Gilbert Public Schools Board Meeting 09/12/23

001Welcome to our Tuesday September 12th work study and brief board business meeting thank you for those who are in attendance and those who are watching as well we will call this meeting to order this work study to order and begin with 2.01 our FY 2023 override in bond report Dr McCord thank you madam president governing board members welcome everybody I will turn this over to our associate superintendent Bonnie Betts she is going to go through the override and bond spend report this is vital this is great information your packet may look thick but there's a lot of pictures it's all right we've already reported her no all right Bonnie it's all you okay thank you um president wood Dr McCord governing board members so yes there's a lot of content here I I acknowledge that

002um when we were creating the document we really wanted to make sure that it shared the total story about what has been happening since we had the first Bond Authority back in November of 2015. so this is a culmination of everything that happened most of the slides will go through pretty fast okay we're going to spend most of our time on the pictures at the end which are the most fun so to begin even though we would be presenting regardless this is statutorily required and so we are following statute we needed to have this done sometime between September 1st and October 31st so we're in compliance with statute and then today's report we're going to go through the m o override commitments talk about the override spend over time and then look at the bond

003project commitments also at this point in time because we are totally expended in the 2015 Authority we really thought it was a good time to figure out the the accumulation excuse me of all the bond projects that have happened since then so this most of the slides and graphs are reflective of the entire body of work that we've done here in Gilbert since 2015. question about it will it will and then go through the detailed Bond spend and this is where my friends Mr John Castellano Mr Albert Dutch over and Mr Trace Toby will help me to go through the details surrounding the spend in each of their respective areas and then at the end we'll just share quickly our tax rate history here in Gilbert Public Schools so the maintenance operations override so again

004the 15 override was approved first we we received it back in November of 2015 and then we were able to get the extension to a 15 override in November of 2019. so the override is in effect through 2027 phasing down uh one-third from 2025 then another third in 2026 and then totally gone in 2027 if we are not successful in November of this year so in 2023 which is what this report is about it's about our activity in fiscal year 2023 ending June of 2023 the budget capacity generated by the override was 32.3 million dollars and in addition uh the the override is calculated using prior year student counts so we use all of the parameters associated with our budget capacity that was approved by the statute by the legislature but we use the prior

005year student counts so it's a little bit of a difference from how we calculate other budget capacity items so in uh for fiscal year 2023 this is just showing what happened in 2021 versus 2022 versus 2023 the point here is offering competitive wages to retain and attract high quality staff that very first line over the last four years in particular to include the current year we in we are in we have made it a priority to ensure that we are providing as best we can competitive wages so in 2021 that was the first year in which the 15 override was in play so we received about 11 million dollars more than we had in 2020. so we use about 21.8 million dollars of that to attract and retain high quality employees in 2022 it was

006about 30.2 million and in 2023 the actual was nearly 50 million so again in 2023 we don't receive 50 million in override funds so that's why we added that second line that's the salary expense within State Equalization mno as well as custom site fund you have to balance out the math so it's in red that shows the contribution the combined contribution from classroom site fund and the state Equalization during those years so then we still continued the social workers and the mental health Council ftes we still continued the two million dollars associated with class size reduction and finally those three items at the end were those items that were committed to by by the district back in November of 2015 this is just an indicator that we've maintained that commitment since 2015 reflective of that

007first 10 percent override okay so the total then that we generated for last year is 34.8 million dollars the reason it's in red is in order to make the math work you're going to have to subtract the 9.7 and the 25 million dollars okay so I'm going to go on if that's okay okay so then here's our mno override history you can you can see again as I I shared back in fiscal 2016 so remember that the request was authorized by the taxpayer in November of 2015 which was fiscal 16. so we could not Levy for that override until the subsequent year which is why you don't see the increase until fiscal 2017. the same thing it was actually in November of 2019 which is fiscal 2020 that we went out to ask for an

008additional five percent and so we didn't we weren't able to take advantage of the full 15 until the subsequent school year so the fall of 2020 okay and then again the 34.8 reflected in 2023 we just added the 2024 amount to this um this graph so the override commitments this is what we committed to I'm going back again to November of 20 November of 19. with this is what we said we were going to spend the money on retain and attract high quality Personnel add social workers and Mental Health Counselors and then contribute two million dollars to class size reduction so that's 18.01 million dollars but remember that the additional five percent contribute 11.6 so even in that year we actually in order to provide competitive wages needed to use questions we weren't able to

009use custom site fund back then but State Equalization mno to be able to fund the competitive salaries okay so this is a comparison between 2022 and 2023 note that the spend was actually 50 million dollars more in 2023 in comparison to 2022 but the big contributor to that which is a little bit unusual if you remember last December we made a recommendation to all of you to pre-fund our Arizona State Retirement giving us an opportunity to earn interest on these monies and hold it basically as a bank with Arizona State Retirement that would allow us to use that in the future in the event that we have a downturn in the economy or if we were not successful in having the override passed in the future so you can see that clearly salaries were increased

01020 million dollars and then benefits were increased would have been increased by 5 million except for that additional 20 million dollar contribution pre-funding Arizona State Retirement any questions on that before I go on all right I do have a question um so if the override were not to pass that prepayment to the retirement fund that would only hold us for maybe a year yes well the first year we would lose about 11 million dollars at 12 million dollars so it would hold us maybe for a year and a half okay okay that's what I'm yeah that's what I'm saying it's not going to make up for the loss no but it's still one time yeah it'll help us Bridge yes it'll help us Bridge it yeah okay okay and then class size reduction again these

011were a targeted uh two million dollars to make a difference for those highest needs classrooms we had shared this in the past that if we were to to decrease class size across the district by only one student it would cost us about 2.2 million dollars so in this way we thought well let's just allocate out some monies towards this and then we'll just just address those highest needs classrooms so you can see we added about 24 FTE throughout the school district for a total cost of a little bit more than 2.1 a little bit more than two million dollars that includes benefits as well so now let's move on to the general obligation bonds so again as I shared at the beginning I really thought that it would be a good idea if we tried

012to show you the entire body of work that has been done since uh November of 2015 to the present summer projects that Mr dutchover has and as well as Mr Castellano and Mr Toby have completed over over time so to begin this is what we've already shared I'm not going to go through the details of this this is directly out of the bond pamphlet in 2015. this just shows you how we've been presenting to you monthly on the spend and notice that the expenditures are have totally eaten up that 98 million dollar Authority for this particular 2015 Bond Authority okay so it's all gone and then note that you have 98 million dollars here but the general ledger says we spent 98.1 million I'm only going to say this once but it's that issue where

013we have costs of issuance and because we have cost of issuance and we receive premium that means that there our investors are actually giving us more money up front than the par amount of the bonds we're able to use a portion of that to spend on cost of issuance so you'll see that in other places this is the 2019 pamphlet Bond estimates and then this is the grid that we've been sharing with you also same idea here where you see it's a little bit more than the 100 million dollars that was was authorized note the encumbrance column over here those are all the projects that as of June 30 we're still encumbered and ongoing we obviously need to do these projects during the summer June 30 represents the demarcation between two fiscal years and so

014there's going to be expenditures in 2024 as well as in 2023 reflecting our summer projects okay yes just to be clear if we did not have this money these obviously these projects would not be be done at all they wouldn't have been able to be done just a reminder that from 2000 and 2013 I think through 2017 the total accumulative loss in unrestricted Capital was over 73 million dollars so it would have been very difficult for us so it's been really great that we've had the support of our taxpayers over this time yeah so then this is just the combined amounts just to share that so since 2015 to date we have had 198 million dollars worth of spending Authority provided to us to meet those critical facility technology and transportation needs so now we

015have all this data how did you spend it Gilbert public schools and so we wanted to share that in as digestible a way as possible knowing that we're sitting on about 80 slides here so the first thing is this is the total spend in that pie across all the categories so there's about 170.5 billion dollars reflected here note that you have a technology spend here a transportation spend there's a small cost of issuance a ground spend the grounds includes our athletic outside athletic venues as well as smart irrigation that we just completed those types of projects mechanical that's all of our HVAC equipment lighting electrical projects under a hundred thousand dollars so back in 2016 and 2017 we had smaller projects that were that were less than a hundred thousand dollars so did not require

016to come to the governing board so we've captured all of those in a grouping and then of course you know that we had security cameras that were approved as part of the 2019 authorization and then finally the structural so structural is please correct me if I'm wrong roofs and flooring and restrooms modifications we've made many investments into converting our computer classrooms into regular classrooms those are just examples of the structural projects [Music] some of the emails that you sent us and then some of the people that I know that the air conditioning has been a big not but a fairly big issue this year in terms of going down um that I think it was a Greenfield Junior that they had an issue and I know my daughters had to move classrooms twice because of

017of not having air conditioning can you kind of walk us through what would happen if you can fix air conditioning with this money so ultimately we'd look at a at a closure at that point just because especially a year that we had record Heat this year it kind of put us in a bind but yeah it definitely we'd be looking at it at a closure if we didn't have the funds to remedy the issue quickly or at least you know they have something for the intermediate and it's been kind of widespread throughout the district hasn't it it it has I mean it's we've been going I think we hit 53 days over 110. um we've just been running these things like crazy and and fortunately some of these are just that outliers in a sense

018because some of this money has gone to those sites as well that have newer HVAC equipment but we just run run into some bumps in the roads and we're also running into sometimes getting parts Part yeah the parts ETA for lead times and and just for the example not to get too far into it with the uh um get the Greenfield Junior we did have Parts on order for the repair and that went back all the way I looked at the PO and I we uh we submitted the PO in April and basically just the lead times on parts were were extended so we weren't able to get them so the repair was actually in in process but unable to to move forward with it until we got everything in so what I'm just to

019remind us what was the solution that we came up with at Greenfield Junior High because I do remember we had to send kids home but not for very long just for a day or so so fortunately with our good relationships with some of our partners we were able to turn around a temporary cooling tower that was the the piece of equipment that had went down um so we ended up getting a temporary cooling tower until the the parts for the repair on the the cooling tower was down we're in which I think we are another three weeks out at that at that point and just so you know the cooling tower was shipped overnight on a flatbed trailer this isn't this is a big piece of equipment um and they got us they got it

020there the next day which enabled Albert and his crew to hook it up and get school back in business the following day so if we didn't have those relationships and the ability to acquire that type of equipment it could have been pretty disastrous in terms of school time so good to know thank you well just to add to that during that episode I learned from Albert as well that back in the early 1990s and 2000s many of our facilities have the essential plant and there was a full redundancy that means two cooling towers two Chiller units etc for these types of MNS the situation in Greenfield occurred where the one that was still under repair was still under repair and not working and so the one that was available went down so that's really what

021caused the issue but fortunately the planning back when we were building schools was very good to put in those redundancies knowing that we live in the state of Arizona if that's one more question quick can you give me an example of projects under a hundred thousand dollars the 17 million toward that just an example or two so I think that Albert could probably provide that for you um some of these were small just for example some small mechanical um Replacements in the central plant so pumps secondary pumps things that get the water the chill water to and from the building so those would come in at maybe just depending on on the size of the site maybe we're looking to fifty to sixty thousand dollar range at the time um I think we did another

022one we did some updates to our our building automation controls and we were around that uh ninety thousand dollar range as well so just those cumulatively uh you know came to that 16.9 and we're also reconciling that 16.9 as well because it's important with this effort of Master Capital planning that we know what those projects actually were so we're in the process of reconciling that too yeah because then we could separate it into the mechanical and absolutely then it would go where it belongs yep absolutely thank you and this allows you to be proactive as opposed to reactive correct yes most of the time yes yeah that's true that's true sometimes the problems move faster than we can um and this is just a grid that shows the actual spend over time so you can

023see in the case of a bond we were approved in the in November of 2015 we were able to conduct a bond sale in the spring of 2016 allowing us to begin our our projects in 2016. you can see over time that we were accelerating the amount of money spent on a fiscal year basis so and the reasons are very clear that in 2021 and 2022 for example the interest rates were overall less than one percent there were it was an incredible opportunity for our taxpayer to decrease our debt service requirement and we needed the repairs and so we accelerated our projects during that time so I wanted to make sure that was clear with with all of you I just had one question on this chart because I I saw that you have yellow

024for playgrounds but I don't I don't see that we've done any work on playgrounds in this chart a tiny little bit that you can't see because of the scale okay because we we haven't put a lot of money into playground we have not and generally speaking when there are repairs we have been using unrestricted capital I believe right is that right Albert yeah okay well that makes sense because we didn't include that really in the bond Authority necessary so it would have been it would have been allowed under the the facility reinvestment but we didn't really specify that but but as an example uh Mr dalecki in Albert's area has gone through now and assessed all of our playgrounds and so we're creating a priority grid that will go into our Master Capital plan that

025will determine which of those playgrounds we need to address first so we we are definitely incorporating that work now into our normal work that's great yeah that's great so this particular graph just shows the decade in which the school was built and the amount of money expended so it was important that we added the number of sites you can see that Gilbert Elementary was built in 1950 so that represents one site Mesquite Junior was built in 1960 and then Patterson Elementary was built in 1970 so you can see the dollar amounts and this is cumulative for all years right it's just the dollar amount being spent based upon how old the building is so it would make sense that in 1990 13 sites we've addressed the most money out of 13 sites and in the

0262000s those built in the 2000s 14 sites we've addressed you know a little over 25 million dollars so it kind of shows the age of the building and the reinvestment that we've um that we've done in Gilbert and then this is a total grade level Bond spend by category just showing the dollar amount expended based upon k-6 7 8 9 12. uh note the elementary as you would expect would have the largest spend we have 26 schools in there so high school is next in junior high and then 7 12 just to point out that we have Gilbert Classical Academy in there now as well as Gilbert High School as well as a small portion of Desert Ridge in which their Central plans is shared and then Canyon Valley is in that grouping as well

027and then finally to look at the district-wide portion that's where all the technology occurs so we haven't been expending all of our Chromebooks on a per site basis we've been doing it centrally and then allocating them out same thing with the security cameras and then the other and then projects under a hundred thousand dollars which we are reconciling and moving into the other categories so we can figure out for sure where those are so we have made some improvements that are our district buildings I mean for example we now have more comfortable seating in our boardroom but that wasn't spent out of bond money how did we Finance those so when the when the unrestricted Capital came back we began allocating out certain dollar amounts for that furniture and equipment to include some at the

028district office complex the bond we have not in at least in 2015 and in 2019 we did not request authority to use Bond dollars on district office spaces were acquired by Statute to be very clear if we plan on doing that so all of the district office spend spend regarding furniture and equipment and any other upgrades HVAC equipment whatever the case may be has all come out of unrestricted Capital we redid the transportation facility a few years back that was 100 expended out of unrestricted Capital all right thank you you bet and then this shows the elementary facility spawn spend by category for each of our elementary schools you can see that we've touched each of our elementary schools a little bit I wanted to point out the large spend at Neely remember that in

0292021 we were successful at selling the Neely property to the town of Gilbert and prior to that we had made the decision to move nearly into the Houston campus one of our lower enrolled campuses and so because of going from a population of about 350 up to nearly 800 students there was a significant amount of renovation that occurred at Houston at that time in addition remember that from 2016 through 2020 we still had projects at the old Neely that needed to be addressed so about 1.5 million dollars was spent at the old Neely building that was funded out of bond dollars just wanted to make sure that was clear sure Junior High facility Bond spend by category and then finally the high school facility Bond spend by category a note you would expect Mesquite High

030to be a large spend Albert mentioned to me today that Highland High you would expect Highland High to be to be greater because it's an older building well in 2007 or 2006 was that the prior Bond Dr McCord do you remember in 2006 it was approved so in what what was the time frame in which there was a fair amount of bond dollars spent on Highland High uh 2007 we replaced the mechanic the entire central plant so new chillers new towers so it's not that we haven't expended any money at some of these other high schools it's just that we chose to take the Chunk from 2015 through the present okay and why is there no oh you're going to the next and then yeah yeah I'm like where's Gilbert yeah so um so Gilbert

031is I'm sorry went the wrong way um so Gilbert because of the new middle school program we've now considered a 712 so you have Canyon Valley Gilbert Classical and Gilbert High notice the Desert Ridge mechanical so that's the example in which Desert Ridge was placed on a site with a central plant between the junior high and the high schools to provide some additional economies of scale and savings and so that's why that's reflected here so that represents all of the spend that's cumulative to date from the 2015 and 2019 Authority so any questions before I move on guess you're good thank you so now we're going to be into the detailed spend that have occurred in 2023 and I wanted to make sure it's clear that the spend in 2023 is planned spend as well

032as the completion of the spend last fall from the prior year so I wanted to make sure that everyone has that perspective that we're trying to figure out from that that fiscal year changeover you know how to account for things so as we were preparing this presentation we made the decision that we want to look prospectively and consider this spend primarily associated with anything that you all approved in 20 during the 2023 school year okay so not all of this spend has been accomplished to date I think is my point so first this is the 631 spend summary so this is that 2015 Authority so note that every single one every single dollar of that 5.5 million dollars has been spent in 2023 and then going to the fun 630 which is the 2019 Authority

033note that we had planned to spend with the actual so that actual dollar amount that 37 million dollars does include the portion that was paid off in last fall right from the prior years projects along with the additional um 23 million dollars of planned spend okay so leaving what we are projecting right now unencumbered unallocated of about 6.9 million dollars okay so this is the bond fund summary whoops that shows all of it together so about 66.3 million dollars has been spent or planned to be spent during the 2023 school year so here is the total 66.3 million dollars that has been allocated out and encumbered or accounted for so note student transportation three percent security four percent technology 32 percent in facility reinvestment 61 percent so now I'm going to hand this over to

034my friend um Mr Castellano to go through the details of the technology Services spend do you want me to drive for you John yes please okay you bet just tell me when to move okay Madam president members of the board Dr McCord thanks for having me here tonight um thank you Bonnie um yeah some of the stuff here you're going to see it's you see this every time we talk to you about the network infrastructure cabling but we will talk a little bit about the network refresh that we just began and then we'll review a little bit the audio visual refresh that we've completed and then a little bit about elementary uh a refresh that we've also completed the encumbrance is we won't talk a lot about that but that is just from projects mainly

035at the multi-purpose rooms at elementary and the junior highs which we're just waiting on parts so that stuff has definitely started rolling in and that's getting scheduled but I think that will will drag on a little bit through the hopefully not the remainder this year but but very well could but parts are finally catching up for the AV pieces there okay bye Mr Kessler so quickly this is we are now talking specifically about the 2023 spend we are specifically yes okay thank you and yours includes both 2015 and 2019 Authority as we can see from 6 30 and 631 funds yeah that was the cabling and I'll show you those schools for just a second yeah absolutely yeah um okay Bonnie thank you um yeah this was the majority of this was the last portion

036of the 2015 Bond spend so um uh all of our schools now that cabling has been completely refreshed in those sites so um we're sitting good there there's still a little a few Pockets here and there that we're working on but for the most part all cabling and all School District sites and departments has been replaced so um yeah that was the largest last part of that Bond spend from the 2015 um on bond um the big thing now that it seems like we've been planning the network refresh for two years now because again we were waiting on parts which is in our wireless access points all that equipment is now in it's kind of ironic those uh highly technical pieces are all in and now we're waiting on cables to connect some of those

037switches together but it's not stopping us we're actually able to start at the elementary sites because we do not need cables in those idfs and so we actually started last week and at Pioneer Elementary so we were able to go in on a Saturday and replace every single access point in the school and also those switches that those connect to and they were off and running Monday morning so we're excited to get going on that we will do um Val Vista lakes and Patterson Elementary actually this coming weekend so we will just can keep continuing on the smaller sites until we get those stacking cables in is what they're called and then we'll be able to hit the bigger sites which will take a little bit longer than probably the weekend to do those when

038we're done with this we will replace you know over 2 700 wireless access points in the district and almost 600 switches so it's a very large project I'm Scott Haase and his team are very efficient at this this is the second time in his career here that he's done this and so they're quick they're really quick so we're excited about that but it did give us time to configure everything properly and test before that all arrived so so it worked out so any questions do you have along the way please stop me so I do have one question remember replacing the cabling and the access points is that because of the upgrading technology or the age of the cabling the agent the cabling okay yeah any other questions on that thank you Bonnie so how

039what's the life what do you expect the life to be of what we're doing right now then for the cabling I mean seven to ten years on the cake um the network in which we want to get seven years out of that okay um it just depends how rapidly that changes Wireless changes constantly but it is backwards compatible with most of our devices now so that won't be a problem at this point so as long as we stay up with the Refresh on our devices then it should kind of work hand in hand um the AV refresh so we've completed the the AV refresh at all of our sites and used all the bond money for that at this point our vendor's just going back through um we're taking care of some issues and we'll

040be going back through all the schools making sure all that is taken care of um so we'll be working with them continually on that but it was it was a big big project on you can go ahead and um these are just some pictures obviously I I I recommend I mean you know I know you all are in schools but that's the best way to see how these things are being used they're not just using them to project uh anymore like we did with the projectors the inner interactivity and the students using these it's everyday something someone comes up with something new to do with them and it's good because it challenges us as well and so we learn from the teachers and the students but um it's it's been a big success to this

041point uh obviously it was a long project but we were able to do it without interrupting class time so we're really proud of that and again it's a five to seven year hopefully Endeavor there before we have to to refresh again but questions on that all right thank you our elementary laptop refresh and it doesn't just include the elementary teachers it also includes the desktops at the office staff at the elementary sites and then also we as part of that we started on the department to refresh as well so there's a lot wrapped up into that we were able to get to that done at the end of the last school year and then of course tonight's the secondary refresh is on the agenda as well for later and we will start that just as

042soon as we can get that equipment ordered and in and then we'll start planning that as well so by the end of before long before the end of the school year hopefully um we will have all secondary elementary teacher laptops refreshed office staff and as well as departments so again that's on a five-year refresh cycle and then keep in mind that the secondary refresh will be coming out of unrestricted Capital see that on the bond right yeah initially the two forward were right we've moved its capital now we're allocating Capital that's kind correct we've moved all technology especially because it's such a quick five to seven years which we try on the barn to have typically something that is longer a longer something that's lasts longer right is typical of a bomb spin right unless

043I cannot talk to yeah the device okay yeah okay yeah we've planned out seven to ten years in advance right so we can as well as we can yeah know that budgetary cost for that so any other questions on the Technologies I'm gonna do my best to go through some of the security uh Bond spend in 2023 for Mr Allen Kane you obviously can do much better than I but um as you can see he's done an amazing job at keeping this project going this is also an enormous enormous project and it does involve technology as well so it's been great to work work hand in hand with his team but at this time yeah all district offices High School junior Highs are complete they've done 16 elementary schools and then he expects to have

044the the other 10 completed by February this fiscal year of 2023 or so last fiscal year he was able to complete two high schools four district offices the junior highs in 12 Elementary so and I'll Bonnet if you want to hit that next I think everyone thinks security cameras are just a fine people breaking in at night right at night right but that's just not it there's so much more that him and his team can do with this and the schools have done with this as you can see what Kara Reyes said but it's really done a lot to even help find a student that may be missing on an elementary campus or maybe hiding somewhere he uses the technology in a good positive way that way to find where that student went so that

045student may have come out of a classroom and then where did that student go and they can quickly go back and use the technology that way so a lot of other uses for the security cameras and his team's done a great job with that so fiscal year 2023 and 424 cameras were installed but over 1100 views and so what what he means by that is some cameras will have three to four heads inside them so you're getting multiple views with the cameras so it makes them very efficient and allows them to cover all the campuses with less actual mounted cameras and once done he anticipates having over 1300 cameras and 3 300 views so it's the Project's been going very well excited money and there's been a lot of positive feedback to everyone about the

046security cameras okay so this is something we very much wanted noted so this the security operations center which is on the tech services campus um he now is able to staff that every day all day long and so he has the five elementary um patrol officers or security officers that he has and he has um uh he rotates them through their morning and afternoon so there's always someone in the in the sock and so they do all kinds of stuff to help out whether it's 9-1-1 calls monitoring the tip line which is real time that comes in alarms lockdown drills they can all he can they can help from that central location because of course in there they can pull up every single security camera in this school district along with the front door cameras

047for entryways as well so it's really amazing to go in there and kind of see what they're doing because they don't just sit there they're very busy communicating with the sites and helping the security guards on the campus as well so it's been a it's been a great project to watch I believe that's it so I have a quick question um we've actually Chad and I toured that together very impressive that that brain Center there will you just clarify where the security cameras are located on our campuses and where they're not located just to make a clarification like we don't have security cameras in classrooms and bathrooms but everywhere else correct no no okay correct okay and they're not and again it's the perimeter of the school I'm in right it's not you know far

048far out in a parking lot that is not where the cameras are at at this time do we have them inside like hallways at like like the high school every classrooms entryways hallways perimeter uh we will be looking at possibly installing some out in parking lots but this was our main Priority First was the actual physical campus so okay thank you okay now I'm gonna hand this over to Mr Trace Toby to talk about the 2023 Bond spend details for transportation so I will drive for you oh yeah good evening everybody um thanks for having me here um what we did with the money as far as we I should back up all vehicles are horrible to get right now we're still two years out if we ordered something so a lot of these were

049ordered way back when and they're just finally coming in but the industry like John was talking about getting parts it's it's everywhere it's not just nit stuff so um but what we were able to get in we got three of the sped buses two of the multi-use buses the 54 passengers up there and then two of the 84 passengers and I'll explain what they are here in a minute but that kind of gives you the idea of the of the money that we spent okay the 37 passenger sped buses these are our day in day out door to door picking up sped kids buses the floor is tracked if you've never seen the inside of a bus but we can add seats or we can add wheelchair spots depending on the route depending on how

050many kids are on the route depending on this kid's own wheelchair now and he wasn't before or something like that so that they're very adjustable on what we need the wheelchair lift itself is about 800 pounds capacity which sounds like a lot but when you get electric chairs and the size of the high school kids and stuff like this that keeps increasing over the years they were about 400 now they're up to eight now they're even going up to a thousand so that's that was a big thing there we have two rows of integrated child seats which looks like a bus seat but it has a velcroed in child seat that pops out for if we've got a haul the preschoolers have the little guys that you need to strap in we can use them

051and it's just more ability to use we talked about AC earlier these have 126 000 BTU which sounds like enormous it is a car has about 12 000 so it's really robust AC in them especially for the sped kids and they've got tinted windows and air ride suspension for the software ride for those kids another connection I didn't get it oh get it um the the multi-use bus and this is kind of something that we've been trying here lately and it's working real well it's a shorter bus than a regular route buses they're 54 passenger but we can use them for special needs as well as we can use them to pick up a stop from a regular Ed if we need to um we don't combine those two obviously but if a sped route

052is done early and we had a breakdown in route we can send one of these buses to go pick up that stop that the breakdown didn't get to or something like this so just there again flexibility for us it's got the the integrated child seats and it also it's got the big AC got the air ride got everything else so the other ones it just does not have the wheelchair lift and it's not tracked so we've kind of use it for a special purpose that way and then the last one is our big ones that you see or everybody calls them our big bus it's 84 passenger it's the 300 horsepower Cummins engine and it's got luggage compartments these are made for picking up regular ed kids but also for field trips and we kind

053of use them for both of that way so it will it's capable to run to Flagstaff and back with a sports team as well as going stop to stop to stop to pick up the kids in the morning it's got a little bit bigger AC but still tinted windows still air ride still everything else and these run a little bit faster on the road can't go over 65 legally but they're mower for a road type buses than the AC and then the sped buses any questions I do have a question do do our buses have seat belts or not seat belts I mean that's sped buses are required by law to have seat belts so they all do okay the regular red buses do not okay um there's been numerous numerous numerous studies on safety

054regarding that and everything else um we did perch everything that I've been purchasing since I've been here I have seat belt ready frames so if they ever would come back and mandatory it I could just bolt in seat belts okay just just thank you how do you guys decide who gets to drive the new buses we throw dice it's more based on Route than it is anything because you want the guys that normally will run field trips I'd like to keep them in their same bus so they can run their route and then go right from their route to go do the field trips and then it's depend on how many kids are on what route who gets what bus Bonnie had a couple questions um do we get any federal refunds or not refunds

055but any federal funding since we have to abide by federal regulations with percent buses does that come into our budget at all so we are eligible to use uh idea monies which is the individual with disabilities Education Act so we are allowed to allocate those to our special education bus buses and and Staffing generally speaking we do not know those monies are very limited so we save those monies for the classroom we did attempt to apply for a grant for electric buses we weren't successful but we're going to try it again good any other questions okay so now we're going to go into the 2023 operations spend details so this is the amount that's planned again planned to be spent so grounds mechanical structural again structural are those roofs flooring bathrooms mechanical is your HVAC

056electrical lighting and then grounds of course is the athletic venues as well as some of our playgrounds those types of smart irrigation we had the smart irrigation project that sort of thing so with that I'm going to hand over the rest to Mr dutchover and I'll go ahead and drive for you if you want me to but you can drive for yourself if you want no no you can drive just don't crash okay I won't thank you okay here's Again part of the large uh lighting project we had done uh throughout multiple campuses this is Highland High's auxiliary field obviously on top that's the the before picture no lighting below obviously with lighting this is something used uh for preparation for uh band performances and Orchestra performances a need and a lack that they had

057so we addressed it by putting lights on on the field again here was another one this this drive was extended probably about that same time uh 2007 2008 uh Gilbert High their their North Drive for queuing not only for parent and pickup but if you go further east as the toy Toy Box pick up and drop off again as you can see from the above picture a lack of lighting safety hazard when you get into the later evenings um longer longer mornings So Below is is obviously with the light Improvement Mr Ryan accused Albert of turning off the lights for the top picture that did not happen so I actually told Bonnie I got him on that one because on this one you could look at there's no light poles on top but I actually

058did that for the previous slide we missed it um again this is uh Highland High School [Music] um the first picture indicates a lot of what you see around the district uh it's just kind of a fix a quick fix that's the asphalt curbing used as a as a as a ramp or Ada access point which obviously deteriorates over time isn't the ideal solution so what we did with the below picture is created true Ada approaches as we do have a high amount of sped students that do frequent as well as their teachers and companions throughout that back Drive area and walkways again another another large portion that we had done is there was a high need at all our athletic venues for pedestrian walkways to and from whether it be the the rear entries

059or then the front of the school um to access our athletic venues whether it be the baseball field or the the track and Stadium so this is just to kind of give you an overview of what we we covered in those in those projects oh wow and how much square footage and space keep in mind that all of the um all the issues that occur with somebody falling or hurting themselves all of the insurance claims come through my office and so when Albert and I walked out on all these areas it was very very clear that we didn't want to let it go any longer and keep in mind that I believe all these asphalt walkways were original I believe yeah they hadn't been touched since the Inception of the schools and this is a

060revised picture so Campo Verde this is the first we did polished concrete here so pretty much shortly after the school was built we continue to have problems with moisture on the um on the foundation which is kind of a silly way to put it but it kind of gave an acne look to the entire VCT flooring that was was in place which again that's what created the etching here while you see the squares it's not necessarily by Design but it's a nice little design um so the solution was to allow a breathable surface so we we opted to do the polished concrete this Paula's concrete wasn't necessarily ideal for the the classrooms again for acoustical values and other points so what we did is we found a product that allows allows the slab to vent

061and dissipate the moisture I know that sounds as if that that carpet would be wet but it allows it to breathe enough to where that moisture evaporates and it's not present underneath in the past what we'd find is we'd pull back carpet or VCT and you'd have almost a puddle that you could put your hand in underneath the previous flooring interior exterior paint Playa del Rey was one of the schools that we had done a large grouping of projects on last year in in Canada the final piece to that was the interior piece we last year we did exterior restrooms as well as flooring this year we finished them off by doing the the interior painting of a refresh and might visit the first week of school Amber shared this with me the new families

062came in they were so excited they said oh my gosh how did you get a new school it was fun Campbell and Campo Verde again was in dire need of exterior paint which does equate to weatherization as well moisture penetration not only just the Aesthetics but um again it just says it's done to similar facilities it's allowed us to incorporate the school color more towards the school color and give it a fresh look in a more modern look this was a comment we got from Tyler Dumas his student advisory Council was pretty excited about the paint surprisingly enough [Music] Mesquite High School as well as is Campo Verde we're looking for more collaborative space for their students to gather not only during class time as well as well as during lunch or in between periods

063this is Mesquite High School this is a before they had already gotten gotten started on the project years past we had created some collaboration spaces as you can see in the picture to the left in the back with just the standard doors to them so what we did here is in the main space we we changed a few things added some paint put um Hard Solid Surface floors this allows the students to come in bring their lunch collaborate on projects and other presentations and we updated their collaboration space more it gave it more open look more of an open look which not only allowed the students and to function within but allows staff to keep an eye on the students that are in in the classes and note that this was the former Library as

064well for Mesquite High and so that area that's carpeted to the left does incorporate still some of the stacks in the area to the right with the LBT is where they have all of the collaboration desks and tables and stuff like that the kids actually come in at lunch they bring their lunches with them we also made a modification in nutrition services where we have a movable cart and they're actually moving one staff member over into this Commons during the lunch hour and they're actually the kids are adopting it and and buying and choosing the prepackaged lunches that are offered there so it's been a pretty good um pretty good Innovation for Mesquite High Campo Verde has done something similar but more in their what's currently their Resource Center obviously this this project is just

065kicking off so I only have the concept drawing but as you can see here is Bonnie points uh we're we're putting a covered awning as well as a roll-up door more of a cafe Style with a Ingress egress the door to the left and right so during the cooler months that door could we could roll that door up and students could come and go back and forth as well as there will be a patio space again so they could collaborate underneath the the awnings during during the nicer portion of the year so this is the rear of the administration building yes okay yes so South Valley Roofing this was last fall just so you know so so we we had a deterioration or premature deterioration of of the roofing component which was foam built up

066roof um as you can see here as well as the classroom pictures anytime we had a large rain that would intrude into the to the rooms quite a bit so we ended up putting going in and we put a more of a single membrane roof a TPO roof to give it more of a a sealed envelope we've been doing pretty good with all the rains I I will be honest there's been a few leaks but it's been more more so on the mechanical side where uh things have blown off and it penetrated that way so uh just one thing to note on that last slide I'm sorry um a side note is again this was another facility with high rates of failure for HVAC systems again talking lead times this this is a project that

067we think is board approved mid to late April po was cut we had about a 37 week lead time on HVAC units so we're still waiting we may be into March of 24 before we get these Pro these on the roof as they do trickle in we will move quicker if possible but again that just kind of goes back to that supply chain and some of the issues we've had and this is this is one that we were running and gunning on all summer they're they're dying quicker than we could revive them so so do we have temporary options until we can get everything fixed we do if we need to we've just been repairing these you know and it's it's been a I mean we've been keeping them alive and we've been keeping things

068going um but it I mean they've kept our guys busy there's been points of time I have seven HVAC technicians um there's times where I've had four to five guys at that school um again with even being understaffed I say we have seven fully staffed um during the the hotter hottest part of the summer you know that mid July through August I think we're running with four guys uh throughout the district and I mean you're talking 5 million square feet of cooling and 62 square miles of uh space that we're running to so well thank goodness that they're there thank you for having them but just a real quick Lori if we did need to we would have a temporary solution for this um so perimeter fencing this is Bert this is right now we

069are in progress for this project this is the entire perimeter of Burke Elementary there was a need due to deterioration over time not only due to water but just moisture in general you can see some of these block areas this is with within the block uh the wrought iron fence is already deteriorating as well as to the right you see the deterioration due to due to water and moisture I did highlight these two right here because they're they're not near the irrigation they're they're in a dry area but again The Rock was or the rock the block was starting to deteriorate uh making it a safety hazard and a security Hazard for uh for the facility this is our newest secured entryway this is Mesquite Junior High We redesigned the front office so if you

070could picture that this is when you walk right into the front doors this is not completed it's in progress again again going back to blaming lead times and supply chain the biggest one here was the frames and glass enclosures so those in the coming weeks will be be installed and these are some more pictures uh throughout that office it's kind of made it more of a true functional space and separates the lobby from the actual the office space other capital projects our other capital projects not funded through bond that we tackled this summer three facilities we we replaced the entire field with new sod Desert Ridge Gilbert High School and Highland High School it's top two were Gilbert or Desert Ridge High School to the left is Gilbert High and then to the right is

071Highland High School this is one of the comments that Albert got when they're watching the football games so that side it's natural grass natural grass so so one of the reasons to to kind of kick that off is Desert Ridge um it actually was we had two types of grass within that field we had a Saint Augustine and a Bermuda combo and you can see I did kind of a close review so you can see the broad leaf of the Saint Augustine mixed in with the the Bermuda and that kind of gave it it was it gave us some difficulties maintaining that field because those two are are wear tolerant at different points so St Augustine is a moderate where the Bermuda is a high tolerant and actually the recommended Mo Heights for Saint Augustine

072is two to four inches where Bermuda you could take down to half to a inch and a half and so basically they lived and died several times and and they were you know if we mowed to accommodate for the Bermuda we are burning out to Saint Augustine and so we were never able to properly maintain and field a good looking field I mean until we got outside of the um outside of whether it be football and soccer season so that's why we we went and just replaced it with the 419 Tiff and I think I think this is true too I don't think we've ever replaced the Sod at any of our high schools since these schools were built I I don't think fully not fully we've done partials between hash marks yeah yeah um

073so this is a an after the entire field and then I also took a close-up just more of the consistency you can see the difference between the original two pictures this is another comment that Albert received from fellow with Hunter irrigation so he was a guy that's in grass right that's kind of fun again we assist we assisted with the food service department I'm probably going to butcher this for Natalie but what we did is um we help them renovate and and modernize their serving lines I don't have the before I apologize we had individual rows so individual serving lines throughout front and back of that the um of the front of the cafe um we were able to give them more of an open space and more of a functional space for students to

074come and then they supplied the the equipment to allow for different options or more creative options for servings this is Mesquite Junior same thing here and so these serving lines were fully funded through the nutrition services fund fun 510 so again this was another kitchen project similar to what we did about a year ago at Gilbert High School we had another failing system which is our our boiler that feeds hot water to the kitchen and the building for specifically for Highland High again that being a health and safety hazard we looked into replacements and so now we have more of a high efficiency unit as well as totally integrated to building automation so we can monitor not only water temps but deficiencies or failures beforehand I try to stay ahead of ahead of the problems

075so that's all we have on the pictures of before and after and then just really quick just the tax rate summary so you can see that the town of Gilbert and the Gilbert Public Schools boundary continues to increase and assess value that has another been another reason that provides us opportunities but at the same time we've been able to keep the tax rate low and continue to lower it over time so again very thankful that we've had the approval from our local taxpayer we're doing everything we can to keep that tax rate low and that's the end of our report thank you very much board members are there any further questions I just appreciate all the work just so you know Mr Thompson this used to be like a quarter of a page to explain

076the whole thing and I requested that we give more information and pictures to our community excuse me well with that thank each of you not even just for the report but for all the work that's gone into this and all that you do for our students each day we appreciate it we appreciate you guys thank you thank you did you want to take a little break or no to you five minutes we'll take five minute break we'll be back at seven twelve yeah 25 years are we ready to start okay yeah [Music] thank you we will continue with our brief board business meeting with um oh no we'll continue with our work study sorry 2.02 Master Capital plan final published report presentation Dr McCart thank you madam president governing board members as many of you

077know the master Capital plan committee has been working for I think a year a little over a year and they've come to this juncture that they want to present to you a final report so okay we'll turn it over so thank you all first I'd like to introduce our guests this evening so to the right of me is Mr Scott swinski he's with Orcutt Winslow as well as Olivia forish she's a brand new architect so she's been there for about a year and she's been instrumental in actually putting together the final product that's in your binder in front of you I just wanted to share this is still in draft form so we we will get all of the final edits completed this week and we'll actually have a published document on the website by

078Friday the 15th so just so you're aware and then we're going to be tag team tag teaming this presentation so first I wanted to provide an overall process summary that has culminated in today we started and I was asking I can't remember when we signed the contract but sometime Last Summer and then I wanted to share just the details of the formal Master Capital plan report organization just to help you digest this book that's in front of you and then have time for questions at the end so first chose Partners last summer Orcutt Winslow and amaresco so Orca is the architectural partner and then ameresco has provided the tool that we can collect all the data so we are Albert and I will be going through a training process in early October with ameresco so

079that we can take over the use of that tool and continue to update it so as an example we have all of these projects that we did over the summer we will be able to update the condition of all of our facilities once we get that training so that we can recalculate that facility condition index that we've shared with you before um again as part of the process we did a full facility assessment so we have had a master Capital planning grid that Albert has been using since 2015 that basically lists all of our facilities and lists the the date in which they were built and then the variety of components that are part of the facility the roof the the flooring the interior paint the exterior paint all those components and he's been operating

080and making priority recommendations based upon the life cycle time frame not necessarily about the assessment of the condition of the facility so this facility condition assessment was able the partner firm amresco and their Engineers went through every single one of our facilities to include all of our district office buildings and actually looked at each of the individual components and gave a score based upon what they were seeing so it was a combination of what they saw took a bunch of pictures and then also considered the age and the lifecycle the various components again that process would allow us to be more clear about what our priorities should be with the next available resource um at that point in time then now we have to figure out okay we got this assessment well how are we

081going to prioritize those projects so we created um seven priority questions about does it impact safety is it Ada related those types of questions and that's part of the master Capital plan and then finally Orcutt Winslow and their staff members went out to every single building and determined what we call a learning environment assessment so this is about what's the quality of the lighting in the classrooms is their natural light what's the quality of the furniture even but Scott is going to go into more details about that and then we began the process of determining educational specifications so what should our CTE culinary be what kind of equipment should we have in there what kind of a should we have a demo space and should it be have audio visual available and what kind of

082sound systems do we need those kinds of things so we've begun that process as well and then the then that's led to where we are today where we're compiling the results of all of that and putting it into a formal document the final report organization if you want to page along with me the the book in front of you so the first part is the introductory section so I just wanted to let you know how to read the book and then if you go to the first tab it just gives you some information about where is Gilbert Public Schools today and this is mostly about how are we doing with our enrollment how are we doing with um with our academic achievement what are all the awards that we've been awarded over the last year

083those types of information is in there and then the next section is the adequacy so this is that facility condition assessment that I talked to you about in the next tab it's the suitability so this is the learning environment tab gives you information on how that was done and then the next tab is recommended recommendations and next steps and yes I recognize that recommendations is misspelled so I want you to know that we do know that that's why this is a draft document so we still have to do that quality control check and then finally the last section is the campus specific details and Olivia is going to go through some spreads of some example schools so you can see how we've organized them to give a picture of each individual school facility we have

084here in Gilbert public schools and with that I would like to hand this over to Mr thank you so I'm going to follow the slides rather than the book but the slide up right now the the two graphics on there kind of represent the spheres of influence of what we took into consideration when going through the capital Master planning process so on the left side the spheres of influence really focus on where we would gather the information from and so uh stakeholder input was a portion the program's best practices was an influence and then the environment assessment as well as the facility conditions assessment so all of those kind of layer on top because you really can't just look at one and then in addition on the right side we discuss kind of how you

085move from maybe having educational goals all the way to educational outcomes and what those influences along the way typically are and so the capital master plan takes into consideration all of those items as a document me me still okay all right um and so one thing as far as the conditions assessment to take home I think is just the uh the breadth of what you're overseeing within the conditions assessment I mean 4.8 million square feet uh I think it's easy to sit back and and look at the amount of money that you would have to spend to upkeep it but then within the view of what you're actually maintaining it's pretty reasonable um to have that Outlook and then be able to address those needs as they come yep so um the enrollment Trends so

086obviously if you're going to look at how you're going to be using your facilities and what kind of upgrades you need to make you have to consider your enrollment Trends just wanted to share this um figure with you this was provided by Mr Brammer at a retreat last week and I I just thought that this was a really good example of how Gilbert Public Schools is perceived we are attracting over 20 percent of our population from out of school districts so we really are a destination School District within the East Valley and we're pretty excited about that so one of the most important one of the most important values that you'll see in the master Capital plan is this FCI which is facility condition index and so that's basically the cost of everything that's wrong

087with a building or wrong with an item over the current replacement value and so basically what you're looking at is the percentage of a facility that needs help so you want it to be as low as possible once it reaches over 30 percent industry standards says that that's critical level so we want all of our ranges to be lower than that and so I just wanted to show this graphic here so amaresco is the company that we worked with to gather all of this data and so they've surveyed a huge amount of schools I think it says 13 000 schools and the average FCI of all of those facilities was at 44 and so Gilbert is currently at 10 which is relatively good um in comparison to all of those schools and so that was

088something important to show from the master yeah and so uh on one end we had the facilities condition index which is pretty easy to wrap your head around you can go through make an assessment understand maybe the life cycle of an asset whatever that asset is whether it's an HVAC unit but there are things beyond the black and white maybe that qualitative metric that we wanted to go through and assess and so outside of the fcis we wanted to assess the learning environments and so this is the suitability of the space and an analogy that I always use is that a gas station might be in perfect working order but it would function very poorly for a school and so looking at things from that perspective that's obviously an exaggerated example but it kind of

089puts it into perspective okay well is the space at adequate yes but is it suitable for modern learning so what we were able to do at each campus was assess a variety of things that are shown on the screen on the right so for example on the the slide currently we are showing a cumulative result for the high schools we have results for every campus individually but this right now is representing how the high schools are doing and so earlier today we acknowledged the interactive teaching walls that was a priority but now you can see as the blue bar is going to the right that we're now in the optimal condition for something like that so you can kind of see as we went through yes most all spaces are now taking on all cylinders

090within that purview but then if you look down at say lighting controls almost across the board if you go into a classroom there's two ways that you could can control light on or off and so in addition most the classrooms maybe even at the elementary level or whatever you go in and you can see all kinds of different ways that teachers are trying to get around that maybe they're hanging sheets Under The Lights just to dim it a little bit because now that we're using devices or screens or glare control some of those things are becoming more of an issue then we're able to see and assess from a district level where some of these things are falling short of what we would most optimally want them to be and so as you kind of

091zoom out as far as assessing maybe what we're looking at so those were the the easy obvious things that create a good learning environment and so we were able to go through and assess those and and so each of those kind of have their respective report outs from that so I just have a question on this because some of these um obviously we're doing really well in the blue um some of these where it's kind of there's a blue bar and an orange bar um kind of explain to me what that means for example water access yeah looks like that's kind of divided so what does what does the what do those shoe cars mean so it's kind of a sliding bar where if you take the total length of the bar it's the same

092that's 100 but if you zoom in real far I think lighting controls there's a one percent that had it and 99 that didn't so if you go down one to natural daylight you're more like a 50 55 55 45 okay so just overarching you're looking at a campus you can see oh okay so how many spaces and when we looked at natural daylight it was more like a space like this where you have people in here often we're not worried about storage closets for example we're just worried about main living or learning environments and so um now when the district would like to make decisions moving forward about how to allocate certain dollars for different projects they have a pretty good idea or understanding of what might be sub-optimal and where it's sub-optimal so when

093you're talking specifically about water access what does that mean uh in the classroom so for example um I'd say best practices for a high school math classroom you don't really need sinks but for an Elementary classroom that is a hired need and so that's what that water access is however across the board water access is is useful probably in more cases than it's not I mean the math classroom is probably the anomaly but I can probably find a math teacher that wants water yeah right exactly yeah culinary arts definitely needs water acts so the other point about the natural daylight this this room in particular would fail it'd have a big and it's a beautiful room right yeah but contrary to that I showed you the picture of um of Playa and they have this

094beautiful um Skylight in the middle of the hallway that brings in that natural light in the entire main hallway leading down which is very attractive and appealing so just a couple of examples okay all right thank you I appreciate understanding that sure yeah so I just had a question Bonnie um let's just go back to lighting controls just so I understand this so you're saying like in this room for instance you would say you would recommend getting dimmable fluorescent lights is that what you're trying to say on this is that that would be a solution sure and and so I mean I don't want to unpack this too much but when we went and did a survey at I don't know thousands of rooms we needed to come up with a yes no type of

095response that wouldn't get skewed by people's opinions so it was is there a lighting control mechanism present or not and so it wasn't really like a spectrum that we were so this is just black and white well that particular issue for sure like the the harder ones might be like flexible furniture that can get unpacked differently too like well is this flexible or is it not flexible that I'm sitting in now but yeah so that's kind of how that was uh assessed and if you're interested in the metrics by which we assessed all of these items in the book it goes through and there's definitions for each one of them that kind of describes like for flexible Furniture we used a 40 second rule so if the room could be rearranged by all of the

096students in under 40 seconds we considered that to be flexible um so we were using that kind of judgment you can read about it and what section would that be in them uh which one it's in the the academic suitability isn't that adequacy the suitability okay all right thank you I think too it's it's good to know that again this is informational we can use it how we want to now now that since they were going to since they had access to every classroom every space everything it just gives us that much information so then we can say okay what does what does that mean for us and how do we use that information it doesn't necessarily mean like you're failing or you're that's correct it's more of an input so as a great example

097is that every time Albert goes in and touches a classroom so let's use the computer labs that have been converted to a regular education classroom he's not just doing the flooring and making the modifications to the space but he's also changing the lighting from fluorescent LED so this information gives us that additional stuff that we can decide whether we're going to do it or not it and it goes back to that first slide where I spoke about the areas of influence and so if someone wants to make a decision between hey let's invest our our dollars in a or b you can layer on those multiple things so that you can make a well-rounded decision rather than just having one one set data point so I'm happy to give this back to Olivia because she

098she and their internet Orcutt Shireen what's her last name Olivia wanted to give her some credit [Music] oh mood or something like that yes yes I'm sorry man I put you on the spot there I'm so sorry you're gonna have to figure that out almost morning I'm just sorry so um anyway so the two of them spent a lot of time putting these pages together that really I thought they turned out very well representing each of our individual schools so we're going to hand over the rest of the report to Olivia sure and I'm just gonna run you guys through one example of each School type so it'll just be three and they're they're kind of shaped awkwardly in these slides but they're clearly made for the spreads in their booklets but um this is

099the beginning slide that we have for each one of the schools oak tree is the example it's one of the elementaries and so each one has a description provided by the principal of each each institution and then we've got some quick stats just to show you where the school is at what size it is just to get a good understanding of how many students there are unique program offerings that we identified we have several lists of those and then we also wanted to show the enrollment demographics so what the school has done over the past 10 years if their population has gone up or down and so then each school also has a page that shows the facility condition assessment and so this is all of that like if you have structural work mechanical work

100so it represents all of that it shows you what year it needs to be done in and what priority levels we range things as high low or medium priority so you can see all of that and it's done by cost so the bigger the bar the greater the cost um and then we also went through and listed out for each school um high priority action items for the next five years and then on the right you've got the learning environment assessment which we just went over for each School and so this is our example of a junior high the South Valley Junior and again it's the same stuff on the cover sheet all the same information just with a different School so on each of these schools on the first Square they're you have current

101FCI which is the facilities condition index condition index so most of these and that's what you want to be low yeah yeah 11.39 that that's a great score for a facility that of this age yeah anything under 15 is okay really good really good and so for the junior highs and the high schools we're also including some of the programmatic offerings so we went into the Career and Technical offerings performing arts and Athletics just to show what you guys have to offer at Gilbert and so again this is that five-year Outlook to show five-year action items the associated costs and the learning environment assessment I I just have to ask does um South Valley Junior High they don't have a seventh grade choir it just says choir eight so I just that was the question

102when I looked at it earlier oh okay sorry thank you thank you so the last one is the high school Desert Ridge High and again you see the same statistics the most important thing is the next slide with the high school one thing that we did differently with the high schools is we noticed that a lot of them have very similar Career and Technical offerings but each High School tends to have a specialty or a program that they offer that no other high schools offer um and so on the high school spreads you'll see unique offerings for each high school and so those were selected based on like if you have two or less high schools that have one program then it's in the unique offerings category just to kind of show off which high

103schools specialize in what foreign I'll just also acknowledge the reason that that sort of information was included was that if you had a side-by-side comparison you might have two prototypical schools that are exactly the same but they might have something happening in them that alters your perspective as far as whether you would invest in that or not and so that's why we wanted to position that information so that it can be part of the the decision making well and I do love these graphics for each of the different departments and things that we have I think that that's very helpful well into Scott's point the best example I can think of right off the bat regarding the city unique offering would be at Gilbert High they have the meats Lab at Gilbert High we're not

104necessarily going to create a Meats Lab at every single high school however that is a very specific facility need regarding the amount of power Refrigeration stainless steel within the classroom you know all those kinds of things so that information helps us as we're going to go into a building how to determine what the overall needs are to include those programmatic needs we also um we identified areas of emphasis at the end of the master Capital plan which are areas that the district should you know kind of focus their attention um and a lot of those included CTE performance and so we really wanted to be able to see those areas of each school and understand where they needed help and which schools had a variety of programs that might need things and I think that

105was it that's it so if you have any questions we're all prepared to answer them just just a note there was only 21 slides in there you could have included a few more of these it was dessert but we got a notebook to make up for that yes this looks great and I I really love looking over this I love looking at all that we offer and the opportunities that our students have and the way that we're working hard to make sure our facilities are efficient are suitable are maintained but also fiscally responsible in all that we do and so I'm I'm excited to keep looking at this and then I'm glad that we have all of these um this information to continue to inform our decisions and make the best decisions that we can

106going forward so was there anything else that anybody wanted to no I just think it's a really in-depth look I know that there has been talk for quite a while about a master's facility plans and I really am glad to see that we've gone through the work to put it together and inform our decisions and I think it really gives us a lot of opportunities to to really be specific in how we spend our money and to support those programs and things and just a reminder that we're not one and done we're very committed to maintain the facility assessments we've got this great database now so it's important that we maintain it and that we we are hoping to do a formal report to this body at least every two years where we can update

107the facility condition index and let you and the community know the progress towards achieving at least that 10 to 15 percent facility condition index throughout and meet the needs of our students well into the future I think too there's other opportunities as well to kind of have standards as far as what direction do we want to go as far as CT like you've said it kind of has brought up some really good opportunities to really discuss and focus in on how are we going to meet the next generation of this and what does that look like and how we're going to best fund it provide for it and what does that even look like which maybe we haven't had the foresight or the time or the information to really do in the past so I

108think it kind of actually brings up a lot more that we need to do a lot more opportunities to really look at and discuss things too so well I and I just had this thought it gives us a good look at every school to make sure that we're that every school is getting what it needs that there's not you know for example flexible Furniture maybe we have one school that's newer that has more of that and is there another campus that maybe needs to be brought up to a little modern modernization in what they have so I think that's a really good point to be very Equitable in how we spend our money and make sure that we're addressing the needs of every student well and I think that as Olivia pointed out there are

109differences at each campus and so those need to be considered as we're making decisions so you don't need all the same classroom spaces maybe at a Neely or a GCA in comparison to a more comprehensive Elementor or um high school so all this information is in there and then I also wanted to share that the master Capital plan includes all the district office complexes it's important to know that we've assessed everything so we do not gen and we haven't on the request for this November we have not again asked for authority to use Bond dollars for district office spaces but air conditioning goes out in the district office as well so we have to make sure that we are assessing those and we understand their condition and that's in the master Capital plan as well

110you don't want flexible Furniture Bonnie well this is flexible it's all on Wheels no I'm kidding thank you Scott and Olivia this is a very thorough and um very informative so thank you guys appreciate it well done thank you very much I appreciate it all right with that I believe that will adjourn our work study then and we will move to our brief board business meeting I will call that meeting to order and I will ask Ms Wilson for the real call please Mr Chad Thompson here Miss Laurie wood here Miss Sheila you Daddy here miss Jill Humphries here Miss Rhonda page here Madam president all board members are present you have a quorum thank you board members that takes us to the consent agenda items 5.01 approval of consent agenda items is there a

111motion I move that we approve the consent agenda items as presented thank you Mr Jetty it's been moved as their second nice second thank you Mrs page it's been moved and seconded that we approve the consent agenda items as presented all those in favor please vote by saying aye aye and any opposed with nay thank you that will take us to our adjournment of our brief board business meeting board members is there a motion I move that we adjourn thank you Miss Humphries it's been moved that we adjourn is our second second thank you Mr Thompson it's been moved and seconded that we adjourn all those in favor please vote by saying aye aye aye any opposed with me thank you very much we appreciate it all right