001I'm going to call this meeting to order. We are missing one board member, Karen Bird. Uh four others are present. And uh with that, we will do the pledge to the flag. No. >> On my agenda, it says you're >> sing. >> I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation, indivisible, with liberty and justice for all. It's quiet without a lot of people in here. All right. Um, agenda item three is good news. I I hate saying there's no good news. >> Um, we just don't have any spotlight items to point out. We'll say that >> noted it all in May. >> Right. I hear you. >> I hear you. And then with that, we'll move to agenda item four, the
002superintendence report. Dr. House. >> Uh, good evening board, and thank you uh for the opportunity tonight. I am uh excited to introduce uh uh EMTT Hayes and Kim Best uh for the superintendent report. We are going to update the board and the community on our 2026 2031 facilities plan which is a requirement of the state, but we also want to make sure that we um update the community and the board on anticipated major projects uh over the next half of a decade. And so you have a handout and I will turn it over to uh Kim and EMTT. Oh, there we go. Thank you. Thank you, Dr. Housewald and board. So, um Mr. Marter is passing out your copy of the slide deck that we're going to go through shortly. um that way you're able
003to take notes um or have some future readings. So, we're going to go through this presentation and give you some information about the district facilities plan >> and and those in the audience will see a PowerPoint and of course this will be uploaded as a public record so it'll be on our website if you would like a paper copy later. Thank you. >> Right. Good evening everybody. It's good to see everybody again. We have a brief history of the Department of Ed's uh facility plan process. It originally started in the early 90s, 1994. It was kind of interesting. I got a UC in 93. So, this was kind of rolled out right kind of when I was as well. Uh, unfortunately, they haven't done a whole lot of upgrades. Uh, it is pretty been pretty
004consistent. They've over the years added different criteria to the process. It started off very vague. Uh, today they have a a very um diverse group of people that are part of the facility plan. They added that requirement. So you have uh teachers and and community leaders, residents. I think you even have some people on sitebased councils and and educators and and so forth, even maintenance people from the the school district. So they require a very diverse group to be part of this. So there's a lot of collaboration as part of it. They also require us as your architect to do facility evaluations to provide a lot of detailed information to the committees on where some maintenance issues might lie. They also rely a lot on uh Miss Best and and a lot of the uh
005uh demographics information from the county knowing where subdivisions are going in and those kind of pieces uh etc. So just a quick thing it started it is founded in the KR legislation started in the early 90s. Uh the biggest thing they were trying to do when they created it and I don't know what kind of shenanigans were going on before but it was to create equity and adequacy. They keep using those two words. So I think what was happening is in certain districts they were building maybe nitoriums they didn't have a science room. I just think there was there's probably some very egregious things going on in the state. So if you look at that chart on the right uh it kind of shows you their beginning start. They they created a a format for
006what rooms need to be in a school to educate what grade level and that many people. And that's the format and that's changed has changed very little over the last few years. What we've done is we've gotten creative with the vocabulary. I had two ants that were elementary school librarians. We don't have a library with 40,000 volumes in anymore. It just doesn't live like that. So, a lot of these are put in the different kind of uh STEM labs, etc. So, uh just some of the requirements when we come in, we need to talk about school construction, renovations, uh schools consolidations, closures. uh we talk about capacity issues, capital funding priorities and use of restricted building funds uh etc. So that is the all the things that we have in the discussions of the DFP.
007Uh this one you can kind of see how it's um it's arranged the the screenshot on the right shows you where you have all your academic centers. You have their grade levels served. Yours are all permanent but it would say transitional if you were disposing of buildings. And I think the key thing to keep in mind there is on the far right, it shows the capacity of the facility and then the actual occupancy of the facility. So this is something that we track uh very well in years advance. You know, there's a five-year kind of plan update every four years or so. So we have to really look at that. It's a little skewed because of the Ignite is an academy. So it kind of pulled some numbers out of the high schools, but that
008um is what we have there. Uh the DFP requirements, it's broken into five categories. Uh, priority one is things you have an interest in doing in the first two years. Priority two are things you have interest in doing in the second and third bianium, the second bianium. Priority threes are more support spaces. Priority fours are more district support spaces. And fives are projects you can't really use a lot of restricted funding for, and it's mostly athletics or extracurriculars or things of that nature. Uh, there's two slides here just to show you the volume and hats off to all that you've accomplished over the last few years. You can see the BG number on the far left starts with the year of those projects. So it's a 21 22 23 24. Go to the next slide
009and you'll oh back one and you'll see 24 and 25. Now we've not updated. So that's $96 million worth of projects you've completed in the last four years. That doesn't take into account the early 26 projects, the early childhood, a lot of these things that you've been doing. So that number is quite a bit higher, closer to probably 150 at this point. So, one of the things that Mr. Hayes talked about is that we really have to focus on is what does our enrollment look like. So, this slide gives you a little snapshot of what the enrollment has looked like in the last um six years in the district. So, you will see that our end ofear enrollments, these do come from the SAR report, which is the superintendent annual attendance report. That just shows
010us where our enrollment has been over these last five years. So you will see that we've kind of hovered right about 20,000 students and that's the number that we use with our planning. >> Uh these are just a couple snapshots highlighting some of the projects you have. The new early childhood is going in the Kroger. It's going to open 2728. We just have opened bids. It was $4 million under budget which I'm proud to announce. And as well as we have an excellent contractor in Morell Construction who actually did Long Branch Elementary and he's done a lot of great work in the region. So I feel very Four. Four. >> No. Four. >> Yep. Uh these are just some graphic slides showing you uh a lot of the outside accutrants and all the kind of
011things. We have a nice landscape package. Really uh focused on security because of the location of it. Focused on a lot of the outdoor play areas, activities. Put a lot of effort into all that. uh as well. Just some interior shots showing some of the creative things and how we like to do things differently with the the little kiddos. Uh going through some of the priorities, as I mentioned, we have priority ones. That would be like a priority one. Priority twos. Uh we discussed a few things. One of the things is uh the Connor campus needs a little updating. uh there are some fit and finish things that are a little tired and it probably needs to be uh reassessed a little bit for some of the more u current uh delivery methods of of
012education. So we kind of have a this is all kind of boring stuff but ceiling finishes this is how the DFP gets written. They want very detailed description of things. So I have to list doors and plumbing fixtures, ceilings, that's just all very kind of boring stuff but that's all in the plan. You can see Connor, it was built in 69,86, 2000, 2002, 2010, and has 175,000 square feet. So, we, you know, it needs a little attention at this point. The middle school is really in the exact same place. It can be uh started right after that. It's in three sections as well and um it needs the same kind of update and finishes as well as some of the curriculum places being updated for new delivery methods. These are some of the more boring
013list items that are part of that project. They do want you to break it down into all the different sections. So I have separate narratives for the 62,66 and 93 sections. >> Uh is this you or me? All right. One of the other things we had talked about is again looking at enrollments and what our building capacities are. So the next couple of slides we're going to talk about some of the areas that we're seeing some increased capacity of our buildings. So if you are familiar with the district at all and where we have some high growth areas, we know that the Valley Shannon Long Branch area is where we're seeing some significant growth across the district. So this slide really just gives you some demographics. Um Valley Shannon has only been open 10 years.
014Um we are currently um just finished a redistricting project there that will impact that capacity of that building pretty significantly which has put us in a good place to move forward with some different options. The other area that we're seeing a lot of growth in is in Long Branch. So that's are obviously feeder schools. A lot of families live in those same areas between Long Branch and Valley Shannon. So Long Branch Elementary is currently a 900 student capacity building. They are currently sitting at the end of this school year at 975 students. So over the last 5 years, that building has increased by 141 students. And our DPP office does a great job of doing some projected enrollments. And the projected enrollment that you'll see on this screen shows that by 3031 we would anticipate
015having just under,300 students at Long Branch. And again, which is a building that was built for 900 students. So there's a significant amount of growth that is happening in that area. And you'll see that on this p um picture representation. And this actually comes to us from our planning and zoning department. And you'll notice all of those circles are new housing developments, what they call active subdivision. So they are currently either have houses that are under construction or have been approved but not yet built. So you will see that heavy concentration right there near Hathaway Road. So those developments will feed into Long Branch and as well as Valley Shannon, which was the reason that we did part of that redistricting. Okay, as we had mentioned, priority twos uh would be everything after the early
016childhood. One of the discussions is a new middle school with lots more fields, green space, etc. About a 700 capacity starting, expandable to 900 completion in the 2029 school year. And we can I'll explain how that works in a second. This slide is very interesting. When I was digging back through our archives, there was some great ideas on how to rearrange some things. If you look on the right, this was one of my studies that I did back in 15. That actually was when we first start looking at the Bal Shannon site. We put an elementary on the back ridge. There's basically two fingers. The front finger is very congested. Uh where you see the left slide where it had the elementary school. Uh if we did implement an elementary school in that area, uh
017it would prohibit the ability to have any more green space in the area. you might be into a three-story solution which is less than desirable uh very tight uh restraints. You might have to have some retaining walls and things around. So, it was kind of was going to be very shoehorned and and most likely compromised in some way. So, you know, you can see the one on the right. My init one of my initial responses was to find an elementary school for that site there. So, uh this is showing the Bali campus. This is another slide that we had from 16 as we started to develop. You'll note the uh the limited amount of open play space for a middle school. It's very limited and you're uh somewhat limited in the expansion. The one thing
018that's kind of not shown on this site, but that distance between that future school wording and where you see valley is a big ravine and it's reg Yes. And it's it's regulated by the Army Corps of Engineers and that's one of those things that's like $400 a foot when you start taking it out. So that's why that whole wooded space is in the middle and that's not fair game. So it looks like you have space there when you see the acreage, but you can't because that's an environmental uh area through the middle, which really we can't disturb or comes with a huge price tag. And and that's just showing the the the overall property that's dotted there in red. Uh now, this is a good slide because I I love the idea of converting this
019building potentially to an elementary school. If you look at how it actually works, uh you can see I've taken red and I've kind of circled the different families as we go around, but you have five classrooms in each family. So, it works out perfectly that you can have a K5, six groups for each grade level, gives you five classrooms. Then it would give you 125 in each classroom. So, you have the exact amount because that's always a trick when you do elementaryaries and middle schools. You can't have a certain amount of seventh grade, not without the same as eth. You got to have the same for each grade level. So this works out wonderfully and that you can have all six groups that are five classrooms. You can have 125 kids in each one of
020them and move them around and then then you have a great zoning because then you don't have that fourth grader. It's in the third grade area and all those kind of things because the building is set up to where those are very unique clustered areas and that would work out wonderfully. Um I would say very minor adjustments to this building. You might need to uh change some of the restroom heights for the little guys and a couple bathrooms. I think that's probably the extent of it. And Miss Best and I even talked if the if the serving lines in the kitchen are too tall, put them in maintenance for a while or or vice versa. And we could swap them out into what would be the new middle school and and reuse this stuff over
021there if some of the kitchen stuff is going to change a little bit. And >> you might mention um that this will easily accommodate the growth at Long Branch. However, due to the site layout of this school, adding on another two to 300 to accommodate the projected Valley Shannon growth is is very difficult. It's a challenge and basically can't be done. So, we we need more space for a middle school than an elementary school. Um the other thing that we have discussed >> is that this is in the back of a neighborhood. So, it's four minutes from any entrance off Haway or um Long Branches, I think. Yeah, it's four minutes in. Um and there's a lot of bus and traffic. Uh even more so for a middle school than an elementary. We have evening
022games. We have more evening activities in the dark. And so again, um the idea is that the schools that are in the backs of neighborhoods um there is less traffic um less evening activity uh for elementaryaries. Um and then the simple fact that um that we really can't add on to this school to to accommodate the middle school we need at Bal Shannon. So, just to be clear, this would be um not adding a new middle school. It would be a new building to move the middle school to and adding a new elementary there. We we we need, you know, 2 to 300 um additional capacity for middle school, which we can't get here. Um but where the the capacity is needed in this area is for an elementary school. Um and so we would
023really um pursue land that is closer to a main road uh ideally closer to Cooper High School so it creates a campus connect feel there. Um and this would easily accommodate a good portion of our Long Branch Elementary School students and actually put them much for many students actually closer than the the commute to Long Branch. And the last thing is that if we were to put an elementary school on this existing campus, based on the layout, we project that it could be a small three to 400 student school, but there isn't the space there to put another 600 student elementary school on the land because of the restrictions that have been talked about. So you're kind of landlocked and tied in in this site, which is uh kind of why EMTT is kind of
024proposing the concept of instead of building a new elementary school, converting the middle school and building a new elementary school built a new middle school building where you could also have some additional green space, some field space. Um kind of things that we we like to see more in our middle school campuses that just simply doesn't exist here. These are just some of the phasing plans that we've kind of set and and like I say this the pro where we are in the process is we still have one more meeting to do with the facility plan and then it would come back with you all but the the discussion is August 27 open up the early childhood center 28 Connor High School phase one renovations 29 a new middle school 30 convert valley and then
02531 hit Connor Middle School that's kind the the timeline laying it out. >> We'll open it up to comments and questions from the board. I did um as this gets submitted, we did want to report back to the board early so that you knew some of the major projects that were planned as part of this 5-year plan that that came from the the committee meetings and from the review. Um and we want to share it with the public. Um and again, it's better to update the board earlier. And this page is where we are ending because it really does show while there's traditional roofing and HVAC and and and other improvements throughout um on this plan. These are your priority ones and two. So these would be your major investments um going forward. Uh as
026you're well aware um you have renovated or more recently built all of your high schools except Connor. So it's sort of uh much different than all the others as you just completed your your Boone High School uh renovation. Um likewise, uh Connor Middle School, which actually has an older section. Um then the high school, uh has a similar wear and tear. Um and those are major investments in renovations. And then the new middle school again would not be adding a seventh middle school. It would be relocating the middle school so that you could add a 16th elementary school to accommodate the growth that you're seeing uh in the on the western uh southwestern area. Um where we're currently along branches and there's already too many students. We have portables there. Um, we're over capacity already.
027Um, and we know it's going to in three more years there'll be even more pressure there, but it would take three years to for this pro, excuse me, four years to completely renovate and get ready B Shannon Elementary School. >> I want to thank the facilities committee and you all for putting this together and I think that it's a brilliant plan with turning Ballet into an elementary school. Um, but my question is relating to the Connor campus. Um, it's related to a lot of the up the upgrades that we're seeing here. Are we going to actually address the pest control issue at this base level? Because I'm getting still getting complaints about pests getting into these buildings. And I'm assuming that with these remodels that we're going to be addressing those issues. >> Yes. If
028there's areas of of doors that are old and not functioning, etc., Then we will we're going to do a full retrofit of these buildings to where >> tighten it up a little bit. >> Oh, it it's going to be brought up to a a current standard. So if there are gaps in doors or old aged pieces of equipment or if there's screens missing in places, we're going to bring that all up to speed. >> Okay? Because I I every year I get phone calls from teachers and parents and even my daughter will come home and tell me about the issues at school. So with >> and and also um you know I I spent a lot of time in the schools and and Boon High School is a great place for learning. It's got great
029staff. Uh I love meeting with the students but it feels different. It's got lower some of the ceilings are older and the tiles and it just Connor what I say boom I'm sorry Connor. Um I spend time there too. And so it is trying to bring it back up to a standard that we um really want all of our high school students and all of our students to to have access to. But with new doors and new fittings and some new um exterior elements, I think it would >> perfect. We'll know in we'll know in a few years. >> So we're okay with this concept. We just want to get rid of the pest. Other comments? >> Anyone else have any questions or comments? >> I just want to say thank you very much for
030all of this, for putting it together and going over it with us. Thank you. I think um you know, one of the things our community takes a lot of pride in is the condition of our buildings and um the amount of time that our our our staff takes inur especially during the summer um you know tightening screws and painting walls and doing all the maintenance and um and I appreciate the long-term partnership with our architect here and uh the wonderful buildings that you've designed and projects that you've helped us complete. Um I think there it's probably no secret in this county that I'm super super stoked about the early learning childhood center and um it's you know been a long time hope of mine that we have a central place in the county to you
031know do this kind of work and the reward that we'll re uh from our investment it'll it'll it'll pay dividends with student outcomes that they work their way through are, you know, >> did you see the tricycle track? >> Yeah. Yeah. >> It's gonna be a cool place. >> I just want to say thank you for um the visuals because um I think they do a lot just the graphs and the colorcoded um I it just makes it more understandable and very much uh easier to read. So, thank you for that. >> So, do we know where this other site would be? We are working with the county uh as well as EMTT um and and Adam's Law, a different attorney uh with Corey and um looking at options to secure locations. Again, um in
032talking to the principal at Valley Shannon, you know, one of the big requests is um you know, it needs to be on a major major road, not you know, in the back four, you know, four minutes back in the back of a neighborhood. So, we're working with them and we would hope to secure land within six months. We we have fund for that. Um that that would be our goal so that then we could move forward and and again have this open by 2029. So um we are looking in that area in the in the area around um Cooper High School. Um so we're pursuing some avenues there. Um and hopefully we'll have some more information on that in a in just ideally in a few months. And the county is redoing some roads in
033that area. So we're working with them based on where the new roads are going. If if that is going to create, you know, Perhap perhaps uh what do we need for a middle school? 20 acres >> about 25 >> 20 20 25 acres. So if they uh cut through a piece of property and that leaves a part of a property on a major road. So we're also working with them on some of their new road improvements to identify parcels of land that may be um you know where they where they take a home but maybe not the cornfield or the blueg grass field behind it. Whatever it is Indiana roots. >> Uh thank you very much for the presentation. Thank you. Thank you. >> Thanks. Appreciate it. And that's all I have on the superintendent
034report. Thank you, board. >> All right. Um, next will be item five, audience of citizens. We had no one sign up, so we're going to move on to item six. That's the recommended action consent agenda. Items A through W. Dr. Housewald. >> Yes. Thank you again, Chairman Parks. I recommend the board approve recommended action consent agenda items A through W is presented uh with the upcoming treasures report by Mr. Daryl Denim, who will now give the report. >> We had an adjusted beginning cash balance of $96,571,86. We had total receipts of $8,576,944. Total expenditures of 22,116,656 for net decrease in cash of $13,539,712, leaving us with a balance on hand at the end of the month of $83,32,94. We collected property taxes of $286,000, motor vehicle taxes of $529,000. We made a debt service payment
035of $2.9 million. We'll have a more annual update, of course, a after the June um um budgetary month has concluded. We continue to watch our our overall revenue in versus revenue out. We're still in a good fiscal position. I appreciate Daryl's um just steadfast adherence to watching those numbers. Um as you may recall, May is a three a three-pay month. So sometimes we say, "Oh, why the why the debt this month over last?" Uh May is a three pay month. And we remind everyone 86% of our revenue um our general fund dollars goes towards salaries and wages. So those two months when we have a a third pay as part of our 26 pay system of course we we have greater expenses. And thank you Darl. >> I have a motion to approve consent agenda
036items A through W as recommended. >> Motion. I second it. Um, any discussion on any of the items on the agenda, consent agenda? >> Seeing none, all in favor, please say I. >> I. >> Any opposed? >> No. >> I'll explain my >> That's all right. Um, three. I'm trying to do the math here. Three to one. >> Um, motion passes 3 to one. I just want to explain mine is just about the p about panorama. I don't ever vote for panorama. Still have datacy data data privacy concerns and uh cost effectiveness concerns. So >> very fair. Thank you. >> Thank you. >> Um so was your excuse me was your comment on uh panorama? >> Yes. >> Questions on data privacy? >> Okay. >> Yeah. >> All right. Uh we'll move on to agenda
037item seven. Recommended action old business item A. Dr. Household. >> Uh yes. Um I recommend uh the the board approve recommended action old business item A which is a revision to policies 03.125 03.225 03.13214 and 03.23214. Uh we described those policies in the last meeting and there's up for a second reading and they would be um uh they would be um approved um implemented and approved upon passage as it's a second reading and I would recommend approval as presented. >> Do I have a motion to approve old business item A revision to policies 03.125 03.225 225 0313214 and 0323214 second reading as recommended. >> Motion Wolf. >> Second, Miss Young. Do I have any discussion? Seeing none, all in favor, please say I. >> I. Any opposed? Motion passes 40. All right, we move on
038to agenda item eight, recommended action new business item A. Dr. Housewald. >> Thank you, Chairman Parks. I recommend the board approve recommended action new business item A, which is the Boone County Board of Education board meeting dates for the 2627 school year. is truly the privilege of the board with a little footnote that as we're going through the policies, there was an emergency policy that the legislators uh enacted this year that requires all board agendas to also be listed in central time. So, uh if you wonder why and whether there's confusion that someone thought uh I'm guessing someone missed a meeting. So, um, but anyway, that the new law does require as well as in our sitebased that we list all of our meetings also in central time and we'll just remind our public that
039we're on Eastern time. >> That's what they accomplished. >> Um, >> yay. >> All right. Do I have a motion to approve new business item A, Boone County Board of Education board meeting dates for the 2627 school year as recommended in central time? motion. >> Second. >> Any discussion? >> Seeing none, all in favor, please say I. >> I. >> Any opposed? Motion passes 40. Agenda item eight, recommended action, business item B. Dr. Housewalt. Uh, >> thank you. I recommend the board approve recommended action new business item B, district code of acceptable behavior and discipline code of conduct for the 2627 school year. A special thank you to the many uh teachers, administrators I know Jod and Sarah in the student services department uh working towards next year have worked hard on this. Um, we
040did have some updated laws from KSBA that required a couple uh last minute changes to adjust, but we want to get this approved as soon as possible because as we're registering, we want an updated handbook into the hands of our parents when they're registering. It's just a lot easier. So, there is always this uh um this sometimes need to make slight adjustments uh as we get additional information from KSBA. But a special thank you and I see Chris back there, the DPP um and the student services department to work really hard to get this uh presented to us as soon as possible so that we can get it in the hands of our families. So I would recommend approval as presented. >> We have a motion to approve new business item B district code of
041acceptable behavior and discipline code of conduct 2627 school year as recommended. >> Motion >> Mrs. Wolf seconded >> Maddox. any discussion? >> I just want to make a comment that this has been a process that I've been a part of since I've been sitting on this board. And the first year I was on it, it was a real intensive in terms of the amount of work that went into getting this revamped. And I want to thank Kathy Rootman because she's been a big part of that entire process since I've been there. Chris has done a lot too, but Kathy's been there since I started on this thing. And um the fact that we were able to knock it down to a meeting and an email this time is a testament to the amount of work
042that has gone into this in the years prior to. So this would not be possible without the work of Kathy and the and the team that she's put together throughout her tenure here. And I want to say thank you for your dedication to the projects and to listening to parents and to teachers and to principles and to a board member that has a little bit too many opinions. But um a lot of good stuff has come out of the way things have transitioned and we've seen fewer expulsions and we've seen more humane um disciplinary treatment of our students. So thank you for all of that work. You too, Chris. Any further discussion? Any um Okay, no more discussion. All in favor, please say I. >> I. Any opposed? Motion passes. 4 Z. Move on to
043agenda item eight, recommended action, new business item C. Dr. Housewald. >> Thank you again, Chairman Parks. I recommend a board approve the recommended action new business item C, which is the GEO bond resolution for purchase and renovations of the preschool center. As you know, we've bid this out. We appreciate the the the tight fiscal uh parameters place where we're $4.1 million below. As we often remind people, um that that this is geob bond capacity, which is existing taxes. This doesn't necessarily raise taxes, but there's specific uh legislative nickels that go towards construction of pro projects. And uh if we if we have the money available, I can't think of a better investment than the early childhood center. So I would recommend as presented. >> Do I have a motion to approve new business item C,
044the general obligation bond resolution for the purchase and renovation to the preschool center as recommended? >> Mrs. Wolf. Do I have a second? >> I second it. >> Any discussion on item C? >> Seeing none, all in favor, please say I. >> I. >> Any opposed? >> I can't vote twice. >> Motion passes 40. >> Thank you. Move the agenda item eight, recommended action, new business item D. >> Good evening, board. I am pleased to introduce to you Michael Novc. As you've met with Michael before, to to reintroduce you, I should say. Um, I will not rehash the 2year journey that I have uh been um a part of, as have you uh in really getting a deeper dive in understanding our property and casualty liability insurance. uh as you know uh the board um
045in in in saying we we want to know where we are and we want to know professionally what the best option is uh and we want somebody that doesn't have biases that's neutral that works for the board and not for an individual broker all due respect to brokers and um and that will really look at this and say this is what we recommend uh then came into the picture for the last 18 months Michael Novak who probably knows more about our Kentucky uh our insurance uh options in our plans and quite often the landscape of the state of the Commonwealth of Kentucky than than most other people. So um we are pleased to present um and as you may recall the board had narrowed down uh the choices as was recommended by Michael in the
046April meeting and now tonight he's here to make a final recommendation of both the insurance broker as well as the product um and give a significant amount of data and information. You will have a handout tonight. If you're watching at home and you're interested in this information, it will be available uh as a public record uh at a later time. But at this point, I'm going to turn over to Michael. >> Thank you very much. Nice to see you all again. Appreciate it. Um as as uh Dr. Hoswell pointed out, we got >> Thank you. uh we sent out uh insurance coverage specifications to the to the two chosen participants and they put together a a comprehensive set of of options. Uh those two participants were Arthur J. Gallagher um which was previously called assured
047partners in conjunction with their um pool insurance pool partner bluegrass risk management. And the second was USI who had a number of other um at Liberty Mutual and another a number of other insurers as well. Um and the proposals received are very very similar and very different in in many ways. The premiums are in comparable ranges depending upon the options. As you may recall, our recommendation to the board was to um increase limits across property and and liability um coverages and take as high retentions as is would be fiscally responsible. So, we we put the specifications together based upon that and uh received back a number of different options. Uh rather than go through all of the detail, although I'm happy to answer any questions from a big picture perspective, um Bluegrass Risk Management with
048Gallagher brought to the table another shared property program as part of their Bluegrass Risk Management option with a billion dollar limit shared across a number of uh different government entities. there. It's different from what was uh what is currently in place from a property perspective, but the liability um program is effectively very similar to what is currently in place, but they've proposed higher higher limits. on the uh USI and Liberty Mutual side. USI actually brought a number of different property options to the table. Uh Liberty Mutual was one of them. Uh affiliated FM was another. Uh CHUB and the because the combined program with Liberty's property and casualty program uh is is the best option from from a combined viewpoint. um that is the the leader in our in our mind. Mhm. >> We've recommended
049uh we are recommending that USI and the Liberty Mutual program be be uh accepted and that's based on a number of um number of the areas that we were talking about in our um in our earlier analysis. So it strengthens the financial protection for catastrophic events. We've got higher you're going to have higher limits on the on the li liability side. You're going to increase the property coverage up to 650 million. The this aligns better obviously with your exposures. And uh the the Liberty Mutual program is is part of the commercial insurance market space. It's um it is a dedicated dedicated limit so you don't have any of the um uncertainties not necessarily I won't call them risks I'll call them uncertainties with a shared or pulled option and since there was was a very
050similar cost involved that certainty is what we would recommend. >> We had shared limits with um the pool You had shared limits with the pool. Correct. >> And from a high high level, that's what our recommendation is based upon. >> Not only shar shared limits, you have you have the dedicated program now and you it'll be easier to move retentions up or down. One of the one of the current um one of the current benefits, if you will, of the of the new program is that it's uh at the $25,000 property deductible level. That is not something we would recommend, but because of the KDE regulations, um that that is what is being what we are recommending. What we do recommend is if there is any way to get those those uh KDE requirements changed
051that the board take on on more risk from a financial perspective and fund it internally be and by more limits if that makes sense but certainly don't pay the insurance company um for a level of coverage you don't really need because it's easy enough to >> and and I asked this question to Michael interestingly um through KDE, the entrance pool has been granted a waiver to have a higher deductible. So you'll see on there it's a $100,000 um standard deductible um versus the commercial which is 25,000. And so you know um there and that is a KDE interpretation, but we immediately we um will work with uh USI. I see uh Jacob Saltzman here. We will work with USI, work with Michael, and work with Olivia. Um, we believe we can get that clarified. It
052makes no sense. Uh, that has that limit has not been raised since 2013. And so, it really is um tying the hands of of districts in and in in the state of Kentucky. um and it won't allow us to to to really be as competitive and get our cost down to to protect ourselves and our taxpayers like we need. Um this is a good starting point. Um we've also consulted with USI and believe that as soon as that language is uh is altered, as soon as we can get it altered, provided we can um we might have some options to to to revisit this policy even before uh July 1st, 2027. and Chairman Parks. I mean, another another uh sort of risk with with the BRM program is because uh Boone County used its option
053to or indicated that it's leaving the program in order to have the option to go through this competitive process. It's it's unclear whether or not Boone County Schools would be allowed back into BRM. So, while My conversations with them made it seem like it was probable. At this point in time, you you wouldn't know whether or not you could be let back in as of 71. >> They meet next week, the week after. They meet sometime in June. So, if you were to go with that option, there is additional risk in addition to the the the higher limits and the shared the all those things. if you were to select them, we would have to then share that and request to be let in and their executive board would vote. And so if they didn't,
054then we would um have to come back in a in probably an emergency meeting to to to make a decision. There really is uh you know based upon Michael's recommendation um the the safest uh mo bet as well as what we believe to be the best overall uh product is um to go with USI and the Liberty uh Liberty Mutual Insurance. You will find in the recommendation um just to point out a couple things that we have provided a resolution that we are asked the board to approve um and that resolution just simply allows us to work with Michael and with USI to make sure that the to to fully enact the policy um as we've described um and with the with the appointment of USI as the district's insurance broker um and the procurement
055of insurance coverage through Liberty Mutual. Um we also um would um ask to the superintendent or design to approve any documents associated with this decision. And lastly um we would like to create um a restricted account much like we have in and we have other restricted accounts. So for example land purchase but we really want to create a restricted amount account to begin saving for our deductibles for our insurance costs. And the benefit of that is we build that up then we have that money so that we are comfortable actuarily increasing our deductibles which will save us money long term. But we do want to dedicate and earmark some of our general fund dollars for this purchase um with some one-time monies um and it also becomes a more transparent way for the community and
056for the board to understand how much we're spending on our insurance program. >> And that's part of this recommendation as well. If I could also add it's not just Liberty Mutual, it's a number of other insurers as well on the ancillary coverages as well as excess coverages. >> Thank you. >> Y >> and as far as moving forward beyond beyond this renewal, as as Dr. Hswald said, um there's there's still some work to be done. I I believe that that the proposals on the table could be improved. We'd like to be able to negotiate with with USI Liberty Mutual, etc. And then in future years, keep evaluating the retentions, deductibles, and limits based upon our previous recommendations. And you know, we we communicated um through the broker, Michael did today with Liberty Mutual and you
057know, just out of an abundance of caution starting with that $25,000 deductible, they're willing to meet that even though they're questioning, I mean, we're not sure there's other districts in the state that have that low of a deductible, but we want to make sure that we are completely aligned with with um some legal requirements. We're fully covered. Again, we have you'll see the cost. We've significantly increased our our coverage. We've added umbrella protection. We've really protected this district with an enhanced product. And then from there, we'll work to um you know look at uh increasing the deductible as permitted uh and lower some costs but maintaining that level of coverage based upon some gaps that we we identified that existed in the past. So, so in summary, Michael, your recommendation to the board is >>
058is to go with USI, Liberty Mutual, and the other other insurance companies >> that are outlined in option one, >> outlined primarily in option one >> and then we would >> workers compensation workers compensation um should also be awarded to USI as the as the broker. and uh further improved as as it can be. >> And then uh we would approve the resolution um as well as the creation of a of of a of a standalone fund that we can then pay our uh some of our insurance related costs out of going forward. And I'll open it up for questions. You stand right there, Michael. >> Sure. I just want to say I appreciate all the work again that has gone into this because insurance is not very fun to learn and um especially at
059this level. So, it's been an education. So, I appreciate your patience with all of our questions and just making it palatable. >> And I will say interestingly, I know uh Gallagher and and the the insurance pool has changed some of their plans because of the questions we've asked. So, we've I believe we've helped improve the market overall because of your investment in in in a consultant and Michael will while not as extensive has agreed that he will do a an annual review uh be in communication with he is our representative. Uh he works for us and we'll continue to make sure we're getting the best plans going forward with some annual audits and then an annual update to the board so that we don't do all of this work and then just say, "Okay, we're
060done. Let's move on and talk about something else. We'll talk pests, for example, at Conor campus. Instead, we'll make sure we continue to revisit this on an annual basis. So the in the general liability section, >> the um blueg grass risk management said it was a 5 million shared limit among liability lines of coverage and then option one lowers that to 1 million. Is that a good thing or no? Op option one on USI. >> Yeah. >> Okay. So the this is the this is the difficulty with the with the insurance uh comparisons. The the coverage on the option one on USI's side is sum of all the underlying coverages general liability automobile liability etc and which are augmented by the umbrella program. So if you want to look at like the total liability uh
061level >> without looking at each item, you could look over on the u at the umbrella section. >> So if you look at page three, the top rows, the umbrella, well, Michael, you want to walk through that because that's your overall coverage. It's a more compar more comparative uh amount, right? >> Correct. As you may remember from the analysis of the uh bluegrass risk management program, they had a um a layer of five million that applied to each each of those or all of those coverages together. Whereas on a commercial insurance arrangement like you used to have and what's being proposed by Liberty Mutual is you have a primary general liability, a primary auto liability, etc. and then an umbrella over that. So it's just a little different structure. And we we talked about the
062shared versus um versus separate, but it it comes together at the top. The it's augmented by the umbrella insurance program, >> which to answer the stated question would be $9 million of coverage instead of the five. >> In total, what we've recommended is 25 million. So in spec specifically the the primary coverage uh in general liability >> is 1 million >> and then the the first layer umbrella >> is four. So then that would be about equal. Is that correct in that particular? >> Yeah, they're about equal on on on both sides. They both they both propose 25 million of limits. >> Okay. >> And Bluegrass, like I said, their their property limit is is higher, but it's shared amongst what we understand is over 40 um 40 insureds. But that's not necessarily a bad
063thing. It's just um what the maximum probable loss is of all those. And it's the same it's the same situation that that Boone County is in now. It's not it's it's good as long as it's done right, but the but the ability to see exactly where those risks are um was one of the things we weren't able to accomplish. Can you explain to me um what are the difference between option one and option two under USI? What does Can you explain what that means to me please? >> Sure. the the deductibles uh on property are higher and option two has um I think that's primarily the difference Julie we we would recommend down the road higher deductible which is standard so option two and three which would save us money but as we were stating
064earlier there's some um There are some Kentucky Department of Education provisions based on the the commercial plan that still has a 25,000 limit. So, we would like to move towards option two and three, but right now we're recommending option one because it it fully complies with the KDE current requirements even though the entrance the the pool option has a $100,000 deductible because they have a separate rule for that. So, it doesn't necessarily make sense. So, we would rather move towards two and three based on Michael's recommendation, but we're going to start at option one to make sure we're fully compliant. Makes >> sense. I just want to make sure I understood. >> That's a really good question. >> understood exactly what those options were all about. >> That's a really good question. >> So, option
065two really isn't a viable option for us to consider because of this KDE rule. Right. And option two by if we were considering that would raise our deductibles $75,000 but only save us $47,000 and total premiums. >> Why would you do that? >> Go ahead. >> It's a good question. You wouldn't you'd want you want to go up to like a 250 level or maybe more >> a 250 deductible. >> Yeah, it would go even higher. So, if you look at the if you look at the option three, the $250,000 level. Now, the the the per location versus per occurrence is is something different as well, but the $250,000 level on the on the deductible would be would be some significant savings. And based upon your loss history, that that we've reviewed over 13 years
066of losses, that that savings would pay off. That savings appears to be a little less than $200,000. >> Correct. >> But the deductible goes to $250,000. >> Correct. >> Why would you do that? >> Annually, you you're putting that money aside. You're putting that into the the fund. >> If you have one claim, you've wiped out your savings. >> Correct. >> But over 13 years, >> historically, >> you're your average claims are are very low >> and and again if we can get KDA KDE permission to increase this then we work with our broker and we and and again you're never you're not automatically moving to option three or two but it gives you more leverage to start negotiating and working on what is that perfect price point between the ideal deductible and the cost
067but right now your hands are kind of tied to option one so if we can get those higher deductibles it doesn't mean you'll automatically move there, but actuarily you'll continue to use that to to navigate and negotiate and and to work with USI in this case to kind of come up with what that perfect ideal threshold is >> is the you mentioned a few times and I know we've had this conversation in other meetings that the you know this shared limit with um BRM and some other items you know you know, somewhat impre increase your the amount of risk the district is taking because we don't um for a variety of reasons. Why is that different than what you just explained where we would have minimal risk on a $250,000 deductible? >> It's known risk.
068You know exactly what your experience is. You know what your operations are like. You know how good your policies and procedures are. uh you know how good your operations and your your people are and it's it's been proven that you don't have a lot of claims. It this school district has such an amazing uh loss experience and that's based on operations. It's not pure luck over 13 years. And >> I guess my question is is if the BRM BRM BRM policy or proposal is a $100,000 deductible which is approved by KDA and it is also already least less less expensive. Why is that a more risk adverse situation than option one? >> Could you restate that question? Sure. So what the one of the reasons why we um what you stated earlier was that the
069shared the the the shared limit amongst the 41 members >> Yep. >> is gives pause for consideration. Right. And that also the five million in liability times five shared limit among lines of coverage. might get some pause. >> Oh, that's >> is that the same amount of risk as a high deductible >> um commercial plan would be >> from a from a deductible perspective that the deductibles are pretty pretty similar on the on the liability side. Um >> I think the I think some of the questions he's asking is insights into the shared limits within the pool versus the dedicated limits and how that factors in. >> Okay. Yeah. So in the in the pool it's the shared limits are are shared over coverages not individual uh insureds. So the difference between the the BRM
070property approach and the liability approach is on the property side there's there's a shared shared limit with the liability side the district has its own dedicated limits but it's structured a little differently in that the policy the $5 million applies to multiple coverages. So >> I think you >> it would be better to use different language than shared for both of them. So blended for the liability and and shared for the property is maybe what I need to teach myself. >> I guess when when you think about insurance a lot of this is because of you know you ensure the schools um in this um in this particular district has a lot of buildings and I think the 500 million which I think And your notes say they increase to 1 billion with the same
071deductible. Is a is is that that's a concern because of some catastrophic event that would happen like a a multi-county flood, right? I'm assuming that's what that that's why that would give you pause is the shared the shared billion is between 41 organizations >> that that could from the pool if the property pool were only in Kentucky. But this new GovPro property pool is well well or greater diversified. It's across at least 14 states, 41 entities, but we just don't have we don't know who they all are. Uh we've talked to we've talked to Gallagher about what the maximum probable loss is and we've seen some sales material that that states the numbers, but we can't I can't tell you that that's um that's as safe, if you will, as as a dedicated Boone County
072only uh program. >> I have a question about the umbrella. Um it says on here, like when you're looking at USI, it says, well, if you look at um Bluegrass or AP Gallagher, um it says a segment in there not included in the premium. So, but it also says that the um umbrella, the premium is included, but then when you get over to USI, it has 607,245. And then it's got it doesn't say not included in the premium on that line, but then it has the additional premium of 263 283. >> Yep. >> Um can you explain that a little bit more? >> Sure. the this is the reason they're impossible to compare on a line item basis. Not only because of the way the coverage is structured, but the bluegrass option presented by um
073Gallagher is one price. So, or each option is one price. So, it's you can't break them all out. So that $5 million is included in the initial um chunk and these additional the additional limits that are shown that are priced separate separately here are optional but they our recommended uh program is at least $25 million for Bloom County schools. So a significant increase in coverage. >> Okay. Okay. So, I'm guessing USI that means that's an additional 607 on top of what we're paying on the because it's not included. >> No, it's included included in the top. >> Just break it out. >> Oh, can I'm just confused because it says included on one and not on the other. >> Yeah. >> So, again, um not again, but uh I guess my last question is first
074of all, thank you for all the work. Um This is uh man horrendously complicated. Can you provide to me a scenario like a real life insurance scenario, some kind of catastrophe that would make it a better choice to have had option one that cost $400,000 more a year of Boone County taxpayers money than if we had bluegrass management at our last year's rate. Well, I guess it would be 200,000 $260,000 more for option one than option two under BRM. What's the real world scenario that would cause option one to be better at at $260,000 more dollars? I mean, at a um if there were a tornado that hit all of the Here's one. if there were a tornado that hit um a number a large number of uh BR I'm sorry yeah bluegrass risk management
075insured and wiped out more than more than the limit was that was available. So one, in other words, a tornado gets one of our buildings, >> one of our buildings, but the same night touches down in some other county or another state somewhere and then it gets five buildings of theirs and then all of a sudden the billion uh or whatever the shared liability doesn't cover all the buildings that were destroyed that night. That's that is a scenario. It's such an unlikely scenario. it it's it wouldn't happen to but your question is why is one thing worth more than the other and the answer to that is there's much higher coverage from a liability perspective if you look at those umbrella liability costs um between what was last year and this um that that's a
076big chunk of it >> I get not asking a question right here so why why if the We're considering spending more money than what we started with last year. I know insurance went up and all that, but this there's more limits, right? But you've you've also said that we also have very little claims. So is it why is it worth the investment of 250 $260,000 between option one B or option two BRM and option one USI/ Liberty >> well so the difference yeah the difference between those two is is on the u on the deductibles the liability deductible so if you look at the if we look at just BRM option two and one so option Option one is very similar to what you have now, which is a Z deductible. Option two is a
077$250,000 deductible compared to USI's uh $100,000 retention. So there's apples and oranges here >> to bring >> for flood is what you're talking about for a flood. And um I'm not sure what EQ means. >> Earthquake. No, I'm going down to the liability. So, pick >> if you look at the liability deductibles. >> Okay. >> Like the last line of page one. >> Got it. >> Okay. >> All right. Thank you. >> You're welcome. >> Any other questions? Come on. You know you guys love this topic. I knew it would be. >> Thank you, Michael. And just to >> Thank you, sir. I appreciate your help. >> The recommendation is option one uh under USI. It includes Liberty Mutual. Um the recommendation is to approve the resolution as provided as well as the creation of
078the fund that will allow us to begin to um dedicate funds from the general fund for the purposes of insurance going forward with the goal of continuing to improve our plan and bring back to you additional options in the future. >> I just want to clarify that it's Liberty Mutual and other insurers. >> That's correct. That includes Liberty Mutual. Okay. All right. Um, do I have a motion to approve new business item D, property and casualty insurance consultant recommendations as recommended? Is that how we're supposed to make the motion, right? >> Yeah. And then we can discuss in this. >> Well, no. I'm looking at Olivia's face. >> You got to talk about which one specifically you want to approve. >> Yeah. And then you'll need to do a second motion to authorize execution of
079the resolution to effectuate everything. >> So, we'll need two motions. >> Okay. Well, I motion for USI Liberty Mutual and other insurers option one as provided by our consultant. >> Could you make the second motion separate? >> Okay. >> All right. I second that for approving as directed by the person we hired. Okay. >> All right. So, there's a motion uh by Mrs. Wolf to approve option one uh USI as our broker and Liberty and other carriers as the underwriters I guess would be the description and uh so do I have a second >> okay sorry now for the fun part is there any further discussion on insurance stuff. Okay, seeing there's no more discussion, all in favor, please say I. >> I. >> Any opposed? >> Motion passes 40. >> And then um there
080is a second component. >> So then we'll need a motion to approve a resolution specifically 2026-2 authorizing the superintendent to execute all contracts that will be necessary to implement this by July 1. Well, I make a motion to approve Boone County Board of Education Resolution 2026-02, a resolution approving the district's insurance broker and insurance coverage program and authorizing the superintendent to execute all necessary documents, >> including with with USI and with the coverage as we stated in the first motion. Okay, perfect. >> Yep, that's great. >> Um, do we have a second for this motion? All right. All in favor, please say I. >> I. Any opposed? That motion passes 40. All right. I Let's see. Item nine, information, proposals, and communications. Uh, board member committee reports. anything you guys want to report? Okay. Um
081All right. So, we'll announce that the 26th annual golf outing um is coming up on July 31st at the Boom Links Golf Course. Um, there's information about that. Uh, where would this be here? Let's direct people to the right place here. >> Is this flyer on our website, Barb Chad? Yeah. >> Oh, okay. It's on It's on our website. >> Yep. >> And social media. Okay. Um, please please if you if you'd like if you play golf um you know get go out and contribute and have a great time and it's for a great cause and I appreciate the Boone County Business Association and their partnership over the years and then all the various sponsors of this golf outing. It's really a great thing. They do some great work with um you know with with
082the organizations that they're a part of >> and and I want to thank the board. Um you have shown time and time again a willingness to invest in learning and invest in getting the expertise you need to make informed decisions. This is a laborious lift. It's complicated, but you've invested in making um a an informed decision. Um and we continue to try to inform to work with you to inform our community as we did earlier tonight on our five-year facility plan and continuing to be very upfront and to share our demographics, share our challenges, and truly telegraph what we believe is in the best interest of our students and our community. Likewise, last month, um, we did did a comprehensive report on all of the things we accomplished. 2526. You should have received that progress
083report in the mail. Um, we do have we'll have additional copies, but again, we are most likely disseminating a significant amount and more information than oftentimes people are used to. But the purpose of that is to show how dedicated we are to getting it right, to being informed, making informed decisions, and making sure that we're transparent in the use of our taxpayer dollars and focused on our students. And so, I thank the board. I know nobody wants to sit here and have this detailed compl we have a better plan because we invested in expertise uh and we spent the time to learn about it. It's it's messy, but you're dedicated to that and I thank you for that and we'll continue to bring this these this information and not just can and and and Chairman
084Parks always says just because we always done it doesn't mean that's what we need to do. We want to make sure that we're continuing to revisit every decision in every area, right? whether it's facilities and and and construction and architects or insurance or um the the programs we use for teaching our h our high quality instructional resources and materials all of those things on all fronts and I think that's making us stronger and it takes a lot of patience and a willingness to do that so I just want to point out and recognize that it isn't easy but I thank you for your your attention to these details >> and I do want to mention that you mentioned the pres presentation of that booklet last month and it has hit mailboxes. I've gotten a lot
085of feedback from it. So, I want to thank the people that put all the work into it. I know it had to have been 100 hours of work easy to be able to do that because it it was a lot, but I will tell you it has been received so well from my constituency. So, I appreciate it. I carry it with me. So, when people want to ask about the schools, I show them. So, um I need more copies because mine's getting a little >> We will have some additional copies. We'll we'll bring them to the next meeting if not sooner. Barb's getting we had to get them mailed first, but we do have some additional copies. Correct. >> Barb, >> Everybody except the board member from Hein >> yet. Um, >> we all got
086one. >> The um I agree with the book. The the um information was was nice. And I I will say that if you ever would like a progress report on Boon County Schools, um go to a high school graduation. You know, that's that's the goal, right? Is to get everybody through and or go to fifth grade promotion. Those are fun, too. Um, >> yes. And you will have as much evidence as you need about how fantastic our students are and how wonderful our staff is. And stop by one of our buildings and see how great our custodians and and um other people are as well that that are still in the buildings all summer long. Uh, any other reports? All right, we will seeing none, we'll move to adjournment. Have a motion to adjourn. Mrs.
087Wolf, >> I second it. >> All in favor of adjournment. >> I motion passes 40.