001foreign at this time I'd like to call the meeting of the Dysart governing board to order and we'll stand for the Pledge of Allegiance one nation under God indivisible with liberty and justice for all next we have audience with individuals I don't believe we have any thank you okay next moving to item C1 Dr cardo thank you madam president good evening governing board and guests just a few quick updates uh this past Tuesday we welcomed our new educator we had a new educator orientation in the Vista and welcomed a ton of smiling faces to our district the event went really well they continued the week in preparation for the school year coming up doing things at their local campuses and all that so it was great to see them back and and Welcome to our
002district so all teachers report back on Monday the 31st so that's coming up quick in just a few days our staff will be back on their campuses getting ready for that first day of school which believe it or not is a week from today on August 3rd we are one week away from starting the school year it's going to be a great year we can feel it just some other pieces to mark down our open houses for our elementary and middle schools happened and meet the teacher night happened on Tuesday August 1st coming up so just a few days for that and then our freshman orientation for all those brand new freshmen going into our high schools that will be on Wednesday August 2nd so we have a lot of cool events coming up starting
003the year off and we are looking forward to it and that concludes my update next we have governing board update well I did I I only attended the new Educators orientation and just want to say welcome to the 152 new Educators to the Dysart district and uh good luck with this upcoming school year we're excited to have them all I also attended the new educator orientation at the vista welcoming a lot of new faces to our district and it was really refreshing to see that so many of the new Educators were actually new to the profession so welcoming a fresh batch of new teachers is really exciting that's it I just wanted to take a moment and share some an exciting accomplishment of one of our our staff and teachers and coaches here in our
004district as we've shared before April 23 2022 coach Rachel matakis was inducted into the Arizona coaches association Hall of Fame which is an amazing accomplishment not many coaches in Arizona have been able to attain and this month Rachel montakis was inducted into the National High School coaches association Hall of Fame held in Nebraska and I just wanted to extend a heartfelt congratulations to coach matakis she's an amazing teacher an exceptional coach and just an all-around great human who I feel very blessed to have in our district she definitely impacts students lives for the better both on and off the court and I hope you will join me in congratulating her if you see her around campus so again congratulations to coach matakis that's all I have thank you moving to item D1 consent agenda I'll
005entertain a motion to approve the consent agenda second motion carries moving to action discussion F1 Dr crota thank you madam president members of the board cabinet and guests we are proud to present to your recommendation tonight for our position of assistant superintendent for business services so we're bringing to you tonight miss Mary Dell Speidel is being recommended for the position a little bit you know her well but a little bit about marydale she has a Bachelor's of Science in accounting from Northern Arizona University and she's also a certified public accountant so I know we know that but she does a great job at it thought we'd mention that she also has some extensive educational experience this I learned that she spent nine years in audit management with heinfeld and meech so she brings that to
006the table and as of 2014 she was also the Director of Finance for Dysart Unified School District so in a position she hopefully holds for another about a minute and a half so we are very happy to to offer this recommendation Mary Dale has done a wonderful job and she will continue to do that she's joined by her husband and her daughter and a bunch of her fans from Business Services it looks like so I turn this over to you for a recommendation to approve Mary Dallas by Dallas the new assistant superintendent for business services foreign just how much I appreciate the opportunity to work with you I know in many many years past the previous assistant superintendent would always give you all the accolades for basically being the the backbone of a lot of
007what was brought together and presented to the board you did a lot of that work and we just really want to tell you how much we've appreciate I've appreciated just all that you've done for us and I'm excited to have you in this new role so congratulations thank you I would like to happily motion to approve the appointment of Mary Dale spidel as assistant superintendent of Business Services second motion carries congratulations congratulations congratulations next we have item F2 Dr kroto thank you madam president members of the board tonight Dr polling will present this recommendation good evening Madam president members of the board cabinet and audience Administration is recommending the addition of an interim High School principal position and recommending the appointment of Tom ludeman to fill the interim position at Willow Canyon High School for
008the 23-24 school year currently Mr ludman is the assistant principal athletic director at Willow Canyon High School he's probably a familiar face there in the front row and again that would be finishing out this year and serving as an interim High School principal position and that's our recommendation this evening I'll stand for any questions and he is joined here with his family as well I would like to motion to approve the addition of an interim High School principal position an appointment of Tom ludeman as interim High School principal for the remainder of the 2023-2024 school year seconded by Joe Grant motion carries congratulations [Applause] it's nice that you have your family here with you I'm sure you're very proud of your dad he does a very good job works very hard next we have action
009discussion F3 Dr Chrono thank you madam president uh tonight uh we come before you with the superintendent goals so by policy the governing board needs to talk about and approve goals for the superintendent so we have some presentations and then some discussions on the goal pieces so with that I will start in they're broken down I broke this presentation down with your goals on top so every goal we're going to go through the top one is the governing board's goals that are adapted and they are on the posted on the website the highlighted piece will be my goal along with the indicators and and the measures of how we're going to do that so starting with Goal a every student in all schools will be prepared with the Knowledge and Skills to achieve College and
010Career Success the goal that we are proposing raise academic achievement across the district through the implementation of professional learning communities and increased accountability of student learning so some of the indicators we're going to grow by three percent average on our K uh khc testing and a quarter point done act composite which is um pretty significant on the ACT test so the other indicator 100 percent of principles or participate in a series of four data chats with cabinet which are ongoing one the first one of those four is ongoing now before school starts but they're designed to make adjustment in their instructional practices and intervention to increase academic achievement these data chats are about all their data across the board what's required of them any patterns we see their plans to make changes in the conversations
011they're going to have at the beginning year with teachers the other indicator the third indicator you see a hundred percent of focus schools these Focus schools were identified by having less than 40 percent Proficiency in reading and less than 30 percent of students proficient in math or being an administrative team with a with a higher turnover and I'll explain that in a minute they'll partner with our Educational Service department for intense monitoring that will include visits by both assistant superintendents monthly and by education services staff monthly the schools are Ashton dicer Middle School Riverview Thompson West Point and then the administrative team since there was some turnover at Valley Vista so we have targeted Valley Vista to make sure that with all the new members in their administrative team that they're functioning properly and get
012the support they receive the last indicator in goal a is 100 the schools will implement the professional learning process with Fidelity as you know when we took them to the workshop this summer they had to come up with a rollout plan every school has an extensive rollout plan for their PLC process is done by quarters we will monitor that we will have meetings based on what they are doing and how they're rolling that out and make sure that 100 percent of schools are following the plan that they have proposed and that is currently ongoing also Colby excuse me Dysart Unified School District will recruit train and retain a high quality qualified staff to cultivate a culture of Student Success we're proposing that we enhance systems and procedures related to recruiting hiring and retaining a high
013highly qualified staff so our indicators in that by the end of 23-24 school year there will be an increase in the communication average use consistencies and community-wide Outreach for employment opportunities and benefits within the district what is that saying we're going to increase our footprint on our recruiting fairs on our social media and everything we need to do in order to make an effort to recruit and get people into our district so we have a serious focus on that we know there's a big need and that is a huge piece the other indicator in this goal is by the end of the school year we're going to develop a comprehensive customer service plan we're going to develop that and Implement that across all of our facilities not just our schools all of our facilities and
014that's hopefully going to increase satisfaction of all our stakeholders we are going to do some satisfaction surveys and and base that and customer service is a key part of all that and how we interact with our community on a daily basis how we answer the phone all those pieces how they are greeted when they come to our sporting events or after school events those are positive pieces that we need to portray as a district uh goal C uh the dicer Unified School District culture will consistently be reflective of safe and secure environment for all stakeholders the goal we are proposing continue to provide an increased focus on Safety and Security of each Dysart facility through enhanced safety protocols as we know safety is the top concern without safety and without safe schools we know our
015kids are not going to learn so that is the first and foremost thing we look at that our schools need to be safe and people need to feel comfortable going to our schools the indicators by the end of the 23-24 school year all campuses will have conducted regular safety checks and inspections in addition eight campuses will have conducted a full safety audit which you've seen part of and we'll see more tonight as part of the three-year implementation cycle for all campus and Facilities those are very very as you will see a little bit later this evening very very comprehensive audits they take a long time to complete but do go through every aspect of our campus so that one kind of has both goals that we do all our safety checks our lockdowns our drills
016our fire drills we're checking that doors are locked those are all the safety checks and inspections that happen at the school and then our second indicator is by the end of the school year training of safety operations and practices related to each position will have to be completed with all 13 sros all security guards for high school campuses administrators throughout the district this is becoming more important as you see the number 13 sros we almost have our own police force in Dysart so we need to get together as you know some sit and surprise some sit in El Mirage it's important that we are coordinating with each other and and have a training program or talk about things that need to be fixed on our campuses most of their training comes from the police department
017because they are still employed by the police department but there are things in schools that we need to talk about and all that too new to this is a security guard piece right currently the security guards are trained on their local campuses we are moving that to a district model where security guards will have a security card program that's being developed they'll be trained under that and they can be used at different sites should different situations arise but they will have that basic training across the board and we're looking forward to that in in helping out with those pieces administrators throughout the district obviously that's an important piece with training our administrators they need to know the safety protocols what's expected we we are doing some drug intervention training so recognition and things like that
018with our administrators so that can help them with things that are happening throughout our campus so that is goal C and the last goal the Dysart Unified School District will identify and maximize available resources to support Student Success we are proposing to continue to identify and maximize available resources both internally and externally to support Student Success um again this is our fiscal responsibility we our goal is to increase our Capital reserves and maintain or increase the applications to the school's facilities division for building funding we continue to do a magnificent job of getting projects funded by the school field facilities division we need to continue to do so as you've been around the district and you see next door even a valley we have a lot of roof projects going on and all that and
019those are funded by this school facilities division so the goal is to increase that and then the last indicator there is to reduce our number of late arriving buses by 25 percent so this puts a strain on our educational system it puts a strain on our our busing system there's strains all around and so we have a commitment to reduce those number of late arriving buses we have the data to track that and transportation is committed to making that happen so with that I will stand for any questions or discussion Maybe okay that's the end of it so there is no other slide so that is the presentation and I'll stand for any questions or discussion with any of the goals or comments a question um first this is amazing thank you for this it's
020nice to see quantifiable goals I guess my only question concern you know is around goal a where we talk about you know growth in the K-8 testing and or ACT Testing how would we how would you um want that goal to be monitored if for some reason one of those reports doesn't come out if it if the report was maybe suspended for some reason whether it was another pandemic hopefully not but something along those lines how how would you want your this metric to be reviewed or expect it to be reviewed I believe it's a great question Madam president I believe you know with the metrics available now with our state testing should they continue we also do growth within our Benchmark testing so we do have backups internally uh we do Dibbles testing so
021we have multiple areas to show that we have student growth and that students can grow so so something happened that we and I think this is your question that those measures can't happen what would we fall back on and I think we have things internally covered that we could come and talk about and substitute in those places perfect great report thank you so much I love the details the only question I have and maybe it doesn't I don't know if it fits into a goal or not but I've brought this up before but how are you and the principals Etc going to attack the absenteeism is there a plan in place for that because Student Success is great but they're not going to succeed if they're not in the classroom Madam president member Grant thank
022you for that question attendance is a huge Focus so if you notice under the four data chats in that second bullet attendance data is shared in that um thing and and we do require a plan we spent all day we did six six uh data chats today um we did a whole bunch the day before and last week that is a major portion of that data chat we what are we going to do about it we track the number of absences we track chronic absences so anybody over 18 absences all the way down our principals are able to run reports of what kid belongs in what category they're going to start communicating with parents we are doing a district awareness you're going to see that in the next few days Renee and her Department are
023going to be putting out a lot of notices in our social media about the importance of attendance and being at school and we've urged parents to even look at the correlation of of how successful students are in school and their absences if they have high absences and having those conversations with parents that our students need to be here it's important that they're here and that um you know in order to learn and grow that they need to be present so it is definitely a focus for us and we discuss that with every single principal great thank you so much for doing that thank you thank you for putting the time into the goals I have always my primary focus is always the academic piece so I appreciate you putting in some very specific measures in
024there where we can I definitely get our kids where they need to be academically safety is probably my second uh highest concern so I appreciate you including those in your goals but I'm wondering if there's a way that we can add a measurable goal or a some way to measure um safety in regards safety in general but in one area that I'm thinking about is like with our lockdown drills our our individual like um campus walkthroughs and things I know one time when I was with Mr Yeager and Mr musiana campus there was a checklist of things that they went through during lockdowns and it's my understanding that they then the principles are to go back with their teams and review and then make those modifications and changes so I'm wondering if there's a way
025that we can come up with some sort of a goal that would measure like including Fidelity checks to where if something was noted on a campus during a lockdown drill that isn't being done then when Mr Yeager and his team go back and do like a Fidelity check and make sure okay what what percentage where we at as far as these schools addressing these problems to make sure our kids are safe because those safety checks don't mean anything if we don't do anything to resolve whatever issues are discovered so is there a way we can add some sort of a goal in there that would measure that um absolutely we can add a third bullet to that we may add it in the first bullet just thinking off the top of my head and we
026have to come up with wording but something along the lines of if a regular safety check has outstanding items or is less than 90 satisfactory that a follow-up will be conducted and those items will be corrected um we just have to quickly think of the wording something like that so that sounds exciting exactly what I was what I was thinking and then maybe too just to make sure that there's I know for me I'm very much a data person so I would want to have some sort of document that is used to where if we're like okay I want to see like I know we've had some concerns with this school or that school or they'll and I want to see like are they making some improvements on their safety checks and because again I
027want to make sure these kids are safe so creating a document not just yeah the school is getting better but actually having a document that would illustrate yes our Fidelity checks are you know effective and they are making the necessary changes that's very we can do that we can add a third bullet to that I think an emotion we just tell them our state in the motion that with the added piece on the safety goal and we'll come up with instead of coming up the language right now but we can definitely add something along the lines of adding follow-ups will be conducted for safety checks that are less than 90 percent effective on a campus or anything outstanding items on a campus and will be corrected okay that would we can definitely do that I
028just want to clarify so if we did like a 90 effectiveness I'm not sure what the Forum is called when you do the walkthroughs is it like an audit checklist or yes okay so on the audit checklist are different things weighted differently or is everything worth the same point value um as you'll you'll see later on this evening that uh there's immediate thing that immediate needs that need to be checked if we're talking about the safety audits so on the safety audit portion and I I remember preacher I think you were talking more of the safety of checks along with the drills and not the audits I guess we could do both that's the way I was taking it so that's a great clarification along and when we're checking doors or we're checking this or
029we're checking a lockdown drill that there's deficiencies during those times and not the safety audit well I was that's what I'm talking about okay the drill type things but I also think if we're gonna be taking the time to do these extensive audits like we did at Freedom I just don't want it to be a document on a shelf so for sure oh sorry so for sure um whatever Ms Densmore is recommending or anything the district can do to yeah both just to make sure that again where we go through those audits we get good information I want to know that we're implementing them but I was specifically talking about just kind of those lockdown because I that's I know that's something we can for sure measure I just want to make sure we have
030measurable goals of keeping our kids safe our staff and campuses you know secure I agree and that's most important and um we do have so on the member Dinsmore to add to answer it on the audits there are lists that's created immediate needs needs within the next 30 days you'll get to see that future needs that may be bigger items that we'll have to talk about funding sources or things like that so those lists are created for things that need to be done immediately likewise as we do our safety checks on our lockdowns or on doors locked that's immediate feedback I know that Mr gager and Mr musee last year sent out food direct feedback to those schools after that was done about um you know what they found and what went well and what
031needs to be corrected immediately so we do have documentation and all that and can be easily followed up with okay I I just I struggle with the 90 when it comes to student safety I mean I I understand the intent I I would say not 90 I struggle with saying 90 because it's the 10 that you have air on that can cost you so I think we have a hundred percent follow-up and taken care of um and and at least addressed I I do not disagree with that I mean they need to be addressed to the fullest extent if there's a problem okay and now we show that I agree I mean I especially when it comes to the walkthroughs that Mr Jaeger was doing I agree I wish it were 100 um because I
032think then you're looking at a little bit of Errors okay and I don't want to say that that's okay my only reason for maybe thinking you know 95 to 100 is just to give a little Grace if it's a matter of hey we went through during the lockdown and there was you know uh well I don't even want to say it because you can't leave a door unlocked I mean you have to have it so you know I'm just thinking of any little thing that might have not been necessarily A life-threatening or a life endangering thing but it's something on the list that's a concern like maybe uh you know all the lights were supposed let's say a light was supposed to be off even in an empty classroom and I don't even think that's
033a thing but if it was and the light was on you know that's not 100 then so I'm those are the things that I was thinking but I would assume that all the things on that list would probably be something that would have a direct impact on a child or a staff member so I'm comfortable with 100 but I was just I'm comfortable with 100 okay thank you I know we need to follow up on the items we need to get them addressed so I am comfortable with them thank you okay I have a question for goal a um the five schools that are less proficient 40 and 30 percent what goal do you want them to get to by the end of the school year how much of a percentage are you looking to
034increase because that's very concerning to me we have five schools that are that low of a proficiency what are we doing to increase that they are getting those visits additionally those are built into their goals when we have the data discussions and their their continuous Improvement plans so each score is obviously different and then and they're at a different place not all of them had percentages so those percentages vary by the different schools and their goals um our real goal is to get above that 40 and 30 in proficiency but sometimes that's not realistic for that much of a gain so you know realistically our I guess not realistically I would tell you we want them over the 40 and 30 and now the focus schools but little gains are sometimes better it might be
035only a 10 gain and we don't get there but 10 is pretty huge so each of those schools have some significant goals that they need to reach um and all their pieces and that kind of varies on the schools but it is very prescribed each of those they have discussions uh Dr assai and and Mr musee have had some serious discussions on their continuous Improvement plans as well as in those data chats of where they need to be and the discussions they need to have with their staff okay thank you so do you have a suggestion on the motion then or can you repeat what you said earlier I have a suggestion okay if you if you want me to no go ahead okay I moved to approve the superintendent's 2023 2024 goals and objectives
036and to include the um the measures pertaining to safety as discussed because then you can just reference the audio and get it from there second motion carries next we have item G1 do we have any requests for future agenda items not hearing any we'll move to H1 all right I will motion to convene to an executive session second thank you motion carries