001Um, all right. So, I will call the um communications working group meeting to order. It's 11:59. We don't have Do we have to roll call in? >> We do. >> Morano present. >> Ranket present. >> Wat present. Um, okay. So, Brian, are you um still able to do minutes? Is that possible? >> Yeah, not a problem. >> Okay. Um, or if you could just take notes, I'm happy to format them into minutes. >> Oh, good. >> Okay. Um, great. So, we are here to um do kind of a status update of the story of schools um and look at where we left things in the spring. and um ideally come out with a um path forward if we want to move forward with um picking up where we left off and how we want to
002do that. Um so where we left off is um we shared a like the the draft content with um a graphic designer who um I think I shared her like very brief um draft of it that just sort of gave an outline of everything. Um I I don't think at this point I mean we can we should just run through it. Um and then try to try to figure out what are the things that we um need to update if we want to update it. But I guess before we do that, I just want to take a step back and ask everybody like what is what is your vision for this? Like what do we want to accomplish um in in the reboot? I mean, I think personally for me with the reboot, I like
003the idea of getting this out for the start of the the school year. I think it's just a matter of refreshments as far as where we got to and then what are the action items that we just need to assign out during the summer so that we can get to done. >> Okay. I think driving towards a draft to review with the committee when we meet. What is it? August. >> August 20th. >> Yeah. Okay. Okay. >> Ambitious. >> Tracy, what about you? >> Um, you know, I think that we were in such a good spot where when we stopped this, like we had such good momentum going. Um, I would love to just be able to get this out. But I think getting it out, having the committee see it, uh, because that would
004be August 20th. I mean, this really can get out at the start of school, which I think is great timing for people to get, you know, communications about kind of here's here's who we are, here's where we're at. Um, so I think that should be our goal is to get that out with the start of school. >> Okay. >> I mean, I feel like we were like like 90 to 95% done like >> Yeah. So this this is the question at hand is that we because of when we started this process we were using data from 2324. And so the question is do we want to um go through this and figure out where um we have the data to update it to 2425 if that's I mean if we're saying this is the 2425
005quality profile we should have the 2425 data where applicable. Um, so that's the only like work that I mean aside from like finishing everything and figuring out what needs updating, but like I think some of that data we really ought to refresh. >> I agree. >> And how much data do you think that is, Lori? I mean, Carrie, sorry. Like how much >> do you think that um admin would have to update? Like obviously when we're talking about um you know like I'm thinking about like IQ or something like that like that doesn't need to be refreshed but how like how what percentage of this do you think needs to be >> let's just go through it. I think it probably makes sense just to go through it together and kind of make that on
006a line by line before that. Um Dr. Dr. Hunter, is there anything that you want to add as far as >> I think I'm I'm think I'm aligned with everyone. The the question on the data is what do we have access to at this point? >> Um, a lot of times the data lags behind the actual dates. So, >> yep. >> We'll take let's take a look. >> Okay. >> Yeah, because I was even thinking about like let's just look at like MCCAST data, right? Like sometimes there is a little bit of a lag so it doesn't line up with how we want it to line up of the school year. >> Yeah. And I think that's obviously out of our control. I think it's more just of the like some of the data like
007we have a whole section on the class of 2024. We would obviously want to update that to the class of 2025. >> Yeah. >> So like things like that, things where we can we can update it. Um okay. So um I as far as like what we are going through do we want to go through the version like the the like pseudo designed version that okay that >> I think that be great I think that that yeah so I have it right here I'll share it right now assuming am I allowed to do that yeah okay so this is none of this would change. This would still say 2024, 2025. We had just we had landed I think at um our schools, our community. These are placeholders. Um Chris has a ton of um photos
008to choose from this. She just wanted to get our initial feedback on the layout. So, you'll see a lot of placeholders. Um, Lori, um, I think we can go through like after the like once we're closer to the finish and update your letter if you have any edits or changes that you want to see made, but I think this page largely stays the same. >> Okay. >> Our mission statement is the same. All of this is the same. Um, any any other thoughts on this page? Uh just going back to like the photo, I know we were working with that. >> Um I I know that she's more than happy to come and do that, you know, and I I just will say like from a timing perspective, this all happened in April, May. So
009um I think Kate's definitely will she just said to reach back out when we picked it back up again. >> So and that was one of my questions. Do you um like do you think you could are you still having um in-person administrative meetings, Lori? Like is there a day that we could get her to >> I mean Monday. Too soon. >> This Monday. [laughter] No, she may be available. I her daughter's at camp, but she may be avail but she also may be traveling. >> Yeah, I can um Monday >> and then I've got dates in August I can give you if that doesn't work. >> Okay. So, Tracy, can you and >> Yep. >> Dr. Kate and what what time, Lori? >> Nine. Well, I don't know. Let me think on that because
010I have to We have people coming in to be part of the meeting, so I have to think on the schedule. >> Okay. Um Okay. So, I'm going to move forward. Okay. This is district at a glance. Um none of these I don't think any of this has changed. Lori, do you want No. Okay. >> I don't think so. >> So, we might want to just update the students, staff, teachers, and average class size for the two. Um, just given the new the new enrollment numbers. >> So, these numbers were 2324 or this was 2425 with enrollment. Do you recall? I actually don't know that because you probably >> I think we did it off of October 1, 2024, which means we wouldn't have an update, >> which would mean this is the latest. >>
011Yeah. >> Okay. So, this would be the latest. So, then keep this as is and then we would need um new data on the class of 2025. >> Yeah. Okay. >> And I can send you an email um with all of this listed out if that's helpful. >> Yeah, that's always helpful. >> Okay, I'll do that. Um, and then we can do pictures from the 2025 graduation, which we have. Okay, so this is moving into the strategic plan. Um, I really like how she did this, but do you guys have any feedback on that? I thought that was like very clean. >> Yeah. >> Okay. Um, I felt less strong about there's a lot of words in the next few pages. Um so I don't know if we want to make some choices on um
012programs to [sighs] feature but um multiple paths to success is the first pillar we have special education rivers seal of by literacy and exploring careers and health. Um >> so and this is where like that seal of by literacy that would be an updated number just to flag that if we're going to go to 2425. >> Yep. >> Maybe just highlight this document if you can. Yeah. going through it. >> I don't think I can. >> Okay. >> But I am taking notes on what um so seal of by literacy. >> Okay. Um, and then we're also missing still Tracy, you I think you had back in like March or April, um, reached out to the student senate to try to help get some of these quotes. And obviously for the same reasons why we're
013where we are today, those number materialized. So, I don't know if we want to. We could cut this section, but personally, I think that's the most impactful part of this page is just >> Yeah, I had reached out to our school committee reps. Um, >> school committee reps, that's what it was. >> Yeah. So, I reached out multiple times to our school committee reps. Um, I mean, they actually, I'll be honest, they may have more time over the summer. Like, Maddiey's continuing. I think it's something we could reach out to Maddie to do and she could, you know, find some people in her networks, whether it's Senate or something else, but it actually might be a good time to get quotes. >> Okay. gonna say though on the flip side and I understand the importance
014of wanting student quotes but because these pages are so textheavy. >> Yeah, >> we could consider photos, you know, highlighting some of the the content here. >> We could do that instead. That's definitely a >> gonna block us. I'd rather add a few more photos than >> Yeah. >> Okay. All right. So, you want to remove I mean, I I would love some student voice in here. I just don't know how we're gonna I do think that we could ask Maddie to do it. You know, Felicity and Zarya have both graduated. >> Yep. >> Um so, we actually don't even have access to their emails anymore because they're disabled. >> Um this one I'm a little bit stuck on because I do think that we should have some student voice in here. I mean, the
015other option is we could do a combination. Like on this page, we could do a bunch of pictures on well-being. We could do a student quote on inclusive culture. You know what I mean? Like we can kind of mix and match. So, it doesn't have to be exactly the same for each section. So maybe what maybe that maybe what we do is reach out to Maddie and ask us ask her if she could get um quotes on each of these and what she's able to come up with or we kind of pick and choose based on what she comes up with and we can supplement with pictures. >> Yeah. And even on this METCO student quote, we know that Mark is going to be our student rep and I think he'd be great to get
016a quote from. >> Okay. But Lori, is that something that you want to reach out to the students or do you want me to reach out with you on it? >> Uh, I think I I'm happy to. I just want to be sure I ask the right question. So, maybe Carrie, give me a the wording for the question so we go. >> Why don't I draft an email that you could send? You know, I mean, see, now that I just said that out loud, um, kids actually don't have their laptops either because I'm struggling with this with my own rising senior, kids don't have their laptops over the summer. So, some kids might have access to email on their phones, but some may not. >> Okay. >> Yeah. Just know that when you reach out.
017>> Yeah, we can see. Yes. I mean, and I don't know who's if they're all checking email in the summer with or without their laptop. I know something. [laughter] I'll just say that >> I, you know, I can probably find some students to respond. We just, if you give me exactly what I'm asking, I'll I'll try to work through that. >> Are you So, just to make sure I'm doing the right thing, are you going to reach out to like individual students on multiple paths to success, well-being, inclusive culture, and innovative environment, or one email that says, "Can you help me find people for quotes on all of these?" >> That was one of my wonderings. Um, >> I can I can tee you up either way. Yeah. Which would you >> Yeah, probably separately.
018I think they'll have a hard time leading through all those choices. >> Yeah. Okay. >> Okay, I'll do that. Um, okay. So, moving on. So, well-being. Um, I think we should just scan this for any updates. Um, >> I was going to say I think just in general a scan of text outside of this thing is is necessary. It's been >> a while since I've looked at it. >> Yeah. I mean maybe if um yeah I mean I think we can all do that on our own and then just send feedback to me and I will update all of it accordingly. Does that work? >> Yep. Do you want to give us a deadline, Carrie? I mean, if August 20th, if we want to I I need to reach back out to Chris um and
019just tell her I was waiting until this meeting to do that, but just to tell her this is back on, make sure that she has capacity between now and August 20th to finalize this with us. >> Um but maybe just for Brian and I to do a sc and Lori to do a scan of >> all the information like do you want it by like next week? >> Yeah. Um, I don't know. I don't know what's reasonable. Like >> I would almost argue I mean I don't think we're talking major rewrites. It's more just >> So I would be fine with saying Monday. >> Okay. >> Give me the >> Yeah. Like Sunday or Monday? Yeah. >> Yeah. >> Well, actually Monday. >> Can we say Tuesday? >> Tuesday the 15th. >> Yeah. >> Okay.
020>> Sorry. Oh, that's okay. >> Look at you wanting to >> like Tuesday morning. I could say Tuesday morning. >> It's fine either. I mean, I don't think anything's going to change between 9:00 a.m. on Tuesday and noon. So, just sometime Tuesday would be fine. >> Yep. Okay. >> Um Okay. So, we'll go through all of these and just um send me your feedback. >> Y >> um Okay. I think another thing I'm having trouble with on this page is I like how these examples are highlighted and these are just not and that is harder to read. >> So I think maybe in the next version we can ask her to do that. >> Yeah. >> Um >> and maybe these are also shorter so maybe I can try to find ways to make these
021more concise >> because these are the two pages, right? There's I think yeah so this is like the strategic plan which is like you know this is where we're headed this is the world >> but I'm saying like as you're flipping through it these two are >> do they face each other which two are correct they open up to each other yeah >> I mean that's the idea yeah >> um okay sorry I'm just scrolling so inclusive culture Um, is this still accurate? 120 K to2 >> for MECO. >> Uh, yeah. And there's a type typo there because it says nearly 120 K12 students are enrolled in conquered schools. It's 120 Boston students or you know like it it reads like we have 120 students. >> Yeah. >> It's not just conquered it's conquered and
022conquered. >> Yeah. Conquered and conquered Carile. >> So that change would be conquered and conquered Carile schools. Yep. >> Yeah. Okay. Two macro serve on the school committee. Um Okay. Innovative environment safe. Okay. Steam lab Q5 9th grade academy. Okay. Beyond the classroom, 34 athletic teams, 500 plus athletes annually, and 38 clubs. So then this is I think all of these examples were from last year. So I think these all can remain. Um >> yeah, because it was the girls did one D1 states. We also have >> probably should add um the lacrosse. Yeah. Yep. and Susical the musical. Uh that was last year, right? And the gold medals. Yeah, that was all last year. That was >> we we did this on last year's stuff. So, >> Yep. >> Yeah. So, that's all that's
023all good. So, add add lacrosse just from a like is there one that we could remove CM? We want to make sure there's CMS. want to make sure there's elementary >> or could you just have one on, you know, both of our state champions, but you'd have to like split the photo. I don't know what that would look like. Yeah, I think I'd prefer that so we don't um skew the weight of athletics more than >> I would agree with that. >> So, just split this in two. >> Yeah. and then name it within that same box, you know, and that might mean that like there's four, not even necessarily splitting the box, like the box, you might have four photos that are of equal size. However, she I mean, she's the designer. She can
024figure it out, >> right? Figure it out. >> Okay. Um, okay. So, this is Oh, sorry. Anything else on this page? >> Not at the moment. >> No. Um, actually the do we have additional debate information on um at the very end, Lori? Right. >> Mhm. >> Didn't Anthony Baboo win it for I mean, he's a national champion two years in a row. And maybe we could just add that. I think they had more success at the end of the school year if I'm remembering correctly from the weekly wire. >> Yeah, they did. I just don't remember what it was. >> I don't remember what it is, but that just might be an addition. >> Kind of like girls lacrosse. It happened at the very end of the school year. >> Oh, no. Arthur won.
025>> That's right. That's right. Can you send that? Do you have that? >> Yeah, I've got the email forward right. >> Thank you. Okay. Um, >> and Carrie, she has pictures that match all these because I I feel like that was part of >> Yes. Yes. Yes. She has >> she wanted before she went through and did all of that, she wanted to get our feedback on the layout to make sure that >> um so she has all of the photos. Yeah. >> Oh, that's fantastic. I didn't realize that. That's great. >> Yep. That was um Tracy compiling all of that. >> I just didn't know. I literally don't remember where I left off on that. And if I had done, you know, this photo matches debate this. I I >> I think you sent
026me the picture. Then I matched them to the thing, which is which is fine. >> Um but it doesn't matter. It's done. >> Um okay. So message from Bob. We need a head shot from him and we need a place to put it, but she can figure that in. um approach to budgeting and regional allocation. Um this is this is >> those numbers don't make sense to me >> 100%. I had the same. So we need to re rework this page. Um and also I think there's a way to make it a lot more concise. Like we could get all of this space back. >> Yeah. if she can just say like this is, you know, like actually don't even know that we need this. Oh, no. We just need another We just need another
027pie chart that says how we're spending the money. >> Yeah. >> Well, and even like, you know, the amenities building can be updated. The one thing I was going to say about the pie chart, I think like as much as I love the gold, the maroon and the gold, we might need a darker gold because I I feel like that's kind of hard to read. I don't know if it's on paper if it'll be a little bit easier, but I don't know if there's a different color palette or if this is the one. So, we don't have the exact like branding colors unless we have like a marketing kit. So, she was pulling it. She was like matching it to logos, but we can certainly say darken it. I mean, >> this could be my
028not going to lie, it could be me. So, >> what she said is after like after we like finalize this document, she is going to create like a two-page branding guide that will be like the color numbers that we should use going forward, the the font and all of that. Um, so that we have that. But, um, is there a way she can also create all the logos too? Like just to put that together because I know that pe people are always struggling with where do the logos sit and who has them. And I think even like the CC one in particular, there's an athletic logo, there's a regular logo, there's a high school logo. So, I don't know. May that that's probably for, you know, the staff to figure out. But I mean, she
029could create I mean, if she's creating a folder, like she would create like a document for us, we could create a folder that says please put your here in one place. >> Good idea. Okay. So, just in terms of this one, it does need some rework. Do you want me to take this on? >> Yeah, if you don't mind, that would be great. >> Yeah, >> I I think where the funding goes needs to be a similar format as the where does the funding come from. Um, >> so it's just how we're spending it. And then I think it would be great if we have like I don't know um Dr. Hunter if you have this data but if it's if we could say something like X% is student facing you know what I mean
030like is which would be like teachers programming curriculum all that stuff >> I mean I what we would have at hand would be based on the desi categories >> I think that would give us something to work with >> yeah I also think something is important to show is just how much actually goes into salary like what percentage Well, that'll pop in the desert categories. >> Yep. >> Yeah, cuz that would be >> Yeah. Okay. Um and then we did So, this was supposed to be I think a like a capital section. >> Yes. >> Um which I don't We'd have to move that I think. I mean, honestly, I'm not even sure that's at this juncture is as important because those both of those projects are kind of um moving along, I guess. And
031yes, there's another vote on the amenities building, but maybe it's more important. >> That would be over though, >> right? M Yeah, that would be over. So maybe it's more important to say like like to do some type of graph like where the funding goes so you can see that the percentage of salary the percentage of you know other things. >> I think I think just from a space capac space space perspective we should remove this. >> Yeah >> and just focus on where the funding goes. >> Yeah, I would agree. >> I kind of think the bottom left is maybe just a placeholder that was Yeah, there's something missing there, but I'll work through it. >> This should just be because Brian, I can like this is the content outline. >> Yeah. No, that
032was just how we were sort of bucketing the >> That's the section >> category. >> Yeah, >> just the mapping in order to create other pie charts. So, that's my point. There's >> okay, >> some work to be done here. Leave it Okay, >> leave it with me though. And yeah, I hear you on the capital. Ryan, you can email Bob and I for whatever data you think we need. >> I think I have it. It just needs to get upgraded here. >> Got it. Um, okay. So then this is I still think we keep this. It just we need to add some pictures. Um, I almost think we cut this in an effort, like cut the quotes to add pictures maybe, or just put them like put them >> or could you do it
033like you did up in um that other section with photos and like a little small quote underneath the photo? >> Yeah. >> Like could you add three pictures of the middle school and then just put >> these small quotes? >> Small quotes. >> Yeah. >> Because then you get middle school voice in there, too. >> Yep. I >> you could match the photo to the quote. Really? >> Is there I feel like I've seen so many videos of the middle school. Is there a um a virtual tour of the building? >> There's a lot of different options. So, >> because I wonder if we do like a QR code to like like check it out. >> I'm trying to think if there's one that isn't the dog with the Yeah. >> Well, but I think
034you have to somes you have to be careful about virtual tours. Um, I don't know. >> Perspective. >> Yeah. The police don't love us showing the layouts over and over. >> Yeah. >> But you know what? You could do it to the Minute Man link of the opening because they came and they recorded that. So, you could do a QR to the um ribbon cutting. Yep, that's a good idea. Okay. Um, and then this is, um, I don't think any of this really changes. PTG, kicks for cancer, um, and the conquered ed fund. We need to spell out conquered ed fund, though. >> Yeah. >> And I would add, you've got just conquered schools there. Do you want to say something about CCHS? >> Conquered and conquered Carlile schools. >> Yeah. >> And they do
035not fund Carl. Carl has its own ED fund. >> Oh, and Conquered Schools CF. Okay. Okay. And then I do think we should have a picture of the committee. Um, but we can do that with an iPhone, I think, if we could just get have everybody stay after a meeting for like 3 minutes. >> Yeah. >> So, maybe we just take that picture on August 20th. >> Yeah. >> You should just design for the space for it. >> Yep. >> Okay. Um, okay, great. So, that I think that's actually not that much data that we need to update. I think a lot of it was I think it's mostly the um class of 2025. I think that's the big thing. >> Y >> and that's that shouldn't be too hard, I hope. >> Yeah, I'll
036need to check in with the high school, but she seems doable. Um the only the committee photo we did take a photo we did take a photo um at one of our June meetings right didn't we have a group in we took a photo with the group >> didn't we take took the administrators actually we took with all the principles >> I know but we have one with just the committee >> okay because that would be a photo >> you have like Katie stall in in a photo wonderful [clears throat] she could be in any picture but like in in a picture next to a quote from the school committee. >> You know what I mean? >> Makes sense. >> Okay. Um, great. And then I guess I would my ask as you're reading through
037it and looking for um like things that need to be updated or changes or whatnot, if there are things that we've omitted that we should um talk about, um please feel free to include that in your notes as well. Perfect. >> I do think my my feedback just right now I just was looking that kicks for cancer one. I think you should get the actual number because it's really impressive what the number is. I can get that for you >> of how much they fund raise. I mean it's definitely in the millions of dollars. >> I don't know if you remember that number, Lori. >> I don't, but I agree it'll be good. It's good to get it. >> And and CF, I mean, that's another number. I don't know if they've >> That's in
038there. >> That's over three million, right? >> Yeah. It says over 30 years, CF has awarded nearly $3 million to support innovative programs, curricula, and strategies. >> Um, >> okay, great. anything else or >> No, I'm glad we're getting back to it. >> Yeah, it feels very doable. I'm glad [clears throat] >> because we're not that far off. >> No, we're not. >> Right. And I I actually like this timing if like because now we have every year we could just This could be the timing where it gets updated and launched out. So, I I like it. I get it that we wanted to do it in the spring, but I actually think this might be better. I think it's great. The fall is a great time for it. It'll keep us on a cadence
039of getting it done. >> Yeah. And there's no reason why you couldn't still have copies on hand at town meeting even if it's, you know, >> it's still relevant. Yeah. Absolutely. >> Yeah. >> That's right. >> Right. Um Okay, cool. All right. Great. So, um unless there's anything else, I will um take a motion to adjurnn. >> So moved. >> Second. All in favor or do we have to vote? Yeah, >> we had a roll call. I >> rank an I. >> Waters and I. >> Okay. All right. Thank you everybody. I will talk to you soon. >> Thanks.