001[Applause] [Music] Hey, [Music] Hey, hey. Hey, [Music] hey. Heat. [Music] What? Which one is Don't know. Order. We're now holding a special board meeting. Roll call. >> Hey, wait, wait. I'm sorry. I apologize. >> Pledge of allegiance. [Music] I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Now we're holding a special board meeting. Roll call. >> Present. Absent >> present >> Virginia >> present two7 >> new business approve request for proposal the RLP for bus transportation services. >> Yes. Um good evening board members. Um due to the cost of the bus fleet, the leasing of the bus bus fleet and the numbers that we received um last month, you need to um based
002on state law, put this out for uh bid. So we need to do a request for proposal for the bus fleet lease for our school district. You have in front of you a copy of the request for proposal document and it has the introduction of school for services where we're leasing no more than 11 school buses um for the district, 10 of them uh 71 to 72 passenger buses uh for before and after school routes and all other school related events and one special needs lift bus. And so you see all of the other items under the scope of services, um the proposal requirements, maintenance and service plans, and all of the other requirements that uh vendors will need to submit um if they are want to be considered for the lease agreement. There's also,
003you know, way ways they can submit by mail or delivery. And then also you see the timeline. So, uh, upon your approval, we will, uh, release the RFP on our district website today, but then it will be in our official journal, uh, Thursday, September 4th. That's the earliest that we could get the information to our official journal. There's also the deadline for questions for the vendors. Um, and the proposal submission deadline will be Tuesday, September 30th at 12:00 p.m. at which time we will uh evaluate and make the selection. Um, and then also uh award the bid. Uh, and then we will start the lease on Wednesday, October 7th, 2025. There's also in your handout uh the request for proposal bus fleet lease um vendor response form that requests all of the information uh they
004could put it all on in this document. We also have a rubric that we will use to score um all of the information um that we received from the vendors. So, I'm asking that you uh approve for us to do a request for proposal for our busy leasing. When you say scoring of vendors, when they when they do a a bid like this, we we must accept the lowest bid. Is that correct? >> No. Um it's also based on the um the things that we're the evaluation criteria. If you look on page two of the RFP, uh we will it'll be based on compliance with RFP requirements, vendor experience and reputation, bus quality and specifications, the lease terms and pricing, maintenance and service plan, insurance and compliance, and any other board recommendations that you all
005as board members would like to see included in the evaluation criteria. which some examples are, you know, location of the business, small business status, you know, or any other items that you seem you deem fit to go into the evaluation criteria. >> Okay. >> Can I get a motion? >> Motion by Miss Joyce Porter. >> Second by Mr. Travis, >> no questions. >> One other quick question. The other that you had gotten, those are just from people that we were dealing with on radio. That's how you got those. >> No. Um, Miss Leatric did request uh we called, you know, and we also called Yes. And they they >> vote. Yes. >> Absolutely. >> Yes. >> Mr. >> Yes. >> Now, we have two three other items that we need to add to the agenda.
006Uh one being approve the short-term lease contract. uh two being approve the lease contract and three being hire a new bus driver. Can I get a motion that we add these collectively? >> That's a move. >> Motion by Miss Joyce Porter. >> Second by Mr. Travis. Any questions? No questions shall pass by general consent. Item number one, approve the shortterm lease contract with Jack Rabbit Service until October the 7th at 12:01 a.m. >> Yes. Um because we have to do a request for proposal and it will take about four weeks for us to finish this process. We need to continue with providing bus transportation services for our learners. So, I'm requesting that we go into a short-term lease contract with uh Jack Rabbit. And here is a copy of the actual um lease agreement that
007we will use. But then also in the next item, I'm going to ask that you approve the lease agreement for it to be long-term once we've um completed all of the RFP requirements. Y'all got that? >> Okay. That's two separate motions though, right? That's all right. So, we're going to motion to do the shortterm lease. >> Okay. I motion do a short-term lease with Jack Rabbit. >> You make you making a motion >> that motion. Yes. >> Yes. Okay. Can I get a second? >> And second. A motion and a second have been received to approve the short-term lease contract with Jack Rabbit at until October the 7:12 or 1:00 a.m. Are there any questions? >> I have one. >> Okay. >> Have you talked to Jack Rabbit? They going to be okay with a
008short-term lease? >> Yes. >> Okay. >> Any other questions? No questions. >> Vote. >> Mr. Porter. >> Yes. >> Next item. Approve the lease contract with Jack Rapid Service. Right. Just approve the lease contract. >> I just need for you to approve the lease contract. >> The short-term lease contract. You were just approved the short-term lease, I need for you to approve the actual lease. >> So when we hire the new people, you going to use this lease? >> Yes, ma'am. >> Okay. So, you want to use this lease for the new I'm just making sure we cover all of our >> I make a motion. >> I second. Motion by Mr. Travis, second by Miss George Porter that we approve the lease contract. Any questions? No question. Vote. >> Mor. >> Yes. >> Mr.
009Yes. >> Yes. >> Next item. Hire new bus driver which is a total of 11 drivers. Correct. And um should we talk about the insurance? Um, so because now we're moving into a lease agreement, we now, you know, as we talked about um this whole situation last month, it's now time for you all to approve for us to accept the bus drivers under the school district umbrella. And so far we are at I believe seven seven drivers that we will take on the responsibility of their employment. So the pay will be first year bus driver which equals out to about what they receive now with their uh contracted um companies. And then they will also they will not receive uh benefits because they are they will be considered part-time and they would also however be
010eligible for the supplemental pay. So that's a draw to you know try to get the bus drivers in. And so they would start you know they would start t Tuesday it would it would roll over on Tuesday >> and they will get the supplemental pay. >> They will get the supplemental pay. So that means now we're rolling away from the contracted drivers, the you know the things that we've had set up for years now. We're moving away from that into uh this lease agreement, short-term lease agreement with Jack Rabbit Services until we finish the RFP process. Once we finish that process, then we'll begin the long-term agreement with whoever comes out on top with the RFP. These are all current drivers under these new properties. These are all >> These are Yes, they're current drivers
011under the contracted um companies. The contracted companies. >> Okay. So, uh, one of our Martin's at your service. Um, spoke with Miss Leatric and he wants to move to, uh, just an owner operator, >> right? >> Yes. So, he's going to move his bus uh to owner operator. >> Yes. >> Okay. So, he Okay, I got you. >> Okay. >> So, that mean all of his even the contact us? >> No, ma'am. >> Just one? >> No, >> just one. just one. >> Okay. >> And per insurance, that's the only way that he would be able to come in. Owner operators are only allowed to have their bus. They cannot contract other buses. >> Okay. >> So, we're losing one bus from you. >> We're losing a bus, but we have a bus with jet.
012>> Okay. Okay. So Martin is just coming on as a owner operator. No contract buses. >> No more. No, that's what he requested. >> Okay. That's what he requested. That's what he requested. I'm okay with requested. I'll I'll make a motion. >> Given the option, >> I'll make a motion. >> A motion by Miss Joyce Porter that we hire the 11 drivers, new bus drivers. >> Seven so far. So far, but we need a total of 11. We need a total of 11, but until we get 11, we'll have our current bus drivers do double routes. Well, we are they already doing temper routes anyway. So, >> yeah, it's not >> I second that, Miss Jaden. >> Okay. Motion by M Porter, second by Mr. Tra. Before you vote, I'd like for Mr. McKe to
013come up and speak to you about how our insuranceances are not going to change as a result of the changes we're making. >> Our last meeting, we we discussed the physical damage only coverage. I gave you that >> $48,000 premium subject to change. Well, last night we were able to get the uh values for U Jack Rabbit >> and I submitted that and this was printed. I got my truck, it came over here. So, it's lowered your premium to $14,000 >> with a $1,000 deduction. >> So, it's a it's a lot better conditions. And I've also negotiated with the carrier. We're going to do a tier deductible system based on the value of the buses. >> So for instance, >> if it's under $50,000 in value, we're going to have a $1,000 deductible. If it's
014over $100,000 in value, we're going to have a $5,000 $5,000 deductible. And if it's over 175, it'll be a $10,000 deductible. Trying to give you guys some leeway so they just don't give us a flat deductible across the board. and we're insuring a $50,000 bus with $10,000. So this it and after the process is over with, we'll take whoever wins the bid from the leasing company and if all these buses remain the same, we're fine. If not, we'll take the new buses and do an endorsement to correct it. And the carrier is fine with that. Once we we're getting this in place and once we get the contract signed sign executed, I think you'll need to sign it. Dr. Joe signed it. Jack Rab will sign it. Then we're going to send it to the
015carrier and they're going to release our renewal offer that I'll be coming back in two weeks to discuss. So that's just just trying to get your procedure what's going on here. Okay. But we're we're we're moving forward and that's a good sign. >> Okay. >> Got a lower. Yes. >> Thank you. >> All right. That's it. Um motion by Miss George Porter, second by Mr. Travis. Vote >> yes. >> Mr. >> Yes. >> Closing comment. Board members. The next meeting date will be at George Place 12893 Highway 10 Greensboro 70441. This meeting will be September the 11th, 2025. This will be hosted by the first and the sixth district um on September the 11th. Closing comment board members. Um there will be a candidate forum on September um Thursday, September 4th at the Fifth Wall
016Rec Center. >> And the tonight is Jamberee. Go out and support the House. >> All right, that last remark this meeting join all y [Music]