001Cody here chair's here. Need a motion and second to approve the agenda. I'll make a motion approve the agenda. I'll second. Motion second. Chair votes. I Drew. Cody. At this time, prayer by Mr. Braxton Ke. Pray James 15. Lord, we thank you right now that your word says, "If any of us lack wisdom, we can ask for you and you give it generously to us without reproach. It will be given to us." So Lord, we just thank you right now that we acknowledge many times in many ways we lack wisdom, but we know we can come to you and ask for it. You said that you would not break us for it, but that you would give it to us. So Lord, we ask for wisdom in the name of Jesus. Everything we do, not
002only here, but in our everyday life in the name of Jesus. Amen. At this time, the pledge by JTC Cadet Kevin of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Superintendent Communications, Mr. Crawford, Miss Glad to see everybody with us tonight. I don't have a whole lot to say at this point meeting, but welcome everybody to our meeting. We have our partner here with us tonight, Miss Tam Wilson, Miss Mar with us tonight. You guys got a presentation for us. I think he's short and sweet. We don't All right. So, it's just a requirement of our grant to give you all some updates throughout the duration of the grant. We are in um year four of the grant and
003I started in this position when our cohort students were in seventh grade. They are now in 10th grade and we get to follow them until they graduate. So that's a cool part of the job. But I serve as academic interventionist. I transition this year from college and career navigator. Mr. Mahal moved into the assistant principal role and we welcomed Mark on board. So we're super excited to be working. But our grant has three main objectives. They each have different indicators, but the first one focuses on academic achievement with indicators specific to English and math. Objective two is on high school graduation rates and then objective three really comes in on family engagement. So those are three things that we're really passionate about and have seen growth with throughout the life of our training. Like I
004said, we serve a cohort of students. We have a primary cohort which is our current 10th graders, the class of 2027, but we've picked up other groups of students just to fulfill the grant requirements in terms of numbers. So we serve in total the class of 2027 2028 and 2029 and we get to follow those groups through graduation. So, um like I said, I started with them in seventh grade and I was telling Kayla as I was getting pictures ready for this presentation, it's cool to see the transition. So, the first pictures they got chubby faces and you know, still I mean it's being seventh grade and now they're working on cars and growing things in the greenhouse for us. So, that's that's my favorite part of the job is just watching them grow. Um
005as a district we year the grant received $50,000 direct service money. Uh this year with that we have put money towards college and job site visits. We have to phone the transportation and food. Uh we purchased technology for student use. We bought Chromebooks for the middle school and the high school desktops and monitors. Um we purchased McGraill which is an SR reading um intervention program the S program as well as ISL and other programs used for math interventions. We family engagement events and then we are planning a summer enrichment program um for again all of our cohort students are welcome to attend that. So the impact on academics for 10th grade specifically if you look at our benchmark KSA p We show growth in both reading and math. So last year's 10th grade um scored
00655.7 in reading and this year based on the math data that we received so far we're projected to score 65.4. So our interventions are showing growth and we're excited to see how that really plays out. Our math score is projected to grow as well from a 44.2 to a 53.5. So those are huge numbers that I would like to take credit for. But we also a math tre with some subs. Kylie and I both have SR reading groups. So those interventions are given those students that are scoring the bottom 20th percentile on the reading math assessment. So most of these students that participate are reading at or below like a third grade reading level. Um and we pull those students out in small groups and 38 of those students had a combined growth of 414
007um grit score points on the MAPS assessment. So, it is a very effective program. Dana here says that's how he learned to read back in elementary school. And it's showing it show show true to that. Hero's great in always telling us yes when we request supplemental funds. So, we get the $50,000 that's given every year, but they also always say if you need anything else, just ask us for it. So, we put in those requests and we've been given a whole lot of things, whole lot of support from that. So Garrett's paying for after school ting for the high school. We got about $4,500 there. We paid a salary of the certified math tutor. So we brought back Carmen Galloway out of retirement. She's doing smaller admissions with math. We purchased Mastery Prep True Score,
008which is an ACT um boot camp kind of thing. That was $28,000 hair assessment mimics KSA and how the test looks like. That's what all of our are using for benchmark assessments. We purchased professional development for the middle school. We paid for link crew professional development for some of our staff. And then today actually was ACT day for sophomores which will allow them to enroll into credit classes next year. So um we're very thankful to have had that opportunity. We also have some pending requests for laptops and Chromebooks that I checked with Christian and he's supposed to let us know soon be approved. But aside from that, we're $7,000 in supplemental lunch in this school year alone. I'll turn it over to Kayla on the job. I like to say that I have the fun
009part out of Europe because we give you out of school, we all college visits, the job tours. Um, this year we've done two virtual college visits with eighth graders and those were at Campville and Union. And then coming up the last week of May, it's full of college visits for the kids. So, we're going to Somerset, ECAP, Wilson, Cumberland, and EKU. So, they're very, very excited to get out and go explore them. We have a trip planned today that we're working on. Actually, we're working on it today, but we're taking a whole ninth grade class university. So, that will help boost our numbers for there. And then some of the job site visits we've got to go on this year. We're not going to go on a lot due to weather and the sickness. But
010we went to Eastern Kentucky Power Co-op, TCI, Fort Knox, and they got to really experience how job works for them and see if they want to work like that. And they I think they really did have fun. They're very intrigued with everything we got to see those days and additional services from here. We do more than just trips and tour but there's family engagements information dissemination mentoring counseling advising leadership development support and transition activities. We like to focus on the transition from 8th grade to their freshman year. So we do all the link crew and link leaders and make it make it a big day for the kids and use their new any questions about I want to say this about Europe. I've been involved with I guess my whole administrative career at at least
011three different districts and they are they're wonderful partners. They do great things for kids and Thank you all for the support we get. We get to expose our kids to a lot of things that they would never have opportunity to see if it wasn't for their support. You want to say anything about appreciative it just opens the lens. You know, sometimes we get tunnel vision county and what we can do here. So, I'm just grateful to be to be a part of it. Just the resources they provide. I mean we we get training on things from suicide prevention to stupid for drugs to you know act. So the scope of what covers is very very wide. We're appreciative of always but I do think and these are our program managers. I think they prepared a
012little something to share with you too. So I thank you all for many years. I know this is my board. We can thank you all know education staff administration everybody across the board. You all are so welcoming and we always enjoy coming here and I must say your students work with uh they're so polite and they're very nice. you ask a question. I've never said my one kid respect appreciate that one. I work with Tam. I'm supposed to be her coach. She's a coach. She does excellent job. I couldn't be more fortunate to have her. You've seen these coaches. I'll talk about Coach Cal here. He's got his dynamite team out here and pretty much on the games for you. That's how I am as a coach. She She makes it easy. She does a
013good job. Great job. You all know that. And I'm Andy Barber. I support Kayla as the college navigators. I'm her program manager. Um we have a whole team of CCN that we support. Um do a lot of training. throw a lot of programs their way and they handle it um really well and always implemented. So, I can't thank them enough for always kind of rolling with the punches and we have something new to give to them. But she already went over some of this information but it's the same um same information just different slide but our grant started in 21 and it will go through 2028 and um we have 14 districts across all of Appalachia here. So, you guys are Um, and then the goals of course of all year grants are the ones,
014twos, and three. So, academics and postcary as well as that really, really hard one of the third is that family engagement component. Um, she had better numbers than me. So, I only had 30 supplemental, but um, we have a ton of supplemental this year. Um, I will say after great year four, it will go down. That's kind of how it's designed to do. So, she's got her this in and we'll see what where it lands with the powers that be. I'm not one of them because I would probably say it's too bucket, but um always 50,000 to start the school year off as um well I would say grant year which is really October 1st. Um so it it does overlap a bit. So when we start a school year that's actually ending quarter four
015of year. Um, so a lot of our information that you're seeing tonight is really from October 1st to now and it will continue through September 30th. Um, and then the district school staff that she named Carmen Galloway, I don't think she's here um, but she has been a great asset um, that we've added to you guys for some additional academic tutoring. Um, and then Christian is our director, but of course he has those 14 districts to travel to. So, he's somewhere at a board meeting tonight, just not here. But, um, we do appreciate everything that he does for us. I'll let Dana kind of go over some of, um, our reporting system. What we look at is hours, um, which is really the work of it. So, so when you really break down, you know,
016you give a 40-hour work week to somebody, right? How much are you really servicing these students? And then you add it all up. Um, they have really knocked it out of the ballpark so far. And again, this is from October 1st to now. So on academic iteration, David can speak on that. Tam's numbers that she just gave a few minutes ago are a lot more important than these numbers. You saw improvement and how much these kids are improving. Those numbers most important. These are important numbers. You had 586 kids that had at least half an hour services this year. We're talking about not And it's a we have 85 students that receive more than 20 hours. uh academic counseling advisational field trips 108 these kids going to college now I never campus I was a
017senior student workshop and on the college of career objective two 381 students students have received that half an hour of college and career exploration. What our goal was by the end of May is actually one hour. So I'll be running some reports at the end of May to see if we hit our goal and I think we will. So that's going to be a big accomplishment. Um college visits um that's going to get popped up like she said because they're going to use May to go to a lot of these college visits which will be um adding to these hours as well as job visits. But student workshops, that's those hands-on activities that you do in house and sometimes you invite some outside resources to come in and do these with with the students. Um
018those are super important and anytime you have hands-on, it always is that experential experience for the student to see it, feel it, touch it, say it, do it, write it, all of those. And so really is all-encompassing. Um and then the mentoring hours that is um both in the mentor but really truly Kayla's position is hugely about mentoring. Um SEAL is as you know really needed right now with families and students and it's a component that we have to teach. It does not just come with you know job description. Sure I can do that. No you have to be trained in this and we have certainly trained Kayla and she's doing a phenomenal job with that. Um, and I do wanted to point out that when we have our APR in April, we're pulling this
019information and we're sending it back to the federal government to say this is what we've done and this, you know, keep funding this basically. So these hours, these numbers, they all speak to that EPR as well. The family engagement component, 242 parents, guardians or family members have actually been here and participated in activities that they have put on. So that is a really great number when you look at your student population. And then part of that is 244 students have received that happen of family engagement. So even though they may or may not have had their guardian or parent with them, they came and they participated. So that we do count that as well. Um and so the family events right now are 2:45. And then counseling advising is to the parents or guardians on
020that fiduciary um due diligence of how do you go to college, how do you afford college, how you know all that one steps and how to do this. So that those hours are really critical and they will climb especially next year as our cohort gets to be a junior. Um that's really when ACT and you know college applications are going to start to get introduced to them and so those hours will also go up in the next year. So again Dan and I really appreciate your time tonight and I know it's a lot of numbers but the gist of it is that they are amazing and we're you guys are super um blessed to have them and so are we. So thank you all so much. We can question. They're good. Thank you all very
021much. the superintendent report on first milling authorization Mr. Treasury report Mr. In March we had payments of 1.347 million and food service reimbursements of 197,000 leaving us with a general fund ending balance of 10.199 million. Thank you. Uh there is no public comment four actions by consent. Look through those. We need a motion in the second question. Try our best. These bids, they come to us. Any questions action. I can see. If not, I'll make a motion. It's all right. We did receive bids for both and on the motion and second. We need to make a motion to amend item go Pepsi if that's what you all want to do. What was the password? They recommended Pepsi and Coca-Cola. Oh, I guess they I'll make a motion we approve items by consent and amend item
022two to go with Pepsi to go with Pepsi instead of Coke. I'll second your motion motion second Drew Cody. Hi actions with discussion. A discussion on staffing for 2025 2026 school year for you. basically all the number crunching that goes into all these allocations in the KS that is tied to it. But our SPDM staffing allocations are based on the requirements outlined in KRS 157.360. These allocations are determined in accordance with statuto guidelines to ensure equitable and consistent staffing across all schools. when I took all of the the gains and the losses from all the schools looking at SB and general fund positions and I kind of lumped it all together to see where we would be with certified positions we would be down a total of five positions not necessarily five people in classified
023we would be down three positions there's a lot of moving parts to allocations especially this time of year where we have fs that they're going to retire, but maybe they haven't submitted all paperwork just yet. So, we can't say yes, we for sure have a position for this person that's not placed yet, but this person goes and retires, we can load them in there. So, a lot of working parts still, but that was our SBDM in general. And on the second page there is our grants. We still don't have all the allocation from our grants and the most concerning ones are title five and our title one like we talked about earlier in the winter when we were looking at draft budget. We still don't know what those are going to be just yet. So
024we're airing on the side of caution at this time as if we weren't going to receive the total funding. When we do know for sure hopefully we can go back and restore those positions and have everything that we have currently now. But right now KD doesn't have an answer for us because the federal government doesn't have an answer for KD and that's why you have anything to add on your grants as as all of you know you know the situation with grants is very much up you know up for review at present I do not feel that we will get the entire amount that they predicted I do think it will be somewhere in the middle even a small amount with a district our size. We have to air on the side caution because you
025know a small percentage would take every bit of our contingency and put it in. So, you know, as you as you all know with the federal government, the way it is with the federal grass right now, we really don't know. And these two ladies have worked endless hours after hours, moving these puzzle pieces around, trying to keep as many jobs we possibly can. But we have to budget for the extreme. This is what we have been advised to to cut back on. And so those numbers look a little grim right now, but there's no guarantee as far be. But we really when did we get our federal cases last year? So we did not get in July. See, so some of these Yeah. Some of these positions may come back, but we don't know until
026probably June July. That's the time frame when they tell and so this is It's a delicate and it's just like I said, it's a puzzle because we work to save our our money as much as possible in fitting teachers in where the money stretches further if that makes sense. Based on their salaries and their fringe, we try to to fit it where the money stretches to the maximum. And these two ladies are fantastic and I can't I can't say enough about them as to how easy they make We have sat down with our principles on multiple occasions. They all know what's coming. They've all made those adjustments and their schedules look great to next year based on the cuts that we're getting. So I know you say this I know we went through this last
027year. Discuss or take action. How will all the all the money come in in July or does it come in? That's an excellent point. What happens is we only get a allocation that's not a defense. So because of our free reduced percentages in McCra County, we are at is called a 95% home hold. So what that means is we got $2.1 million this year. We only got the final allocation less than one month ago. So at any During this entire school year, we could have lost 5% of $2.1 million, which is a lot of money. So, you're operating under money that you for sure don't even know you have. That's why it's so important to make sure you've got enough contingency because at any time you could lose 5%. So, what we do with Tiffany
028and I do is we make sure that every school has 5% in their budget until we that final application. That way they won't lose staff. So we always try to make it to where they've got some spending money, but that's that 5%. So once they once we know that we've got that, then they can spend it. But see, you you've got your deadline for rehires. You have to give these letters out and stuff now coming up. We don't know too much why. It's it's, you know, it's terrible situation, but that's what we're in. And things being as they are in the federal government, there's even more. Yeah. I want to mention y'all just last month, we got cut out a $10,000 promise from the Department of Education. Knox County got cut out $400,000. They were
029promised from the Department of Ed. County lost three million. Yeah. 10 million. But I want you all to know this lady right here is the one who makes sure that we could have been in that same boat because we with the middle school middle school construction with delays on it and the way she did work in this budget. We applied for an extension but we got it down to the point we only actually extended $10,000. We lost that $10,000. They just and we had special permission from the Department of Education that our extension was approved. But if she had waited to do draw downs till the everything was finished, we would be sitting here with about $13 million in the hole. And we are reapplying for that to be able to get that money back.
030We don't have yet, but there there is a a format for for us to reapply for that right now. Thank you. I mean, I know it's hard to work on something that you don't have the power over it. So, just got to do this. So, from what you gave us to vote on this, this is what we need to vote on from what we have in this basic changes. Yes. Um, so some of these have on in their position based on funding or it's contingent on title grants. So what do you mean that some of these even though they're on the loss or in that area you're talking about that be how are we looking at on how do we have in this particular budget here if it stayed the way it was are we
031losing folks that won't have a job next year or are we I heard you say earlier working things around trying to but we just have all the and those sorts of things. It's really hard to predict at this point. Thank you. So, you just want to take action on staffing allocations. We can take action on it or how long how long do we have on this? It's not going to change until July, correct? As soon as we know something and we could You also do we need to do it and then add as as the money comes. I would I would probably go more information. Need a motion and second to take action on staffing allocation for 2025 26 school year. approve it as I'll make a motion we approve the 202526 school year staffing
032allocation as percentage I'll second motion second chair Drew discuss and accept Superintendent Paul B. Crawford's resignation letter effective May 2nd, 2025. Mr. Crawford, I guess this is my turn to speak. As most of you know, it's it's not a big secret at this point, but superintendro by that board about about entertaining the taking that job. It's been a uh it's been a very difficult decision for me over the past few months. I met with some of you and talked in detail about it, but I um I met and was offered a position last night and they put out a social media post that I didn't think was going out last night so I could have this more meeting. But they offered me the job and I did accept it contingent upon you allow me on
033my contract. And so, um, you know, I I want to just say I I can't thank this board and even, you know, the board previous that was sitting here now for giving me this opportunity. This is not the way I pictured this working out. I told y'all if I took the job, I did it on retirement here and I did. Superintendent there was a dear friend of mine, been friends whole life. uh he wasn't he actually has less time in education than I do and he wasn't supposed to retire right now but he got another job offer not in the schools and it just offered a financial situation for him he couldn't pass up but um you know I just want to say thank you to this board want to say thank you to my
034administrative staff in this office my principles all the employees in this school district are amazing and you all don't really know how fortunate you are when it comes to the strength administration you have. I've worked in several other districts and they're not as fortunate as we are here. And u you know with my my parents being elderly and we're going to need more assistance as that time comes. Expecting two grandchildren this summer. That all played into my role. Um you know all I can say is I hope that I've I've left this district better than I found it because I know that you you all. You had a big impact on me. We appreciate you. You have you made us feel good a lot better. You brought trying to think of words. You brought a
035unity to everyone and you know some things we needed and some things we didn't know we needed but you have done an amazing job with this district and we appreciate you at this time motion and second to accept the resignation of Paul Crawford effective May 2025 that need to be amended 4:30. Motion and second to accept superintendent poly crop resation letter effective April 30th 2025 we need to amend that from May 2nd to April 30th. So should B and C kind of go together if accepted letter then contract is that right? Yeah, I mean because how the agenda is worded, I would make them separate separate motions just but it's essentially the same thing. I make motion we accept superintendent Paul B. Crawford resation later effective 4:30 2025. I second that motion. I second. Motion
036second. Cherry sign. Braxton. Hi. Drew. Hi. Co. Need a motion to second to take action to release superintendent Paul D. Crawford from his current contract. I'll make that motion. I'll second. Chair votes. I Braxton. Hi. Drew. Hi. Cody. Hi. Hi. Discuss or action to pay out accumulated annual leave days. These are his days. He has 60 of them. Uh he could have taken them off and not been here at work. He's got 40 days 20 per year. 2020 per year. So need a motion in second. What's the What's the daily rate? What's the daily rate? It's 40 times 600 600. So the amount,000 24,000 just I'll make a motion to pay out superenders accumulate days. Braxton Drew. Hi Tony. Hi. Es with this being said, u could you all have a special meeting this week
037and we could talk about putting the entrance in place. Could everyone be in a special meeting Thursday? Uh so the next meeting the next meeting with county board of education will be on Thursday May 24th April Next month, April 24th, 2025 to 5:30 p.m. The board central office and to adjourn. What time do you say John? 5:30. Motion in a second. Motion. I'll second it. Drew Cody. Thank you.