USD 270 Plainville Board of Education Meeting June 9th, 2025

001Lorie Austin here. Harrison Gillan here. Chris Hansen here. Cassandra Myers. A Molina here. Scott St. Marlene Whitney here. Lisa Garing here. All right, we'll stand for the flag salute. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. Next, we'll move on to open forum. Doesn't look like we have anybody. So, we'll move on to approval of the agenda. Any changes? Nope. I'm good. We're good. All right. I look for a motion to approve the agenda. Motion. Thanks. Say a Z. I'll second. Marlene. All those in favor say I. I. I. Opposed. Motion carries. All right, we'll move on to consent calendar. There's minutes uh in your packet from the May 12th

002meeting and then the special meeting on the 28th. If there's no additions or corrections, there was just very um Rihanna Augustine, she was a high school assistant basketball coach, not the head coach. Oh, did I have that in there? Or just high school girls basketball. Just let me just be picky. But the page would be 16. Oh, was that on the Oh, the regular the regular meeting. So, put the word assistant. She was an assistant. Yeah. That's it. Oh, so you just want assistant at it. Okay, good catch. Thank you. I thought you said I had head in there, looked like I did. All right, just clarifying. So, we'll move on to payment of the bills and there's no transfers at this time. Uh, and then letter D, as part of the consent calendar, uh,

003I get I don't know if I move, but I move we authorize the superintendent and the board clerk to expend all expend and finalize the 2425 fiscal year. Uh, otherwise, we have to have a special meeting at the end of the month. And with the way the month lands, it just doesn't work with anybody's schedule really. But uh but just for them to finalize all the transfers at the end of the year to make everything balance. Does that make sense? Yep. I'll move to approve the consent calendar and include that final year end spending finance finalize. I'll second. All those in favor say I. I opposed. Motion carries. All right, we'll move on to number seven, communications. Okay, so when I returned today, I found this on my desk. So, if you want to read

004that and then these are very delicate, so I'm a little hesitant to pass them around, but I could maybe sit them on one of the tables and then you could look at them. Uh, so to whom it may concern, it is my pleasure to share these few family heirlooms with the Planeville schools. The annuals belong to my grandfather Ever Meers and his older sister uh Ethel Gertrude Meyers as they are over 100 years old. Their condition is tender. It is a wonder to peer into the past with these artifacts of history. Thank you for receiving and caring for them. Uh Diane Meyers. So, there's a um it's called the sunflower and um it's Plainville High School and it says May of 09. Wow. So, and then there there are others here. There's an '08. And

005then I looked at this one and it is called the Plainville Gazette and it is November 199. is what this one's from. Wow. Thank her for I will definitely sharing this. Absolutely. All right. If there's nothing else, we'll move on to reports. Smoky Hill, our meeting is Thursday, so nothing new there. Uh special ed co-op. Uh not much going on. There's still negotiations with their um certified teachers. One thing I did like to see was letters training approved with Dr. Principal Reinhardt also put that in his um his report and I think we all were aware that we transferred to Edge or however you say that online curriculum. Um and if I'm not mistaken, I think um the meeting said it was unlimited courses with unlimited students, which what we had before uh the cost

006was so so much that this was going to be more fiscal responsibility. But other than that, um this whole meeting. All right. Any other board of education member reports? If not, the principal reports, if everybody has those, one thing that's exciting is the Cardinal Drama Camp. I think you have an invitation um included in your packets for um their rendition of Peter Pan. So, that's exciting. That'll be on Friday, June 13th. And then just wanted to point out um the summer food service program has started. Um and we had over 500 lunches just in our first week. So that's exciting to see all the families coming and taking advantage of those free meals. So please encourage um anyone with kids age 1 to 18 to come and and uh utilize the free meals during the

007summer during the summer months June and July. All right, we'll move on to superintendent report. Okay. Um, I first want to share some exciting news with you. Um, we received a phone call from our Blue Cross and Blue Shield um, insurance representative and um, our meeting, our official meeting isn't scheduled with them until June 23rd. However, he shared with us that our rates are going to go up, but only 07%. So, some of the amounts will go up pennies and others will go up maybe a dollar, but super excited about that. I called um Risa, who's the head of our negotiations, and shared that information with her and told her, you know, feel free to share that with um your group. And then, uh because we have a rates, we're going to go ahead and

008start trying to uh start negotiations. So, I've uh emailed Cassandra and Marlene who are our two representatives this year and then um Chris and Chris who will be a part of that as well. So, hopefully we can maybe get something started and and get moving on the negotiations part of it because that is very exciting uh information um on the on the uh just the projects update. Um, we're still work working to have the poll set for the flag pole, but I anticipate that'll happen um this summer. So, that's exciting. I can't wait to see that great big flag flying down at our football field. Um, of course, we have several bids on our agenda tonight for you to review. We have been busy um talking with vendors and and discussing bids. So, I'm excited

009to share that with you. I do have um a little bit of unfortunate news. Um, so today, um, I shouldn't have started it that way. I apologize. Um, the good part of this conversation is today, uh, Don is our board clerk and Chris is our new incoming, uh, superintendent and then myself and then my new board clerk, Christy from Hill City. We all traveled to uh, Valley Center. So, we were up with the sun this morning and on the road and we traveled to Valley Center and spent the day in a budget workshop. It was very great, very good information. We talked about legislative updates and policies and then we spent the afternoon um talking about highlights in the budget and how um some of those things are impact the budget. So, it was a

010it was a great meeting. However, about one hour left into the session, I I received a phone call. I received a couple texts, so I knew something was going on. And apparently um a rock when we were mowing today went through her window. So um the Hill City vehicle was sitting in front of our school and um a rock went through the back window on that. So um I visited with Christy and then I called their current superintendent and I said, "Okay, here's what happened." So I visited with our transportation director who reached out to um Tyler here in town. And so we sent her home in one of our Suburbans because as soon as she shut the door, I mean, glass was shattering and falling in the back seat in that. So we sent

011her home with one of our Suburbans. Uh Mr. Irby is going to take her vehicle to Tyler's tomorrow because by the time we got back, it was after 6 and they were closed. So we'll get her vehicle in there. We'll get it fixed. I've already visited with Paul, who coincidentally happens to be here tonight, but I um visited with Paul. And so we're going to get we're going to get that taken care of, but it was just an unfortunate event. So I wanted to share that with you. Um I received some information about the MHIT, which is our mental health grant. So um there wasn't anything mentioned today at our budget workshop um about not receiving it. However, about an hour ago, I was hit up that there was some concern that maybe it wasn't

012going to be funded this year. and I reassured um the community member. I said, "As far as I'm aware, it will be." So, um it looks like um then I go and check emails really quick and late this afternoon, I did receive an email from KSD, which as you might remember um the MHIT is now a grant through KADS, but it says, "For the first time since uh 2018, our program has had to tighten its belt." So they the legislators are providing less funding for this particular program. Um but it sounds from what I've glanced over here they're not going to be able to provide funding to all of the USDs as requested. Um but it sounds like they are going to um be able to provide um let me see here. So they have

013to cut a million dollars. The adjustment will save the overall statewide program nearly 665,000. Um, however, there so there are 30 let me see. Yeah, they're going to provide 665,000 which means there are 375,000 short. So there were 82 applications for from USDs which again you know there's 286 USDs and only 82 I look at it as only 82 districts in the state of Kansas are taking advantage of this very important and needed grant but uh it sounds like that's to our benefit right now. Um so it looks as if they're going to um have to do some cutting and overall funding. um we need to let them know by this Friday if we're still interested in uh participating in the grant. As you might remember, we uh this year was their first year to

014change it from they pay 75% and we pay 25% and then this year the change was they pay 65%, we pay 35%. Um it doesn't give an exact um you know it doesn't give a breakdown of what it's going to be for each district just knowing that there's going to be cuts. Um, ours is not an astronomical amount that we request in the first place. So, it's very likely that, you know, we could still be funded at the 65%. Um, unless anybody has any concerns, I'd like to go ahead and tell them that yes, we want to continue to participate and, um, see what happens. Okay. I have two more things to share with you. One is um, we go ahead and pull up the Kelly video first. So you as you're aware um I

015participated in the uh Kelly mentorship program for since its inception 15 years ago. I started out mentoring uh new principles and then for the past oh four or five years I've been mentoring new superintendents. when we met in at Kate, we meaning all of the veteran uh superintendent mentors and principal mentors and all of the new um building principles and new superintendents, we have a collaborative meeting in August. And so when we met there, um prior to to arriving, they had asked me if I would do a short clip for a video. And there were there were about 20 of us who were kind of pulled and and asked to um provide some information. And so I agreed kind of forgot all about it until this weekend I received this video. So it talks a

016little bit about the Kelly mentoring program and I just wanted to share it with you so you could see what's what's out there now. Hi, my name is Michelle Miller. I'm the executive director of the Kansas Educational Leadership Institute on the campus at Kansas State University in the College of Education. Please take a few moments to learn how Kelly can support your new superintendent or assistant superintendent in their first or second year of leadership for your district. Almost 15 years ago, the Kansas State Department of Education, KSDE, the United School Administrators of Kansas, USA, the Kansas School Superintendent Association, KSSA, the Kansas Association of School Boards, KASB, and the Educational Leadership Department in the College of Education at Kansas State University, came together in collaboration to create Kelly mentoring services for first and secondyear superintendent

017and assistant superintendent. Kelly works to build a partnership for your new superintendent with a trained and experienced Kansas school district leader. Together, they focus on building leadership capacity and creating strong networks of support for your new superintendent or assistant superintendent to be successful. Kelly has a lot of things to love about it. It's a great opportunity for our first year and second year administrators, special ed director, superintendent to have a mentor, to have someone they can connect with and rely on. We have the opportunity to connect new leaders at the building and district levels to some of those experts and people with wisdom from years of having served in those roles. I truly feel like I learn as much from them as they learn from me. So, it's been a wonderful experience. We've been doing

018Kelly now for over 13 years and our vision still remains strong that people that come into the profession as a principal or superintendent are going to need to be mentored and coached in order to get their full potential. We live in a really challenging time and the pace is so much faster than it was before. You don't often have times to fail forward like maybe I did when I was younger. And so the mentor offers that opportunity for people to call and ask a question. Just the ability to have someone that you can reach out to that you know is a trusted source. It's the benefit of knowing that you're not alone. I mean it's really really hard work. So the mentor can really help keep the frustration level down, provide enough support so that

019they can continue in the profession. So our job is not to answer all their questions. Our job is to help them learn how to answer their questions and that's very rewarding. I would certainly encourage school board members that may be listening to this or patrons out in the school districts encourage new superintendents and new principles to be a part of Kelly. We put it together knowing that those people would that need support deserve support. It's the beginning of a mentoring, coaching, and development program that we will uh have for superintendent principles throughout their career. Thank you for taking time to learn about how Kelly can support your new leader. For more information, please reach out at the following email. Michelle mischu.edu. Thank you very much. [Music] Thank you. Okay. And as you're aware, um, we

020are going to have Mr. Reinhardt participate in that next year as a mentee. And so I won't serve as his mentor. Um, not officially. I'll I'll just be a phone call away. But, um, so I'm excited for him to be a part of that program also. And then the last thing I want to share with you, I'm really excited about. I want to show you what the financials look like for the nest. So, Mr. Reinhardt, if you pull that up, let's go with uh uh 22 23 uh parent revenue. So, you can see down on the bottom. Oo, that's really small. But down on the bottom, you can see all the tabs. And I'm just going to do a real quick overview of this just so that you can kind of see what this looks

021like. And then I'm going to share this um spreadsheet with Mr. Reinhardt so he can then continue. 22 23 22 23 um revenue Yes, please. Okay. Can you blow that up a little bit? Okay. So, on the left hand side under the column A, it just you can see how we have listed parent and then we officially started um we opened in September of 22. So you can see we're starting to get some revenue coming in and then um you know of course through June. So our fiscal year runs from July to June. And I know you can't see that very good. I'm going to hand you something here pretty quick that you can see better. But would you go ahead and click on um expenditures and then maybe blow that up for us also.

022Maybe blow that up a little bit more if you don't mind. Okay. So this is just the nest. So you can see like expenditures up at the top. So of course payroll um and then down on the bottom under we start out calling it supplies. It's really um operational expenses. But you can see um each month could you go back Mr. Reinhardt just so I can show them the categories. So we're looking at supplies, equipment, food, technology, and insurance. And that's just how I took a look at it the first year. Nope, you're good. And then if what I ended up doing after I had a conversation with uh Chris Hansen, I went ahead and I pulled out capital improvement. So can you maybe go down just a little bit and show them the capital

023improvement line because the main thing I want you to see is that so of course our first year um you know we knew that we were going to have some startup costs um and that that first year we were most likely not going to break even. there were capital improvements and I wanted you to be able to see like each month um what what those looked like and then what a total expenditure looks like. Could you maybe go to say 2425 um revenue and I and I want you to zoom in on like grants, donations. There we go. Okay. So here we have revenue again and you can see all of the parents and then each month what they pay and then if you could go down. So then I added a section um we

024had a little bit of SR three money left and then donations and grants and then food service reimbursement. So we were a part of the food service program. Could you maybe go over to the right a little bit so we can see those numbers? Okay. So you [Music] can you can see Makes it kind of hard to see. What year is that? Go to 2320. Yeah, 2324 revenue. That might be a better one to. There we go. So if you could go down a little bit. Okay. So um so that year on grants we had 45,000 that was from childcare aware and then yeah and then 21,000 which equal you know the 66,000. So I put that in as a separate line item so you could kind of see what how that comes about. And

025then when you click on the cumulative combined and then I'm going to hand you this. So this document that I have here. So I have the every year and I have the revenue and then I have the expenditure. So on expenditures I have payroll separated out and then operational expenses and then capital improvements. So I want you to look at this. So this is a summary and this this page that I'm handing out is just a a quick summary and I and I want you to see it by year. So, if you'll just go with me across the top row. So, we have we've been in operation for three years now. So, 22 23 23 24 and 2425. And I have the uh spreadsheet set up for 2526. So when we took when we take

026a look at parent revenue verse payroll for the overall year for fiscal year 22 23 you can see the parent revenue and the payroll and you can see the difference. Then go down that go down that uh column then I want to take a look at parent revenue and I wanted to include payroll and operational expenses. So again, the operational expenses includes like all of our supplies, our food, our um utilities, you know, every operational expense included within that. And then I wanted to so you can see the payroll or excuse me, the parent revenue numbers are are the same, but of course the expenditures increased. And then the the third row has parent revenue and then the total expenditures. So it includes all capital. So when we put in our driveways, our fence, our

027um appliances, you know, whatever that might might be, that is included in in that. But then the last thing I wanted you to see was total revenue including grants and then total expenditures and then the difference. So the first year 2223, we did not break even. In fact, we didn't break even in any of those three ways that we looked at it. However, in the big picture, when we when we looked at parent revenue versus payroll, we were just sorry, I don't know why I took off my glasses. 6600. Okay. So, then move with me to the second column for 2324 and do a quick look at that. So, parent revenue versus payroll, we came out ahead. parent revenue versus payroll and operational expenses. We're still doing okay. And then parent revenue, um total expenditures

028including capital. But the reason I did that is I wanted you to see that if we're just going to take a look at um those expenses of keeping our doors open and breaking even, we started doing that in this in our second year. And then if you'll take a look at the third year where we are now. And of course I still have to input Mays and Junes. So um I will be able to do May. I'll have to have Mr. Reinhardt do June for you because we won't get that until after Dawn's able to do payroll for for June, which comes in July. But anyway, you can see, which is so exciting to me, that in parent revenue versus payroll, um, we came out ahead. And then revenue versus operational expenses, we're still ahead.

029And even when we look at all the capital improvements that we did this year, we're still ahead. So, we're up $1,300. And then um and so then if you look at the total revenue including grants and the total expenditures, we we're were ahead by a nice sum. And then all of that feeds into the final column over on the right hand side of cumulative. So um the parent parent revenue overall when you take those three years into account and the payroll overall were breaking even more more than breaking even. And then when you look at parent revenue verse all of our payroll and operational expenses. So to be in operation for two years which our first year was our toughest year as we're trying to get everything figured out um we're just behind 6800. And

030then if you look at the uh including the capital but then if you go down to the bottom because that third one does not include any of the grants that we've received. So then if you go down to the very last row and the final column, you can see that in three years um what we've brought in including grants, what our total expenditures are and what it's cost us to be open um for the past three years. Does anybody have any questions about any of that or anything I can answer? Um our goal was always to be able to um break even and we're able to say that we're doing that and we've you know been successfully doing that for two years. So So just heads up when Mr. Reinhardt comes to ask for the

031approval of the the parent handbook for the nest I'm recommending that we that we don't recommend an increase in prices. I don't think we need to at this point. I think we're doing just fine. And then you can analyze this at the end of your uh 2526 fiscal year and you can you know then you can make that decision on we haven't changed prices for four years. Do we need to and you'll have all this in front of you that you can make that educated decision. Yeah. I like the way you built that. Yeah. Thank you. Bring that together for us. Yes. Absolutely. All right. Was that it? That is. All right. I'd look for a motion to approve reports. AZ and a second. I'll second. Thanks, Lori. All those in favor say I. I.

032Opposed. Motion carries. All right. Next, we have Tom with the uh audit report. Good evening. Uh we've got two letters to go along with report. The first is a letter on internal control and the only uh sufficient uh deficiency you have is a medical segregation duties due small size which is true with any small entity. You can't afford to hire multiple people just to divide all those responsibilities. The second letter is a letter to governance if there was anything outside that's not reflected in the audit report that I needed to uh inform the board about. Uh there were no difficulties in performing the audit. There were no material adjustments that we had to make to any of the financials. There were no disagreements with management during the audit process. So there really weren't any issues

033to discuss. Uh let's go to the audit report itself and let's jump to the opinion on page one. The third paragraph down uh this is an audit in accordance with it's a regulatory basis audit and the third paragraph down is our opinion. So I'm going to read that short paragraph. In our opinion, the financial statement referred to above presents fairly in all material respects the aggregate cash and unencumbered cash balance of Unified School District number 270 Planeville, Kansas as of June 30th, 2024 and aggregate receipts and expenditures for the year then ended in accordance with the financial reporting provisions of the Kansas Municipal Audit and Accounting Guide. So, it's a clean opinion on a regulatory basis. Let's jump forward to page four. Page four is an overview of all of the uh district funds. You

034can see we started out the year with a beginning undercomer cash of a million847096. We had receipts of 9,997500 expenditures 9,573011 and ended the year with an ending unencumbered cash balance of 2,271585. Unencumbered cash balance is your cash unless your payables or any uh incumbrances which are contracts you committed the district to by June 30. Uh so to get to our cash we add back the payables and incumbrances which were 685,054. So we ended the year with 2,956 639. Now what the state looks at they look at your Indian uncovered cash to see if you're in compliance with the uh cash basis law and you see we do have two uh line items that have negative balances. The first is your gifts and grants fund. Uh and I refer to a note to the financials.

035This is allowable because you had some grants uh that you had to expend the money before you could request it and that is allowable as long as there's a commitment for in place. Uh same thing with your fed funds. Uh they'll have you expend some of those fed funds before you actually can request that money. So that's why there there's deficits in those two uh line items. But as I refer to as C note 4 and we get back to note four that is allowable. Any questions on the overall uh cash the next page is where that cash is located on page five. Uh it's at the first state bank various accounts and Astro Bank. So your total cash was 3,32487, but we reduce that by agency funds and that's your student activity funds because

036they're not considered district monies. Uh and then that ties to the uh uh district monies at 2,956 639 on page four. A question on that on the notes of financial. I'm just going to cover uh a couple of the notes. they stay pretty much consistent year in year out. Uh the ones I like to cover on page eight. We have a note on deposits and investments and the second to the last paragraph. In that note, we talk about the fact that you have 3 million 32487. The bank balance was 3,201607. Of course, that being outstanding checks that hadn't cleared the bank yet. Uh but that money was uh covered by FDIC coverage of 467,243 and the remaining amount was covered by pledge securities. So that's just to indicate that the school doesn't have any money

037at risk. You have plenty of pledge securities in case a bank would go under uh to cover you. On page nine, there's a uh note four when we talk about compliance with Kansas statutes. That first note uh the first paragraph is like I was saying your allowance uh uh commitments in place to have a deficit in your cash account. The second KSA 60111 requires any public works contract over 100,000 to be properly bonded. Uh the district did have a contract for 135,778 uh but did not obtain proof from the vendor that it was bonded. It it looks like the they had a bond but they were going to have the school pay a fee for them to provide that bond. So uh so it ends up being a statute violation just because it was not

038on file but it doesn't look like it was really a concern. So uh note five is all your inter fund transfers between your general and the various funds and supplemental general and let's skip over to note nine. um just talks about the uh back in 2014 you did a advanced refunding on your go bonds uh to get the interest down and by doing that you saved about $77,69 to do that. Then under subsequent events uh in October of 2024 you were awarded that safe route to schools grant of 853,991 just due to the size of that we thought it was a good idea to have a note to the financials uh just informing the public that you are getting that kind of money and what that's going to do in talking to KOT that's all

039going to be considered federal money and since that's over the 750,000 this next year, you're going to have to have a regular audit. You're going to have to have a federal audit, too, because we're over 750,000, especially when you add all your food service monies and everything that you get from from the federal. So, you will need a single audit this next year. Um, then on page 13 is your debt schedule. You have that geo bond issue. We started out with 975,000 uh for the year, paid off 230,000, ended the year with 745,000 uh paid interest at 26,750. And down below shows that three-year period uh that you had remaining on that bond issue uh to pay it off and how much principal and how much interest you pay over that three-year period. Any questions

040with that schedule? On page 14 is actual to budget schedule. This is the schedule the state uses to make sure you're in compliance with the budget law. So the first uh column is your certified budget. Uh then we can increase that uh by any budget credits. Uh, so you can see you fully expended your general fund, you fully expended your supplemental general fund, and you were under budget on all the rest of your funds. So you do not have any budget violations. Okay. I'm not going to cover all the funds uh because it should be fairly self-explanatory, but I would like to cover your two main funds. Go over them uh briefly. to your general fund. There's one of four pages of your general fund. On page 15, you see your total receipts in the

041general fund and the various sources were 3,962 581. Then if you drop back to page 18, which is the shows your total expenditures, we're 3,964 332. So, our uh expenditures exceeded receipts by uh 1,751 and that were the carryover balance we had for the year from the year before. So, you can see you fully expended your budget and you fully expended your cash in your general fund. And on the next page, next two pages are the supplemental general fund. So, you can see in the supplemental general we have total receipts of a million281599. If you go to the next page, we had expenditures of a million283465. So our expenditures exceeded receipts by 1,866. We started the year with 72,218. Ended the year with 70,352 and we fully expanded our budget in this up in North.

042That's the way all of these funds are pretty much set up. So, unless somebody has kind of gone through one or wants to talk about one in particular, I'm really not going to cover those. I think they should be pretty pretty self-explanatory. The two uh other pages I'd like to cover real quick so you know that they're here, but I'll make it through here. There's u page page 34. This is the other fund or other uh yeah fund that showed a deficit. And this is all your various fed funds and programs. You have the different title one programs and your various federal money besides what was run through the gifts and grants fund. You see we have a couple of those. The title one uh you spended 54,149 but that will uh you get that

043money in this coming year. Same thing with the rural school uh programs. Uh you had the expenditures before the money you received. Now the reason that gifts and grants fund had a negative you had a uh grant of 230ome,000 which you fully expended through June 30th of 24 but you didn't get you got the money in July of 24. So I know u Lisa was a little concerned when she first saw that because she figured well that should have been taken care of but it was the following month after the end of the year that all that money came in that 02 and some thousand. So that's why when we were doing that cash basis, you could see a negative in the gifts and grants fund. And on page 36, schedule three, that is the

044student activity money. So it lists out all the different activity funds, the various classes and organizations. Uh so you can see ended the year with 75,848 of student money. And then on the last page are the various activity funds that the district is responsible for. And there was 109,673 in all of those various activity funds. And I know we cover this fairly quickly and like I always throw the offer out there if somebody would like to go through any of this in any more detail. My office is always open. You can sure talk uh stop in and we can go through anything any other questions that you might have. Any questions for now? If not, like I say, Tom, you'll always welcome a phone call or All right. Thanks, Tom. Thank you. Have the board

045approve it. Yep. All right. So, I'd look for a motion to approve the audit report as presented. So, move Harrison. I'll second. Marlene. All those in favor say I. I. I. I. Motion carries. Thanks again. Thanks for coming in the morning. Thank you. Thank you. All right. Next, we have uh Paul Gross. Well, I don't know if any of you are up to speed on from the property casualty side. uh our EMC insurance company uh they renewed our property coverage. They they renewed all of everything else the vehicles liability u the cyber but uh and I don't know what if if it was after last year I was able to overcome the the breakers the stay block breakers all the breakers that were we did that blend ground helped us do that. Then this year

046there was after a loss control inspection they saw some fuse boxes and so uh we got a bid from one to do that and there's a couple more there's a there's two in this building and there's two over at the boiler room over in the high school and there's a couple more down in the basement that will do another separate thing but anyway did that and I put together a a roof maintenance type manual to make a plan to, you know, to to start working on that and gave them that. And uh after a week, I I couldn't turn around the the non-renewal. And so, in the meantime, we completed all the applications and have submitted everything to the kicks program. That's the uh Kansas instrument it's you know uh for schools cooperative. It's the

047pool pool and and so we've got everything in there and they're working on it and the only thing is I'm going to be running a little late because I don't have anything tonight but and we're working you know with iron insurance out of Selena and uh they come back and they they still ask me a few questions you know they question on some of the uh age of everything the footage and we had all that, you know, and and we had all the statement of values. I'm sure they're going to go through our square footage and our building costs or what we listed anyways, amounts of insurance, and they may tweak that or not. And I think they're a little friendlier on their deductible. They have a 75,000 wind hail deductible, but it's a per

048occurrence. EMC had a 75,000 per location. And so we've got, you know, 203 and 202 and we got Southeast third is actually separate and actually the daycare is is 403 Washington. Yeah. So anyway, there could have been a whole separate deductible for each location and that would have bid into, you know, your final outcome and uh but uh the kids program has one occurrence deductible. So one hailtorm, one deductible for all the locations. Uh I don't know enough about it all yet, but uh it's that's about the only place for us to go. Yeah, that's one of the other boards I'm on. That's where we get our insurance is through there. And so I've been through the whole spiel from them when they came out and presented to us when we were switching. But because

049we kind of run into the same thing, we just it got so expensive that we didn't get dropped. it just got so expensive we couldn't afford it so it was just the alternative at the time but and we've had at Smoky Hill we've had relative I mean they've treated us fair you know uh because we have had some wind and hail claims uh there in Salena so we've had pretty good luck with them so far so and I and kind of when I heard that they uh held their renewal pricing flat. Mhm. You know, so that not going up is nice. You know, be nice to see it go down once, right? Probably not right now. I think the first I think the first year we got they did a little dividend back, but since

050then it's I mean there's just been too many losses. Uh but and they've been tweaking and they've tweaked it a lot every year or you know each year they tweak it a little bit to try and keep the price to keep the renewal rates stable as stable as possible so that uh so there's changes to certain things and the way it's all handled. It's it's a super complicated package when you start looking at all the it's layered. Yeah. because it's like there's like five or six layers on some of it of different companies of different coverages. Liberty Mutual, somebody from Bermuda, somebody from London. They're all taking a little piece of the action. We used to do this years ago. I told this police the other day when I when I started out over at

051Victoria, there was three independent agents in Victoria. We all took a third of the property insurance. If the H we paid a third, the neighbor paid a third and the other guy paid a third. We all used a separate company and that's what we're going back to. You know, it's just too much for one company. Yeah. There's Yeah. Because the potential loss I mean you could I mean you can in a way you can understand where they're coming from. EMC I mean because I mean if you had five schools get taken out in one storm. I mean just I mean, look at what they're paying in Hayes to build that new that new high school. So, imagine, you know, what your potential losses are. Catastrophic. They're a big commercial insurer. Mhm. And and they're good,

052but they they'll look at say this zip code is 67663, how much exposure we have on the books. You know, we got so much property, got so much oils, this and you know, this oil field casualty stuff looks pretty good sometimes because it's not hailing, right? I mean, yeah, it's it's hazardous work, but uh it's not a bunch of flat rose, you know, that you're having to work with, right? But uh well, we'll get her done here. I just Well, we appreciate all your work because I know you've I know you've over the last few years just keeping us insured. You've done a lot of of leg work above and beyond. So, we we really do appreciate everything you do for Well, we we'll keep keep going. When are we What's the date that we'll

053cover? 107. Yeah. Yeah. So, um Paul has been working diligently to first to try to get us to still be able to remain with the MC and then looking for alternative and unfortunately we just couldn't get to that point by today. um we still thought maybe there was hope up through last week, but so what we'll have to do is wait um a little bit until he can get those rates in and then um we'll have to schedule a special board meeting just for approval of our um property casualty insurance. So I asked him to go ahead and come even if we didn't have something to present just so that you could kind of hear it from him and understand where we are with all of that. So yeah. So for right now everything everything

054else can still stay with EMC. Would that kicks program also be able to in the future if we wanted to move the other coverages? We we'll move it all. Okay. Move it all now. Okay. It would Okay. Yes. Everything but the workers comp. Okay. Because the fleet, you know, the the bus fleet. Yes. The premises liability. uh the cyber uh uh so it'll be everything moving over to that case since they're dropping. Okay. Yeah. Yeah. And that way it's you know those those are the the profitable lines and so you want them to have that profitable business to offset you know the other stuff that's that's tougher. Yeah. And I don't know what there is anything really profitable. Oh, there he is. You know, I mean, gosh, that they're making money on workers comp out

055in the oil patch, you know. Oh, yeah. So, well, again, we appreciate everything you've been doing and everything you have done for the district because uh you've definitely went above and beyond to help us out. So, all right. Thank you, Paul. Thanks, Paul. That sun's like right in the Chris, can you tip that? One of the closest. Yeah. Can you close it the other way? Other way. Yeah. You might have to maybe. Yeah. It's like right in the corner. You're getting right. You're getting that. Yeah, I'm okay. That's better. As long as Lisa doesn't move, I'm As long as Lisa doesn't move, I'm good. All right, we'll move on to number 11. Uh, approval of a new activities account for the class of 2029. I'll make that motion Marlene to establish that second Harrison. All

056those in favor say I. I. Opposed. Motion carries. Sorry. All right. World Pest Control is the next one. Uh there's a proposal in your packet. you talked to Roger. Do you want to Sure. speak to it. So, um, we first noticed some issues in our IT room. So, um, called World Pest, asked Roger to meet with me, and he came and and took a look on the second page that kind of describes what he found. Um, it was in the IT room. he went into the um looked at the women's restroom which is adjacent to that and was able to see that there's one of our studs that um they'd kind of done a number on. So um you can see his recommendation um on the next page. So there's really three options of what

057we could do. Um, I might mention that right now we have um the Centricon system protecting our what we still refer to lovingly as our new gym which is almost 20 something years old but um anyway so we do have that on our new gym and but we do not have anything on our elementary school or our high school. So option number one is a uh just a treatment. So it would be to treat the grade school and then there could be an annual renewal. Option two would be treatment of the grade school and the high school and then there would be a renewal every year um to continue that or we could just do a spot treatment on the infested area. Um there is a 5-year warranty on that for the spot that's treated.

058Um, however, it doesn't do anything to prevent the colony from moving to another area. Um, if we wanted to do something uh like if we wanted to budget, we could for if we selected options one or two. Um my recommendation would be to do option two because um with our high school not having any protection and with the stage in the auditorium and the gym floor, I would worry about um maybe our little friends going next door and causing some damage in our high school. leverage leverage Paul for a little bit of an insurance rate number two. Right. Where'd he go? I agree with you, Lisa. We've got a lot of there to protect and they move so fast. Yeah. It starts and they love concrete close to wood, the moisture and especially with I

059mean just the cost of one of the gym floors would be right. Right. Well, and they do such a good job. They're local. They're here. Something Yeah. isn't working. They can check on it. I think they do an inspection once or twice a year anyways. I'd make a motion for option two. Right. Thanks, Harrison. Second. Second. AZ. All those in favor say I. I. Opposed. Motion carries. We'll move on with option two. I'll get that set up tomorrow. They're not in your wall. They're intolerable. You're in the bathroom, you know. True, I guess. Sorry. Oh, okay. Good one. All right, we'll move on to number 13, discussion and approval of student fees and lunch fees. Okay, I just copied the um page out of our current handbook. Um, of course, the handbooks have not gone

060through the approval process yet, but so we can go ahead and get things set up for enrollment and all of that. Um, I'd like to go ahead and and discuss our fees, uh, our textbook fees. Um, we've we've been at, um, the current 60, 80, and 100 for the last couple of years. Um, but I I feel comfortable with that uh when it comes to that textbook account. So, my recommendation would be to leave the fees where they are. And then on the child nutrition and wellness, um, so with Jamie serving as our food service director, she'll be working on the renewal of our food service. She'll be working on that uh throughout the month of June and I think it's due by the middle of July. Um so just looking at our current pricing

061um of course we're not at that where they'd like us to be with that you know cost of that if we would go ahead and increase 10 cents now. Um that would probably be sufficient. Typically they won't require more than a 10-cent increase. Um but um like I said, we're still not up where we need to be, but they are satisfied if as long as they see that we're working towards that. So we might need to go up on 10 10 cents. And um you can go up both on breakfast and lunch, but definitely on the lunch. I would recommend you do not have to go up on milk, I don't believe. And if you did, you could go up five cents. You wouldn't have to go up a full 10 on milk. And we

062could probably even get by without going up. Would you agree with that? Okay. So, just 10 cents on lunch. I would say 10 cents on lunch and we should be okay. Any questions or concerns? Somebody want to make a motion to make a motion. AZ moves that we increase lunch fees by cents. Second, Harrison. All those in favor say I. I. Opposed. Motion carries. All right, we'll move on to discussion uh and approval of the elevator project. Okay, we were finally able to get a bid. So, I was excited about that. Not about the prize. Not about the prize. you know, just just about that we found somebody who could do the work, right? So, I went ahead and and copied for you three different documents. Um, the first one that's nine pages. I just

063wanted you to be able to see not only the the price of the new elevator, but then also um so first we would we would have to approve the description of the work and then there's a contract later in that package. So, I I wanted to be able to share all of that with you. Um there is a payment plan um which uh we'd have to put 50% down um to begin with and then we can we can pay later. I I would not recommend um doing a um a payment um over time. I think we should just pay for it. I do have a grant that I received at the beginning of this year. I asked for 80,000. I think the total amount I received was 7,800. So anyway, I have 7,800 to apply

064towards this, which isn't near what I had hoped, but we do have a little bit of money to help us. Um, but I wanted you to also then see the picture of what it would look like. Did yours copy in color? No. Okay, I'll pass mine around if you want to see it. It's it's really a very nice looking um elevator. Yeah. Yeah. So, um and it it has the the clear glass, so you know, you'll be able to see um the students. It is for um what am I trying to say? The one that we have now is more for equipment. Um it's more to get uh equipment what's the word I'm looking for? Like a utility elevator. And it's not meant to be used every day. And when we have a child who

065is either in a wheelchair or on crutches or um something of that nature, we're using it multiple times a day. So, we we've probably got our money's worth out of it. I would say this one is built to be used daily and for um for children and adults. So, this has kind of been a long time coming and um this is one of the things that I've been looking for, working on over the last several years and um you know, I don't necessarily like the price either, but unfortunately I think we just need to do it. Yeah. I'm embarrassed to say I don't even know where is the current one. It's just it's right there. So, you come in the middle doors. The middle stairs. Yeah. It's at the bottom of the middle stairs. No,

066it's something that's much needed and we're we've we're lucky that we've gotten by. Yeah, it's definitely something that needs addressed. Yeah. So, you're recommended to use that grant and then just pay out paying it out, right? Yeah, that's what I I would put 50% down and then um it's you know probably 50% at completion when those funds come out of capital improvements. Yes, I would take them out of capital outlay. We have Yeah, we are going to talk about capital outlay and so maybe now would be a good um time to do that. So we started our year with 724,000 and currently our balance is at 805. So, you know, we've we've received uh revenue this year of 476,000 and we've spent 332. Um so that comes out we still have left currently. And I've

067never brought this many bids to a board meeting. I'm just trying to get everything kind of wrapped up here at the end so I can take care of these projects and and um get things going. And yeah, this one we've been trying to find a contractor that would even look at the project, let alone return a phone call or anything. So yeah. All right, I'll make that motion. Let's get that elevator fixed. Thank you. A second. Second. Thanks, Lori. All those in favor say I. I opposed. Motion carries. All right, we will move on to discussion of removal of trees at the Cardinal Track and Field. Okay, I do have two bids for you that I received for the tree removal. um the first one from uh Keller Tank Service. I had met with the

068gentleman and um down at our new location and kind of visited about it and then I wasn't able to meet with um the second gentleman on the second bid. Um but he and I talked about it and then he went down there with Dave and then before Keller finished their proposal um they went back down there with Dave. So, I feel confident that um with Dave being the consistent and and the conversation that I had with each of the gentlemen, um I do feel like we're talking the same language because when I went down there the first time there there's a lot and you know there's a lot of trees down there and so um I called Scott because of course he had been so instrumental in helping with the the track um ideas of

069that and just kind of confirmed with him that that we were talking about the same trees that we wanted to be removed. So, what this would look like, you might recall the um you know, if you simplify it in the square of the lot, our our um property that goes all the way to the street, the the the new section of property, there's a home there and the backyard. So the tree removal would begin at the beginning on this side on our property where the backyard begins, if you will. So we'd go ahead and keep that tree line separating our property from the um the homeowner's property, but we would begin that then at that same line, and we would um remove those trees heading north and then around the L um heading east. and

070then it would open that up and it would give an entryway into that field. Um, if if that's all you wanted to do. Um, but it would give us a good start and and it opens that up so we could start having I did not receive anything from any track companies. Um, but it would give us an opportunity to then, you know, have the open area to meet with with track companies and and get some bids on that. That is one of our items, but it was just too quick of a turnaround. So, I apologize. I don't have any bids to bring you on that. I did visit with several vendors last week at USA, but it's just too quick of a turnaround. So, we're just going to have to slow down a little bit

071on that. And Mr. Reinhardt, he's he can take that one. It's a start. Yes, it is a start. That's exactly the way I looked at it, too. AC, we can do some of the the ground work now. Yep. But you're confident those bids are apples to apples. They both understood. Mhm. Okay. Well, I think we got to go with the little bit. Yeah. Both reputable companies. I know of both of them. It's all local. So, yeah. Yeah. Fair enough. All right. I look for a motion to approve the color tank surface bid. Thanks. A second. Second. Lori. All those in favor say I. I. Opposed. Motion carri. All right. Now we'll move on to the outdoor pergllos. Okay. So last month um we had talked about our outdoor fitness area um adjacent to our rock

072gym parking lot where we have the outdoor equipment and the turf. And then on each side of that we have our two um soft rubberized surfaces with the idea that on one side we would have picnic tables and benches and then on the other side we would leave that um open for um stretching and and an additional um workout area. So I ideally what I had hoped for um were two pergolas on the exterior sides um that 10 foot tall and then one large one in the the middle with a minimum of a 12 foot with a with a larger peak. Uh we took a look at that bid last month for all of that and it was um quite expensive and so at the direction of the board I um revised that and um

073just took bids for the construction of the two ones on the side because the concern was the one in the middle with it being such a large area of a 45 by 45. um we may need to look at um doing something different. So um for the for the time and the and the money that we have, I went ahead and got the bids for those two rubberized surfaces. And then um this afternoon um right before the board meeting, I received um an email with um an idea of what it could could potentially look like if we went with a 45x 45 steel frame um area. So, um, in addition to what I put in your packets for the the one bid that we received for the two pergolas, I also received and that just

074just a little bit before our board meeting tonight. So, um, you know, I would like to see this project um through, but I understand if that's not possible. Um, as I told you last month, I I do have two grants to apply towards this. Um, I have a matching grant. Now, when I say matching, it doesn't have the same terminology. So, I'm just going to call it a grant because we don't have to match anything of it. We received it through Patterson matching FR fund, but last year's amount was 20,000 and this year's amount that I received is 18,000. So, I do have 38,000 in our gifts and grants fund to apply toward this project um in in whatever fashion you feel is appropriate to to finish that. But so, we have what I just

075passed around that could be a possibility for the 45 by 45. Like I said, I just received it. I have not put that out for bid and because it's over our 20,000, I would be required to put that out for bid. Um, if we if we did it as two separate items, um, I did put what's in your packet. I put that out for bid, although I only received one. Well, if I do it by the square foot, just taking the bid I brought to you, the the gentleman or the company that I brought to you, they're about half per square foot. They're about $12.90 versus 31 and change. And what they actually did, and I I might have told them wrong, is to put a new roof on that. And they came back and

076said the steel pillars would hold up longer. And they went to Wilkins and got some high strength tarping that they use for roofing. And they would do the same thing over there. But that's what their bid was was for that. And then the the main 45 by 45. So what you're saying is we need to put the bid back out. I'll have to. But I'm just wondering at the price of the second bid, would it not make sense to just do everything? I mean, because it'll come should come pretty close to under budget through that and all three of those structures. Will you pass me that one back so I can write on it because I if we want to put it back up, I want to make sure I know. I know it would

077be they're going to said that the Do we want to do we want to do it as like three separate? I think you do that one and you do that one as two separate. Two separate. Yeah. So, can you explain that again? What what your company was thinking out here? So, I in the past Yeah. In the past when they've used wood like that, it just moves and then when you bolt it in it inevitably over time when it gets wet and the bolts will move. So, they wanted to pull those and put in high-grade steel and concrete and then the tarping would attach to the top of that for roofing. And so it would be a tarp cover, correct? Yeah, it's a really hard tarp. And Wilkins uses it quite often for roofing. Um,

078and they can I think black was the color they had, but they can get any color. And then the uh the post could be painted any color we wanted. 40-year paint warranty or powder coated. So I thought a w black roof with cardinal red pillars and that way it's a full because the pergula I get the idea of the sun coming through. This will be full shade. How was that first one paid for? Great. No, it was just paid for. I mean, all we paid for um were the pillars because our admin team, myself, not included, um installed the pillars for us. And then um we had tarps that we received from Remind me. Did we just We ordered the tarps. Yeah, we just did we have we didn't have grant tarp. Okay. So, we

079had ordered some tarps. Um, but I feel like some shade sales. That's right. So, that was paid for by a grant because the shade sales were part of a different project that we ended up not using. I'll have to think about that. But, but the shade sales, we had the shade sales and so but the pillars we paid for and we just paid for that at a capital outlay. And do you have a dollar amount in your mind? I have a dollar amount in my mind, but I don't know if it's right. wasn't very much. So, I hate to say, but I mean, I can look that up, you know, and I can send that to you in a note or something to let you know how much we paid. But, um, I didn't pay

080any labor, which don't remind them. They're probably still going to charge me. Didn't last very long. I'm going to get a bill before year is not over. I know. So, that was my concern is like how much we put into it and now we're basically just starting from scratch again. It's a really it it looked really nice when we had the shails the shade sales and um hindsight we probably should have taken them down at the end of the fall and put them away for winter and we didn't. Um so the first winter Mr. Reinhardt came up to the school um probably during Christmas break or something and noticed that one of them had come loose and so he just took them all down. And so, and I didn't realize that, you know, that was

081why until I asked him this, um, spring like, "Hey, when are you gonna put those sails up?" And so, um, you know, like I said, we probably should have taken the tarps down or the sales and um, but we didn't. So, um, but I I feel like we got those sales from um, a grant or a different project and we didn't use them or something, but I can't remember what it was for. But anyway, um, so what Harrison's described is very different than what I have put out for bid. So, well, it's steel frame shade. So, I might need to be completely corrected in what I said. No, it's nylon tarp. So, I just high wind resistant nylon tarp. So, I think that's probably our first answer um is what what we want, what what

082look we're going for. Um, I was I was developing something back there that would be similar to to this with the with the cedar posts. So, if we're wanting to do something different, then I guess on the plus side it would be maintenancefree because you'd have to stain those cedar posts every I don't know three, four years maybe and termites like new lumber. We're getting rid of those. out of post out there. I mean, I wouldn't be opposed to you put that bid out there again. It's just take a look at the numbers and it's not like to How do we do we want both of the side units covered or do you want one with a mat where somebody wants to get some sun? You know, somebody's walking in the evening, they can lay

083there, stretch and get the sun or do we want to cover all three parts, the workout equipment at both sides? So, I guess I got plenty. Let me show you. I guess you just throw my opinion out there. The material that is down there, it's a it is a rubberized material that gives off the look of a mulch. I mean, if you've I don't know if you've gone out there and said I mean, it looks like wood mulch, but it's a rubber, you know, material. Okay. Um, you know, I to be honest with you, I don't know if I can recall, you know, necessarily what they consider what the warranty and stuff is. But with it just being that, I guess I would say let's cover it just to protect that, you know, because if

084it is exposed to heat and cold and heat and cold, I mean, it's like anything else. I think it would. And not that just one in the winter, too. It might even be a safe place if somebody needs to get under. Okay. Let's do that then. I I don't know, Harrison. That's just kind of what I'm thinking, too. Like if we can protect those surfaces, I think I like I said I mean obviously if we had walls around if it was indoors it'd last a while. I don't know if one roof just over it really does. Well, let's do a roof. So, and that's where I guess the pergulous style doesn't Yeah, because that is a pergulous slats. Is that what that is? Yeah. 2 by8 or something. Yeah. So, it gives shade but it's

085a little bit of sun through. I guess I say that I don't know. I guess you were thinking more just the slats though or were you thinking more roof? No, slats. Slats. Yeah. Well, then then why don't we just bid two separate? We'll bid this one here for the roof and then the entirety covered over here is what you're thinking. Well, I I'm throwing that out there. Well, I see where you're coming from for sure. It does protect it. You know, we do have the the just large grass area out there, too. I mean, if there's Well, being for the community, that's what this is for, right? If it's raining or you know, rain's coming, it's a safe place. You know, somebody could go get under if there is an actual roof. I guess I'm

086going roof roof or tarp. Tarp. Yeah. Yeah. I mean, it's thick though. It's not. Yeah. Yeah. cuz we had talked about when we decided to pull the 45x 45 out, we we were kind of talking about the structure of the unit that that being such a massive area that maybe we did need to talk about an actual roof. I think the reason he wants to change the wood is because there has to be so much tension with that tarp so there's no flex when it does blow because I think that's what we had happen here, right? The tarp. and you're worried that the wood would if the if it moves at all then it gets slack in there and then when the wind hits it that's when it breaks. This makes sense. You know the

087out here on our elementary playground we have in fact we just put that cement slab underneath that shade structure that's out there. I mean we've had that shade structure out there for years. I mean I think it's been there longer than I've been here but it's that it's just that blue I don't even know. I don't know if it's the nylon or whatever it is, but I mean, gosh, you think about the wind that thing has survived. I mean, yeah, I kind of asked the same question. I said that tarp. Really? No. They said this last for a long, long time. Yeah, but it's got also it's got the steel poles and a steel frame where that thing's really snug and tight. I mean, roof, isn't it? I think that one is a metal roof.

088I think it's a metal roof. I don't think it's a I think it's just perforated metal out here. Mhm. Isn't it? You think it's a tarp? I don't see like the ones like the ones at Ser bag and get my black folder in my book bag on your way back. Okay. Yeah. And I'm happy to um you know put it out for bid again. Um but we need to know what what we want. Third times a charm. Is that what we're going for? There there's a couple ways. I mean, do we want are we nervous about the tarping? We want to look at what steel is just of what the cost difference would be. I'm fine with tarp with the people I talked to, but if you guys aren't, maybe we we say, "Hey, we

089want to see what a steel cost." And after he gets back, we'll have a better idea what we got there. It has been great. Whatever it is, it has lasted forever. I mean, it still looks great. So, we actually um you might remember, we put the concrete underneath it. Like the the shelter was already there. We added the concrete and added the benches. So, yeah. I mean, it's been here ever since I've been here. So, it's a great structure, whatever it is. But we want to agree that we're going to have two separate bids. One would be for this one and then one for that, covering the entirety. I would definitely do. I would definitely do two separate. Yeah. At least two. At least two. Uh, and by that I mean actually I would almost

090go ahead if if we're going to do that we could request that they put it is one two but on this one please divide it out and show us what it would be for the middle section and for each of the side sections. So there two biders just need to do the opposite of what they did for there and then get one for here from the second gentleman. I'm sure he's going to want to rebid if he's put two in already. The the R4. I don't know if the metal if the steel and the tarp would withstand our Kansas wind better than wooden construction. I don't know. I mean, if it's like the heavy nylon tarpon, that's what it's intended to do, especially when they anchor it into that steel. Mhm. Yep. Thank you. I'm

091looking for a picture and I think it's in here. It is a little bit more. That's the shade. So, what is the material? It's like a netting. It is. I know you're so It's like a nylon. So, it's like what's this is kind of like what we were talking about for like a pergola. This is a design that Mr. Reinhardt um took my piece my napkin and made look pretty. But this was the idea with the with the sails. Oh yeah. No. So that was the idea of that. And what kind is that? Like a nylon like they did, you know. Yeah. Like even what they have at the pool and they got nylon. Yeah. And how long do you think those been there? Since the beginning of the pool being built. Okay. That was

092my only fear with the nylon is how long it lasted. The guy that built the pool told us as long as you He recommended never taking those tarps down, like the mesh ones like at the pool. Uh, now the ones at the pool got destroyed when we had that really bad hail come through a couple years ago. Uh, was that last year? I don't know when it was. Anyway, some hail got them. But normally he says with the tarps if and the mesh or solid either ones as long as you leave them on and leave them stretched tight they're fine. But when you take them down and then put them up it stretches them and they I got it weakens them by catch. Yeah. See it's never Did you guys see this picture? It's supported

093by the by the beams. Mhm. Did you look they wrap around the edges? So this is the center. That one is it's the same material but that's what's above the benches of you know we we have a couple benches by the climbing structure. Oh okay. So it's the same material that's provided but this is smaller. It's smaller. Now if you go to the other cross yeah gotcha. Okay. So this has like a an X. Yep. Okay. Yeah, this is the one that we added the cement or no, not this one. Well, I mean, my only thing is for the with the steel and the tarp, if we could do it all. I would be my preference if we could cover it all. And I'm just thinking as long as that is, they're probably going to

094have to put they're still going to have to do the four post on the 45 by 45 and then they would do two additional corners. I don't imagine they can get stretched enough there' be too much, but that's no big deal. I mean, you just corner off the workout area. Yeah, I think same height. It's just something. Um I want to say it says on there they he has 10 foot now but yeah I think you go 10 12 or 15 and I said 12 would be ideal but he put this has 10. Okay. So so that Oh for the center. Yeah. So that would change a little bit. That would increase. And I guess the reason why I'm asking is because to give it a little bit of and maybe if if you had

095your your two at a lower height than your center, it would give it some dimension. Yeah. Otherwise, you're going to have this big long Yeah. Right. You wouldn't you would you wouldn't I wouldn't think you would want all three of them the same height, right? It would be more aesthetically pleasing. For sure. Yeah. Yeah. You'd want you'd want your center one higher. Well, do you do you know the individual that's putting in the bids? This four. Can you go back to them? I'll go back to the guy, you know, and say, "Here's kind of what we're thinking." And then next, unless somebody else obviously anybody put a bid in, more than welcome. But these are the only two that shown interest. So, if we're looking at that type of structure, okay, let me back up.

096The reason why we ended up with these is because during an admin meeting, I may or may not have been complaining about the bids that I received from a playground company about what I wanted over here. So, that's how the conversation started because I received two different bids. One was for 45,000. The next one was for 75,000. Yes. For that. Yeah. You guys remember this now? Oh, yeah. And so then I was probably venting a little bit to to my my three gentlemen who can make things happen for me and they said we we can do this. And so that's where this came from. We went with a much more economical plan especially when I didn't pay them, you know, for labor and and we use those shade sales. But that's that's how that in

097fact I think we had those shade sales that maybe Mike had purchased. I don't remember. We'll figure that out. But but that's why because and that was because I was getting ready to say if we put it out for bid with that type of structure, we're probably going to get bids from playground companies because that's what they do. From the sounds of it, they'll price themselves out of it. Well, maybe. And if not, then we we'll look at it. Yeah. If they are competitive. Yeah. I mean, if they're competitive, then Right. But I But that but that was why we ended up building that. Oh, and that gentleman for the the one I brought, he did say he'd do a two-year Craftsman warranty. So, I think that just covers everything if the tarp would rip

098or something or a compost. So, I don't know if the playground companies probably would offer some sort of warranty. Okay. So, if I if I rebuild a bid, this is all you're going to have to pay me extra. I'm just saying this is all you now. Okay. So 45 45 by 45 what height? I would say 12 on the center. Well, they have an eve height of 10. Uh so I wonder what kind of it's like a gamre style of truss. They're going to come up and angle and then flat on the top. So it's up. There's an angle. Yeah. And that's how he'll support his roof is what he said. Or the tarp will be stretched really tightly over that. So really similar he brought that photo. So 10 foot eaves probably isn't bad

099because that's still probably 12 to 15. 12 to Yeah. 12 to 14 in the center. And I asked for 15. So assuming he's going to get close to that. Yeah. So I would say then you would be looking at uh like eight foot eaves on the other. Okay. So then I want two Mhm. 21 by 24 with 24 by 24 is what if your gentleman did it correctly? But I've measured it 100 times. It's 21. I think the reason it's 24 is because it was if we were just doing the two exterior, we would we would place the the um posts on the outside of the concrete, if that makes sense. But the actual um covered area covered area is 21 by 24. Okay. Okay. So, we want two of those and we want 8

100foot eaves. Correct. Mhm. Okay. And then we want 45 by 45. A 5x5 steel structure painted and steel trusses. Correct. So, I I can't put a company in here. I can't say the manufacturing nylon. So, I'm going to what I'm going to need to know is like I don't know that you require steel trust. I mean, if somebody brings a steel roof to the bid and they have wooden trust, I don't think that's an issue. I don't know that either company is going to do that, but I think you could just put truss. I mean, I think I better tell them. You want you want Okay, just go still. I I think I mean otherwise it's not comparable. I was gonna say if if part of the issue with our cedar post out here, it's

101a little bit of a different was movement, right? We'll do steel trust. Okay. What about the nylon? And is that the paint you want? You want me to just put a 40-year paint? Leave out the brand. Yeah, I think you do. Um, okay. And what about the the nylon? What do you want me to say? I think you can do nylon or steel. If somebody wants to come to the table with a steel roof, I think we look at it. It's probably not going to be affordable, but What is it called? It's that really thin steel, but a hill. No, but I mean, what is uh what would that roofing material be referred to? Uh right. Oh, no. You're It's like a like a tarp style. I don't know what the wording is. And so

102then I want four foot concrete peers. Correct. And we'll have to take out the sales tax included because it's just going to have to say no sales tax. It looks like it's just considered a tarp tarp style. proof. Yeah, I think that's the first thing that leaves it open for them. If they come up with something else, they can present it because that can be that heavy duty nylon or it can be the what's on the playground out here. Okay. That Okay. Well, what about this? I don't know what that means. Oh, that's the the base concrete. Yeah. in the ground that they bolt the steel to. So, should I put that? Yeah. Okay. And then what does that mean? The line of steel. Oh, that's just who makes the I don't put that in

103there though, do I? Okay. I don't think so. Okay. That's just who their supplier is. Okay. Do you want this brought back in July? Yes. Yes. Okay. Yeah. Just so it's done by Okay. And do you want a completion deadline? I think we try to get it. The goal would be by day school starts by yeah school start I don't know is that okay third time okay I'm going to be watching next I know how I know how much I know how much you don't like to leave things unchecked on your list. I don't. And here's my other drawing, which I did not do this one either. All right. So, we will table that. Uh, and we will move on to number 17. Discussion and approval of activity bus. Uh, should be a Yep. the

104bid in your packet as long as as well as I had Lisa reach out about financing and options and that kind of stuff too. So So the first document is the bid for um the coach bus. Um he did give us a a tradein value um that would be based upon us um continuing to use our bus until the new bus is available. You might remember him mentioning that we're probably looking at like eight to nine months out. Um, I did put together for you a sheet. Um, it's your second page in your document. So, based on our conversations last month, um, I just put together this this document. So, the options that we could go with are all listed on the right hand side on the bottom. Um, on the first page, right down

105here at the bottom. Yes, options. Sorry. Yes. In the on the second column on the bottom. And so I just went with I just put the price of what the it would cost for the Ultra Coach Liner DXL, which is what we looked at, the total price, and then the trade in offer. So then the uh cost of the bus and then I went through those options with Chris to um make sure that we were we were both kind of remembering what what we wanted. Um I skipped the additional monitors. Um I can add them in if you if you want me to, but what I remembered us talking about was that we did not feel we needed those additional monitors. Um, however, we did feel that we we wanted the PA system. And what

106that would do is it allows the the bus driver has his or her own and then the PA system is with your your extra screen, your stereo, your DVD, and then um so your coach could get on the PA or your sponsor. So, right on that panel right behind the driver is where that second that's what that is mounted. And then um you know some people Oh, we can't okay the the shades I didn't think I personally don't feel like we would need those if as long as we went with the ceramic window coating. Um that ceramic coating on the outside. I think that's the most important part. The less that you have you know to deal with the better probably is what I kind of thought on that. Um we cannot have the solid

107wood table so I didn't include that. the lighting. So, I put it in here. I'm just going to give you my two cents. Otherwise, I think our lights are on or they're off. And so, I feel like the lighting offers um safety um and and primarily a visual then also because you could have on your blue lights or your, you know, whatever color you wanted. um as a coach or a sponsor, I can still see my kids, but yet my kids are still able to sleep, if you will. So, to me, I felt like it was worth it. Um, and we're talking like percentage wise of the purchase. Yeah, it's a pretty it's a pretty minuscule thing. And I know talking to Seagull, he liked the idea of because it comes with those extra two

108long blue strips in the ceiling. Not so much. He didn't really want it for the center thing that has all the different LED colors with those those extra blue strips. It really lit up the bus and he thought it'd be a lot safer. Yeah. On some of those long trips. So, and then the ceramic window coating and like you said, a that's kind of your tinted glass. Lisa, I've kind of have interest in the custom armrest. Is it really cushiony? I mean, what what is that? I don't remember us talking about it. That's why I didn't put it in there. Does it come standard with the uh or It must just be a solid I think it's a solid plastic and that I mean we're getting I don't remember putting mine down. I I did

109pretty bad. I I put You did put yours down. It's a solid plastic if I remember right. It's harder than this I thought. and two hours like it does. I mean, five minutes in there is fine, but that's one thing if you got something to lean on. If you look in the first column under seating, it just says dual armrest. It doesn't say custom. So, I'm assuming that it was Yeah, like you said with the padding, that was one thing I remember that it was just two hours, three hours going down to Stanton County or wherever. It would be nice for them to have something to lean on that's not solid hard. I'm okay with that. Okay. And then the coating and then the grill guard. All right, coaches. I'm not going to stand behind

110the air a ride co-pilot seat. I got the kids the armrest, right? I know the rest of it didn't really do much for me, but yeah. And Lisa and I talked about the armrest, but we weren't really sure what they were. Yeah, I just remember that I put it down and it was like a solid plastic. That makes sense. Was it what he brought us? Was that their top of the line or just the standard? That was top of the line, right? So, it should those armor should reflect what these right. So, if that's top of the line, I'd hate to know what's below that. Said that they weren't very good. No high wire was Oh, you didn't think ours You didn't think the one you bought, if I recall, was it not a solid

111plastic? And I have a hard time believing I don't remember. We might ask that. I mean, I don't want to hold up a vote tonight over that, but if if their top notchotch is solid plastic, I hate to know what their downgrade is. Steel. Yeah, maybe I was on a bus in between and I'm thinking of the other bus I was on. I mean, I said, well, so yeah, if you liked what was in there, if you like what was in there, that's down and I don't remember. But it would have this is what you're saying. So, we would have to upgrade to get what you liked on the bus. If it was if your top of the line was already the upgraded armrest, then that's what this is that we have to get the

11212 to $150 option to get what was on that. Right. Right. So either way then, yeah, we got to get it if that's what was on it. The only other thing was the grill guard. Yes. And I went ahead and put it on here. Like I said, we can add or cross off. I was we were just trying to remember what we had talked about that night. I think important to have just damage ever damage. And what was the expectancy of this bus? This a 20 year, 30-year deal? Is that really what we're I think we talked I think he didn't I think he gave us more mileage and if I remember right he said like 600,000 then are we doing 20 a year or even mileage? Yeah, we even doing 20 I forget. So

113our current bus is a 2019 and we have 53. We have like 573. I don't know. However, we've been in the shop a lot. So 10 year, but let's say it goes up to 15. We've got a lot of years. A lot of years. And you did say even at the high mileage. Yeah. I mean, the big thing too is it's going to it retains its value. So, you know, down the road if they want to trade it in to get a different one or whatever. But, but yeah, this should be a longterm and it should be uh I was impressed with the safety of it. And what's wrong with our current bus right now? A lot. Um, it's a constant it's just a constant maintenance issue with that death issue. Uh, and the other

114problem is is like a lot of times to get it worked it has to go to Witchto the Yeah. People don't like working on a engine the size of a small car trapped in that little bitty space. Right. Yeah. And this one has a lot of down time. You I think you missed that night when Seagull was here and Yeah. It's for a safety issue, too. has a Cumins motor like I know what I'm talking about motors. Yeah. Let me ask let me ask it for a second and it's out front. So it blocks. So there's there's more in front of the Yes. the bus driver. Yep. And it can be it can be worked on locally compared to the motor that's in our current bus. I'm regurgitating everything I can with it. Yeah. It's

115a defineration regeneration issue, but uh but we've had a lot of other it just our last bill was 8,000. I would have to go look at I mean kind of back to where we were with the unfortunately with the coach that we got rid of the charter bus. We really thought we were doing the right thing when we bought a Bluebird activity bus. That was and I'm not knocking Bluebird. I'm just saying we thought and that's what everybody was doing at that time because everybody was getting rid of their coach buses and and now we're back to the coach buses, but these coach buses are made for schools where the coach buses before we bought off of you usually bought a coach like a used one that was 10 years old with Yeah. And then

116you wrapped it with your stuff and now do I remember correctly? They're wrapping this. Mhm. Yes. At this point in time, I think Jacob could work. Yeah, he's probably around his dad enough. He's got it figured out. I don't see it on here, though. Does it? No, I don't think he put it on here. He didn't. He doesn't. Um, Harbor Freight right now. Don't go Snap on. We assume that that's Yeah. Don't Don't let the Snap-on truck start stopping by racked up for you. Not that Scott doesn't know where we live. He just Yeah, I thought he was going through this for a couple days. No, I think you're right. that he was going to include it, but he didn't spell it out on here. He didn't. Well, you got some negotiating power if we

117decide to do it. We'll do it. The reps included. I didn't remember him. I just remembered that they could do it and I thought when we asked him to do the bid, he said he was going to throw that in. Well, we asked him to include it. Yeah, I apologize. I didn't got But we can approve. We can approve to move forward and then I think we should look at the financing options. It should be the second to the last page. So they're using our bus as a down payment it looks like. Then we don't have a payment due for 12 months. Where did you read that? Uh because we will keep our bus until we receive the new bus. Well, but as far as it says there's not a payment due right off the

118bat. I was just wondering a lot of times they'll use your vehicle as a down payment. So you don't have a year. We'll keep ours. But we're trading it in though. Yes. Yes. So that's probably what got it the payment extended out a year because what value payments beginning one year from signing? What did they give us for value on ours? 50. So that's what they did. The down payment is the first payment. Makes sense. But we get to use it for however long it takes to build. Mhm. Okay. Yeah. And so that we just I had Lisa ask him to give us some kind of estimate on the value and based off of how many miles we're putting on right now. And so of course that's could be more, right? when it comes to

119uh I'm sure it's not going to be more because he drove it when he was here. So, he did go look at it and with the low mileage, he is definitely interested, but uh assuming nothing happens to it between now and then. Do you do a lease purchase agreement? Right. What's that? This would only be needed if we decided to do a lease purchase agreement. Correct. The resolution. I mean, if we purchase outright, we don't have to pass the resolution. Correct. Right. Okay. I don't know why we would, right? Because I think this is about the financing. Yes. Yeah, this is just if we wanted to do a lease purchase agreement. Oh, your name's even on there. There you go. Sign your life away. Mhm. Is that what this is? Is a lease. It doesn't

120have to be. I just asked him to put something together for us just in case the board wanted to do that. and he did it on 10 annual payments. Yeah. So the government capital is a lease a lease purchase option, right? And then that's why Lisa also brought the capital outlay. Yeah. Fund numbers. Yeah. So, with the addition of the custom armrests, I have it calculated at 398862. Please feel free to check my math. So, yeah, a payment of $53,49750 over 10 years. Yep. So that increases [Music] your 535 basically. You'll pay an extra 123,000 for the extra options we chose there. No, no, just for if we if you do a 10ear lease agreement if we do a 10-year lease as opposed to just buying it out, right? It'll increase. Well, that was my

121question is I I mean I don't have a full understanding of our financials, right? That's why I had these if we got the cash sitting. Well, maybe because we're not getting but a savings account rate, it might make sense just to write the check unless we have an emergency. Are we ever going to need those funds? So, looks like we're building. No, that's a good question. So, in Capital Outlay, which is where we can make this purchase from So, we started the year with 70 and some,000. Um, right now, as of today, so we started the year with 724,000. As of today, we're at 805,699. What that means is that we've received our capital outlay um payments all except for our final one that we'll get in June. July. We'll get in June. That's dated

122July. Correct. Or we'll get it in July. Late June, correct? Well, our final date, we've been getting stuff at the end of June. We're supposed to get it by June 30th. Don, on average, how much a year do we do we net positive? I mean, how long has it taken to build this up? It's just how much do we normally carry? I just don't want to depleted if No. Yeah, that's why we pulled those numbers. That's why we brought both options just so you So, our expenses this year have been 332,000 and our revenue is 475. Is that normal? Is that uh Yeah. So, um, so we don't have any lease agreements or So, we've paid off at least four lease payments since I've been here. And we've paid off the QZAB bond, which the

123QZAB bond was our windows, lighting, and air. And it was 139,000 automatically out of capital outlay every year. And so, we've paid that off. So currently our only indebtedness is our bond and interest which is a completely separate fund which um we'll have paid in full September of 2026. Okay. Yeah. So so right now as of today we're sitting here with 85,000 and um so obviously these will be our final year-end purchases. And so then we'll begin the year with, you know, whatever, however this shakes out in the wash. And then you'll receive roughly $450,000. 450,000. So our goal will be every year a minimum of $50,000 net positive to build for projects. But we've got the football field track project and we've got the roof project. Are the two larger ones I know of.

124Would those come out of these funds or do we have a different fund to pay for that? So those are all capital improvements. Um, we we may be able to do what we need to do on the roof priority, which is fine arts wing, but when we start looking at a a roof maintenance plan, um, you're going to have to have some serious talks as a board about do you want to do that through um, a bond? Well, and that's, you know, the other thing I wanted to bring up before you passed off was, you know, the bond is a big thing to get renewed, right? Once it's there, people are used to paying it, right? People are going to complain to pay it, but it's already there. You're used to it. It's if it

125lapses and then you have to vote to reissue a bond, right? What I've read is statistically it's it's hard to get it to come back because right now what you can do is you could pass a a no tax increased you could you could um advertise that as a no tax increase bond because if you bring that in at the same rate as what where you are right now okay that makes sense we're not adding anything then you're not adding anything to your taxpayers at all which is exactly what that's I don't know we do the football field track project in the roof. I mean, that's what we that's what we started talking about at our last at that special meeting. Yeah. That we had just brainstorming ideas. Just brainstorming ideas of projects because there's

126a lot of there's a lot of little projects too that need addressed that need addressed too, you know. And the track I mean the track's a big one. The roofs are a big major project that really is something we've kind of just been kicking the can down the road because Can you do a bundle bond where you have multiple things? Oh yeah, that's something we really need to because that's what they did. That's what they did when they with this last bond. There was multiple things on there. They they did the cardinal gym expansion. They did the concession stand at the football field. Uh what else did they do? Did they do some lighting and roof drop in the Did they do a ceiling? Um there's seems like there's something else. I assume that would

127have been part of the QAP bond, but I don't know for sure. But anyway, so yeah, you can and that's what we were kind of talking about is if big picture, what are those uh what's that list of projects look like? And then did we talk to them about coming in July with the to do a presentation? Um we have talked about it, but we don't have anybody scheduled to come yet. What we're going to do is have uh the people that do the bond work uh Piper Sandler. Yeah. that did the previous bond come speak to what continuing that what kind of revenue stream that we can figure out where it's best suited to be spent because there's like you said a lot of things that need to happen it's just you have to

128highra it right so things like this that we're talking about as far as like a coach bus um that needs to be paid for either through a lease agreement or your capital outlay um the the other the Another area where you have funding that you as a board can make a decision what to utilize that funding on is your contingency reserve. So in a in a class that Mr. Reinhardt and I attended earlier this fall, the recommendation is that you have 10% of your general fund in your contingency reserve or one month's worth of payroll. So our conting we were just talking about this today. So our contingency is sitting at 400 and I don't have it on here. It's on a different one, but it's it's $400 some thousand in our contingency reserve. 440,000,

129I think. And we our general is at 4.4 million. So, we're right at our 10%. So, you know, you we may want to look at if we could increase that contingency a little bit because we're right there. You know, we're not flushed with cash, if you will, from this account to put they say two or 250 from the account we're discussing about paying the bus with over to the contingency or can you not move it though? You can't move it, but you can pull from your contingency. So, it pays Okay. You know what I'm saying? you as a board um can utilize that contingency fund in the way that you see fit. So, it's not as if you you don't have cash at on hand, if you will. So, how do you replace the contingency

130at the end of the year, which we'll be wrapping up here soon? Um if you have if you have some dollars that you have a choice in where you can put them um a good place for those is contingency reserve because when certain things um need to be replaced or they go out um then then you can utilize that fund. But the like I said the recommendation is right at 10% which is where we are. We're right at 10% of our general fund. Um, so growing that contingency a little bit wouldn't be a bad idea, but when you want to talk, so this is your fund where I mean, and this is where you would take it from would be your capital outlay. But if you if you were if you needed something else, you

131still have access to your capital outlay. Just think about it this way. You're going to get like almost 400 well, you will get 450,000 next fiscal year, which is just around the corner, right? Well, financially I think it makes sense to use the cash we have to buy the bus, but I just Everybody's comfortable with My only concern is what is he coming into? We have a big massive project that we know is coming that we're going to have to use those funds for. That was my only concern. It doesn't sound like that's the case. I mean, I feel comfortable. I feel comfortable with it. I just wanted to make sure we brought options options to the board. But I think uh you know, just being responsible the extraundred and 23 $20,000 of financing. Yeah.

132What a savings account isn't gonna isn't going to help us, right? I think with our current cash position and we're at the end of the end of the year where we know where we stand for the year and we're about 75,000 above where we were at the beginning. Is that right? Cuz Mhm. Yeah. I have my glasses on again, but Well, that would be the elevator. Well, yeah. Not once I buy that elevator, but Yeah. But we'll I mean, I still feel comfortable with it. We we have to do the elevator. Yeah. And I I feel comfortable with both with doing both out of there because our current bus it's sitting in the shop as much as it's on the road. I can say that. So which doesn't do us any good and it doesn't

133do us any good. And the extra capacity of this bus too like Seagull said just that day that the guy came with the bus if they would have had this they could have taken one bus instead of two to the zoo. Mhm. So, I mean, all of those things and I was just impressed with the safety of this and the construction of this bus. Yeah. So, what will the account be at after the bus and the the elevator? I mean, we've yet to discuss the roof. I mean, we could we could deplete this thing pretty damn fast. 80569. I've done it because everything that we've approved that's coming up will probably be left with 135,000. Uh I think we ought to bust. I just don't know what if you have a major issue. We find

134out there there are termites there and I don't know if that's just different things. Lisa, you've done a really good job of building up this account. I just don't want to 14152. Yeah, we're not even in season yet. Yeah. What did you have it at? A couple hundred. And weren't we talking about needing carrying over 400? We did that. We did that. Yeah. It's out of here. What were we carrying? I remember talking about it. Could if you don't have it a big deal, but like last year and the year before, what were we carrying at this time? 6700. So, we're really going to deplete this. I don't agree with that. I think we used the bus. I I kind of forgot about the elevator and you start mentioning that. I just Well, we have

135an elevator and a roof over the fine arts ring and termites. Yeah, if that's coming out of the same account, I don't think there's any way we can termites. But at a $60,000 year, I mean, and you're running 50 $60,000 a year surplus, that's how you built this up. You just at least not 100 though, right? 75 at most. Maybe. I mean, I can't say for sure, but it's taken quite a few years to build this up though. So, yeah, it's about 150. Yeah. 155. Is there a limit that we can carry over on that? No. There used to be, but no, there's no cap on your capital anymore. Do you remember what that cap was? So potentially we could save for the bus. So 60. They're not going to get mad if we have

136an extra. Yeah, there's no cap. No, that's a great question. What' you come up with? 155. Okay, that boiler. Was that was not that long? That was in December, wasn't it? Was that what was it? It was like 90. Sounds about right. That would have come out of this year's. Yeah. And that's like you said, Harrison, that's like one of those emergency things. Something will come up. We're not thinking of right now. This is about this is this is about one year's worth of capital outlay. Yeah. I think we've done such a good job at patting. We need to leave it. my opinion. Marlene, what do you think? No. Well, knowing that we I mean, we got to get the we got our Yeah, that's got to be done. Yeah, we've got to do something

137with that fine arts roof. And I don't know. Get You could always go get a loan on that, but they're offering it through this. It's a lot seem more seamless than trying to get a loan on a roof. Yeah. I7 repair will not touch the bus. Some things they will. I know they don't like RVs. I know they refuse. Something some things they can do. Other things it has to go to Witchaw for. Yeah. And the and one of the other issues is half the time, not half the time, but sometimes he hasn't even made it back from Witchaw yet and had to turn around to take it back. And it's just uh when everything breaks down, it doesn't matter if it's brand new or old, right? Something could go wrong with the new one.

138It was hard for me to believe how many breakdowns if they couldn't fix it and they I talked to some people that tried to work on it. It's like a lemon. I think it's just Yeah. And that happens something that just doesn't matter. You take it too. It's an electrical issue. And the other I mean the other option would be that we just put a lump sum down. Yeah, you could put a lump sum down and then you could you could lease the remainder. So, what if we did if we wanted to to end this at 450 because we know we have the roof. Um, after the elevator and this, what would be 450? How much could we put down? Did you say there was 820 in there? How much is so basically 800? Yeah.

139So you got 660 and if you put another 100 down you have 560,000 where we are. You can put 100,000 down and still over 500 in the account. Elevator you're probably right at 200. The elevator is 200. No it's 140. Okay. Right. Right. Okay. If you did that in this you're you're right at 200. And then you know so that drops you to 605. So you put 100 down and you still have 500. Uh, if you put a 100 down, you would have 505, I guess. But yeah. Yeah. 500 range. Oh, left. Correct. Cut the interest a little bit. Yeah. I would I mean it would make a big It would make a big difference up front. Better. Yeah. Like I understand the safety and needing the bus, but I also agree with like we

140need the roof, right? Yeah. I mean, we need the bus too, but we need the roof, right? And we need the elevator, right? I think we can get both if we do go this way and that leaves cushion for that makes me feel more comfortable. Yeah, that makes me feel more comfortable too. And no, I think that pencil or do you want to because I think we need to pass the resolution. You guys just going to tell me what to do. Drew, you did this. I'll just remind you, right? I'll just look what you guys did. here. No, just, you know, I was I don't know interested. I mean, I wasn't interested and then was running and then I found there was a whole plethora of qualified. Yeah, I've done my time. I've enjoyed it.

141Put your name on the resolution. I think it makes sense. Yeah. You know, it's like it's inevitable that one one Monday something's going on. So, do you have it was a very enjoyable experience. Okay. He's he's got my resolution. Your resolution. That's good. There we go. I don't know and I'm somewhat of a believer of term whether it's you know you get somebody in for too long they get complacent and or superintendent people get complacent around them because of them. Yes, I agree. I really like Okay. So then we'll fill this in as we go. Okay. Can I bring your pencil and I'll candidates? Okay. But where does it say how much we're leasing? You know what I'm saying? It doesn't I don't think it says, isn't that? Well, okay. So, cuz I don't think

142it says cuz I think it's Yeah. Where's that? You put 100,000 down, the payment will be $40,85. Is there a front page? Where's that? Where' that front page go of that? Let's see. Oh, there we go. 50. That's okay. Yeah, you're right. So, well, that was that was factoring that in. So, we'll just we'll just I'll have them redo this. Yeah, that should all be factor into that calculation. I'll have them redo this and then we'll send it out, but we'll make the motion. We'll make the motion. Say what we want regarding the lease purchase agreement. Perfect. Okay, I'll take notes. Or are you going to read this? It doesn't matter. There's a motion on the back. I can read it. Okay. Now, what are we going to do about the custom wrap? I think

143you say it was our understanding it was included in the bid. Well, I I can, but I'm just I want to Well, So, I have the approval with the wrap and I don't want to tie, you know, along another month, but yeah. And I think uh I say you just Well, cuz that could be 5 to 10 grand to wrap that up. Okay. So let's pass it with the um options [Music] as the options as presented which will include the custom armrest. So that takes the amount to this the 398 862. Okay. This means nothing. How much was the total? 39 398 862 and we decided 100 I think 100 100,000. Yeah. Okay. That leaves around 500. Correct. 500 and you're going to get roughly another 500 next year. Yeah. That kind of has a

144home though in a sense like yeah it's there for a split second but then you have places that you are building that right back up currently where you are. What? You know what I mean? Well, but 300 and some of it's already spent, you said, right? You have normal expenses that come out of that. No, just things that we've agreed upon this year. I mean, I can't like the suburb. Well, the suburban that we bought on some of those things that we did, but you're going to have things every year on Yeah. Yeah. You're not going to get this on the gym floor, right? Whatever. Right. Other projects that are already You just done such a good job of building. I just don't want to still You're still going to be okay. I agree. Yeah.

145And that leaves that leaves Chris in a in a good position. Thank you. Yeah. No, I feel I feel better about that, too. Yeah. Well, originally we were thinking like 80 grand for the elevator, not 40. Right. Yeah. So, you want to give Lisa some guidance? We want to just say, "Hey, the RAP, as long as it's under a certain threshold, do it." I think if it if it wasn't included in his bid, then just present. Well, first of all, present what they they uh what are they what they proposed proposed for? Yeah. And a price. And I say we pay for that out of the capital outlay. I agree. I don't we don't want act like you expected it though. Hey. Okay. Yeah. Can we get a mock of our wrap that's included with

146this? You know, maybe broch it like that. Can you send us a photo of what it's going to look like with the wrap? We approved it in the meeting. You know, somebody another board member used to give me those ideas, too. Yeah. It's easier easier said than done, right? We're not talking about a lawn or a tractor. Remember, I'm an educator. Okay. Whereas Unified School District number 270, Rrooks County, Kansas, Planeville Public Schools desires to enter into into that certain lease purchase agreement buy and between Unified School District number 270 Rooks County, Kansas Public Schools and the Government Capital Corporation for the purpose of financing an ultra coach liner. Whereas the school district desires to designate designate this agreement as a qualified taxexempt obligation of the school for the purpose of section 265B 3 of

147the Internal Revenue Code of 1986 as amended. Whereas the school district desires to designate Chris Reinhardt, superintendent, as an authorized signer of the agreement. Now therefore, be it resolved by Unified School District number 270 Rooks County, Kansas. Section one, that the Unified School District 270 Rrooks County, Kansas, enters into a lease purchase agreement with Government Capital Corporation for the purpose of financing an ultra coach liner. Section two that the lease purchase agreement by and between Unified School District number 270 Rooks County, Kansas and Government Capital Corporation is designated by the district as a qualified taxexempt obligation for the purposes of section 265B3 of the Internal Revenue Service or revenue code of 1986 as amended. the UN section three that the unified school district number 270 Rooks County, Kansas will designate Chris Reinhardt, superintendent as their

148designate as an authorized signer of the le lease purchase agreement by and between the unified school district number 270 Rooks County, Kansas, the Government Capital Corporation, as well as any other incillary exhibit certificate or documentation needed for the agreement. this resolution. Oh, that's so made a motion. So, I made the motion. Okay, I'll second. And a seconded. All those in favor say I. I. I. Opposed. The have it. Effective June 9th. effective June 9th, 2025. So then we would have you would have you signed. Okay. Are we good? I think so. Okay. I can check with you tomorrow. Okay. Okay. I think we're good. All right, this we'll move on to track updates. I don't I didn't receive any. Okay. Yep. So, we'll scratch number 18 and move on to the roof of the fine

149arts wing. Okay. So, you have two um bibs in your packet and then I received another one today. So this um this is this has been difficult because um unless we go through unless we go unless we do a go through tips which means that they have already um bid the project based on their of what they do. You're going to look at all three of these. Did I give you all three of these? Um, and it's it's it's different types of roofs that, you know, it's not it's not apples to apples. You just you have to comb through um what what I have um gathered from the two that I had. I just received the last one that I just passed around. I just received that when I got back from um Valley Center

150today. So um the first two are for the roof square footage of right around 8,000 square foot. [Music] Um but it sure makes it difficult when um we're not necessarily um they they have different ways of approaching it is I guess what I'm trying to say. Well, two of them are 60 mil, right? Yeah. And the other two are 20-year warranties, right? So, they're all the same as far as warranty goes. Mhm. And it looks like the Ray and the Corel, they're not removing the old membrane. They're just going on top of it because it looks like this first one is remove existing roof membrane. I'm just trying to find differences between them. You don't think Ray is removing it? Well, it says it says tear off existing secure shield HD cover board over existing

151ISO. So yeah, it would all And so Lisa, your question is why is there such a price discrepancy here? And well, no, I'm just I'm just saying that um it's it's hard on a project like this to really compare apples to apples when they each have a different way of approaching. Are you saying that maybe ray roofing is doing way more than what roof masters is and they've told you that and that's why the bid is so much No. No. I mean, nobody's told me that. I'm just I'm just saying that um you know it's it's hard to you know just compare when they each kind of approach it a different way. And I think that's probably why we see the difference in the in the prices and that. Um well I I wonder that

152though they're putting on a new roof. I'm trying to figure out what could possibly Well, it looks like Corel all they're going to do lay the existing right. I think their system does lay over the top and with that theirs is also all over 60 mil 20-year warranties, right? I'm not fully surprised with price discrepancies because I bid against people on government bids and some companies that do a lot of government bidding. They just bid it through the roof because they that's how it is. They're going to get as much and looks like roof masters hopefully they came in with a good honest bid that they'd bid the local guy down the street that's not public or government. I mean, I'm kind of for removing the existing roof because over time you just keep adding

153weight on top. It's not a good like structure itself. Mhm. Um probably faster way of doing it, but the long term Yeah. I don't think on that one I don't know if it's as big of an issue as like up here where it's actually asphalt cuz that's rubberized already. Mhm. Like it's a it's an older version of what they're doing now so it's not as near as heavy and well I mean I'm I'm well makes sense and I'm good with them. I mean, roof master. Yeah. I mean, yeah, they've done my roof. Well, the building I'm in, they say they did one of these and and it was right on 21. actually it was actually a little bit over what their expected lifesp and I don't and I don't know enough about it to know

154what's the difference but part of it is the like the coverboard because roof masters and the ray roofing. They're both using a coverboard, but I don't know the difference between it and you know what was in the coral bid, but right I know on the I know on the flat roofs that we have no roof masters and the next was roof masters. Okay. And I know any issues that we've had, they've been here and dealt with them and and moved on. So, I make a mot a motion to go with Rift Masters bid. It's been moved and seconded to accept the Rift Masters bill bid for the fine arts. Uh, Did we want to add the wall coping? Do you know what that is? Did he tell you what that? Yeah. Sorry. The wall coping.

155I just got this today. I haven't had time to ask any question. 600. It's still reasonable. Yeah. Total cost. Yeah. So, so wouldn't you think it's that? Is that where the building meets up to the other part and it's around the edges? Yeah. I'm not sure. Google. I'll just call the guy and ask him. What is this under? I'll find out in about 30 seconds. Yeah. This one I just got this afternoon. So, yeah, you'll probably find it first. Just give him He's not taking calls asleep. I I would assume it's around the the edge or where there's a butt up to the next building or maybe around. Yeah, it's a protective cap that's placed on top of the wall. So, yeah, looks like it's Oh, so it's at the top. Yeah, this top of

156the wall. Yeah. Yeah, probably makes sense. So, I would add that. Yeah. Yeah, I would add that. Is that good with your motion, Harrison? Yeah, for sure. To include the wall coping. You bet. And easy with the second. All those in favor say I. I. Opposed. Motion carries. All right, we'll move on to approval of resignations. Um, sorry. Nope, you're good. Okay. I have action. Oh, two. Two. Like I thought I just Yeah, two. First we have uh from Abby Molina. Kindly accept this letter as my formal resignation from the daycare attendant at the Nest daycare. My last day is expected to be Friday, June 13th, 2025. I'm incredibly grateful for the opportunity I was given to work at the Nest the past two years while attending Planeville High School. I will never forget the

157kids I have cared for and the co-workers I've gotten to know. As I moved to Hayes to attend FHSU and work towards obtaining my nursing degree, I have accepted a CNA position in Hayes. This will allow me to strengthen skills needed for my future profession. Again, thank you for the opportunity to work at the nest and I wish it continued success in the future. So, we'd like to thank Abby for her for everything she did. I know the the employees over there enjoyed having her and the kids as well. So, all right. And then next we have a resignation from Sher Kelsey uh from the kitchen help position. I'll make that motion to approve those. Thanks, Marley. And thank them for their service to second that. All right. And all those in favor say I.

158I. Opposed? Motion carries. Other items for the good of the district? Golf coach. I'm getting questioned a lot. Where are we at there? They are scheduling. Got it. So, we uh they're scheduling interviews. I just had a conversation with Lisa or excuse me, is it Lisa um last week? We have another we have two candidates now. So, we're ready to schedule those shortly. We're just trying to find time. Okay. Okay. And we have I brought cake for Lisa's last meeting. Thank you. And I I brought a couple of goodies myself, of course. So, um I just want to say this without crying. Um I just want to say thank you all for my time here at Planville. Um the board's always been supportive and and um helped my family and me as we transitioned here

159and it has been a wonderful 12 years and I'm thankful to all of you and the experience that I had and I've had a great staff and great students and um wonderful board of education and for that I'm forever thankful. Just wanted to give you a little something. I want to thank you too for also uh being grateful to work with the board and also Scott he's not here tonight I don't think he's running again thank him too for his support and service as well thank you for everything it's been fun most people don't know what you've done for the USD in the community it's been it's been a good experience it's been really good. Big shoes. Got big shoes. Big shoes. She's only a phone call away. That's right. That's right. All right. So,

160I'd look for a motion to adjurnn. So, all those in favor say I. I. We are. You second it. Daisy. Okay. I didn't catch that. Daisy.