001our um Beachwood Board of Education April 14th meeting. Welcome everyone. We appreciate you coming in tonight. And Lori, would you like to do roll call? Sure. Mrs. Burgerer here. Uh Mr. Burns here. Mr. Hood here. Mrs. Sleet here. Mrs. Wooten here. Okay. And we don't have any recognition of guests, I guess. So, we do not excuse me, public comment. Um, we have two people listed for public comment. Maria Sanders, would you like to come up? You can have a seat right there. Uh, good evening. Uh, my name is Maria Sanders. Uh, my son is a junior. I'd like to address the consent consent agenda item regarding the college and career counselor job description. I've communicated today with a few members of the board and based on those conversations, I'm hopeful that what I have to
002say tonight is moot. Our counseling department is so vital to our students wellness and success though that I want to go on record, if only to hammer that point home. Our current counseling structure is doubtlessly the envy of many Kentucky public schools with grades 7 to 12 students spread evenly alphabetically across three counselors. This is the high school if I didn't make that clear. In addition to relatively manageable case loads, the key feature of this structure is the continuity of care for from grade 7 to grade 12 and the deep trusting student counselor bonds that that permits. Our neighbor Boone County's tragic streak of teen suicides bleakly signals that we should not tinker with these relationships nor reduce mental health and wellness services. As is at Beachwood, each student cultivates a relationship with their counselor
003over several years. And thank goodness because they then hold the hand of someone they trust during grades 11 and 12, the apex stress test of their high school careers. the anxiety marathon during which our kids suffer the most challenging course loads and peak pressures of ACT testing, college admissions, and decision-making that will change the course of their lives. There is slash was some confusion as to whether the proposed job description, particularly its reference to 11th and 12th grade college counseling, would subvert the department structure in a way that would conceivably one, increased counselor case loads or two, reshuffle college counseling duties away from Mr. Brinkman and Ms. Mitten. Miss Burer wrote to explain to me today that counselor case loads will not shift and that nothing in the new job description would change Mr. Yankee's
004ability to work with the counseling department and structure it as he sees fit. I understand other board members have received that assurance as well. I'd appreciate tonight any clarification regarding this posting and any change it portends. Thank you all for your responsiveness today and for understanding that emotional wellness services and academic advising should remain inextricably linked with college and career counseling for our upper classmen. I appreciate your time. Thank you. Mr. Steinberg. Uh good evening. My name is Cal Steinberg and my a guess on that. I don't think there will be a huge shift. Uh but I have not seen a drop in property assessments in relation to uh houses that have recently sold. Um but we don't see a huge increase uh either though we we took the assumption of a 1%. Uh we
005took the assumption just for the numbers uh on a 4% tax increase which is estimate of $322,000. Uh again, you all will know exactly what you're looking at when the new seek formula and all the seek allocation sheet comes out uh in July. Uh a step which is approximately 1.4% 4% on average and plus 2% increase in pay for all staff. $1 across the board and uh for every hourly staff which again you can see the estimates in that uh increase in seek base uh 446 uh our student population is up and we're hoping the seek dollars translate uh into that uh increase in contingency by 497. Uh for those of you all that have been around uh you know that we had to dip into contingency on the property assessment loss uh back uh
006a couple years ago uh the normal range um yeah which was due to that property assessment we all right back there guys just making sure um so you see the the carry forward is 1.48 48 around 1.5 million um step step plus two and I say a step it really should be like a 3.4% 4%. Yeah. Uh for salaried and a $1 across the board for uh hourly. Um again, uh that is under the um your total student body, right? You never know if we're going to go up the last several years. Uh we've increased our student body numbers. Uh so we're presently surprised. uh whenever we come back uh for our yearly allocations uh you will get a a report generated by Christie uh that'll show u um a flat rate uh you we
007usually do a 2% a 3% and a 4% so you will get those projections um after the they are made public in July then you can come back and double check these numbers to make sure uh that you're still on the plus value um outside of that a couple of things to highlight Right. Um we're maintaining our uh rates uh that the board has sought to seek um with our percentage of pay to staff. Um we're holding pretty good on that. Uh things that we're not holding well on or that are a different or an increase in cost. uh property value insurance and just insurance in general, casual liability, all of that uh continues to be an area of concern uh because that has been on an upward trajectory uh for uh the last couple
008years. Uh supplies uh supplies tend are increasing in cost, utilities are increasing in cost. Uh so some of those fix fixed numbers uh that usually hold pretty consistent over time uh have definitely not uh held as consistent as we've seen um early on in my career. Uh but with that said so what about with like the new building like do we have a projection of what the new building's costing versus like what we were paying? I mean we only have a projection that even though we increase space uh it is uh way more efficient and therefore we think the cost will be flat or a decrease in relation to the old building. Now, what you can't do is the last 2 years we haven't had the whole building. So, we've only been running x amount
009of space, right? So, you put 70,000 foot on top of that. Um, but if you go back to three years ago, uh, Chrissy's tried to look at what that would be with the increase in costs, and I'd say it'll be about flat. Can we go back to the PVA? I'm just curious. The 1% increase in PVA values, how does that compare to years past? Is that conservative? Is that aggressive? You know, last year was around that 1% and then the year before is when we had the big jump which is like 31% and prior to that it hovered around like two and then on a um a re reassessment year which is when we got that big hit it used to be like four. So that's so different. So it's kind of a different environment.
010We're trying to relearn everything. But okay, I feel it's a very conservative. Yeah, it's very this is conservative. Yeah. Good. Yeah, that is very conservative. Okay. Great. I mean, you could always be surprised. I don't think um there's a need to be aggressive on that um based on the home sales that we're seeing. Uh but, you know, that's that's the assumption we took. Sure. Okay. Thank you. Any other specific questions on the budget? I mean, it's it's strong. I mean, you are still holding a strong I mean, the fact that we're starting to rebound from the 31.7% 32% increase on property assessments. We're starting to rebound from that. Uh I've told everybody, you know, and and and our discussions that, you know, especially around January, we're probably looking at about 18 more months um you
011know, before we're fully rebounded. But that's also based on what you do in in August and how aggressive you are in some different areas in August and then in May. Any other questions? No, I had asked Christie earlier about the um collection fees because they seem to go up, but it just correlates to how much. So, yep. I also have a a qu I'm just curious actually. I'm looking at the budget now. The textbooks budget is going from like it was 60,5753 up to 246 for projected for next year. Is it new curriculum? still have we put a new reading series in place that we were able to do over time and then a new no a new math series that we had some grant money and able to do over time but then we
012added a new reading series uh that uh again that's what we were all talking about uh and I that may have been the month before you came on right uh curriculum uh resources you know it's people don't always understand the price tag that comes along with those but it' been 7 years um you know since we had updated You know, so it was time and that's a cost that you know, we always talk about 1, three, five and sevenyear cycles. You know, textbooks are definitely on that between five and seven years cycle. Okay, that's great. All about new new materials. There you go. Any other specific questions on the budget? All right. always think it's funny that we go through this before we know what actually is going to happen. But I think it's always
013good to put that on record at the board meeting because there are very few systems in that position. Uh but as a seek loser uh you never 100% uh understand exactly what your budget's going to be. Mhm. It's been the one of the hardest things uh to get my head wrapped around as a superintendent because you have two whammys. Uh, number one, you're a seek loser and number two, you have a small budget. I mean, in comparison to, you know, like a Boone County or Kenton County or even a Campbell County, your your margin of error is just so much uh, you know, larger. Okay, are we ready? Ready. Mrs. Burgerer, yes. Mr. Burns, yes. Mr. Hood, yes. Mrs. Slate, yes. Mrs. Wood, yes. Okay, motion carries on to um item B, salary and stipen
014schedule. Take a motion to approve the 2526 school year salary and stipen schedule. I'll make a motion to approve the 202526 school year salary and stipen schedule. I'll second. All right. And I think you all have already heard uh the uh recommendation uh for the u staffing pay increase uh uh step 1.4% plus a 2% uh for salaried uh $1 across the board for all hourly. Uh other than that um we tried I mean especially with me on the way out uh tried to hold as consistent as possible uh for the next superintendent and the board to discuss any kind of you know there's always discussion around restructure uh and different topics right administratively uh specifically um but you know that for me uh the and in the discussions with Christie trying to maintain his
015consistent of a of a transition from this year to next year as possible uh to then allow you know other thoughts and other actions to take place. Uh so that's basically reflected uh in the budget. There are a couple of things that are outstanding. I think I've discussed um the only two positions that we've had trouble uh filling because we've been very blessed not to have any um uh open positions other than we we still have to worry about um sub right not as bad off as other places but we still have uh sub um days that are unfilled. Uh so we increased the substitute teacher pay uh over anything else that we've discussed uh to try to make it more competitive. Uh and we've addressed bus drivers uh because we don't employ a full-time
016driver. It's very difficult to recruit a trip um for a out of district driver to come over and pick up an extracurricular trip after hours. Um, so really trying to make sure that if we have a bus and we have somebody who wants to use that bus, you know, you all have always paid for transportation cost, uh, which is amazing. Uh, but we want to try to make sure that we always have a driver. Um, and that has been that has been probably the most problematic position, uh, to fill. So, that one has increased differently than the other positions as well. Are we still using Kenton County to pick up the like slack for what we don't have? We do. Um, do we still use Kenton County to pick up uh pick up what we
017can't do in house? Yeah. Very easy for Ken. What do you say? Very easy for Ken to loan us a bus. Uh, but it's been harder to get a bus with a driver in the cockpit. I was going to say, which is like the airport situation that we all fear. You know, you get a plane but you don't have a crew. Um, so for us, the reason why we're making that recommendation is to try to recruit those drivers because our kids are pretty easy to drive. Uh, so if we can be in that same pay range, uh, we're hoping to pick up drivers who do extra routes because that's overtime for them. Uh, and some places try to reduce overtime. Uh, but for us that's not an issue. I'm sorry, you got another question. No,
018that was what I was going to ask about the drivers per the and do do we use Kenton County drivers and our buses or do we have to use their buses when we do that? Our buses. Okay. And uh you know buying the used buses, you know, and Justin and I have talked I mean that should be keeps your maintenance cost down because if something big happens just surplus it and you know and go back and and move forward. That has worked really well for us. Um, and and it really just boils down to trying to recruit more drivers and and we're at a huge disadvantage because we don't have rout daily routes, so we don't employ full-time drivers. Uh, so then, you know, we're trying to recruit that differently. So, those are the two
019uh changes. Um, there's one position that was broken up into stipens um that saved uh money for a one-year. I think I've talked to you guys about that, but there's no major changes on the staffing allocations. I mean, on the salary or stipen schedules for next year on page uh 12, I was just curious what something was classified supervisory role. There's four of them. What is that? It's daytime maintenance supervisor. Okay. Uh we had a nighttime uh maintenance supervisor that moved over that Justin retrained for more of the HVAC and some of the big uh areas. Um Tim is a maintenance or is one of the supervisors. So it's a a classified position that oversee that's hourly but oversees or salary that oversees other classified roles. Okay. And there's four of them. And what's the
020I'm I'm I'm losing the blank on the fourth. J J outside. Yeah. Outside maintenance. Okay. Indoor maintenance. Uh uh systems maintenance. And then TIM are the four. And again, the reason why we put those into place a long time ago is to try to maintain, you know, our seasoned maintenance staff uh that are recruited for way more paid positions. Um, so that was the reason that that was put into place back in the correct day. We're down. Um, and I will add that we were able to, you know, a lot of the people that we lost to Amazon and other places, we were able by outsourcing the maintenance to cover that cost, but to maintain the people who really, you know, our outdoors looks amazing, our indoors is running well. we have more overlap and
021knowledge of of the systems, you know, so that's been a good return and you know on the investment. Um any other specific questions about uh the other one which you all are fully aware of? One more is we put the band uh into specific categories uh because we had the problem that our numbers were getting higher than you all had approved uh because of the pay coming in uh from the now the boosters offsetting that cost. just going back and clean that up to make sure that everything's on paper uh for you to see as it should be by statute as far as maintenance goes. And I'm not sure if this is a Justin question or you question, but um the new like you were talking about new building and then everything being outsourced. Has
022that been good? I've been really pleased with the uh with the product, but I'll let you know the principles and you know, everybody else speak to it. I haven't heard any complaints from staff. Um you know, they're here. They seem to do a really good job. We haven't had any problems that I'm aware of. When did that start? Was that the beginning of this year? Okay. That was a So, do they have a manager that comes in or is that like some by somebody here? Okay, thank you. Okay, I think we're good. Ready? Yes. Mrs. Burgerer. Yes, Mr. Burns. Yes, Mr. Hood. Yes, Mrs. Slate. Yes, Mrs. Wooten. Yes. Okay, motion carries on to our third item, which is the consent agenda. Take a motion to approve the consent agenda. So, move. A second. Okay.
023Uh approval of minutes. Uh you all have some special meetings and obviously, so those are different than normal. Uh monthly bills. uh use of facilities. Uh I do have to say that one of these uh happened uh before approval and we try to keep that from happening, but uh we did have Lafayette come in and uh use the um I think it was the auxil auxiliary gym to fold their tarp after a performance. So it wasn't a major thing, but they did use the facility. uh Davis County Band, uh Tri-State Ensembles, uh and then Homage Independent Incorporated, uh is using I think is the lower or one of the gyms. Winter Winter Guard. Yeah. A flag they do once a year as a as a I would call it a training or a workshop. Workshop.
024Uh so uh those are pretty typical for the band to help each other out when they're far away from home and uh the others are typical as well. Odyssey the mind uh you guys have always financed or help support the Odyssey of Mind on their uh is it national or world? Is it world world? Is it in Iowa this year? Are we in Michigan? No. All right, there we go. Um I this year I think it's somewhere around $2,700. It'll help support uh the travel to Michigan uh instead of the land of corn. Um that is you all typically always done that and not had a problem with it. Kat's offer of assistance. Um you know we always take those uh leave without pay as normal. Uh I'm going to skip G and come back
025to that one. New teacher mentor stipen uh as part of a grant. Uh we had that in place. We've run a um a a really nice uh induction program for new staff to be paired with a mentor. Um I think this is one place uh even above normal places that I've worked where mentoring someone on just the nuts and bolts of the community and the school uh is extremely valuable. Um so therefore, we're asking that you guys pick up the $500 for the mentor fee. Um how will they kind of have how do they get paired up? Do they do staff volunteer for that position or are they encouraged to go ahead? How does that work? Yeah. Yeah. The building level principles uh based on the position that's hired uh and the needs of the
026position uh pick a mentoring teacher to be the mentor. Is it for the whole year? It is for the whole year. Monthly check-ins. And that has been really good. We did have some trouble and and I I was really happy when uh we decided to pick this up. Uh but we we have had trouble right uh communication dealing with parents. I mean things are different and I'm not saying negatively but it's a it's a different place. Um, so to be able to have that mentor to go to and ask questions without, you know, asking uh your admin uh is a is a good safe place. And it seemed to work out well for transitioning people in uh because that has been feedback from new teachers that it is a a difficult transition uh to make.
027It's a good transition, but it's it's difficult uh just from the needs of the kids, academic or levels of the kids uh and involvement of the community. Um pay applications for phase B, I have no problem with any of those. And then we'll come back to G. Um and I guess I could say that I was a bit surprised uh because I've never had um when trying to keep a position. So, uh, we were notified in January 24th 25th, uh, that the mental health grant funding that funds one of our counselors, uh, was potentially on the chopping block for the federal grant reduction through the Department of Education. Is that where it's from? The Department of Education. Yeah. And and most all grants are federal, right? Every once in a while there's a state grant,
028but even even a lot of the state grants are still federal dollars sent to the state that then are disseminated out to schools at the state level. right now. In order to try to maintain uh a consistent staffing, um we tried to look at how what would our families uh really appreciate um and and and be able to provide the board a return on investment to at least look at whether it's a value ad on on outside of mental health, right? Which is a a part of the normal uh job description for a counselor, right? and and we have had a lot of discussions on getting kids to college uh and helping them get money to pay for college, right? That is as college prices go up. Um everything we do academically and from a
029staffing standpoint, we try to look at that and address it. Uh the one area that Allen and I had a lot of conversations about uh was looking at academic, athletic, and all extracurriculars. how could we help parents and students uh and support them in that quest for scholarship money? Um, and somehow, and I haven't quite figured out, but we'll get down to it in house, but somehow that got translated into uh that even though it was just an area of emphasis, uh, that that was somehow a replacement or restructure. We don't necessarily do that from our level, uh, that goes to the high school principal. What we were discussing is how could we put a position and maintain a position even if it was cut that would at least give the board an opportunity to
030evaluate a return on investment above and beyond a typical staffing. And I think Miss Sanders is exactly right. We staff way over uh the typical staffing uh for um counselors. Um, you know, my background before was always between four and 500 students per counselor. Uh, and we were excited if it was 400. Uh, we're staff closer closer uh to 260 uh in the high school, which is right on the cusp of the strongest recommendation, which is 250 to one. And in addition to the three counselors, you provide an outsource through chunk to come in uh and provide counseling to our greatest mental health needs. So um you know we are very well you know funded uh from the uh the counseling standpoint and I think the board has made a um a really strong determination
031to do that uh especially since co you know to support the mental health but at the same time uh we also have very high academic needs uh so I think the confusion came down to this 11 and 12 I hope it's been clarified um but you know emails got going around that I didn't have a chance to respond to. Uh but um my recommendation is if we strike the 11 and 12, I can do that and bring it back to you for next um session. But in no way was that dictating how Allen had to structure his services. It just meant like we have a counselor that's their main added extra item is mental health focus and that's required by the grant. uh we just want somebody to learn and try to grow and expand
032uh the the college um transition for scholarship dollars u which is also a value ad for our parents. So we'll go back and clean that up internally if it hadn't happened already. Um but I do think that we we do need and we have a responsibility uh to the board to come back and show the need. Um, and that need is is different to each one of our kids. Uh, and no one no one in my time at Beachwood has said scholarship dollars are not a an issue to be addressed. Um, so that was our only uh discussion area. And my only discussion area with that one, I think he would back this up is could we could we include extracurriculars. 94% of our kids are involved in some type of extracurricular program. There's a
033lot of scholarship dollars out there that parents don't understand. I included when the superintendent doesn't understand something uh that's probably an area that we could grow on uh as a entity and I did not understand very specifically I did not understand the value ad that JO could have for a certain type of athlete. If I don't know that, uh, I think there's other people that don't that don't know that as well, especially since there's not a jo in the state of Kentucky. So, it's all external, right? The difference between NIA, division 3, division 2, division one, right? All those different areas are complex in their requests and their demands uh for student athletes, right? So, that was Allen and I's discussion. How could we in include all of our extracurriculars including band, including performing arts,
034including athletics, uh to have a counselor address and try to learn more uh from other places on how they do something that we currently don't do. It was as simple as that. Uh so we'll go back and clean up. And in no way are we taking out any kind of like mental health like wellness and I'm sure not taking it out with well I've heard that being a uh I've tried to keep everything as consistent as possible moving forward. I'm not going to die on a hill either way strategically. That doesn't make the board that's not a win for you all. It's not definitely not a win for me. Uh, but if the funding is on the chopping block potentially, then I think we got to at least come back, if we're going to hold
035that staffing consistent, then we at least need to come back and say where we're going to try to look to get a value at. And that was the intent uh of the position. Uh, and that was the the intent of the discussion between Allen and I. Uh Al uh Allen, I never told Allen anything on how he had to structure his student body classifications. Um and you know, definitely wasn't my intent. And again, we'll go back and clean that up internally. Um but that can still be be put out tomorrow. Yes, that's what I'm asking. If you all approve it, right, we'll go ahead and move forward. I'll strike the 11 to 12. I mean, that's not a problem. It just scholarship support happens more at the 11th grade year for all kids. It didn't
036necessarily uh deem that Allen had to, but I need to be very honest. Allen can come back and structure it. How I mean, he has that ability, right? So, I'm not going to mandate one way or the other, but I don't think his intent from what I heard was to try to structure just someone being in this position only. Um and you're more than welcome to respond to that. Yeah, this is not not a position that is of singular focus. Um it's my intent is to keep remain with the current structure that we have but be more intentional with the college and career. Continue to make sure that that we are getting the most thought about the council and staff in that going forward and I think the only thing added right that doesn't exist
037to in some capacity is a focus on extracurriculars right and and having those in my opinion right and again I can have that for a few more days um sixth grade 7th grade eighth grade nth grade parents need to have an understanding of um just like we talk them through and have conversations around building the scholarship application for academics. Uh we need to have some of those conversations about the different opportunities for extracurriculars. Uh I think that was the one addition. So with that being said, I'll strike the 11 and 12. Uh if you all will give me permission to do that, I'll put it on next month's agenda with the same thing without that. I think that'll clarify that is not demanding uh the high school principal in any way on how to structure.
038Uh, and other than that, it's just a way for you all to try to maintain a staffing after grant funding funding runs out. And to be clear, so striking the 11 and 12. And then will we keep the college and career counselor title or will it be high school counselor? No. Everything else would stay the same. So it will be college and career counselor. Yeah. Because that's the area of focus. Just like we have to deem somebody the mental health counselor based on the grant funding. It's just an area of focus. Okay. uh that we're asking, right? Um to make sure that we don't drop off, right? I mean, that's that's about as simple as that because that had in a perfect world, we would have somebody that really understood how to u look at
039all aspects of scholarship funding and be a value ad to the whole staff. Maybe one on staff already has that. I mean, that's not for me to decide either. I don't I don't hire the position. Yeah. And so to make sure I understand and I can direct it to Mr. Yankee if that's the right person. This individual that fills this role hopefully would still be offering the same type of social mental health services that the other two counselors offer to students with a case load. Okay. So there will not be one less individual under the roof offering those services with this focus area added. Correct. Okay. I just wanted to make sure I understood that completely. Um and maybe I don't I I would like to know know about our current arrangement. Right now I
040believe I was told that the case load was divided just by alphabet. That was essentially how they got assigned. It is we have three counselors and they alphabet and they have those students from grade seven all the way. Okay. And would it be your intention assume again assume this gets filled with somebody great. Would it be your intention to keep that that they keep the same person through? It would be my intention to keep that. Okay. Because that's two of the bigger concerns I heard were number one overloading existing counselors by splitting the case load by two instead of three and also disrupting these long-term relationships that some of these kids have built with a staff member. So it sounds like neither of those things would be a reality in the way you envision this
041playing out. Okay. Thank you. So just to clarify as still the chief advisor right we have to split this into two different topics right topic number one is as a board and as a superintendent how do we maintain the current staffing and and you know with the grant without the grant right that's our job how to structure and how to put the day-to-day uh things into place is statutoily in their world right we don't get into the the personnel or the structure, right? So, but uh when when something comes up um that I think is um very interesting, right, when you're trying to maintain the staffing with a potential cut in funding, right, our job is just to try to look at what what ways would be attractive to parents and potentially the board for
042long-term sustainability if you have to take on that cost. um versus you know the implementation process which is which is more on that side. So I have another question then for Alan to follow up with that. So if you're saying that a third, you know, you just do a third, a third, a third, but what about that group of kids that needs that that focus under that new counselor? Do they kind of give and take with so as long as everybody maintains the same course? Our counselors have certain roles attached, right? They oversee testing. They oversology career readiness that we already have in place and that will to be a strength, but I think that the intentionality of that is something that the board wants to see put in place. So I think that that
043will allow us to implement more for 11th graders and 12th graders as they mean other counselors see other people's kids on their case load for different topics. Yes. For different things. which is why the focus on 11 and 12 which has always been the case right because that's where the scholarships tend to you know happen in the two college tends to happen and and potentially the year 13 that that we've always talked about how to implement right is which which is why that was the focal point uh because I do think that is another very creative um um opportunity right is to track and to help support the kids the first year they're out of school. Um, you know, which has been a discussion topic for our cabinet for a long time, which is how
044to how to implement that moving forward. Uh, but again, not my intent. My intent was to try to maintain a consistent staffing formula in a year that typically I would have recommended, you know, are we going I would have brought it to the board said, are we going to maintain this or are we going to cut this? Uh but then uh the grant funding came back um or at least is paused. Uh so that's why we had the discussion of like, okay, how could we sell this um which would be an addition to the extracurricular because again, if we go from $8 million of grant scholarship funding to $9 million of scholarship funding if I was Allen and a potential cut was going to be put on the table, I would be saying, listen, uh
045this u this position had this return on the investment, so we would love to hold that. But, you know, that's a next year's conversation. Do do we feel like there so I don't know that I would ever use the term return on investment for counselors. I mean healthy happy students I I understand where you're going with that and in and sure it'd be great if my students receive scholarships academic or extracurricular or whatever but has there been feedback to your to your knowledge that oh m man we're overprovisioned on on counselors? I haven't heard that. I'm just I'm curious if there's been push back like oh goodness why do we have three versus you know two is there a return on investment issue we're trying to solve okay yeah but we do have here that's
046you know the advantage of being we have certain values that we want to maintain and that the board put money into what we value and I think that's you know having that third council makes a big difference now you're able to see more students for more reasons you're able to um implement programs small groups or do things that other schools wish they could but they can't because they have such a disparity between the number of counselors students Yeah. Well, speaking a as a parent, I'm very grateful for the investment that the school has made in the counseling program. So, um my students have benefited from it and I'm very happy to support keeping the three the the three counseling positions. Certainly. Okay. Any more questions? Brad, you're being super quiet over there. Mine have all
047been answered by Mike. Okay. So, perfect. I had a bunch of them, but check the box. I can shut up now. Okay. All right. All right. Ready? Mrs. Burgerer? Yes. Mr. Burns? Yes. Mr. Hood? Yes. Mrs. Slay? Yes. Mrs. Woot? Yes. Thank you. Okay. Motion carries on to information portion. Superintendent report. Do you have any So, we already gone over the finance. There's nothing I can add on that. Uh, just a timeline moving forward. Um the stadium entrance has about two more punch items to finish up and it will be done. Uh the locker rooms have the um uh signs in the middle of the circle to be added and they'll be done um with a just a couple very small punch items that most people wouldn't see. Uh the auditorium the projection date is
048May the 3 uh for the auditorium completion. Uh it looks really good. Derby day. Der a derby day. Thursday. Derby day. It's a big horse racing in there, right? Yeah. Live streaming. That's right. Big event. Uh the first potential event that we could have is May the 9th. Uh that has not been over the top publicized, but I think it went out yesterday that uh Sweet Jazz is hoping to have Sweet Jazz. I can't think of the name of their spring concert. Sweet Jazz. Uh then the May board meeting, I don't think we'll need to change. Um and other than that, the only thing that we're still trying to work out with the um uh inspectors is some fire suppression down in the basement area. That is not going to be a concern as far
049as the auditorium. Uh we'll get uh should get uh occupancy uh for the auditorium for the end of the year stuff and then punch the um lower hallway when kids aren't in when kids aren't in the building. They're going to need to do some things. They broke a tile in the main lobby. They're going to fix that um after kids are out uh just to keep make sure that they can protect it uh when they replace it. Uh but other than that uh we're starting to get to the uh end of the rodeo. I do need a working meeting this month and I know you'll have a ton going on with the other stuff but you all have asked me to move forward as best we can uh with the BT1 again to keep it
050very simple. Uh we've stripped it down in conversation with Jeie. Uh but I need to present that to you guys uh on the working meeting. That needs to be an agenda item uh that you will see the proposed um uh budget and the proposed the the guesstimates. Uh and we stripped it down to everything that was either title N code uh or safety. Uh safety being an example like the track surface uh that is very uneven. Uh we don't want to have trip hazards. code from something like the uh uh baseball press box or the football press box, updating that to code. Uh or title nine, making sure that uh our female um u spaces have the same uh top have the same uh um amenities as the male, which right now we we are
051out of compliance in the softball arena uh because of lack of a press box and stands. So, stripped it down to those four topics. The only thing that uh is left on that is not one of those three areas uh was the 200 additional seats in the end zone for the band uh and the student body to try to give more space. Um again, if that's something you all want to leave or take off, that's up to you. That's why we need to have the meeting uh to go over those items. Are those are you proposing permanent ones or are you proposing Okay. Yep. Yep. And then um after that um just hold or my my recommendation will be to hold uh to let some of the bonding uh recuperate and then you all can
052make the decision whether you need the academic building. Did you say tennis courts would be a safety here? No, no, I didn't go through everything. I just said an example. The tennis courts would be a safety concern because the left side if you're looking at them are breaking off. Mhm. All right. So, so we just need to find a time for a working session or we just need to keep a working session. You all can do either. It'll be a special meeting whichever one you move forward because there will be an agenda item. The 28th 28th at 6 p.m. is your working meeting date. So, that would be very easy. You can use that. Great. We do have a meeting on 4:24 that's combined with the selection committee as well. Yes. So, I would not
053have those dates, but I would be more than happy to come an hour earlier or an hour later or we just keep it on the 28th at 6:00. That's up to you. You You guys can decide that. We have plenty of time. Uh well, I think, you know, we don't have plenty of time. We're already in um April, too. Okay, let's rock and roll then. 28th at 6 o'clock. I think 28th at 6 works. Is everybody good with that? Can they keep that date? I can. Okay. That's the one where I'll be in Disney. Oh, you and 424 also. Yeah. 424. I'm here. The 28th is when I'm in business. Okay. Then could I um uh could I talk to you individually? And not that you'll be here to vote, but can I talk to
054you individually to see if you have a problem or a concern with any of the items? And then that way you could um maybe add a discussion item to the end of the 24th meeting to discuss before you leave. Is it is it the same with working meetings that I could theoretically appear remotely? We're not. Yeah, you can. We're not voting at a working meeting. I said it be special meeting. Okay. Gotcha. I will need a I will need an approval on the uh items and the total, right, to be able to to be able to move forward. Can Kyle attend remotely to a special meeting? You can if you're if you're able to do that, you can attend remotely. We still have studios. Yeah, we still have the uh it's very easy with the
055new thing that was put in different places during co very easy. As much as I would love 40 minutes away from my family after five days in Disney, I don't think if I can go over it with you each individually, um it it shouldn't be a long meeting. Uh but u I'd be more than happy to do that ahead of time and anybody that wants What time is your meeting on the 24th? 6. 6. Okay. Yes. All right. Sounds good. Uh outside of that, um we should have the uh everything checked off. Uh we do have one thing else uh that will happen after school. Um the uh new entrance into the maintenance portion of the back hallway, I think you all would call it where the locker rooms are. Um there has to be
056a step uh forward. Uh we won't and and have to rework some asphalt around that. That will not happen until school's out either. So the basement and this stoop will be the two areas that we will hold um till after kids get out. All right, that's all I have. With regard to the uh punch list on the construction, I'm sure with a project this size, there's probably going to be a couple lingering things that extend beyond July one. Is that safe to say? I hope not. You really you feel that good? You think by July 1, we'll be squared away? I hope I hope not. There if they will send the number of men and uh workers and women as they should uh we should have the punch list. The there's a couple items also
057there's some concrete work out front uh that I think you as someone uh that will also any concrete work will happen after kids because the last thing I need is Kids walking through it. Um but I I sure hope we're not into July. Let's hope. Did they ever come back and cut the trees back? Okay. Yeah, the trees have been trimmed uh to where they thought they were safe. The one that got struck by lightning is still on. So, if you're looking out from the building to the road, the closest tree to the steps to the right uh was hit by lightning several years ago. I mean, it's holding on. We're fertilizing it. Uh but that that one is still our number one concern. Any other questions? All right. Take a motion to make the
058agenda part of the official board minutes. I'll second. I'll first. Okay. Um Mrs. Burgerer. Yes. Mr. Burns. Yes. Mr. Hood. Yes. Mrs. Lee. Mrs. Yes. Thank you. Okay. Any other business, spring sports, anything? We got anything? Spring activities? Uh, baseball made the uh what do you call it? Sectional rounds of the alla. Uh they play Broer. Did Brer win that game? Play Bert tomorrow or I think it's tomorrow. Uh so that that sectional game if they win that uh they go to Owensboro uh for the final eight. Oh, don't they usually go to Lexington or Well, it was in Owensboro, then it went to Richmond, and then now it's back at Owensboro. Okay. All right. Anybody have anything else? I do not. Not all. Okay. Although Mike, thank you for clearing up the counselor information
059for me. No problem. Okay. All right. Well, we'll take a motion to adjurnn. I will make motion to adjurnn. I knew I can always count on you for that. Everybody agree? Yes. Absolutely. Thank you.