the Midwest Roofing Association, which is uh a bunch of Midwest contractors all in the center of the US. And we we meet four times
075a year and discuss any problems or manufacturers that have problems or like, "Hey, where where's our industry going?" Um so, we So, as far as that goes, I'm I'm kind of on the top top end of heading off problems with products. And there is I mean just like a car, you go buy a car, things wear out or some things aren't good. So, and as far as warranties go and all that. So, hopefully we get to work closely with um the design professional for your new roof because they they have a broad spectrum and we can kind of get get right in there to like really help that. But that's the gist of the the agreement. The life cycle agreement. I don't know. Does anybody have any Do you have any questions about it or
076We do reports with those two. So, you'll get a uh we use an app called CompanyCam. We can actually give it to you guys and you can look at any of the photos um and and the actual report of what's going on, so it's just not like, "Oh, well, this is what they said. Is that really the case?" Like, you'll have documented photos and we can go on there and circle items and and you can share them. It's pretty It's pretty cool. >> How would that work with our with our bond? I mean, that's one of the things we're going to be doing is replacing roofs. So, we'd have newer roofs. >> Well, you're going to have You're going to have, for sure, one Well, hopefully, one across the street, right? And I think it's
077the whole thing, if I'm not mistaken. I don't know if it's the upper gym or the >> what I can't remember what's all being replaced. >> Yeah, for the high school, it's the whole building. So, kind of why I had Chris reach out was we'd kind of talked about this a little bit when we were working on, you know, the insurance claim on the the fine arts building. And when we did that new roof, and you guys had also been up and inspected these roofs, and we had talked You had mentioned that you guys offered the service to to take a look at them and maintain them because part of it is it's you felt like it was in in decent shape, and as long as we maintained it, we could get some more life
078out of it. >> Exactly. >> And so, that's what that's why I I had Chris reach out is I was just curious to see what, you know, what that entailed and and what the annual cost was. Just try and get as much life out of uh, yeah, cuz I this building and the elementary school. >> Like I said, I wasn't actually I wasn't for sure on how much roof was being replaced in the bond. That's what I was wondering. I was like, "Well, if we have all new roofs, >> the one across the street, mostly, and we we did roof survey that quite a while ago, which is probably part of why that got added to it because we did test cuts over there to determine insulation types, thicknesses, and the deck type. It's Basically,
079we do it like a forensic test. Like, we want to know what is on there because, I mean, who Who did it 25 years ago? I mean, I think we did one area, but not the other. So, I don't I don't even know how old they are, but we do a test cut and then we reveal all those layers and how it's attached. And there's have been a lot of changes in the roofing industry over the last 10 years with um better products and technology and products for adhering systems to the deck. Which is which is a big deal and it's it's missed a lot of times. But that was part of like what we found out was you know, I think that they originally they wanted to replace an area on this and we
080were like I go up there and look at it. I was like, this is really a great roof. Like why would there's no reason to do that. Like the one that needs to be replaced is this one over here and then the one across the street. And so, I think you guys ended up doing uh the one over the Is it over the library? >> Yeah, the fine Well, the fine arts music music and band. Yeah, so we replaced that roof. Yeah, cuz that was the one that the the drain the drain it it had a lot of issues. The drainage and and >> I know we did this classroom going down that way I probably in the last 10 years, I think. And so, it's still under warranty. It has a great warranty. Um
081still it needs to be looked at. I mean, things happen and you know, roofs have problems, but it is under warranty. So, if we go over there and we're like, "Hey, look, this is this." You can turn it into warranty. >> Got you. Yeah, that's that's >> my questions. I wasn't I didn't know how much was going to be new roof and then is that under warranty already or >> Anything that would be new, yes, would be and um there's great warranties out there now. There's 20 25 and even 30 year. And so, when you look at your life cycle of your bond that you guys are like, "Well, how long is this going to last us?" Well, that's something you want to you want to think about 20, 25, or 30. To get those
082different warranties isn't a whole lot of difference. Like we have to change the system or maybe use a better top membrane, which would be more hail resistant. But the the the main thing I would I would think about when you're talking to your architect, and I'm kind of going up in the weeds a little bit, is hail resistance and wind resistance. We all know we have probably as much hail as anyone in the Midwest. Kansas is number two in the nation. Texas is number one. And then wind, we get a lot of wind. So those can those two things can really wreak havoc. But as far as that, I mean, like I said, if that 9,000 is not all used, uh give it back, right? Don't don't invoice it, but that was before that's going
083on over there, so I know that's going to require some, but sounds like that's going to take place. I don't know what will happen this summer or when, but which is a good thing. >> Well, I think so, too. Maybe you and I have talked that I mean, how many years go by that we don't just have somebody up there looking, you know? I mean, something with something like this, you've got to get somebody up there just to get eyes on it, every you know, until you see water coming in your ceiling. Then you know >> small thing can get turned big pretty quick. >> Yeah. Yeah. In the fall and in the spring, kind of because you go through the whole winter, and then you can catch anything. Plus, we're kind of like on
084call anyway, so you could just be like, "Hey, we have a problem." Okay, well, you haven't used, you know, you're expecting that amount. Well, we can come in and make a repair, too, so. Basically, if you don't use it, we won't invoice it, but we would invoice coming up, doing the survey, you know, however long it takes, probably 3 hours, maybe. You know, it wouldn't take that long. Um and then some of that money could be to make some repairs or make some maintenance on this building cuz it will need some, but it's not >> Or like you said, cleaning drains is something that's probably going to be >> Yeah, that needs to be That needs to be looked at every year, twice a year at least, yeah. So. We do it We do it
085for quite a few We do Great Bend We do the same thing with Great Bend except theirs is uh probably about 50 times that amount, but they have you know, I think seven or eight different large schools. So. And Hays just got a new school, so I don't They have a 20-year I think they got a 20-year warranty on that system, but So, and by the way, I don't know if I introduced it I'm I'm Luke Haines. Did I even say that? >> They're like, who is this guy? >> Yeah. Thank you. >> Thank you. >> That clears up any mud if there's any more mud then >> Needs some rain. >> Yeah. >> Does anybody want to see the photos of the building over there that we brought us? >> Oh, that one? >>
086Yeah. >> That >> see Well, I've No, I've seen them. I've seen them, but >> I can show you the test cuts, too, if you want to see those. >> Yeah, it's got some issues, but yeah, so we had a couple different companies come out and uh and do a presentation. We had an insurance Well, we filed an insurance claim and and nothing really came of it, but that's kind of what started this whole process is the water leakage over there in the fine arts wing. And so, we had uh I can't remember the name of the other company, but we had another company come out and then we had Roof Masters come over and take a look at everything just to kind of give us a report so we could figure out what the
087next steps were and kind of start planning for the future and and to see cuz we knew this roof I think this is the oldest roof. And but so just and so in my mind I was just trying to figure out what we could do to to make make sure we get as much life out of it as we possibly can cuz replacing it isn't fun. It's a huge number. >> They have I mean they're expensive. Materials are they are. >> And you want it to last. >> I can't remember did didn't Paul grow up when he was giving us our like different options for our insurance carrier didn't he say like insurance carriers want like a some sort of maintenance or something like that on a roof? And then if you don't have one
088you could probably be denied. Is that right? Is this is that >> Yeah, it was one of the issues that came up with the renewal, but then we switched to uh the pool. >> Right. >> But I think they're still pushing for >> some type of maintenance plan as well as if there is a major problem like the the building if there's bigger problems like the building over there where the fine arts wing they want like a what's your plan to replace, you know. Uh the the whole thing that we can help with those reports is hey you got seven years or you got eight eight years left >> Mhm. >> or 10 years left like what does it look like for that and here's a budget for it. I mean same thing happened with
089Sylvan Grove. I don't know if you know Mr. Starkey over there, but he and their insurance told them we're going to drop you unless you replace your gym roofs. And he was like we can't do that right now. And I went over there and he had another bid and the other the other bid the contractor really didn't know what they were doing. They sold him a bill of goods and I was like, you can't do this on this roof. The way it has to be attached and so we worked through that whole thing and I and we got him in the roof finally, but the insurance was they were and he didn't get that replaced and they had a blow-off then they would just be out. So and that's why you want to have some
090sort of a plan, succession plan because everybody does change. >> Mhm. >> You know, and so at least you have that in place you're like, hey, this is what's going to happen or we we're knowing to expect this. And you don't a lot of times you can break the roofs up into smaller sections so you're not like, oh, we have a $700,000 re-roof. No, it could be like 60 or 70 or 40 or whatever that looks like. So then you don't have this enormous bill. Cuz that's the one thing you got to have a roof. >> Mhm. >> And it's got to work. >> And and you got to have it and you got to have insurance unfortunately. As painful as it is. Any other questions or discussion? I mean, I like the idea that
091um like Luke said, you know, we don't necessarily need a repair that some of that money will be reimbursed. See if anybody want to make a motion. >> Sure, I'll make a motion. >> Easy. >> I'll second. >> Christine. All those in favor say aye. >> Aye. >> Opposed. Motion carries unanimously. >> Thanks for coming, Luke. And >> want all of them in that, too. And I'll write in there that we I get to, you know, this is the budget and if it's not used that >> That'd be great. Do we have it in writing? Thanks, Luke. >> Thank you. >> Yeah, thanks for coming again. >> What are you doing here? >> She was born on Saturday. >> Aw. >> Congratulations. >> Thanks. >> Yes, thank you. >> It's sort of like spending money
092every year to maintain the force. And this is a bigger cost if we would have to do a whole section. >> Yeah, and and honestly, the reason why we called them is because the report that we got from them compared to >> Oh god, the other guys was big difference. >> Like night and day. They just wanted to trash everything and >> Like I said, that was >> They just wanted to put all new on everything. >> Like I said, when I proceeded when I proceeded in the meetings, that was my big in the minutes, that's that was my big question, like, why are we doing that if we're putting on all new roofs on everything? But that's I wasn't exactly sure how much we're replacing. >> Yeah. And so, when they came out, they
093really went through like infrared uh drone footage of the different buildings and you could see where the >> heat's coming through and stuff like >> You could see where the moisture was being held in there and then they did those that same the core samples and you know, all these different things and they really came back with a with what seemed to be a really put together >> One of makes you feel better they're not just trying to sell you a new roof, too. >> Yeah. And and that's when he had he had mentioned that they do a service maintenance agreements. Uh but we didn't get too far into it then, but uh because of the time that's when we hired him to do that Fine Arts building and this one he they I mean,
094they really thought a lot of the roofs were in a lot better shape than what was originally reported and from the other company and so uh but I think if we could do anything just to keep them I think the gym floor is a good analogy. If we can keep it uh get as long life out of as we can. >> And that won't change anything, I guess, either. Like say, when we do do the new roof replacement we'll still probably get bids from other companies and stuff like that, too. >> Yeah. Yeah. Yeah. Got you. >> All right. We'll move on to calendar. So, last uh month, I'll just remind you that you and I just I shared with you a a draft of what the calendar committee, you know, came up with. Uh
095just wanted to point out again base based upon kind of again this what we were presenting was a very very close match to this year's calendar. The only change was that um there was a instead of doing a full day of in-service in February uh we were going to take that and split that in-service into two half days, so it would be a currently right like right now what we do is October, I don't know what it was this year, but like for next year it'd be like October 9th. It'd be like that second Friday and then the March 5th be the first Friday. We'd go to school half a day and then in-service in the afternoon. What they What they wanted to do is rather than missing an entire school day in February, let's
096just take that in-service day and split it half. So, we'll do in-service in the morning um on October 9th and March 5th and then do um it'd be a work day then in the afternoons. And so, really it's just the effort of knowing that uh half-day 11:30 days are you just don't get a lot accomplished. I mean, there's there's some things that can can get done, but for the most part teachers just kind of feel like they're losing instructional time on 11:30 days. So, um it was really just an effort of let's come to school on we'll come to school on that February 22nd and we'll just split that in-service day in half on those two other days. So, that was that was the big change or the only the only change. So, um with
097that, um I think the one that I've got linked there for you for you to to view, that's the one that uh the draft two is the one that we'd like for to seek approval. >> I'll motion. >> I'll second. >> It's been moved and seconded. All those in favor say aye. >> Aye. >> Opposed? Motion carries. Move on to number 11, discussion of possible approval of KSB membership renewal and KSB legal assistance contract. So, in your folder it is or I guess it's also linked for you, too, isn't it? So, there it is. You guys are probably Okay, so if you're looking at the invoice it says the option one, uh the membership renewal, and then there's the option two, the season pass including the KASB plus all access. So, in years past we
098we do the membership renewal and then you look at the second one, there's also the KASB legal assistance fund contract. I mean, I I would highly encourage you to please approve that one. And then of course the membership, yes, I would I would ask it's the KASB plus portion that that's I think that's the added piece that I I don't think it's I don't I don't think we've done it in the past. I still think though >> We tried it at one time. >> We did it and it wasn't beneficial. >> Yeah, we >> We didn't use enough of it to pay >> use it. Right. Yeah. We kind of tracked the cost or tracked what we used, services we used and what it would have cost us to just pay for it. And it
099is actually For us it's a better deal to do option one and and just pay as we go for like uh I don't know. Just any kind of the training seminars if like the regional meetings and things like that, anything that they charge you for. Uh it's cheaper to just buy those services for us. So, yeah. >> So, we just cut out that 1750 then? >> Yeah. So, yeah, it would just be the >> option one. >> And part of also part of what comes with our like the regular membership renewal is also uh it's required for our workers compensation. >> Mhm. >> that we have So, we're in a workers compensation pool. Uh and uh so yeah, so our membership also allows us to participate in that pool uh as well. So. >> I
100would just I'd make that motion to continue membership and just with the option one and not doing the season pass and then also to continue with the legal assistance fund. >> I second. >> It's moved and seconded. All those in favor say I. >> I. >> Opposed? The motion carries. We'll move on to number 12, the BG agreement for the services on the driveway back there. Um I was just going to point out I made some notes here if you want to go down to page 15. >> I will. >> If you make your way down, it said I believe it's up at the top of page 15 that you can see the client agrees to pay the consultant a lump sum fee of 13,200. So, I just pointed out that that that looks like
101that would be the the cost. If you want to just scroll back up real quick and just jump up to page 13, that's where I made note. That's where exhibit one um kind of defines >> Page 12. >> I suppose one of the other things about with the after doing the walk-through, their plan is to have all the water basically drain that way >> Mhm. >> in the alley when they redo that whole area. So, it's going to create even more water going that way. So, >> could have to be something >> rolling this into that and having it all the work done at one time to ensure that the water is going to run >> Yeah. >> where it's really intended to go. >> Yeah, it's so bad back there. >> city council meeting
102that it would kind of just push it to the grass and the playground, but there's enough area that kids aren't going to be >> I remember that. >> Yeah, well, I I mean that's and that's what I told the city council is that, you know, naturally that's where the water wants to go is to the east. I think even if we would go out there and and I've actually I've talked with Troy Ausmiler about maybe going out there and just seeing what he can do to try to encourage that for time being, you know, to get water going that way. You know, there are some low spots I have noticed when we've gotten some decent rains right up there in that grass area that there is where the water will puddle and it'll sit there
103for a little bit, but um you know, again, it's not that it's not that I want more water going in the playground, but I just feel like though in the in that event if we have a significant rain and we get and we get water to at least flow that far, we still got plenty of other playground area I think that we can we can stay away from that. >> So, where Sorry, where is it going to like all drain to though? I mean, it'll drain that direction, but where is it going? >> the grass kind of >> Yeah, where is the grassy area then? >> I mean, I think that's probably where it'll end up probably coming to a halt is just out there in that big grass area of the playground. Um again,
104just when I go out there and stand and look, you know, for it to get to a point where it would go up above the asphalt of the parking lot and still keep going east, that would be a lot of water. That'd be a pretty significant amount. You know, I think what would end up happening is it would puddle there at the playground and probably start veering uh maybe Mhm. I guess I was I kind of had it going a little bit north like towards the where we have these gaga pits now is kind of where I thought maybe they were it had been. I again, I would think that would be a lot of water to to get that far. I >> going to like cause any problems with like the houses like close
105by though, is it? I mean, if all of the water >> Well, I I think though if it if that's the case, if if we see that water's going in directions we don't want it to go, I guess I feel like that's where we could maybe go back to, you know, that was the the the strategy that I got from the city council gosh, months ago when I was that and there's another location in town where they they've actually dug dug down and and actually put a sump pump and then it just pumped and then they get the water going where they want it to go. So, I guess I was kind of thinking like, well, if if that's still the case, again, we would think about what that would look like, but could we
106eventually just get a pump out there that could >> And I see that's and I think that's what these guys are going to determine is how much >> Yeah. >> I mean, how much water there is. They'll understand how to make it >> Yeah, they should be the professionals as well as the >> it move and and where we need to go with it and stuff, but >> Yeah. >> Uh But yeah, they Anyway. >> You know, and I that that's I mentioned that to Chris. I mean, if this alley's going to be concrete, you know, water's going to be coming down that alley and you know, it's it's going to take a turn and it's going to go directly to that low spot for sure. So, I you know, I'm as excited as I
107am that we've got a a solution, I I so wish it was tomorrow, but >> I mean, this is like the most dry it's been all year. So, I'm okay right now. >> Right? Yeah. >> Tell it rain to go. But like I said, I Troy Troy he and I have been touching base. He he was going to we were talking about maybe again just bringing in some rock or something to get us by. He went out there and looked at it again and he said, "Hey, before I before I bring in a rock or a truckload or whatever." He goes, "I'm going to go up there and spend some more time cuz what we currently have out there is just some other rock that we tried to utilize, but it got shoved and pushed
108in there and it's just causing it's just causing a more of a dam. Yeah. he was just thinking I might be able to move that and then in the event if we do have a rain, get water moving in the direction it wants to go anyway, and then we might be able to even improve it by that. Just just to let it go where it needs to go, but >> And this will be covered as in part of the the grant thing. Do correct. That work there. >> Not No, this will be this will be an additional. I mean, >> Oh, okay. I got you. >> the scope of the work that when Yes, but this >> I didn't know they did I thought I thought they were extending the grant to cover that or
109something. That's why I wasn't for sure, so >> No, this will be So, this will be an additional. >> But it needs to be done. >> Oh, I know. I know. No, I I thought I was sitting there thinking, man, if this is part of the grant, that's even better, you know, because >> be better, but no, my car I'm like there's been days where I'm like I'm going to get stuck. >> Oh, I believe that. I know it needs to be done. That's I just wasn't for sure if that >> Especially when I'm really low on my knee down in there, and I'm not making it out of here. >> Yeah. This would at our expense, this would bring it into being part of the project. The overall project. >> Yeah. >> And yeah.
110So, hopefully that it all is one cohesive Yeah. fix. >> It's coming back. >> Instead of creating a bigger problem >> Yeah. >> down the road, hopefully this will be Hopefully this will just fix it once and for all. Yeah. Yes. Everything has money attached to it this time. Seems like unfortunately. I I'll try to do better next month. >> I'm happy with this money that >> All right. >> My car doesn't get stuck. >> Then there's nothing else I'll look for a motion. >> I'll make a motion. >> Thanks, AZ. >> I'll second. >> Thanks Cassandra. All those in favor say I. >> I. >> Opposed? Motion carries. We'll move on to number 13. Uh lift maintenance agreement. I know. They all came. It's like they all came at one time. >> Well, they
111sure did. >> Well, that's I seemed like about every time I thought I had the agenda done, I'd check my email and I'm like, well, there's another Uh so, just to give you um just some some background information. Of course, uh Margie Hayes, who is our contact who who got it finally our this project going for us. You know, we went through a long time of just not running into we ran into brick wall after brick wall of just not being able to get this done and here comes Margie with her team and you know, we got this done and now we we've got a functional um elevator now and we're in good shape. So, she reached back out and um you know, just brought this to my attention that you know, with with the
112new lift in the system that we have, um just obviously encouraged that we do a regular maintenance. Um we're we're keeping it up to code. You know, of course, just like it they'll send somebody out here and take it through all the the tests and and do everything and so I had meant to reach out to her prior to the meeting and it was it was my fault. I just I didn't make connections with her. I was just going to talk more details and make sure I was understanding it you know, correctly too, but I know I I shared with it you guys. I don't know if you had an opportunity to kind of dig through the the details prior to either, but So, I go um Chris and I understanding correctly? I'm I'm down
113on that price page. They're saying that if we did just the annual one-time annual advanced payment, they're telling us >> 1260 a year. >> Basically, they're letting us know it it comes out to 105 per month. We would just do, yeah, 1260 >> per year and that's what I I guess that's where I was looking at it, too, but I don't know. >> Yeah. And again, it's I mean, we we spent 100 35 plus to get it installed and so I think having somebody that understands it and keeping it in tip-top shape so it lasts as long as possible. >> 1260 a year doesn't sound all that bad. >> So, will they do monthly checks or six months? I had asked them. >> That's what I was sure of. >> I think they do it
114twice a three, maybe per 12 months I read it earlier, but I forgot. Same here, and I can't find it. >> William, I also read >> I scanned it, but I didn't get every single detail. >> Where did I take it? On page six. Page six I read >> Nope. >> Page three, sorry. >> No, it does it signs you up for doing the maintenance agreement for 10 years. >> Yes, that's what I The agreement will commence on the effective date and continue for an initial period of 10 years. >> But with 90 days written notice, you can get out I mean, you can get out of this so. >> Well, on page one under services >> Like once a year, right? >> It looks like once a year. >> Yeah, so I thought. Which
115I think is what's required for its state certification. >> Mhm. I'm assuming per 12 month period. >> Per 12, yeah. Or pretty and that's mainly just for the inspection part of it. Any looks like labor, parts and stuff like that obviously will be separate. >> Mhm. >> Yep, no labor except specified here and parts and supplies will be furnished under Yep. >> It just says per 12-month period. It doesn't say how many times per >> Mhm. >> So, that's just once a year, is it? >> I think it's I'm guessing it's once a year. >> It says state requires us to at least have an inspection once a year. >> I was going to say, I just ran across the attachment A says what the state requires that we do testing every 3 years. >>
116Oh, every 3 years? >> It's included within the terms of this agreement. Oh, that's right. >> to maintain because of our it's based on population. The state's uh for the testing and because of our population of Brooks County, it only has to be every 3 years. >> So, they'll perform the maintenance checks on it every 12 months. >> So, it looks like >> Yes. And provide everything except for the hydraulic fluids. >> Mhm. I can't remember. >> $1,200 price tag better than buying a new one every 10 years. >> You're right. Got to be mainly just greasing stuff and make a I mean, unless our maintenance guys do that which I think probably don't know what they're >> It seems like when we originally got into this too how much I can't remember what the
117inspection cost every 3 years. Cuz it was I don't know how much it was. I don't remember. >> Does this count as a >> Seems like I seen it. >> Is this count as an inspection? >> Well, it would be Yeah, the inspection every Right. Right. So this would include that inspection every 3 years. Uh but I can't remember what that cost off the top of my head. I feel like she told us at one time but way back when we Cuz we kind of talked about this but I had forgot about it until I saw the the agreement. Because it seems like to come out for that inspection is almost is like you know, a thousand dollars or something. You know what I mean? Like basically that year the the inspection price would go
118to the contract but I don't I can't remember what the amount was. >> Well, and I know just when those guys basically were handing the keys over to us saying it was done you know, we installed that there's a door there to the east that that was a part of it. We had to install that so that they could get back there >> for maintenance and um there's so this this of course is just a different this is electrical lift system. So it's got a it's got this electric motor of course back there and there's another one that's they I don't know if it came with the kit or whatever but I'm just saying like he just made a comment to me like, "We're going to leave this here. This is just another motor that
119you know, you you shouldn't have any problems, but So, there's another one sitting back there already. Yeah, they just Yeah. So, >> Is there any special maintenance our maintenance guys do on that or like as far as the lubrication or stuff? That's what I was wondering if >> Mhm. >> So, that right there would be good to have something where we know it's getting done. >> They the day that they came and and said like, "Yes, we're they they they put Dave and I both through just the run-through of of course how to operate it. And then of course in the event that we do need to shut it down or cut power, you know, they showed us how to do that from that back side. But basically just the just how to shut it
120down. And of course we can do that from the outside as well by just locking down the doors where they can't get access to it, but it was just in the event that if we needed to just take another step further and cut power to it. That's that's basically I feel like about the only maintenance training I got for it. You know, I There was nothing about like >> Greasing it? >> Greasing this and oiling >> Anything that needs lubricated? >> Yeah, yeah. No. It's So, I I think having somebody else get out here and >> So, you're talking about a lift? >> Yeah. Yeah. >> Well, we paid for it. I'll put a motion in. >> I'll second. >> Jared and Marlene. All those in favor say I. >> I. >> Opposed? Motion carries.
121All right. Now we'll move on to 14A, which is 6th grade uh sports. Which is a topic that I've had not so much coaches, but parents definitely reached out and wanted the board to uh discuss uh removing that from the sports removing 6th grade from the sports program and letting them go back to organized rec sports. Uh like it was previous. I think it was you know, at the time when we did it as a board, we didn't want it to be like we're doing it this year, we're not doing it this year, we're doing it this year. We wanted to give it a fair try. And I it and honestly, I don't know if it really helped where we wanted it to help and then it's kind of had some I feel like and
122listening to some of the parents uh more unintended consequences of it and of the drastic numbers uh like in track and volleyball and some of those where it's just created more problems than uh than not. And we've had to you know, we've had to add additional coaching staff to help try and manage all those kids and uh like I say, with volleyball and track especially, it's caused a lot of uh just some unintended consequences. So, I think uh I don't know what you had, but >> Yeah, and I I apologize. I was going to um put together just some numbers so you could kind of see what what our rosters were over the last several years and then also see where our class numbers are, you know, kind of for the next three. And I
123apologize I didn't get that done before tonight, but I you know, just again for me looking at where our even our 6th grade, 5th grade and even 4th grade classes are, I mean no, I can't tell you exactly how many of those kids are going to participate in in volleyball, you know, in basketball, and all those, but I don't feel like our enrollments are so low that we're going to find ourselves in that position anytime soon that any of our teams are going to struggle with numbers. So, you know, I just it goes back to a lot with what Chris was saying. I mean, I mean, yes, we at that time, maybe we had a team or two that could have used an extra help, but um I think we just run into more more
124struggles with it than you you know, than what it's been able to benefit us, yeah. Yeah, so and you know, I by all means, I mean, I I like giving kiddos opportunities and things like that, but I I'm also um uh as I've sit there and I've watched some of the junior high games, volleyball, basketball, it doesn't matter. I mean, I've just I've watched and you know, the coaches, they did everything they could. They did a great job of trying to provide playing time for all these kids, and some of those kids get down on the floor, and then, you know, they're just they're lost. And you know, and then, you know, and that's not good either cuz you want kids to have positive experiences. You want them to go out there and enjoy that
125fun. You don't want to put them out there and then not knowing what's going on, and you know, so that was kind of something I noticed too where you know, they I think there's going to be some benefit for those sixth graders to stay involved in the rec programs. Our rec programs are extremely strong right now in in everything. So, let's just let them have those opportunities the rec programs and gain that experience that way, and then when they get to be a seventh grader, then then we're ready to put on the the Plainview uniform and and go to work, but yeah, I mean, it just I think again, I may be I'm I'm looking over at a junior high coach right now. I might be speaking. I mean, they they just that was their
126challenge. I mean, they they loved the kids who are participating, but it was also a bit a challenge of of trying to get playing time and get kids on the floor and you know, when you're when you're doing that, putting kids on the floor, of course you're you're also pulling kids off the floor and you know, it's it's hard. I think we're just I think we're giving giving our coaches and kids, more importantly the kids, just better opportunity of Going back to six going back to giving the sixth graders the opportunity to play at the rec >> level. >> I had some parents approach me not just recently, but probably like in the last three or four months or so. Yeah. >> Yeah, I know from being on the rec board, I mean, we're constantly
127having to every year we have to do something different or combine girls and boys for one sport and and so that may have worked at that time, but I can see a reason why we're got enough kids now where we're not really needing it, so. >> And I would I mean, I well, I don't know. I mean, like I said, I I just ran out of time. I was getting some other things done and I truly wanted to have a graph or something that we could just look at and see, but I just didn't >> Yeah, and I mean, it's always something. I mean, there's and different districts do it different ways. Some districts, you know, just I mean, they >> Like one sport or >> one sport if they have a problem that year
128and that's what the parents and the school board wants to do. Uh and it's just for a one-year thing or or whatever. I don't know that that's necessarily what I like, but uh I just some of the parents I've talked to uh they just really want them to be able to to play and get some >> Yeah, and it seems like there's >> get some game time experience where right now they you know, they practice, but they don't always have the opportunities because other schools don't have >> Yeah. >> 40 40 girls out for volleyball. So they don't have enough kids to play us. >> times you might only >> one or two of those kids who are actually ready to step up right to that level then the rest of them kind of get
129left behind. >> Yeah. And so, yeah, the parents who talked to me, they just really wanted their kids to be able to go back to sixth grade rec sports and compete against others, compete against other sixth graders and >> and not get pulled out of class. >> Yeah, and not not have to leave class and all of those things, so. I don't know what we need for a motion, but >> All motion in favor. >> I don't know. Do we >> Look look for I don't know if we need >> I would just yeah, look for a motion to to remove sixth grade sports from our junior high athletics or activities. >> All motion. >> I'll second. >> Alexandria. All those in favor say I. >> I. >> Opposed? Motion carries. All right, I move
130we go into executive session with Superintendent Chris Reinhardt, high school principal John Hahn, and athletic director Teresa Rudman to discuss classified staff pursuant to non-elected personnel exemptions under COMA and the open meeting will resume in the board room at 7:00 10. >> 8. >> Or not jeez, I mean 9:10. >> But jeez. >> I'll second. >> I was subtracting instead. I don't know what I was doing. All those in favor say I. >> I wish it was that. >> Mhm. >> executive session with the same administration and this board for an additional 10 minutes. >> I'll second. All those in favor say >> Aye. >> Opposed? Motion carries 4-0. >> So >> My husband is in his office. >> I'll move. >> these pretty quickly, I think. So, first, number 15, approval of of classified
131resignation for Haley Guerrero as dishwasher. >> I'll make that motion. Thanks, Izzy. >> I'll second. >> Cassie. We'd like to thank her for all of her time helping out in the kitchen. Uh All those in favor say aye. >> Aye. >> Opposed. Motion carries. Number 16 is a supplemental resignation from Jesse Platt for assistant junior high volleyball coach. >> I'll make that motion and we thank her for taking that on for us for a while. >> I'll second. >> Izzy. >> All those in favor say aye. >> Aye. >> Opposed. Motion carries. Number 16 is approval of supplemental uh contract recommending Jessica Teen for head cross country coach and assistant track coach. >> I'll make that motion. >> Izzy. >> I'll second. >> Marlene. All those in favor say aye. >> Aye. >> Opposed. Motion
132carries. >> Is this assistant track junior high or high school? >> High school. High school. All right. 17A is a leave request from Travis Dixon for >> What was Travis Dixon's is at the bottom. >> Oh, is it? Now, which one was that? >> That may be one of my most recent one was um It was the one from Mrs. >> Wingfield? >> No, I should put these in order. Um This one. >> Chris, would it be allowed or done to tell me? Would it be allowed since if these with these leave requests if we put them together in one motion? >> Yes, or do you want them all separate? >> It doesn't matter to me. It doesn't matter? >> It doesn't matter to me. >> Okay. So, motion to approve. >> I would move
133to approve the leave requests that we >> As presented. >> had before us as >> presented um to encompass all of those all of the leave requests that were discussed. >> I'll second. Does that work? >> It's been moved and seconded. All those in favor say aye. >> Aye. >> Opposed? That carries. Then we can move on to >> I'll just leave you that one that's not working there. One that >> Uh you can sort through all that. Merry Christmas. All right. I move we go into executive session with Superintendent Chris Reinhardt, elementary principal Mandy Dobson, and high school principal John Hawn to review staff positions pursuant to non-elected personnel exemptions under COMA. >> If you want to shorten that up I don't know if you have much time for if you don't want >>
134Well, >> Yeah. >> we'll just leave it. >> Okay. >> Uh resume in the board room at What is it? 9:40? Is that right? >> I second. >> Marlene, all those in favor say aye. >> Aye. >> Opposed? We are in executive session. >> Mhm. >> John Blank here. >> I move we go into executive session with superintendent Chris Reinhardt and building principals Mandy Dobson and John Hall to discuss negotiating negotiation items under the exemption for employer-employee negotiations under COMA. The open meeting will resume in the board room at 9:56. >> I'll second. >> Okay. All those in favor? >> Aye. >> Opposed? Motion carries. >> Who seconded that? >> Mhm. >> If there's anybody still watching or anything in the public, I would just like to thank everybody that did get out and vote.
135No matter how you voted, thank you for approving level question one, but thank you for getting out and voting. >> We'll see. >> And thank you to the people on the bond committee that helped with the with that process. Thank you, Mr. Reinhardt. >> All right. I look for a motion to adjourn. >> So moved. >> I'll second. >> All those in favor, say aye. >> Aye. >> All right. Thanks, everybody.