001good evening at this time I'd like to call this regular meeting of the Dyson Unified School District governing board to order let the record reflect that all board members are present please stand for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all foreign okay we'll move on to our annual board organization meeting pursuant to policy 1-103 and ARS 15-321 the governing board must elect a president and board clerk sometime between January 1st and January 15th every year the process will provide an opportunity for each member to make a nomination each nominee will have an opportunity to accept or decline the nomination and each nominee will have an opportunity to
002give a brief statement we'll move first to board president nomination and election at this time I will accept nominations for board president but I would like to start the process by nominating Miss Crystal chefin myself um I really admire Crystal's ability to hold a high regard for accountability for not um not backing down from having courageous conversations when necessary and most of all you just have one of the purest Hearts I of anyone I know and I know you lead with it and do what's right by kids and so with that um do you accept the nomination thank you for your kind words I accept the nomination are there any other nominations for board president not hearing any I move that Crystal shaffen be elected as board president do I have a second second motion
003made by Christine Pritchard motion was made by Christine Pritchard started by Don Densmore to elect Crystal Schaffen as board president all those in favor oh we're doing a Voice vote are we not doing it okay we're good efficiency right there good work I did not receive a prompt to vote but my vote is yes motion carries congratulations congratulations and I will officially be turning the meeting over to you so you will pick up right there to one click I notice you passed that paper very quickly thank you Miss Pritchard enjoy your free time thank you now for the board clerk nomination and election we will follow the same process used for election of board president and election of board Clerk nominations for a board clerk at this time I will accept nominations for a board
004Clerk I'll nominate Don Densmore all second or wait do you have thank you I accept but okay then we go I'm I move that Don Densmore be elected board clerk do I have a second okay we have a second emotion has been made by Crystal Chaffin seconded by Christine Pritchard to elect Don's Densmore as a board Clerk and we can vote thank you motion carries all right next we have a choir performance Dr Dean thank you madam president members of the governing board members of cabinet in our community I'll turn this item over to Dr croto thank you Dr Dean uh good evening everybody um Madam president members of the board cabinet and guests tonight it is our pleasure to have the Valley Vista High School choir with us to perform here and they are
005under the direction of Mr Preston McDonald so welcome and the floor is yours rigorous audition process so they're all uh Best of the Best of them [Applause] [Music] come fly with me let's fly let's fly away and if you choose you can lose your Blues come fly with me let's fly let's fly away come fly with me let's go down [Music] [Applause] rare is [Applause] [Music] thank you Angels here cause we're together [Music] foreign [Music] five with me let's take off once I get you up there where the air is [Applause] [Music] Angels here because we're together [Music] [Applause] [Music] how come let's fly away [Applause] [Music] Spiderman Spiderman [Music] look out here comes the Spiderman [Music] is he strong listen but he's got radioactive blood can he swing from a thread take a look
006over her head hey there there goes the Spiderman in the chill of night at the seat of a crime like a streak of light he arrives just in time Spider-Man friendly neighborhood Spiderman welcome friend he's ignored Ashen is his reward look out becomes a Spider-Man [Music] Spider-Man does whatever a spider can spizz away any size catches these just like flies [Applause] [Music] [Applause] [Music] he arrives just in time Spider-Man Spiderman friendly neighborhood Spider-Man world and Famous foreign [Music] [Applause] thank you Mr McDonald's great job guys you swing pretty well great intonation and great blend thank you all right next we have audience with individuals Miss Densmore thank you this is the time for the public to comment members of the board may not discuss items that are not specifically identified on the agenda pursuant to
007ARS 38431.01 action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further just for further consideration and decision at a later date in order to facilitate accomplishing the business of the district in a timely manner a time limit of three minutes will be set for each individual or group addressing the board when you approach the podium please state your name for the record and first we have Janet LeBlanc good evening my name is Janet LeBlanc my husband and I spent 10 plus hours each pouring through the current curriculum for review although we are continually reassured that Dysart does not include CRT or SEL in their curriculum it was disheartening to discover that every publisher except for BFW specifically
008states that SEL is embedded throughout their materials please understand that we are not against SEL and realize that there are necessary and positive components of it however our issue is when it teaches negative behaviors a couple examples found amongst many many others are the story of the paper son the story plays on the emotions of students and teaches students that it's okay to lie cheat and falsify documents to buy your way into the United States the story is nothing sure of of today's illegal practices of a coyotes wouldn't it be more practical to teach students how to legally immigrate to into the United States the story about The Lion and the spider teaches students that it's okay to manipulate and earn the trust of your friends only to turn that trust against them to get
009what they want for these reasons together with CRT found we do not recommend wasting our tax dollars by adopting any of the curriculum on display but to look further into other Publishers materials if you do not take this recommendation into consideration and choose to adopt this indoctrinating curriculum we found the least of these in inquiry iniquities to be McGraw-Hill in addition please note that ARS 15721 states that the school quote make available at the school district office for review by the public for a period of 60 days prior to formal selection of textbooks a copy of each textbook that is being considered for selection end quote it does not stay on display but made available for future curriculum review periods please take the facts into consideration curriculum was not available for to the public for
010review for 60 days it was only available for 29 of the 60 days due to school and office closures a copy of each textbook was not available but online online only also please consider working parents for better partnership with Community by offering more than two evenings for future curriculum reviews although we so appreciate all the staff time that was made available to us to review the curriculum via scheduled appointments the above practice did not fulfill the confines of ARS 15 721 thank you and I appreciate your time thank you next we have Larry LeBlanc good evening I'm Larry LeBlanc I would like to address the school curriculum review policy outlined in ARS 15-721 to paraphrase the policy states that the curriculum to be reviewed will be made available for 60 days to the public the
011Dysart education staff provided only 29 of 60 days to review curriculum I feel like I'm entitled to an additional 31 days to review materials but knowing that additional days to review this particular group of curriculums is cannot be met I am hopeful that on this day this awareness will better prepare the staff in charge of curriculum review to make certain that 60 days will be made available in accordance with ARs 15-721 it is my hope to keep this current violation in-house in the future I am sure that we will enjoy a full 60 days of review in accordance with 15-721 for the very next con for the very next consideration of purchase of any other curriculum coming forth this past review had 60 plus books to be reviewed my mission for review is to instill
012sound learning into the system when material contrary to sound learning appears clearly it is my duty to address this with confidence that the board and staff will seriously view any concerns that is brought to your attention hopefully promptly after reading several stories provided in grades four five six Etc I have determined that CRT and negative SEL is embedded the stories teach deceit manipulation negative family relationships and flat lying we have submitted the material I refer to through the proper channels if I am wrong about these issues I will publicly deliver my apologies to whomever will stand before me to receive such I have met many outstanding Professionals in the Dysart School District the good will always outweigh the evil it is my prayer that we unite to eliminate the indoctrination of children and Implement sound
013learning by way of our curriculum together we win God Bless America thank you and Dr Dean I'm sure that you'll be working with the leblancer continuing to work with a little box yes we we will continue to have conversation with leblanc's address concern is that it all right thank you next we have our student update Dr Dean Madam president thank you very much members of the governing board members of cabinet in our community this evening Dr crota will introduce our outstanding student speaker thank you Dr Dean Madam president members of the board cabinet guests tonight we have our awesome student here to give us an update from Valley Vista High School Haley Crawford welcome Haley good evening members of the board Madam president Dr Dean happy New Year for their starters um I would like
014to start by apologizing for my absence in the past couple of board meetings as you know it's my junior year so pretty busy with ACT prep and all my honors classes first I'd like to start off by telling you what dslc is doing we're currently talking about our community service we have rescheduled one of our St Mary's Food Bank events for the 2nd of February we originally had it scheduled for the 7th of January however a lot of our community was sick with the flu that weekend and then also all of our councils are individually planning our proms I know Willow just released their theme to their school and everybody's very excited about that and then we are also planning our end of the year conference for dslc which you are all invited to per
015me and Valley Vista High School and I'll be sharing the date with you for that next board meeting and I really hope you guys can attend it is the wild experience of leadership so we're really excited for that also upcoming is the 26th 27th 28th of January all of our councils will be going to the State Convention for student councils where we're going to learn about leadership and where one of our Valley Vista students Emma Ramirez will be running for State president so we just wanted to tell you about that inform you of her taking on that role and we're just really super proud of her and what our schools are doing for this convention so thank you very much next we have the superintendent update Dr Dean thank you madam president I would like
016to wish our governing board a happy New Year officially I know we've talked uh as this new year has begun but collectively as a group let me just say to each of you happy New Year and welcome back we're very excited that the second semester of school is underway and I'll talk just a little bit about that as we go through the update I also want to say congratulations um to miss Chapin for being elected the board president and Miss Densmore for being elected board Clerk and congratulations Miss Chapin on the birth of your first son last week we don't know why you're here but congratulations on the birth of your son last week so outstanding and as many of us know children are an absolute gift and so we wish you well with with
017your new family and you I hope you got some sleep beforehand because there's not much to come for a while so it's good stuff this week is all or this month is also School Board recognition month and so I just want to publicly say thank you to each of our governing board members for the service that you provide it truly is public service you know for those who don't know our governing board doesn't get paid a dime and they extend vast amounts of their own time and we appreciate it because it truly is a labor of love and a true public service so thank you to each and every one of you I want to report on some very successful things that have been happening in our school district last week we did something in
018this District that we've never done before and that was we brought our teachers back a day early before students started for a full day of teacher planning before the second semester started and I will tell you that it maybe is one of the best things that we have done in this District in a long time throughout the year I occasionally get emails from teachers we got more emails on that day and the days that followed Thanking us from our teachers for having that day as a day of planning it allowed them to truly enjoy their break without the thought or concern of how they were going to plan for when students came back our principals did an excellent job of meeting our expectations of not calling any meetings and giving the entire day to our
019teachers and it was just a tremendous outpouring of support for that and to give a little preview for our next board meeting on the 26th we're likely to bring a revision to next year's school calendar back to make this a regular part of what we do for the second semester so we were very very excited about that also want to let you know that as we continue to work through a great rest of this school year we are very excited about next year's plans that are underway now and you're going to hear a little bit more about that later in the agenda I want to let the board know that our curricular review for the current curriculum that's being proposed is coming to an end we are very very excited to let you know that
020we have record numbers of people that have reviewed our curriculum to this point in time we have approximately 30 people who have been in to review our curriculum we've not had that number in any time that any of us can remember and so we're very excited about the the fact that our community and our parents have taken advantage to come in and do that and just a reminder to the governing board that when we have a public review of curriculum it's curriculum from many different vendors and it's then that we begin to vet and narrow down for a recommendation to the governing board so we're very excited about that also want to just address a couple of things as we begin the new year and we begin with a new board welcome Miss Drake to
021your first board meeting and we're thrilled to death to have you join us we felt like this was a good opportunity just to provide a quick review as part of my update on the intent of updates and what they are used for whether it's the superintendent update or the governing board update as well the Attorney General agency's handbook allows for us to provide updates to the public without being agendized as part of either a superintendent update or a board update just want to remind the governing board that the intent of that update or report is for current events by each individual board member and so it's important to remember that and we just want to um to remember with the board that that's the purpose of our updates the purpose of my update as well
022and so we just thought as we started the new year with a new board that's a good thing to to remind of also we want to let you know of a couple of study sessions that we are going to be working with you to to schedule in the upcoming months one I'd like to thank Ms Pritchard for reaching out on opportunities for us to provide some board training and we haven't had that opportunity for a little while and so we've looked for opportunities for board training and we are looking at a couple of different types of board training available for the board one that's always good to go through is open meeting law training and so we'll be looking to schedule that along with some board governance and those types of training and so again
023thank you to miss Pritchard for reaching out and and speaking with some folks on that and we're going to be chatting with you about some dates down the road the other study sessions that we would like to to schedule and we envisioned this being about two different study sessions are for a very important purpose for the district and really a vital role for our school district you know we have a tremendous vision statement in this District um we have a great mission statement we have well-defined goals and goal areas but the one missing component that we have in our structure is we do not we have not identified the core values of our school system and that is the work of the governing board and we would like to take a couple of study sessions
024to work together with the board to establish the four to six areas of core values that really Define what our district is about and how we best serve our community and so we're excited about that work we're excited about working together with the governing board in that piece and look forward to uh to that process and that Madam president unbelievable still that you're here this evening is the end of my report thank you Dr Dean next we will move to governing board update um I will say that this is a nice mental break for me anyone who's had a newborn eat and eat and eat will understand the joy of a mental break so thank you for your congratulations and thank you cabinet for the beautiful flowers they're absolutely wonderful and thank you Miss Pritchard
025for leading our board last year um it was it was a bumpy ride and I appreciate all of your hard work and Leadership so thank you and yes I had a baby that's my update [Laughter] I just went to I attended uh Luke Elementary El Mirage and Western Peaks Elementary Schools I went to all of their a ratings celebrations so congratulations to them again for their achievement sorry I also just want to thank Miss Pritchard for her year of service you um I very much admire your leadership and to miss chaffin's Point yes it was a very bumpy year um also want to congratulate Miss Chapman for the board presidency and also a beautiful beautiful newborn baby so and I cannot believe you're here either but you're amazing thank you thank you anyone else I
026would I'll say I want to congratulate you first of all Mama Chapman and then miss Pritchard thank you for your service thank you for a great job on the board um I just want to say thank you to our Dysart Community for allowing me to have this opportunity to sit on the board for the district I'm extremely excited about this opportunity and I'm honored and blessed to be here so thank you welcome Miss Drake all right next we will move on to F1 consent agenda items I will entertain a motion I move the board approve the consent agenda items as presented second motion made by Christine pritchurch seconded by Joe Grant motion carries next we will move on to H1 summer workshop and PLC Institute Dr Dean Madam president members of the governing board members
027of cabinet and our community we are very excited about as I stated not only the work that remains for the for the rest of this school year but but also the work that we are planning in the future and and we are working very hard to streamline every aspect of what we do to a laser-like focus to make sure that we're successful in all of our schools with all of our students and so to provide some information on that this evening Dr Crowder will give a presentation on summer workshop and PLC Institute Dr croto thank you Dr Dean Madam president members of the board cabinet guests tonight we're going to look at a little bit at our refocus um and what we're doing in the Dysart District so about 10 years ago we really maybe
028a little more but give or take 10 years we started a process called the PLC process professional learning communities professional learning communities really is a method um to Foster Collaborative Learning among the colleagues in the district with the goal of really increasing student achievement so it's a great process a very good process it's built on four essential questions uh those four essential questions you see on the screen what do we want students to know how we know when they learned it what do we do if they didn't learn it and what are we going to do if they already know it and so this is a culture that is developed it is not new as a matter of fact professional learning communities is a culture that has to be developed what I said and it's
029something we've been working on we need to refocus we have a lot of new employees we have not a lot of new leaders over that time of the decade and so we really need to put our Focus back on that whole process it is a way of life it's something you do every day the professional learning communities are not something we do when we get out early on Mondays and it's not something you do on Wednesdays that's not how this works it's not one of those programs again it's developing a culture around those four questions of improving student achievement so that's important we're trying to get everybody on the same page with this everybody's in a little different place so really we want to focus on that process and what we're going to do with
030that one of the things we're going to do is embark on a brand new process within the PLC process and that's summer workshops so before I talk about the the Workshops the Work summer workshops coming up we have a short video we're going to show you and then we'll talk a little bit about those workshops so the workshops keep in mind are going to focus on the first two questions of the PLC process in our culture in this District what do we want students to know and how we know they learned it so with that we're going to watch this video and then we'll talk about that summer workshop and there it goes hello I'm Shelly assai the assistant superintendent of educational services in Dysart without a doubt the education of our students is a
031top priority for Administration in Dysart we must continue to find ways to maximize students growth and constantly improve our practice as Educators to ensure every child succeeds our students and their success is that the utmost importance to us in Dysert we've been collaborating with principals teachers and educational leaders in the district on how to best achieve this I'm proud to announce a new opportunity called the summer curriculum Workshop summer workshop yes thank you Dr Dean it's a way for all of us to come together as Educators and have a voice in creating best practice I've gathered together some amazing teacher leaders from our campuses to share more about this opportunity this new summer curriculum Workshop will take place on Tuesday May 30th through Friday June 2nd 2023. this is a week after school ends summer
032school won't begin until the following week on June 5th and will run until June 22nd the workshop will take place from 8 A.M to 12 p.m each day teachers will be paid per diem for four half days or two full days of pay for this Workshop all teachers in the district are invited to attend this Workshop our goal is to have 85 or more returning teachers participate which will allow us the opportunity to examine alignment of Standards to district and state testing to have a voice in curriculum revisions and to examine testing data from the 2223 school year additionally during this time there will be training on our new curriculum freeing up our back to school days in July and August teachers will work together with teammates in the same department and grade level across
033the district this Workshop will allow teachers a voice in resource development that best supports the acquisition of knowledge at the correct dok level it also provides paid summer training in our new curriculum resources such as K3 math and for 6th grade reading one of the other unique perks of this Workshop is it will allow teachers the opportunity to plan ahead have a plan in place for the 2324 school year hopefully have no stress over the summer and come back ready at the end of July and speaking of the end of July when you come back those days are reserved solely as campus days there will be no District training days I want to thank you for taking the time to hear about this incredible new opportunity for all of us to get better as Educators
034it's so important that we continue to develop new ways to learn collaborate and prepare for each year our students deserve Educators who are committed to helping them achieve and succeed in our schools again please save the dates of May 30th through June 2nd 2023 and we look forward to working with you thank you okay so that is the summer workshop video um with that hopefully you caught in that video uh there's a lot of important information that has gone out to the faculty and staff to promote the summer workshops sign ups right now are are awesome we have a lot of people attending uh what's new with the summer workshop piece is usually when we have curriculum revisions we invite teacher leaders but we don't invite everybody and and this really is a a portion
035that everybody needs to involve in you heard in there that there's a voice in the revisions Everybody Needs To answer question one what do we want students to learn and that's with looking at the state standards knowing what the state standards are in the content that you teach and pulling them apart and seeing how our curriculum relates to those these standards with that too is the test analysis so how do you you know the first question is what do we want students to know how do you know we're going to know it well we test them to figure it out in various ways and it's important that we break down that testing data and look at that are the students learning what they're supposed to learn if the answer is yes okay then what are
036we going to do if the answer is no what do we have to revise and that's an important piece in this process for every employee in this District because it's about student achievement and what students are learning so we're very excited about this summer workshop we think it's going to be a great opportunity it's going to be a busy four days across our whole District it will be active our administrators are going to these summer workshops they are going to be a part of those summer workshops because their presence in there is just important as the teachers they need to know what's going on in the classrooms and the state standards as well so they are signing up they will be involved in all that a few other things that we're doing to refocus is
037evidently nothing um up all done wrong button okay I almost messed it up Diana but I recovered all right re-centering the focus some other things that we're doing uh we are going to be visiting adelai Stevenson in Illinois analyze Stevenson is pretty much the birthplace of professional learning communities it started there it is strong there it's been many years it is a great place and a great place to learn they have provided tours they let you get into the depths of what they do and how they operate and things like that so we're planning on doing that we have professional learning communities at work there's a conference coming up that will be coming to you for approval in the next few board meetings but we plan on taking all principals and directors and hopefully some
038board members to this conference to figure out exactly what we're doing in professional learning communities now the important piece on this is they go to conferences all day and then we get together in the after part of the conferences after they are over and we continue to work for about two to three hours and figuring out okay how does this process look on my campus how does it look in this District how are we going to implement this and we leave there with a plan to make it even stronger in our district and on our campuses so it's a huge piece It Centers all of our principals and directors and gets them focused uh coming up for what we're doing on professional learning communities and last is our focus on the professional learning communities working
039using Curriculum maps common uh common formative assessments and unit assessments you can see there and using data to make real-time decision it is what our groups need to do and when teachers meet that is the purpose and the structure of those teacher meetings talk about the data talk about students our students achieving are they learning what we need to do if not what can we do different it's about learning with each other it's a collaboration effort it's not an effort to point fingers it's not an effort to make other people look bad it's an effort to dig deep into our we as a district teaching the students what they need to know and are they learning it that is the important piece of this whole process so with that I can stand for any questions
040that you may have thank you Dr curdo do we have any questions I just have one and I know it's I'm not sure how it would work but what about new teachers coming into the district and new teachers new to the classroom I realize they're not on contract yet but is there a way to include them because I think it would I don't know I would imagine it'd be hard coming into the coming in and not knowing what are these students what is the expectation of the team of what these students are supposed to learn and how they learned it president Chaffin member Grant yes and that will the the pieces I talked about here are the training the administrators it is the intent of this whole process that they will have a extensive training
041for everybody when the school year starts they will go through the process they will teach those so new teachers uh experienced teachers those that have been here for a while they will be included in this re-centering and refocus on PLC so they will learn the process yes I have a quick question um so in regard to Bullet three what will we do if they didn't learn it to me that's that's a really important piece um is just knowing like how we capture those kids and then making sure that what we do in response to that is effective so I know like we have our go-to programs and interventions but how often are we evaluating those programs and interventions for to make sure they're effective in doing what we want them to do and moving kids
042forward like are we going to be constantly I just don't want us and I don't think we do but just kind of hear me out I don't want to think okay this this is the program we've always used and it's it's maybe rated as being very effective but for our dicer kids or even drilling it down not just our district but in particular schools just knowing like that constant reassessment process and making sure that we're using effective strategies because otherwise just saying well this is our process and we're sending them here because they didn't learn it if they're not going to get what they need to get out of it it's really kind of a moot point president Chaffin member Pritchard that is a key thank you for saying that that is a key to
043this entire process is uh what are the response to interventions or the intervention pieces were put in place and are they working so we are working very hard on that right now to figure out pull data obviously you know we have Amy hartchen who does an amazing job at doing our data and pulling all that one of the focus pieces for this year and what we're currently doing is taking a look an extensive look at everything we are doing across this district and is it working to increase student achievement that is something that started already it is going to be ongoing and I agree with you that we don't just do it to do it it either makes sense or we move on and find something that does but that has to be done on
044a regular basis in order to in order for this process to work if we just do it to do it and because it worked it may work at one place and not the other and we need to have a pinpoint focus on that to make sure what we're doing and what we're spending money on and all that really makes a difference so that is something we have started we've done that but we've really put a focus on that now Dr assai and her team are really diving down pulling out data looking at all those pieces to make sure that what we're doing is the correct work thank you and Madam president member uh Pritchard I chuckled a little bit when you asked the question just because it's been an ongoing process for us this year
045and we have a meeting tomorrow morning at 10 o'clock where we're continuing to discuss this very question so the timing of the question is good thank you I will piggyback off of that because it's really important not just to pass students along um I remember high schoolers who didn't have very good penmanship or they couldn't read or write very well and middle schoolers who got to eighth grade and had difficulty writing an essay that a fourth grader should write so it's really important to me also to know that we're really focusing on student learning and achievement not just passing them along and I do want to clarify teach all teachers are invited but it's not mandatory right that is correct okay and then the focus is um however let me stress on that we hope
046they would want to be because the work we're going to do is important it's like inviting somebody to play a game and I didn't tell you the rules and so I I honestly tell people you need to come to the summer workshops to figure out what the rules are of the game which are the state standards what they need to teach what students need to learn it's hard to go into the classroom when I don't know that beforehand I need to be an expert in my content to know what do I need to teach students this is important to teach them and are we going to give our plc's adequate time before school starts when they come back without asking them to meet on their own to really dive into this process and really Hammer
047at home like we Vision it Madam president I will answer that question with the example of last Wednesday we have committed to our teachers that on the days of their return for next school year that they will remain on campus and we will not pull them for district training the purpose of that being that in the three days that they have on the campus their administrators will take about a half a day and after that they're going to have two and a half days to do PLC work to really dive in to to make sure that there's time for their classrooms we're committing to that and that's a change for this district from we haven't done that I don't believe since I was a principal in the district and that was a really long time
048ago I'm trying to think how old your kids are in this picture don't pull me into age right but yes to answer your question we are committing and and we have made that commitment to our teachers and you heard that in the video as well those days are going to be protected for our teachers I appreciate that and I appreciate your efforts to give the teachers those days and I appreciate Administration and our site administrators for honoring that too so thank you um forgive me I don't know if you may have said this when you responded to miss Graham but for the for teachers who aren't on contract would we offer them like a per diem rate if they wanted to come could we pay them to come they are being teachers that are not
049on contract are being paid yep per diem correct do we have any more questions all right thank you Dr crota you're welcome next we will have item H2 information on governing board meeting minutes Dr Dean thank you madam president members of the governing board members of cabinet in our community we wanted to provide information on how our governing board minutes are taken and we have this at the request of one of our governing board members over the course of the last several years we've been using a similar process that spans over at least two different board secretaries in terms of how we take meeting minutes and meeting minutes are typically a summary of the meeting as the board is aware we now live stream our meetings or have for a while and so if anyone
050wants to see everything that somebody said they can watch it on YouTube and we also take an audio recordings that correct Lisa we also take an audio recording that's available should people need it as well however there is one exception to that that we have used for as long back as as I could remember or find and that is that in the past should a board member state that they would like to make a comment for the record or to go on the record then um the the board meeting minutes then reflect a scripted um uh it's not a summary a script of what they said that that information was uh or that process was followed with our last board secretary um Miss price and um when um when Miss Brown received her training in
051conducting board minutes so that's how she was trained by both Miss price and asba back at the time as well in talking with legal counsel and in an effort to make sure that we try to continue to be just absolutely consistent in all of our processes we are going to make a change that begins with tonight's meeting minutes and that changes that all aspects of the meeting minutes moving forward will be summary minutes and so even should someone State for the record that there will be a summary generated from that conversation rather than the script of what that person stated we have worked with legal counsel on this and we are well within the law to to move to this practice uh matter of fact our legal counsel's only recommendation Miss McLennan stated that if
052you're going to make a change to your practice find a clear breaking point when that would occur January 1st and the seating of a new board is a clear breaking point to that and so or a clear cut point to move forward and so as we begin this evening and when the board sees the agenda for the January 26th meeting tonight's meeting minutes will provide a summary of any comments made and not comments verbatim I hope that that helps to answer questions or provide a little Clarity and I'd be happy to answer any questions that may exist I appreciate that explanation um so in in reviewing the the process for the meeting minutes and understanding that if we want something if in the past if we wanted something to be on the record it would
053be completely transcribed um that does make a little bit more sense of why the November meeting minutes were the way that they are um since this is information on governing board meeting minutes I'd also like to just discuss the December meeting minutes as well um during a board update it was documented that um a governing board member read an email from a former governing board member that was not present at the meeting so I I am curious to understand that a little bit more um since it is documented that that did happen is that an open meeting law violation so Madam president member Densmore um to answer your question directly I I would refer back to the board update or the superintendents update this evening where I um reference the Attorney General handbook right and
054so one of the aspects in the Attorney General handbook states that the um a member of the public body which this is the public elected body can provide report summaries of current events and those types of things it does state in there that it is to be a member of the the public body and their their um their summary or their update um so the question is I think the question that you're getting at is can can a governing board member provide information that is not their own during a summary according to the attorney general that would not be a part of the of the governing board update for the the governing board member would need to stick to the information from themselves as they move forward I don't know if that answers your question
055or not the question of is it an open meeting law violation um the the Attorney General's handbook goes on to state that should a um I have it I can read it that should a report that address matters other than a summary of current events or that are delivered by someone other than the proper official with the public body do not come within the provision authorizing current event summaries and must comply with the agenda requirements of the open meeting law so if the information does not if if information that is not a summary of a current events by a board member is not agendized then I think that there could potentially be an open meeting law issue thank you and um I don't know if this would be the time to discuss this um but
056since we're on the topic how do we do that do um do we do that as a district do we do that as a board how would we submit something like that submit for or an open meeting law violation I know in the past we've done self-reporting yeah Madam president um member Densmore the answer to your question is a couple of fold there is not a legal requirement to submit open meeting law violations it's it's not like um concerns of abuse that are that were mandatory reporters on so the first thing is to note that however that being said even though there's not a legal requirement for that anyone could anyone any member of the public any member of a public body could um could submit an open meeting law violation thank you and I
057do have a question um so as far as as far as board meeting minutes go they should be objective correct Madam president the answer is yes and I will tell you that by making the change that we're making this evening we're going to save Miss Brown a vast amount of time I watch every Friday um with her when she has her headphones on and uh reviewing you know the the minutes and making sure that she provides a an objective summary of what happened and when um when there have been times in the past where she or missed price in the in the years before her had to script there's a lot of time involved with that so to answer your question that's a long-winded yes okay especially in the summaries because there have been summaries
058in the past that have been very had very opinionated tones and we want to make sure to avoid opinions and make sure they are objective Madam President we certainly do that do you I agree with that statement we we always want to make sure that it's an objective summary moving forward thank you do we have any other questions I do okay I'm the board member that was talking about and yes I read a statement but I don't know what the difference is in reading a statement saying thank you for somebody's service that's all it was is thanking them for their service I don't know how that violates and yes maybe I could have gone to call to the public and done it that way so what's the difference between me doing that and you saying
059thank you to Mrs Pritchard for her service as a president no different I think as I'm thinking Mrs Pritchard for her service as president I'm not reading an email from an outside person that it wasn't present doing the call to the public herself and I should have done called to the public in in hindsight but at the time so it was just a p somebody said could you read it and I said sure I was being kind I don't think there's a problem with being kind and uh that's why I do not understand why we're even having this conversation but whatever and Madam president I I would refer back to our earlier conversation um in my superintendent update where I stated that you know we're scheduling open meeting law training for everyone and and although
060we're talking about how this applies to board meeting minutes now I want to make sure that we stay within the parameters of of of the agenda item and that would be a great topic for us to discuss in open meeting law training um with the attorney at that point in time and how that impacts board meeting minutes and you realize that taking away for the record all you're doing is taking it away and writing somebody can still hear or see the entire statement by watching it on YouTube or so we really haven't accomplished anything um can they take that statement let's just say it's two or three pages long and ask that it be attached to the minutes instead of putting it as for the record Madam president attachment Madam president member Grant you could
061always submit the board member can always submit statements that are read um you know for the record as well I understand your point we we stream on YouTube and we have an audio recording but as we move forward the meeting minutes the official minutes of the meeting will reflect a summary okay well I that's fine it's just that there's still going to be out there I think it's important to keep the meeting minutes a summary and only it I don't think we need to really attach anything I think we need to keep it clear and concise and very simple that way we don't get into somebody Waters we had a Community member at one point asked to have some documents attached for the minutes and we did not accommodate that so I I don't know
062that that I'd like some attorney opinion on that and as far as what the big deal is a big deal is it's a violation of the law which I take very seriously and to another point it couldn't have been done during call to the public either because call to the public is for Community to come forward it wouldn't be for the board to speak and address themselves I just want to make that clarification Madam president member pitcher will be more than happy to get legal clarification on that thank you we will now move on to action discussion item I won adoption of policies 3-204 naming facilities and 4-108 meet and conferred Dr Dean Madam president member of the governing board members of cabinet and our community this evening we bring forward to the governing board
063two policies for adoption and I will turn this over to Dr polling good evening Madam president members of the board cabinet and audience tonight we're bringing two policies that were from our former policy manual these ones were not copyrighted and they were our original policies and written and approved by dysarton and their attorney though one policies on naming facilities and the other ones on meet and confer goals so again these are from our former policy manual and as our first revision of our new policy manual we want to add them to our new manual I do want to note that in section one three or three of our new policy manual it says the board exercises discretion to consider and adopt a policy at a single board meeting or after two or more board meetings
064which is different than our old policy manual which required two reads unless it was an emergency so we are bringing these as an action item tonight if the board would like to consider that I'll stand for any questions thank you do we have any questions curious do we have any requests have we had any requests to name facilities Madam president miss denzimore it's been quite some time since we've built a school some of us remember those days and maybe renaming the hecticness of that I will tell you that there are conversations to which I am aware of those who wish to potentially name a field after someone or those types of things and so yes there are conversations that are ongoing about some of those types of things but the large scale like we used
065to do and we haven't had that for a while and then in regard to the meet and confer goals this just this piece of the policy is just that we have a being confirmed process it doesn't really um specify what that process looks like Madam president miss Pritchard you are correct this is uh just the it's the bigger Viewpoint for a policy perspective any other questions okay I move that we adopt and add policies 3-204 naming facilities and 4-108 mean confer goals to the governing board policy manual second motion made by Crystal Chaffin second by Christine Pritchard oh there we go motion carries next we will move to action discussion I2 Dr Dean Madam president members of the governing board cabinet and our community this evening we have an action item requested by one of
066our governing board members for a possible revision of the November 17 2022 governing board meeting minutes that were approved on December 8 2022 and I will turn it back to you thank you do we have any recommendations to revise the November 17 2022 and December 8th 2022 governing board meeting minutes um sorry um I would like to revise the November meeting minutes um to revise comments made by Tracy Sawyer sink Bell to include a summary of her comments why I mean you voted for it and that is the November 17th meeting is that the one you're referring to are we going to go back to everybody that has done it in the last year for the record I don't believe I've ever used for the record I've never even noticed that for any other comments
067I think I've been on the board two years and I've heard it used at least three times Madam president I would ask for clarification uh is there a recommendation for what the summary should say or are you going to pull up the minutes right now okay sorry oh no no worries yes we have to hunt for them a little bit this was 18th did you find it Miss Densmore I do I do have it yes governing board update it is right about there did you find it all right I would move that we edit the comment to revise and remove anything after she finished her update by going on record saying quote on October 27th at the board meeting do I need to keep reading it I'm just saying omitting the rest of that piece
068Madam president miss Densmore I think that that is clear in terms of the intent of the motion thank you I will second okay and Madam president I wouldn't just want to make sure that we clarify as I'm looking at the meeting minutes that are being typed it appears that member Densmore asked to remove in order to have a motion we would need a motion to remove I know it's semantics um did I did it outside motion oh you did I'm sorry I'd like to make a motion then Miss Chapman you're absolutely incorrect in the motion thank you all right I don't know okay I think we've got it for a vote now foreign I would like to explain my vote I am voting no for the record is not being done in the future I
069don't think we should go back and look at minutes that had for the record in it this board except for Mrs Drake already approved these minutes so there wasn't a problem in December but now it is a problem I don't understand I don't think this is something the board should have even been talking about in the first place we should be talking about kids teacher retention uh the learning Gap safety security I the list goes on and on but these minutes are already approved I don't know why all of a sudden this is a problem I vote no and you just write it to attention to everybody to go back now and look at all of these minutes like oh let's see what they're talking about chairman whether or not they're not something that would
070be in the board's purview Madam president member Pritchard we did seek legal counsel to determine uh if the board has the ability to revise meeting minutes and the answer was yes and do we have a motion for December 8th or are we fine with those the 17th okay okay thank you okay motion carries thank you we will move to I3 Dr Dean Madam president members of the governing board cabinet and members of our community in my last agenda review with former president um Pritchard and by the way Miss Pritchard thank you so much for your service as the board president so but in our last agenda review last week prior to this meeting we discussed the superintendent's goals and the process that typically occurs in a school year understanding that the start to the school
071year was not a typical start to a school year from that perspective and I am bringing forward to the board this evening for consideration the superintendent goals which include the work of the superintendent specifically as well as cabinet you'll notice in the goals that we sent you there's some different language that's been used in the past and I want to State a couple of things ahead of time the first is I would like to state that the district goals are all of our responsibilities each of the four goal areas academics culture and Leadership safety and resources are components that drive the work that we do and in and typically a study session is held in the summer in which the governing board and superintendent worked together to draft goals certainly last summer was a bit
072different and so that did not occur in my interim status however I want to assure the board that this cabinet has been focused and working incredibly hard at the work before the the school district we haven't just been sitting around waiting to do anything and the goals that are provided this evening and made available to the public are the goals that we've been working on throughout the course of this school year these goals reflect an increase in accountability in all aspects and again focus on the four goal areas of the school district academics culture and Leadership safety and resources and I would like to just point out a couple of pieces in each of them the first one academically we've been working very hard with our school administration to increase accountability and conduct a comprehensive
073review of all of our academic programs to streamline what we do so that every resource that we have and that we use moving forward is aligned to a single purpose a laser-like focus that of which Dr crota presented earlier and so the aspects that we talk about as these have been our goals since the beginning of the school year are well underway at this point in time from a culture and Leadership perspective we continue to work for opportunities to recruit and retain a highly qualified staff and to provide a well-trained qualified staff and you saw some of that in our summer workshop video that we have coming up you see the work that we're doing laser-like focus with our PLC refocus at that point in time and you notice that I'll use the word focus
074and not Foci because we're going in One Direction and and going very strong in that direction from the safety perspective as the board is aware we've had a lot of conversation in the first semester about recommitting to and reimagining our safety protocols and plans and certainly onboarding Mr Yeager has been a tremendous help in that process and if you have visited any of our schools recently you will notice that one of the goal areas that we have to harden the front office is we have substantial completion in almost every part of that project we have one one school left the district office and a support center and so we're moving very quickly there and then finally in the area of maximizing resources and looking for opportunities to continue to grow our resources in the school
075district and to be incredibly responsible transparent and Frugal with the taxpayer funds that we receive I want to let the board know that that to this point in time in the school year we have received nearly eight to nine million dollars more from the school facilities board for facility upgrade facility maintenance than we did last school year and so that's been part of things that we've been working on as well and so we're very excited about the goals that we've been working on again we haven't been sitting around on our hands however this is really the first opportunity that we've had to bring the goals to fruition in writing to the board to approve and these are the goals that will be used both for both my mid-year and end of year evaluation so with
076that I'll be happy to answer any questions thank you Dr Dean do we have any questions straight typically we have a superintendent goal setting over the summer where we um as a board collaborative collaboratively with the superintendent we'll talk about like goals that we'd like to um have the superintendent work toward and for the district and things and just because of the way things happened we didn't have that opportunity because of Mr Dean being an interim as well so um thank you for um drafting this and um I I will would like to thank Dr Dean and your team for the fact that knowing that this typically again happens in summer and it hadn't happened that Dr Dean and his team have just worked tirelessly to address a lot of accountability issues going out and
077building relationships rebuilding relationships just doing a lot of amazing things without any direction from the board just kind of taking the ball and running and I just think that really speaks to your leadership and I truly appreciate all the work you've done and I think under the circumstances this is completely fair to kind of use this because my concern was we're not going into your mid-year with with the goals that we typically would so um I'm glad that you're comfortable with these and um you can move forward with these for this year and then hopefully the board we can gather as typical and come up with some more specific or basically just reevaluated that time for next year thank you madam president Mr Pritchard I will tell you that this this is a very unique
078cabinet team that many districts are to envious of and uh yesterday I attended the asbo workshop with Mr Hicks and listened to Mr Hicks speak on the ways that we operate together and school just we had superintendents and other folks come up to us afterwards in disbelief of the The Experience base that we have and the fact that this team doesn't let a lot of grass grow under its feet we have a lot of work to do and we don't mess around and so I appreciate the comments thank you well I've worked under your my fourth superintendent now with superintendent and so um I will say I mean there's been some great teams but I will say and I've been telling everybody they'll sit long enough to listen to me about it there's something about
079this team right now that just feels so light and positive and just focused and I can't really explain it but it's just completely different and it's a breath of fresh air and I just thank all of you for all the hard work that you all are doing really appreciate it thank you okay I will make the motion to approve the superintendent's 2022-2023 goals and objectives second foreign carries next we will move on to request for future agenda items okay I will next we will move on to Executive session I move that we establish executive session to be held immediately during a recess in the regular meeting oh yes sir oh sorry call for executive session pursuant to ars38-431.03 A3 for discussion or consultation for legal advice with the district attorneys regarding wall versus Dysart Unified
080second motion made by Crystal chaffet and seconded by Christine Pritchard and it reaches with that we will now adjourn to its executive session