001Thanks. Everyone We're going to call the this uh special meeting to order. Um, looks like all of our board members are present. We'll move on to um, agenda item two. It's the audience of citizens. Now, I will preface this. I'll read my usual statement, but um, we welcome your public comment, although just so everybody understands, there's going to be at least five three public meetings when the committee when if if this board decides to have a committee to overview these statistics and maps and all that and then two public forums. And tonight all this board is doing is really allowing those committees or that committee to if if the board approves a committee to move forward with going over the data um for the demographics and growth committee uh and growth. So if you have
002very detailed questions, this board won't we we're going to get the data as soon when we get it and then the committee will handle that overview of receiving that data and then making whatever input they want to make. Um so just in in case your comments relate to something like that, >> you're not >> Oh yeah, and that that's the other thing. There's no action on any maps or redistricting or anything happening tonight. All we're doing is getting together to if the board so decides to make a committee to review um the demographics and growth in this area of the county. Um all right, with that being said, uh the board welcomes the opportunity to hear from the community and inform the board of your views on matters before the board. It's a special meeting.
003We're only going to talk about the topics that are on this particular agenda. The board of education is set and by statute the board can only discuss the items that are present on the agenda. The board cannot legally nor would the board discuss an issue specific to an employee or student in respect to privacy. Um we normally don't stream special meetings. I decided that we should and we would. Um and I'm told that's working correctly. Right. >> Partially. Okay. It'll get there. um last minute decision. We're going to keep the comments to two minutes so that all wish to speak may speak and the giftgiving of time to another person. I prefer you not do that. The first person is Christa. Hopefully I said that right. >> Really? >> Christa Rayford put that on. >>
004Well, this was a signup sheet to speak, but you know >> Oh, I'm sorry. I thought it was for everybody. >> That's okay. It's all right. Don't worry about it. >> It's great. >> Um, >> we're glad you're here. >> I'm here to get information. >> We're glad you're here. >> And then Ashley, pardon me. I can't read the last name. >> Okay. I did the same thing as her. >> Okay. >> We're glad you're here. >> Yeah. Thank you. >> If everyone says that, then we wouldn't have gone through this. >> And really, we do we do appreciate everyone being here. Uh, Aaron Waters. >> Great. All right. Awesome. Lori and Reagan. >> I feel like we're just taking attent here. Just say present. >> We're glad you all are here. Uh Jason Ellis,
005>> I saw a line. >> Nice. I like it. >> We're glad you're here. >> Ashley Lane. >> Absolutely. Come on up. >> Hello. >> Hi. So, I'm here specifically about some of the streets that may be switching from Bal Shannon to Gray. Uh my kids go to New Haven and we are on Big Bone Road which we are like right on the line like three houses away from Gray. So my kids are set they're at New Haven. They're building established relationships. They are then districted to go to Bal Shannon to then turn around and come back to Riyle. And so I am here to voice interest in having our street, Big Bone, the rest of Big Bone Road, it's like one mile of Big Bone Road, redistricted and even Big Bone Church, too. I
006know we have friends that are feel the exact same way that are here as well. Um there's a very small percentage of kids from New Haven that pull to Valley that then have to come back to Riyle. And I mean myself going through middle school, it's a hard time. I just think that that some social anxiety, some mental duress on those few kids to pull away from these established relationships that they've made to then have to just come back and kind of pick those back up and start over again at Riyle. So, I'm here for that. I was looking at both maps. It I know that that's on the agenda. Unless I'm reading the maps wrong, it looks like there's not a change on either one of the scenarios for that. So, I don't know
007if there's will be any clarity in this meeting around if that's an opportunity or like what areas from Valley are up for potential redistric to Gray, but that was the main reason that I came and my concern. So, thank you. >> Uh, thank you. And and I do appreciate um advocating for that particular topic. Thank you. >> Um All right. Would you put your name on the list to speak? Yeah. >> Have at it. >> And just say just say your name one more time, would you? >> Lori. >> Um, so I am in Lorie Rose. Rose. Okay. Got it. >> I am in um Gunpowder Trails and from what I was told it was the front of our neighborhood to my actual street overlook that was the cutoff. So my concern is my children
008have all their friends in the neighborhood and you're taking a quarter of our neighborhood. And that quarter, you're talking maybe 10 children in sixth grade going to sixth grade that would be pulled to Camp Ernest. My daughter's best friends, all of her friends are the next street over. So you're going to take, like she just said, social anxiety. You're starting middle school. There's already a lot of issues with girls at this age and stuff. to take her away from every single friend she has and take her to campers. Her brother went to Bali Shannon. Her brother goes to Cooper. She's at Long Branch. My job is between both schools. I mean, I've already filed for open enrollment, but to take a neighborhood that is just a quarter of the neighborhood and split them to me
009is not right. I mean, you're talking I was told that the kids that are already at Valley will be grandfathered in with no bus service. So, you're only looking at sixth graders that will be going to Valley in our neighborhood. And I'm telling you, it's probably I know for a fact there's only four in that part of that neighborhood. And they're saying that four are going to get pulled and go to Camp Ernest while the rest of the neighborhood who are their friends and ride their bus with them for the last what, five, six years are going to be pulled from them and they'll know nobody. >> So, that was my concern. I don't know. That map is very hard for me to read. So, >> I couldn't even tell you where I'm at on
010that. Thank you. >> Thank you for your comments. >> All right. Um we're going to move on with the rest of the agenda. Uh that's going to be agenda item three, approval of demographics and growth committee in charge. Dr. Housewalt. >> Uh yes, just to um uh thank you, Miss Best. Um on behalf of Miss Bess, I bring to you [clears throat] a recommendation for approval of demographics and growth committee in charge. Um and of course this is online if you would like to read it. Uh but um the there's some some background but I will basically say that based on demographic and growth realities that have resulted in the overcrowding of the overcrowding of Valley Shannon Middle School completed construction of additional classrooms that resulted in under capacity at Camp Berns Middle School and
011very small outliers of fewer than 20 students whereby redistric will improve overall maps and transportation efficiencies. I reckon re amend approving the creation of a 2026 BCS demographics and growth committee with the following charge. Um moving students from Balshan Middle School to Camp Erns Middle School. Moving a very small number of students from Bal Shannon Middle School to Grey Middle School. And moving a very small number of students from Connor Middle School to Camp Earn to Camp Erns Middle School. As part of its work, the committee shall consider the following and that's not really part of the charge, but it's an important component that we will make sure we share with them. And that's related to providing relief for overcrowded schools, easing transportation of students, limiting when possible school boundaries that divide neighborhoods, socioeconomic b
012balance and geographic boundaries, and potential changes to road infrastructure. And I would recommend approving the charge and creation of committee as presented. >> All right. Uh do I have a motion to approve motion for approval of demographics and growth committee and charge as recommended? Motion, Miss Wolf. >> I second it. >> Second, Miss. Um, any any discussion on item three? Uh, seeing that there's no discussion, all in favor, please say I. >> I. Any opposed? Motion passes. 5-0. Move on to um agenda item four, the receipt of demographics and growth redistricting data with recommendations from the Boone County planning and zoning officials. I'll now turn the meeting over to Chris Brock, the director of pupil pupil personnel. >> Mr. Brock, how are you? >> Great. How are you? Good. >> Good evening, board. I'm here
013tonight to talk to you about the uh redistricting redistricting project uh along with the process um demographics and growth committee. Uh we collaborate with the Boone County Planning and Zoning Commission uh to develop a plan with district goals in mind. Um the comm the committee uh will hold three meetings to discuss scenarios, review feedback uh from the community and determine final recommendation uh that we would present to the board. Uh we would also have two public forums, at least two public forums. Um and that will allow the public to comment and for us uh eventually provide feedback. the draft timeline. Obviously, we're having the special board meeting tonight. Uh communication will be sent to all families who may be impact who may be impacted by the redistricting uh the week of February 2nd. So, next
014week, my department um along with uh assistant superintendent best uh we will be working on a letter um to get out to all families. Um so, expect that u next week. Uh the mass with scenarios will be displayed at all impacted schools to include feeder elementary schools, district office, um Ralph Rush Professional Development Center for public viewing. And I believe that would be uh in all the middle schools uh that are impacted or potentially impacted. And then we do have uh two public forums that are currently um potentially February 11th and February 17th. Um if this committee uh committee is charged, uh there will be a committee meeting February 19th. uh and if needed there will be one on February 26th. Final recommendation to the board of education will be March 12th and then applications
015for grandfathered students to remain uh would go out after that meeting u with a due date of April 15th. Okay. At that point uh after all the grandfathered students and the applications have been turned in uh then we will open up the school choice window on April 16th uh to right around probably May 15th. U so you would have the opportunity u to apply for school choice. >> Just if I may Chris a point just a point of note I see lots of people taking lots of pictures. We will, which you're welcome to do, of course. Um, we will also, this will be on our website and we can give you specifically where it will be and it's also on the minute. So, we have this available for you. You go take as many photos
016of it as you want, but we will make this PowerPoint available to everyone. So, um, as far as the demographic and growth committee members, uh, we have a principal, uh, along with a parent representative from each impacted school. Um not going to go through all of them, but there are district office staff uh that are a part of the committee also. Um we work very closely with planning and zoning. Um and then we have two board members that are also uh a part of the committee. >> Thank you. Thank you. Good evening everyone. So I'm going to go through some of the current enrollment data and the demographics. So this slide that you're looking here will show you all of the um current school capacities for all of our middle schools actually. Um as well
017as that next column that you'll see was the end ofear enrollment from May of 2025. And then the next column that you see is school year 2026 month five. So that's the fifth month of school um report and that's just um a report that we use to follow kind of to track where our current enrollments are. Um and I personally use this just to keep track of capacities of buildings. So I track it periodically throughout the year. So then you can see that next column shows us where our increases or decreases that we've seen. So if you look at Bali Shannon at the top, you will see that at the end of last school year, they were at 608 students. In our fifth month, we are at 659 students. So we've increased 51 students already
018this year. So they are currently at 110% of their capacity. Um and the capacity is set by KDE. So that's something that we work with the state on and they determine that capacity for each building on our district facilities plan. So, when you see DFP up there, that's what that um stands for, the district facilities plan. Um I also wanted to include because as part of this work that we'll be looking at um when we're looking at any redistricting, we always like to keep in mind what the free and reduced lunch student numbers are because we want to make sure that we can keep our schools fairly balanced in that. Um so I've provided that as well. The next line that you see up there is Camp Ernst. So you will see a drastic increase
019to the capacity for Camp Ernst because if you're familiar with that, you know, we just finished an addition on that school. Um so that capacity with that addition um which is not being used yet. So it will be utilized in um August of this year um will make Camp Burns 1300 students. So their end of year enrollment um they were at 679 students. They are currently at 660 students. So, they had a decrease of 19 students and they're currently at 51% capacity in that building. Um, then you'll see Connor Middle. I went ahead and included actually all the middle schools because that usually comes up in a conversation. Um, and I won't go through all of those specifically, but you'll see Connor has had, you know, a slight decrease. They're at 91% capacity. Gray Middle
020School is at 92% capacity. Um, Jones is at 87 and Aman Middle is at 92. One of the big things that um really drives the work uh that this committee is going to be doing is the active subdivision data. So as most of you are probably familiar, Baly Shannon is one of the top growth areas in the county right now. Um so when you look at this slide, this comes from a document um that planning and zoning commission prepare um and that you can actually see this on their website. They update it quite frequently. And basically what it lists is all of the areas that have been approved and are actively being built. So what you'll see up there is the list of each subdivision that's on there. And again, these are active means they're
021in the process um still have things to be built or um have already been built, but it's not completed. So, this list changes frequently. Um, as things are still active, things are add added on to it. And I'll be honest, this is about three weeks old. Um, and I don't know if there's a new one out there yet. So, the numbers that you see now are about 3 weeks old. So, if you go there now, you might see a few little changes, but basically the information that you're seeing for this, so I'll use um Still Water since it's first. I'll kind of explain what this looks like for you. So, in Stillwater, um, it is a single family home area, and I'll explain why we keep those things separated. So, there are 43 homes planned
022for that area. Currently, 33 of those have been built. So, we still have 10 more areas, 10 more homes that can be built there. It is not a multifamily area, but you'll notice that some of them are a mixture. So, if you look down to Reeves Crossing, um, which is a brand new area with that has nothing built yet, that is a mix of single family and multifamily. And then you'll see that we just keep a running total. So, what we do with these numbers when we're trying to determine capacity is we take um single family homes. We look at our total. So, for Valley Shannon, you can see that's a pretty significant number of homes that are planned. um 2382 of that 986 have been built. So that gives you that 1,396 yet to
023be built. So in order for us as a district to be able to plan for what does this look like in terms of students, we use a 0.5 multiplier for single family homes. So what we do is um through all of our our data that we look at typically for every single family home that is built we get half a student. So we take that to be built number um then we multiply that by 050 for a single family and then for multifamily we use a multiplier of 0.25 and that's why those those two columns are left separated. So across the bottom you'll see of those 2,382 single family homes we would expect to get 1,191 students but that's students across all three levels. So elementary, middle, and high school. Then what we do and
024you'll look at the very last line up there across the district 23% of our students in total are middle schoolers. So again, it's not exact, but when we're looking at on averages across the district, about 23% of our students would be middle schoolers. So in order to give us some guidelines, we would take 23% of that expected number of students. And that sort of tells us what we can plan those numbers for. So, as you look across that bottom row there, you'll see in total when all of this building is finished, we would expect to get 169 students from all of that. Now, keep in mind, one big thing that comes up in conversation because this is a high growth area. These are ones that are active um but not yet completed. We do know
025in our conversations with our partners at planning and zoning there are several ever other areas that are in planning but have not hit this list yet. So we always kind of keep that kind of back in our mind um that this is is in a final list. We're always going to see more. But these are kind of how we get to the numbers that help us plan for what we need. So then I've done the same thing since we know that the area you know the intent of this is to provide some relief for Valley Shannon moving to Camp Erns but we also want to look and make sure do we have some growth going on camp Ernst area and again we do have less um so some of the areas that you'll see that
026are significant on there is when you're looking at Hunter Ridge. So that's a fairly large subdivision. it has, you know, planned for 646 homes um with still yet 472 still yet to be built. We are getting ready to see some multifamily in that area. So when you're looking at the bluffs of Burlington, um that's 152 multifamilies um still with 84 to be finished there. So using all of those same um formulas that we use when all is said and done, if our calculations are correct, and we do check those periodically. So, we do like to go back and look, especially for multifamily. Um, if we've assumed that it's 0.25, we'll pull the student data to make sure that we're close. Um, and typically we do stay right in that 0.25 area. Um, just with multifamilies,
027things that make a lot of difference in those is if it's a multi-laming unit that is mostly studios or onebedrooms, we don't get very many students from those. If they're multifamily units that have mostly two bedrooms and three bedrooms, then we get lots more students from those. So, we do like to kind of keep an eye on um what kind of multifamily it is for those. But again, for Camp Ernst um with those new developments, we would expect to get 87 more students in that area. So, with all of that information I combined with the first slide that you saw with what would that actually look like? So if we didn't make any changes to Valley Shannon or Camp Ernst um through our work, we would start with um their current enrollment, then we would
028increase those numbers that I showed you with those anticipated from the active subdivision. Valley Shannon would then sit at 828 students and would be at 138% capacity which being a former principal and you know teacher not very realistic to have your building at 138% capacity. That is a lot of bodies. Um and then camps would be the same. So you know their capacity would change from 43% to 57%. So we would have a lot of building space with you know just um a small number of students 747 students. Um obviously we won't know what the free and reduced lunch numbers would change for that those areas until we actually fill in with those students for that. Um so we won't go through scenarios tonight. So I kind of prep um slideshows to continue in the
029future. Um, so that will be the coming soon part once we actually get to some realistic scenarios. I'll take any questions you might have before the addition. I do believe there was eight. Actually, Mr. McCarter can probably answer that since that was his school. Any other questions? >> Was there was there an adjustment made when we had to do the construction for Camp Ernst at all? >> No, there was not. >> Okay. And and actually some of you can speak. Yeah, there was no the last time there was any adjustments to redistricting had nothing to do with construction because they added [clears throat] the back area was pretty vacant and they they just simply added classroom wings onto all three buildings. So >> correct, >> the last redistricting adjustment was when Bal Shannon was built
030in in anticipation of uh the growth and then they they they moved some neighborhoods and at the time even had conversations about the likelihood of uh of returning. >> What about construction for um Valley Shannon? Is that I've been asked about that. is that >> so there is so valley Shannon was built um with possible areas for future expanse but not very large areas but if you've been to Valley Shannon you know it's a pretty tight site plan so it does have some possibility um with that though it would still not be enough we would still have to remove some students um in order to make room for the additional but it did have with the original design some possibility um to expand if needed but it still would not be enough to accommodate the
031expected growth. >> And we also should point out that um Kim, you can make some comments on this that uh um Kentucky Department of Education is very um they they approve um the additions of schools uh because they want to limit how many how much taxes you raise. I mean, you're talking about um you know, those additions, tens of millions of dollars. And so they will look and you have to show proof of um over capacity uh at the district level. So, uh, even if there was funds, um, you could talk about the approval process, um, for adding on, but right now, um, many of the, um, they would look at our districts and many of the homes, for example, that are going to Valley Shannon or closer to Camp Erns and we have we're
032at 50% capacity. So, you know, more than likely, you might mention this, um, if we were to take a proposal currently to, um, to add on to another middle school, um, we would not be able to show need. And that's one of the ways they kind of protect taxpayer dollars so that we're not building um when there's space elsewhere. I mean, it was even a little bit of a challenge um the last time when you did steeplechase because there's so much growth in the south. They said, "Well, there's a little bit of vacancy at North Point. Why don't we just bust, you know, redistrict and put people up there?" And we kind of showed how far it was. It wasn't nowhere near this much capacity, but it kind of goes to the level of detail.
033You you can add on to that. >> Absolutely. So one of the processes that we have to do as a district which we're actually in that process right now is the development of the district facilities plan. And as part of that plan we have to go through and we basically look out about five years to say what would the district what do we feel the district is going to need in the next five years. So um if you go back and look at those previous copies you can see on there that um there is an an additional middle school that was approved previously. There was an elementary school approved previously, an early learning center pro approved previously. When we go to revise that, if we want to continue with those projects that may have been
034approved in the previous cycle, we have to show enough statistical data and I will tell you that it KDE really pushes back on that. Um, when we sent our draft request for the current one that we're working on, we were immediately questioned by KDE that you don't have the enrollment to sustain keeping a new elementary school, a new middle school on there. And as Dr. Housewald said, their suggestion is, but you have all of this capacity on the other side of the county. um we won't approve you, you know, to build on to another school or to build a new school because you don't necessarily show the enrollment to do that. You don't have this enrollment to sustain that. We we have space, it's just not in the area of the county that we need
035now. So we do have to really comply with KDE in those um even though we know looking forward with all of the growth especially in the Valley Shannon area. Um there it's really difficult even with them for us to send them projections. Um the last time that we were questioned on this and actually when we did um the request to do the addition on Camp Berns, I had to provide all of the data from planning and zoning um a couple of times, you know, to support why we needed to do those additions and and exactly what that would look like. So, it's definitely not an easy process and as and as they said, it does protect the taxpayer dollars that we're not building things that we actually don't need. >> And this will come up
036frequently, I think, as part of the process. Many people have asked, you know, is this a one-time fix? And the answer is that the populations are continue to shift and and the reality is um you know, there's there's anticipated growth way beyond what's plotted, what's predicted. Um and so, you know, the situation may look very different in the next facility plan in five years, in 10 years. Uh where there, you know, there is the likelihood, you know, where there could be another elementary school or the need to add some sections on. The really challenging part here is we're not comparing Steeplechase and North Point where we're a 30 minute drive or or more apart. We literally have uh a a significantly under um populated school and overpop populated school that have contiguous uh boundaries um
037in which some many of the people currently districted to the overcrowded school are closer to you know so there's a lot of those types of challenges that would really you know most likely and result in the KDE denying any request right now to to begin construction on any additions. Yes. Um, any other questions? >> All right. Um, seeing none, >> thank you. We'll move to I >> No, I I just would point out we will uh Kim, if we can get the final copy of this, we'll make sure that we put this on to the the board docs for the public to see and we can also put it in the the hot topics and we'll we'll make sure everyone has this along with some of the different scenarios and information so people can begin
038looking at the maps. I know you're going to work on some possibilities to share um to put in the schools and begin gathering feedback through a process. So, we we want to be as transparent as possible, but also begin getting this information out now that the board has formally approved the charge in the committee. So, >> absolutely. Yeah, that's our next step plan for this is um that you should see those out on the district website within the next couple of days. Um and very easy to read. I know as someone said, the maps are kind of difficult. Um we will have a clear-cut list of streets so that it's very easy so you're not trying to find your street in that map. We'll make sure that those are very clear. >> If you'll get
039this, Chad, we'll get this up pretty immediately. And thank you for the privilege of making those comments, chairman. >> Those not they're not complete. That's what we're charging the committee to do. >> Yeah. Um I do have a couple of questions. The public forum number one and number two, 11th and 17th of February, are those Th those are the dates, right? And that they're not going to edit. >> Yes, those are correct. And actually, I do have locations for those. So, the first one is at Camp Ernst Middle School. >> Okay. So, the February 11th >> The February 11th is at Camp Ernst Middle School. It will be in their library on site >> and 17th >> and the 17th is at Valley Shannon. And once the again um once the board approved, now that
040you have approved the charge in the committee, we will create some marketing campaigns, we'll be sending notifications to uh to to to people and posting the maps to get the information out for the next steps. >> And I do believe those are at 6:00, but let me go check my list to make sure that's correct. I do believe it's six o'clock. >> And the um um the growth committee meetings That's a mouthful. Demographics and growth committee meetings on the 19th and 26th or whatnot. Are those open to the public? >> Yes, those are open to the public and we will when we post those give specific dates uh um times and locations as well. Um we kind of wait to see how much feedback we get as to whether we would want to have it
041in a larger venue or at a traditional venue. So we we'll get that information as well. >> Yes. 6:00 is that time for the um public forums are both at 6:00 and then the demographics and growth committee meetings are at 3:00. >> Okay. >> And those are held at district office. >> And I want to clarify um are all five of us supposed to be at those or just the committee members? >> The comm the committee meetings only two may attend >> public forum. >> The public forums are open to the entire board. Correct. No, I I'm I'm looking at our attorney. No, >> I don't know. >> If all five of you are going to be there, it needs to be noticed as a special meeting. I'm not saying that you all can't come,
042but if any more than two of you are going to attend, it has to be noticed as a special meeting. >> The amount of rules. Wow. All right. Got it. >> And my understand then the purpose of that is because it's the the committee members then are gathering that as part of the process to alter and bring this back to the entire board at a later time. Is that kind of If there's if there's a quorum and there's a formalized meeting that's happening, even if all three, four, or five of you sit in total silence, the Kentucky Open Meetings Act is very very clear. >> Yeah. And since we have parents on the board that would be impacted by it at some point. So >> could be well me. I'm not impacted, but my community
043is. So >> they they are public meetings. No, no, they're they're public forums. >> Yeah. So, you know, we'll figure it out. >> Okay. So, you don't want to post more than >> Okay. Okay. Thank you. That's that's >> all right. And then I got a a couple more questions if you don't mind. the applications for grandfathered students, whatever like rules or recommendations or is that a recommendation about how that works specifically come from the demographics and growth committee or >> I'm sorry can you repeat that Jesse I'm sorry I was answering a question >> the rules for the grandfathered students like I guess who and how long and all those things do those come do that kind of recommendations come from the demographics and growth committee or is that laid out in some sort
044of >> um I'm gonna actually ask Mr. Brock that question as the DPP um who has had some experience in that with what that looks like. >> And and maybe Miss Mrs. Bird would know. I don't know. >> What was the question? Sorry. >> Okay. So, the applications for grandfathered students like you know if you have a a a student or you know there's a bunch of scenarios, right? Do the rules for who can be grandfathered come from the growth committee or do they get laid out in statute or is how does how do those rules get made up? >> It would be made up by the growth committee. >> Okay. >> Yes. >> So that's the topic of conversation at these demographic and growth committees meetings. >> Correct. >> Okay. So it's so it's
045not they don't just discuss the quoteunquote maps and this and that. They also discuss who what the timelines are for families that might have, you know, a child that is getting ready to go or is already in middle school but their siblings not and all that kind of stuff. >> That is correct. So we would the committee would determine you know who would be grandfathered in um along with the correct choice and so on and so forth >> and and that at the public forums I guess because they're basically before the democrat the demographics that's a mouthful demographics and growth committee meetings the public forums won't necessarily have any information about the grandfathered criteria right because they that wouldn't have discussed yet. >> Correct. >> Okay. All right. So, really, if if a if a
046family thinks they're in that particular bucket of families uh with students, they really need to attend uh it'd be more important to attend the demographic de demographics and growth committee meetings if if they feel like they might be affected and in in part of the dem the grandfather. If I'm not mistaken, I I could be wrong, but I believe Are are the committee meetings closed? >> No, they're open to the public. >> They're open. >> Okay. >> So they can hear the conversation, right? >> Um Feb February 19th and February 26th >> if needed. >> All right. And then >> and both public forums will be presenting the information also. that comes from the from the committee. >> Well, we're not meeting. >> That's my that's my I'm unclear on that. So, the forums are
047to discuss the demographics of those maps. Those maps on the back, right? >> Yeah. There's a February 5th meeting. Oh, maybe I missed that. I'm sorry. Is it not on there? We'll add it on the We'll >> Thank you for Yes, that makes a lot more sense. Okay, got it. >> When we mapped out the process and I had lots of people help facilitate, I knew that there had to be a committee meeting first and I was like, I don't understand this. So, that is the confus. That's where we're all confused is that there has to be committee meetings to then they should bookend it. >> While we're talking about that, Dr. Housewald, where is that located? the February 5th meeting. >> Those meetings are held at the the district office in the executive room.
048>> Yes. >> Was any consideration, what was the thought process behind the times of these meetings? I mean, if you're a working parent, you can't make a 3:00 meeting in the middle of the afternoon to And I mean, I I barely made it from Cincinnati to get here at 6:30. 6 o'clock's kind of early for a public forum, too. I'm just wondering if there could be some discussion on making it a little bit more community friendly to attend. >> I'm in agreement. Um, you know, I know because um obviously our our staff gets up at like 4:00 in the morning, but um if we could, you know, at least do 6:30 or something like that. So people people like >> for the public forum. >> Yeah, for the forum. >> Absolutely. Yeah, we can definitely
049make that. >> Yeah. in the committee growth meetings. >> For the committee meetings, she sent out to all the members at the time a um survey for lack of better words with all with different timelines, different days and times on them. And then she went by what times got got the most votes. So that's how that time got makes sense. >> Established the most people voted for that time. >> Got it. So that long list of people that are on these um >> that's what the majority >> I got you. So okay well that's fine. >> And just to clarify there's no public comments at the committee meetings. The committee is a working group that will take uh recommendations, review the things and take them back to the public as part of presentations where there
050is the during these forums. Going back to your point of having them later that that uh allow for comments and get feedback which then they take all of that back to the committee and make changes based upon the public input if they if uh if they see fit. Okay. >> All right. Um, well, I'll just a couple of things. I think, you know, it's it's the members of this board really want this to be a process that involves the community. I know um Miss Bird and I um probably the most recent of the board have, you know, gone through some redistricting. And one of the things that we agree on is that the public and the parents and the families and um you know, everyone affected by any type of redistricting, even if it's small
051or big or multi schools or one school or whatever it is, they're they're the reason that the schools exist. They're the taxpayers that fund the schools. Their kids are the ones that we all serve as board for. And um you know, so their participation is is vital to the process. And so I appreciate um I know this is complicated with a lot of moving parts, including our colleagues over at the county zoning office. And you know, it's not it's not an easy undertaking. So I I appreciate all the work that's going to go into it when the committees meet. >> Um so thank you for that. Any other questions or comments? Okay, seeing none, um we'll move to adjourn this special meeting. I have a motion to adjurnn. >> Motion, Mrs. Wolf. Have a second.
052>> A second. >> Maddox. All in favor say I. >> I. Any opposed to adjournment? Seeing none, motion passes 5-0.