001our Beachwood Board of Education um June 9th meeting. Lori, would you like to do Dr. Oh, is there Dr. Stacy's last meeting? Dr. Stacy's last meeting. Is that what you said? Yes. U Mrs. Burgerer here. Mr. Burns here. Mrs. here. Mrs. Wooten here. Thank you. Okay, so let's see. No recognition of guests today. Everybody's on summer break except for us. All of us. We're all all here. Um public comment. Anything up there? Nope. No public comment. We'll move right into discussion. Action ag um action agenda. Um updated policies and procedures for 2526 first reading. Take Well, we don't need a motion, right? You do not need a motion. This is the first reading. First reading, so you won't do your second reading until uh July. Uh also, if you have any questions, you can, you
002know, you can pull something out or if there's uh anything that um I I I'll try to hit the controversial ones or the ones that uh uh we have internally made a recommendation for. Uh we are asking internally uh for five things. Uh number one uh that salaries uh uh 3.121 under salaries uh we are asking to uh implement a midyear rank change. Uh we have that currently in place for national board. Uh this would allow someone who is completing uh their masters or rank one in December uh to be able to move on up to that rank new rank mid year. Uh I think that's a good recommendation. Uh three 3.125 expense reimbursement 3.225 225 expense reimbursement certified and classified uh reimbursements beh completed by direct deposit instead of hard checks. We have uh
003we've had several uh circumstance of people losing uh their hard check and then that causes a lot more uh time um for our finance department. It's not a big deal because all of our pay is done by direct deposit. So it's not we have anybody anybody that only gets paid by a hard check other than maybe a vendor. to do that. Okay. Yeah. I don't want to make it. Oh, let's see. 3.1237 and 03.2237 jury duty for certified and classified. They do not have to give us their jury duty pay. Um so it would not be double dipping uh to get their whopping daily rate for jury duty. Wow, that's and maintain that without giving it back to the system. Uh those are um our internally five recommendations. uh the ones that we've stored uh
004to try to really make sure that you've highlighted uh that have been somewhat in the news. Uh maternity leave um would that be maternity, paternity, all the different things. Uh we are recommending to wait. We have until 2030 to implement a policy that is minimum around the the district's um maternity leave. I know that some people are already jumping into that water. Um I think it's best to see what happens um on the challenges of those new policies before we make uh that ourselves because Do you just do maternity like the law? Do you do paternity? I mean, what if somebody is has a kid in the summer? Does that qualify for a certain There are a lot of different questions uh that uh would need to be answered. Uh and with the 2030 implementation
005timeline, I think it we are recommending uh that we wait at least another year to see what challenges come up with the systems who do implement set policies. the CP um it's a fiveyear summitive um however that's a very long time for a summitive uh so we're holding to our current uh evaluation even though the sum timelines even though the summitive legally doesn't have to happen until year five uh the C committee met this year and also has those recommendations uh so all that is already uh been approved by the C committee a mandatory financial literacy credit that has to be put into play. Um I've talked to Mr. Yankee on my thoughts. Uh but that'll be up to um you know Mr. Kaiser, Dr. Shoville and the high school to implement that for next
006year. But you want to try to put it somewhere where you're not adding um you know how you how can you embed that into uh existing areas would be my recommendation. the one minute. We have to have a policy on the one minute. It's a requirement based on new legislation. One minute uh one minute moment of silence or reflection. So that uh policy is in there from uh KSBA. Uh and then the big one that has gotten a ton of talk uh is uh a traceable communication. Uh they're currently researching apps uh but staff will not be able to text kids. Uh there are a lot of questions around that one um that I have. If I use a babysitter, uh can I text them in their babysitting role? If someone's dogsitting for me while
007I'm on vacation, um do I have to use the school app? There are a lot of different questions that are going to need to be flushed out with that. Uh but that is a requirement from the state at least from uh the time that uh uh in a school capacity all communications have to be traceable and is that going to be we need to have one platform that serves the needs for every everyone. My recommendation would be one platform uh but I think we're going with um multiple depending on what school and what areas how it's for extra extracurricular as well as it would be anything anything associated with the school athletics and the different apps they use for that. Okay. How much does that go on now? I wouldn't know having young kids like
008if practice is canceled on short notice does the coach text or what? Yeah. Um sometimes they board has normally a different app they use and then they'll just communicate that way but not everything that is currently used has traceable right so that does that mean it has to be archived for a certain amount of time or what does that I think it's archived for several I mean like I would not be surprised to see some cleanup language on this one. Yeah. Uh because there are so many unidentified as in many pieces of legislation that come through and move to policy. Uh they're well intended. Uh but then there's so many different aspects uh that we could sit and start having uh major questions about from an implementation standpoint. And like I said, we have a
009ton of kids that tutor. We have a ton of kids that babysit. We have a ton of kids that housesit. I mean, we have kids, you know, I mean, we're in such a small community and people can walk. I mean, there are a lot of things that happen. I was just saying what do you do nieces like? Yes. Uh, so uh and then and then I think being on multiple platforms uh will make it more difficult. Um, you know, and and are they going to require? I think it'll be hard to require because the more um specific and if there's any cost then we get into you know unfunded mandates which boards tend to have a really difficult problem with. Um so my what I've talked to uh Dr. Shovel Mr. guys about, you know,
010find something. Let's do our best uh to implement that uh from 8 to three uh and then try to see how some of the other things play out uh in cleanup language. There are host of others. Um most of them are pretty uh bland. I think you guys have had time to review those. I mean, there's there's nothing uh those are the those are the big hot topics for the lack of better way to say it. Uh the one that is um the one that also I would add to that is the moral instruction. um 9.122 since who have moral offering at the time of a fixed period. You have to worry about you know if if somebody leaves for moral instruction uh how that is going to be added into the uh instructional component.
011Um I think we have discussed that and feel pretty good about how that will be done here. Um, and then there's just some other um I mean if you all have any questions or I can just keep going. Um, the one on cell phones um students are prohibited from using a personal telecommunication device during instructional time except in an emergency or if directed so by a teacher. Um, I know this is well intended but by directed by teacher or authorized by teacher um is again not much different than what we currently have. I mean, you're not allowed to use your phone during the day unless the teacher allows that to happen. So, I don't really think that'll be much of a policy change for us. Uh any other questions? Like I said, if you if
012there's anything that you want to highlight, question, pull off, otherwise uh that will be your first reading. You'll move into second reading next month uh with Mr. Kaiser. Anybody have any other questions? Okay, we'll move on to our next item, which is a motion to approve the BG3. Take a motion to approve it. I've lost my Yes, I'll make a motion to approve it. I'm trying to get back from We have a second. I'll second. Okay. Okay. So, there have been questions. I'll try to go through the process just to make sure everybody is on the same page. BG1 uh is basically board of education highlighting and saying hey KDE uh here are the list of items that we would like to look at uh to be done during the scope of the project. uh
013BG2 uh is uh basically all the different components of said project from energy efficiency, exterior wall types, HVAC systems, uh all the uh more engineering parts of the project. That's why that's not on tonight. uh because Joe still has some more of the drawings to be able to finish uh especially on the two structures uh and the the drainage and some of the um the different components. Um BG3 u make sure I say this right. uh a BG3 form um uh provides an this is where you get your now you have an estimate of the expected cost for the construction that has been reviewed by uh the architect uh and um your construction firm. Uh so they have a chance to go over a here's what we uh want to do, here's our thoughts on
014what it would cost. Uh but now you start to get drilling down into um uh the the more specifics on the expected cost. You still don't know until BG2 and BG3 are out and it goes out to bids. Uh once uh bids come in, then it comes back to you guys to whether or not you accept or deny the bids. Uh then BG4, BG5 are both steps of the closeout process. Um one is the a the project's done. Uh five is Christy saying everything has been paid out, everything is finalized from the project. Uh the project is no more. So those are the the five different BTS that outline the process. Um so you guys are now into you got a little bit more uh advanced drawings, you got a little bit more advanced estimated
015cost. Then Joel will come back next month with the BG2. Um and then and then that you all can open it up for the bidding process. Bidding process uh you're at least got 60 days uh for the bidding process. Um and and then you're looking at hopefully if everything goes perfectly smooth an October one uh start date and unless I'm missing something in my mind. Were there any changes made since the last Okay. Okay. So, I know we talked something about you mentioned taking out HVAC or something. Yeah. Okay. I don't know if um Okay. I think that's a a recommendation from the maintenance department. They're saying that we've actually done so much work and changed out so many different parts uh that they think it'll hold. Um, so, um, I'll be more than happy
016to go on that recommendation. Um, and you know, it's not like we're using all the bonding. So, if something come up, you can always do a BG1 project just for something small. It doesn't have to be some major innovation. Uh, some people I've seen people do a BG1 uh to bid out a predonate gym for. Uh it it it's if you don't have general fund money, I mean typically we were really close to that 10 years ago of uh on the fields, right? But then he couldn't bond athletics at the time. Uh but if you don't have general fund money and you have something that's a crisis, you can do a BG1 for anything that facilitywise right now with 678. If 678 ever goes away, then there there's certain constraints that come back into what
017you can or cannot do. But it doesn't necessarily have to be anything, you know, millions and millions of dollars. Uh so you're going to see more just one step up on more advanced drawings and one step up into a clear uh estimate on expected costs. And then that's when boards get really testy when and architects and construction people start really sweating because if bids come back much higher than the estimated cost, right? people get aggravated and if they come back lower then everybody celebrates but seems like in 2025 uh we haven't seen lower. Joe is that did am I right so far? I mean yeah I I do worry I mean I think this one there's a lot in this one that's coming off that has state bid list. So we've we've talked to different
018companies we've got different uh pricing. feel pretty confident um on the estimated cost. Uh but there's always there's always um who's going to bid, how many people are going to bid um you know, so hopefully this one without being such a strenuous job site um and and pretty uh in stages very stage one, stage two, stage three depending on the back of the building. It's not necessarily directly involved with kids other than um the beginning of the day and drop off and the end of the day for pickup. Uh so I feel like it should be a pretty easy straightforward bidding process. So I think you're pretty close and that's what you have tonight. You have the BG3 which is the more uh um estimated actual estimated cost for the different items. Does that include
019the hillside like pull it in the hillside. It does. And And what about the stands that we talked about like any Oh, but the cost is in here. Okay. Handicap railing. Handicap railing and handrails. Okay. Okay. I don't remember anything else. You'll put two. Well, we're just looking. Just looking. Well, you can never have enough bathrooms. I know, but you never can. Yeah, you never can. It's going to be a It's just going to be a You got to have gravity or you got to have Well, we were talking about that. Yeah. I mean, you could put four restrooms up by the tennis courts and have a easier time of implementation than two down by the Doesn't that building up there have restrooms? No. No. They're going to have up Well, the maintenance building or
020whatever up there. Okay. Yeah. I mean, there's no there's no uh harm in getting cost. Yeah. I mean, if you're going to be up there doing it and we're Yeah. Otherwise, it's more cost and and we lengthen the concession stand. So, it's easier to just take it down. Good. I think that's great. Um and and the length, you know, was my concern. I think our concern, all of our concerns have more lines to try to shorten the lines. Perfect. And then is did I think we talked about maybe an overhang off the one side for the grill. All right. Perfect. Awesome. Awesome. Any other question? I mean that that's the that's the process. You're now uh saying he's going to come back next month with more detailed drawings. Once that happens, uh then you'll decide
021whether or not you'll finalize the list. You can still finalize the list, right? You'll my probably assumption uh is that you will take something off uh between now and then. You may not. Uh but then once you finalize the list uh then you approve to put it out to bids. Uh and then we all you all keep your fingers crossed uh that the bids come back uh in a uh number one, you know, good good position for the board. Does anybody else have any questions? I think I've reached my quota on that one. Okay, you ready? Yes. Mrs. Burgerer? Yes. Mr. Burns? Yes. Mrs. Slate? Yes. Mrs. Wood? Yes. Okay. Motion carries on to our next item, the consent agenda. We'll take a motion to accept the consent agenda as written. I will make a
022motion to adopt the consent agenda. Second. All right. You all had a lot of minutes. You had a lot of work. So the 12th 20th the uh I should say the 12th uh was the regular board meeting. May 20th joint meeting with superintendent screening committee. May 27th special meeting. May 29th special meeting. Monthly bills. Uh same as always, youth request for facilities. I do always try to tell you when one's out of order. NKY Young Marines has already had their uh thing on the lower field. I think that's fine. Uh y'all's scout 2027 um is asking to it's Chris Curley's uh little group uh your standard leave without pays your latest pay application number 35 for phase 6B. Uh and then two change orders. The change orders we didn't have any uh uh any say
023on. They were both things mandated uh by the inspector. Uh so handrails, uh concrete by the exit of the maintenance building, um items that the inspector said we had to have that were in the scope of the work to be able to pass code. Speaking of concrete, the front steps. Yeah, there are two major items. I talked to uh Mr. Kodell today and also Jeff. Uh the wall of TVs and the front steps um still have to be done. So all that needs to happen no later than June June 25th when we do our walk through. Both of them are pushing back. Both of them will push back because it's going to be a loss of revenue. Um but they're they're not neither one of them are completed and both of them are big ticket
024items. Does the whole does the whole stop like all the stops have to come out or just the bottom? said from the time that they poured them, they need to take all the steps out and need to redo the entire uh concrete portion, not the brick portion, but the entire concrete portion of the steps. They need to come out. I don't think there's any way they're going to hold. Um they're all their patch job lasted uh you know, a month. Um they're going to have to take them out. Uh and I've already told Mr. Kaza, do not pay the contingency. Do not pay the contingency. um you know hold the five hold the 5% of the last payment um because that is not acceptable uh product. It'll happen. It just takes a you just got
025to go through a process. Uh it'll happen. They just want to see if you're going to make it happen. Did you say you had communicated that you wanted that completed by the 25th or you want them to commit to doing it? I want it completed. Is there any way they can get that done in 14 days? They can get that done in two days. Really? I know nothing about pouring concrete of that size. Concrete, it tears up easy. I mean, unless there's a lot of steel in it. But you bring enough guys, you can The problem is it will take them, I should say, four days, right? The steel guys are going to have to come out, take out the handrails, right? Then they're going to have to tear out the concrete. Then they're going
026to have to pour the concrete, let the concrete set up, and then the steel guys are going to have to come back, drill new course, and put the handrails back in. So, you're probably looking at a solid week's worth of work. And was it the weather and the time of year? What went wrong that caused it to be this way? Um, in my opinion, uh, they number one, uh, their, um, um, wood, what what you call forms. Their forms, their forms were not correct. Uh, they were slanted. Um, number one. Number two, they poured it entirely to dry. Uh, and when you pour concrete dry, it sets up faster. When it sets up faster, it's more conducive to cracks. Um, then they try to come in and sand and and sand, basically just grind it
027down to make the steps even. Well, the more you grind and mess with it, the more you mess with the structural integrity, especially if it's board dry. Um, I think the the sidewalks that we've had a problem on on both sides, I know that we put salt down on two uh on on one of them way too fast, but they were poured too wet. When you pour too wet, the water comes up on top and then it and then it forms up and actually becomes really hard. But if you take something and hit it, it'll crack and pop, right? So, you get in concrete troubles really quickly if you pour too wet or too dry. I only know this because I got those terrible jobs growing up. Uh, so it's an art. They messed it
028up. Um, and it's it's um it's a problem. I don't see any way that they can fix the problem. Uh therefore, they need to tear them out and redo them. That's what you paid for. You paid for you paid for uh safe um and and a high quality step. Uh you you have neither at this point. And was that done by Kodell or a sub? It's a sub. It's a sub. They're they're aware. I met with them today. I met a person with the owner today uh and told them that those were the two things. There's still several punches. I mean, we can see them right here. There's not covers on the two um outlets right there on the balcony. There's a missing piece of trim on the back wall. Right. We can see those,
029but those are easy fixes, right? Easy fixes. Uh not a problem. Uh the two main problems that I'm aware of are the front steps and TVU wall because those are going to cost the sub money. What's the story on the TV wall? I'm not even sure where that is. In the uh student center, big TV wall. One of the one of the matching TVs is broken. Right. So, they've got to That is a very complex system to install. Has that worked yet? Has it? But it worked, but it wasn't the way it was supposed to work. Right. So, uh, anytime that you have something very complex and something's wrong, uh, it's going to take time and money, time and and time is money. Uh, so the equipment and the time are going to have to
030be in invested. Uh, so that's going to cost them on their, uh, revenue. But when you hold 5%, you hold 5% to the last on every uh, piece of the bid project. Um, you don't want to get into a spitting match in any shape or form. Uh but at the same time when the quality of work when it's a quality issue when when they're not meeting the um uh required outcomes um then then you have plenty of room to stand on to be able to hold contingency. And if they decide not to then Mr. Mr. Kaer has the option to hold that money. I go out and hire another sub to come in and do it outside of the uh bond package and and pay out the general fund. But I don't think when we
031get down I don't think it'll be a problem. Okay. Any other questions? Do you have anything else to add on this? I do not. Okay. Ready? Yeah. Mrs. Mr. Ber. Yes. Mr. Burns. Yes. Mrs. Slate. Yes. Mrs. Wood. Yes. Okay. Mission carries on to information portion. Superintendence report. We'll start from the back. Uh we are putting asformational uh to be able to post uh the draft 2020 2026 27 school calendar. You can only officially approve one at a time, but a lot of our parents look forward. We've talked about that. We don't anticipate making any changes. I think it would take something very egregious for us. What we're saying is it would take something very egregious for us to change that calendar. Uh we're informing you that we're going to go ahead and put it
032on another informationational item that is non- voting item. Super search screening committee meeting minutes uh will also be logged and uh we put it here because that's the easiest place to do that uh without a vote. uh SPDM uh meeting minutes uh finance report. We're down to one more change order um to close out 6B. Uh the only thing that should come through as a change order is the fireproofing of the lower hallway uh that was required by the inspector. Uh outside of that uh 6B uh should be in good shape financially uh and as far as completion ready. Um so I I will say that and if we can get by without uh any more uh then we we met the uh completion uh by staying under budget uh and not rolling out a
033general fund. Uh so that that's great. I know we're we are over but the finances were great. So, that would be my financial report on the construction. Uh, and finally, I would just say I appreciate the opportunity to be the superintendent for the last decade. It's been a heck of a run. Had a lot of successes, had a great team, had great people that not all of me were here tonight, but a lot a lot of people uh have really worked hard uh to u put us in the position where I'm really proud to hand over a quality product to the next superintendent. And I'm so tickled uh that we can move into transition into a maintenance role as opposed to a change agent role. change agents um are very difficult and typically um you
034know a full feathers but you got a black budget uh you got a quality facility sports have come a long way academics have held and we've added I think a great program that has a crazy ton of potential at the time I had a lot of close memories and we preside over. So, uh, with that being said, been a great run. I appreciate I sincerely appreciate what it's given to my family. The kids have have got to, uh, graduate from a quality school system. I I didn't miss after getting in trouble one year for missing too many events, I didn't miss a single kids event. And as a dad, like that's that's like a superde awesome thing that you can walk down and see all your kids events. So very very grateful for that. All
035those different things. So that's it. That's well, thank you from all of us and um the district for all your hard work and for making this room we're sitting in happen. We appreciate you and um gosh, there's so many things over 10 years. It's a long time, right? It's a long time. It's a long time. 10 years. 20% of my life. A long time. So, thank you. Yeah. Been a good run. Been a good run. So, we don't live forever. I have told Mr. Kaiser, please do not old guy told me, do not think that you will be the one that can just do this job for 20 years, right? We don't make it that long. And I would say since co it has even become more um interesting. Uh so uh congratulations to Mr.
036Kaiser publicly too. I think there'll be a ton of I'm just excited to see where the district goes, right? a ton of potential. All right. Well, see, where are we? Okay. All right. Um, take a motion to make the agenda part of the official board minutes. I like the motion. I'll second. Mrs. Burgerer, Mr. Burn, Mrs. Thank you. Any other board business. I was gonna say thank you at that time to Dr. Stacy, but he jumped ahead of everything and had to like get it all finished right then. But anyway, but we do appreciate you and thank you for your 10 years. So, it is a long time. So, thank you and we wish you all the luck um in your next, you know, we'll see you. You still live right here on Beachwood Road.
037So, we'll still see live right there on Beachwood Road. won't see me at 4th of July, though. No, buddy. No, you park in my driveway. Hopefully, it's not. Yeah. Yeah. Oh, well. Okay. Well, thank you. Yep. I'll take a motion to adjurnn. I'll make a motion to Thank you. Thank you. All right. That's it. Thank you. All right. Wasn't a record meeting.