001like to welcome everybody to the McG County Board of Education regular board meeting May 27th 2025 5:30 p.m. Central office call to order in roll call. Braxton here. Drew here. Espair is here. Need a motion and second to approve the agenda. Make a motion to approve the agenda. Motion second. We start with pistol. Chair Drew. Communications prayer by Mr. Braxton. Father, we come before your throne of grace in the name of Jesus. And one of the first things we're going to do, Lord, is just pray for those that have been impacted by the storms that you continue to minister to their lives. Lord, those that have lost so much and those that have lost loved ones, Father, we just pray your grace and mercy over them. And Lord God, we lift up every graduate in
002our district right now. We just pray your protection over them. We pray Lord God that you open doors for them that they excel in life and be everything that you've called them to be and do what you have for their lives. Father, we thank you for doing that in their lives, Father. In the mighty name of Jesus. Amen. This time the pledge by County High School JC just everyone I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Superintendent Communications, Mr. T. Uh like to just let everybody know that uh with with the storms that came through last week, we were very blessed not to uh have a lot of damage like our neighboring counties
003did and you know with the anticipation of more severe weather last week. We we dismissed school early as a precaution and then we had a lot of electricity out the following day. So we we used an emergency NTI day that day. approved by KDE and and the school's working to get all the documentation together that we need to submit to KDE. And I guess many of you have seen the new SRO new to us SRO cars uh that the board approved at our last special meeting. The SRO's have those. We've got them all stickered up and they look really good. So when you when you see them out, just kind of take a peek at them. We're really proud of those. This time treasury report. In April, we had sements of 1.347 million and fund
004two official revenue. We had federal draw down state grant dispersements and augment reimbursement construction fund. We had some change wrapping up the middle school projects. The project the school project. Still some payments coming out of there. Uh debt service we have payments made and food service we have reimbursements approximately 323,000 leaving a general fund balance of 10.59 million. Any questions for Mr. Thank you. Uh no public comment. Uh need a motion and second for actions by consent. Just right before we do that, Mr. Chairman, I just want to give a shout out to Dollar General. I was looking here and see what all they're doing for us for our summer programs. That's that's impressive all they're helping us with there. But with that said, I make a motion that we accept actions by motion. [Music]
005actions with discussion discuss or take action on dedicating JRTC hallway high school in honor of Lieutenant Colonel Cheryl Owens. Uh his family has contacted me and uh Mr. Owens started the J ROC. Uh I don't remember do you know what year that was? But uh we've got all this stuff on him wrote down, but he has started a lot of things. I know the 4 camp, the VFW, he was a big part of that. He was he was in on the 4H camp. He didn't do it by himself, but a lot of things, but I will make the motion that we name the JLTC hallway after Colonel Cherton. Hi, Drew. I chair discuss or take action on dedicating the gymnasium in Pinemont Primary School in honor of Julie Gay. Miss Neil talked to me about
006this a couple weeks ago and Julie Gay, she's she's going to retire at the end of this year and know she's has around 36 years experience that she's she's dedicated to the school system and you know she's had kids their kids and then their kids in school. So she's she's a good the teacher and we'd like to dedicate the gym primary to her motion make a motion to gymnasium primary school in honor of Judson. Hi discuss or take action on intent of budget for 2025 2026. So May is the month that we have to approve the tenative budget so I can submit it to KD by May 30th. At this point we're still not finished with the budget completely. We still have until September to make it our working budget where it will be finalized.
007Um estimated revenues for our tenative budget is around 24 million. We have a budgeted contingency built in of about million or about 6%. Some of our large larger revenues is 16.6 million in seed funding, approximately $2 million in property tax revenue. Out of that property tax revenue, we transferred 364,000 over to our building fund to make our bond payments. Uh we have about approximately 400,000 in motor vehicle taxes and approximately 800,000 in utility taxes. U some of our larger expenditures of course is staffing and all benefits that go with that. Uh insurance and we are estimating approximately a 25% increase for this coming year. Repairs and maintenance on our buildings and grounds buses and our fleet utilities and bond payments. Additional considerations our final seat forecast will be available late in the summer. Right now
008it's just kind of an estimate. We won't know exactly what we have for next year until all of our attendance gets wrapped up for the year and we do the SAR report in the summer. And fun two, that's where all of our grants are at. We don't have all those numbers for our grants, but so everything that's budgeted in this budget right now is just based on what we have for this year, and that's the way we do that every year. Fund is our capital outlay fund. 225,000 of our SE money goes into that fund and then at the end of the year I transfer that money over to fund 400 where we make our service payments or our bond payments. fund. The state gives us almost a million dollars to put toward our bond
009payments and we transfer some of our local property tax $346,000 worth over into that fund to make our bond payments. And then food service and their reimbursements are from meals served. Their expenditures are from salaries and wages from their staffing allocation and then their operating cost with all the food that they do purchase. And in food service um we're looking maybe breaking even this point for next year. But we are working on potentially working with some other vendors to maybe get some lower food cost, maybe get some back to the district. I know that was a lot of information. Anything for me? Anything for Mr. De? I know we do this every year like you said and it's really have to wait till the money comes in to finalize it. We have a better December,
010but not finalized yet. Thank you. Need a motion and second to take action on the attentive budget for 2025 2026. Motion budget for 2526. I'll second chair. Hi Drew. Hi. Next meeting and adjourn. Next meeting county board of education will be Tuesday. On that note, um the application deadline for superintendent is June 2nd. Tenatively speaking, what I plan to do was host a meeting between the search committee and the board on June the 3. And then we'll have our first search committee meeting that night with the those that have been elected to serve on that committee. unless somebody says they just can't be here June the 3. And then from there, look at having the committee come back the next week after they've had a chance to review applications and make their recommendations. Have a
011second meeting with them. And then we'll need to have a day from you guys that you would like to schedule interviews. Preferably what I would tell you is by the third be prepared to tell the search committee how many interviews you as an individual want to conduct or you as a board want to conduct. that way they have some guidance on how many names to send back. Um, but that said, three interviews you can do in a night, but if you decide you want to interview four or five people, it can be difficult to do that in one night. So, I would tentatively look at kind of backtoback days. Also, on the third, I will send you all a list of questions interviewing and generally at some point review those for yourselves to kind of
012have questions. What ideally what we want to do is ask every candidate the same questions when you conduct the interview so everybody's kind of got the same chance to provide you all with information during the interview process and we'll we'll pick those as a board right before the meeting starts. But I'll give you a list of 30 or 40 and as a board try and narrow that down to six or seven because you don't want to you don't want to ask them 40 questions. You'll be here 24 hours interview, but you know, we want to get some uniformity to the process, too. But if nobody has an objection with that June 3rd date, we'll email the committee about starting that on June 3rd. That will be next Tuesday. So everyone good with June 3rd. The
013next meeting next meeting and adjourn the next meeting for county board of education will be Tuesday June 3rd 2025 at 5:30 p.m. at board central office and to adjourn a motion and second make a motion. I'll second chair. Thank you all.