001and our work study and we have had executive sessions and have now reconvened and would like to uh go to 2.0 on our agenda tonight is tuesday march 1st 2022 and i would like to ask um mrs wilson 2.02 for a roll call please dr charles santa cruz here mr bill parker is not present miss laurie wood here ms sheila eugetti is not present ms jill humphries here madam president you have a quorum thank you and we excuse the board members who are not with us this night let's begin with 2.03 proclamation school social work week dr mccord thank you madam president governing board members i would like to read a proclamation it will be national school social worker week march 6 through the 12th and here's a proclamation whereas school social workers serve as
002vital members of the education team playing a central role in creating a positive environment at schools and whereas school social workers are especially skilled in identifying and providing services to students who face serious challenges to school success including poverty disability discrimination abuse addiction bullying loss of a loved one and other various barriers to learning and whereas school districts and local educational agencies should continue to work with school social workers to address students social emotional physical mental health and environmental needs so the students may achieve academic success now therefore i dr shane mccord superintendent do hereby proclaim sunday march 6 through march 12 2022 as school social worker week in gilbert public schools and commend its observance to all in our district community thank you let's hear for the social workers yes thank you definitely wanted
003to add our gratitude yeah don't be shy if you want to clap do we definitely appreciate them yes and all their work for our students we now move to 3.0 action items and we'd like to begin with 3.01 of the appointment of carrie ramirez as the principal of mesquite junior high school for the 2022-2023 school year board members is there a motion i move to approve carrie ramirez as the principal of mesquite junior high school for the 2022-2023 school year thank you mrs humphries and i will second that motion it's been moved and seconded that we appoint carrie ramirez as the principal of mesquite junior high is there any discussion see no discussion i will call for the vote board members if you are in favor please say aye aye those opposed please say nay
004all right it passes congratulations carrie remit carrie ramirez we're so thankful to have you terry come on up say a few words ah the hard part's over not really it's just beginning huh yeah um i just want to say thank you to president wood and the board and of course dr mccord for um giving me this opportunity i'm very excited two of my daughters are here and my boyfriend reggie and they have been super supportive throughout throughout all of this as well as marcy and sean so many of the principals in the district so i'm just thankful and i'm going to do my best to make you proud thank you congratulations thank you very much we will now move to 3.02 appointment of julie oster is the principal of greenfield elementary school for the 2022-2023
005school year and i would like to nominate and move that we appoint julie oster as the principal of greenfield elementary school for the 2022-2023 school year is there a second second thank you dr santa cruz it's been moved and seconded is there any discussion all right i will ask for the vote those in favor of appointing julie oster is the principal of greenfield elementary for the 2022-2023 school year please say aye aye those opposed say nay it passes 3-0 and we'd like to welcome and congratulate julie osters the principal of greenfield elementary coming up julie [Applause] good evening um president wood board governing board members dr mccord i very much appreciate the opportunity that you guys are are giving me to take on the the principalship at greenfield elementary um i would like to thank
006my family that's here i have my son and daughter here and my mom and my brother and my nephews and i feel very loved right now um i would also like to thank the greenfield teachers that came out and the assistant principal they came out and i just very much feel supported and i i can't wait to officially become a gator so i'm excited to get started thank you so much congratulations [Applause] thank you that will move us to 3.03 the appointment of scott thomas as the principal of spectrum elementary school for the 2022-2023 school year is there a motion president i move the appointment of scott thomas as principal spectrum elementary for the 2022-2023 school year thank you dr santa cruz is there a second i second thank you miss humphries it's been moved
007and seconded that we appoint scott thomas as principal of spectrum elementary school is there any discussion scene none i will take a vote those in favor of appointing scott thomas as the principal of spectrum for 2022-2023 please vote by saying aye aye those opposed say nay it passes 3-0 we congratulate scott thomas as the new principal of spectrum elementary school [Applause] thank you all first i'm going to start off um thank you my wonderful wife uh obviously i preach a lot of family and and i always talk about that so i have to thank her for her commitment thank you to my kids obviously at home um they're too young they would run amok in here um other than that uh obviously my parents at home uh i want you to know how much i
008appreciated you thank you to the board um and thank you for your your thankless um service that you do for our community thank you mr mccord i appreciate everything you've done and inspire us administrators to become um other than that i have to definitely thank jason martin um i would have never been in this position if he didn't sprinkle the seed that i even was an administrator and possible principal um rod houston's over here uh he was my mentor and i have to bring him up because uh he always preached to me character over championships but i bet that championship's feeling really good right now huh congratulations um other than that i i mean there's so many administrators that i got to thank and obviously because 17 years in this district i just want to
009make sure everyone that's been here some of them are here present some of them are not through my time at highland park a desert ridge junior and mesquite junior all the other administrators that have reached out and contacted me i just want to thank everyone no administrator can do this on their own and through that support that's where we succeed so thank you all and thank you spectrum i hope i can live up to your expectations thank you all welcome to these new positions and we're excited for the next year going forward we'd like to take a brief recess maybe five minutes to allow us to congratulate each other and then we'll recess back for our work study so thank you [Music] hi albert great thank you those who have joined us and those who
010are here appreciate you being here we are now going to go to 4.0 work study and we'll we've called it to order so i guess we'll go to 5.0 presentation and discussion topics 5.01 certification pathway program dr mccord thank you madam president governing board members um we'll bring up to you tonight you guys coming really you need an invitation at this point so this is this is i'm pretty excited about this this is a um pathway program for people who want to be teachers that have degrees and um this is definitely a way to help with the teacher shortage and fulfilling the dreams of those who always wanted to become a teacher so i'll turn it over to these guys and they'll give you the details all right good evening madam president members of the
011board we are very excited to introduce and inform the public and each of you about our certification pathway program so by way of history in november um at a conference otm conference a hr statewide conference we learned that we could become under because of a law under arizona revised statute we could become our own teacher-in-residence program so with that we have to apply and each of the core or each of the areas of certification we have to apply for with the name of the program the certification type of the program and then in order to qualify for our employees who would enter the program they have to have a bachelor's degree a valid fingerprint card and then we have to certify them under emergency or alternate teaching certificate then we have to provide some data
012supporting the efficacy of these teachers and the program itself so just one question are we calling the pathways program or do we have a name we do good questions we finally landed on a name okay that that's what i wanted it was almost the hardest part of the whole thing and it is the gps certification pathway program with a tagline of connecting talent to teaching okay thank you i have one more question on that so do we already have some people in our schools who qualify like this with a bachelor's degree a fingerprint card an emergency or alternative teaching certificate great question yes we do so under teacher and residency programs like rio salado or grand canyon university we have some teachers who are utilizing that pathway program instead of our own but we're excited
013to build our own because we feel like it be much more robust and they'll be in taking art classes with our instructors our instructional coaches etc instead of having to pay tuition and go to night school the weekend work et cetera we can get it done during an extended calendar which we'll talk about for these employees so our design teams work is this you or me okay um we have to create the proposal and complete the application and the um person that will be assisting us with this the most will be mary she's our program administrator for this so let's give her a whole name for people watching at home well i know her as married traffic connie but it's mary longnen so we're excited to have her on board we've had a committee we
014created in december which was made up of administrators special ed personnel induction professional development employees district and administration and we also invited the arizona department of education staff as they're going to be crucial in improving our application so we wanted to get them on board early and pick their their brains about that so right now we are applying for three areas to be certified um with the state board of education and that's elementary education k-8 mild moderate disability special ed k-12 and early childhood special education birth through grade grade three it's a two-year program and it leads to a 12-year teaching certificate um or with the two-year program there's potential for a third year if we need to have somebody go through and provide further support for a third year this slide here is just
015showing over the course of since 2016 the number of certified teachers who are choosing to take an alternate pathway as opposed to the traditional asu college of education u of a college of education so you can see a 30 percent increase in those teachers who are choosing to take the alternate pathway good evening um there's some program advantages um as you add asked about our teacher in residence programs we believe that we could provide a much better um experience for our teachers and for our students by having this program so one of the ways is we can develop our teachers as they are learning and right along with that what our teacher expectations are here in gilbert and what are the needs of our students are instead of them learning their coursework elsewhere and then
016coming and teaching but then going and learning about something else we can embed everything and we'll talk a little bit more about that after we'll be able to recruit invest and retain alternative pathway teachers we believe that our induction program right now is extremely strong we have data that we are going to be submitting with the application and you know what of the 60 participants that completed the survey we had retained 58 out of 60. those are not those aren't just alternative certification but those are our teachers new to the district so we know that we have the supports and will be able to do that the job embedded training and coaching besides miss longing we're also going to have a coach that assists and so the teachers will be able to during the day
017be provided embedded coaching we're going to have one day a month where we're going to pull them and provide a substitute in their classroom so that they're able to work with their cohort it's nice you know when you're kind of off on your own you might be the only one on your school they can go together and talk and so we'll be doing that as well we also want to make sure that we're providing evidence-based professional development so we know what professional development [Music] yields great teachers and we want to be sure that we are providing that from the very beginning and they're not just learning something again on the side or in theory but they're learning as they're actually doing i also want to extend the calendar and i'll talk a little bit more
018about that on the next slide but what we'll want to do is teachers won't start the first day when kids start we'll be able to embed professional development and get them prepared before the kids arrive on that campus or before the other teachers do and then again at the end we'll be able to provide with institutional recommendation a 12-year certificate now that is a certificate that allows them to teach in the state of arizona so that's what we'll be able to provide for them upon successful completion so that's not reciprocal to other states correct okay we are not an accredited you know university so yes we are only allowed within the state so again um the teachers are going to teach while they're in the program if we have a need for teachers and we
019have classrooms where we are looking for quality candidates we want to invest in the teachers and the staff right now that we have and provide opportunities for them so they will again as i mentioned have that extended work calendar it's hard to teach all day go home and plan for the day do all your grading and then still have to do all of your university coursework this will eliminate that because we will have it all embedded throughout so while our teacher is on the half days or on wednesdays or before school starts when they're with the rest of the staff providing and receiving professional development our teachers will be able to do it then um when the coach is visiting and when mary's visiting they'll be able to do some additional job embedded professional development
020so we're excited about that for them that takes a lot of load off they can focus in on the teaching and on the kids for sure the as they the compensation they're going to be hired as a beginning year teacher so they will have a beginning year teacher salary they will have health insurance and all other teacher benefits so what they'll do is they will start two weeks before the school year begins before kids arrive on the campus and they will work with all members with the special education we'll have special education involved we will have our professional growth and development specialists involved we'll have our curriculum instruction and assessment coordinators and coaches and mary and team will also be there as well and any of the rest of us that need to but we'll
021provide that for them ahead of time when we have fall break and spring break we are now at the two week period so we will have them come in two days in fall break and two days in spring break to to be able to take a break sometimes in a breather and kind of get them ready for the next quarter which i think will be extremely important for them and then they will extend their contract three year three days after the end of the school year so they will go through our study that will be part of their day their work day instead of them having to go you know on their own time they're just doing it as part of their contract and then one additional one the best part of all no tuition
022so it will be free of charge for them and you know we um are looking for um individuals that already are invested in gilbert like what better people what better individuals so when we spoke at superintendent council and we um you know asked you know how many for example of our support staff have a college degree and many of them do we had one individual raise his hand and like wants more information and then when we spoke to the teacher counsel a teacher raises their hand she's asking for this professional that's in her classroom and we're like what school do you go to he's our we got him we have his name already so um up to 30 30 participants um in the program we're going to as uh mr mcintosh mentioned there will be
023three types of certificates so we will have 30 participants in this first year in cohort a or cohort one however we want to say it and again that number will be based on what the district and school needs are if we don't have an opening we're not going to hire 30 participants it's going to be based on what our openings are well just so people know usually how many openings do we have in a school year as we're finishing one year and beginning the next so a normal average summer we probably hired close to 200 teachers okay so so so these 30 participants we should be easily be able to find a slot for them a place oh yeah okay so the pathway program what is what does the coursework look like what does the
024structure itself look like we know that we have to provide the pedagogy and the training that teachers would receive at a university or at a community college the beauty for us is we're going to be able to embed it all completely through the instructional framework and so teachers will be provided the knowledge and skills and also the support to be able to connect what does it mean to connect with kids what does it mean to connect with colleagues what does it mean to design meaningful learning opportunities for students what does it mean to instruct you know and get students engaged in the learning and then again that our um assess how do we know that students have learned and how are we reflecting upon our practice so that will be completely embedded with their learning
025as well so the certification requirements are that they have to participate and complete all of the requirements within the application in our program they have to receive a satisfactory performance evaluation by their administrator and also by the program administrator mary and then they have to show that they have achieved at least one year of academic growth at a rate equivalent to the state average for the students associated with that so the expectation is still the same for these teachers as it is for all of our teachers with the growth within the student growth while they're teaching and then we will provide an institutional recommendation to each teacher upon sex successful completion of the pro pathway program then they'll be certified with the with the state and then next steps right now we have completed the
026application with a lot of work from mary especially pulling everything together for us we will submit submit that application to ade ad has a committee that then reviews and any quality program they move that forward to the state board of education and submit that so that they would approve it as well at that point once we know that we're approved we'll begin recruiting staff and meaning looking for a coach and then also recruiting the participants which are students slash teachers depending on how you look at that um when we were looking at who we started thinking about we have flex subs they're amazing they're so dedicated that are so invested in the community what a great way to see so we'll be taking recommendations from principals and also from individuals that are um interested we
027know that we have paras that are um interested and we know that you know like i mentioned the one in this uh superintendent council he has a different kind of degree but he so loves being in the spice classroom that's the kind of teacher that we want right that already knows what they what the environment is and what they're going to be able to do so that's pretty exciting and that was really it was pretty interesting because that was in the support staff council which comes before the teacher council the teacher that he works with is in the teacher council and she brought him up and it was this is how it's supposed to work i guess the best way to put it yeah we'll also have an application um and also interview process and
028that will as once we are approved we'll be able to post and and have people express their interest through application and then we'll interview and see which candidates will of course involve the principles like we principals aren't the ones that choose their teachers always so um well it would be lovely if there's an opening on a campus where someone has already perhaps been a black sub or a para we'll do our best to try to match them if that's you know what the two parties want to do that would be ideal but that's not all we're going to we still want more we think bigger right than that so that would be year one it's a two-year program so we will implement next school year the for our first cohort at the same time we'll
029be planning and submitting an application for a fourth certification and that for certification is seventh through twelfth grade so our secondary so that we're able to begin with them in the 23-24 school year so as our first cohort is finishing up and going into year two we'll begin a new cohort for that year one and we're hoping to grow and if there's an interest and a need we'll definitely want to continue with that so a couple questions um how many staff do we anticipate we're going to need for this program specifically we have right now um miss lonyan mary and then also um a a program coach okay so um and that that's a reasonable size for 30 um for them to be able to support them regularly like someone in their classroom at least
030once a week someone going through and giving them the support in any way they can i did a similar program in a different place and i remember the teachers like texting saying are you going to come today and so it's really nice to be able to develop a bond 30 is a really nice number to develop that bond and provide that support if because their special education is the certification for two of the areas if there is a need mrs grossenbacker in special education right now we have coaches that support our tir program teachers and so we're hoping that they see the advantage of working within our pathway instead so it would just be a matter of shifting what we already have for staffing because they would not necessarily be needed as much in the
031tir because those numbers are lower and so that's what we'll look at too when we see what it's um the need is okay and how long will it take a participant to go through the program it will take two years for them to complete the program okay and are there certain a number of hours that they have to put in and just for example having an instructional coach come in or mrs longin come in does that count towards their hours that they would need for whatever ade recommends i can um so the law is written very vaguely actually and and that is maybe to the benefit of um homegrown programs you know when we've talked with the ade folks in this department um and so it can be very much fitting what gilbert needs um
032so there's no hour or day requirement whatsoever and right now what we have laid out is about 150 and yes that includes those embedded hours where either myself or coach would be going in and working with them on that campus um those are counted into because i'm presuming that if they're just teaching their classroom that doesn't count but if you're in there with them for an hour um it could be it could be modeling it could be reciprocal teaching it could be um giving some feedback on something that's going on it could be during their prep it could be during their lunch and we have you know some local lunch i bring in too and we chat you know so that there could be all different ways but um however that's managed is is built
033into the number of hours that we were looking okay thank you dr sanchez you have any questions not question necessarily but a couple of comments and one is appreciation for miss long and for wanting to direct this internship program for us in whatever manner that came to you but we appreciate it yes we did we appreciate that i i would imagine that you did ask nicely the other is kind of a housekeeping thing and i'm i know it is something you've already concerned yourselves with and considered and that is we know we know of the teacher shortage we're very very cognizant of that and we also have a need to do something about it and so the pro-activity on this particular uh program format is absolutely critical and appreciated at the same time we have
034folks who already are devoted to us who are putting lots and lots of hours into their work who have gone through the typical traditional teacher preparation program as a life mission and i want us to make sure that we always consider the parity and that one program format or certificate does not overshadow the other uh because i think that would show a lack of appreciation for those who have been devoted to us as a district and i want to make sure that we're we're really concerned about that as well so as we look at bringing in new folks into the profession let's appreciate the old folks too and there's we have a lot of plans our administrators have been working um with creating continuous improvement plans um and through that continuous improvement process in ways
035to support teachers we will continue with the normal induction process that will support our teachers in year zero through three depending we will also continue to provide all the professional development campus and district-wide too so yes thank you yeah great i i'm excited about this too and i think it's a great investment both with needing teachers and also in people who are here working with us and excited to be part of gilbert and willing to to take this extra training to be full-fledged teachers i think that's a great idea a great way to attract great people again i guess i i heard so we needed basically one more position i guess i just am interested in what it will cost the district i think it's an investment and i'm glad that the applicants and participants
036i think it's a huge benefit for them that it's tuition free i think that gives a huge thing but what do you think as far as other costs that you see for us as a district the other costs that i would see it would be the sub cost the one day a month substitute cost whether in professional training coach position and there's any other staffing-wise we also wanted to be to provide and not just for this program but what we've learned with induction while we have a great induction program all throughout gps um we want to be sure that we have site support for them as well so as a support and a cost that we'll have is we will have a site mentor on the campuses and we will be providing a small stipend
037to them so but that won't be specifically for this program it will be across the board but that's just something that we've decided is important just to have someone you know a lot of teachers invest in new teachers and that just adds sometimes to their workload so we want to be sure that we're supporting them we'll provide training for them too so that they're able to feel good about what they're doing and they're it's really clear for them about how they can support the teachers too will there be additional costs in perhaps providing that time before school or after school is out or during the holidays with for those that come in and teach perhaps no we've worked the calendar our coordinator switched it off sorry um our staff whether it be special education cia
038or professional growth specialist um we're able to they have an extended calendar our coordinators are 12 month and the others we can extend or flex their time and during the fall and spring break that's the time when they are already back on contract so they don't have both weeks off anyways okay and so that'll be there too all right thank you and mary can't take off ever no vacation for you gal great that sounds good so do you think there's a minimum participants that would make it a worthwhile investment yeah i don't i don't think we're gonna i think we're gonna get 30. okay but a minimum would probably be in the 20s mid-20s if it didn't make then we'd have to re consider some stuff that's interesting but i think we're going to be
039well into 2530 pretty easy just based on the excellent i mean talking to principals the flex subs that we have out there that are already working basically year-round right um this will give them an opportunity to have their own classrooms those pairs that have have a degree in some other form that have been here for a number of years that are excellent pair of excellent teachers are already ahead of the game so i and then we have also i think if that didn't fill it in and of itself parents i mean we have a lot of community members who may have a degree in something else that's not teaching but have been volunteering in the classrooms or working in the schools and they want to give it a you know a shot and come in
040and get trained and be in the classroom so it's just a another way to recruit and get people into into the classroom that we feel are high caliber will make excellent teachers and through the program and the training will be ahead of the game and those in that current so i guess that brings up two more questions for me real quick is one so how are you going to again get this information out i know that we said recruit participants but again like how would parents know you know if they're interested about it are you just are we just going to post it on websites and let principals know we're going to send direct emails out to all employees and all families okay not not wrapped up in something else it'll just be about this
041this is a new program and then my my final thing was so we're submitting it we're submitting our application to the ade and you've been working with them to make sure that we're approved what is when is when do we anticipate that approval coming we're hoping in the next couple weeks it's based on this state board of education's calendar and their agenda um and also ade has to go through their review process first so i would i would hope that it would be april okay and that's why we're proceeding as if we're going to be approved right but we won't be able to recruit we don't want to recruit till we're sure okay so april possibly may but hopefully hopefully really that time like okay okay thank you so much and it would start when
042when would the at the beginning of before next school year is when we'll be starting so july 11th is day one for their contract yes okay but that's what i want to know thank you all very much we really appreciate this thank you guys for putting this together i'm excited all right that takes us to 5.02 usfr compliance questionnaire fy2021 dr mccord thank you madam president governing board members i believe we have bonnie betts coming up anybody else oh yeah jackie madden director of finance assistant soup of business services we're going to talk about you suffer [Laughter] that is an apt word for it i'm sure yeah so um this is uh ms matinen's presentation and i'm just here to take responsibility for one of the findings so it's all yours jackie thank you miss
043vets dr mccord madam president members of the governing board thank you for having me tonight we are here to talk about the final fy 2021 uniform system of financial records or usfr compliance questionnaire this is the final document from our external or independent audit firm for the fy 2021. so today's report will include the fy 2021 uniform system of financial records or usfr compliance questionnaire cq i kind of like to think of this as our playbook if you will it's kind of our rule book the auditors examine thousands of records pertaining to all of the audits but this document in particular they process an audit processes probably hundreds of them so it's always fun to see the results and then we'll talk about best practices fun to see the results uh the usfr compliance questionnaire
044this year had 175 yes or no questions those are the only two answers that the auditors have to choose from this year we had 10 no answers we are down from prior years we had 17 last year and 21 the year before we'll talk a little bit about some of the no answers we had some after the fact expenditures which is a finding that happens when there is not a purchase order in place and somebody makes a commits district funds basically for goods or services we had a couple no answers in student attendance one of them is directly related to training and that has been implemented and we've seen some incredible positive results there the other is a nuance with our student attendance and our software system so the team has been working collaboratively with
045the software vendor so we're hoping that we will come to some kind of resolution here in the next year or two on that technology and transportation we'll talk a little bit more about in another slide also not listed here i wanted to bring up we had a conflict of interest finding where in 2021 we paid two employees as vendors the dollar amount was very low it was under five thousand dollars certainly but we have implemented a new process now so that that doesn't happen and we'll talk a little bit more about that any questions so we do have some areas of one hundred percent compliance and this is always exciting at least for those of us in the finance office exciting good thank you we had no findings in cash and revenue and procurement typically
046a lot of arizona districts will have findings there as well as um after the fact and student attendance so we're we're um not uh out of the out of the ordinary as far as districts go but we didn't have any findings in cash revenue or procurement so we're very happy about that so we wanted to share some best practices with you all financial processes are consistently reviewed and updated as needed as you know we are reconciled monthly we've even expanded that reconciliation to the employee benefit trust and we're very excited about that we do have an ongoing review of expenditures and the general ledger and this is performed by all the staff all the staff in finance really we want to make sure that everything is coded correctly as per the usfr we do have
047an annual conflict of interest disclosure that employees are required to complete and we are in the process of implementing an after the fact process this is not a this is not a gotcha it starts with training a notice of non-compliance and it will help us hold the end users accountable and then additional best practices as far as technology um i just wanted to give a little bit of background here the the information technology section of the usfr compliance questionnaire um audits all areas of technology in the district it's not it's not a direct reflection on the technology department although mr costellano is here if you have any specific questions but one example i wanted to provide the audit access we did have a no finding because some of our payroll specialists had access to the
048hr module we will now do periodic audits to make sure that everybody has the correct and appropriate access to their financial modules in that in our financial software data sharing agreements we will certainly look into that please keep in mind that this usfr compliance questionnaire was provided to us just a month ago our audit firm received it just a couple weeks before that so we've already engaged with all of our vendors for the fiscal year well 21 first certainly and 22 so that is something that we will look into moving forward most of our software has audit or change logs that we can review the one that they chose for this was a new software from nutrition services so we did not have a chance to pull an audit log there and then they are
049recommending screen locks for the overall system any questions as far as technology goes i will turn the transportation piece over to ms betts so on transportation recall that the transportation route report used for both 2020 as well as 2021 was from fiscal year 2019 due to the pandemic and the issues surrounding the fact that at the end of we were not or not at the end of 20 we were not transporting kids so therefore they opted the state opted to allow us to use the route miles from 2019 for both 2020 and 2021 so an additional year during that time that was the very first year in which i had arrived and we did not have very positive processes for determining what our route miles were so we couldn't verify what was submitted to the
050department of ed for 19. fast forward again couldn't still couldn't verify the miles from 2019 for the 2021 school year over the last year i've been working very closely with transportation staff and this audit finding will go away for the current year 2022 and the transportation route miles used for 2022 are from fiscal 2021 and we did already implement the processes for 2021 and are following up and continuing to improve those for the current fiscal year 2022 which will inform the transportation route miles for fiscal 2023. remember that's the data that goes into the transportation support level as well as the transportation revenue control limit so i wanted to share that yes these are true findings and we acknowledge them but we have already made improvements in our processes so that these findings go away
051in the very next year next year that concludes the presentation are there any questions board members are there any questions comment for both of you and finance department while yes there are 10 no's on the questionnaire it's impressive that of the 175 questions only 10 showed up as a no and that you have already implemented some systems in some cases to rectify whatever those findings were and might be interesting as we move forward to give us some kind of notion and some kind of report as to how we address those 10 no's and and what's in place now i chuckled just a little bit not that it's funny but that student attendance piece plagues schools over and over again and a lot of it has to do not just with the training but with the
052turnover of staff in in those areas and then the constant retraining so uh my compliments to you and the department for uh the impressive work as it relates to to the entire report thank you so i i just had a couple comments so one question is will this year be more representative of what our actual miles are um because of the pandemic you know we we have things have been different with people being virtual or hybrid so well this year that we're in now be more representative going forward of what we will have so i can tell you that working with staff over the last couple of weeks we have done i will call a quick and dirty adding of all the miles and we are around 11 000 which has been comparable to prior
053years prior to the pandemic but we haven't reduced those miles by mechanic miles or training miles or activity miles so all that work is being done right now and we hope to have that report submitted by the end of this week okay that's great to know i mean it's just that we've had two years that have been very exceptional in comparison to what came before so um and and i know we've restructured our whole transportation system so it seems like we should be able to be more effective but again we did that just right before the pandemic so it's hard to know what what it should look like or what it will look like in the future because of the last two or three years have been very different so thank you thank you and
054i spoke with miss matanin about a few of the details as well earlier today and appreciated the conversation as she went through some of these things again kind of with what you said dr santa cruz mostly appreciate that you took the findings seriously and that you've already put steps in place to address how we can and train and review and improve in any way we can so appreciate that process that's all that i have board members are you any other questions i just wanted to add that there is an action item that's new this year at the um at the end of our brief board meeting that requires you to accept the compliance questionnaire by roll call vote so just a reminder that we'll be doing that at the end of this board meeting okay
055thank you do you need our signatures too then just roll call okay great thank you very much all right thank you thank you guys thanks all right board members dr mccord that takes us to 6.0 adjournment of work study so 6.01 adjournment i don't think i need a motion no so we'll just move so we'll move to 7.0 reconvene the brief board business meeting i do need a motion 7.01 to reconvene the brief board business meeting so moved thank you mrs humphries is there a second there's a second thank you dr santa cruz it's been moved and seconded is there any discussion okay all those in favor that we reconvene the brief board business meeting at this time please vote by saying aye aye any opposed by nay it passes and we'll now reconvene this
056board business meeting we'll begin with 8.0 the consent agenda items and begin with 8.01 approval of consent agenda items is there a motion i move that we can approve the consented agenda items 8.02 through 8.015 as presented thank you miss humphries is there a second second thank you dr santa cruz it's been moved and seconded that we approve the consent agenda as presented all those in favor please vote by saying aye any opposed by nay the consent agenda has been approved 3-0 thank you um we'll now move to 9.0 the action item which is what miss vets referred to earlier tonight 9.01 acceptance of uniform system of financial records compliance questionnaire fy2021 with a roll call vote required may i have a motion please i move that we accept the uniform system of financial records
057compliance questionnaire fy 2021. thank you mrs humphries a second second thank you dr santa cruz um this will be a roll call vote miss miss wilson do you do that for us please thank you so call our names and then we'll vote hi thank you that passed 3-0 as well with the roll call vote is that good that's misfits okay wonderful thank you um we'll now move to 10.0 adjournment of the brief board business meeting 10.01 adjournment may i have a motion i move that we adjourn thank you miss humphries and i'll second it it's been moved and seconded i assume no discussion we will take a vote to all those in favor of adjourning please vote by saying aye aye any oppose with nay we are adjourned and thank you to those who have
058attended and participated with us tonight we really appreciate it good night