001one two three foreign all right are we ready I think it's six o'clock welcome we'd like to begin our regular board meeting it's Tuesday July 25th 2023. we thank those who are in attendance and those who watch as well online or in a recorded session I'd like to call this meeting to order and then we'll follow with a moment of silence which I would ask that you all remember some of our people who have passed away this summer Catherine Holmberg was a teacher at Patterson Elementary Jacob Carlson was a recent graduate from Mesquite High Ray Valenzuela a teacher and coach at Islands Elementary and Mesquite High and Jim Lavin the athletic director at Desert Ridge High if you could remember them and their families as we honor this moment of silence please stand and now
002if you will join with me in the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all [Music] thank you Mrs Wilson will you please call roll Mr Chad Thompson here Miss Laurie wood here Miss Sheila eugetti here Miss Jill Humphries here Miss Rhonda page here Madam president all board members are present you have a quorum thank you and just we'll acknowledge Mrs page and miss you jetty joining us by phones thank you let's begin with the approval of agenda item 2.01 board members is there a motion I move that we approved the agenda as presented thank you Miss Humphries it's been moved as our second second thank you Mr Thompson
003it's been moved and seconded that we approve the agenda as presented all those in favor please vote by saying aye aye any opposed with nay thank you that passed 5-0 we will now move to the superintendent's report Dr McCord [Music] thank you madam president governing board members good evening to those of you in the audience and watching us online today obviously was our first day of school for students here in GPS we had a little over 32 500 students on our campuses staying approximately 4 200 staff members the energy and excitement on the campuses were very special and everyone was pumped up and ready to get this year started a big thank you to our operations department for taking such good care of our facilities this summer we had some sort of project on air
004almost every campus in our operations department and our contractors worked extremely hard to accomplish this we still have to finish up some projects on some campuses but I'm incredibly proud of what they've accomplished this summer and lastly on Saturday August 5th we will hold our annual v-net kickoff training in Vendor Expo this event begins at 8 A.M at Highland High School and v-net stands for voluntary net volunteer network in the kickoff uh training is designed for ptsos and booster clubs they receive an X they receive excellent ideas about fundraisers and how to properly run meetings and handle ptso and booster club finances thank you to v-net for this excellent day of training and fun this wood that concludes my report for the CV [Music] to our students and staff back to the first day of
005school we appreciate this first day and look forward to a great year that will now take us to our request to speak to the governing board we have one request but first we'll listen to the admonition please let's just speak to the governing board pursuant to ARS 38-431.02.8 the board may make an open call to the public during a public meeting subject to the reasonable time place and manner restrictions to allow individuals to address the public body on any issue within the jurisdiction of the public body at the conclusion of an open call to the public individual board members May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be put on a future agenda however members of the board
006shall not discuss or take legal action on matters raised during an open call to the public unless the matters are properly noticed for discussion and legal action during an open call the board requests that speakers refrain from voicing complaints against School Personnel or any person connected with the district as it may impact due process rights policies Keb and Ked are provided by the board for disposition of legitimate complaints including those involving individuals forms required for the use of these policies can be obtained from the Gilbert Public Schools website thank you with that I will ask Flint Crump to please come to this to the microphone and you will have three minutes to adjust the board core there will be a timer yes thank you didn't see it nope you're great hi thanks for this opportunity
007to talk um so today I was at uh Highland High School my daughter starting the first day back um and I was shocked with finding out there were dress code changes um of which I was kind of curious why were their dress code changes for this District whose idea was that for the changes and who voted for these changes um that's cool dress code seemed to be just fine for all of this daughter's previous 11's 10 siblings going to Highland High School so um this is what I saw at school today I saw rear ends of girls hanging out of short shorts on the crosswalk walking right in front of me there's nowhere else to look I mean I'm looking at the student and as she goes by I'm like well that's too short so
008the short shorts are quite present in fact when leaving the school I saw I don't know I didn't count I was just like wow I was 10 girls maybe with short shorts on some holding a Sign by the front gate welcome back and I guess this is acceptable for a top as well with the short shorts now if the policy has changed to be you got to cover your privates according to this um what happens when they sit down if their butt cheeks are already hanging out the back end they're sitting unless they're standing all during class which I think is probably pretty tiring these girls are sitting down during class so what's The View when they oh I got to get something off the floor in the hallways drop something pick something up what
009are we showing to our youth in these environments that they're placed in they didn't choose to be there right this is their school so I'm concerned deeply concerned Why first off we had changes to the dress code whose idea was it and who voted for these changes that are leaving her children under stripper training it's like what what is this um so we need to adjust that dress code straightforth that needs to be modified back to the thigh length shorts are are also more sanitary because if you've got short shorts that are right at the crotch front and back what else is being left on the seat for others to pick up thank you Mr crimp thank you for your thoughts your feedback and that concludes our request to speak to the governing board tonight
010we will now move to our reports and we'll go to our monthly financial report and fourth quarter financial report ended June 30th 2023 for FY 2023 uh I'll turn over to talk to McCord thank you madam president board members as always we will yield to our associate superintendent of Business Services uh Bonnie Betts um good evening governing board members uh president wood Dr McCord first of all I need to clarify that tonight's presentation does not include the monthly report reflective of June 30. we always do a monthly report with the quarter end except for the very last one of the school year because we are going through this process over the next 60 days during the encumbrance period cleaning up accounts waiting to pay all invoices and generally speaking we present to you in early
011October the annual financial report which definitely replaces this fourth quarter financial report so I wanted to clarify that first and we will adjust the label on this agenda item for tomorrow when the board meeting is over so I just want to make sure that was clear to all of you so to begin as always we we generally share with you the district operating funds we do have some items to report on the federal and state Grant funds a little bit on the Enterprise funds and finally The Debt Service fund so this is our district operating funds our major resources for our day-to-day operations note on mno you can see that the available balance has actually increased by about six hundred thousand dollars as I mentioned the deadlines for purchase orders was over in mid-april and
012so right now as payments are being made encumbrances are being released which is why we've realized that about a six hundred thousand gain on our available balance on the maintenance and operations fund in addition on classroom site fund that also has increased about about 1.5 billion dollars over last month month over month we did pay the pay for performance amount in June but prior to that we had an encumbrance for that pay for performance so there was a doubling up of the dollar amounts and so all those things have been accounted for realizing a gain of about 1.7 million dollars in classroom site funds and then finally an unrestricted Capital during June we made the decisions to we had made the decision you all had made the decision early to replace the natural turf at
013Desert Ridge High well based upon information we received back from graduation at Highland High as well as Gilbert High we held a meeting and and requested from our coaches who are getting ready for the football season next fall if they thought there was enough time for us to go ahead and replace the natural turf at Gilbert High and Highland High as well as Desert Ridge we were able to procure that and so those things in particular led to an available balance and unrestricted capital of being lower and those are those are those encumbrances are expected to roll over because we're not going to complete those projects prior to June 30. so you will see changes again in that available balance and unrestricted Capital by the time that we're presenting the annual financial report to you
014our systems will be pretty much complete and then you will see again our final audited Financial reports in December and that will that will definitely complete fiscal year 2023. so before I go any further are there any questions on that I guess I just wanted to uh share that you shared with us that Mesquite High had the field had been addressed in a different opportunity last year that's correct they had Grand funds from the Arizona Cardinals yes Campo has artificial official Turf yes so just to clarify thank you for that thank you are there any further questions let me ask this page or miss you jetty do you have any questions on this so far no thanks okay thanks Miss butts continue please okay and these are just the notes just for those that would
015like to read some of the details Federal grant funds the idea high cost you can see that the budget numbers are zero however we actually did receive Grant funds for the idea high cost students and so we have expended that 71 690 that has offloaded either maintenance and operations expense or the federal fund idea 220. so just so you're clear on that sr3 just a notation here that our available balance has increased over last month that 2.8 million dollars is reflective of the fact that we did receive the um arpa support Mrs Humphries had asked earlier what that stands for so that is the American Recovery plan act that's arpa and those monies again we did not know that our budget was approved until after we did the final budget in May so we're reflecting
016the spend that 3.6 million dollars roughly spending it all but but that released a fair amount of the sr3 monies and so we still have until September 30th of 2024 to spend all of Esther 3 and the deadline to spend the arpa support is um June 30 June 30 so it's already passed okay also the uh again we highlighted the 100th day in-person education plus a grant both of those are related to that arpa so we have been made fully whole when the governor pulled back the 100th day in person some of those monies as well as Education Plus up Grant but they have been replaced with the ARP support and we were approved and now we've spent that and now it's totally spent that but now that has given us some funds in sr3
017that we had thought we'd need to use correct so what are we planning to continue to use the sr3 maybe for our intercession camps again so we um the sr3 you can see that we have 2.8 million dollars of sr3 but they're still 3.7 million associated with the set-aside which is the learning loss where the summer school and intercession activities are eligible for that 20 set aside because it's addressing learning loss however there are still some more options with that additional money that's been released so we could increase the amount that Esther's going to spend for the curriculum adaptions that we're planning in the current year other options as well we were hopeful that we could wait until the result of the election in November before we deliberate and make a recommendation to you all
018on how we would spend that remaining 2.8 million dollars I'm sorry to ask one more time so the 2.8 million on the sr3 is in addition to the sr3 required 20 set aside that's correct 3.7 okay and both of those the deadline to spend them as set by the grant initial Grant was September of 2024. correct thank you you bet okay great so then the state Grant funds the one that we wanted to point out is the vocational education grant you can see that the available balance is down to about two thousand dollars whereas last month it was about twenty thousand so it's a minor change but I felt like it it might be useful to understand the VOC Ed program so this 400 Grant has to be spent or you lose it it go
019would go back to the state and Mr Daly is who's our CTE director is very good about ensuring that all these monies are spent by the by June 30 and so that that last two thousand dollars will be spent um by The End by by the time we're reporting the annual financial report to you all can you give us an example of what we spent that on it's on just the regular VOC Ed expenses the same expenditures the same types of expenditures associated with jted um so uh teachers salaries that are in our culinary classrooms or our biomedical classrooms all of those the AG and any AG yes and any of the supplies and services that are associated with those programs okay okay and then Enterprise funds just reporting some very good news regarding community
020school so their estimated revenues have continued to increase we have made our our charge we have a a means by which we charge an indirect charge to community ed a little bit different than how we do it with nutrition services but that's already incorporated into that year-to-date expended encumbered and they have realized an available balance of almost two million dollars so they the community school program has turned around from the losses during the pandemic you can see that both the DES Child Care Grant and the Des Workforce Grant are or will be fully expended there the deadline for those grants is September 30th but we know that we have an ability to move expenditures out of the community ed fund normal fund and put it into the grant as long as we're not supplanting and
021then we do have in the workforce Grant we do have some purchase orders that will roll into the 2024 school year but it will be invoiced and expended prior to September 30th so we're reflecting them here as fully spent okay and then finally The Debt Service fund the only reason that we're sharing this with you is to show that as of July 1st we made our final payment that's paying back our bondholders for the bonds that they purchased on our behalf and um and then after that final payment was made there was still 1.3 million dollars left in The Debt Service fund just wanted to remind you that that 1.34 million dollars is used to decrease the secondary tax rate going into the 2024 school year okay and that's the end of my report thank
022you I'll first begin with Mrs page or Mr Jetty do you have any questions for mispets no no I'm good thank you Miss Paige did you have questions no okay Mr freezer Mr Thompson we'll start with Miss Humphries so my one question is when we have that payment from The Debt Service fund that's a once a year payment that we accumulate and then pay at on June 30th is that correct we're actually required to make a January payment and then a July payment so the January payment is an interest-only payment and the July 1st payment is both principal and interest okay thank you you bet Mr Thompson how did student attendance today compared to projections that we made last year today so the enrollment right enrollment so far this year well it's it's hard to
023give you a hard answer because there's people we we really don't look at a hard number until after at least two to three weeks because people are coming in and dropping out so we're we're above our projections I think right now but I would never write it in stone anywhere because it's just not reliable just yet so but I'll give you guys updates as we go through there's just to explain um to you Mr Thompson there's a 10-day drop so those students that are enrolled as of the first day of school but they don't show up and often we don't know that they're not showing up and so at the 11th they were obligated to drop them or disenroll them and so that's why it's a question mark as to what our true enrollment is
024right now thank you you bet nothing further okay thank you Miss spets for this report board members this takes us to our consent agenda [Music] um and before I ask for the approval I Believe Miss betz had a correction or an amendment that she wanted to make uh yes um thank you for that Mrs wood uh yes on item um 6.05 the Pre-K fundations purchase it was brought to my attention today by Mrs wood that there is no funding source represented on the agenda item and so I wanted to make sure it was clear that the funding source for that Pre-K fundations purchase will come out of the community ed program 520 which does which is responsible for all of our preschool programs they are it's a shared responsibility with the special education preschool program
025and the special education preschool program has been has been utilizing the Pre-K foundations for a while and they've utilized federal dollars to pay that it's my understanding from Mrs Cobra Stein and you can correct me if I'm wrong Jason but that they wanted to make sure that all of the preschool classrooms we're using the same curriculum materials thank you with that clarification I will ask for a motion for the approval of consent agenda items board members is their motion I move that we approve the consent agenda items including Miss bets comments regarding 6.05 thank you Mr Thompson it's been moved is there second second thank you Miss Humphries it's been moved and seconded that we approve the consent agenda items with the added note all those in favor please vote by saying aye and any
026opposed with nay thank you that has passed 5-0 that will take us to the action items and we will just look at 7.01 the revised trust model policy service agreement for implementation to be effective July 1st 2024 Dr McCord thank you madam president governing board members uh before you you have a couple items you have a red line item that's included in your packet for the trust policy Services agreement if you remember I think it was back on June 20th we brought this agreement forward and everything was approved but we had some possible revisions in the agreement and I said that I would bring it back on this date with any revisions that were made and there were a couple revisions made under the agreement section on the first page they added a definition of
027what model policy review Services is and that's included in the revised version and then on E they added the comprehensive member policy review it was asked to delineate what the services were and in this section it just basically says upon request and for the fee identified in xibia day of this agreement the trust through it's retained consultants and or Prepaid Legal Services will meet with member as requested to evaluate update the member services policy and assist member to with the implementation of its revised policies and then I think on section two there was just a typographical that was changed from 22 23 to 23 24. and on number eight there was the addition of the indemnification I'll read this to everybody the new version States the trust will have no obligation to indemnify or defend
028member if a claim or a suit is filed against member rising out of members adoption and or use of the trust model policies and procedures unless arising solely out of the trust gross negligence or willful misconduct member further agrees to defend indemnify and hold harmless of trust in the trust members managers employees officers directors agents or Affiliates for from and against any claims damages suits or loss whatsoever including attorney's fees rising out of or related to members participation in the PSP and or members adoption of the use of the trust model policies and procedures member agrees that this indemnification obligation Will Survive the termination of this agreement and then under nine on E uh there was the addition of it says members May terminate this agreement upon 60 days written notice to the trust or
029within 30 days of receiving result revised pricing schedule and I think Mrs page was that it yes thank you Dr McCord and thank you for bringing this to our attention we appreciate it thank you with that I will call for a motion on 7.01 revised trust model policy service agreement for implementation to be effective July 1st 2024. is there a motion but um I'll move that we accept the revised trust model policy service agreement for implementation to be effective July 1st 2024 is their second second thank you Mr Thompson it's been moved and seconded is there any discussion has the executive uh is that what is that what you call the executive your executive team cabinet your cabinet folks I work with the folks you work with has there been any further discussion on how
030on the process for uh for implementing these new policies or for switching over yes we spent uh Kyrene Elementary School District implemented this last well this summer they went through the process in the spring they took about four months and so with us having a year lead time we were given some really great insights on how the process worked for them and the methods that they used so we're going to go through look at that some more and tweak it for Gilbert public schools and at our next policy meeting we'll talk more specifically about it once we have those details ironed out but we have plenty of time and and we learned some of the pitfalls that maybe they ran into and so hopefully it'll be something that we can sidestep as we move through
031page no thanks for asking Mrs eugetti no I'm fine thank you sing none seeing none I will call for the vote all those in favor of approving the revised trust model policy service agreement for implementation to be effective July 1st 2024 please vote by saying aye aye any opposed with nay thank you that has passed 5-0 that will take us to request for future agenda items 8.01 board members is there anything pending that you need to discuss here if not please let Dr McCord or myself know before the next meeting that will take us to our board committee reports a 9.01 city of Mesa liaison myself I don't have anything to report tonight 9.02 town of Gilbert liaison Mrs page nothing to report tonight 9.03 Gilbert Education Foundation and audit committee Mrs Humphries we'll be
032having a Gilbert Education Foundation board retreat in August and then our first business leader breakfast of the year will be August 10th and I believe it starts at seven or seven o'clock at Mesquite High School change of place so we're really looking forward to that because that is also our big day with school connect to bring our community in with our schools and help us to support them and plan some projects that we can work on and and come together to have a love our school days so and then the cornhole tournament is in September I don't remember the date on that one sorry thank you appreciate it and did you have anything for the audit committee or not the audit committee hasn't met since spring so yeah okay so thank you very much Miss
033Humphries 9.04 Insurance trust representative Mr jetty oh we haven't met yet so I don't have anything to report tonight thank you 9.05 legislative representative Mr Thompson nothing tonight thank you thank you that will take us to our meeting dates our future meeting dates Dr McCord thank you madam president governing board members on August 8th we have a board work study and a brief board business meeting August 15th is our board policy committee meeting and August 22nd is our board business meeting okay thank you thank you and thank you again for attending and we will take that will take us to our adjournment 11.01 board members is there a motion I moved to adjourn thank you Miss Humphries it's been moved is there second second thank you Mr Thompson it's been moved and seconded that we
034adjourn all those in favor please vote by saying aye any opposed with me thank you that past five zero we are adjourned foreign