001Lori Austin here. Harrison Gillan. Chris Hansen here. Cassandra St. Germaine. Ay Molina here. Scott Stal here. Marlene Whitney here. Chris Rhart here. Stand for the flag of the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right, we'll move on to a time of open forum. It doesn't have anybody to speak. Take a minute to welcome Mandy to the to our our board meetings. We're glad to have you on the team. Uh, and next we'll move on to the agenda. There's a couple changes. We have a a 22A is a leave request and a 23A is a resignation. So for a motion to approve the agenda as amended. I'll make the motion. I'll second and Marlene. All
002those in favor say I. I. Opposed. Motion carries. All right. Election of officers. Do we have a nomination for president? I would like to nominate Chris Hansen to continue our president. done such a fine job here. And uh I would gladly second that. All right. Any other? If not, we take a vote. Uh all those in favor say I. I. I. Opposed. Motion carries. All right. And look for a nomination for vice president. Would like to nominate nominate a I'll accept. Okay, I'll second that. All right. All those in favor say if nothing if there's no other nominations, we'll vote on that one. All those in favor say I. I. All right. Motion carries. All right. We'll move on to the consent calendar. The minutes uh were sent out for the regular meeting and the
003special meeting from the 27th. Uh and then the the reports for the bills are in there and that's changed a little bit and they're still I don't know. I don't do the bills. Share those. So yeah, so the report has changed a little bit with the new software and stuff. Yeah. It looks a little It looks a little different. And uh so if there's any questions or anything, feel free to reach out to Chris. And uh I actually like it's easier to read. I think I I do too. It's a lot It's clean. Really clean compared to the old one. Actually, payroll looks a lot better, too, doesn't like this report is so much cleaner than that old one. There was so much old one was hard to report. Jargon. It was hard. It was
004hard on the eyes. Yeah. Anyway, if there are any questions as we transition, just let Chris know and he'll uh look into it. Uh I guess that's it for the consent calendar. Look for a motion to approve as presented. There's no questions. So move. I'll second. AZ. All those in favor say I. I. Opposed. Get my hand involved with all this. Huh? All we did was used to do with a hand. Now I get all thrown off. I do both. You can do both. I will. I'll just keep doing it for five minutes. It doesn't It only counts once though. It only counts once though. Dang it. I want the power. Communications. Do we have anything from PK&A? No. No. All right. We'll move on to reports. Smoky Hill. It's in your in your packet.
005Uh basically from the service center side uh they're working on uh some strategic planning because with some of the cuts from the federal money and uh and some of that's supposed to be reinstated now like the letters training and some of that supposed to be coming back now. But uh otherwise we've ex we've signed contracts to expend a lot of money that we were supposed to be re that we had planned to be reimbursed for that potentially now we won't be. So uh we just meant shifting around some funds to make uh to make accommodations for that and make sure that you know everything runs smoothly at the service center. Uh and they are still working on health insurance at the service center. So our renewal comes up at the end of the year in
006like December, but you don't get your renewal rates until like November and then you don't have time to shop around. So they started in January shopping around for uh a different option and uh they're getting really close to narrowing it down. They have at one time they were up to like six or seven different options and they've started narrowing that down to the best you know possible option. uh for one to get prices down and for two to get employees coverage that works for them. Because one of the problems with the the most recent change that we made is some of the services that used to be covered aren't and some of the stuff that the employees used most uh isn't the coverage that used to be. So trying to work through all that and
007really look into how it affects uh the the actual employees of the of the service center. So, uh, it's been a lot of work, but I definitely commend them for, uh, taking it on in January and and so we had plenty of time to really come up with some kind of solution because, uh, there it it just I mean it just isn't sustainable currently. Uh, so Blue Cross Blue Shield that you guys have, right? That's No, that's who we used to have. Okay. Uh but I'm trying to think it was I think there was one year where we had a huge increase of like I mean it was like 27% or something to stay grandfathered and then like the next year or two they got hit with like 37% increase and it just it didn't
008fit in the budget so we had to leave Blue Cross and so it's kind of been every year we've been jumping every couple years we've been switching and so they're really trying to find some kind of solution. that hopefully is a little more long-term. And I think that I think those markets have kind of calmed down a little bit now. Uh and so hopefully we can find a good solution, but I know that's another one of their major focuses right now. So, uh special ed co-op, uh the reports in front of you, uh still trying to finalize negotiations. uh have a meeting for that coming up. Uh Bu Shield this year looks like it went up 5.9%. We'll just call it six. Lot better than it was last year. I believe that Freedom Claims they
009implemented it some time ago. It's really helping out the uh everyone who's covered under that. Um but it's kind of good to see that it didn't really make a big jump. Um, yeah. So, we'll just kind of go back and forth on negotiations. So, hopefully we'll get that resolved here soon. Sounds good. Uh, any other board of education member reports? If not, we'll move on to superintendent report. I was just making some notes here um kind of before we got started. And I guess this the first thing I have is just to give you guys a just a big thank you for this opportunity. So I've uh of course my first board meeting. It's it's been on the calendar for a while. I've been looking forward to it, but uh crazy how fast it's it
010got here. But thank you very much for for the opportunity and looking forward to the many more still to come. So um even though school is not in session, it's been a busy place around here, at least for me anyway. So, at the top of the list, school specialty, uh, they were here June 30th. We they brought the order, if you can remember, of course, we we had the traveling classroom that was in Mrs. Brown's and Mrs. Kro's classroom. And so, after utilizing the traveling classroom for that that spring semester, then we were able to identify, you know, truly the furniture pieces that both those teachers wanted. So, those were those were delivered June 30th. Um, kind of like what you see with any type of big delivery, some of the stuff made it, some
011of the stuff did not. Um, the lady's name who we've been in communication with, Benny, she was here that day, so she was right on top of taking notes and knowing what items we're still looking for. Uh, the other unfortunate thing about it was is that, you know, when we even started this furniture um, project, you know, we we knew we wanted to standardize everything as Mrs. Garing has been talking about, you know, so we wanted black legs and black trim and then what they call the great elm tabletop. And unfortunately when that day when they were installing things and and putting it in the classrooms, I walked in and we had black legs and black trim and black tabletops and everything was black. So even though it was black, I mean it didn't look
012terrible, but it wasn't the gray elm that we had ordered. So um of course with conversation with Vinnie, she she was already on top of it. she had already been on a Zoom with her her communication and they were correcting it. So, we're we're going to make those. Now, the desk, we let went ahead and left them in there just in the event that maybe school might get started before the right one show up. So, we do have tables and desks for students. It's just they're not the ones that we we So, they'll be making that correction for us and then we'll have everything. So, and then just another note on that, while Vinnie was here, um I went ahead and just took her up to our elementary library, you know, the the shelving and
013stuff that we have in there is still the shelving that's been in there since then upstairs was a junior high. And so, we have shelving when we have books that are, you know, 7 foot eight. I mean, they're up high. And elementary kids just obviously can't reach up that way. So, we've we've had some conversations about what we can do to make the elementary library more elementary suitable. And so, I took her up there just to brainstorm and, you know, she took a few measurements and stuff like that. And so, we were just of course just talking about smaller, shorter shelving that would fit more of the elementary. So, she was going to put something together and maybe give us some numbers. So, that might be something I can come back and and share with
014everybody later. See what see what it comes out to be. just uh something that just came to mind. Would that be something that uh our wood shop would be able to take on or or present something to? Is that too big, you think, in your opinion? I my opinion is that's probably getting big. That would be a big undertaking. Okay. I mean, I guess I it's not that I wouldn't be opposed. I just think that kind of what we were talking it's it's a lot. It's a lot of sheling to go through. So, um, Julie, some I guess now that you said that though, there might be some there might be some other ideas though. I could maybe reach out there with them and share. Yeah. Um, so we had 11 um non-district or out
015of district um applicants um that applied. Our our deadline to notify those families of course is July 15th, which is tomorrow. So, um, I gave you a breakdown there to just to give you an idea like where all kind of the age groups of where those came from. I sent out letters on July 8th to to let them know that all's all's good. So, um, is it on your is it on my on the board report? Do you not have a copy of my board report? I don't think so. Oh, my apologies. I thought maybe I thought maybe it was in your Okay. So, Um, six preschool, two in the K6 building, and three in the junior high is how it turned out. Say that again. So, prek is prek is six, two in the
016elementary the K6 building, three 78 students. So, we didn't didn't have any out of district high school. But anyway, those letters have been sent out and we've notified we met our deadline to notify those parents that they've they've been approved. We've we're still under our cap, you know, so we're okay. Uh the other thing I wanted to definitely bring to your attention and just make sure that you were aware of uh Sarah Vonfeld, of course, from Sacred Heart had reached out to me here this past week or maybe even two weeks ago. And you know, of course, the Senate bill 114 has has been a a common conversation you among schools and this is one of course that um allows the virtual or non or the the private schools the non-public school students to attend
017activities and and participate in sports. So, um they do have or they Sacred Heart will have sixth graders uh this next academic year. And then they have two girls who would like to uh participate in volleyball law. And so she had just reached out to let me know that that's what they wanted to do. Um I just I simply wanted to make sure, you know, got my eyes across my tea. So I I contacted Mrs. Rubman. I had her reach out to Quesa just to make sure that we were moving in the right direction with that. Kesa had notified Mrs. Rman that, you know, yes, since we do offer junior high sports to our sixth grade, that yes, we would offer we would offer them provide those opportunities for their sixth grade. And it was
018also kind of interesting how this played out on that that same day that I got the call from from Mrs. Vonfeld. it pro I feel like it was probably within the hour earlier. Um I come walking in the office and Sharon had handed me a packet with the renewal information for the insurance that we had purchased last year that covers the sixth graders and they don't fall under the case that only covers 712. So we had taken out a extra insurance policy to cover our sixth graders last year. So she hands me the renewal information for this year. I go through it and and signed it and updated the information and and handed it to Sharon, like I said, within the hour. And then I felt like Sarah was calling and saying, "Hey, we've we
019were sending you some sixth graders." So, I was like, "Sharon, hold up. I might need might need to adjust that." This is kind of interesting how those two topics were right there with so close of a window. But, but um just wanted to bring that to your attention, I guess, also too, just to um let you understand. So I did reach out to that insurance company. Sunny Hinrich is the gentleman who I was in touch with. I explained to him the situation how you know they are they are not enrolled as our students but they are or will be our athletes. Just wanted to make sure that those two students would also fall under that. And he assured me yes they are they are covered. So uh between the conversations I've had with Mrs. Rudman
020and our insurance I I feel like we've we've covered everything. So, just wanted to definitely bring that to your attention. Of course, two students for right and they're going to be in a year they're going to be going to be here in our in our building participating in sports anyway. So, but it was just the main thing I just told Chris is just to, you know, let everybody know and and just to make sure that we're covered with our insurance if we need to change something or whatever we got to do. But I mean it definitely we want them to it's just like when we do stuff with NTOA we want all the kids to get to have an opportunity to participate and yeah and be a part of the team. So Yep. Um I
021kind of feel like the rest of the things I'll run through them quickly. Um just to let you know I I did I've had the opportunity to meet my mentor that I will have this year under the Kelly program Kina Brin. She's the current superintendent at KBY. So, I've had a Zoom conversation with her as as long as I've already had two or three just phone conversations and just check in with her. So, she's been an excellent resource for me um to to lean on and get some guidance. So, I'm very thankful for her. Our gym floors, um Jeff Balling, who's he's the gentleman who has been doing that for us the last several years, he was up here on Thursday the 3, and he got both the high school gym and the Cardinal floors
022refinished. I stepped into the cardinal gym earlier and looks pretty nice. They're nice and shiny. Yes, absolutely. So, he did mention, I guess just another heads up, he did mention that according to his records that we have come to the time where it, you know, the recommendation is to really go down to a he he described like really sand things down, resand it. And he said we're reaching that point. So I think we are we're somewhere I think about the we might even be in about year six or seven since we've done that. He said the recommendations about every five. So we I just told him I would definitely bring that to your attention and we'll we'll discuss maybe what we want to do this this next go round. So other projects again going around
023the campus. We had I reached out to State Glass. They're the ones who we have we've got the work set up for them to come and and fix this the recess door. Um but unfortunately they were they told us they would be here last week and unfortunately they didn't make it. So we're I'll continue to reach out to them and see if I can get them on campus soon. Uh I've communicated with our janitorial team. We've we've got dates down on the calendar for the waxing. Of course, that's always a big undertaking every summer, but we greatly appreciate the the work and effort that our our janitors put in to to make sure that those the hallway floors and classroom floors are all looking good. So, that that undertaking is has started. Actually, they were
024in the Cardinal Commons today cleaning and prepping that one. So, that'll be another big check mark on the to-do list. Obviously, you've noticed we got roofing progress taking place right now. So, that's a huge that's been such a a nice thing to look out the window and see that going on. We're happy that that project's getting taken care of. And and on that note, too, you may have remembered when we've done some ward tours when we've gone into the band room because of the leak and the water troubles that we've had in the band room. We've had some carpet that's been damaged and you it's gotten wet. Uh, so of course now that the roof is being addressed, I did reach out to Vitam to see if when they can come back and and get
025those carpet pieces. I think there's I guess probably like six or eight carpet pieces that would just need to be replaced and done. So I reached out to them to try to get them on the calendar. Um, unfortunately I haven't heard back from them yet. So it'll be another I'll just And then uh enrollment, the online enrollment is actually set to roll out tomorrow. we'll push that information out and start communicating and advertising that majority of the of course the enrollment is just done online through powers school. So, we feel like we've made huge progress with that. And then our in-person enrollment date is scheduled for July 24th from 9 to 7. And as always, we'll be in the Cardinal Commons. All the secretaries and and I and the building principles, we've we've been emailing
026and just talking about again the setup and plans for that, but I think we're we're in a good place there. And then Don, was this where you want me to remind him of this? Um, I made a note too, the just to re reach out to you guys, the KASB conference in Witchaw is November 14th through the 16th. Um, I know I think this is one that I don't know how many we've we've had go in the past, but kind of depends. Sometimes three, four, two, kind of depends. The thing is with this one is um it's kind of like a demand. I mean, if if you register for it, then they send you the link for the hotels, right? Exactly. So, it's kind of one of those things if if you say you're going
027to go, kind of commit to going, you know, because it just makes it hard that if we register and then we get the hotel rooms and then if obviously I know plans can change, but then we put our And the bigger thing too is to we lose money. Yeah. Sometimes we lose money if the hotel rooms are cancelceled, but things happen. So, but the other thing is is she also like last time I think we had people in two different hotels potentially. Uh so, so yeah, the earlier the better to get hotel rooms that are closest to the venue. Exactly. Exactly. But also to kind of be more of I'm pretty darn sure I'm going to go. Right. Yeah. Right. Yeah. I went last year was the first time and I really enjoyed it. There's
028so many topics uh that you could just learn from. The hardest part was a lot of topics that I wanted to attend to being offered at the same time. Right. So, it's like well, right. Um but yeah, I would like to go again. Um I'm pretty sure I would like to go and you can count me in for that. Well, and my pitch is is obviously with just me being new in my role and and obviously I want to go or I will be going and I think it would just be it would be a great opportunity and for us to go to these things and have some conversation too. So that would be my my little pitch to encourage everybody to come with me. Come join me. Yeah. And like I said, you could
029also let me know if you don't know for sure yet. I'd be a strong tentative. Yes. But before I commit, I would want to make sure. Well, I kind of want to make sure that that might not be the same weekend that they have the high school play cuz I would state to play. Well, you can let me know. I mean, so I'm hoping Yeah, I'm hoping to go I don't have that set yet, do you? Well, actually, I do think we high school play. No, we did not put that on. That was okay. We're well. We're going to have a meeting in August and solidify it. That will be solid. Okay. Yeah. So, we'll make note of that. Maybe avoid November 14. Now, you can just take that up. Take that date off. Yeah.
030What What date? I mean, is that 14th to the 16th? I think November Friday, Saturday, and Sunday. Yeah. Yeah. November 14th through the 16th. Well, it used to be opening the weekend of wrestling. Registered this week. That's for sure. Yeah. So, yeah, I'll be a No, I think now here's here's a here is a question, though. Do you got to be currently on the board or is that going to be opened up for people that are elected in August? in November. November, November because it's going to be the first week of November. I mean, it's going to be too late by that point. So, never mind. Never mind. I mean, I may be able to get it registered, but I may not be able to find the money. Yeah. When they when they when it
031when the convention was in December, it did work for to go because they did back then they did that new board member training and stuff because that's Harrison and I went before we took office. Yeah. But now that they moved it up to November, it's it's like the next week after the election. So that's a big commitment for somebody. Yeah. Throwing it out there. Yep. I know. I think they do a lot of that cuz I did I did go to before I started officially in January and that was a Yeah. So now they do now they do that new board member training in J. Did we do it in January? Yeah. I think it was in January. I think it was in January. They do. The only thing you don't get with that though
032is is all the other stuff. I know all the other stuff because it is it is good. Especially because it's just I don't know. It's almost too much though. Sure. Your first time. So anyway, but yeah, good thought though. All right, that was all I have. If there's no questions, I'd move to approve reports or accept the reports. I'll second a Z. All those in favor say I. I. I. Opposed. Sorry. I got you. His hand. Uh, all right. We'll move on to number 10, appointments to district positions. So, clerk of the board, we have Don Tifo. Deputy clerk of the board, Sharon Williams. Treasurer of the board, Tracy Selmer. Trreny officers Mandy Dobson, John Han. Free and reduced meals. Free and reduced meal appeals officer Chris Reinhardt. Food service representative Jamie Husman. Capers representative
033Don Tifo. Uh Smoky Hill service center board representative. I would be happy to remain there. uh special education interlocal cooperative representative. I would like to continue to do that. If if nobody wants to uh jump in, I' I'd still be happy to continue that role. Okay. All right. And board negotiation team members, uh I'm technically you're technically am I done? Yeah, I'd be willing to say if nobody else wants. Okay. So, Marlene, would anybody else like to I will. Is it Lori? Does that work? Our works. Uh cons consolidation state plan coordinator Chris Reinhardt, homeless children coordinator Chris Reinhardt. Title coordinator Chris Reinhardt, freedom of information officer Chris Reinhardt. Uh bloodborne pathogen officer is the Brooks County Health Department. asbestous management coordinator Dave Sturgeon and government relations representative. Currently, it's Harrison and he's going to
034be going off. So, anybody else is interested in that. If not, I would I would do it. Get up for it, big guy. I'm assuming Scott doesn't want to do it. No, I'm good. For a couple months. No, I'm good. All right. If there's no questions, need to approve those district appointments. Second volunteers. Thanks, Scott. All those in favor say I. I. Opposed? Motion carries. All right. Assignment of uh district uh fees. Uh we have the mileage reimbursement rate um increasing it to the new state rate of 70 cents. Uh, and I mean, can I'm I'm just wondering, can we make a motion to just tie it to the state rate? I mean, as it goes up, we just If it goes up, ours goes up. I don't know. I mean, and then, uh, we
035have a substitute teacher rate. Uh, currently it's at 110 per day. 110. And continuing with that, yeah, would be the recommendation from Chris. I'll make a motion to accept the uh new state rate for reimbursement and the teacher rate currently 110. Okay, I'll second Marlene. All those in favor say I. I. I. Opposed? Motion passes. All right. Now all the fun stuff. Yeah, I guess the first couple don't have resolutions, right? So So the official uh depositories is First State Bank and Astro Bank. Official newspaper is the Planeville Times. um and then adoption of 116-hour calendar for the 20 52 26 school year. It's not necessarily adoption of the calendar. We already did that, but just the fact that we're going to go on that you could do hours or days. So, we're going to
036operate on theund or 1,116 hour calendar. Uh so those don't require resolutions necessarily. Then starting with the next one. Uh there are resolutions. Do we have a pen? An extra pen. I'll say you can use one. You have a pen? Yeah. Okay. So I get a couple of minutes to All right. So the first resolution 7-14-25-1 resolution to create an early payment program for the fiscal year 2526 for the Planeville Unified School District number 270 July 14th 2025. Whereas the Planeville Unified School District number 270, Planeville, Kansas, has determined that the creation of an early payment program is needed. Whereas Kansas law authorizes the establishment of early payment program. Now there now therefore be it resolved the board of education of Planeville Unified School District number 270 Planeville, Kansas in a regular meeting duly assembled
037this 14th of July 2025 that an early payment program is created for the purpose of expending funds for school purposes as defined in KSA 66-104. The clerk of the board shall recommend payment to vendors and suppliers for goods and services upon satisfactory receipt of all goods or completion of all services and for which there is a district purchase order number issued as provided in board policy. The board shall consider payment of the bills recommended for payment at regular board meetings except as provided for ine policy. The board may designate one or more employees to pay bills in advance of any board meeting in order to avoid a penalty of late payment or take advantage of early payment discounts. The program shall be administrated by Don Tifo, clerk of the board, adopted this 14th of July,
0382025. The board of education of the Unified School District, 270 Brooks County, Kansas. This is why Nathan always go on vacation as president. So he didn't have to read these and I did. Oh, that's right. All right. The next one is resolution number 17-14-25-2. Resolution authorizing waiver of generally accepted accounting principles Planeville Unified School District number 270 July 14 2025. Whereas the Planeville Unified School District number 270, Kansas had determined the financial statements and financial reports for the year ended June 30th, 2025 be prepared in conformity with the requirements of KSA 70-75- 112A are not relevant to the requirements of cash basis and budget laws of this state and are of no significant value to the board of education or members of the general public of the Planeville Unified School District 270. And whereas there
039are no revenue bond ordinances or resolutions or other ordinances or resolutions of municipality which require financial statements and financial reports to be prepared in conformity with KSA75-12A for the year ended 2024 through 2025. Now therefore be it resolved that the board of education of Planeville Unified School District number 270 Kansas in regular board meeting duly assembled this 14th day of July 2025 that the board of education waves the requirements of KSA75-112A as they apply to the Blaineville Unified School District for the year ended June 30th 2025. Be it further resolved that the board of education Be it further resolved that the board of education shall cause the financial statements and financial reports of the Planeville Unified School District number 270, Kansas to be prepared on the basis of cash receipts and dispersements as adjusted to
040show compliance with cash basis and budget laws of the state. All right. Resolution pursuant to KSA72-8205 setting of board meeting dates, times, places for the 20 2025 2026 school term. bit resolved that pursuant to KSA 72-8205 the board of education of unified school district number 270 Ricks County Kansas at its regular meeting held July 14th established following meeting day the following meeting schedule for regular board and educ board of education meetings to be held during the 2025 2026 school year of commencing meeting is 700 p.m. Day of the week for the meeting is Monday. The week of the month for the meeting is the second Monday. Meeting place is 203 Southeast Cardinal Drive, Planeville, Kansas. The board of education dates are as followed. July 14th, today August 11th, 2025. September 8th, 2025. October 13, 2025.
041November 10th, 2025. December 8th, 2025. January 12th, 2026, February 9th, 2026, March 9th, 2026, April 13th, 2026, May 11th, 2026, and June 8th of 2026. Uh, board of education retreat nights uh that are available are as followed. September 29th, 2025, March 30th, 2026, and June 29th, 2026. If the amat if the established meeting date falls on a Sunday, a legal holiday or a holiday specified by the board of education, such regular meeting will be held at a date and time determined by the board. If the established meeting is canceled because of an emergency, the board shall establish and give notice of a new meeting date and time. Board of Education reserves reserves the right to adjourn any regular meeting to another time and place. Resolution authorizing destruction of records, Planeville Unified School District number 270,
042July 14th, 2025. Whereas the Planeville Unified School District number 270, Planeville, Kansas, hereby authorizes the clerk of the board to destroy records pursuant to KSA 72-5369 and 72-5370. Bookkeeping and accounting records which are original books of entry, claims, vouchers, purchases, and purchase orders after 5 years. Formal audit reports after 5 years. financial papers of any type relating to programs supported by federal funds after 3 years or such longer time as may re be required by applicable federal law. If all financial papers not otherwise specified after formal audit reports have been completed and filed in the appropriate offices for a period of six months, warrants, warrant checks, receipts, cancel checks and requisitions. Official bond insurity or indemnity after five years after the termination of term of employment. Insurance policies after 5 years after the expiration of
043the term therefore or thereof. Bonds and coupons stamp paid or cancelled and returned by the state fiscal agent 6 months after the next following annual formal audit of the school districts. Records, records, documents or papers not specifically mentioned or authorized in 725369 shall not be destroyed when such record, document, documents or papers by their nature should be preserved permanently. Records obviously of only temporary value may be destroyed after a reasonable time. adopted this 14th day of July, 2025 by the board of education of the Unified School District number 270 Rooks County, Kansas. Resolution to resend policies from 2024 2025 be resolved that all policy statements found in the minutes of this board of education prior to July 1, 2025. Accepting approval of the 2526 handbooks be rescended and that the board of education adopt the
044policy manual as presented and recommended by the superintendent of schools to govern the school district during the 2025 2026 school year. Subject to periodic review, amendment, and revision by the board of education. We got three more. All right. Resolution to establish petty cash fund. Whereas the board of education of unified school district number 270, Rooks County, Kansas has determined that the creation of a petty cash fund is an efficient method to pay expenses for school district purposes and emergencies. And whereas Kansas law authorizes the establishment of petty cash funds. Now therefore, be it resolved that the board of education of unified school district number 270, Rrooks County, Kansas, that a petty cash fund designed as the building petty cash fund is created for the purpose of receiving and expending funds for needed district expenditures in
045an emergency. The fund shall be in the amount of uh Planeville High School $1,500, Planeville grade school $1,500, and district office $50. This fund shall be administrated by the building principles. The building bookkeeper shall keep a record of all receipts and expenditures of the fund and shall prepare and file with the board a statement showing all receipts, expenditures, and balances at the end of each month and at the end of each school year. An itemized receipt shall be maintained for ex for for each expenditure. Any person authorized to administer pettyash fund shall be bonded by the school district. Upon proper report to the board, the petty cash fund shall be replenished by payment from the appropriate fund of the school district. The pettyash fund shall not be loaned or advanced against salary of any employee.
046Funds in the pettyash fund shall remain district funds that shall not be considered school money for purposes of KSA 72-8202D and the provisions of KSA 12-105B shall not apply. Adopted by the board of education of USD270 Ricks County, Kansas the 14th day of July 2025. Resolution to establish activity fund. Whereas the board of education of the unified school district number 270 Rrooks County, Kansas has determined that the creation of an activity fund is an efficient method to pay expenses for student activities and whereas Kansas law authorizes the establishment of school activity funds. Now therefore, be it resolved by the board of education of unified school district number 270 Ricks County, Kansas, that an activity fund designated as the Planeville High School Activity Fund and Planeville Grade School Activity Fund is created for the purpose of
047receiving and expending funds for student activities including athletics, music, forensics, dramatics, and other board approved student extracurricular activities. The fund shall be administrated or administered by the building principal and the building bookkeeper shall keep record of all receipts and expenditures of the fund and shall prepare and file with the board a statement showing the all receipts, expenditures and balances at the end of each month and at the end of each school year. Any person authorized to administer the funds shall be bonded by the school district. Funds in the activity fund shall remain district funds but shall not be considered money for purposes of KSA72-1136 and provisions of KSA 12-105B shall not apply adopted by the board of education unified school district number 270 Ricks County Kansas on the 14th day of July 2025. My signature
048is getting worse on everyone. I know. Last one. Resolution to establish home rule by board of education. Whereas the board of education of unified school district number 270, Rooks County, Kansas, has determined that the exercise of powers granted by the legislature is of the benefit to the board and local patrons. And whereas Kansas law authorizes the board to transact all school district business. And whereas the board intends to adopt policies that the board deems appropriate to perform its constitutional duty to maintain, develop, and operate local public schools. And whereas the board acknowledges that the power granted by law shall not be construed to relieve the board from many obligations to comply with state law. And whereas the board acknowledges that the p the powers granted by law in this resolution shall not be construed to
049relieve any other unit of government of its duties and responsibilities prescribed by law. And whereas the board acknowledges that the powers granted by law do not create any responsibility on the part of the district to assume the duties or responsibilities that are required of another unit of government. Now therefore, be it resolved by the board of education of Unified School District number 270, Rrooks County, Kansas, that the board shall exercise the power granted by law and by this resolution adopted by the board of education of Unified School District number 270 Rooks County, Kansas, the 14th day of July, 2025. So now I'd look for a motion to approve. So moved. Thanks, Scott. Marlene. All those in favor say I. I. Opposed. Motion carries. We will move on to number 13. Uh, review of the annual
050board of education business calendar. So I think this is in your packet, right? Yes. So, uh, if you remember what this looked like in the past, it, um, the only thing I did is, I mean, it's formatted a little bit differently, but the items are still the same. They're still in the same months. And really, other than just, I guess you could say I gave it a faceelift a little bit, but other than that, it's it's pretty standard what we've been following for for several years. So, and this is just kind of bas this is basically what we start with to build the agenda every month is this is the business that you know typically we do each month and then all of the other items you know get added in there. But these are
051the the just regular course of business stuff. So we he kind of made it a checklist so that you can go through each month and make sure make sure everything's done. And so you can look you can keep this and look back at it if you're wondering I wonder when we do whatever. You can look on here. Thank you for doing that, Chris. Yep. Absolutely. I mean I got my extra copy right here that I'll keep in my folder or create my little check marks for sure. All right. If there's a question or anything at this time, I'd look for a motion to approve business calendar. I would move to approve that calendar. A second. I'll second. Easy. All those in favor say I. I. Opposed? Motion carries. All right. Now we'll move on to
052handbook updates. All right. So once again, in your packet, you should find there should be a document that's got well, it should have a cover of the the handbook cover up there at the top. We'll start with the we'll start with the student handbook. Uh what I did, of course, rather than just and I do have I do have a full copy here if anybody does want to go through it, but rather than printing off an entire handbook, I just took the items that we we and the building principles sat down and and looked at and addressed. And so that's what the the document is that you have in front of you is just the the areas that we adjusted. So obviously what's in black is what was already in there. What's in red and
053strike out of course is what we're recommending that we take out. And anything that's blue is what we've added is that's my color coding system. That makes sense. So just the very first one. Um number the arrival and pickup communication. Uh we had had in our handbook of course that the preschool students would be dropped off at the early childhood campus. Uh obviously our preschool students are no longer out there in what are now the daycarees. We brought them into the main building. So we just clarified that and our students uh most of our students coming through the main doors. We do have some preschool kiddos that will be that are dropped off there at the south exit that we had entered the south entry of the ele elementary. So we just cleaned that up
054to make it mirror more what we what we currently do. Now that preschool students are in in the building. Uh number two, the eighth grade promotion. Again, everything that's black was already there, but you can see we did add a promotional ceremony will be held honoring those students who have fulfilled the requirements, including financial evolutions through the eighth grade um who are in good behavior and academic standing. Just added that felt like that was probably should be in there. We should probably be in good academic standing, right? the pre-absent forms that is just a practice that we have just not had uh in place for a while. Uh we we just that's something that we we did with students a number of years ago but we just haven't. So Mr. Yeah, we just I recommended
055that we don't we did we haven't been doing it, I don't believe the forms that we were using were for college visits. So those are already kind of standard forms that went through the county's office because they're calling in approved based on uh we noticed then under our tobacco policy that law enforcement may be may also be called and student uh I guess I law enforcement may also be called in students under currently said 18, but I think the law is being 21. So, made that adjustment there. I guess also too um it's not on here, but obviously just kind of the general housekeeping and dates and titles. Obviously, you know, with with me is the soup and then you we approved the the new lunch fees last month, you know, so those of course
056have been updated and changed. Uh under the behavior and consequences, uh this again pertains pertains morely to our junior high school students. Uh for the personal electronic device, the first time uh Mr. John, would you just like to give the warning and remove the 20 minute detention the second time rather than a 50? That's when we would go with the 20-minut detention after the second time. And then if there's a third time uh with the consequence and of course the device replacing the office and consequences include uh including possible suspension is the ter administration. So that was Mr. H's recommendation for that. Uh then this next section number six, you can see there's actually quite a bit of wording there uh really for the the remainder of this page. Um for our Chromebook distribution policy
057when having conversations with Mr. winners is, you know, when we when we put this in originally, you know, Chromebooks and uh the devices themselves, basically, we were learning that we could maybe get uh what, five years out of them. That's how long the Google that's how long Google Yeah. Google were good for five years. Updates were good for five years. And so we put in our handbook of course then that you know students then at the end of their eighth grade year they'd be given their Chromebook for personal use uh no cost. Um, and what we're finding now is that um, the Chromebook devices themselves and the updates, we're we can get more life out of them than just the five years. And so, you know, we we feel like we can save ourselves a
058pretty good chunk of change if we we hang on to them and not send out some those good devices. So, we have basically Mr. So, Winters has gone through and and we've removed all the wording that relates back to students at the end of their eighth grade year taking their Chromebooks home. So, we'll we'll keep those here. We will rotate we'll keep them in the rotation. We'll get another couple good solid years of use out of them and then we'll then we'll make that decision as far as how we get rid of them then. So, um so you can definitely see them. There's, like I said, everything that's read and stried out is what's was currently in there. But if there's any questions or anything, Mr. Wyers, did I cover that correctly? Yeah. So, the
059Google updates now, they doubled it. It's 10 years now. So, you know, the Chromebooks before after four or five years, they were they were not what we wanted to use them for school. But now, as long as they're physically able to move on, we can go up to 10 years with them. work. We've given away in the last couple years just some good Chromebooks. Not new ones, right? But some some ones that we could use, you know, for a few more years. Yeah. They've had they've had life in them. Yes. And the seniors I'm fine with. Yeah. You know that they've done their work and again, they're not getting brand new ones when they leave. They're getting the ones hopefully they got when they were freshman. Um, but as far as you have it one
060side for we keep them. I'm getting that good there. Yep. Number seven. So, we're not doing away with student of the month. We're just maybe revamping, renaming. So, Mr. Han had had come to me. He would like to uh like I said, all the all the details there were a student of the month. we we're taking that out, but rather than call it student of the month, we're calling it student spotlight. And so, you know, it it very much is is very similar to recognizing a student of the month, but it but it also could, you know, like this currently the student of the month now would be probably just more really like academic or how they perform within the school. Um the student spotlight um kind of takes a little bit more of an
061angle of yes how students how they're performing and and things not only in school but perhaps if they're involved with the project maybe out of school too or you know anything really it just kind of opens up the opportunity we can give some kiddos some recognition for good things they're doing all throughout and I that's yeah and we started doing that last year something that came up actually first staff meeting we discussed I think not that student of the month was a bad And it was just we felt like there was a way to expand it and that was kind of the final idea was trying to open up some more things that we have things that we recognize students academically. We have things that we recognize students uh in sports and activities. And so
062we were just trying to find instead of you know the same students in the same award trying to find things that students are doing outside of school that we can highlight and put on Facebook and do that. So, we were kind of doing that last year. We did have several since we did that, but we're going to try to kind of get that going and just make that kind of speed. We were already doing just kind of more official. Any questions there? Good, huh? Makes sense. Okay. Extracurricular eligibility for activities, athletics, and organization. Again, this one goes um well, no, let me back up. See, we added in the blue. Uh, additionally, USD 27 270. All students must pass all classes and SIP to be eligible to participate in school activities including all athletic teams,
063cheerleading, FCCLA, FFA, all school play, music competitions, journalism contest. And then we'd like to add dances excluding prom and eighth grade promotion eligibility determined weekly on um on Monday. So, we just simply added and I think maybe miss again this is obviously a junior in high school thing but I think we've run into some situations where we've we've had some students who aren't maybe meeting the mark and maybe didn't participate in a athletic event because of their eligibility but then you know we're showing up for for a dance or something and so it's kind of raises the question if we're not eligible to participate on the team I don't probably we shouldn't be eligible to be at the dancing as well. So unless there's that would be my recommendation I guess. Any other questions or
064anything and that's that's it for the student handbook. the faculty handbook really it was we hardly made any changes really with that like I said other than just some housekeeping with updating of names and titles. Um we did find in the faculty handbook the section on hall passes and once again uh last year was when we implemented the e- pass. It's just a digital version. uh students are students will request leave from the classroom through their Chromebooks rather than using their handheld agendas. And so again, we just wanted to make it mirror more what we actually what our common practices are every day. So students will utilize the e- pass software and request log hall passes that way. And then for the uh where am I at the are non-certified uh we didn't have any
065any changes or anything with that one. It's it's still the same as where we were last year. So I didn't have any other recommendations or anything with with changing with that one. So it's okay. It says this. Any questions or concerns? If not, any feedback on the presentation? I liked it when Chris showed me. I mean, it's a good way to, right, keep it concise, less pages than doing the whole handbook. So, all right. I look for a motion to approve the amendments as presented. So, move. Second. I'll second. Lori. All those in favor say I. I. opposed. Motion carries. All right. Next, we'll move on to 15. Uh discussion and possible approval of uh therapy dog policy. Okay. Once again, I think you've got this in your packet. Uh just to again give you
066some background information. Um Mrs. Stall was the of course she's been the one who's put a lot of work, time, and effort in this. She's over the summer she attended the training with with our dog. And in fact, Taz Taz has been on in our building a couple times over the summer. She was here today with Mrs. Stall. And so, I don't know. I I'm just super excited. I think it's going to be a neat addition to the building. Uh just it's going to be fun to see kids faces when when they see them. We see her going up and down the hallways and things. But but um obviously this is something we definitely need to have some policy in place. Uh so the policy that is here uh Mrs. um Michelle had also she
067took this with her uh to the training and had uh the individuals who who this is you know kind of their specialty kind of gave it a a pre-draft look over and and they said yes it it definitely covered covered the thing. So I I feel like it was a good idea. it gave us our kind of just our first glimpse of are we missing anything and and from what we've been told it's it's a good start. So obviously we'll we'll go through the year and we'll see if there's anything that comes about that maybe we need to look at next year but I definitely feel like this gives us something that we can have in place and go for it. But, you know, that was the thing just through my conversations with Michelle was
068that um, you know, she's she's been very impressed with just how trained and intelligent the dog is. And of course, it has to be in order to pass pass certification and get to this point. So anyway, I think that'll be a good addition. Um, I have talked to Michelle too as I'm looking through this with you. She does have the insurance information. She's got all that. She'll and she's going to make copies for us so we can have that on on file here on the campus as well. But that is something that um the handler themselves are the ones that it's recommended. They're the ones that take that So, I don't I if you if that's something you you do want more time to to look over or I think it's a good start. Yeah.
069I mean, I guess because normally we would bring something and then we'd vote on it next time, but by next time we could be in school board. So, I don't I don't have an issue with it as is. It looked like it was pretty well thought through and and we just thought it was important that before the before the kids and the and the dog are in the building that we have some kind of policy laid out so that there's if there's any questions, we can refer to that refer people to that policy. So, Uh but yeah, I'm excited about it. I think it's going to be uh I actually a family friend of ours, she has a therapy dog. She's a teacher and has a dog at the school uh in Great Ben and
070they've seen really good reactions from the kids and stuff. So, I'm excited to have it here. I think it's going to be good. One of the just side note, nothing really to do with the policy, but you know, when Michelle brought brought her in the building today, we were of course talking about her and everything and she said that of course, you know, when she's in the building and I think it does like she has to wear her vest. It's that's got to be on just to identify her that she's she's on duty. She's at work. And of course at home, you know, Michelle's able to take that off. And she said that at home when they take that vest off, it's just like she just goes into dog mode and just plays. And but
071when you strap that vest on, I mean, it just Wow. It's like attitude changes and it's goes and it's just like really that would be Sound good to work? Yeah. The vest the dog knows the vest means like okay we're my I have my uniform on. We're in business mode. Yeah. Yeah. So it's pretty neat. Well, I would move to approve it as it's been presented and then you know if you guys find something else that you feel like you need to add beforehand just bring it back to us and we'll take a look at it. But I think I think it' probably be okay to have this in place. Okay, I'll second. All right, all those in and well and like to thank Michelle for all the work she's done in getting this put
072together and the training and and everything else. So, yep. Absolutely. All right. All those in favor say I. I. Opposed? Motion carries. All right. I guess did we already do this? Well, oh, this is technology. There were there were details that are very similar. Two different things. Yes. Yeah. All right. So, we'll move on to number 16, discussion and possible approval of updated technology use policy. So, yes, there are details in the handbook that are very very similar to this. But then of course this is the technology acceptable use policy. Once again this used to have information in there regarding uh eighth graders taking their Chromebooks that you know and doing that. So Mr. winners um put in the time and effort to I I think revamping this this year was just more being clear
073with parents that their their students will have the you know we have an opportunity to create a Google Workspace account for them that it's monitored and and managed by us that we keep an eye on that. Um we also with the approval of allowing us to keep those Chromebooks a little longer. Uh some of the physical damage we want to make sure it's very clear that physical damage will be addressed by how much it'll cost to fix or repair. Um one of the trends that's been kind of going on is decorating Chromebooks. Uh not us, but the students decorating their Chromebooks with stickers and and whatnot, which sounds fun until those get passed on to another class and we're spending hours scraping. And and I do mean scraping. There's you can't really use chemicals on
074them. So, we're sometimes they do get scratched and damaged. So, we're we're just trying to make sure that um it's I guess a little bit more clear how we want those to be taken care of, last a lot longer, and that on the network side of things that we're going to manage and monitor and and keep track of what's going on. and I'm sorry that and that too would be a that's a separate document that goes on the website. Um, and as part of the enrollment, the parents are they'll pick a box that says they acknowledge and understand that that is on there that they can go to and address and see the policy separately from the handbook. That's cool. Wait for a motion. I'll make that motion. And a second. Scott. All those in
075favor say I. I. Opposed. Motion carries. All right. The next one is discussion of the wall of fame policies and procedures. This is something we were working on a while back and then we kind of it kind of got put on hold while we were working on getting those digital boards and those kinds of things. Uh but I don't know if we've talked about it since you guys have been on the board. So kind of what the idea was is in the past the protocol has just been that somebody comes to the superintendent or emails the superintendent and says that they think we should recognize so and so for their service and something that you know or whatever and then it's up to the discretion of the superintendent to bring it to the board for
076discussion and and possible approval. And so the idea here was is to create a committee uh that could actually make recommendations to the board each year and uh so that's kind of how this all started and I kind of I was part of helping write this much of it. But and basically it makes like a an actual nomination form that somebody can fill out and turn in and then all of those nomination forms are then reviewed by that that board. And the idea was also to try and bring in recognition for uh teachers and just other people that have served in the district for you know extended periods of time. We have a lot of teachers that spend their whole career here or a vast majority of their career here. And so trying to recognize
077those people that you know teach for 38 years as well as you know people that coach and dedicate you know their work to that or you know I mean it could be somebody that's a parah that is a parah for 30 some years in the district or what you know whatever it may be uh but just coming up with more of a formal method for for honoring uh those people. I mean, it could be, you know, alumni that, you know, do something great for the district or whatever. I mean, anyway, instead of just leaving it up to the superintendent to try and refer those things to the board, this would be more of a formal process that we could inform the community about so everybody knows the system and and that kind of stuff. So,
078well, and I'm thinking that having something like this obviously to me just brings more merit more value to the nomination rather than it just you know me saying yeah let's do this or you know like if it goes through that formal process I mean to me like those those individuals who go through that nomination and refer you know everything just like said it cleans it up makes it look nicer but obviously like you know this is like Chris mentioned it's just it's been something that's been on the table and then we we got away from probably just need to take some time to look over it again and well I think by the time we got to this stage it was right before the elections I think. Oh yeah or right it was or right
079after the elections and so then there was new board members coming and so it was like well might as well wait and get the input of them and then yeah it kind of just got put on the back burner. So yeah, uh anyway, it was mainly a discussion topic for this time to maybe just review it before we come back next month and then we'd put it on there uh for discussion and uh recommended changes and we can tweak it and hopefully move forward with it so that we can get it uh in place before we get too far into the school year so that we can determine what that is going to look like in the next year. So, any thoughts now? I don't have any on this right right this second, but the
080like the deal that we got over there, are we updating any information into that yet? Well, or who's who's in charge of that? Yeah. I mean, because the last someone asked me about it the other day why there's hardly anything on it. We spent all that money and I I just here's my time. I guess I'm going to ask, right? So, uh Jasmine Enfield was the teacher that had uh took part of the training of of getting things online on there and and and I believe she did she have a class that was Yeah, we had we had a class. Yeah, that's those those are the ones that we're working on putting stuff in. We do have I do know um of course again we don't have any details on there, but we do have
081the wall of fame section, you know, it's ready to start collecting names and pictures and things like that. But yes, we we have had that conversation that that's something we do need to Yeah, cuz I mean we spent a lot of money to to get that thing here and get it going and we it's just a new collection piece is basically what it is right now, right? So, no, I agree. We I think a lot of it was working out the details of how we're going to get all of that. Yeah. Well, in the end and prioritizing what information is going to go because there's just I mean it is going to take a while to get No, I get it. I know it's going to take a while, but we got to start. I
082think somewhere. I think that's something too that I mean I get to sit down with Missfield and see where we're at and what process is going to look like and then maybe we can get because my understanding and refresh my memory. Maybe I'm way off, but I mean they they we put yearbooks, we can put all sorts of information into that even if we start with the most recent within the last few years of getting them on and then adding as we go, you know. Yeah. I mean, just something to get some sort of the ball moving, I guess, is what I'm trying to say with it, you know, just because I mean, even your last year's photos or whatever the case may be, we can get some of that stuff on there that people
083can go back and look at, you know. So, like I said, just curious more than anything. Yeah. I know. I almost wonder if it's almost to the level of a like a supplemental honestly. Honestly, just to I mean, if you think about the time and energy uh did you say we had a class for it? I mean, you've got a class that was a yearong class. There's like three kids in there to do that. I think the other thing they had more originally they had more people that were interested in the class and signed up for the class, but then there was some scheduling conflicts last year and so I think you're right. I think there ended up only being like three kids that could be in there because of some of the college courses
084and different things uh once the final once the final schedule came out. It just didn't work for a bunch of kids that wanted to be in there. But I'm just wondering if maybe I mean if it almost isn't to the level of Well, and I'm not going to disagree organizing it or it could be a supplemental, but if the same time if we set it up as a class, we're already paying that individual to teach the class to teach. It's like a double dip type of deal. You know what I mean? That's why I think just having a discussion. Yeah. And that's why what do we want to do and how here's a timeline and then I can report back. Yeah. And like I said discussion. Yeah. And you know cuz when we when I'm
085that whole thing came up about different things from naming different things and doing this and that was part of the you know from the track to the scoreboard to whatever. this was the thing that was presented to kind of fill that void of given the history of you know what they've accomplished and we haven't done anything that's I guess like I said that's just cuz I don't remember what the cost was but I know it's substantial you know for that type of deal so it's like I said instead of just sitting there and I wonder too if maybe some of that stuff like the yearbooks and stuff if we just need to I mean I I think the newer ones he can get digital versions of I believe but That's what I wonder if it's
086something we just need to outsource possibly potentially like I I do know um that was I think that was an entertain Mr. predicts and of course him with his involvement the yearbook they're up to with he knew of a certain year where we could get the digital versions and that would be very easy but then of course he was looking into the the process of what it would take to you know you take your older yearbooks and you got to scan things and it's Yeah. Yeah. Oh no I I get it. I get it. That's why that's why I was saying newer start newer going back because technology is caught up to where this is to where it was. right? You know, so like I said, just just a discussion. It was Yeah, it was
087was something I thought about earlier this year when I was in there, too. Yeah. Well, and the only reason I I haven't looked at it. It was just I've had multiple people come talk to me and like I say, I think that was the biggest thing is we had this plan of this class was going to do it and then when the final line schedule came out, it just didn't work for a bunch of kids. Uh, and so then we we didn't end up with as many uh to do it as we had hoped. So I'd recommend like what John said, just start with uh Mrs. with Jasmine. See where see what the plan is. That's not going to get possible. What can we do by December? Yeah. Yeah. Just kind of just get it
088just get something rolling on it. So, by the time we hit fall or the winter sports when everyone's in the gym, Yeah. I mean, that's when they're going to start looking at it, you know, there's something more to look at. Yeah. So, sure. All right. Next, if there's nothing else, next we have uh discussion approval of possible approval of contract with the Rooks County Health Department. uh for school nurse uh services and looks like it went up uh $250. Yeah, we were from last year. Yeah. Yeah. Which that's still cheap. Still pretty good. Which is still still pretty good for the video. Yeah. But yeah, I would move to accept that. Second. It's been moved and seconded. All those in favor say I. I. Opposed. Motion carries. All right. Discussion and approval of contract with
089Rooks County Health Center. And this is for the uh screening services. And yeah, this is this does not cover. It's not the game. It's not putting anybody on the sidelines on Friday night. It's just coming once a week um just to check in on kids and see if we've got any bumps and bruises and things like that that we need to have a have an eye on. So, um my understanding is, you know, the the hospital, you know, they're still they just don't have anybody to provide the Friday night sideline services. So, hopefully maybe somebody can find that. I think I know a person who's maybe been working on that a while, but she's just not having any luck finding that person. So, so anyway, this is obviously we've been doing this for a while
090to at least come into on campus to check on our on our athletes and my signature signature. I'll make a motion to approve that. Scott second. I'll second. So keep this one. Gota and AZ with a second. All those in favor say I. Oppose. Motion carries. All right. And next we have uh proposal from one of the uh track refurbishment companies. So I do have this I do have this to pass around. Obviously there's more it's not necessarily I would say specific details what you have the page in front of you probably is the most detailed information. This is like I mean you're welcome to look at it like technical data and uh certificates and references and yeah I don't think it's really a whole lot there. So we gave you the the information. has
091the the majority of the so the pertinent information. Um I did reach out to them and just made sure that I was clear you know you of course you can see the details there on them providing both options but I did reach out neither one of these options have anything to do with uh any subgrade they're they just want to come in and put the rubber surface on the concrete. Yeah. So like so like it on number five on option one it has the you know putting the surfacing on the the new Javelin runway and the new pill vault runway. So this is their bid is just for the surfacing of course we'd have to have somebody come in and do the the actual runways build that stuff and then they would apply the the
092rubber surfacing to it like the track surfacing. Um, [Laughter] unlike the first bids that we did get, you know, with, you know, when they out, United, I think United was maybe the only one we had before. Yeah, we I haven't seen a whole lot of action with this. Well, what they did that they did that layout and then we adjusted everything. I mean, that's this is not including anything that we even really I mean that we looked at, you know, this just come in resurfaced. My biggest deal is Chris and Chris and the rest of you is, you know, if we're going to do it, we can keep spending this type of money, but we better make sure we got a good foundation underneath or we're just going to keep spending this kind of money
093every few years, you know? That that's my that's my biggest concern, you know, and because I don't think I know. And that's what So, I think what this I think with this bid is Our part of this was the company that did it before gave us a bid already to do this. Well, that was that was United. Yeah. And that and that's they also had the rest of the the pictures and the layout. I don't have it, of course, but and then we went and that's when we did the creation of how we kind of wanted to outlay, you know, everything. And that's what I was kind of hoping we'd get a bit back on is if we give them that information, what's it going to take to I mean this part included, but also,
094you know, design like the the sunken rings and the the shock and the the cuz we're going to need the pad. And I think I think where this one came from though is I think I had asked for somebody else to look at the track. Mhm. Because it seems like before we It's been I don't know. I I wanted to find out where the issue is and I suppose you can't find out until you actually tear it up. I don't know. Well, is part of the problem, I think, is cuz my concern is is like you say, we've spent I don't know, we spent hundred some thousand dollars resurfacing it the last time, and now we got these big bubbles down here. And Yeah. Yeah. And I mean, I'd like to just do it and
095be done for a while. And and that's where my head is with it, too. I mean, we can just keep resurfacing the thing and then, you know, if there is something underlying, you know, these guys are making a killing. you know, they they ain't going to come really. I mean, don't want to do all that extra work to to do it get it do it the right way because they get paid right here. Yeah. We'll be back in three years for anotherundred $30,000. No, I know. And I think and I think part of it was is with this was I think it was just an information thing. Yeah. Uh, and I think Chris and I kind of talked about it trying to just sit down and maybe uh reach out to Lisa about where kind
096of where we left everything so that we could get the ball rolling again. Well, get moving suggestion. I don't I don't know who these people are. I'm not saying I'm not I'm opposed to them. I'm not a big fan if United's been the one that keeps doing this deal. I'd like to maybe try mammoth or someone different, you know, to give us a different shot at it, you know, and and that's what I wanted to see. And I think that's what she put it out for bidden. I don't think anybody else Well, they're busy. I've seen that time of year. Yeah. Yeah. I've seen mammoth all over when I'm traveling. They've been in Hoisington and different places like that here recently. I do know the one reference they had in there was Leody. So, I
097don't know if anybody's ever been to their track recently, but uh but that's one that they have done. So, if you know anybody there to reach out to. Well, I I called I I reached out to him, but she was the superintendent was out of the office today, so I I didn't get any feedback, but Well, yeah, it's something we're going to have to definitely address here directly with the way that we're getting down there again. you know, it's just we're going to get someone hurt or, you know, we're going to have something happen, you know, and I know they started our word is anyway, I haven't been over there, but I guess they started moving Daryl started moving trees here today or something like that. Yeah, I knew he was supposed to. So, we
098kind of and the county uh worked with us on uh the landfill and taking those trees and Okay. and helping us out there. So, uh, thank them for for their assistance. So, I know they're going to, uh, uh, like I say, help us out and take all those because it's way more than the city tree is equipped to handle. So, they had a few requests for him to do certain things specific ways and so Lisa was going to convey that to him and then, uh, yeah. So, they're going to work with us on that on those fees and stuff. So, well, like I said, I want to keep this on the B need to keep it rolling. Yeah. Get with her and and kind of see where we're at and see if we can get
099something what we can do to get Yeah. Like I said, right now the tracks the probably the priority. I mean, for sure. I like the rest of it to get all done, too. I know. And it would be nice to But some of that's going to have to be done at the same time. Yeah. Pwalt, right? Javelin. I mean, if we get them to come do that part, it's all gonna beordinated at the same time because you're not going to want to have to hire them to bring them back. Yeah. You're not going to want them to haul equipment back here again. Yeah. Has a new school. Uh I'm not sure who they use for their tracks, but I'm pretty sure they're using Mammoth. Yeah, I was that was who I was going to. I
100think that's who's I think that I think that's who's doing theirs. Yeah. All right. So, yeah, we'll we'll try and get some more information. Yep. Yep. No, I have to fight sessions. I just I seen, you know, n Well, here we are. So, we'll move on to executive session for personnel. I move we go into executive session with Superintendent Chris Reinhardt to discuss classified positions pursuant to non-elected personnel exemptions under coma. The open meeting will resume in the boardroom. We're going to do 10 minutes uh at 8:48 p.m. Uh second second. All those in favor say I. I. I. Opposed we are in executive session. individuals for the same purpose for 5 minutes returning at 8 whatever that is. Yeah. Whatever that add whatever that 5 minutes would be. 9:03. Oh, you said five. Five.
101Oh, sorry. Yeah. Okay. And who second it? Let's just do 8:55. Okay. Returning at 8:55. All those in favor? I I'm clos We will move on to 22A uh request from uh Haley Brown uh for August 12th and August 18th. I'll move to approve that. Thanks, Marlene. I'll second with the second. All those in favor say I. I. Opposed. Motion carries. All right. Number 22, approval of daycare providers. Uh, we have Rose Becker, Victoria, how' you say that? I don't know. I'm not sure if that's Kellan and Kalia uh graph and what was the other one? He's got it written down. Okay, look for a motion to approve those. So moved. Scott second. Second, Marlene. All those in favor say I. I. I. opposed. Motion carries. All right. And 23A, uh, we have a resignation
102from Norma Finy for assistant track coach. And we would like to, you know, thank Norma for everything she's done for the the Planeville track uh program. and uh I'm not exact sure on the number of years, but uh she's definitely been uh you know the rock of that that whole program and and has really set us up for future success. So we want to thank her for everything she's done for a motion to approve that. I'll make that motion. Easy. Second, Lori. All those in favor say I. I I opposed. Motion carries. And 23B is uh approval of resignation from TJ Stab for head girls wrestling coach. And again, we'd like to thank TJ for for everything he does for the school district and for the kids uh inside and outside the school programs. Uh
103and so I'd make a motion to approve that resignation. A second. I'll second a second. All those in favor say I. I. Opposed. Motion carries. I know. All right. And my uh items for the good of the district. So, we were having a conversation uh with Sharon. Chris was and and I've had that conversation with her too about transitioning to uh just digital documents as opposed to mailing the actual physical copies. Uh I don't know if anybody's opposed to that or and the other thing we could do is if there is an individual that wants them to still be received via mail, uh we could do that. I know I've gotten to the point where I don't even open the envelopes anymore because I read them all before they come in the mail. she sends
104them to us via email. Uh, and the other thing, the one thing about it I would like to do is have it uh, I mean, we can still have her email them, but just having them in the Google Drive uh, so that you have all of these documents saved in one location and you don't have to have physical copies necessarily saved. Uh, would be my preference. And, uh, so open discussion. Yeah. And like I said, I'll I'll add this in there, too. And Sharon and I were talking that, you know, what could easily be done with the agenda, you know, knowing that, you know, like tonight we had 25 items, uh, the documents can be named so that they'd be in order for you in the folder. So, as we're going through the agenda and
105if you see that we're on item, you know, eight or whatever, you know that that means we're on number eight in the folder. I mean, I I feel like we could do some things within the folder that make it really easy for everybody to follow along, you know, and it just it would it really would it would Yeah, I personally would still like my paper. Yeah. And I and that's what I think I mean I my I would say that if somebody still wants what we get right now, I want the papers here. Yeah. And so I don't care about the mail. Yeah. So I think so we we'll keep working on that and come up with a plan uh with Sharon on how to best execute that. But like I say, I would personally
106like to have like Harrison was asking for something today if I had a copy of it handy. Uh and if it was in Google Drive, I could have just I mean he could have accessed it from his phone sitting in the airport. He was in the airport. his flight was delayed and he was trying to work on those pergola things and so he was asking if I had any of those uh any some of that information. So anyway, I just think it'd be nice to have it all on the Google Drive and then ultimately I would love to have our policy manual uh all on the Google Drive too so that it's easy if a board member needs to reference policy they can they can look it up on there. So I don't have an
107issue with like digital stuff. I just at the meeting I want my paper to take notes on. Yes, I agree. And Scott, that's what you're saying too for the meeting. You like that? Yeah, that's why I don't care about the mail. Yeah, I don't think the mail ones. It's just a replica we already have here, right? Yeah. And what comes via email during the meeting, but yeah, the mail part. Yeah. Yeah. I could save some time, too. Yeah. Um, I've got one thing I I I've talked to Chris about this, so I'll just mention it. Um, I've been to a couple of girls and boys uh golf tournaments now uh for some time, and I've noticed that um our coaches don't have a way to get around to all the players, so they just basically
108hang out in the uh clubhouse. Um, if you have multiple players playing different holes, it's really hard to uh go around and check up on everybody. One suggestion I had was the uh school purchasing a uh golf cart. I've already been in contact with uh so I've got some numbers. Uh since we're a school, we're taxfree exempt. I've been talking uh somewhat about trying to get exempt from the storage at the units at the uh golf course. And uh since we are a school, we get a break on uh the purchase of a uh golf cart. Um so it's something that I I feel the golf team could use. Um that way um especially girls golf coming up, one of the early sports if it's something that we can fit into the agenda next time,
109that'd be great. Um and then that way um our girls golf coach and our boys golf coach or whoever that may be in the near future can go around uh u multiple holes to check on the players. Um it is the one sport that the coach there can kind of um be more I don't know I guess visit with back and forth um even though it's a single individual playing. Um, so anyway, I like to bring that up and maybe get some feedback, see what everybody thinks and um, it would be ideal that way they can um, also for practice when they're at practice and have something but the coach can go around and check on all the players that are different hosts to practice and not just stay with one individuals just stay in
110the clubhouse. Do we I got a Do we have a We'd be talking about taking it to an event, right? So they could use it if other you could. Yeah, you I mean you could if we have I don't know if the school has a trailer. Well I and I'll do some checking, but my understanding was when when kids go to play in tournaments. Coaches technically aren't aren't supposed to be you can't coach during a tournament. You're it's hands off. They changed that a couple years ago. They can now. I don't know about the golf cart. I mean, well, they can they can't they used to not be able to at all, but right, They changed that like the last couple years. I the interactions I don't know. I don't know the specific rules on
111it, right? They did change it a little bit. I mean, I guess it could be something if a if a golf court or if a coach was like you said if they wanted to just have eyes on kids, I guess, but um I guess that was my understanding is that when obviously practices coach is a coach, but when you go to tournaments, that's where coaches are just it's hands off. And that's what Chris and I because you I'd gotten the information from AZ and Chris and I had talked about it uh and he was going to get with Teresa and talk to her to talk to the coaches to see what you know what their feelings are on it and what they think the needs are and uh and let them them weigh in on
112on uh what to do inut get their input I guess and also to confirm whether or not like would they be able to use it at a tournament to I definitely think I definitely think at the at the practice during practice times I think it would be useful because uh uh depending upon who the coach is because in the past they've used we've borrowed carts we've borrowed carts from different people and they use them to haul all the clubs out to one hole so they can practice. So I think there's definitely some uh there's definitely a use there. Yeah. So I know in the past they've used mine u too. Um there has been a couple times when I want to use it I'm like oh I forgot squeezies. So yeah, I definitely think there's
113a place for it there. Uh potentially. So just like when they were out there practicing, you're saying? Yeah. And when you they were out there. Well, sometimes I'll show up like some of them are still practicing. I'm like, well, I'll just come back later. Yeah. Yeah. So I think there's definitely some there's definitely a possibility there that it would be useful. So all right. Anything else or something? I was wondering how we were coming along on a handicap spot at the football field. I don't if we've had any ideas. Yes. Um Well, I that's a great question. I That's probably another thing we need to Lisa and I just talked about it the other Oh, you did? Well, la a month ago. Yeah. Uh when we were trying to finalize the uh elevator issues. I
114want I figured it was part of that with the elevator that was going to go hand in hand. But yeah. So, uh but I don't but it's definitely something we need to to reach out because we were trying to figure out who who could fabricate something on that. uh like a viewing deck on the north end of the villagers where the ramp is now going to the north as opposed to uh yeah going south where the seats are because with the cheerleaders and people walking by all the time. Even if we took out some of the bleachers and made a platform there, you're still kind of there's a lot of traffic bottleneck. Yeah. And it bottleneck everything up. So, if we could, but I don't know. Tom's machine might be able to bid building something
115like that. I, you know, we were in Quinter uh for the wreck track season and you know, Quinners's they've done some I just noticed they've done some building around had some really neat handicap accessible areas too for their football field. I think they're they might even be doing some more construction, but maybe I don't know. Quinner might be able to send me a name or something maybe. But yeah. Yeah. But you know that Tom's I know that because they built some stairs on one of the buildings downtown and stuff. So did they I mean I think they would be they may be our person right there. I think I would reach out to him and have him come take a look and just see what we could do. Okay. Because I think that would be
116a good area where you have Exactly. like just have it you know take out the the fence part right where like if you put your you know you can throw the trash can move Yeah. just move that trash can down and uh and instead of going to the right regular seating go to the left have maybe room for I don't know two at least maybe two pillows thinking two two chairs or two or three spots two or three chairs. Yeah. So, thank you for bringing that back up again. That was a conversation from back in the day. I remember. And like I say, Lisa and I talked about it the other day, but we didn't. But then it was she was leaving. So, she's like, "You're going to have to talk to Chris." So, all
117right. Nothing else. Look for a motion to adjourn. So, move Scott. That was really quick. We're just waiting for him to sit. All those in favor say I. Thanks everybody for coming.