001at this time I'd like to call the meeting to order please stand for the Pledge of Allegiance let the record reflect that all board members are present next we will go to a public hearing on the fiscal year 2023-2024 proposed budget Dr crota thank you madam president tonight we have our Director of Finance joining us to talk about the proposed budget so Miss Mary Dell spedel the floor is yours thank you there we go okay I'm pleased to present the budget tonight for the governing boards review and adoption the proposed budget was presented at the June 14th board meeting and as required by Statute we have made it available on both our website as well as posting it on ade's website for sufficient time to allow me enough time for both our community and any
002stakeholders to review so nothing has changed from that proposed budget that was presented at the board meeting about a month ago but I will just recap a few highlights that were presented at that time now we've included both the adopted budget as well as the final revised budget from fiscal year 2223 for comparative purposes so this this reflects the final legislative approved funding as well as any IBA recommendations that were previously approved by the governing board so on our mno we do see some slight increases on some programs that account for that are reflective of any of the salary increases that were approved as well as any operating needs or changes and also we want to account to ensure we have capacity built into our reserves and so that's reflected in these figures so these
003are the main capital funds for the district we have the state funded unrestricted Capital fund as well as the building renewal grant program this program is overseen by the Arizona school facilities Division and our Maintenance and Facilities department does a great job of ensuring and seeking out those additional resources to be sure we have our sites at proper standards and so as we start out the fiscal year we've only included is to see that million dollar estimate and as the year goes by and as we have projects approved we will be increasing those at later budget revisions the classroom site fund did have a slight increase due to the increased allocation and state funding it's reflected in the total so the per student count from the state went from 708 per student to 758 so
004that's reflected in that slight uptick there in the classroom site fund and then this is a summary of our special projects funds so those consist of federal grants state grants as well as food service fund is what we'll focus on so federal grants um just something to keep note of is as we see that large reduction that we're starting to see we're entering into our final year of Esser funded grants and so that's been a good influx of resources we've received over the last few years and so that as we go into the final year that is reflected in the decrease um something to keep in mind too we have only allocated what the state has currently approved for initial Grant allocations and so once we get final allocations from the state as well as
005any carry forward we'll be providing those updated revisions and so this is just a brief overview of the budget but we do have all the detailed comprehensive worksheets and all of the information that's been provided in advance for your review and can be found here on our website under annual Financial reports so at this time I'm happy to answer any questions and also allow time for public comment thank you very much I appreciate you stepping up to do this do we have any public comment okay thank you so much we'll move on to item C1 audience with individuals do we have any okay thank you very much we will move to item D1 superintendent update Dr crotto thank you madam president a few exciting things to share uh today so first of all uh back
006at the beginning of this week we had our Dysart leadership team all our administrators directors uh in the district report back to work on July 10th and 11th and had some excellent training uh increasing our focus on student learning and also resetting our professional learning communities in our schools so they did a great job as two full days of training and and they are off and running and with that we also had our teacher teacher learning Specialists and our ESS specialist today began the training on on coaching our teachers so their focus is on proving our instructional capacity within our school district and they did an excellent job today with that too so coming up we have our new educator orientation on the 24th and 27th of this month we welcome all our new Educators
007to our district on Tuesday the 25th is when we welcome them at the vista so again the governing board is always invited to come say hi to all our new employees and and welcome them to the family and the last piece is last night some great news about the district we had a job fair uh Dr polling and his staff put on a job fair in this very room and we are happy to say we had 42 staff hired so 30 support staff four teachers and eight Food Service workers were hired yesterday so congratulations on that accomplishment Dr polling and thank everybody for their hard work and with that that's my report thank you Dr crota we will move to item D2 governing board update I will go ahead I attended on June 21st the
008law enforcement training for the active shooter simulation a great experience for our district and our our law enforcement there was five different agencies from the west side that are that attended we also had about 30 volunteers which was great from the district and then also we had support from the superintendent of Public Instruction Tom Horn he attended with his office so it was a really good experience especially for our district so I just want to say thank you Dr Cotto for allowing us to attend all right thank you very much I just want to say thank you to HR Dr polling in your department for putting forth the career fair yesterday and it's great news hearing that we have 42 positions that were hired yesterday so thank you and congratulations to Dr crowdo you are
009officially in your new position thank you for your hard work no pressure all right and with that we will move on to item e one I will move to approve consent agenda items as presented motion made by Crystal Chapman seconded by Joe Grant I motion carries next we will move on to item G1 Dr Cordo thank you madam president members of the board cabinet and guests by requests of a board member I believe at the last meeting we asked for a presentation on the public committee overview and how they were selected so we have a few uh slides here to talk about uh the public committees that Dysert uh seeks involvement from the members of the public are on the screen as you see so the opportunities for members to join our committees our calendar
010committee curricular adoption employee benefits trust board a handbook committee menu advisory so if they like food become part of the menu advisory patriotic and the wellness committee so those are the Committees on our website that you can do that so as mentioning the website how do you sign up for these public committees it is on our website looks just like this there's a snapshot of what it looks like front and center when you go to the community section and you can also find it in the parents section so hit public committees brings those up and you can volunteer for the Committees the question from the last meeting is the selection process so that's what we're going to talk about the most here so when numbers permit all volunteers that sign up through the link on
011the website will be placed on the requested committee so what does that mean some committees do not have a capacity others like our employees trust board they needed two spots and therefore that was a limited number but most of the Committees do not have a a number limit and we welcome all our volunteers for instance a calendar committee is getting ready to take place we've had three people asked to be on the calendar committee all three will be on that committee because there is no number requirement for that committee however if a committee representation is limited which I mentioned the employee trust board was one of those committees there is a process that we will go through in order to select those limited seats first of all we will talk about the needs of the
012committee will be assessed so what do we need what is the makeup of that current committee it's important that we have a good representation from the district and not the same people on the committee all the time as well as diverse qualifications on that committee so for instance if they're all Educators maybe we need somebody with a finance background or a business background something in there that will bring a different perspectives to those committees so obviously the needs of that committee will be first and looked at Volunteers in out of that list will be interviewed so these interviews will take place either by phone or in person depending on how time permits but we will sit down have a conversation with each of those people and last from that list we will take those final
013recommendations cabinet and cabinet will select those final committee members for those spots and with that we will talk answer any questions or take any input that you would have thank you very much um just to clarify the the interview process is that going forward have we always done that Madam president member Densmore that is going forward so that was not done in the past that was an addition we added and that will be done moving forward perfect thank you are you done done go ahead so when you talked about the Committees that have unlimited numbers are you going to interview those people as well or they're just going to get on and you're only going to interview the committee that's limited like the trust one um Madam president member Grant that's a great question we
014will only interview uh those that are on the limited representation so if they signed up for it um and there's the three people I mentioned obviously we're just going to put them on so we don't need to limit those numbers with an interview question that I know some of the Committees like employees can't apply what about employee family members um Madam president member Drake employee family members if it's not stipulated in in the committee bylaws or things like that then they are eligible to be on it we try to make that diverse though and make it so there's good representation on there but sometimes on these committees as you know we do not have a lot of volunteers for these committees so sometimes we end up taking whoever volunteers so hopefully this presentation tonight people
015will see that we have a way to sign up and and volunteer for these committees and we'll get a ton of people on there but usually we have to seek people to to be on these committees um I just to kind of piggyback off of what Mrs Drake said so if we I know that we we do have the stipulation for employee um relatives usually to that they cannot be on committees and Boards or at least on the at least On The Board of Trustees um I know in the past we made a change to the um to the bylaws for the trustees that the spouse of a governing board member could be on that committee do we still have that in place Madam president member Densmore I am not too sure I'll have to
016check on that okay I do remember that taking place but with our change in policies and procedures I don't know if that's still in place Dr Bolling will have to look at that okay we'll research that and get back to you thank you and I don't have a spouse so I don't have any want for for any um one on that but I'm just curious if we still have that in place we will research that and give you that answer I just have more of a comment um I do like the idea and I appreciate the fact that you're including the interview portion to the um smaller the more selective type like actual board um volunteers um like the trustees because as we know like with our teacher transfer process all teachers could be qualified
017for the same position but they still have to interview in that particular school to make sure that you know their personality is a good fit or it just balances out like as far as everyone who's applied um so I do appreciate that um that interview piece is very important that you've added and then also just in regard to committees in general this is probably a moot point at this point because we're opening up to anyone who actually applies but just in general doing our best to really do a good community outreach when we're needing committees because in the past it's always been the same handful of people and while those people are probably ones that are have been involved with our district and know our district they're not necessarily representative of our entire community and
018we need to make sure that our entire Community is represented in the things that we do so um if there's some Outreach type efforts we can do as well when it comes to asking for volume tears for certain committees I think that'll be helpful so we don't get the same the same group we get some different perspectives we can definitely do that any other questions all right thank you we will move on in to item H1 Dr crota thank you madam president moving on to item H1 this is a motion for um hold on just a second h one that is our recommendation to adopt the proposed budget so there is no new information at this time it says presented from Miss Bedell do we have any questions or comments okay I will make the
019motion to adopt the proposed budget for fiscal year 2023 2024 and also approve the use of insurance proceeds for a fiscal 20 fiscal year 2023 2024. second made by Crystal Chapman seconded by Don Densmore foreign motion carries we will move on to item H2 Dr crota Madam president members of the board tonight we are bringing tour to you an approval of travel and Conference uh registration reimbursement fees for our individual board members this was adopted I believe last year a few years ago to have each board member have the opportunity to carry forward two years plus the um the year coming up so for example the 2122 carry forward and 22-23 carry forward so if you have not spent any money it would be 4 000 each of those years and 23 24 moving forward
020which would give every board member uh twelve thousand dollars if you have not spent any money in the last three years so I do have the balances if you'd like to know those but that this is a motion to approve that process with those two years rollover and any money remaining in those two years rolls over in a two-year period so with that I can stand for any questions and we'll go from there do we have any questions okay with that I will move to approve travel conference registration and reimbursable travel fees for individual board members to attend training and conferences for each board member for the 2023-2024 school year An approved amount of four thousand dollars is designate Plus and designated plus any monies remaining in an individual board member's travel allowance for the
0212021-2022 and 2022-2023 school years it will be carried over and added to that individual's travel budget for the 2023-2024 school year if an individual board member exceeds the allocated travel and Conference allocation the board member would need to bring the travel request to the whole board for consideration and action as part of the action discussion agenda okay sorry it'll be a quick one though um with outgoing board members who may not have used their allotment in the past the incoming board member if it was somebody different would take on that person's lump sum So in theory someone could a new board member could come in with with twelve thousand dollars I don't know how the board feels about um I mean we've never as far as I know just kind of zeroed it out and
022put that money back into wherever it needs to go and then just have the new board member start at the four thousand that everybody else starts with Madam president member Pritchard um that is our process right now so as you come in you zero it out and you get carried since you start in January it zeros out and you get prorated from January on that year and then your 4 000 would be the following year so it doesn't carry all the past Monies I don't like that so it must have changed that that's the way we have it right now okay yes no no physical I have a question now sorry um how often does this is this even an issue with people exceeding their budget I've seen it happen twice twice I haven't seen
023it in yeah my time here it was the same board member and she had to come back and ask the board to use some of their money and the board had to vote on whether or not they would let her use some of their budgeted Monies is how it's been done in the past but so she spent all of hers and then wanted to go travel elsewhere and then I think the two-year carryover will prevent that unless there's something 12 000 a year seems pretty excessive that that's my point 000 for three years so it's accumulated over three years you don't get 12 000 a year it's four thousand no I know but I'm just saying but if you don't use it for two years and then all of a sudden correct well there could
024be a conference in the Bahamas just kidding but I see what you're saying yeah you know if if I I don't know that I've used any of mine if I spend 12 Grand in one year I feel like that would be a red flag for anybody even if it was already allotted if I hadn't spent any for three for three years I still think that would be a very big red flag I guess my concern is what if someone is not planning on putting their hat in for another election and they kind of want to go out with a bang there last year twelve thousand dollars that's I mean that's ridiculous so I don't know I just wanted to put that out there before we finalize our vote so do we still have the motion
025in the second yeah I just wanted to clarify that piece but yeah well you can always vote no or we could change the motion would you like would you like to change the motion I would like to change the motion I will rescind my emotion sorry Jonah sorry I know that's a lot I'm just going to change one little piece of it okay but just just so you know you're gonna read that whole thing again I will okay I will and let me think about it here hold on a second and I don't know if that's four thousand is designate or designated oh okay okay are you ready okay I would like to make a motion to approve travel conference registration and reimbursable travel fees for individual board members to attend training and conferences for
026each board member for the 2023-2024 school year An approved amount of four thousand dollars is designated plus any monies remaining in an individual board member's travel allowance for the 2022-2023 school year which will be carried over and added to that individual's travel budget for the 2023-2024 school year if an individual board member exceeds the allocated travel and Conference allocation the board member would need to trap to bring the travel request to the whole board for consideration and action as part of the action discussion agenda okay so it sounds like you're saying we only get two years correct so we get one year carry forward plus the current year correct that's what you're proposing correct okay so eight thousand which just allows a little wiggle room if somebody does go over maybe the four second like
027that all right you sure there's no skin off my back it just depends I'm fine with I can't imagine a scenario where any board member would spend more than eight thousand dollars in a in a fiscal year I just can't imagine that either so I can't imagine 24. so I just yeah I just wanted to make sure because I feel like we didn't have any questions there was no discussion then it was like okay let's vote and then we kind of backtrack so no you're fine I just wanted to make sure that I understood and I clarified and I seconded now I'm gonna vote thank you very much but there's inflation I don't know motion carries we will move on to item H3 Dr kroto thank you madam president uh tonight we have Dr polling
028that will present this item thank you Dr crota Madam president members of the board cabinet and audience Administration is recommending this restructuring of positions designed to ensure available Staffing Resources are best utilized in the Community Education Department the recommendation is to eliminate theater technician and Auditorium manager and create a new position theater manager and the dollar amounts are there to be a savings to the Community Education Department with that I'll stand for any questions and also director John Williams is here as well thank you Dr pulling welcome do we have any questions or comments okay I will move to approve the Staffing modifications for Community Education as presented motion made by Crystal Chapman seconded by Joe Joe Grant I just wanted to make sure motion carries next we will move on to item H for
029Dr Credo thank you madam president uh tonight we bring to you our District's pay for performance plan uh it's for our eligible certificate staff for 2023-24 school year um I know that we we had discussed this item before um at length in a previous board meeting it was tabled with a direction that we would take this plan back to the committee uh to or the committee to take a look at him possibly come up with some individual plans or different a different plan for that we were unable to do so at the time due to the summer constraints and putting that committee together a lot of them are not working right now they're not on contract so tonight we bring to you a performance criteria that is exactly what we used this last year the
030percentages for all our areas are exactly the same there are a few tweaks to the language in the plan as you can see in ninth grade Aspire we made 15 percent uh to seven and a half percent for Mass seven and a half percent for ELA uh we struck the language on the bottom of the high school piece uh we changed the date we struck the language because it's no longer going to be Baseline for next year uh the biggest change that occurred in this is under Student Success that category is the same percentages as I said however we are going to allow uh the guidelines to anybody that's 20 or more if they miss the school year that they will be pulled out of that grades percentage so with that it's our recommendation that
031we approve the plan as presented and as we used last year with the understanding that we will put this committee together this start of this year and we will look at all the different options of performance plans for the following year and bring that to you so we have time with this committee to do some research and bring a solid plan to you so with that I will stand for any questions thank you Dr croto Miss Pritchard are we ready I'm pretty sure pretty sure you and I are going to go back and forth because I'm gonna definitely change this up so okay okay [Laughter] and I I mean this in the most respectful way because I do value your input and your Insight and I I just maybe think differently on this and I
032feel like we will probably have a very good discussion and we'll vote and that'll be that so I'm gonna I'm going to suggest putting more into the effectiveness classification um I still wholeheartedly believe that really giving performance-based pay should be based on that teacher's performance and it's I I definitely think 30 percent might be a little much as far as based on testing results but I I would be willing to leave that 30 percent if we moved some of the Student Success like 10 of that and maybe 10 percent of the employee fact participation and bumped up the effectiveness classification to 50 percent so those are my thoughts personally I don't have unless I can try to find it I had the the email or the information I had the last time about how often
033I think that I want to say off the top of my head the last couple years we've increased the teacher classified teacher Effectiveness classification we've consistently increased that area so to do it again I mean I wasn't I wasn't 100 comfortable with that only because again like I've I've shared it's somewhat humiliating because I don't want to make it seem like I didn't do my job but I'm not enough I'm not a Highly Effective Teacher I'm just not that wasn't even my job but I got that classification so for me that Effectiveness classification category doesn't mean it doesn't carry a lot of weight in my mind in regard to increasing academic achievement but we've done it the last two years anyway so to come back and do it a third year I've I'm not um
034I'm not supportive of that but I guess just because again my whole piece of this is the student achievement part and academic success and I don't believe in cabinet members correct me if I'm wrong but I don't know that we have evidence to support that the teacher Effectiveness classification and like increasing that area or just knowing like our highly effective teachers do we have evidence to support that though their students have uh like exceed on AZ Merit or have high ACT scores so by having by boosting that Effectiveness rating does that show results in academics is it I mean do we have that information to substantiate that does it align Madam president member Pritchard um we do not have that we don't track that information I can tell you a majority of our our teaching
035our teachers right now have a highly effective classification so we have not looked into the correlation of grades to their effectiveness classifications but that is something we can do so we do not have evidence at this time that shows that it improves our scores so that's where I'm at it's like if we don't have that if we don't show that continuing to put more money in that area provides the results then why would we this year then also propose to put more money in that area I would rather go toward the students achievement section or the Student Success section I understand we don't have our committee so that's why I was comfortable just leaving it as is but I think if we were going to move things around that would be my preference I agree
036with Crystal in that I wish there was a way and maybe there's some some way we can figure this out moving forward where teachers are evaluated or staff because they're not all teachers like my my example um by what they do and their their individual results rather than being lumped into the school piece of it I totally understand that and I totally support that but until we get to that part for me the way that I'm able to be somewhat okay with it is that all of our teachers are responsible for moving our children forward so like even my oldest daughter was in the arts program and she still had to produce well in her writing and reading and all those other areas in order to move forward with that program so even though she
037you know hurts because I know lots of times we look at the specialist Area Teachers because Unfortunately they are kind of just lumped in with the scores of the rest to the school which again I understand but I think I know like there's been assignments in and even my youngest in Dance I mean they're still like writing assignments and there's ways that those teachers do still have opportunity to um look into like contribute to those core areas that helps them academically so um those two pieces and then in regard to moving some of the fact hours um I think I said this the last time too um that I think it's important only because there's times when I mean there's not enough staff to attend some of the activities and programs that the schools provide
038like Polar Express night or the stem nights and and different things that they all put on we have to have staff present to be able to make those effective and then not even just the fun things but also like for to some extra tutoring I know some things you get a stipend for but there's other things that help students that there isn't money tied to but if employees are able to get some points with 301 to give fact hours towards that then I think it's a benefit to the employee who maybe isn't financially reimbursed through a stipend but then also it's a benefit to our students in our school communities because they um they have to have staff to work uh an event in order for the event to take place for our kids so
039those are my thoughts as to why if we're not going to change if we're not if we're going to change it up tonight rather than going with a recommendation to leave it until next year when the committee can look at it um that's why I would not be in favor of putting more more of the money into the effectiveness classification area and removing fact hours respectfully great thank you I I will offer up that as and electives and special area teacher the amount of times that I were I require academic reading and writing in my performance Ensemble is very rare because in a performance ensemble you I'm I'm not saying it doesn't happen it does but in a performance ensemble in our electives our focus is Performance Based so I typically don't have a ton
040of academic writing for the course subjects most of the assessment I do is with my content vocabulary and in my experience I've got a bunch of performance ensembles that I need to perform for so I typically don't spend too much time on that and I don't think that most of our electives and special areas do although there are some instances where it happens I feel like if we cross into that territory we're going to lose a lot of our electives and special Area Teachers because I've been down that road nobody likes it the kids hate it we hate it if we start requiring that sort of material in our electives in our special areas then our arts and Athletics will we will see a decline because our kids will hate it our teachers will hate
041it and I'm not saying it can't ever happen you know maybe a reflection piece or you know as part of their art seal portfolio that you know you could do a research project or a paper with that but if we're getting into this academic core content area with our electives and specials that's very dangerous Waters to tread as a whole if that's what we're talking about doing okay so Administration do you have any feedback on any of that I will clarify on the plan amount of President member Pritchard on the effectiveness classification and this partisans on state guidelines 65 percent of that calculation is on the rubric and the observations 35 percent is tied to some sort of student achievement whether it be an assessment or CCRI points at the high school so there's some
042student achievement embedded in Effectiveness classification 35 percent of that 65 percent is the rubric the Danielson rubric and the observations 35 percent is tied to some sort of student achievement whether test score or CCRI where you get points for students doing CTE or whatnot so 35 has to do with academics in that portion so Danielson just to clarify that's not but that I think that's that kind of went to my example it doesn't apply to all staff though doesn't apply to all classes or certificates we've I don't have the number of rubrics we have but we have adjusted and Shelly might know because she did some of that work we've created Danielson rubrics for many of our categories of class or certified staff I don't have that number with me but it's it's uh um
043many of them I I don't have that number I mean we have recreated them we're in the process of recreating the TLs rubric right now to better fit their job description I would be hesitant to say we have the perfect rubric for every position we have we do have a rubric for every position we have however we can always be better and more precise and then I would also ask not every single employee receives 301 funding so would the largest percentage of those employees who do receive would is the large percent of them do they get evaluated on the Danielson rubric the 301 performance is for those staff that teach students and so um per the state guidelines in our definition it is certified staff who work directly with students so this Effectiveness classification classification
044would wouldn't apply to people who don't this part this portion wouldn't apply to people who don't receive 301 funding right because it's 301. does it make sense yes and and I think we talked a couple board meetings ago we have two categories of Staff we have one that are three or one eligible they meet the definition of they teach students they're eligible for this performance pay historically we've had other positions certified that we get we call 301 equivalent such as the TLs that Shelley was saying they're certified staff but they don't directly work with students and they're on a different tier and they are in a lower amount of possibility and so there's that A variation as well [Music] locations that we're making to professional learning communities do you foresee um a big change in
045the way that we meet our goals going forward Madam president member Densmore I do I believe these are in line but I also believe that with our professional learning communities and our focus on student learning that um there there needs to be a piece uh with student achievement as well as um the piece with your Effectiveness classification how well we're we are teaching um it's the art of teaching and it's in the end it's about student learning so but all those pieces are important pieces together that will be an important part of this entire formula so that's why I think with all these new additions um of a refocus on the professional learning communities are revamping of the TLs and focusing on coaching our teachers I think it to to use a system that we
046already have right now and we know works for this year would be advantageous for us without going too far and changing the whole thing that's why we bring it back to you tonight and then that would give us the opportunity to look at all those pieces for this year comprehensively and say okay what's going to best focus on all those important pieces that we're adding and how can we have accountability yet reward our staff for doing a great job of teaching and having students learn so that's why we bring it to you tonight with in that same form without trying to change it a lot we've known it works this year and it's it's a it's something we have used it works we need a plan by time these teachers come back in about three
047weeks we need to be able to say okay here here's the rules of the game for you this is how you're going to earn your extra money for next year so a long answer to your question is um we have a lot of things to look at with our refocus on all those pieces and I think that we can come up with a good plan that can support those a little bit more thank you I think tonight but for instance there was no modification made this year um I think it would be interesting to see the comparison the year over year um to see whether our PLC modifications really are impacting and driving the change that we're looking for so I'm not discounting anything that anyone said tonight but um but based on that I
048think it's really important to see whether these changes are are giving us the impact that we're looking for um so that's driving my thought process for this vote I will also throw out there the effectiveness classification even if you get a developing rating you still get 80 of the funds I know a concern was um a concern was administrators who might have it in for an employee and just purposely you know Mark them lower well highly effective and effective they still get 100 but a developing you still get 80 the only time you would get zero or less than eighty percent is if you were deemed an ineffective teacher so insane that's what I'm saying too is like for an area that we know needs work as far as our our Effectiveness classification process they're
049still getting 80 percent at minimum eighty percent or 80 to 100 percent of that money for a system that I'll just speak for myself I'm not convinced is not Flawless or is I think there's a lot of holes in it and it's we're talking about a label is actually getting more than the Student Success Student Success is only getting 20. and it's like that's that's for me more my focus is the Student Success and the student achievement more than a labeling system that is imperfect that I think needs work that I think is important that we figure it out for the reasons that you've outlined uh Crystal but it's just in general because I think it's been broken for a while um but it's just why put more money into it when they're still getting
050a huge chunk like you just said and I didn't I didn't actually didn't focus a lot on that you can just be developing and still get 80 percent that's a lot so I too share a lot of concerns I understand what Miss Densmore said as far as the value of just seeing you know difference in administration the difference with the PLC things like is there going to be a difference using this would still be a constant also the fact that we're not able to get our committee together we would just kind of be unilaterally making this change outside of committee work I could be you know I could be okay leaving it but I would still carry my concerns if we had a further discussion or maybe there's a way too that we can have
051another information item with the Community Committee members here so they can hear firsthand like some of the areas at least the board some board members are concerned about when they go back and do their committee work do we have any other thoughts trust the process I just think at this stage of the game we just I'm for just leaving it alone and then having the committee go back and revisit all of this I actually I'm still not sure and I kind of agree with Mrs Pritchard there don't have a heart attack but there has to be a way for the teacher to compare the grades within the classroom to see if it's if it's if she's real he or she is really doing a highly effective I get the 80 and all that but there
052has to be a way to put those two the facts together my concern is I know you talked about in your update instructional capacity and your token and focus on student learning all of that's really good but I didn't hear her focusing on absenteeism and every principle that has come here has said absenteeism is a is a problem and I think that that we need to start looking at that as well I appreciate we're taking it out but only 20 percent I mean if absenteeism it continues that's gonna that's gonna that hurts also on Student Success and student achievement and effectiveness I am just going to throw this out there one last time for my performance base pay to be based on somebody else's test scores that's that's not a true representation of my performance
053what do you mean by somebody Oh you mean a teacher yes I'm looking at um the 30 for student achievement that is based on that that's based on several grade levels so that's not based not every single teacher gets tested so not every single teacher so this is not a true representation of my performance but it's but it's not it's for like a specialist teacher like a music or PE right so we're talking about eighth grade teachers too yes we're talking about first grade teachers second grade teachers kindergarten teachers and I don't think third grade I don't think they take the test do they they used to do they still do okay so in it's and even at the high school level it's sophomores and juniors or sophomores and seniors ninth grade and 11th grade
054okay so freshmen and juniors they take the tests so as a sophomore biology teacher I think it's biology either ways as a 10th grade science teacher my Performance Based pay is based off the freshman and the Juniors so I feel like that is not a true representation of my performance or of their performance that and that is my whole issue with this whole student achievement and Student Success as far as grades you know I've said it before and I've said it again I don't want to put our teachers in any situation where they're gonna pad their grades just to make sure they get funding because our take-home pay is just not as much as other positions I I just would not want to put our teachers in that situation where it's so easy just to
055go click so and I feel like I feel like I've pretty much said my thoughts so for the sake of time I will defer to anybody else's thoughts foreign I will say again I I appreciate everybody's conversation and all the thoughts um I think they're all valid um on every aspect again we need time to go and look at a plan that comprehensive plan that can Encompass all these things we can go look at many different districts and again as suggested by the board let's have the committee members listen to our concerns and try to put together that plan in order to do that that's going to take time and it's going to take all of them being here so that is why we brought this plan that works we know it works this year
056so we brought that as proposed just to get us through this year so we can spend some time finding that plan that actually addresses all of your concerns people around 12. maybe a dozen it's um teachers School administrators directors a handful of each of those typically if we're moving forward we will meet more regularly throughout the year typically we'll start meeting second semester and meet a few times to discuss this and and um so we met a few times this spring I don't have that number off the top of my head so we envision though with your direction and what we're wanting that they would have to start in the first semester and correct be regular meetings in order to create that plan and that that is kind of concerning to me because I feel
057like and maybe not everybody was on the same page that I was a couple years ago because I feel like we asked for this maybe was it last year and that's when they added the Student Success piece which is grades that was the best that the committee could come up with was because me personally I asked for a better system to accurately represent an individual teacher's performance and that's the best they came up with was Student Success so okay now I'm done I do think that our evaluation process has a lot of room for improvement so thank you for trying several times I really appreciate you for doing that sounds like that's a whole nother agenda item though would that be you or Shelley who gets to revamp that one [Laughter] man president actually it
058falls to a number of people but Dr pulling does the evaluation process with teachers with HR not curriculum huh it would be nice to see what other districts do that are comparable to the size of Dysart yeah you know what what did their 301 money look like evaluation form and really one of my biggest Hang-Ups with putting more toward the effectiveness classification is because I don't love the evaluation I I don't feel like I don't like the evaluation process I don't think that always represents a person's True Performance so if the evaluation piece was fixed might feel differently well and I wonder I wonder if we threw more into the effectiveness classification would we still have the difficulties and issues with tier one instruction that we saw during some of our cips I think you
059had mentioned that most of our teachers are in the highly effective category and we had some schools say that they have problems with tier one school-wide that you should know coming right out of school bachelor's level I do I do know the number for sure that a majority of our our Effectiveness classifications a majority of them are highly effective that is a true statement that begs my question is if we're having difficulty with Tier 1 instruction then is our Effectiveness classification really true to form is it really because I'm not a Highly Effective Teacher if I can't perform tier one instruction exactly yes I agree with you so my question is is if we did throw more money at this is it going to be accurate because me personally as a teacher I know that
060most of us get up every day and we bust it and we try our best like it's it's almost a challenge for us to get the highly effective but I would be very upset if I'm at school a and I hear that school B has difficulty with chair one instruction and school bees teachers are highly effective I'd be like um well that's that's ridiculous that's baloney there is a lot of subjectivity into the process we are working on that we have worked on that I mentioned the DLT meeting that was addressed in the DLT meeting we did some norming on some rubrics Dr weaveridge did and and so we continue to work on that is it perfect at this point it is not perfect it needs to be addressed and I I don't think increasing
061the money will address that I think it's getting better at evaluations and norming that process across our administrative staff that makes that difference um because it was mentioned earlier about the 301 equivalent do most districts offer that a Madam president every district has some form of it as far as the equivalent piece I'm not too sure how many have equivalents I know a few do but the rules have changed also for the equivalent piece if you remember our item a few meetings ago that the rules changed so those equivalents were put in at one time and then the rules changed with the state so now they can always put them into the into that normal 301 pot however we cannot because it's a planting if we go back and add them so they would have
062to be taken out for a year miss that money and then put back in so it was we decided we weren't going to do that to take them out and not give them that money for an entire year and and it's a decent group of people that are on that um 301 equivalent thank you so I guess your question is do you like employees get them in different districts the answer would be yes because those rules have changed so to to know exactly what districts we could research that if you'd like and find out who gives it to guidance counselors for example or teaching learning Specialists whatever their names are but those rules have changed to include them in the regular pots now so I believe a lot of districts do include them I might
063I don't know if this is history um they don't have a necessarily a large waiting system like Dysart has in the sense of as long as the school is meeting the goal everyone that's eligible would receive the 301 regardless of like their status is that how common is that Madam president member Dinsmore I know it's exists in a few places common I don't know numbers across districts but that is a true statement it does exist so these plans vary from what people require so some districts require a lot of information some do not right but the state doesn't require that we have a system in place a waiting system in place to pay out 301. it requires us to have a system right but it doesn't require us to have these categories and these percentages
064correct okay perfect thank you requires us to have a system so I guess what I'm trying to say is right now we do have a process in place because we do take these these things seriously because we want to drive Student Success school performance that's the whole reason behind this correct okay so I might add what I started out that we really do need a plan tonight because our teachers report back in three weeks so I understand all the conversation but it would be really beneficial if we had the rules to our performance pay ready for them when they reported back I agree this decision has to be made this evening okay so then I moved the board approved the district's paper performance plan for eligible certificated staff for the 2023-2024 school year second motion
065made by Christine Pritchard seconded by Don Densmore motion carries thank you and your comments are duly noted and we will get busy on a new system and bring that to you might even be a study session coming up that we can look at all the different pieces that they research and bring to you so I will keep you guys posted on that but Dr polling will start that as the school year begins and will that discussions on the evaluation you can do that yes well I feel like it also might be a good to like you said have that discussion on the valuation processes so maybe we should go back and revisit those I I would I feel like I would like Administration to revisit those processes in depth before we have our study session
066that way we can see if we need to change something what we want to change what would be beneficial that way you guys can have recommendations to us saying okay this is what we think and then from there we can go on and have that pay for a performance okay we will move on to requests for future agenda items okay with that I will move to adjourn the meeting motion made by Crystal Chaffin seconded program motion carries we are adjourned