001miss Larry Wood is that you on the phone yes thank you perfect thank you foreign ready good evening thank you for being here I'd like to welcome you to the regular board business meeting for Tuesday November 29 2022. um calling the meeting to order we'll have a moment of silence followed by the Pledge of Allegiance led by Dr Charles Santa Cruz please join me in the pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you Mrs Wilson could you please do the Roll Call Dr Charles Santa Cruz here Mr Bill Parker here Miss Sheila eugetti here Miss Jill Humphries here Miss Laurie wood here miss you jetty you have all board members present
002you have a quorum thank you and thank you Mrs wood for being here telephonically um we'll go to 2.01 approval of the agenda do I hear a motion I moved to approve the agenda thank you Mrs Humphries II second thank you Mr Mr Parker yes any discussion okay all those in favor please signify by saying aye aye none opposed Dr McCord superintendent's recognition recognition Awards thank you madam president board members if you join me in front of the diocese we'll go through our recognitions for this evening foreign [Music] good evening everyone how are you good thank you for being here tonight I hear a lot of uh laughing Smiles on faces this is the best part of the meeting I'm just telling you right now this is the recognition portion and it's when we get
003to recognize our students our staff folks in the community everybody who makes Gilbert Public Schools what it is and so thank you guys for being here tonight we're going to kick this off with some student recognitions and on the athletic side we have Highland High School cross country coach Monty come on up [Applause] foreign coach is like a Mainstay at these meetings this time of year it seems like Highland continues to win state in Cross Country for boys or sometimes girls and sometimes both and this year Highland High boys and girls won division one state championships so give them a hand and because no one can say it better than him I'm going to turn this over to their coach and let him talk about the season and his uh student athletes coach thanks appreciate
004it so yeah it doesn't happen very often when you win both it's you know I've been at this 35 years 26 years in Gilbert it just doesn't happen very often so it was kind of a Dream Season to be honest our girls we kind of knew were going to be good uh our boys you know we had some injuries we had some kids quit but we continued you know that when the gun went off with these meats both teams were just dominating and in Cross Country you uh your team score is where you place it's the ultimate team sport a lot of people think oh it's an individual sport it's not where you place is your score so at the state meet the girls finished with 20 points they tied two other teams in State
005history with the lowest score and then the boys had 43 points and was interesting the boy the girls our top seven made the the last our seventh girl it was 15th our seventh boy was 24th I've been at Meats where we in 2011 we won the boys won State and we had five runners owners in the top 30. so now it's this whole so much more competitive and so much so tough to make it and do it so um I'm just thrilled that you know we're able to uh to uh be here and uh 80 Kids come out for our program we had 80 kids they show up at 5 a.m um we have coach Hall our girls coach and Coach Hagan I don't think is here coach coach Resendez I don't think is here
006but you know we we're you know no matter how tired we are they show up 80 kids in the hallway taking attendance at 5 a.m and we did it all from June all the way through well when it got cold in uh in in end of October November so these are very dedicated individuals running from 25 to 45 miles a week and um you know I couldn't it's just I just sit there and why I look at that this mind blown that they show up at 5am and um you know and they all most I think the majority of them have a 3.5 grade point average or higher in and even some on our team have 4.5s as I've said before they're a lot smarter than their coach when he was in high school are
007they here yeah they're here so guys come on up both girls and guys teams come on up that's like oh that's funny I'm glad I can't and yeah so I'm gonna just let them say their name and the place they were at State on both and both girls and guys you uh the top seven are the team five score the sixth and seventh Runners displaced so what's interesting is that we had both boys and girls top seven first team and they'll they'll need their names will go up on the Hall of Fame at Highland and they'll be there forever so uh so when they're old like me they can walk in and see their name they'll be kind of kind of cool so let's start with go ahead Emma tell us who you're in what
008place you were so she was a state champion yeah she's the first state championship uh individual for Highland ever and it's very hard to make we only had two boys do it and now she's the only girl I believe though she's the only girl to ever do it in any Gilbert High School to ever win a state championship in Cross Country it's so tough so next next so yeah you got to see man the two sisters and Chloe's been kind of our number one Runner and Emma's been number two three right in there and uh he kind of switched roles at State and I asked him I go hey Emma when did you know he had it once he goes I know I didn't have it one because my sister was right on my tail
009so she uh she had to book it in to the Finish because Chloe uh was coming on her so uh Emma is a senior and just signed uh with uh Utah Valley um up in uh up in Utah so she just sorry I know a little nervous sorry uh and then Chloe's a sophomore so we have Chloe coming back next Cameron is a freshman yeah freshman next [Applause] so that's your girls team and they definitely dominate all year our number two team would have been top three at State also and I'm going to clarify so we only get kids from Highland Junior High it's just been so now we're getting brothers and sisters and it's just been a revolving door now that we're getting these these great kids and like you said they show up
010to work pretty hard so all right go ahead next guy Josh Howard nine you think Kingsford 24. Ben Alexander 23rd Jack Brian Holt 10th Austin roof 22nd so I believe both teams from one to seven it was like almost 43 seconds 34 to 43 seconds right on there that's insane how close they are the more grouped up you are to the front the more you're going to win meets we were undefeated uh we did they both teams lost 10 to 10 schools one was at Desert Twilight with over 250 schools came from Colorado Utah and the altitude training just doesn't have an advantage so my girls were fourth boys were fifth so they got beat there and then they went to Mount Sac I don't know if anyone's everyone around Sac it's like 80 years
011old at race out in California and they all went and they both teams are fifth so that's the only time they lost all Arizona they were the number one team in Arizona never lost one meet they were the number one team all divisions this is really special this doesn't happen like I said every year but please give it up for these kids they worked a ton thank you [Applause] congratulations ladies and gentlemen and coach coaches and if you guys would shake hands with the board and stay here we're gonna take a picture is that all right all right so I don't know if you guys know I'm a runner I did a Turkey Trot on Thursday a mile and a half I came in sixth out of seven people in my neighborhood I don't want
012to tell you who I beat because I got to go home to her in a little bit so congratulations to you guys once again um coach Kyle Johnson are you here anybody here from Campos swim and dive they're principles here what place did you come in say so nobody's here but I will talk about them Campo Verde girls division two State runner-up in swim and dive for the state Arizona congratulations to them and Gilbert High Lauren tolber division one first in the hundred yard back backstroke and second in the hundred yard fly um she can't be here tonight they're having their swim and dive banquet tonight so give a round of applause for her I'd like to call a student Landon line are you here Landon come on up buddy how are you tonight can
013you stand right here with me and smile at everybody because they're gonna take your picture can I read some words about you you are currently in third grade at Settler's Point right yeah I like it let me read to you what has been said about you from the folks at Settler's Point it's good stuff Landon has been a student at Settler's Point since kindergarten during his kindergarten year he faced some challenges if we fast forward to his third grade year this year he's a model student he's very polite with adults and his peers and he is patient and always willing to help and his academics have truly taken off from his the beginning of this school year his assessments to the end of the year Landon's growth was Second To None on the settlers Elementary
014campus here's what they want to tell you from settlers keep working hard Landon the sky's the limit for you congratulations please give Landon a hand [Applause] Landon did you win a state championship no did you have to land is a great example of some of the people we want to acknowledge up here he's one of our students who works extremely hard we have 33 000 students in this district and it's not just about getting Awards and and anything else like that it's about being a good person doing the very best you can for yourself in your school and your community and so that's the reason why you're here because you stood out at Settler's Point Elementary so please give Landon a hand one more time foreign Jenny are you here come on up Jay feeler
015Aguilera Mesquite Elementary and Gilberto sorry sorry [Music] um so I've had you up here before huh how come you like to write books and stuff yeah yeah Illustrated she Illustrated some books she's she's something else and let me just tell you why she's here she received the Arizona 2022 Jay Eugene Grigsby Jr comc Award presented by the Arizona art Education Association is that correct that's correct what is that it is a long title yes so basically it's for Multicultural education wow Global art education that's awesome is Bethany here come up I still have some of the artwork in my office yes it's good stuff Bethany is are you just at Neely I'm just sitting here okay just wanted to make sure I just you never know I know I I'm wrong all day every day
016so I just wanted to make sure um Bethany Bergman is an art teacher at Neely and she received the Arizona 2022 art Education Association Elementary art educator award please give both of these folks a hand congratulations foreign so I just want you guys to take some notes we've we've honored Athletics which is near and dear to my heart we've honored students because they're just phenomenal students now we've honored some phenomenal Educators in the world of art which art is huge in terms of where we're at and what we need to do to make sure our students move forward academically and so these two are just two examples of what we offer here in Gilbert Public Schools congratulations to both of you thank you guys [Music] foreign ER [Music] is it Wagner right just wanted to
017make sure Desert Ridge Junior High now Melissa this girl's PE teacher Desert Ridge Junior correct yes one more time louder there you go it's all good that's my girl there you go can I read what they wrote about you oh yeah all right Melissa is a girl's PE teacher at Desert Ridge Junior High she's outstanding and always goes above and beyond Wags as the entire campus likes College I was going to say that but then it probably wasn't appropriate for the moment was asked by Administration to take over student council after the first quarter of the 21-22 school year at the time she was in the process of completing her national board certification had a brand new baby and had no idea what the responsibility of stuco would entail the first thing she did was
018talk to her elected students and worked on doubling the students involved her stuco students stucco means student council for all of you that don't know her stucco students have transformed the entire culture on the campus amongst many tasks they run pep assemblies with Wags in the lead her stucco students are leaders and they are inspiring other students on campus they lead by example the students have a voice and they are making changes for the best thank you Wags for understanding the impact one positive person can have on an entire Community ladies and gentlemen Melissa Wagner [Applause] you like student council I do I love it what else are you gonna say right when I'm putting you on the spot right up here you know I just know that the school and and they just don't
019hand these compliments out for no reason at all and yes you teach PE again we recognized art we've recognized Athletics now we recognize Pete but you're not getting recognized for PE you're getting recognized for what you do on a campus and more than anything that's what our campuses need we need a lot of Wags maybe I should put that on a bracelet more Wags in all of education and thank you for making such an impact on what you do every single day appreciate it thank you oh picture and that was my son that was my new baby oh yeah I'm gonna cheer you on in my own way one more time thank you guys congratulations last but not least can I have Michael edgman come up there he is hello sir how are you so
020this gentleman he's not a student well I think that's good right yeah he's not a student he's not we don't employ him he doesn't get a check from us every other week parent he's a volunteer let me read to you what Gilbert Elementary had to say about him Michael is a father of a student at Gilbert l over the past two years Michael has coached basketball and football through the Gilbert Youth Athletics at the school but he's not just a coach he's a mentor he's a positive role model in the lives of many young men at the school and can be seen on campus bringing lunch to the players and supporting students he has also donated clothes and snacks for the students in need Gilbert Elementary thanks Michael for his commitment and dedication to serving
021the students at Gilbert Elementary and so do I there's a few of us in here that are Gilbert Elementary's near and dear to our heart I don't know if you know Sheila eugetti she former principal my wife my kids went through Gilbert Elementary and I know the type of influence a parent can have and he's just a perfect example of what a few minutes a week several minutes a week means to our students means to a school it means to a community so for that we're very thankful for everything that you do appreciate you Michael nice to meet you thanks Michael before we take pictures you have a I mean he brought an Entourage it's awesome do you want to introduce these guys sure we can how about we have them come up and introduce
022themselves what's up Kaden come on up come on guys come on so yeah these are the guys I code um my son's on the they're these are all sixth graders at Gilbert Elementary and um so I actually used to be the varsity head coach at Mesquite High School I kind of started a Mesquite Junior working my way of a basketball seventh grade up to the eighth grade and then up to Mesquite High School uh JV and then eventually became the head coach at Mesquite High School a few years ago um one of my foreign players here he's actually coaches with me now uh Jordan Wallen come on Jordan uh we'll recognize him too he's helps out a lot he's a phenomenal guy here too so may I got the head coach and I've coached a
023lot of these guys all for six years up all the way through and eventually um my son was three at the time when I started and when these guys all graduated that I had like they're like kids to me like my own Sons they graduated went off to college I looked over at my son I'm like whoa where'd all that time go and so I made the probably the hard decision I had ever had to make but I stepped down from being the head coach so I can coach my son and now his buddies so we do flag football we do basketball we do a lot of training anything we can to keep the kids involved and try to use the knowledge that I've had up through all those um all the the coaching experience
024that I've had bringing it down to this level sometimes I forget they're only fifth and sixth grade um I sometimes treat them like they're in seniors I have to really sometimes rule it back in but I try to bring that what it takes to get to those levels at this age um all the dedication it takes the sacrifice the training um the mentality of it so I try to get that to these guys so that when they get to those levels they're ready to go prepared so anyway wouldn't let them introduce yes all right just say name and great great uh Caden now in sixth grade Albert Valley a sixth grade Noah buys a sixth grade Kate Edgeman sixth grade Mason Capilli sixth grade Christopher Montero sixth grade Gabe Preston sixth grade I think a
025lot of my coaches yes Mr shrimba Mrs here the principal lets me kind of come in and do what I can to help all the kids well in Europe here because of him because he recognized what greatness looks like and again the impact you have on on these kids is phenomenal so thank you for everything gentlemen will you shake hands with the board and then we'll all take a picture one more hand for these guys thank you okay take a picture with everybody here good morning guys kind of get up front the ones are taller than most of us okay thank you guys thank you to all of you for being here tonight you know we're definitely not perfect but I'll tell you what the people we have here tonight get us closer to perfect
026every single day so thank you one more time for all of you appreciate it that concludes my recognitions for this evening foreign [Music] thank you they're out the room in a hurry up okay thank you very much and Dr McCord I would absolutely agree with you this is the best part of any meetings that we have so thank you for doing that we'll move to 4.01 superintendents report Dr McCord thank you madam president governing board members first I'd like to introduce Taylor Perry wave at everybody Taylor they're all gone but we're clapping for you Taylor is a student at Gilbert Classical Academy and she's also part of the superintendent student Senate and part of their obligation of being on that committee is to attend some sort of district meeting and so thank you for being
027here tonight appreciate it again good evening to everyone and thank you for being here Gilbert Days parade we just had that March down our street a couple weeks ago and once again our school district was well represented in the annual parade all 39 of our schools were in attendance and marched down Gilbert Road our governing board members rode on the float which was constructed by our very own Gilbert High School student council a huge thank you to ghs stucco the float was tremendous and your hard work and dedication to make it possible is greatly appreciated again for those of you that know me a little bit know that that parade is is extremely important to me Gilbert is here and thrives primarily over the last hundred years because of a school district like Gilbert public
028schools and we are part of that history and I think it's important for us to make sure that everybody still knows that so thank you guys again for your participation I'd like to congratulate our current board member Jill Humphries on being elected to another term as a GPS governing board member congratulations Jill thank you I I look forward to serving I'm very excited along with Jill I would like to welcome Mr Chad Thompson who will serve a four-year term and Mrs Rhonda page who will serve a two-year term the board and I say term because that's I don't mean like a sentence term this is right the board members who won the election will be sworn in by the Maricopa County schools superintendent Mr Steve Watson at some point before their official term starts in
029January 2023. again congratulations to all and thank you for choosing to serve our students staff and families of the GPS School District congratulations to them once again and lastly this Thursday at 7 30 a.m in this room we will honor approximately 40 of our employees who have worked for GPS for the past 25 years we will serve breakfast and say a few words about each and every one of them and I personally want to thank each of them for their dedication to education and the students and families of our school district so we're looking forward to that Mr Jetty that that is my report for this evening thank you Dr McCord and we'll move to 5.01 request to speak to the governing board yeah turn it up do you want me to read it yeah
030you want to read it here we go make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members May respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against School Personnel
031or any person connected with the district as it may impact due process rights policy k e k e b and k e d are provided by the board for disposition of legitimate complaints including those involving individuals forums required for use of these policies can can be obtained from the Gilbert Public Schools website we have one call to the public tonight and it is Mr Thomas Allen [Music] good evening governing board thank you for the chance to speak I'm here to talk about an issue as a parent that I've seen that I wanted to address and bring to your attention before I want to talk about a requirement that the school has right now that all students wear an ID badge at all times while they're on Campus number one and if they forget their ID
032badge they've been required to pay a dollar to have a temporary sticker to attend school that day before I go too much further though I do want to thank Dr McCord assistant superintendent Marcy Taylor and assistant superintendent Jason Martin they have been phenomenal in responding to my request for information and questions and uh we're really lucky to have a staff like that working for the community so thank you so uh I think it's been a policy for a while that students wear an ID badge when they go to school but I think something changed in this last year where now uh I think the administrators are enforcing it maybe a little bit more strictly as a parent I've observed my my children experiencing some uh anxiety and and just difficulties with this and so I
033wanted to ask the board to perhaps reconsider it now I understand this is a policy that's already in place one guy coming up here is not going to change your minds but I just want to have you consider a couple of things I I think this policy creates a bit of ill will between students and staff kids show up and they forgot their ID badge they report getting yelled at um and then there's this policy that if they want to attend class they have to pay a dollar to get a sticker that they then wear I don't know if the the governing board approved that fee but it just something about that doesn't feel right to me as a parent um so I understand that there are safety concerns but the school has to do
034something to make campuses safe but I feel like this is more in line with safety theater uh we're doing something but but does it really achieve results um I understand that there's now going to be a policy that that Elementary aged students have to wear their ID badges at all times but what does that really accomplish are we really concerned that the bad guys are going to send nine-year-olds to infiltrate campuses that they're not supposed to be at um I don't think that's what we should be worried about um I don't think your staff wants to have to enforce this and I know the students don't want it and I think it just it creates a lot of uh stress on these students that don't don't need that so I just want to throw out
035a proposal uh I know that policies are what they are and those they're already in place but maybe instead of a dollar fee for our students to attend could we have like um maybe temporary badges that are at the front office if a student forgets their ID and they come to school um lend them out of badge make them return it the next day and if they don't return it then maybe charge them I think that would be a better policy and might you know achieve those results we're looking at without creating these problems for students I know my time is up I'd love to talk more about it if you have any questions I'd be happy to answer it but uh thank you for your time thank you Mr Allen we'll move on to
0366.01 reports the at fiscal year 2023 monthly financial report for month-ended October 31st 2022 Dr McCord thank you madam president governing board members we will turn it over to miss betz our associate superintendent of Business Services good evening governing board members Dr McCord Mrs eugetti this is a an update that we've created you're very quiet okay so I was a little bit sensitive to the mics how's that better um I wanted to let you know that this report is a almost a full report it has all of the funds reflected except for the bond funds we've spent a great deal of time over the last couple of months going through the bond funds and the status of those as well as The Debt Service funds so these are really in-depth um uh grids of all
037of our funds that we use on a regular basis here in Gilbert Public Schools the report though will be very short because I want to just show you some highlights so to begin these are our district operating funds our largest funds you can see the maintenance and operations fund highlighted in yellow as well as the unrestricted Capital outlay fund at the bottom highlighted in yellow please know that we have completed the process of creating a pending revised budget number one so we have a lot of data now in our system regarding our student accounts if you recall we are funded on current year student counts you can expect that these pending revised budgets will change every month because our student counts change every month I wanted to share that due to our estimate that we
038would lose about 400 student counts going into the 23 school year I'm proud to uh to share that we've only lost 250 student accounts so we've actually won so we we have realized some additional budget capacity in the current year than expected and so that 300 million dollars reflects that additional budget capacity in addition this revised budget number one does account for the annual financial report that you approved last month so it does reflect the new budget balance carry forward that represents the spend to budget capacity for fiscal year 2022. same situation with the unrestricted Capital outlay that the budget reflects the annual financial report results note that it's a minor increase over the adopted budget recall that in unrestricted Capital we are funded based upon prior year student counts so even though we gained
039from projection on student accounts in the current year it did not have an impact on our unrestricted capital so if there's any other questions about that okay thank you so these are just the notes that talk to what I just shared with you the Federal grant funds were pointing out specifically idea Part B and the ARP idea ARP is the American Rescue plan so these were additional resources provided by the federal government for our special education funding so a note that the pending revised budget number one does include awarded carryover amounts as well as the new amounts for the new year the ARP idea does not have a new allocation for fiscal 23 so that just represents the carryover going into fiscal year 2023. easy on track summer camps we utilize these monies for our
040summer summer school process this past summer note that there is a balance of about a hundred and eighteen thousand dollars we do not know the status of how we can spend that or whether we can spend it but we are expecting that the governor May provide additional funding for summer school for the summer of 2023. I wanted to share as well we did not use Arizona on track summer camp monies for our intercession that we just had over fall break but it was a very successful first intercession and and so we've used I think we used Esser Monies to fund most of most of that intercession and it will get better and better every year and are planning another intersession for the spring break the 100th day in person we have allocated out those Monies
041to our Flex Subs so that year-to-date expended encumbered is estimating the total cost for the flex Subs note that there's a million dollars outstanding and in this particular Grant we are obligated to spend that money at the school in which it was awarded so each school was provided a specific allocation based upon the ADM or student count at that particular school so we're working as a leadership team to determine how best to get that those monies spent they need to be spent oh Jackie help me out here by the by the but by the end of May so we need to have it spent by no by the end of June on the right it's the I think epu is by the end of May yeah so the asean I mean the 100th day in
042person we have until June 30 to spend and then the final fund I wanted to share with you is sr3 note the adopted budget was nearly 19 million dollars but we did spend more than we expected and note that the revised budget represents 10.4 million dollars going into fiscal 23. a note that we still have that 20 set aside we have spent a sum of that 20 set aside which represents the um money that's designated for learning loss and we will keep you apprised of the spend of that as we go through time as well so that's our federal grants Mrs grants could you just explain what we spent those sr3 funds on so sr3 most of it was spent last year on the um three we had a three percent uh one-time stipend for
043all employees that we utilized sr34 in addition we did go ahead and procure the um online tutoring we did use utilize the uh the set aside the learning loss for that and again the summer school as well as the intercession was meant to address learning loss and so the learning loss I believe we used for the intercession this past October as well of the Esther monies thank you Mrs suspense I just want to make sure that Mrs wood doesn't have any questions oh you bet thank you Mrs wood do you have any questions no thank you okay thank you okay great thanks State funds I'm just sharing the information about the Structured English immersion as well as the vocational education the adapted budgets were based upon prior Year's allocation but note that we have seen
044approved greater allocations for fiscal 2023 and those are reflected here as well our Enterprise funds so we are separating out the Department of Economic Economic Security child care Grant and the department of academic security Workforce Grant that's associated with the Community Schools note that the estimated revenues along with the beginning balance is over 2.5 million dollars we are using the workforce Grant addressing all of our employees and the child care Grant is used being used to upgrade equipment in some of our vik and preschool classrooms there's a couple of large projects that Community Schools is putting on regarding adding access points electronic access electronic access points at our vik entries as well as preschool entries at many of our schools throughout Gilbert public schools that that that program we have submitted a request for proposal
045that's out on the street right now and we will be evaluating proposals over the next couple of months uh finally the other District funds and the school student-based funds these are our cash funds wanted to share that in both of these circumstances the beginning balances do reflect the end of year activity so these beginning balances do reflect the ending balances from fiscally 2022 based upon the annual financial report again that you approved in October please note that the year-to-date revenues are very comparable to what we saw back in October of 2019 which was fiscal year 2020 which we would consider normal operating levels so it appears at least from from this standpoint that our our auxiliary operations our tax credit gifts and donations are on par with what we've seen in a normal year prior
046to the pandemic so it seems that we're close to being back to normal operations and that is all I have unless you have any questions okay thank you all very much thank you Mrs Betts we'll move on to the consent agenda do I hear a motion to approve the consent agenda um I would like to I make a motion that I approve the consent agenda and remove the minutes for October 25th 2022 and then I'll just make a motion on the minutes there's just a couple of um items that need attention on the minutes and I wasn't able to get to those uh before it was before they were posted 7.02 yes yes okay Mrs Humphrey um made a motion to approve the consent agenda items as presented with the exception of 7.02 pulling that
047one is there a second second thank you Dr Santa Cruz yes yeah stuff didn't have a chance to get through there yet okay could I we have a motion to approve the consent agenda item with the exception of 7.02 all those in favor please significance before the vote can I make a comment you sure can I'm sorry yes I should have given you that just uh just for The public's information there are a variety of policies listed on the consent agenda and it should be noted that all of those policies have been reviewed by the policy committee uh twice and augmented as necessary edited where necessary and the board has with along with the committee had a chance to dig into each of those policies as much as possible and so it is not just
048a perfunctory vote as it relates to those policies they have been reviewed by the board and the policy committee thank you Dr Santa Cruz I actually had made a note this afternoon to say that so I forgot and I appreciate that you remembered okay all of those in favor please signify by saying aye aye yeah all right okay so it it any names so a 5-0 vote Mrs Humphries um so I'd like to make a motion to approve the minutes for October 25th 2022 those were the ones I removed um just in I think it was 9.05 there was just uh we need to reorder um we in the minutes it was that Mr Bircher came up and spoke before we took the vote and we just need to put that after the vote was
049taken and that's the minor very minor thing that um because it was already posted I needed to remove it and state that so just the one the one okay just the one is there a second thank you Mr Parker is there any discussion hearing none I'll call for the vote all those in favor of the um change that Mrs Humphries made to the board minutes from October 25th it was October 25th or November October October 25th okay well but please signify by saying aye aye aye bye thank you it's a 5-0 vote we'll move on to action item 8.01 2023 2024 course description books for high schools Junior highs and Gilbert Classical Academy Dr McCord thank you madam president governing board members today we bring before you the annual course description book approval and our
050committees that we've had working on this have done a phenomenal job and I'm going to turn it over to Dr Cox our director of curriculum instruction and assessment for secondary and she's going to go through some of the changes that were related to this Dr Cox thank board and Dr McCord I am here tonight to discuss the summary of changes that we are proposing and recommendations that we would like to make for the 23-24 course description books I will go through kind of each of the major categories of changes and just summarize them briefly for you the first category would be the recommendation of new courses for Gilbert Public Schools this is going to start with our CTE programs we're making a proposal to add internship opportunities for every single one of our CTE programs
051we have students that the programs are two and three years to be considered a completer and we have found that our students are very passionate about the CTE programs and so by adding internship opportunities to each of the programs it allows our students to stay within those CTE programs a third and fourth year so that they can continue to pursue something that they're passionate about in addition to that there are several IB courses that we are proposing to be added to support the continuous growth of Gilbert's IB program that is hosted at housed at Gilbert high school and college board did propose and approved a brand new course for the first time there's going to be an AP pre-calc course that is offered through college board Gilbert Public Schools currently offers all college board courses
052within our course description book so we are very eager to get this one added in as well and over the past several years we've really pushed to increase and encourage our students to engage in the AP programs accelerated options and different Pathways that they can take advantage of so the final course that we would like to propose is a prep for Success course that is targeting our accelerated students and helping them with the time management and study skills that are required to really support them and being successful in some of these very rigorous courses the next category of changes are a change in course credit and these are all summarized by adding access and opportunity to dual enrollment AP and CTE credit opportunities I will share with you that um culinary is one all of
053our culinary programs will now be offered for dual enrollment the graphic design courses that are offered at one of our campuses a teacher went and pursued CTE certification so we were able to add that CTE credit for those students and then our AP seminar course is aligned to the sophomore English language arts standards and so therefore we're proposing that that class B allowed to be taken by sophomores for their English credit and then for juniors and seniors as an elective credit to encourage our sophomores to engage and join the AP program at an earlier age so that they can take advantage of taking even more courses without having to sacrifice or give up an extra course the next section of changes is just to the descriptions themselves uh at this point I I'm not going
054to outline each of them but I will share that that can be summarized by each year we really review the descriptions to make sure that they read smoothly that they are truly aligned to the Arizona academic standards and any updates from the state or our department chairs and sites so those are the changes that would be within the descriptions the next category is changes in our course titles the committee uh really last year and for a few years it's been the goal to really clean up the course description book and make sure that it is there as a tool that is clear for our students and our parents and our counselors all stakeholder groups and um there are pieces in there that end up being added that make our jobs easier for scheduling purposes and
055so we've tried to mainstream and align some of those pieces to make it more clear and then focus on the scheduling piece behind the scenes so that we don't make things more confusing for our stakeholders and so some of those include our Early Childhood Program last year we took all of the CTE programs in to make it more clear what the completer programs were we kept with the same name scheme for each of the courses and the Early Childhood one was one that we just needed a little bit more time on so this year we are proposing that each of those classes start with the same or Early Childhood title so that it's very clear on what the years one two and three are so that there's no confusion on what students need to take
056for the sequence of that in addition to that we would like to create consistency with our year-long courses for scheduling purposes and reduce redundancy so we have if there were replicated course descriptions we have cleaned that up and um and uh maybe tweaked some of our names to make sure that we're not repeating ourselves in there for example our PE classes those descriptions were the same so therefore we just have one there instead of having that duplicated and then the final course name change is some title changes that allowed us to better align the course with a title that is specific to the technique and skill for appropriate placement and an example of this would be our choir section so if there's a student that has a certain technique or skill or voice if they
057apply for a course and their sound and voice is aligned with that course they would be permitted to take that course moving on to courses that we are proposing be removed there are two uh programs and it is computer science and computer refurbishing we would like to see those classes removed they're no longer used over the years AP Computer Science is actually the pathway so it's an AP program and that wasn't there when these classes used to be proposed and offered and then when we added in AP Computer Science we continue to offer both really they're all the same standards and or the more updated standards that are more applicable to our students in in today's day and age so it also helps for some of our students who the courses were the same same
058standards they were doing the same things if we can encourage students to feel confident that they can join an AP class and receive college credit for doing the exact same course that they're doing we just thought that that was such a rich opportunity to provide our students we were very thrilled to share that we will not be proposing any new course specific fees for the 23-24 school year and the next category of changes is in regard to our novels on the within the course description book what you'll see is the entire page of uh novels looks like it's been deleted we really were just changing the formatting of that we felt like it was better aligned with our new Adoption and so with the way that my perspectives curriculum is outlined it's by units and
059so therefore you'll notice that the novels have been set up by the units and then by the grade levels for the ones that don't fall into the units and with that you'll also notice that it's all the same books that were there before so we haven't removed any books we're not adding any books in that regard and you'll there's two additional pieces with the addition of our new Adoption there were some grade level changes that were recommended to support appropriate reading level so for example if there was a novel that is considered a seventh grade reading level and it was at a different grade level we wanted to make that move move to make sure that it's supported by the standards and the appropriate reading level those will just be in blue and then there
060are two books two novels that were proposed to be recommended as new novels those books include Pride and Prejudice and The Count of Monte Cristo both of those books were requested and went through the committee review process came to the course description book committee for approval as well and we are now bringing them for the board in hopes to have those approved and they did come as recommended as a part of the current adoption of the curriculum as well so that was where the two novel titles were initiated from at our junior high level we have several course description changes that's very similar to what took place at the high school level those course description changes are maybe if there was issues with maybe the sentence fluency and or changes with the Arizona academic standards
061and then the major change that you'll note at the junior high is that our Spanish 1A and 1B typically and historically have been over a two-year span what we have found is that we have students that are showing extremely high proficiency on that exit exam for that Spanish one and what we're also finding is that more students are coming in with that opportunity at the junior high over a one-year span and so the more we expose our students we found that we really believe that they're capable of doing that within one year and giving that opportunity to them there this is similar to how it is set up for the Mandarin one and two that came before the board a couple of years ago and so we would like to make that recommendation as well
062for Spanish at this time that concludes the summary of changes and recommendations that we would like to propose to the board and I think the entire board for your attention and for hearing me out and I do want to just take one moment to thank the entire course description committee I know I voiced it last year but it is an extensive process and a lot of people spend a lot of time on that and so just while I'm at a board meeting and I'm sure all of them are watching I just want to say thank you to them because it truly is a team effort and it takes a lot of time to go through this process so I'm thankful for everybody that's been a part of that thank you Dr Cox I would like
063to have a um motion so we can discuss have discussion or questions please if I move that we adopt the 20 23 24 course description books for high school junior high and Gilbert Classical Academy thank you Mrs Humphries is there a second I'll second thank you Dr Santa Cruz it's been moved and seconded which will allow us for uh to discuss and ask any questions so you can't go Dr Santa Cruz yes Dr Cox just wanted to and I've mentioned this to Dr Newman earlier thank you for the summary that was sent to the board in our packet that was very helpful in getting through that and and you uh reviewed that quite well as we went through that I was pleased to see minimal changes mostly editing issues and uh more of an organizing
064of the of the course offerings under appropriate categories so that was a pleasure to see as well uh the other question has nothing to do with the course description booklet as it is but can you speak to you or Dr Newman speak to any efforts that are underway at any of our campuses be they junior high or senior higher Gilbert Classical Academy to recruit and encourage kids young people to uh extend themselves academically where they can or to look at Pathways what kinds of efforts are underway in those regards taking the start of that and Dr Newman can add in at any point I know that that has seemed to be the main focus from our leadership all the way down our cabinet is constantly finding ways to promote and work with the different programs
065that we have at our different schools if that be the new Gilbert accelerated Middle School rib program there's a lot on social media newsletters are being sent out so I think we've done a really nice job there I know that at our high schools and even at the junior high level they go out and do even recruitment visits where they will go our Charters will invite us in to come and present and welcome our opportunities to the students there and I know that we are constantly having meetings where we're outlining different ideas and so it's not a one and done I think it's a cyclical process where we're continuously finding ways that we can do exactly that thank you I think one thing that they've done exceptionally well on the campuses is they're starting to
066invite students too please they'll send a letter inviting them to try to take an AP course or based on the data that they have with that student for example at the junior high they see them as a great potential and opportunity for them to take an AP course so it just opens up that maybe they never thought about it before but it's kind of nice to be invited and and and kids are taking that opportunity good well I commend you for those efforts as well I I think it's important if not imperative to let all of our students know that yes they can absolutely and uh encourage them either by way of an invitation or some recruitment effort and really ratchet up for many of those underrepresented populations who heretofore have have have not ventured
067down that road for a variety of reasons so the recruitment I think is really healthy and important [Music] comments this is not pretty question um when we work with the students to register them what are some suggestions for students to help them find the classes that are a good fit for what they want to accomplish our counselors are absolutely integral and amazing this is exactly what they do so the course description books are there and available but our counselors take time to meet with our students one-on-one and go over all of the opportunities that are there at their campus but also highlighting kind of back to Dr Santa Cruz's point the different programs that our camp our district is offering last year one of the recommendations that we shifted was we used to just have
068spots that denoted only at this campus and so we've really tried to take any language from the course description book that may come off as having a negative connotation I don't think that was ever Our intention but if a student sees certain things they've given feedback like well I didn't even know that that was an opportunity and so by using student-friendly Language by the Recruitment and promotion of different programs and then with the counselors doing that our teachers are a huge part of that as well we really educate the teachers from their lens on what they can do to promote and so even in math classes don't let the student take the easy path do they know what the more rigorous paths are do they know what college opportunities are in front of them and
069then we have been using a lot of data to really drive a lot of that as well and so our administrators currently are continuously looking at how students are performing on different metrics and then are making shifts even at the semester where a handful of years ago we were waiting until the end of the year and kind of leaving it up to the students where now we're being a little bit more like you can do it and having them try it out so I hope that answers that that is helpful I think it just can be overwhelming especially if you're new to registering a student for high school or Junior High to figure out what courses would be the best for your students so I would encourage the students to meet with their counselor but
070also communicate with their parents about what they've talked about I would also encourage for our community to also know that we do a wonderful job of Hosting our freshman preview nights where they get the opportunity to explore all of the opportunities that we have and we also do our school tours where we those are very individualized to where we can answer questions and really get to know the student and gear that tour toward them and so if students are interested in seeing the different opportunities and hearing more about those opportunities they have those um at their their fingertips to be able to do that and I think sometimes it's just making sure that our community knows that those opportunities are there all right thank you appreciate it I appreciate all the work that has gone
071into this I really feel like this year we've we've done a lot to improve the course catalog I was going to suggest one thing we've got the links to different areas we just need a link at the bottom of the page to get back to the beginning so that we can go to other areas because it is a lot to scroll through any other questions or comments uh I just had one um in the event that we have classes that are offered particularly at the secondary level at one school but not in another one to students have the option of taking those classes at another high school that's a great question and the answer is yes so we as I just shared instead of limiting that we have opened it and there's a couple of
072different ways that that happens so if it is a class that requires a lab for example maybe a welding we encourage those to be scheduled first thing in the morning so that students can maybe attend and then have that time to have a release time to get back to their campus and then a great opportunity that has allowed us to do even more is the distance learning with the BenQ boards and so at this point I know Marcy works with the administrators and they collect numbers very early on and if there is a shortage of a teacher or if it is a specific class that's just offered if we even have a couple of students at each campus and it's a class that can be taught through that modality we have set those up and
073we've seen those surface a lot more frequently in this just in this last year and I think the more comfortable our staff become with the technology that we're going to see even more of those opportunities thank you you're welcome I'm Mrs wood do you have anything thank you Dr my question was about the um from the course descriptions you said change just to help the titles kind of be more uniform so I wonder does that change the actual classes like for instance are all of our pe's going to be co-ed now or how does that work actually that is more of the scheduling piece that I was discussing so no it does not require that all like for PE for example as you used as just there it would not require all PE classes to
074be gen Ed on the scheduling side of things they still get put into Infinite Campus in the Wizard as female male and they still get scheduled that way for supervision or whatever the needs may be depending on the class that we're discussing okay thank you anything else Mrs wood nope that's it thanks thank you any anyone else hearing none um I'll take we'll go ahead and vote about the um approval of the 20 2023-2024 course description books for high schools Junior highs and Gilbert Classical Academy all those in favor please signify by saying aye aye so on a 5-0 vote it is has been approved thank you Mrs Cox thank you for Dr Cox I Pro I apologize for all your hard work okay the next item is 9.01 request for future agenda items if
075anybody would like to have an agenda item please talk to Dr McCord or Mrs wood and we'll get it on for the next meeting or whenever it's appropriate we'll move on to two 10 board committee reports 10.01 Gilbert Education Foundation Mrs wood do you have anything to report tonight nothing to report tonight thank you thank you 10.02 city of Mesa liaison and legislative Representatives Mrs Humphries I just want to share that I was invited to go down to the Capitol this morning for a press conference set up by uh a friend another board member in another District about the aggregate expenditure limit encouraging our governor to call that session and put it to the legislature that they waived that limit this year before the end of the year before the new legislature is seated one
076of the reasons is because everyone in this legislature has been educated already about the importance of that and it would be so much easier and so much better for us to just be comfortable that we aren't going to have to make some huge cuts in March or April so I participated in that and that is all of my report thank you Mrs Humphries town of Gilbert liaison Dr Santa Cruz I have nothing to report thank you Dr Santa Cruz Mr Parker finance and audit committee we did meet and the audit committee did agree to provide oversight of the employment benefit Investments thank you and for the insurance trust representative I don't have anything to report we are going to be bringing some things to the board I believe at the end of December correct but
077at this point I have nothing else meeting dates Dr McCord thank you Mr Jetty governing board members our next meeting is December 6th it's a board work study and brief board business meeting we have a policy meeting scheduled on December 13th I don't know if we'll actually need that meeting because we've updated so many policies in the last couple months and I don't think there's anything pressing so I'll let you know and then a board business meeting on December 20th that's it all right thank you Dr McCord do I hear a motion to adjourn I'll make a motion to adjourn thank you Mr Parker is there a second second thank you Mrs Humphries it's been moved and seconded that we adjourn all those in favor please signify by saying aye aye all right 5-0 so
078thank you very much for everybody for being here and thank you Dr McCord