001at this time i'd like to call the meeting of the dysart governing board to order let them am i good at this time i'd like to call the meeting of the dysart governing board to order let the record reflect that all board members are present and we'll stand for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you first up we have recognitions and celebrations dr kellis thank you madam president members of the board and members of cabinet this evening we have lots of extraordinary people to recognize and first of all i just want to thank every individual here whether you're a parent a student an employee who
002has gone far far above and beyond to provide this extraordinary experience to students and to our community first off we will be recognizing the dysart student leadership council just over the last few months the dysart student leadership council who represents students from all four high schools five high schools organized a coveted relief campaign in which they did a food drive and you hear a lot of food drives that happen around holidays but to do one off schedule is sometimes even more appreciated and necessary just because of the the little stock on the shelves after the holidays and our students did such an extraordinary job that we would like to recognize them so luis pion and peyton tuckelvey and aubry sims from the student dysart student leadership if you could please come up for i'd like
003to give you an extraordinary pin thank you as we continue this evening with recognitions we'd like to move to high school athletic recognitions from the winter season and as you can see from the number of athletes and coaches that are in the room and in the lobby it was a very successful winter athletic season so we're very excited about doing that and i also have to just say on a personal note how great it is to see kids in the boardroom again what a wonderful thing that is so it's good to see all of you so this evening because we have so many recognitions we're going to do this by school rather than by by um sport so this evening we're going to start with dysert high school and deichert high school wrestling section champion
004at the 220 pound division mauricio valles would you please come forward and maurice mauricio's coach benton bloom is here this evening as well would you uh come forward for recognition quickly and to take a picture with mauricio as well i saw you mr bloom where are you mr bloom come on down all right we're trying to get him come on down mr bloom we want to give you a recognition as well come on down keep the applause going until he gets up here there we go thank you mr bloom and thank you for an outstanding job with the dichot high school wrestling program and congratulations mauricio next shadow ridge high school and we'll start with shadow ridge high school their girls soccer team were the region champions and that's coach john gray coach would you
005come up and any girls that may happen to be here as well [Applause] congratulations on an outstanding season coach as well the boys soccer coach andrew ingwa was the region coach of the year coach come on down and be recognized also and i should tell you that after you come forward and receive an extraordinary pin we'd like you to head over to the dysart banner for photos so let's move to shadow ridge high school wrestling with coach theron fraser first place in the wrestling sectionals and third place at state nz hills would you come forward with your coach [Applause] and first place at the sectional meet and fourth place at state is brian horgan brian come forward as well [Applause] congratulations to the shadow ridge athletes and great performance this winter next willow canyon high
006school and we're going to start with state champions in the division one and two partner state champion would you come forward the cheer team state champs um and i'm sorry i don't know your name but come on down we'll find out what it is i know you're here and i know you brought the hardware bring the trophy name we have hugo rosie and john congratulations state champions also we have the division one and division two coed cheer state runners-up would you come on down please [Applause] as well as coach felicia yeager felicia i saw you slip in come on down also please give her a round of applause and by the way this evening this evening our athletes are receiving dysart extraordinary pins for their extraordinary accomplishments wear them with pride because we're certainly proud
007to give them to you and proud of your accomplishments dr kell's the last person to the coach i know you can't tell because she looks like a high school kid nice problem to have i obviously i don't have that problem continuing with willow canyon high school and their wrestling team with coach shane tamez we will start with the wrestling sectional winner in the 145 pound weight class jayden burner come on down jaden first place in the wrestling sectional tournament at 182 pounds sean hardy come on down sean [Applause] and first place sectional winner and they didn't put the weight class on here because i think they we don't want to mess with this kid bryson plueger come on down bryson i've seen bryson russell he doesn't wrestle long he pins kids within about 30 seconds
008every time he wrestles so congratulations willow canyon high school wrestlers great job this season continuing on with willow kane and it was a great season for willow canyon this winter we'd like to welcome now their girls basketball team and coach brandon schultz the willow canyon girls basketball team was the region champs come on down we'd also like to mention that coach schultz was the region coach of the year so outstanding job an outstanding job ladies a great job and congratulations willow canyon high school girls basketball region champs [Applause] and continuing on and concluding with willow canyon high school this year the willow canyon high school boys basketball program head coach joseph coletti who was also the region coach of the year and the boys basketball team region champions come on down guys [Applause] by the
009way with both the boys and girls basketball teams at willow canyon we're not sure if it's their first region championship but it's been a long time since they've won one so great job congratulations boys basketball region champions [Applause] and this evening we will conclude our athletic recognitions with valley vista high school and we're going to start with their wrestling athletes with head coach jacob reyes we're going to start with first place sectional winner and third place at state eddie reyes would you come on down [Applause] as well as state runner-up in the girls state wrestling tournament brianna reyes brianna would you come forward please congratulations valley vista wrestlers and our last athletic recognition of the evening is the valley vista high school girls basketball team valley vista high school's girls basketball team this year was
010the region champions they tout the southwest coach of the year they have the arizona girls basketball player of the year they have the arizona 6a conference player of the year and the arizona 6a conference defensive player of the year oh and by the way they've won four out of the last five state championships coach rachel matakis and valley vista high school girls basketball come on down [Applause] marissa pull tight [Laughter] oh you want me in it you know they all look so nice but they'll rip your face off on the basketball court and smile when they do it so just very very quickly uh because valley vista has done a tremendous job of building just the best girls basketball program in the state of arizona hands down all of you seniors that are going to
011be playing college basketball raise your hand if you're a senior and you're going to be playing college basketball raise them up high so we can see him so you can see that not only do they do a great job here but they also do a great job of continuing their playing in future years but more importantly i want you to see this picture if you are the number one or number two academic ranked student in the senior class raise your hand the valley vista girls basketball team hosts the number one and number two ranked academic student in the class and i believe michaela are you the number two ranked student in the junior class we'll take that as a yes and so i will tell you that not only is basketball important but academics is
012equally important to coach matakis her coaching staff and this group of kids great job and before they go i mentioned it but it's worth recognition because it doesn't happen very often marisa stepped forward marissa davis is the arizona girls basketball player of the year congratulations [Applause] thank you vale vista oh and by the way they're loaded again for next year as well so we'll look forward to seeing you again off to the to get your picture taken thank you ladies and madam president that concludes our recognitions for the evening thank you so much mr dean that is just incredible all right so um moving on to item c1 audience with individuals do we have any we do not okay thank you next moving to item d1 student update dr kellis thank you madam president members
013of the board and members of cabinet um this evening we're going to continue to enjoy the extraordinary work of our dysart student leadership team um with some student presentations i also want to just take a quick minute to mention that next week is the national student leadership week and so it's just timely that some of our most extraordinary student leaders are right here in front of the board and are representing really over 24 000 students throughout the district so these three individuals demonstrate awesome leadership and they're here to present go ahead hello oh no hello okay hello board members community doctor kel's cabinet my name is louise i'm aubrey and i'm peyton and we are all students at valley vista high school yesterday we had our student leadership council meeting to discuss how we can
014improve student school culture and the student experience here at dysert we brainstormed many ideas including how we should use our leadership to spark lollipop moments to invite other students to become a part of the culture at their school we also just want to take the time to thank everybody that was involved in helping with our covid relief drive we raised four we raised enough donations for 4 800 families and 20 000 people and that's all we have to report thank you any questions from the board i i guess we can't ask questions but just give them a high five for all the good work that they're known thank you and next we have the superintendent update dr kellis thank you madam president members of the board and members of cabinet there's a lot going on
015in the schools as we are wrapping up the school year it seems like it's a a phrase that we would never say but we are excited about what is yet to come in fact the best is still yet to come and of course it forever will be our students are taking arizona state tests right now our our high school students have taken the act which is the new state test so a lot of happening with with assessments and then also with each of the school activities as they are wrapping up the school year i just want to echo what mr dean said earlier about the celebration of being able to have these events in person and last year we had a generation of students who left dysert with met with missing some of those traditions
016and this year we're so excited to be able to continue and restore those they're going to look a little bit different but to be able to have those traditional experiences is a celebration that's all i have to report thank you very much dr kellis now we have the governing board update okay um let's see i attended the asb well this is we're gonna do it this way i attended the second half of the new member orientation put on by asba i volunteered at the second covid vaccination event and i did not do the hula hoops with the be kind group i visited surprise and sonoran heights and i've attended two cip presentations and i also attended the parent advisory council so when we only have one meeting it seems like my list got pretty long
017so this one i know this is a little bit behind uh but i wanted to at least still thank the staff and administration over at countryside elementary for allowing me to come and read to their students and especially thank miss fish and miss judd's kindergarten class for allowing me to spend my morning with them i just truly love read across america and i was just so happy to be a part of that also attended mr monsoon um at valley vista high school and i just it's just a wonderful event to have our students be able to um raise money for charity um show their talent and it was just it was a fun fun event and uh congratulations to matthew lundberg who won mr popularity and mr monsoon for 2000 or 2021 so that was
018a fun night um attended march 20th the valley vista girls basketball versus hamilton where as we just celebrated um valley vista as usual took state like again um it's just amazing to see that team under um the direction of coach matakis and i always say like it's just a matter of time before she's snatched up by some college i i don't know why somebody hasn't done that already but i'm thankful it's a blessing we still have her um but congratulations to just such a phenomenal coach and team um and then just last week i believe it was participated in the heat wave thanks to dr acai i was nominated so kindly to be a part of that um but what a what a fun time i was a little bit nervous especially when they had
019to bring out the waivers and have me sign my life away that i'm not holding anyone responsible if i needed to go to the er for some reason because of the ghost peppers i did survive it but i'll tell you the whole premise of it is so creative and fun to get district staff involved and get to know our valley vista staff and the whole thing is run by fccla our culinary team mr dawson miss left miss morse um dsb live channel 55 it was such of i was just so impressed by their professionalism how organized they all were how fun it was the students were amazing um and it was just wonderful and and then to get to nominate at the end and see who the next the next people are going to be
020in the hot seat so it was just very fun and i was very uh thankful to be a part of it um so thank you all to them as well and that's all i have thank you okay so yes just just like miss grant said there's uh since our last board meeting we were able to our list seems kind of long but lots of opportunities to visit schools and stuff since then march 23 helped kristen cox of kingswood help deliver the national board certified teachers balloons to the newest folks that are national board certified i love doing this each year it's just an awesome experience to give them their nbct balloon march 26 attended xanadu junior and um i heard miss densmore in the back of us and i heard her singing as well as
021me singing that was lots of songs that were back from our error era error but it was a great night of listening to the kids sing and act from over at sunset hill so thank you very much uh mr uh basgard and carrie blunier and the crew for a fabulous performance and when ever i noticed with me but whenever i um sit through any of the plays or the musical performances and everything i i check for three things to see if the students are having fun with their part or parts or singing and you can see it of course when they're trying to scope out and look for their parents out in the audience that's one feeling i look for the other one is the parents when they bring flowers or whether when they bring
022something to commemorate or praise their kids with for the performance that they've been on stage and then also look at the teachers and the staff that have helped all of the kids get to the point of performing on stage and those three things you can't bottle it it's such a feeling that you get and to see those three different groups having the time of their lives as they are performing on stage and so it's just an awesome experience um march 29th classified and then the certified staff advisory councils uh march 31st attended the sunset hills bobcats roaring celebration and it's where the students for each grade they're called down to the office they are awarded for their great behavior it's with the pbis state school-wide behavior system and so even though the kids had the
023masks on and everything you could still see when their names were called the smiles were even big underneath the mask so that was awesome attended the laughter is the best medicine the play over at dysart high school on april 9th they still have a couple of shows this week there are three act plays and if you don't have the chance yet go over and you will laugh your stomach off april 12th parent advisory council lots of folks there and i don't know if it was because of serving breakfast but we had a big turnout of parents and teachers parents and principals and everybody there so it was a lot of great information to pass on and parents were also engaged and i'm looking forward to the dysart hero celebration next week should be a fun
024evening and anytime i just want to share because board members do receive like for instance when we went to uh read with read across america america we do get little thank yous from students and um for whatever we attend and so sometimes when i happen to be feeling down or whatever there was a packet that we received many years ago and it comes anytime i need a big pick-me-up and we had a packet of thank yous that each of the board members received and it was for i can't even remember what it was actually for and anytime i need something to pick me up i'll just pull these out and read them am i making a difference in the district and any of us are we making a difference and i think that whenever we
025see this stuff and hold on to it yes we are and it's not just the board members it's staff it's community members that um it the saying it takes a village to raise a child it does and it's everybody in this room and in the community so i just want to make sure that everybody knows that we thank you for everything that you do so these are precious to me and that's it it's enough so my update is finally finished off the spring training volunteering for the valley vista marching band we raised quite a bit of money and had a lot of fun um it was a lot of work but so glad it's over um the uh also in the read across america um i i forgot to mention this last time but i
026have been doing some some reading over at the rise therapy center for disabled adults and it's been so made such an impression on me because many of these adults are graduates of dysart and when they hear the word dysart their eyes just light up and they want to know about our buses they want to know if we they can get a sticker you know and it's just so much fun um to be with them and just to hear their experiences with dysart and how much they miss coming to school um and these are people that have graduated you know five ten years ago so um we've made quite an impression on them and it just really warms my heart and i would invite anybody to if you have some time to make a visit there
027and they would love for you to read to them so also xanadu jr and yes we were singing along with all the songs it was it was a great time just so impressed of how they pulled it all together um not just i'm so used to seeing you know high school theater performances lately um and seeing a you know something from with such diverse ages up there and how they coordinated all of that and it was just perfect and you know and we i saw it on opening night so uh it was just flawless very very good execution so thank you for that um also attended the valley vista mister monsoon um presentation awards whatever i don't know pageant it was so much fun um it's the second time i've seen that and it's just
028it's just such a a great experience to see um such a creative um pageant uh process that that helps our community so and that was it what do you think okay all right and then next we're gonna move to item e one and i do have a few items that i would like to make a motion on with that hold on one second all right so i would like to make a motion to approve the consent agenda items as presented with exception of moving items and 16 into action discussion seconded by ms jeffen don't believe i'm connected but i'm a yes i'm gonna close and relaunch this motion passes give me just a moment i'm not getting to the login page sorry yes finally all right moving on to item g1 dr kellis thank you
029madam president members of the board and members of cabinet mr dean will introduce this item madam president members of the governing board dr kelsey members of cabinet this evening we bring to you for first read as part of the routine and yearly monitoring of policies the second half of section 10 which is 10.35 to 10.69 i'm happy to answer any questions my only my only question is um dr keller she said you're going to work on the uh the wording just to ensure that the person observing the incident is the one that makes the report rather than having it delegated to someone else at school madame president miss pritchard by state law it requires that those who are mandatory reporters and have the most immediate knowledge of whatever allegation of abuse is the one who
030files the report so yes that is actually a requirement and needs to be clarified and so that will be made thank you any other questions thank you all right moving to item g2 dr keller thank you madam president members of the board and members of cabinet earlier this year the governing board instituted a a process for revising current governing board policies and aligning those to the current governance model and editing the the policies so that they are not a policy governance model which was uh part of a previous board action to eliminate that the board has had access to the revisions for the last two or three weeks and so they are presented here for the board to have further discussion about this would be a first read on sections one through eight of the
031policy the other sections from nine on we have had ongoing revisions throughout the spring and so that's why those are not included here for example of item number g1 which is introduced this evening and we'll continue to bring those other policies on our regular schedule starting next year we will start over again with section one and throughout the year we will revisit each of these policies as an ongoing monitoring system so with that i would be happy to field any questions on sections one through eight miss densmore do you have a preference on how we go through these policies as far as any questions i don't have any okay um i mean what about the rest of the board do we go through like each section at a time or just each person goes through
032all of them at once as far as order no one cares then obviously whatever i would just say go through sections section starts all over the place i don't have anything for one i don't have any discussion for one okay moving to two i have i have some for two okay um under 2.0 there was a highlighted area delegate operational and managerial functions of the district to the superintendent but what was removed was then decide the part where it says decide on issues as far as the board deciding on issues not delegated to the superintendent i think that should remain rather than being removed because i think that kind of still applies so i would just ask that that highlighted section remain you're looking at 2.1 oh my goodness 2.0 and i gotta find it
033again um what page do you know second page you find it in here under hire the superintendent did you find me oh hi the superintendent yes thank you under hire the superintendent so it used to say um decide on issues not delegated to the superintendent but it was rewritten to say delegate operational and managerial functions of the district to the superintendent so i just i like the way it it was before as far as the verbiage of it um because it using the word deciding decide on issues not delegated gives the board some discretion and time to actually discuss rather than just jumping right to delegating it so i just liked that it seemed more process oriented and that's why i liked it and president if i could just interject a comment that the role
034of the superintendent is the day-to-day operations the managerial part of running the district and so that's somewhat uh assumed um anything that is not expressly delegated to be decided by the board could potentially create some some question um if they're i'm just saying because there's so much that is involved in the operations of the district that it's not expressly stated in policy i'm okay with the recommended change but there could potentially become a challenge where is this delegated or not delegated there's no document that outlines every single duty and responsibility dedicated to the superintendent other than the managerial and operational responsibilities of the district since the we had the other the other verbiage before the decide on issues not delegated superintendent and they've gone through legal do you know if we ever had any challenge
035or any issue with the previous language i'm not a president spiritual not that i'm aware like i said i'm okay with the change um it's just a statement of clarification okay does anybody else have an issue with that i i don't because i know that the the purpose of the superintendent is to act as the ceo of the district and that does include the day-to-day operations so um you're okay with what it said before decide on issues not delegated that was our previous policy that it says wait because before it said do not excuse me decide on issues not delegated to the superintendent right and the superintendent is the one that is in charge of the operation so i guess i'm a little bit confused as to that's what we that was what that was
036the um how we were operating previously that was not my those weren't my words those were actually in our policy before now right so i'm just saying so yeah under the board has the direct responsibility too and so then anything so it's deciding on issues not delegated to the superintendent so if there weren't issues that were delegated superintendent then the board would have to discuss and and decide on those issues so it's just pretty brilliant what's that or choose to delegate right right so that option is still there but that's how that's our current policy deciding on issues not delegated i i do see what you're saying but i guess you know one scenario that's coming to mind is say for instance there's a there's a new um you know statute that that school districts
037need to start abiding by so we don't have a policy in place for that so that it would automatically default i mean if we leave the language in place it would default that the governing board was responsible for implementing that change when if it's operations related it really should default to the superintendent maybe just a thought it needs to default to the superintendent um the superintendent is the one that's in charge of the day-to-day operations i guess i'm um i don't know how else to say it um i mean our duty as a board is to hire terminate evaluate the superintendent create pass the budget and create policy so we're making policy changes so i guess with the superintendent he's the one that's in charge of the district unless there is something that i mean
038am i missing something i didn't think i was but uh well again this is the policy that we've all been operating under under those words so it's exactly the way it's always been this would i this would address anything like i guess i'm also thinking of over like last march when um the governor came out with the executive order and the board then had to decide we delegated then a lot of those decisions to the superintendent at that time it was something new nobody the kobe wasn't around i mean it was a new thing something came up so that wasn't necessarily delegated i guess and so we then had the information we could have decided to handle some of it on our own we could have delegated it we met we decided to delegate it
039to the superintendent um so kind of how miss stonesboro was saying it still could end up being that way but i guess it would just be if anything came up then we would be the ones to decide on delegating those issues everything else that's currently in place as far as the operations are already delegated as superintendent so this is deciding on issues not delegated and so how often do we have issues that do not that are not delegated as far as operations i don't know but obviously it worked for us forever however long this policy has been in place this policy has been in place since 2010 right yeah but we review it every year right and as far as i know we haven't had any changes since then i don't excuse me i still
040don't see the purpose in changing it i i get what you're saying that it's been in policy all this time but i think the new language clarifies everything that it makes it very clear um that this off of the operation and manager functions are delegated to the superintendent um i don't know if you know this dr keller survive the top of your head or like mr hicks who's from another district same with mr croto what do we know what other districts actually put into their type of delegation authority as far as what is delegated to the superintendent for him to do do we do what give you a district um mesa okay mesa is fine i don't care i don't know glendale no madam president miss um sourcing bill i i have some asba language
041um i can't tell you what district it's from i don't know if you know what district is that's probably most likely from deer valley it talks about school board operational goals their coding is section b a there's several bullets comments it talks about the governing board is responsible to the people of the district and therefore should be aware of opinions and attitudes community as representatives of the people who own and support the schools the board accepts the responsibility to identify community attitudes and opinions and district needs and to require short long range strategies and are responsible for the budgetary limitations of the district then it goes through some belief systems and these are not in law these are belief systems that are bulleted but i can tell you that they come from an asba template
042that is 95 percent of the districts in arizona use the these same bullets last bullet the board has far greater responsibility than merely to conduct the housekeeping of the district daily school operation involves executive and administrative functions better delegated to district employees so it's not worth the the same as we the language that is being proposed i think i mentioned in a response to the board on this question that there's a lot of language in here that is a carryover from dr janderson policy governance and part of the policy governance was that that aspect of delegation and that the board is responsible for apologize for using the term ends and that the means are delegated to the superintendent that's a very broad term to say all of the means are delegated to the superintendent and
043the ends are the responsibility of the board trying not to carry forward the policy government's language that was in place the date that we have on here around 2010-ish but to try and align it more with current language of the sba was the intent of the recommended change would we be okay with keeping both statements so delegate operational and managerial function of the district to the superintendent and decide on issues not delegated to the superintendent that's a good compromise that's that's fine okay um because i i just want to make sure that i i don't want to get us to get into the point of um having dr kellis to wait on an okie dokie from us for anything um that has to do with the operations so i'm okay with it to put both
044i mean because we may decide something that no dr kellis you do need to run that past us in order for us to approve it i'm i'm totally fine with that um but the operations of administration [Music] i mean that's why we have a superintendent that's why he has superintendents under our assistant superintendents under him because there may be a time that we as a board cannot meet together or um yeah it's just not it's not our responsibility for the operations of the district but there could be sometimes that just like you said miss densmore as far as some things that are not delegated i just don't know what um well school closures is one yeah so that's a big one for me um madam president just as a very quick note on that that
045the statute does outline opportunities where the the superintendent can close if there's weather but there's about four bullets all of those decisions then subsequently have to be ratified by the governing brain yes okay yeah i'm fine with putting leaving both of them in there that's that's totally fine anything else in section two i have a few more 2.8 um i know we moved dr collis you said you moved that to 2.0 as far as the all the redlining um so what does that do though for 2.8 madam president miss pritchard um there were some i some bullets on 2.8 that were had a red line uh-huh each of those red line bullets were transferred to 2.0 i see what you're saying okay so all those are they're all captured in policy just in a different
046section okay and then um 2.21 pull it up 2.21 board communication with the public i would just ask that perhaps we consider adding the verbiage suggested when we talk about see having the public they have to exhaust their opportunity with administration first any opportunities to resolve issues with administration first before they are allowed to contact the board and i just feel like i don't want to put anything on the community or stakeholders that would make them feel like they can't just come to the board if they have a concern we might suggest that they do but i don't i'd prefer that we don't say that that is like a you know a stipulation to coming to the board is that they have to go through administration first we can't really tell the community we can't
047make them you know we can't bind them to our policies and i wouldn't want to i would want them to feel comfortable coming to the board with anything any concerns that they have and then obviously the board would in our role know that i mean i personally respond to stakeholders but i also would forward the concern to the superintendent so any official former formal follow-up would happen at the district level but i wouldn't want anyone to come to me and i would i would never tell somebody i can't unless you've gone and exhausted all your opportunities with administration you can't come to me yet and i just wouldn't want to give that perception to the community before you answer that and i'm going to answer miss miss pritchard um i do the same thing as
048far as whenever someone does send me something i said okay well we have this guideline for solving problems whether it's curriculum whether it's what have you have you by chance exhausted those issues and i i do ask them that first and they said well no we haven't even we've just gone straight to the top i said okay because some of those issues can go ahead and be handled by the principal or if it's curriculum then dr polling i i would never tell anybody to say nope sorry you've got to start at the bottom i i'm like you i will respond to a comment and ask them by chance have you looked at the guide to solving problems because each area has the steps to take and if they haven't then then that's when i alert
049whomever um so yes i do respond to those just like that and tell them about that uh that guide now you can respond i'm sorry go ahead madam president ms pritchard the intent of this may be um unclear there are plenty of policies that strongly encourage and support board member communications with the community and with with people throughout the district and the throughout the community including those who have concerns and i would i've said this before absolutely you should be because as the board members that's your responsibility as we just cited in the previous is that you are the pulse of the community with regard to the district the reason i think that there may be some misunderstanding about this bullet is we don't have in policy all of the procedures for formal complaints we
050have procedures for formal complaints that would relate to this so the recommended change that i communicated to the board earlier this week that could satisfy that is that any community member who exhausts the opportunity of discussing a matter at the administrative level may appeal the matter to the governing board keeping it in the formal complaint process mode and not just day-to-day communications or i would absolutely expect that the board would continue and openly have those communications with anybody who wants to share concern this would not eliminate that by saying you've gone through the process of addressing your matter at each level and you're still not satisfied ultimately you can appeal your matter to the board yeah i think it still just sounds more um more like the preferred procedure and especially then if you change
051it to appeal it sounds more formal where i'm just thinking of a typical just person who maybe isn't you know into all the policies and procedures of the district that just wants to be able to reach out if they were to see this to me it would seem prohibitive it'd make it seem like okay i have to exhaust all my opportunities in one area first with administration to then make an appeal to the board in writing you see what i mean i just i wish there was a way that we can not make it sound so prohibitive by saying you must exhaust the other opportunities first ms pritchard it is a very formal process um trying to separate out the two situations of casual conversation versus formal complaints what i'm suggesting is that this addresses
052the formal complaints versus the casual conversation which absolutely the board must engage in on a regular basis so and and you're right with regards to appeal so should we have something in there that says exactly what you just said with regards to communication that we do receive um that has nothing to do with the formal formal keep because that's that's the procedure but as far as day-to-day communication um something that somebody has put a little tidbit in your ear that you need to respond to and then dr kellis are we really doing this and then that's that connection and i don't know if maybe putting that guidelines um guidelines for solving problems do we have that any place in policy well the thing is is like this um like i agree if it if we're
053in a formal process then yes it needs to be more formal and you use the word like appeal and things like this but the the title of this policy is just board communications with public so it doesn't imply that it is the formal go through the chain of command until you finally get to the board type procedure this is just board communication with public so that's why i'm thinking i don't want it to seem like it's going to stymie anyone from communicating with the board except the first sentence says the board welcomes your opinion and input from the public on all matters then it says structure noted for official specific business so the first line basically says that they we want the public or employees on general information or whatever so that takes care of
054what missouri simple is talking about and but structure for an official specific business is the guidelines follow um just perhaps i don't know if we can put this on the screen that's why it sounds contradictory because on here it says it welcomes it and then down here and says you must exhaust all the opportunity and then appeal to the board so maybe it should have a heading or something that's separate that says for formal um yeah just split it and have formal something down at the bottom and i think the there's also in there on that first blow any community member who exhausts the opportunity of discussing an official matter at the administrative level may appeal the matter to the board in writing there's the word official versus i think again encouraging but yeah taking
055that what that is um and it's almost like creating its own and then have that particular bullet point underneath it i mean um there in our policy policies excuse me someplace else it does um what am i looking for the actual formal process not just in board communications this list is someplace else okay so i don't know if we need to reference that over like for formal grievances or something like that would indicate there's a process where just contacting the board have communicating with the board in public we want to make sure that nobody feels like that's restricted like anyone can do that at any time but then make the note of for formal grievance procedures moving it over yeah you see we just want to make sure we're all on the same page as
056we're looking at their vision 2.21 the introductory paragraph the board welcomes the opinion and other input from employees and the public in general in all matters structures noted below for official specific business shama prevent shall not prevent communication between the board and all stakeholders but all such communications must be made in compliance referring to official business with arizona open meeting law to the extent applicable i mean it's it's wonderful and that we communicate with our with the community because there are some boards that it stops right there and it doesn't even come to them or it goes to another and that's just different boards across the state but just based on the suggestion that you made to add more language to this to clarify i it needs to be clear and miss pritchard mr sink
057bell you both gave some suggestions for some language could you repeat what you were suggesting i think tracy was saying about making kind of splitting it into like a separate bullet did you see a separate heading so to speak and then for for the formal process that's where the appeal would come in and also referencing policy whatever that policy is for um formal complaints formal complaints formal we'll rework this and bring it back for the second reading i think you also mentioned having the problem-solving guide maybe somewhere in there um yes possible mad president the district does have a problem solving guide that's on our website but just not in the board docs though that's um we can add that as a as a document okay as part of our procedures maybe two to have
058the difference between the two when you do tracy's separate bullet on that first sentence after matters it could be comma without restriction so then they know for sure like there's no restriction on any like but then it'll say but when you get down to the bottom where it's going to be the grievance procedure or policy then that's that's what's going to differentiate you're going to make it so vastly different no restriction up top but then you're going to come up with the exhausting the administrative level and the appeal at the bottom we will work on that okay i was going to say i could give you an idea and then i'll type it up and send it to you i guess yeah before we move on i don't have a question or addition to this
059or anything but i just have a a comment so the last piece of that introduction where it says all such communications must be made in compliance with the open meeting law i have seen some things recently not with our board but with a with a neighboring district um where community members are screen shotting uh responses from governing board members and they're posting them and there's more than two so there's so that in a sense could be a potential open meeting law violation uh it so i just we all have to be really conscious of that and careful about how we respond we can empathize but to provide an actual opinion we want to be really careful with that so just a comment that's a very valid comment too so i appreciate that you put that
060in there thank you just just for clarification on that though if someone else if as far as the law is concerned though if you respond to a stakeholder with your opinion or your thought regarding whatever and i i do that sparingly you know i did it a lot with covid you know people you know as far as making sure they felt validated and the points they were making but as far as um giving a strong a personal opinion i try to still maintain my board role where it could i could i could have a definite opinion but if it's in violation of for policy says otherwise it doesn't really matter what my opinion is so i forward it to the superintendent but that is a private conversation between me and the stakeholder to where as
061far as open meeting law goes if someone else takes it upon themselves to screenshot something and share it i'm not violate like the board member's not violent again because that's the other private person right dr carlos as far as our protection of someone doing that president miss pritchard you're correct that um you can communicate with an individual if they share that with others that may extend to other board members you are not talking about board business with another with another board member that is something that is circumvented but i think uh to uh madam president denmar's point you just have to be very conscious about it and be careful because that could come back if then one of the other board members responds to that post and then you have a conversation going so while
062a board member may be able to say something that's posted on social media it gets to others but there's not that two-way communication but once you start responding to those comments and it becomes a forum for communication between board members albeit through social media then i think you're in very very nice plus there are some folks that may send something to the board send it to a board member and then they get a response from one particular board member then they send it to another board member and it's almost like some may be on a fishing expedition and they're trying to get to the answer that they want oh i like your answer better than the other two or three so um it it can be very complicated but yeah you're you're totally right but
063i guess even if it's not a true open meeting love violation you know that you're going to be responsible for i guess i just i have concerns because it's going to change potentially if we had an upcoming uh item on an agenda that we're going to be making a decision on and voting on it potentially changes the integrity of that boat so that's where my concern is with it and i just don't want that to be challenged so all right yep agreed i just have a question on the word adding the word official as a community member i'm not sure it says a community member who exhausts the opportunity of discussion discussing or adding the word an official matter i think any community member who submits or writes whatever communicates with the board in their
064mind this is an official matter and now we're into what is official and not official and it's the same on 200 an employee who just exhausts the opportunity of discussing a matter and we're adding an official matter i think everybody's definition of official is different madam president miss grant the reason if the word official was put in there is because based on comments and feedback from board members about the the topic that you've hinted on this evening of not being able to speak openly with stakeholders this was intended to provide some differentiation i completely understand that any time a stakeholder communicates with a board member they may have that perception that that communication is official and that you're going to do something about it but that was the intent of putting the word official in
065there is just so that there wasn't confusion about what the board couldn't couldn't say to whom and when when i think it's different for employees because for employees there's actual policy that the apol the policy would apply to employees as far as that chain of command and the expectation that they work through right their supervisor and things where that doesn't apply to community members right that's why i don't understand why the word official in there for the public one well that one to me when i read it that way it was because official is um like a a documented concern that's going to require action i guess but again everybody's definition of official i think when somebody writes they they think that this is official i'm concerned about so what would you suggest changing the
066word to nothing the opportunity to discussing a matter just take out the word official that's all i just think that if you're a parent and you're writing to them this is important and if we i don't know that's just my yeah official wasn't my thing my thing was exhaust the opportunity so i don't care what we do with the word official that's i'm up for i'm okay with that changing matters i just i just want to say i i find it interesting that how this introduction summary changed the whole tone of this because i really initially thought of 2.21 as being restrictive on the board not on the community but now it seems like it's just kind of changed the whole tone of it but i don't know i mean can you tell can you
067share more about what the intent is is it really to restrict any any communication or or to guide the public or is it to guide the board madam president the intent here is to do both um based on previous feedback from the board about frustration over policy that was perceived to limit the board's communication this recommended language expressly states that shall not prevent communication between the board and stakeholders to put language in there that gives the board permission to speak to stakeholders but at the same time a board member cannot fix a stakeholder's problems cannot resolve concerns that needs to go through a formal process so communicating with somebody does not imply that you're going to fix their problems but what this is suggesting is that if somebody has a concern that they need to
068go through the administrative levels and exhaust those levels and then if they're still not satisfied with how their concern has been formally addressed then they can appeal that to the governing board there is sba language that probably takes up pages to explain what we're trying to explain in a paragraph and maybe for something like this policy that would be what we need i don't because if this is going to really speak to our community they may need more of that background and clarity than we would for like the employee section because they are aware they know and they work our policies all the time mad presidents pritchard to your point that you made earlier um this isn't a prevalent problem i don't know that we're there's something we're trying to fix here other than just
069the board's feedback that you want to be able to talk to your your constituents absent your comments on that point it would have remained the same as it was before okay i will still put the word i'll give the wording to louise yes we will we'll wordsmith this some more and bring it back with some recommended language um that splits it up so it's perhaps a little clearer it's two separate topics i just have are you done i just have one more comment on 2.21 no anonymous communication will be considered by the board for formal action i just think it should be no anonymous communication will be considered by the board period i don't know why we need to add um oh well i had a piece of feedback on that one that was that
070was because i don't want it to seem i just thought the other sounded somewhat cold that if somebody doesn't feel comfortable coming forward and reporting something and something that might be very significant i don't want them to think it's like if you're not going to put your name on it we're not going to do anything about it we don't care they can't i want to know like if somebody had a piece of information that was detrimental to students or our buildings or our programs or something i would want to know about that um but as far they would have to know that as far as official action or formal action we're going to need to be able to contact you do an investigation we meaning the district um doing investigation so if they want a
071formal action and something actually done then they're going they can't be anonymous because we're going to have to have some discussion so to me that was why i think it was important to differentiate that because i would never want someone to think that if i know this is happening but i'm not going to do anything with it because the board says they won't they won't have anything to do with anonymous complaints or information well i think that's wrong well i have to disagree um on that i just think that if if there is something really going on that they're concerned about they should be able to put their name on it now they could write to you and say i'm very nervous about putting my name on here because i'm concerned about my student or
072my child or whatever and go from there but anonymous people can just write whatever and then what are you going to do with it i mean you're going to read it and go oh and you're forwarded they you have no way of responding that i just i just think that that creates a whole another it's just like social media you people can just write whatever and so i just think put your name on it if you truly believe it or you can express hey i'm very concerned uh please don't share my name or whatever and i i agree with you i think that if i think you should stand by your words but not everybody feels that way and like that what i'm saying is if there is something of significance that someone and we
073used to have people come to the board all the time or email they're concerned about retaliation whether that's true or not i don't know but that's a real fear for that person and if they had a piece of information that the district should know about and if it meant not knowing it at all and having something again detrimental happening to students or staff or programs because we won't even hear it i would much rather say go ahead and give me the information but you have to know there's only so far we can go with it without your name and usually for me that is again validating their concerns thanking them for bringing it forward and then i forward it to the superintendent and they can he or she can decide you know they're either gonna
074maybe make contact with the school and say hey is this going on and yes or no and then if they know they can only go so far with it if they don't have names but i don't want anybody to feel disregarded i'd rather know the information than not than have them not bring it at all because they're going to be forced to give their name we just may not be able to do much with it i think that's the key right there you wouldn't be able to do much with it i'm okay with having the form for formal action um you know because different times we will get anonymous letters in the mail with information on it and of course there's no name down at the bottom of it but for formal action uh yeah
075we need to have i it say this i mean it doesn't sound like this is just with the public though we're talking about um communication with all stakeholders including potentially an employee who's exhausted you know um everything else i think in the in the case of a potential whistleblower situation i do think that we need to be able to accept anonymous communications from people um and whether that's for formal action or not but i i think that many businesses have those processes in place it doesn't mean that it's going to get that formal action but it's going to get a look and go okay you know i mean and you do what that what you need to do whether it's valid or not you i think that that i think that there's value in that
076i i'm okay with it as presented with the formal action yes okay anything else in 2.21 i'll send section two um i don't think i did i think that was nope i think that was it for me um 2.28 we were totally wiping everything out was this the this was with the informational liaison between itself and the various school board associations madame president sink bell that was moved to 2.27 oh thank you okay then i went too far thank you and that was it okay um i didn't notice this before so 2.27 um the district shall not spend money for memberships in an association that attempts to influence the outcome of an election um we don't i know that the asba has their own um i don't know what you call it i guess uh
077it's called friends it's a political action committee or friends of aspa so is that how they differentiated them the friends of asba is their political arm we and we don't pay for that you do not and if you wish to belong to the friends of asba that does um political influence or what um then that board member would need to um be a part of uh friends of asba and not have any association dues paid by the district you have to if you want to be a part of it you'd have to pay for it on your own i will say that on our first training that we did for the desert or for the school board with asba i heard a lot about bad bills from the leadership so i feel like the asba
078during that formal training was talking about bad bills going through the state house and senate um i feel like that needs to be drawn attention to because they were definitely trying to influence an election and an outcome with that madam president miss uh chaffin so the distinction um the district shall not spend monies for membership in an association that attempts to influence the outcome of an election as determined by state fair law elections don't include legislative elections are ballot ballot initiatives people in positions the november election november election thank you anything that's on the ballot um legislative actions i will say that across the state there is lots and lots of engagement from both district employees board members associations we call them the alphabets that all weigh in on legislative proposals okay ladies have anything
079else for section two okay moving to section three board uh superintendent relationship i have one on 3.2 um where it says the board views superintendent performance as identical to district performance so that the district accomplishment of board prescribed district goals will be viewed as successful superintendent performance i just like it rewarded so the district goals aren't identified as the only determinant that can be considered when discussing successful performance for example there might be things outside of the strategic plan goals that could occur and be part of concern when determining successful performance and the board shouldn't be limited in discussing those concerns and incorporating them into the superintendent's success so i know that the board's going to evaluate according to the superintendent's adherence of policies um but that's to me different than what this request is
080as far as rewarding it i just feel like it shouldn't necessarily just be limited to district goals and and that in and of itself it just seems very restricted it should be more of an open um discussion and address all areas of challenges or successes not just the ones limited that year to the district goals which paragraph are you on i'm sorry um i retyped it so let me find it in the actual um the last bullet so you're saying to leave the will in there no um so it just the way that's written saying that the superintendent's performance is going is identical to district performance so the district accomplishment of board prescribed district goals will be viewed as successful superintendent performance okay and i'm just saying that that's that it shouldn't be a superintendent's
081performance or evaluation discussion shouldn't be limited to whatever the district even though we're going to obviously be using just the policies um obviously how how well this superintendent um followed or implemented the prescribed policies and i know we have a strategic plan but let's just say there's a performance issue that isn't necessarily a strategic plan goal that particular evaluation cycle and we should be able to talk about other aspects of performance not just that particular strategic planning goal that year so i just feel like it needs to be rewarded to so it incorporates other areas that would lend to successful performance not just the strategic plan so if we you know like everyone met the 301 goals and so that meant therefore that's viewed as the superintendent's successful performance like in general there could be
082other things outside of whatever the strategic plan goal areas are that particular year but you're talking about adding other factors or it could be other things that would make his performance his or her performance successful or not successful and that'll kind of this discussion can kind of go into when we get to 3.4 might make more sense but um but yeah so well let me just let me just just briefly jump into that for a second because it might pull it all together so 3 4 talks about using the annual performance evaluation and the board and this the board the superintendent will mutually establish goals and objectives for the superintendent for the ensuing year and i was saying how i would like us to go back to how we used to do things to where
083the board during usually during a workshop would would meet with a superintendent it would be a public workshop where we would do superintendent goal setting and we'd talk about as a group okay these are the areas we'd like you to focus on um and again they're they're usually they're in align with our policies obviously but there might be very specific things that particular year that we want to work into a goal so that would be an example of how in 3-2 you know let's this is kind of dependent on three four so it shouldn't just be limited to strategic plan goals necessarily here because what if we ask during that goal setting that we want him to focus on other areas well all of that should be in general globally and we should look at
084all performance not just how the superintendent address certain strategic plan goals and say okay so those goals were met in the strategic plan therefore you successfully you have successful superintendent performance so what else would you want to add to it like well when i submitted it i just said you know this needs to be i'd like it to be reworded um i think the feedback i got was it should be discussed during the meeting so i don't have the actual verbiage that i would necess because i knew it would you know we were going to talk about it some more but um so i don't know that would have to be something i suppose that we would if that's what the board is interested in doing then we would have to draft it or bring
085it back the next time it was mainly my point it's mainly just the principle of it is what i was madam president if i may yes madam president members of the board this is a little bit of a complicated um item because it has ties to other well superintendent's contract specifically and in the superintendent's contract it states that the superintendent will be evaluated based on the criteria that was adopted at the time the contract was instituted so while the board could make that change it would not apply until a contract renewal in the contract was revised or that that then applied to the then language at the time of the renewal on a philosophical point the the difficulty of having it open we actually had this conversation a couple years ago here in this board
086meeting when we were talking about the superintendent's evaluation and what that might entail and i stated very openly that my goals will be the board's goals and there is some celebration of that that's a good thing because then that meant that there was understanding of where the superintendent's attention would be and that it was aligned with the board's goals i absolutely welcome feedback from the board we have to be careful that feedback isn't construed as becoming policy that feedback through an evaluation can't be a substitute for implementing new policy so as an example if um if the superintendent was directed through the evaluation to do something administratively that would be construed as a policy because it's the vote of the the board but it wasn't handled during an open meeting vote of the board to
087change policy so just some some clarification there that if there's feedback given to the board that absolutely is a point of excellent feedback and conversation but the expectation that then become what happens going forward in the district is very narrowly defined differently than than a policy and the board can only direct through policy through a vote of the board not through an evaluation thank you i think we might be talking about two separate things um but to that point though when the board gives direction in a board meeting as a whole and then votes on it that are you saying that all of those directives are considered a new policy because that's not how i understood it it would just be like directing the superintendent because the superintendent works at the will of the board
088so if the board um as a whole votes to have the superintendent take some action or follow through with whatever um that wouldn't necessarily be a policy change though oh man president pictured once the board votes and makes a decision at the policy per our attorney publicly votes right okay right i'm getting stuck on the word policies digest that a little bit more yeah i understand what you're talking about but as far as for him that would be um that would have to be some yeah but again um i submit to the will of the board i will continue to manage the operations and daily functions management of the district i welcome feedback but the board would necessarily have to determine is this something that is going to be a new administrative function and vote
089on it as a board to to enact that policy to happen well aside from that piece of it as far as board direction coming from out of a board vote during a public meeting being policy or how it's being worded that aside in regard to 3.2 again just and 3.4 and i haven't looked at your contract in a while to remember the to to understand the words that you're talking about or the verbiage you're talking about as far as changing the contract i'm not saying like once you um once you get those the goals that then mid way through the board should change them i know that's against the contract and no one would no one should ever suggest doing that to you um but i remember how was it that we used to do
090it before though where we would all come together at every year almost like any other employee evaluation where you talk about your goals for the year and you come to an understanding and and we used to come to the board meeting we'd we'd vote to adopt them um how is that not how are you saying that that's now against policy contract madam president richard so the um the language that existed in policy about the evaluation of the superintendent and to the point of section 3.2 they're somewhat blended 3.4 and 3.2 you're talking about the accountability of the superintendent of the evaluation of the superintendent and as far as my evaluation it shall be based on the language that was in place when the contract was initiated so you can make these changes here and say
091we want to open it up and go beyond what was um what was in place at the time but that wouldn't apply until the contract is renewed so at the time the contract renewed it stated that it would be aligned with the board's goals that was the the criteria so to expand that that would be something that would take effect when the contracts renewed well what about because it still makes sense though as far as they should be in line with the board schools and the district goals like i completely agree with that but i'm just saying every year it seems like because obviously in a three year superintendent contract things change in three years your focus for that particular year may not be the same focus you're going to have on your third year
092but it's the same contract so what i'm saying is if that language is just broad to where okay they need to align which again i agree they should but the specifics of that particular school year or the focus might be different i would welcome that as feedback so feedback meaning though that we we could come together because to me it's just for communication it's all about just making sure everyone's on the same page we're clear on what the direction is for the year what we want to look at um it's just healthy communication right and if the board changed the goals then my goals would change with the boards it's keeping that that synchronization together so that we're all going in the same direction we're on the same road going in the same direction which
093is very clear to everybody where the district is headed the superintendent and the board are going in the same direction these are the district goals either superintendent goals when we start adding or bifurcating these these two systems it gets confusing so then maybe a way around that are you suggesting that if we go back to come together every summer come up with our our goals or our focus then rather than just adopting or approving superintendent goals maybe that motion at the time would be adopting board and superintendent goals that would work because because my whole thing is just making sure i just looked i just liked all of us coming together and talking about okay based on the previous year this is the direction we all want to go in so whether we say okay
094we're kind of adopting new board goals that year along with the superintendent goal setting then that would work that would work i'll just give you a little um sneak peek a little teaser that at our next study session this is may 5th i believe we will be administration will be presenting to the board the areas of focus that we are going to be targeting for the next year about how we're going to be achieving the board's goals so we've been talking about finance we'll be talking about academics we'll be talking about eight different areas that we are going to be focusing on to achieve the board's goals which are the superintendent's goals but that are priority items so that doesn't mean that we have to change the board's goals to identify what those areas of
095focus are going to be and that doesn't mean that we're deviating from this policy that the superintendent is no longer aligned with the board's goals those are just how we're going to achieve the board's goals and the superintendent's goals that conversation is yes we've had that frequently i agree that in the past it's been a superintendent goal setting session right um but right now it's great that the superintendent's goals and the board's goals are the same how we're going to achieve those would be a wonderful conversation so can we can we build that into the policy it's just a matter of um uh when we do it i mean it sounds like you're doing it but you're doing it may where we used to do it in august after your or you'll have the formal
096one like whenever we used to have it what was it june or july no one i want to say it was july so why don't we can we put a pin in this for right now and just wait to see how what the focus and discussion will be at the may 5th as long as dr kalas is fine not moving forward changing this policy until then because if we add a date in here is what i'm saying is have it be part of the policy to where we will say bye we did for the board evaluation october i think it's when we used to do it so if we say by july of whatever or the calendar of the school year or whatever um well we can change our policies at any time so that's
097why i'm saying if we could just put a pin in this and just hold it for right now um uh we've already taken the shell and the shell knot and all that other stuff or fail you know what i'm talking about fail to and that verbiage um that we just hold it leave it as it is right now and see what the direction or the focus is going to be at the beginning of may when we come back for that work study session because we can go back and put in what we want and adopt it at the date that we make the change that's that's not the issue i guess because you may get your questions answered or aligned once we hear what administration is going to provide us and then we can work
098it in i think i have my answer now based on what dr kala said it sounds like it's the same type thing it's just sounds like they haven't scheduled for may instead of we used to do it in the summer after his evaluation because then it's like okay now we're starting for the next the next year so the only thing would be is just putting in like by june like before i think we had or by july where did you put where did you have that well i didn't because i asked for it to be rewarded yeah so three two and three four so if we want to wait and bring three back or if you want to just add in july it sounds like we're talking about the same thing i think we're talking
099about the same thing as long as we're not saying that the superintendent is going to be evaluated on the areas of focus yes ultimately it's the goals and as the superintendent making satisfactory progress towards achieving the goals is going to be the final question on the superintendent's evaluation and looking at our plan as a district and ultimate results if those results are not satisfactory to the board then it should be reflected that the goals are not being satisfactorily met yeah so if you're saying then we just bring them back and when in may or if we do it in july you're saying that we have to then say we're not just approving the superintendent goals we're approving the board's goals so they're both aligned and they're the same thing then we can do that and
100that says that that now that the superintendent's goals and the board's goals are the same so if any time in the next i'd like to say number of years in the next so many years that the superintendent's goals are the same as the board's goals if during those ensuing years that the board and we should revisit our goals on a regular basis to determine are they still relevant and that's why we decided we're not going to have a three year strategic plan we're going to have a working document and if those goals need to be tweaked or modified then automatically the superintendent's goals align with them immediately with whatever the new board goals are i just want the process back i want to be able to have that open conversation and we all come back
101then and we vote on accepting the superintendent goals and then if you want to add board goals at the same time that's fine but i like that open dialogue and process for clarity and every year and i just wanted to say something real quick for those that are tuning in um i have tuned in this is the only time we can actually discuss this when the five of us are in a public setting so um thank you for listening um but this is the only time the five of us can actually do this and we need to break it down and and go through things and so we do appreciate listening to us so thank you um so if we can add that if you want if we can add july like by july that
102we will have a superintendent board maybe superintendent and board gold setting rather where it used to just be superintendent goal setting and that'll be at the end after your evaluation starting the new year and we can then come back and then vote to approve them both aligned we will look at the language and bring back some proposal thank you somebody else has to do more of the talking otherwise i'm going to go into 3-3 that one was the one where um superintendent acts on own discretion if action is necessary in any matter not covered by board policy report such action to the board as soon as practic practicable practicable and recommends policy guidance in the future and i'm just saying that if there if there isn't something that is not if there's something not covered
103by board policy um again i'm just big on communication and openness so i'm just saying i mean if there's an emergency or something that has to be decided right away then that's why we hire somebody that you know is has the expertise to be able to make those on the spot decisions for the for the good of the district so obviously if it's an emergency that's different but if there's something that comes up that's not covered by board policy i'm just saying i'd prefer there'd be communication with the board um prior to just acting in their own discretion so um so i guess i would need to know what specifically you're talking about because again this the the board excuse me the board the superintendent is in charge of operations so where were you looking
104at for that i'm sorry was that the one two three fourth paragraph because i just copied and pasted it so i need to find it in the actual [Music] i think it's under oh thunder governing board under this the last bullet under governing board governing board yeah oh okay i'm sorry excellent and discretionary as soon as practicable okay so it's just to reflect communication if it's not already something delegated or something that you know is part of the management and operation of the district in general that's going to be in policy then it's just communicate unless it's an emergency then just communicate with the board i'm just big on communication with the board that's my biggest underlying theme is but i don't want anything to happen where again it's operational and he would he she
105superintendent would be the one to go ahead and complete the operation and not have to wait upon a board action unless we would need to ratify it at a the next board meeting madam president if i could just interject that there's some ambiguity in the language here because it suggests that it doesn't make the distinction between management and operational decision making and other things so there should be and i will be so bold as to say there should be cart blank authority given to the superintendent to manage and operate the the day-to-day functions of the of the district it would be literally impossible to operate and manage the district if decisions that are not included in policy had to be first reviewed with the board we make a thousand of those a day and the
106the difficulty in this policy is it doesn't say what decisions it's referring to i think the intent here is that those decisions are probably the the bigger item decisions but there's no definition of what's a bigger item or a bigger decision than just the day-to-day operations i think you're right i think that's what it is is that it's it's those unusual or there's bigger type things that are unexpected type things that you that you don't because again it's just so broad so yeah i guess i'm assuming that pretty much every operational type thing is in policy somewhere you know i'm just talking about if it's some some just unknown odd type issue that popped up you'd you would think you'd want to communicate it anyway you know with the board if it's unusual out of
107the ordinary i'm not talking about no-brainer every day-to-day issue i think you would be shocked how much is not in policy really there's nothing in policy that says that we need to get water to the students on the field during a an evacuation that's good judgment and some of those decisions are good judgment decisions that we make on a day-to-day basis on the spur of the moment and it's not policy to say that we do that okay so that would fall under something that you would if we change this then you would have to call the board and say can i give water to these kids out of the see when i read it i'm thinking that everything's pretty much in policy or inferred these are going to be some outlandish off the wall type
108something comes up that no one's dealt with before well then let's no one's dealt with it before let's all talk about it and figure out what we want to do unless it's an emergency but if you're saying things like that i mean i guess i would figure that would be under some student wellness policy that we have you know something like that but you know okay nevermind now if he took the credit card and went down and buy bought a circle k you know then that's outlandish way out and look appreciated and he would have to get permission from that one over there um yeah see he's shaking his head so and that's way out in left field so yeah okay any other topics for section three madam president if i could um appeal for
109a slight change in an agenda or in a a suspension of the agenda for a brief moment to extend the opportunity for the board to approve another agenda item because we have somebody who's waiting in the wings for a decision to be made yes if it's the board if the president could recommend that we um move to action item h1 and then we can return to this item motion we're just going to move item h1 item h1 dr kellis mr and and possibly h3 if we find it and i'm present members of the board um i would thank you for accommodating this request and i'm going to ask mr croto to present item h1 thank you dr callus madam president members of the board superintendent callous cabinet and guests administration is proud to recommend amber
110luna for the position of assistant principal at sonoran heights middle school for the 21-22 school year amber luna received a master's degree in educational leadership i believe that was from asu she's a sun devil she has six years of experience as an elementary teacher and one year as teaching and learning specialist with the dysart unified school district so we are proud to recommend her amber has joined us tonight so after your vote we will we will officially welcome amber are you ready amber yeah okay all right i will make a motion to on the recommendation to approve the appointment of the middle school assistant principal madam president could you uh restate it restate yes i will make a motion to approve the appointment of amber luna as middle school assistant principal seconded by ms grant
111okay motion passes [Applause] congratulations are we moving to item h3 if it uh appeals to the board if you would wait i need more calls madam president members of the board i'm going to ask uh mr ken hicks to introduce item h3 okay good evening madam president members of the board superintendent dr kellis colleagues and community members it's my pleasure to introduce miss jennifer shields partner with h heinfeld ameech um our county firm and ms maridel spidel our director of finance and also let me just also say thank you very much for moving this up a little bit but we have guests i appreciate that i would like to say that they work i also appreciate all the hard work that our staff has done in accordance with this audit i specifically like to say
112thank you to miss pedel and miss francie wolf balman our accounting coordinator back there they work so tirelessly and they are so skilled and know so much i'm very proud to work with them and appreciate all that they do if i could also say right before they begin um there was a bill passed in this legislative session that does require i think it goes at the end of the legislative session so it hasn't doesn't go into effect yet but it does require school districts to present their audit to the governing board and the governing board must accept the presentation by roll call vote and must send the audits to the arizona department of education um as you know we've been doing this for over a decade that we do present our audit to the governing
113board so it is something we're have no problem with and we continue to do so i will now introduce miss merida spadell and miss cherry and jennifer shields thank you thank you mr hicks madam president dr kellis members of cabinet everybody watching thanks for allowing me the opportunity and i appreciate the uh reorganization of the agenda i do appreciate that and i do recognize the fact that this is in fact the only time the board gets to discuss important items including policies so i also appreciate that as well so i will try to keep this brief just kind of in terms of audit summary the external auditors as you know were hired by the district through a competitive proposal process so the fiscal year 2020 financial statements was the fifth year of a five-year contract
114so this audit that you have before you tonight represents the end of that contract period um during this last year obviously there were a number of um changes and challenges and in fact this past year our audit team had very limited on-site field work i i believe last year we were working toward implementing new procedures to be able to do a lot of the work remotely so that was somewhat fortuitous if you will um but it actually was a little bit more required this last year during the the fact of the shutdown school closures limited staff on site so i just like to take a minute i know that mr hicks already mentioned the the number of staff hours that are put into the audit and in particular ms with bauman and miss spidel they
115both put a lot of hard work into getting a lot of the information remotely and having good policies and procedures in place governing the data that the district retains on computerized servers and whatnot made the process incredibly positive for both i think your staff as well as our staff so it was a very successful endeavor that being said we are looking forward to hopefully getting back out on site um in the future so um my my huge thanks to um staff so there are four different reports that are issued and you should have copies of all of them the first is the communication to governance there's a comprehensive annual financial report a single audit reporting package and then the uniform system of financial records compliance questionnaire and so i'll run through those briefly the communication
116to governance is required by professional standards for us to communicate certain information between the external auditors and the governing board and so up on the slides you can see there's quite a few just bulleted items i'll point out a couple of them and in particular i always like to point out that we had no difficulties that we encountered that we would need to communicate to the board and there were no disagreements with management about accounting policies or procedures or anything like that so those are very good and then of course our firm heimfield meech complied with all of the independence requirements that allow us to be your independent auditors the comprehensive annual financial report is the the district's financial statements so it's a very long report i have a copy of it in front of
117me it's i don't know 148 pages so you can you can read that at your leisure but also if you wanted to look at very specific information i've highlighted some different page numbers that you might draw your attention to the first and foremost is the fact that the district received an unmodified opinion that's what we like to refer to as a clean opinion and that's the best that you can do in terms of financial statement reporting and then there's some other information i've given you some page ranges management's discussion and analysis is particularly useful because it kind of tells sort of in story format and words what happened and what transpired over the last couple of years how is the financial performance of the district compared to the past um and then of course you've
118got all sorts of other information um throughout the rest of it there's a lot of tables and um figures in the statistical section which kind of presents like a 10-year history of financial information for the district as well and then the single audit reporting package this is um this is the report it's much smaller in nature and it has not very many um numbers but it has a lot of words so this is the the report that's required because the district is the recipient of a lot of federal dollars and i'm sure so last fiscal year for fiscal year 20 the district expended over 18 million dollars worth of federal dollars which is a very sizable chunk of course there's a lot of focus on federal expenditures especially as we look toward the fact that
119there have been quite a number of different bills that have been enacted at the federal level so a lot of additional federal expenditures are coming into the district last year the major federal program that we tested was the child nutrition cluster so the auditors are required to go through a process of risk assessment and we rotate the largest federal programs just a little preview next year we're going to be looking at things like esser and esg and things like that because those are brand new federal programs to the district and so there's no opportunity for us to avoid looking at those so those just it's kind of like an open book audit over here you know those are the ones that we'll be looking at for the subsequent year um this report also goes over
120any what we refer to as specific audit findings so there were no weaknesses in internal control over the financial statements that were required to be reported but there was one weakness over the child nutrition cluster so like your national school lunch and breakfast programs that was required to be reported and it related to a specific requirement that the federal government requires that the district perform procedures to verify that vendors are not suspended or debarred so that particular issue was written up and then also included in the report is management's response to that and what the corrective action plan is to remedy that deficiency so that's also included in the report um in terms of timelines um all of the reports were issued within the required timelines there's a nine month deadline so the financial statements
121that we're reporting on tonight are for the year ended june 30th and ultimately everything you can see there's some different milestone dates that are required for various reports and all of those were issued in a timely fashion so there's no concerns with respect to that particular piece of the audit and then lastly i'll just sort of introduce this and step aside and let ms fidel take over from here but the uniform system of um financial records is a compliance questionnaire that is issued by the office of the auditor general and she's going to cover a little bit more about the specifics and the purpose of it and go over what the district's responses are to that thank you ms shields man and president members of the board we are going to review next the specifics
122on the usfr results for the school district as mentioned the usfr covers various areas about 20 different areas where the uniform system for financial records outline specific procedures that we must follow as it relates to budgeting financial reporting student attendance reporting etc and so we are required to follow all of those procedures within the usfr manual itself and then the auditor general extracts from that specific questions that are included in the usfr questionnaire and so the materiality thresholds are not reviewed by the auditors in these instances i believe i mentioned that in previous years as far as it's either a yes or no and so they do review the process they review the question and then based on our procedures as a district they determine whether that answer is a yes or no other questionnaire
123so you'll note there are 176 total questions on the on the usfr questionnaire we did have 171 with yes answers and there were five instances with no one in accounting records which you can go into a little bit more detail one in payroll which included a personnel file and then three within student attendance reporting for a 97.16 percent yes rate and so i would like to point out that while we are pleased with this high percentage of yes as ms shields mentioned we do as the school districts the public school district have undergo significant audits as it relates to other areas and program areas for example our student attendance reporting is reviewed by ade in detail our nutrition programs are reviewed our federal programs could undergo program reviews and so while this just provides an
124overview of the usfr compliance there are other programmatic reviews that are done throughout the year for the school districts i just wanted to point that out so the next couple slides just go over in detail and we did provide these um for your review in advance and so if you have any questions i'd be happy to answer them but just wanted to highlight the this audit compliance summary the format we've taken over the last few years is providing you the question that's on the questionnaire itself what the auditor comments noted so what was that instance of non-compliance and give a little bit of background on it and then what district action have we taken so when we do receive the auditor comments we do within our finance department um dole all those questions out to
125the individual departments that are responsible for those areas and really get what their corrective action that they've taken to address those we also provide for historical reference five years uh past reference whether or not that's been a finding and so is that a continued problem that we need to address was it just a clerical error maybe in this one instance and so it helps us to address what the corrective action we need to take moving forward and this next page is just an ongoing um we had a total of three student attendance reports so that's the the three behind those and then as ms shields mentioned there was a child nutrition cluster finding in the single audit area and so it notes there are the district corrective action taken um that was done and so
126um at this point this just provides a summary context of the information and so i'd be happy to go over any questions we did provide this in advance and so if you have anything i'd be happy to answer those hi uh just one quick question well first off um thank you miss shields um it's great to see you again and then [Music] miss spidel the one that i just have just a question it's because of the child nutrition cluster and it's been no for five years and now it's no again so right am i reading that it's actually it was not a finding in any of the previous fiscal years and so this is the first time now i'm reading it backwards okay never mind um the one that was was was it the person
127no no no yes yes okay never mind i was looking at something wrong um student attendance there's always you're never going to get a perfect you are not last year i have five so i was happy with my three but still five minutes and i know we've had conversations in the past with it being um just really so decentralized and and being overseen by so many different folks at the individual school sites while our student information systems team has done a great job of setting just some parameters and giving reporting requirements for them it is sometimes a training issue which i know that they are still going through and addressing i know our system has started up again our school reviews and so those had to be put on pause this past year but they're
128going back out again to the schools and giving those sites where they identify need a little bit more assistance they're ensuring that they're getting the appropriate training yeah it's just hard to get perfect on student attendance so um but yeah i thank you for everything that you've um put into it and the extra training that is needed and um but to have um five no's out of that's that's a great percentage um and it takes a lot of work in order to do that too so thank you i have a question uh regarding the the payroll piece just to clarify the um for the two or the five personnel files reviewed the file did not contain the background investigation form that doesn't mean the background investigation wasn't done right it was just the form wasn't
129the proper place that is correct i think at that time our hr department was um managing the retention of that a little bit differently than they are now so now it is centralized in that one file but at the time it was located outside and so that doesn't mean it wasn't done it just is not retained in that one centralized location okay okay thank you there's a reason why they call it usfr do you suffer you suffer thank you very much thank you very much but we need to pass it we need to vote on it motion by tracy store stinkville motion or second invite me ocean passes thank you oh do we need to refresh then motion passes so are we resuming then g2 okay and we were on section three anything else in
130section three i'm not sure which one we left off on now um it was the 3.2 and the 3.4 is what we were discussing and talking about the date or not the date the month or the time frame yeah and then we went through three three i think we're done with those now i think we so we ended with three four so three two three four are going to be brought back and that's the last i remember yeah okay and then three five is eliminated right okay so moving on to section 4. madam president under the elimination of policy governance anything relating to executive limitations was removed and there was such a large number of sections relating to school finance and other resources that the section was renamed from executive limitations to district source management
131or resource management so under resource management each of these subsections references statutory requirements relating to the operations of our of our basically the district budget thank you i'll open it up for a discussion on section 4. i didn't have anything i don't have anything either i'm just going to wait for miss jaffin to get back my president while we're waiting i'll just give some explanation of the process that went into these revisions based on the board's last study session where we received feedback that direction was taken into account and then we looked at current statute one thing that you will notice on all these policies that you will see a arizona revised statute reference and so we tried to identify any policy that did not have a statutory reference and either eliminated or group it
132under something that was related we divided this up among all the members of cabinet based on the areas of specialty and then we went back and looked at the asba policies the current policies the statute and then our practice and some of the things that we identified were easily re-allocated into other sections to better align them to the topics and then others were just good judgment decisions that were recommended so with that we can continue okay thank you do you any discussion or feedback on section four okay i think we're good to move to section five though all right moving to section five and that is support services i'll open it up for any discussion or comments i don't think i have anything in there either oh wait a minute was it can you clarify
133um the red line on superintendent and change to district and and what that means and president do you have a specific reference um i'm just going to throw one out um so uh section 5.2 when it speaks to pest control application madam president the feedback from the board of the last study session to redirect the policy governance which was very much ends in means and [Music] everything was worded pretty much in the superintendent shall not fail to blank blank blank and as we went through this there was the intent to take the language out that was consistent with the superintendent shall not fail anytime that that was there we put the the reference to the district shall and in this case this is an example where multiple times it says the superintendent may that was
134just changed to the district may to maintain the consistency from the changes of the superintendent shall not fail to whereas it says the district shall we made these changes here as well okay thank you okay yeah moving to section six and that is facilities development um not much in oh he left not much in his department here there kind of present also if i could just many of the changes that were more recently made throughout the year are now starting to show in these later sections so for example 6.2 naming facilities that was one that was more recently brought forward which the board had recently changed so some of these are still pretty fresh even though that they're being brought back again just a few months later okay get rid of that i'm guessing no
135one has anything on section six okay moving to section seven personnel that was pretty easy trying to give people some time to scan it just to make sure they don't have something so if you know you don't have something tell me i don't i don't okay okay all right [Laughter] all right um and i'm sorry that was seven right so we're on section eight meet and confer we're almost there no i'm good okay all right thank you yeah we did it going to information item g3 for the 2021 2022 dysart k38 online update dr kellis madam president members of the board members of cabinet this evening administration will present information on plans for addressing online instruction for students in grades k through 8 next school year and i'll let dr pauline introduce this item thank
136you madam president members of the board dr kell's cabinet it's my pleasure to present tonight with dana k director of pre-k 8 curriculum and instruction assessment we're excited to present dice arcade online tonight as you know throughout this covet year we have had remote learning options for parents at k-8 and we worked hard last summer to quickly pull that together so parents had an at-home option and in general between our schools we had anywhere from 15 to 25 percent of students in our schools select that option and so it's a sizable number about 3 400 students in all this year we're in remote learning and we made some changes to that remote learning as we learned and grew throughout the year and we want to come together to create a more distinct separate program that
137would be a more quality experience and then offer it to parents we do we do believe more families will probably be back in person learning in the fall we expect smaller numbers but that's yet to be determined so we'll give an overview and some specifics and we'll take any questions so it'll be a excellent program for students and their families to engage in online learning we will have a consistent schedule 8 15 to 3 o'clock across the district so that we can better coordinate related services and specials and whatnot and students will have their core classes plus art and pe and florida virtual will be the online particular resource all righty good evening madam president governing board members dr kellison cabinet super excited to talk about dysart k8 online it will be taught by dysart
138teachers their only responsibility will be to teach the online students so like we started earlier in the year they had both in person and online they will only have online students our goal is for teachers to teach only one grade level or content area so sixth seventh and eighth grade there may be one math teacher that teaches sixth seventh and eighth grade only their content dice rka online teachers will teach from a classroom and students of course can access their learning from anywhere and instruction will follow grade level pacing and small group instruction we'll go into more specific in just a little bit we still want these students to be able to participate in extracurricular activities so they can attend any before or after school activity or sport of their home or open enrolled school
139of course they must attend these in person so now for the exciting part what what would the day look like so really there's three parts to the day there is a huddle which will be required there's a live lesson which will be required and then there's dysart learning time so this is just a sample schedule but every day kids would attend for about 15 minutes to 30 minutes a huddle this is a time where kids that are online can get to see each other get to know the teacher and feel like they're part of a class as well as the teacher allowing time to talk about the goals of the week as well as the goals for the day the live lesson this is where the teacher will be teaching and we're going to designate
14030 minutes for math 30 minutes for language arts and 30 minutes for science and social studies we realize that our students do need that interaction with the teacher and that learning from the teacher and so we're going to provide that opportunity of time the rest of the day they still get their lunch they still get their specials but the dysart learning time is the exciting part this is where students get to work online independently through florida virtual but the teacher will be calling certain students to small group instruction this may be to enrich or this may be to remediate and go over skills they may not have had so this is just what a typical day could look like i think we learned so much from this year and realized it's great for them to
141be online and be able to work by themselves independently but still be part of that class and also get that live teaching from the teacher so we felt like this kind of hit the best of both worlds moving on we know that some of our students were very successful online learning but some definitely struggled and we wanted to place some criteria in place for our k-8 students for next year to help more students be successful so the criteria that we have talked about is that the final grade on the report card is a passing grade in both math and reading for the 2021 school year so for students to be able to enroll in dysart k-8 online they would have to be passing both math and reading at the end of this school year students
142are being promoted to the next grade level and they're not being retained for the 21 22 school year um if applicable iep team approval so corey knows that teams would be able to meet and be able to talk about that kids with iep some of them would still be able to attend if it meets their needs and also passing grades quarterly in both math and reading to continue enrollment so again putting just things in place to what we learned and try to make it really successful for our students the next steps uh tomorrow april 15th we're going to go live and share that with ka parents via infinite campus and social media so everything that we're sharing with you about dice rk8 online will be shared with our families and then dr pulling and i
143are super excited about april 19th we're going to do a facebook live go into a little bit more detail about it and then we're going to open the enrollment process so that our families can join us if they would like so that's the end of our presentation any questions for dr polling wow you shifted that really quickly i have a question smooth move by the way nice lady um so in the back in the schedule why are science and social studies lumped together i feel like they should be two different sections instead of just 15 minutes on each or every other day sure so with um usually the k5 it usually winds up being where they teach a unit they finish the unit and then go to the next subject in the unit if it
144is the content it would probably only be that content that teacher may just be teaching that so again it's very flexible we also talked about flexibility in the k1 we may need some more time in language arts in the beginning of the year so just really depending on your class your kids your needs and your grade level so this is flexible yeah i'm starting an opportunity and it's really teacher flexibility a teacher can decide here's a schedule here's what i want to do they really have the autonomy to say here's what the unit needs here's what my kids need so these are just suggestions for the teacher okay i guess my concern is i've seen how it works when there's only three teachers there's a reading teacher a math teacher and then a science teacher
145and then they're supposed to do social studies the last half hour of the day and it never gets done so i guess that's my biggest concern [Music] is making sure that science and social studies have equal importance with the other subject levels absolutely and it would again this is just um a sample but we really wanted to outline that there needs to be dedicated time to every subject every day was our was our point in the way we did that we agree with you though on social studies thank you i have a couple questions um first of all thank you for the presentation i'm excited that there's some structure around it for next year um as far as the staffing like if so now and i'm glad too that teachers can just focus on online
146or in person rather than having to juggle both but what does that mean as far does that mean we're going to have like double the staffing which obviously we can't probably when hr did their enrollment projections for next year they projected based on the total number of students like i said right now we had 15 to 25 of students in remote learning so they did based on the total number and so the staffing the ratios are already in place for each school and so we would work with each school on the number of students they have signed up for online learning and then work with hr in a process to make sure that teachers that already in the school are assigned to those okay so it's not like it's going to be an impact to
147the budget okay no we're already staffed at our enrollment numbers what our projections are and we're staying with those projections that's good um and then just for clarification so other than if a student is called for small group um and then other than that hour and a half of live lesson are students pretty much on their own they would be that's that's correct and that's what parents are choosing this online learning for to be on their own they will they will follow through on the florida virtual curriculum as well as the teacher and that's why to me the huddle is so important because the teacher is going to set the tone for the day of the things that the students need to do as well as the goals for the end of the week of
148the things they need to accomplish and also things that they could do if they finished their work for the week so then and i i don't remember on the schedule was there something at the end like there was was there another like check-in later in the day there was a check-in right after lunch is the way we were doing it um because if what we found from this year is that parents really wanted that autonomy to have their day and be able to do the learning when they chose to do it did you guys consider having like a check-in at the end of the day just to have another opportunity for students and teachers to connect whether it be hey i want to make sure you're still you're still with us for the day or
149another opportunity to ask any questions before the day's done and teacher's not available anymore and that's why we did do the check-in right after lunch is what the team was thinking but as well remember just like any teacher there's email and there's definitely time before after school if a student needs help that the teacher is available to provide that opportunity for them as well so what's your feel on the fact because i know like through the online learning the biggest con other than florida virtual unfortunately i've i haven't heard a lot of good uh feedback from some people without that style that model um and so incorporating that either level of difficulty or just level of adjustment that just wasn't working for some students i know for some it was great um and the fact
150that then we were losing track of kids like kids either they there there was that learning loss because for some of them they either just weren't getting it on their own or they weren't um they weren't attending they're following a schedule they should how are we going to make sure that we're not having a repeat of this year where we're especially for the younger kids you know k8 that we're not going to have a repeat where these kids just kind of get lost or they're really not especially for two working like parent families where they're on their own i mean i suppose you're going to capture them because if their grades fall obviously they can't do it but once their grades fall it's too late as far as just kind of trying to set them
151up for success i think the criteria that we're putting in place is going to help that so the kids that were unsuccessful this year were saying you're not going to be in dysart k8 online which i think will help kids get back into the classroom as well as keeping that criteria in place for the whole year i think that the small group instruction will help catch those kids up with the teacher and i think what we've really missed too was these live lessons and really making sure that the kids are getting that teaching so florida virtual is a resource but teachers need to teach the standards and so this gives them an opportunity to engage students in that learning and then the florida virtual curriculum allows them to independently work after that do you feel
152confident that just that one live lesson just once a day is going to be satisfactory to me that's something we'll certainly monitor and see you know talking with teachers is that working how is it working and certainly the teachers are setting their schedules so we will work with them to make adjustments as needed okay thank you absolutely um just one question uh and had i believe you said that they need to be passing math and reading this year in order to do it for next year um we're holding true to that okay okay ma'am president missouri i would add a caveat to that but if the conditions in the world change and we have another [Music] form of pandemic or whatnot obviously would monitor and adjust but the intent here is that this is not
153a coveted relief plan this is an option for those who can be successful online and want that as a choice um i guess something i am concerned about is how flexible can we be with families who maybe enroll in the online k-8 say just for instance have a kindergartner and one of the parents is at home and then their life situation changes and where what the other parent needs to become employed something at home changes where they can't be home so are we allowing for opportunities to enroll in for in-person or do we cut them off at a certain point i i mean how do we manage that sure so what we were saying is that we were going to allow movement at the end of each quarter okay so right now they're they're kind
154of coming and going and it's been very difficult on the learning of the students and and the teacher but we thought if we can finish a quarter close grades and then we're going to give them three to four days to make their decision if they want to move from brick and mortar back to online or online back to brick and mortar so there'd be a three to four day window right after the quarter that they can move back okay and that's the only opportunity i mean if they had a family emergency though or what what what i'm sure there's offered yeah i mean certainly we would listen to and see what they what what was going on but with with the families what their needs are but we are trying to provide more structure so
155it's not so fluid i i i'm not exaggerating what we have families say we need to go out of town for two weeks want to switch to high school for two weeks then come back and it it was truly truly chaotic and this will be a much more distinct separate program and so it will be a significant move to go you know back and forth okay thank you you're welcome i do have another question um do we have intervention set steps set for students who are not passing their classes like so if you know student a is passing math and reading right now and they pass first quarter but they don't pass second quarter does that mean third quarter they move back to online or do we give them another quarter to bring it up
156how does that work i think we'd have to kind of work through that next year as well i it everything's so dependent on the student and the class and and what's going on and also other things that are going on their lives so i think there's definitely room for discussion depending on the student okay because i know that's been one of the concerns this year is um just students a lot of online students people who chose to be online are just failing and teachers are going i'm here i'm here i'm ready to help you and then there's no consequence there's no intervention or continuity and that child just is lost so yeah i guess that's another concern absolutely that's been a challenge this year for sure so what's the answer to that just the more
157structure and so again having enrollment criteria to get in and have a dedicated teacher and that teacher also has the support of the principal assistant principal social worker so it's still a team approach and yes there's interventionists available and it's more support but definitely just making it more structured and um and more supportive for students we feel like will be helpful at the same time we've had principals tell stories if they're going knocking on doors of these students have disappeared and they still can't get people and they make weekly calls and letters and our staff are making tremendous efforts to reach out to these students who have kind of ghosted us as the term that just came up and so we'll continue to make extensive efforts but for sure there are some students who have
158just for whatever reason or are not checking in and we cannot get a hold of them so how long do we go how long do we let them fail before we require them to go back to brick and mortar right now we're saying quarterly okay so if they fail first quarter second quarter we say no you've got to go back to school yeah correct okay yep yep so right after the quarter ends that next week they have that we're either go they either have the opportunity to move back and forth or that would be something that we will move them back and forth okay because right now i feel like i just kind of got conflicting answers you said they have the opportunity to go back and forth but i want to make sure that
159if a student fails for an entire quarter we're not just gonna let him keep failing second quarter and third quarter we are saying no you agreed to this you fail first quarter you are going back in person that is what our district is saying that's correct yes it's just president jeff and i think the the ambiguity there is with the two questions um madam president densmore asked if there's a life change in the family situation can they opt to move and the other is if they're failing they don't have that option they would be moved okay because that was my question is if they are failing if they are clearly failing if they fall to like a d or an f are we going to require that they go back to in person at the
160quarter change yes we're not just giving them the option saying okay it's all right that's correct okay yes i wonder do we have maybe um have you guys considered having like almost like a little contract that the student the parents all kind of sign like so they know right up front if i if i'm failing at the quarter i'm definitely moving back it's not even like a well we're conference about it like it's have you guys thought of that so what we have talked about is at the start of the school year having a parent meeting as well as a student meeting so that everyone's on board and understands this because it's one thing to have facebook live in april but we want to hit them right when school starts letting them know exactly what
161it's going to look like sound like so that we're all on the same page and we start off because we want all of our kids to be successful so yes it is in the planning stages that's good and just thank you to clarify um on miss chapman's question so if they fail first quarter and then they are required to go back to brick and mortar if they pass second quarter they're not allowed to go back to at home right they're required to stay in brick and mortar for the rest of the year yeah my feeling the goal is to get them back in school we do the vast majority of students are more successful in the classroom we've seen that this year so and just to ensure that we don't have to flip-flop our staffing
162model constantly right correct two correct so once they're put back into school um then they don't have the option to go back to online that's what you're saying for that year and president to the old adage never say never but that's that's the intent right okay cool thank you so much all right next we have item g4 the update on dysarts covid protocol and mitigation plan dr kellis thank you madam president members of the board and members of cabinet and our ongoing communication and shared dialogue with the board mr dean will introduce this item good evening madam president members of the governing board dr kellis and members of cabinet this evening we provide information to the governing board on our regular protocol updates that we have brought to the board the last meetings or so
163and we will start with asking for the slide to be advanced so the first piece that we would like to just um make the board aware of is a change in our school lunch protocol with southwest foods and and the change involves two pieces the first is that they are moving the milk cooler location back to its normal look it's let me rephrase that back to its pre-covered location and so um it has been placed back to its normal place as well as a change in the distribution of milk students now take their own milk from the cooler as opposed to having a milk set on the tray for them and so that's the first change in our school lunch protocol and then additionally again moving back towards a more normal feeding operation and that
164is that wrapped items will be placed on a tray rather than in a bag we everything had been put into a bag previously now will be placed on a tray again as we look to get back to some more assemblance of a normal operations um with food service and so that those are two changes the southwest has made that we wanted to make sure that we updated the board on let me go back to the very first page and that is the cases web page pause as the board is aware we have a um a case update page on our website it's dysert.org cases and on that site by school it lists the number of cases active cases at one given time we have been updating that page twice a week as of um today
165there were a total of six cases there are zero cases at the elementary school and the six cases are currently at the high school between the months of january and april we saw a an 84 percent decrease in the views to that webpage and between march and april we've seen a 43 decrease in views to that page what we are recommending this evening is placing a pause on continued case updates at this point in time for the last four to five weeks of the school year and we're asking the board to weigh in on on that recommended recommended pause and so we'll pause at this point in time to have dialogue regarding the recommendation so the school lunch i'm assuming everything that we're doing is probably in um aligned with the cdc guidelines or there's
166that that recommendation came from somewhere obviously or is that where did that come from madam president um remember pritchard so the the case web page that we have um was not a directive of the cdc um it was something that we did as a community effort to provide transparency in terms of the number of case active cases at our school as the board will remember we have quarantined many thousands and thousands and thousands of students as a precaution as it related to our case aspects and so yes you are correct that the protocols that we still have in place are aligned with cdc and or arizona department of health services maricopa county department of health services what we are recommending at this point in time because the case numbers have become so small is just
167pausing that and we've seen that small number for a number of weeks at this point in time our staff cases are i believe mr croto reported yesterday that we had zero staff cases and our student cases are anywhere between three four five and six in a given week and so rather than continually updating that piece we're just recommending just placing a pause on that page um and hoping that we don't have to return um to a time where the numbers um start to grow to the point where we would need to revisit starting that page again twice a week and i'm i'm so sorry the cdc question that was in regard to the food handling oh i'm sorry no that's my fault i didn't i you were supposed to read my mind yeah um no
168worries whatsoever so i just gave you a long answer that had nothing to do with your life what if i did have it it's one of my specialties by the way i'm interested in like why we're we can talk all day but the uh the the food handling thing is that something that they're saying we don't have to worry about all the excessive touching as much anymore because the cases are lower so the one thing that the cdc has come out um strongly and indicated is that um the the possibility of of getting covet 19 through transference of objects is very very low um and so certainly southwest food services would not have made that recommendation or made that change um had that not been in accordance with that okay and then the pause is
169it because is there just a lot of manpower that goes into updating that there is there's a lot of manpower we continue to collect the information we continue to provide that information to the county as we're required to do but yes um for the the number of cases that we have at this point in time um the the manpower involved is not um equal to the current task and obviously if if cases started soaring again we would go back to we certainly would yeah so any other um aspects of conversation as it relates either to um the lunch piece or um the the the web page uh pause madam president so with that with the web page pause um we will still have a web page we will still have a web page information yes
170the the web page will not go away um it will be updated to indicate that we have paused it due to a very low case number threshold um and yes our all of our information related to covet our covered protocols they will remain okay we do look forward by the way to the day when we can get rid of those oh yeah would it be possible just to have a generic email address so that if someone did have because i guess you know where i'm where my brain is is if someone is utilizing the the online services and maybe they're they're nervous about about going to in person if they wanted to keep up on that themselves could they email and get the information they they certainly could they certainly could they could also contact
171their site um their site would be yeah yeah their site would be able to provide that information as well okay so would you would you maybe just direct them to their school site yes and and that's a very easy um a very easy statement on a website yeah absolutely perfect any other conversation with the board on these two items we have one more um to quickly discuss let me rephrase that we have one more to discuss and that is masks this slide is titled incorrectly we did speak last time about masks during exercise but this is just masks in general and our recommendation is to continue the mask protocol to keep that in place through the end of the school year and then we would revisit this conversation for summer school and for next school
172year as well however with 26 days of school remaining it is our recommendation that we continue to stay in accordance with those policies that have guided us thus far and keep our mass protocols in place in light of the parents and individuals that went down to the state and the 11 000 signatures that they had presented how much pushback have we received with regarding the masks miranda president member sawyer think bill we have um received a few emails um either to the superintendent's box or to student services um we have responded to those by and large parents have understood that our protocols are remaining in place for the last few days of school the last few weeks of school those parents that have chosen not or or choose not to comply with our protocols through
173the end of the school year we offer them the online option um as well we are not denying any of our students to attend school we are providing options for them should they not choose to comply for the remainder of the school year okay because the air of the environment that was down there and you know parents have every right to withdraw their children but there were several that were down there the stating that um if their voices were not met then they were going to go ahead and withdraw their students from their particular schools we have not seen a large amount of withdrawals from our school system i would also echo that this recommendation to continue through the end of the school year is in line with district and charter schools throughout the state
174thank you however we will revisit um this topic um again as it pertains to summer school and heading into next school year since since you left it on the header you know the mask during exercise i just want to clarify that is for exercise and recess right madam president um specifically we spoke with our schools about recess and pe um and those were the two areas that of specific examples that we provided to our schools and certainly if students are exerting themselves during recess which we would hope they would do it's an opportunity for exercise then they should not be wearing masks during that time okay if they're not exerting themselves are they because i'm also thinking not just k8 but like high school their recess is like during their lunch time and they have
175free time whatever if it's during that time and they're not eating or they're not running around then even though it's considered recess is the expectation that they keep their masks on madam president member pritchard um we would hope that our high school kids were not running around during recess um as you stated you know during lunch um right exactly exactly we our high school administrators and our security guards do their best to to continue to ask students to comply with masks our high school students have done a tremendous job during the school year um we found very early that they were willing to comply with any of our requests so just so they could stay in school and so they have they continue to do that i've seen students in hallways playing the xylophone with
176no one else around no one within 10 feet of them and and they've had masks on and so um they've done a tremendous job with that i will tell you that we do have students when they're outside during lunch who take their masks off occasionally and and talk with with other students um our administration and security do the best they can to continue to try to police that yeah and that unless you're eating or you're yeah if you're eating drinking um otherwise it's on correct that would be the what the protocol would be okay i just want to clarify that and i do want because you brought up a good point and i i'm just very um gosh beyond impressed uh especially also at the maturity level as well at such a young age but
177you're right i've seen in the high schools where students wear their masks all the time and and i was at a game and um there were students who it was spirit line and and they were told obviously if you're exercising you don't have to have it up and there were times when they still wore their masks and i i asked my daughter about it afterwards and i'm like just curious i said so you know you could have had it down if you were getting you know it was hard to breathe whatever when you're exercising and she's like you know we talked about it but we just feel safer like we just prefer to like we're fine like to have it on especially if it's like little things that they're doing but i thought wow you
178would think that i i just think the maturity level of some of these kids and you figure freshmen can be what 14 years old even you know having the wherewithal to be like you know and if pandemic i'm going to do my part i feel safe it's kind of ingrained and i just i don't know that just struck me as very um like i said i just i was very impressed by our young students very good safety is definitely a priority for them and like you said they want to stay in school and they're doing their part so good for them any other questions as it relates to our code protocol update for the evening or answers we'll take answers to you'll take the answers thank you all right moving to item h1 no sorry
179all right moving to item h2 dr kellis madam president members of the board members of cabinet this evening mr croto will introduce this item thank you dr kellis madam president members of the board superintendent kelly's cabinet and guests tonight we're going to talk about revising our pay for performance our 301 plan for the 20 20 21 school year so the plan that you already have approved and actually revised once before uh we are in need of revising that again a little background on that on march 18th of this year governor doug ducey signed the senate bill 1165 into law that sb 1165 provided an emergency measure that exempts school districts from conducting performance evaluations of teachers and principals for this school year the 2021 school year in addition it states that a regular evaluation for
180effectiveness in the 2021 school year is not required for a teacher to be eligible to receive performance pay from the classroom site fund as a district i want to assure you that we have and will complete all evaluations by the time that the governor signed this we pretty much were 99.9 complete with all of all our evaluations anyway so we have gone forward and completed all our evaluations however in our current format we will not have the ability to calculate the effectiveness classifications for the teacher so that's the highly effective the effective the developing and the ineffective classifications so the problem is that currently our 301 performance plan allocates about 33 percent of the funding in the plan to all of our eligible employees based on their effectiveness classification the 301 committee got together which
181is comprised of our dea representatives administration and brought forth a recommendation to one of the following options for the governing board to consider to replace that 33 percent option one is that all eligible employees received 33 percent of the performance pay for the effectiveness component based on the passing of senate bill 1165 what does that mean senate bill 1165 gives the governing board the opportunity to say we're going to give them the 33 percent uh we does not need to be tied to their effectiveness classification or to an evaluation the governor signed that bill um we have the ability to do that that is option one option two is that all eligible employees receive performance pay based on their ratings in domains one through three of their final professional practice ratings report so of their
182evaluation there are a set of domains that each teacher is evaluated on we would score those as the following so if they received a distinguished in one of the performance indicators in the domain they would get three points proficient two points and so on we would add up all those totals divide by the total number and it gives us a percentage in those percentages the payout of the 33 percent would be as follows if they received a 75 percent to 100 percent they would receive a hundred percent of the allocated funds if they were in the category of 60 to 74 percent also 100 of the funds 26 to 59 percent 80 of the funds and zero to 25 percent zero percent of the funds um in anticipation of a question you may ask why
183are the first two categories 100 percent those are in line with the current effectiveness classifications if you look um on the plan that's already approved uh the highly effective and the effective both receive a hundred percent so the committee felt it was necessary to align um those percentages to the current um effectiveness classification payouts so that's why you see those percentages there um it's important to note here too that currently we have employees on the alternative performance evaluation cycle so they were three years of highly effective and they went to the alternative performance cycle if they are on that alternative performance cycle currently then they will receive a hundred percent in option two option three and that's coming before you is that all eligible employees receive the thirty three percent uh pay for the performance
184plan based on completing five sessions of tutoring students before during or after school between tomorrow april 15th and may 20th 21. so only a few weeks left there this would be something additional that the teachers would need to complete in order to receive that 33 percent so with that that's covering that a little quickly i know you had it ahead of time i'll be glad to answer any questions or help in the discussion of which way the board would like to go mr croto you had already answered one of my questions and that was with the 100 um what of the three options um have these options um you know i know that they've come before the board tonight but um does the teaching staff know about these three options um madam president uh member
185uh sawyer sinkbill um yes uh on the 301 committee the way we comprise this every year we have a 301 committee from representatives from those groups so this plan went to that committee had the discussion and this is the recommendations that the committee has come forth with so i'm going to ask you which ones did they happen to lean towards um the committee is leaning towards option one obviously first and they felt that um you know it's been a very tough year our staff has done an amazing job with getting through the year and doing all that so option one was their first one and option two would be their second choice so um that is what the committee brought forward thank you for your honesty welcome i'm more partial myself to option two because
186it really is kind of more pay for performance since it is based off of their eval those are my thoughts okay what does it take to remain on the alternative performance evaluation cycle what needs to remain yeah as far as like is there some criteria to remain eligible for that particular evaluation cycle you said have being highly effective for three years will get you that option i'm just wondering and that'll always get you 100 of the funding or the and they have continuous evaluations still on that so they have to have a performance at a certain level in order to maintain that as they go through i would agree um with crystal my my preferences too only because i i i still think people should um you know have to they should be rewarded for
187their performance and i think it's something that keeps them motivated to do their best and um i just think that's a that's a fair and it's in line with what we used to do so i'm glad that i'm glad to hear that employees weren't necessarily looking into option three i'm thinking okay i'm dividing that out i've got a lump sum out by five hours it's like that's a pretty big hour lisa for what was it like 180 an hour or something that would come to so that's nice i mean because it's like that's um that's a little bit that's far off from what we're typical what we typically do so and with that it's also stressful at this time with just a few weeks of school left and they're trying to close it down and
188do all that so i would agree with you i just have a quick question and i probably already know is it state law as to the positions that are not eligible for this plan is that per state law madam president member grant yes it is state law um it's by funding codes and and mr hicks can do that but currently employees that are eligible have to be paid out of a 2100 code which all our teachers are paid out at but mr hicks can explain in more detail because he is a financial guru but yes there are laws that dictate who can and who cannot be paid out of the classroom site fund uh madam president members of the board uh mr croto sorry uh for interrupting that uh yes the classroom site fund was
189created when prop 301 was passed 20 years ago and in that was uh currently and we're still living under those rules is you have to be instructional you have to teach in the classroom so it's very limited right now there was a bill that was just past sb 1139 that was collapsing the buckets and it also expanded uh who was eligible so it included as mr croto was mentioning anybody coded to the 2100s as well so it added anybody that's in the student support services area and so from our usfr coding so it specifically references that so that means guidance counselors ots pt's sops psychs social workers are all now eligible if they'd like to be part of the plan i thought they were not i thought they were listed on the not eligible list
190yeah yes that is for the current plan that is for the current plan that you have adopted for this year moving forward starting next year's plan which we will probably intend to bring to you in a good governing board meeting in may those new rules will apply for the new plan but that plan is in development we will bring that to you for your input and for your approval in the future with the new bill changing now they'll be eligible i do have another question on the equivalent eligible out of the m o funds it says dean of students do we have a dean or are those like principals madam president mchaffin yes we do have teachers on assignment dean of students we currently have one in our district and that is at asante preparatory
191county we have staffing models if you remember that you approved a couple meetings ago for the new district staffing so it's based on the number of students in the school whether they receive no help for the principal a dean of students or an assistant principal and that's based off the staffing numbers staffing numbers are eight our student numbers sorry stu uh yes student number sorry thank you for the corrections student numbers population student population at the school i'm okay with either option one or option two um i i do agree with um that uh option three would be just a little too much uh to work on for the rest of the school year um and since there's no option four um yes option one or two i'm fine with more than five months and
192just so i understand option one that's just that's just giving the money no it's not tied any accountability or any criteria it's just everyone gets the 33 no matter what madam president remember pritchard that is correct um there's nothing tied to option number one can you remind me when the the funds are paid out from this madam president we believe that's july um we can look that up and let you know i guess where i'm going with that is if someone were to say not have signed their contract would they still be eligible to receive the 301 funds um madam president they are still eligible it's based off the year the past year so they are still eligible for these funds okay um i'm leaning towards towards option two as well i just i i
193think that option three is way too much to ask of of our staff at towards the end of the year um i agree that they've worked really hard and they've had a lot of things thrown at them and i just think that now is the time to kick their feet up a little bit and start relaxing and getting ready for summer you know after the after the test season anyway but um but yeah i would go with option two all right so i will motion to approve the revision for the district's pay for performance plan for eligible search certificated staff for the 2020 2021 school year with option two second do you need to reword that at all okay good perfect sounds good so we're at number four yes oh i think that's a sign
194we've been here too long okay make sure you have action discussions seven and eight added to your agenda yes all right we're on h4 moving to item h4 dr kellis thank you madam president members of the of the board and members of cabinet mr hicks will present this item good evening madam president members of the board superintendent dr kellis colleagues and community members i'm very happy to present on results-based funding here tonight now this will go pretty quick just because this is almost exactly like it was last year dollar amounts are changing a little bit so i'll hit on that and one other part but it is based on the spring 2019 test and so we didn't receive the funding or notification of it until about january and so we're bringing it here tonight but
195i'm not sure about funding for next year or if there's any statutorial change for next year's because they won't have a z merit to look at this and and provide this so this was legislation passed a few years ago that provided additional funding to those eligible schools the formula is on the next four slides and so really you get a dollar amount based on if you're in the top 13 percent or 20 percent if you're uh free and reduced school above 60 or just statewide so i just went through the first four slides um so it's just that easy and so this just shows the dollar amount so you can keep clicking um you keep clicking and there's also a component for alternative high schools so i just like to show this data just a
196little bit just to look it looks statewide here's how it breaks out this schools that are have zero to nine percent poverty or reported no free and reduced count so i did modify that a little bit for those that didn't apply and you can see they're getting the vast majority of the funding you can see the line break shows and then that's where money is redistributed based on if you're 60 frame reduced you can see that this is very highly correlated to socioeconomic status so schools where you have wealthy students get more money and schools were not don't and it's just reallocated coordinated at the six percent here's where our four schools dysart high school luke elementary and the 60 to 69 percent and surprise and dysart l in the 70s 79 so just like
197to provide that context over our results-based funding we received over eight hundred thousand dollars we'll click to the next slide um it does have uh very specific that the majority of funds must be used at the school cannot be supplanting and must be used for teacher salaries hires teachers for school leaders salaries classroom supplies and for other strategies portion of it could be used for expansion and replication of that school site as a quality model so we do not allocate all of it out to stipends for those people at the school or that were part of the school at the time we do reserve a little bit back for some replication and or classroom supplies in that sense go ahead and click to the next so here are the eligible positions teacher interventionist reading coach
198the principal assistant principal instructional assistant and paraprofessionals we do require the the criteria that you must have been employed in one of those eligible positions during the year in which the school generated the funding and is still continuously employed with the district so they still must be an employee of the district and had to work at one of those sites here is where there's a little bit of change last year um the teacher amount was 2000 and the reading the interventionist reading coach was 1750. we did receive more money so we're moving this payout up a little more so that we're still spending uh the majority and it's roughly around 70 percent of the funds on on these payouts and reserving the rest for either replication or classroom supply supplies of those so um the
199um it's based on i think i already mentioned the 2019 spring and we are just clarifying because we got questions last time of some people and so if you look at the last slide staff split between two schools so we did have had some staff split at two schools they don't get two shares they still get just the total amount of one of those positions whichever one they qualify if they qualify for two it's really like fifty percent of each at the two sites but if you were only a poor point five at that we still pay the full share in that sense so uh we're i mean oh it represents around 85 percent i'm sorry i thought it was 70 so i apologize for that and we will make the final payments uh we
200have not received all the money i think we received 60 of money the other 40 we get at the end of may and so we'll make these payments as soon as we get the final payment uh to pay out to all staff to those eligible staff and i'll stand for any questions so unlike the 301 pots or people um this is much more limited on who gets this benefit just teachers interventionist principal assistant principals yes and under that plan proposal eligible positions that's per statute or is that our policy um madam president members of the board specific identification did not so there could be if we'd just like to give it all to teachers it lists that we can give it to all those eligible positions so we've identified it and tiered it and just
201last year talked with dea and administration cabinet and looked at it with very little changes this year we just increased the teacher amount just to make sure because we got more money so we gave more to the teacher and that interventionist so that was teacher went at 500 over last year and interventionists went up 250 over so it's not specific in statute of those exact positions but all of them qualify and then we tiered it that way last year and so just falling in line with those tiers thank you you good for a motion or yeah yeah i will motion to approve the plan to distribute the results-based funding for fiscal year 2021 second um [Music] passes moving to item h5 2020 2021 summer school dr kellis thank you madam president members of the board
202and members of cabinet this will be a joint presentation by several of the cabinet members and we'll start off with mr dean good evening madam president members of the governing board dr kellis and members of cabinet this evening as we begin to head to the final stretches of this school year and look towards next school year the information this evening presented on summer school is a formal a formal intent to address the learning loss that has occurred during the course of this school year this will be the first of many pieces that will be rolled through next school year but this evening we're excited to provide to the board information related to the summer school program for 2021 as well as request the board to approve funding structures related to such to start with we're
203going to talk about our summer school framework so for this summer um and and i i should remind the board before we start that it's been many years since we've had this extensive of a plan for in-person summer school we have offered high school online summer school for the last several years and we have offered it again this year and currently we have 1096 students that have enrolled in high school online summer school which actually began this week of those 1096 students 1026 of them are taking credits to get ahead in high school and not for credit recovery so this will be the first time in in a number of years that we will be running an extensive ground summer school so high school will offer summer school through two summer terms the first will
204be june 7th through the 24th and the second through july 6th through the 22nd within each term there will be two sessions that will have three hours of instruction as well as an additional hour of prep time for teachers in each session so teachers will teach three hours in the morning and have an opportunity for three hours in the afternoon as well the intent of the high school summer school ground program is credit recovery and to assist those students who have fallen behind in credits during the course of this year or past years to get them back on track for graduation whether they be freshmen sophomores or juniors um at seniors as well the k-8 summer school will also run two summer terms terms again june 7th through the 24th and the 6th through the
20522nd however at the k-8 summer school framework they will have one session each day and that will be a morning session again three hours of instruction with an additional hour of prep time for the teachers in terms of the high school we will be running summer school at all five high schools sundown mountain will be designated the high school spot for seniors who are there for graduate credit recovery for those students who did not meet the requirements for graduation this year they will be provided an opportunity at sundown mountain during the summer in june to be able to make up credits in order to graduate with their cohort dysart high shadow ridge valley vista and willow canyon will hold ground summer schools for students in 9th through 11th grade current 9th through 11th graders and
206again the intent of that is for credit recovery to make sure that those students get back on track for on-time graduation and as we stated on the previous slide there will be both am and pm sessions as long as the number of students for summer school remains steady to be able to hold those pieces we are looking at holding high school summer school classes at a very low number we are looking at a number of 10 for a high school class to make in the summer that provides great opportunities for our teachers for intervention and to work with students in very small numbers to make sure that we get them back on track and get credits made up to put them on that graduation track and with that i'll pass to dr polling who will
207talk about our k-8 summer school thank you mr dean um as you know we have 20 elementary schools but eight of our elementary schools will be going a massive transformation this summer creating four middle schools and four k-4 schools so those eight schools the students who are going to summer school will be housed at a local school that is not impacted by those moves we'll have a bus that picks up those students in front of the school takes them to their summer school site and then drops them back after summer school so we're hosting it on 12 sites it'll be a math and reading focus and is for students to address learning loss some students will be required to attend in lieu of retention it'll also address a special education student's needs as well as
208a 21st century program and those five schools that have the 21st century grant so that's kind of the behind the scenes of of who are the different groups attending in the in the purposes but it's one unified front of summer school for k-8 students so i'll turn it over to mr crota to address the uh hr aspects i'm sorry real quick dr paul who did you say before 21st century we have five 24 first century schools right this is the 21st century grant didn't you say something that right before 21st century i think he said it was another special education but thank you very much so in in lieu of doing a comp ed for all the issues of cope and whatnot we're offering it to every special education student and then meeting their needs
209in that way thank you okay our pay structure um since it's such a big operation obviously it's going to require a lot of staff to staff summer school and make it work therefore we came up with a very very competitive and aggressive pay structure and as you can see in front of you we are proposing to pay teachers and behavior coaches the two thousand eighty dollar stipend per session as mr dean and dr polling talked about earlier there are four sessions for high school and two for elementary admin would be a 2600 stipend procession classified all classified positions that work in summer school will be paid 25 dollars per hour for all positions and our slps our ots and our pts we know those are very very competitive uh areas and they will be pa
210paid uh 3 120 stipend per session that they work it's important to note that any employees that are currently under contract or required to work they cannot be paid double so if they're required to work by contract they cannot be paid these stipends at the same time they're already under contract already being paid by the district so this will be over and above outside their contract so for instance admin works in july admin could not earn a stipend of 2600 in july on top of the pay that they already get in july so that's important to note and that is going out on all our postings so we make that very clear that if they're under contract or currently in in classified in the classified world that they're required to work by their work calendar
211that the governing board has approved that they will not be paid both times for that so very important to note there and then i will turn it up over to ken hicks so he can describe where all this money is coming from thank you very much um and so it is a combination and so i think and previous a lot of people have heard me say uh as people have committed were using our federal funds yes 21st century is already budgeted and already put it in so those federal funds will be coming so3 under the american recovery plan did we have a requirement that 20 of the funds were spent on learning loss this directly this directly addresses that so this would be a good use of it we still haven't been able to apply
212for those funds yet because add has not opened up the application which is fine because we're still working on sr1 and sr2 and so that would complicate things but that is still available and so and we also have a bill i think it's hb 2887 on learning loss it's still working its way through the legislature to address some learning loss in that sense this would also be a perfect use of that so i'm committing that it's either going to be the state fund that's going to the state legislature the bill that passes to help address it which we've asked for it to be retroactive back to the beginning of summer because a lot of the districts are asking for additional funds for summer school to help in that sense and so it would either be
213that that bill or it would be coming out at s for funds we also believe this is going to be more than one year and so in our planning we're looking at that the sr is going to have to cover a couple years of this at least that this is not just going to be a one year solution or one summer solution to find it attached to the agenda item i did put a spreadsheet to give you an estimate of how we're calculating all of this and identifying every position at the elementary the high school the sundown special ed all the district-wide positions estimated cost for cleaning because we normally don't have full daily cleaning in this we normally do spring or summer cleaning which is completely different and so we'll have the cleaning costs
214and also the food service providing meals they'll probably look closer to grab and go's because we're also providing transportation and moving on especially at the high school you'll have coming and going and so working through all of that we estimate the cost right now around 4.3 it does fluctuate and these are high numbers if the students don't show up we don't hire the staff and we don't have the expense if more students show up which is it would be a great thing to help address this being in person we have the asser funds to commit to continue to help support this learning program and i think that is the last slide madam president we were more than happy to answer questions as it relates to summer school i will conclude by indicating that we have
215many high school students who mostly online high school students who have fallen behind in graduation credits we will be offering ground summer school to those students to make up credits so we believe that there are multiple opportunities for high school students to get back on track for graduation additionally our k-8 schools put out an interest in or solicited interest from parents related to summer school and had an overwhelming response for the number of people that had indicated that they would be sending their students to summer school for the summer this again is the first formal attempt heading towards next school year to begin to address the learning loss in addition to what's currently being done in our classrooms we will be expecting our teachers to return toward to return to a more normal classroom operation
216style in other words this is not going to be computer-based instruction we're expecting intervention-based instruction we're expecting direct instruction with our students and we look forward to the opportunity to continue to meet our students new needs and really formally begin to address that learning loss piece the we're asking the board for approval on the pay structure this evening the reason that request is being made is that this pay structure is outside of the mou approved summer school pay rate of 23 per hour and that's where we stand this evening so i'm more than happy to answer any questions or we're more than happy to answer any questions any difficult ones please address to ken hicks how are we going to hire the individuals to fill these positions is it i mean because there might especially
217with the pay structure there might be a lot of people that want to um take that opportunity so how are you going to screen or fill those positions madam president member pritchard those positions will be posted through hr um the intent would be that we would hire the administration summer school administrator initially and that they would work with the school administration um to hold those interviews for the other positions and begin to fill them throughout the course of the next few weeks but i mean as far as like how those how those individuals are chosen i mean because you're gonna have a lot of a lot of people that you know teach all different um sorry i'm starting to fade now uh subjects we have you know and they're all wonderful so how are you
218gonna we have more wonderful staff compared to the amount of positions we have open so i'm just wondering how are you going to make that do you have criteria or are you looking at certain things or is just based on availability we hope that we have we can't say to be blunt we hope we have that problem um it is very typical that um when you offer ground summer school um it is at times difficult to find um staff to teach as well part of the reason for the recommendation for the pay structure is to incentivize folks to teach um so if we have that problem that will be a good thing and then certainly we would you know we would work with our schools to develop criteria as to who they hire i see
219and then in regard to the um the seniors who need to make up credits this summer are those are those individuals allowed to walk with their class or technically now madam president mrs pritchard those students will students do not walk in the graduation ceremony unless they have met the requirements for graduation we do say that don't we um will they have anything to commemorate their achievements at the end of summer school should they make up those credits they would receive a diploma okay thank you you asked one of my questions uh christy but the other question i have is why does the high school summer school start online start before school ends madam president remember grant that's a great question and the reason for that is that the online summer school allows it is so
220long that it allows students to be able to earn one full credit um in in during that summer piece and so it affords enough hours um for students to to gain an entire credit rather than half a credit in a traditional summer school method thank you i'm [Music] excited to see the dollar amounts that we are paying receptionists or the security guards um because sometimes when you're calculating the dollar amounts for um those type of positions it's usually what their hourly normal hourly pay is so i'm i'm glad that you've actually done the twenty-five dollars madam president member serger singpil just as we are looking to incentivize our teachers to participate we're also looking to incentivize support staff to do so as well many people especially given this year are very much looking forward to
221time off in the summer um and and we need help in in with with staff to make sure that we're working towards addressing learning laws okay so yes i'm thankful for that that was probably mr croto's idea it was a team effort it was a team effort you know it was a team effort of many many people okay well some of those the crossing guards and whatever those are the ones that will not and teachers and also this will keep them from get having to go get a summer job that is very possible pay is you know incented for them to stick stick with the district the um i just want to make sure the benefits as far as the dollar amounts that includes state retirement and all that good stuff okay can't get past
222that can we are there any other questions looks good thank you for your time and consideration with approval of the motion i will make a motion to approve the 2020-2021 summer school pace structure as presented seconded by ms grant motion passes thank you moving to action item 6. and delegation of authority to accept service of process on behalf of the governing board dr kellis thank you madam president members of the board of members of cabinet the board may recall that this was a conversation that was had previously that would allow a district representative to receive legal service that is typically court documents or subpoenas or notifications of lawsuits and all the other things that are are delivered directly to board members that a representative of the district could receive those documents on behalf of the
223board members it was shared during that conversation that sometimes those process servers can be invasive into the private lives of board members and to avoid any discomfort that those could be directed directly to the district office during office hours and then provided to the board and subsequently then the district representative would make sure that the board members receive those documents as soon as possible is this one of those items where when we vote it's actually going to be a policy it would be as policy it's not in the policy manual but any action of the board is policy so i would just say if it's going to be an actual policy i would just um ask that and i know you'd said normally it's like within an hour or two but i would hope that
224we could write something like within 24 hours just to keep that communicate like if i there's only one time when i've really had an issue with the process server coming to my house at i don't know 10 o'clock at night so i'm fine with uh delegating someone else but i definitely would want to know like that day i would i mean if we're going to be sued especially if we're named i just i would want to know so um that's the only thing i would ask is if it's going to be a policy that we indicate that president miss pritchard i appreciate the the request for expedited notification i don't know that we can guarantee the 24 hours just again never say never and always never say always but if it's delivered on the at
225the end of the day on friday um it might not get until monday the next business day i mean like whoever receives it i'm sorry like so if you receive it on friday can you just send an email to the board saying hey we've received notice it's at the district we would make every effort to do so but there's no guarantee that it will happen within minutes or hours if it if we got it on five o'clock and everybody's gone for the day it might not happen until monday and just because that could be you know if it's something big and we hear it and not hear about it until like through the grapevine with the community i guess for that reason then i'm fine just having it delivered directly i always like to i'd
226rather not be blindsided i guess is what it is that's just my opinion so on the flip side of that just say for instance if we did approve this change tonight that's not necessarily a hundred percent either right so just because we voted in doesn't mean that the process server is not going to zoom behind my car and block me in i'm president that's correct now that that's ever happened well they have our home addresses we definitely cannot make policy that our home network extends beyond the boundaries of our districts so i just for clarification i feel like this is just so louisa can or whoever can accept this on our behalf it's not concrete that it has to happen we're giving her authority to do so so i don't feel like it's concrete like
227it has to be this way every time i i feel like we're just giving her the authority to say yep i got it and let us know madame president miss chaff and that's absolutely correct oftentimes a process server will come to the district with a pack of six or seven copies and say can i just leave these with you um it's a convenience um that you're absolutely right it doesn't have to happen we could be very sticklers about it and say no we're not accepting these on behalf of the board and you have to take it to their house this just gives permission for luisa to receive them if they bring a whole stack of them if the board wants to receive them personally that can also happen they you know our addresses are public
228and they could easily come to our house and then they could easily say member crystal chaffin and i even received one that had my husband's name on it also so it wasn't at 10 o'clock at night but they could still deliver it but yes i would say yes as soon as um one of them receive it they'll notify us still going to be up in the air they still could catch us catch her in the parking lot park behind her so i'll entertain a motion on this if before you do that i just have one sure to clarify the motion it the motion says to accept service on behalf of the governing board to the governing board secretary but down here we say to the board secretary and general counsel or his or her designee
229shouldn't that be in the in the motion as well his or her designee and president miss grant you can certainly add that to the motion just to for clarification that if the board secretary is not available because it says the board secretary and his or her designee um that way if you're out whoever else is in charge okay then i will move okay to approve the delegation of authority to accept service on behalf of the governing board to the governing board secretary and to general counsel or his or her designee to accept service of process i'll second call for the vote motion passes [Music] uh action item seven approval to pilot envision integrated mathematics by pearson savas dr kellis thank you madam president members of the board members of cabinet dr pulling will introduce this
230item yes good evening madam president members of the board dr kelsey cabinet occasionally we'll bring forth a pilot program which is a limited use of curriculum for certain purposes and so to study to see what we learn and if that's something we want to do a full adoption on so this item is requesting use of an integrated math program this combines problem solving learning visual learning to deepen students conceptual understanding of math there's no cost associated and that pilot would be a k4 el mirage and also algebra 1 2 geometry for grades 9 12 and at this time that would be at willow canyon so that's the purpose and so i'm happy to entertain any questions i do have a question how does that align with our graduation requirements i want to make sure that
231when if we pilot this course next year you know because it kind of sounds like it just rolls everything into one like they're just continuously learning algebra 1 with geometry algebra 2 and geometry how does that fulfill our current graduation requirements i don't want our students to be up a creek no they would not they would not be in a bad spot so students next year would be enrolled in algebra 1 2 or in geometry 1 2 and these concepts this curriculum would be woven into those courses so they would be receiving credits for algebra 1 2 geometry and that goes towards the you know four years of of math curriculum and what will be studied is and to what degree should we be do we need to be doing a better job of integrating
232the math concepts because you know um act pst prep they're not discreet exams of geometry and algebra they're integrated which is more real life as well so really the purpose is the students have been enrolled in these courses but it would be studying and learning what what does integrated mean what does it look like what can we learn from it and how will that inform next year's math adoption because we do need to go out for new math materials that um that support the standards so the students would earn their credits and this would be infusing an integrated curriculum into those courses madam president chapman the graduation requirement is four credits of math it's not algebra geometry algebra calculus so the state standards are such that they are are sequenced but we could have a
233student who never takes algebra because they jumped over it tested out of it and started their freshman year with geometry and then moved on and ended up with trigonometry so the course specific titles are not graduation requirements but the state does require the four credits so who who exactly what are the classes again you said it's going to be algebra one two geometry and algebra three four slash geometry how are the classes going to be structured and what grade levels so just for next year it would be um outdoor one two and then geometry um which is tip we have typically ninth to tenth grade and um i paused because we have eighth graders who take algebra one so they would be freshmen taking geometry but it would be open to grades 9 through 12
234but typically that's freshman sophomores and it's for algebra one two and geometry so algebra one two are together and then geometry is the separate course or it's algebra one two slash geometry other separate courses um algebra one two is a one year of algebra and then geometry is a year of geometry and this curriculum so in a strict geometry class they're still gonna have algebra one and two but not three and four if how does that work again sorry i'm not sure i'm following you i'm sorry okay madam president miss chapman so algebra one two is typically considered the freshman course algebra won the first semester algebra 2 the second semester algebra 3 4 is often a junior level course which is taken into sequence it goes algebra 1 2 geometry and then algebra 3
2354. um and so algebra 3 4 the three part of that is typically the first semester of junior year and the fourth part is the second semester of the the junior year if i'm following your question correctly yes yes you are thank you and i'm just curious how this is going to fit into all of that like what are the courses that are are those the exact courses that are going to be with the integrated math yes those the pilot courses those are the pilot courses um and then another quick question about uh the galileo there was mention of galileo tests are the galileo tests do they have them for this integrated math they would need to be created by either the teacher or curriculum specialist um galileo is just an assessment tool and so
236they would they would need to be created if that is what they would choose to use okay so our benchmark galileo is going to align with the math curriculum the integrated as we see it yes all right thank you and this is only going to be done piloted at el mirage correct el mirage and then at this time willow canyon willow canyon for the 9th or 12th okay all right gotcha and for the year no cost correct okay is that um a pilot cost of zero dollars or is that there's no cost going forward would there be a cost for something like that if we were to implement it for all schools yes okay yes this this item is just asking um one year to pilot it and it'd be free for this one year
237for these limited numbers of classrooms yes if it would be a cost thereafter okay i know you said that it doesn't impact graduation but what about university requirements you know to go into certain universities you have to have the certain title of algebra or whatever so this will not affect those students that going into a university or college or community college madam president member grant as dr kellis um stated earlier that the requirement for graduation is four years of math however there certain universities may have prescriptive requirements for example if if you are wanting to obtain entrance into an ivy league school um you're going to need higher levels of mathematics um than just algebra however this would fulfill the requirements for graduation or it would it would not impede the requirements for graduation and
238those students who are looking at specific universities that have higher entrance exams they work specifically with their counselors and we would assure that that would happen as well so that they don't find themselves deficient in credit opportunities for entrance into the universities i just want to make sure because you said willow canyon for the 9th through 12th we need to make sure that that because the reason i asked it was not part of the recommended action so do we need to mention that it is going to be at willow canyon i guess i would ask to leave the original action i just mentioned willow canyon is it it's kind of the first one on the mind but if we could leave the original action that would be open for all students 9 through 12 that
239would be helpful at all schools at all schools okay just to give the teams and the teachers as they're they're still working on this and you know we're in april and so just give some time in case another teacher signs on or it works out okay all right i'm sorry i'll make a motion to approve the pilot of envision integrated map by pearson savas for grades k-4 at el mirage elementary and envision integrated algebra 1-2 and geometry for grades 9-12 for the 2021-2022 school year either one second if i miss grant okay um motion passes moving to item eight approval to pilot the world history project instructional resource by oer project oops dr kellis madam president members of the board and members of cabinet dr pauline will introduce this item yes good evening madam president
240members of the board dr phil's cabinet another request is to pilot world history project oer is a term called open educational resources and that is just a generic term of curriculum that is available and is free for districts to use and so it's a kind of an open copyright license and so this request came district staff talked to department heads got some input there was interest in piloting a program that we would use from 15th century forward in world history course and that you know really to deepen students understanding world history reading video activities aligns with arizona social studies standards and again there's no fees associated with this pilot uh teachers we receive training as part of the pilot from the foundation and um i believe the executive summary standards crosswalks was sent to the
241board and so i'm i'm ready to stand for any questions you mentioned that the teacher training would be funded by the foundation can you share which foundation that is uh through the gates foundation thank you okay um and so with the the concept of the oer i guess my question concern is so that's in a sense just for an example like a catalog that you can pick and choose which resources you would like to use right to teach a particular piece of history no um so oer is just kind of a generic term for curriculum that's been written and it's not copyrighted or it's copyrighted as an open copyright and so oer is is sort of a generic or industry term for curriculum that's been written that could be freely used by teachers okay and
242so madam president just to give an example several years ago dicer partnered with the vail unified school district and we had the teachers meet together and they came up with some instructional materials that both districts liked and and implemented and that was called oer open education resource so rather than paying the exorbitant publisher fees um we were able to personalize the curriculum and and make it meet our own wants and wishes so that teachers will be following the uh kind of the scope sequence that was shared with the board in terms of what lessons what activities moving forward 15th century forward and um and so they'll be following that that curriculum through the training and then again a pilot where you study and to see um you know how that how impactful that is and
243how that works yeah the scope and sequence was shared with us but like not like actual examples of you know the learning materials so um that's where some of my concern was at um madam president just on that note that's kind of the purpose of the pilot is that it brings those materials forward to see is this what we want before we come back next year to do a full adoption um there are materials right now on display for the public to review and and give feedback on that's by statute that we have some things we've already approved though no for pilot um things that um before we bring for formal board adoption we go through a pilot process and part of that is that they have to be on display for the public to
244to view and give and give feedback on so we haven't gotten to that point yet okay for this history so there aren't materials but the oer allows the district to sample some instructional materials and if it works well and that fits our needs then meets the state standards it does what it's supposed to do then that's something that we would bring forward later for a proposed adoption or it may be that it's a complete failure and we say we don't want this we'll pilot something else sometimes districts will have multiple pilots going on at different schools and then identify which of the pilots works the best and make a recommendation based on on that so i know that the that this particular resource is broken up into two different sections um and you're we're going
245with the 15th century 15th century forward is our purpose of the pilot and so what was the what was the rationale behind that with not using the first piece of it the origins that's a good question my assumption is that it's just kind of fitting in with what the curriculum we need in the in the pilot and what we want to use it for but i could get you more information on the rationale so so my personal concern is that the first piece of it called origins is based on the big bang theory which omits any references to creation so i understand that we're not using that which is great but my concern is if it's all one big timeline how is that not intertwined with with the 15th century piece you know i i
246just don't know if there's any references to it or what that looks like so that's not something that i'm comfortable approving my president that would be with that uh feedback and certainly as the board has the conversation and we would take the board's feedback and take that back to the teachers who are part of the history curriculum committee and they could consider other materials in addition or instead of i do have some questions sorry okay my concern is this is all about stories because i went to the website i watched each youtube video on that and i actually looked into project x i did significant this is all based on stories okay i think one of the quotes is the stories are organized thematically and with urgent no around urgent world topics like global population
247greenhouse gas emissions and war and peace so this is all about stories and narrative to me it feels like they're trying to rewrite history saying here's a story now take your personal input and tell me you know how you view this story okay history is history it's facts it's the good the bad and the ugly you know i can't change what happened in the past all i can do is learn from it so that to me is a huge red flag i feel like this is a dangerous path for us to go on if we're talking about narratives and stories and it's also talking about accounts based on particular perspectives you know and one quote was talking about big picture historical stories providing a cohesive backdrop that lets students construct their historical understanding and involves
248their perspective it just sounds like it's saying hey you know what history is what you want it to be despite what facts say thank you for your feedback we certainly um you know want history courses are factually based and that's certainly our goal but so thank you for your feedback so because i didn't um i didn't do that in-depth research today as far as looking into the um the youtube videos and everything but is this then along the line i know like over um the summer and there was a time when the whole concern about 1619 project all that was being talked about and being brought into schools is this along that same line or is that part of this i think it's very similar because 1619 project was based off of stories and i
249feel like this is based off of stories too i mean they've got all these quotes pick their stories apart analyze them and test their claim that's when students can build their own frame or their own lens you know it's it's all about stories and it says some of these tools are research based others are derived from the experience of our greatest world history teachers so it's not even all based off of research that's those are serious concerns that i have so just just to piggyback off of what you just said um you know they say that history is written written by the winners but when you look at history through different lenses and you're gonna get two different sides of the story but you know i mean i know it's not american history it's world
250history we're talking about but at the same time i i just think it takes us down a dangerous road and and it's not teaching from the right perspective that that we need our kids to have that that basis of understanding and then it's like you know once they got to college okay do what you want you know so and you know you can go and learn all your you know crazy world or you know like global history type of things but i i to go down like a globalist mentality in high school i just think is or should be alphabets to us okay so question um because right in the first paragraph is talking about a deep understanding of world history i'll come back to where it says through readings videos and and activities so
251is this aligned because it says it's aligned with the vast majority of arizona high school history and social science standards it is aligned with the standards so the standards are not um and just refresh my memory because i don't have the standards up in here they are not based on um someone's interpretation of it is the standards come from the state and so the state we implement those they're factual how is this different than curriculum we've had in the past that was going to be my next question like why are we introducing why are we what about this program is worth piloting how is it different that's a good question i think um i certainly have the content experts come back to take a deep dive into you know how it's different day-to-day and whatnot
252you know that the teachers and the teams are are looking you know for new curriculum and you know is there some better curriculum for students for learning and and so part of it's based on that but i can certainly bring you more information madam president given the discussion i would recommend that we table this item and bring it back for another uh another presentation i'll move that we table the pilot of the world history project instructional resources by oer project do i have a second um i'll second as far as bring stuff back yes she did it right okay um rewriting the uh hmm tracy you can vote now now you have the motion to table in there motion to table the pilot of the world history project okay all right motion passes sorry okay
253next we have a request for future agenda items all right i'll wait on that item j1 call for executive session it will motion to convene to an executive session meeting is adjourned adjourned oh sweet