001i'm just saying oh yeah not all but oh yeah well good evening and happy holidays welcome to tonight's regularly scheduled board meeting today is november 30th we'll call this meeting to order we'll go to item 1.02 with a moment of silence then we'll move to item 1.03 for the pledge of allegiance led by mrs eugetti and then we'll proceed to the roll call so please join us in a moment of silence i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you mr jetty let me do that again with the microphone on thank you mr jetty uh we are at item 1.04 roll call miss wilson could you please assist dr charles santa
002cruz here miss laurie wood michela eugetti here mr bill parker here ms jill humphries here mr president all board members are present you have a quorum thank you mrs wilson for item two is approval of this evening's agenda item 2.01 we can entertain a motion please i move to approve the agenda as presented thank you mrs humphries is there a second second thank you mr eugenie it's been moved and seconded is there any discussion seeing that there is none we will vote on improving this evening's agenda all those in favor please signify by saying aye aye those opposed the same thank you motion carries five zero but item three superintendents recognition awards item 3.01 dr mccord will defer to you thank you dr santa cruz governing board members if you would meet me in front
003of the diocese we will start our recognitions for this evening miss eugene you'd like to say something yes thank you dr mccord and dr santa cruz um i just wanted to say that i'm not going to go down in front i'm dealing with some medical issues and i have to be very careful so i would like to say in advance to all of our students and everybody all the the staff members that i'm congratulating you in advance and thanking you very heartfeltly in advance good evening everyone before we get started with the recognitions do we have uh two of our students from mesquite high that are student senate representatives are they here tonight no oh yes we have is this trinity trinity batty wave say hello each each month we have a superintendent student senate
004and we have representatives that come to certain meetings so she's here is derek with you no that's we'll wait go ahead no just no thank you for being here all right so fall sports almost over uh we have football still going but a lot of our other sports have completed and our students did very well and we'd like to recognize those young student athletes this evening some are here some are not and i have just so you guys know here's my sheet some are coded differently than others so if if you're in the yellow that means maybe you're here so i'll still call you out uh badminton campo verde anybody from badminton here for campo verde sorry i'll still announce it jacqueline whaley state division ii singles champion congratulations gilbert high anybody from badminton for
005gilbert high okay that was a maybe taylor bevel emily della barra second in state division two doubles congratulations to them swim and dive desert ridge high do we have representatives from desert ridge for swim and dive come on up [Applause] coach tell everyone your name uh hello everyone i'm coach brock carr of desert ridge high school nice and who do you have with us tonight uh kate blueford kate is the she came in third division one for the 100 meter backstroke congratulations to kate what year are you junior so we got one more year out of you right all right give her another hand [Applause] there you go we'll expose mr jenny there in the middle one more time [Applause] from gilbert high who's here from gilbert high come on up mr keys they have
006a few i think you guys move faster in the pool mr keys how are you how are you sir good why don't you uh introduce who we have up here i'm brendan keyes this is coach autumn sobel we have spencer white okay tommy heinstein ryder androsky and dylan wells and what did they do do you remember i have it written down here if you'd like to see it i think everybody wants to hear your voice oh chicken all right thomas heinstein spencer white ryder androsky timothy fay we're second in the 200 medley relay congratulations ryan androski are you worried are you here which one are you writer see i changed your name congratulations ryder androsky state champ in the 50 freestyle and second in the hunter butterfly tim which one are you tim he's he's
007out in the pool timothy fay state champ in the hundred freestyle congratulations dylan wells thomas heinstein timothy faye ryder androsky state champ in the 200 freestyle relay [Applause] and for the girls lauren toddler third in the 100 butterfly congratulations gilbert high all right gentlemen in the middle we'll gather around you i'll go around there we go campo verde girls were state runner-up in division two swim and dive congratulations to them representatives from campo come on up mr peters how are you sir good good to see you tonight so here mr peters once you introduce yourself your other coach and these fine young individuals sure okay so to my left uh coach shepard he is the dive coach um very highly esteemed dive coach um our assistant kevin kuffitzer um swim coach and former swimmer and
008i will let you introduce the young lady who's standing uh diver hope rivera who plays sixth at the state championship congratulations we also have some other winners i believe sydney blackhurst second in the 200 individual medley relay is that right congratulations sydney and state champ in the 100 breaststroke is that right young lady will not be here paige treptow second in the 50 freestyle is that correct great and third in the 100 breaststroke and i'm really probably going to mess this up sophia supreme is that close huh sophia supreme sydney prentice sydney blackhurst paige treptow second in the 200 freestyle relay ladies and gentlemen campo verde swim and dive congrats [Applause] photo time congrats again campo gilbert classical academy do we have the coach here by any chance you're not the coach you're the principal
009i keep telling you that you have to be the principal uh can i get cole dennett up here [Applause] how are you good nice to meet you nice to meet you what a good young man you guys raised mom is a teacher at patterson just so you guys know raised him right dad you did a good job too cole for gca was third in division three in dive congratulations cole [Applause] now we'll move on to cross country gilbert high boys finished third in division two congratulations we have anybody from gilbert high cross country oh here they come who's the coach i was hoping so man that's pretty good beard you had going there why don't you introduce yourself and and your student athletes for sure hello uh i am coach villagren these are well some
010of our runners from the state meet uh we have terence keys javi garcia and ryan estrada that are represented congratulations terence where are you terence what did you do i ran he ran tears keys was the division 2 state champion congratulations look you're not really into that gentlemen stay here again congrats [Applause] campo verde cross country do we have representatives campo verde cross country ah [Applause] let me guess your name's clara yep yep claire jones from campo verde finished second in division two nice job congratulations she's a sophomore we'll see her again [Applause] highland high boys and girls come on up hey coach good to see you again i keep seeing a lot of these coaches year after year that that's good stuff coach you want to introduce yourself to everyone and kind of tell
011tell us who we have here yeah i'm coach monty i'm been at highland 24 years now and um just a little history we get 100 kids out for cross country showing up at 5 00 a.m pretty incredible group but this is the cream of the crop and you know there's been a lot of state meets you come home and you come on with nothing and maybe you finish fourth or fifth and you're really happy about it but this was incredible to me so or for me i guess um so i'm going to have you guys just wave uh in just your place and you can wait as many times as you want emma it's okay so the girls were state champs they uh i can tell people we beat desert vista university so that's always
012good but uh yeah runner up second place junior emma baugh third place junior kayla case 10th place freshman chloe ball 11th place junior zoe i'm going to say it right 12th place junior sophie mann a 19th place junior again kate sewell and 50th junior lindsey schlink when they finished we weren't too sure but they ended up winning by seven points uh deserves his fifth girl was uh 29th that's where we got him uh cross country is the ultimate team sport most people think that individual sport is not your place is where your score is and then the sixth and seventh runner are the displacers so they displace other opponents down you know the score down so the lower the score the better so anyway these ladies uh it's the best team to come out of
013highland ever i think one of the best teams come out of gilbert to be honest with the times that we uh back 25 years ago when i started highland uh our number our varsity girls run in 22 23 minutes now they're running 18 to 19 minutes so it's they're fast these girls are quick so awesome so then after that i had to go cheer on the boys after a few tears and all those coaches were shaking and you know uh coach hagan's back she's one of our assistant coaches back there she we were all like shaking and freaking out because we actually we beat them that was a huge win for us but then the boys uh and obviously the boys uh if you would have told me in the summer that we would be
014a runner-up i would have laughed in your face i just wasn't too sure where we were going to be but these these guys came through so here we go uh in 11th place senior wyatt williams wave wait 17th place sophomore lucas witcher 18th place sophomore crew recendez he's not here he's working but 25th place was sophomore tim wilford 30th place junior jack breinholt uh he's not here either 35th place he's working at burger king junior jonah alexander and to have seven guys in the top 36 6 37 is phenomenal it was 95 degrees when they ran it was unbelievably hot but 36th place junior mason ashby so this is your first and second runner up and state championship teams thank you very much yes all right guys let's figure this out thank you sir [Music]
015thanks guys [Applause] dr santa cruz governing board members that concludes my recognitions for this evening you don't have to go home and you can stay here if you want thank you guys for being here [Applause] i think you want to go thank you for recognition and congratulations to all of those young people for their athletic accomplishments we move to item four superintendents report item 4.01 dr mccord thank you dr santa cruz governing board members again good evening and thank you for being here tonight i hope everyone had an enjoyable thanksgiving break hopefully everyone had an opportunity to spend it with all their friends and their family just a few quick updates we held a covet 19 vaccination event for children ages 5 through 11 we partnered with safeway and albertsons to administer the vaccine to
016those families that wanted their five through 11 year old child to receive the vaccination the event was held wednesday november 17th and saturday november 20th at the global academy rise cafeteria we ended up vaccinating over 550 children thank you to jen frost and al kane for organizing and managing this event and i think round two is coming up at the beginning of december so uh notifications will go out to those families then uh come join us at 7 a.m in the governing board room this monday december 6th for our bi-monthly gilbert education foundation business breakfast connect with new people and learn something new about the foundation as well as gps and lastly we're proud to say four of our four of our five high school football programs made it to the playoffs this year desert
017ridge campo verde highland high school in mesquite high two of our teams are still playing and will play a semi-final playoff game this friday mesquite will take on casa grande in casa grande for the 4a semi-final and highland will take on red mountain at highland high for the 6a summit semifinal but again congratulations to all of our teams uh they they did a fantastic job this year friday nights are always fun for me because i get to go out there and and hang out and watch these these kids do what they do best out there so congratulations to them and best of luck for the rest of the way dr santa cruz that concludes my report for this evening thank you dr mccord we move to item six which is reports and item six point
018zero one is fy2 2022 first quarter financial report and i have just gotten ahead of myself thank you dr mccord actually we're at item five and that is a request to speak to the governing board 5.01 we have a recorded message would you please play that message at the conclusion of the open call to the public individual board members may resp the board may make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members may respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask
019a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against school personnel or any person connected with the district as it may impact due process rights policy k-e k-e-b and k-e-d are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the gilbert public schools website thank you once again i apologize for moving so quickly that i was ahead of myself we have three requests to speak this evening and they'll speak in this order paula dubose
020leader lia lita de vilger de vigler excuse me and howard gemsick i believe in that order thank you governing board superintendent and cabinet for the opportunity to speak with you tonight on the record i am here as a resident and taxpayer in the town town of gilbert the pandemic admittedly disrupted instruction for about a year for the approximately forty thousand gps students other school districts may have similar challenges related to these events because i'm a gilbert resident i'm specifically concerned with gilbert public schools and am appealing to you it is my understanding that the learning deficits from the pandemics disruption are still being identified and addressed within many classrooms by educators and staff and i wonder are we as a community aware of the number of students struggling with advancement do we as a community
021grasp the pandemic's impact to reading comprehension and other academic skills my belief is that acknowledging the reality of the pandemic's disruption is significant to recovering student interest and achievement in education my concern is not focusing on the learning gaps created by the pandemic in a coordinated fashion and not applying needed district resources may increase stress and anxiety for educators and staff who may perceive they have to address these challenges on their own along with their usual duties and expectations thus extracting a physiological and psychological toll on educators and staff of all levels of experience which may further diminish student academic experience thank you for hearing my concern and plea to own this situation and address it before something tragic happens due to distraction anxiety or depression stress and feeling overwhelmed can be factors with consequences
022the gps educators and staff are real people grappling with a very difficult reality i have confidence that we as a community may do more to help them and students who are living through these difficult days by being willing to openly discuss the impact of the pandemic on student academic experience with respect your time your consideration and your help is appreciated thank you thank you hi there my name is lita devlieger um you almost got my name it's a hard one no worries i'm a parent of both a junior high student and a high school student in gilbert i've lived here for 20 years i'm a native arizonan i was born and raised in arizona i'm also an educator and a public schools advocate i'm here tonight to speak because there were some comments on the
023october 26 board meeting that were unsettling for me and i think hopefully for a lot of people first i wanted to say that i stand with the lgbtqia community i believe it's important for people to know that the risk to the transgender people is far higher than risk to cisgender people that's not to minimize that there is risk to students but it's to make the community aware that i don't think the parent that spoke at that meeting really understands just how much the transgender community can be targeted i just want to share a few things with you according to the national sexual violence resource center trans and non-binary students in grades k-12 reported significant rates of harassment physical assault and sexual violence of the respondents who were harassed due to their gender expression over half
024reported attempted suicide 78 of those students reported being harassed 35 percent physically assaulted and 12 percent experienced sexual harassment as they went went on past high school that 12 rose all the way to 47 percent that were sexually assaulted at some point in their lives in a sample set from ten states the cdc found that two percent of high school students are transgender 27 of those feel unsafe going to school 35 percent are bullied regularly and also 35 percent have attempted suicide so these are two different studies both done in 2019 we need safe and supported schools for all students i'm going to counter what mr crump said not only should students be able to continue to use the restroom for their gender identity but supports need to be in place in our schools for
025transgender and non-non-binary students as well as other marginalized communities i came here tonight to be sure that the transgender and non-non-binary students and their families know that they are not alone the transgender lifeline is available at 1 877 thanks for your time good evening i'm howard gimso g-i-e-m-s-o-e i'm here to speak about covid vaccine mandates children do not need this vaccine because they do not work today we learned that israel which is 60 vaccinated had another new high in cases on november 17th gibraltar 99 vaccinated new high on november 18th new all-time high of cases vermont usa 71 vaccinated another new time all-time high november 10. germany 67 vaccinated new high november 17th this information is from google carnivorous statistics and children do not succumb to covet 19. the rate from what of mortality for
026children from 5 to 14 years well the count is 199 deaths for 41 million students you're chasing smoke and all other groups that have been vaccinated have suffered injuries and deaths after being injected with this new type vaccine check that with v-a-r-e-s if you mandate this vaccine some children will be experiencing adverse results and you will be responsible for the damage caused and when it happens when you see or hear of a damaged child will you ask yourself did i cause that the mexican minister of health jorge al cosera said his grandchildren will not be vaccinated protect our children by not creating mandates and do not put children on the injection booster booster merry-go-round do not allow injection sites on school property distance yourselves from these injections thank you howard kimsel thank you sir that
027was our blast speaker we can now move to item 6 which is reports item 6.01 fy first quarter financial report year to date september 30th 2021. dr mccord anything by way of introduction no just want to turn turn it over to mrs betts she's got 6.01 and 6.02 thank you governing board members dr santa cruz dr mccord so the first report i wanted to remind you that we started this a few years ago so that we can present to you some changes that have occurred prior year to current year in the various quarters i would like to share that because of the tremendous amount of change associated with the pandemic that that there's um and we're presenting this as a first quarter so as of september 30th so remember too that we've only had in
028both years just a couple of months of total activity and again the data that um ms matin will be sharing with you shortly is not does not consider the changes that we actually know have occurred as of today so with that introduction i'd like to hand this over to uh jackie matanin okay so do you want me to go ahead and put it up on mine and okay and she'll be presenting that to you [Laughter] welcome ms matin [Music] thank you thank you thank you miss betts for the introduction and the delay i appreciate that so we are here tonight to present the fy first quarter financial report as stated first we'll talk a little bit about revenues please keep in mind that these are operating funds the funds that we discussed in this presentation
029are mirrored in the monthly report which will be presented shortly this is operating revenue by source year over year comparison so remember the the left side is the first quarter from fiscal 21 the second to the right side is the first quarter from fiscal 22. one thing to note here the fy 22 expected annual revenue is about 11 million dollars higher from the prior year this is due in part to the classroom site fund increase that we saw this year also keep in mind this is a snapshot from the first quarter from both years so in 21 we were this this is a snapshot from the adopted budget and the same with 22 so our student numbers were very much in flux at this time also we'll go into revenue received so far a little
030bit of an uptick in federal due to medicaid payments you can see the state increase from 20 million to 21.4 due to the classroom site fund increase county was pretty level and the local increased slightly due to payments the timing of the payments this slide shows the same information as the previous slide is just presented a little bit differently you can see again the state and local compared year over year the local is down slightly because of our emino override in our student count the state is up again classroom site fund this is operating revenue by fund year-over-year comparison here you can see that the medicaid again we have received a payment this year in the first quarter classroom site fund on the bottom left is up because of the allocation from the state that's
031loud close to me and then emino is down slightly again due to student count some items to note on first quarter revenue mno revenue is expected to decrease due to the loss of the students in spite of the increases to the base level amount from the state much of the m o revenue decrease is expected to be offset by the budget balance carry forward increase classroom site fund this year increased 2.9 million from prior year on the total amount per student went from 425 to 733 which is pretty significant unrestricted capital is com comparable to prior year even though um the daa is now fully funded because of our student counts so and that will be stay pretty flat as well any questions before we go on to expenditures miss matt yes if i can
032dr santa cruz will you just remind me the increase to classroom site fund that was just a that's a one-time increase that's a one time or do we expect to see that year over year some of it is ongoing about 192 dollars is uh one time um the rest of it is ongoing okay thank you any other questions moving on to expenditures then please keep in mind that this is expenditures um true actual spend and encumbered not related to the budget at all so please keep that in mind as we go through this the total operating spend did go up 6.2 million dollars over prior year a large portion of that is due to our salaries you can see we went from 166.9 to 172.6 because of the compensation increase for all employees the benefits
033however went down slightly because we have fewer employees operating expenses went up this is due to our encumbering of our deductible for our risk and liability insurance this year we encumbered it last year was just after the first quarter so remember this is still the first quarter capital is down slightly from prior year last year the 8.1 million dollars included the final renovation to the transportation facility operating fund expenditures expended and encumbered versus expended this slide is a little bit different it shows the salaries and benefits operating in capital what has been spent and encumbered versus what has actually been spent because this is the first quarter you would think that 25 of our salaries would have been spent um please keep in mind that most of our folks came back in august so this
034is really two months of true spend that first orange bar there so second quarter expenses items to note first quarter district operating expenses went up 6.2 million from prior year due to salaries increased for all staff benefits decreased slightly operating expense increased through the encumbrance of the risk and liability deductibles and operating capital decreased because of the completion of the transportation facility any questions we're good all right thank you okay we'll move to item six point zero two thank you miss matinen which is fy 2022 monthly financial report here to date october 31 dr mccord miss pets back to you miss betts yep [Music] i guess this is a bad technology night for the finance department here you go okay here we go so as jackie completed the first quarter again as she mentioned the
035first quarter financial report is based upon the same way that we've be we have been presenting the quarterly financials this particular quarterly financials is based upon the current year year-to-date october 31st 2021. so based upon that we are we have determined that we would share with you the uh result of the fact that we do know we have more students in the current year than we expected and we also know based upon the results of the afr that we have additional budget balance carry forward so we have added to this report a pending revised number two column that we are comparing our expenditures to so that we are keeping you up to date and apprised of the changes as quickly as we know that they are occurring okay so to begin we're going to talk
036about the operating funds our federal funds our state funds and then a little bit about the school-based funds so again the budgeted funds does reflect a fiscal year 2022 budget revision number two that is pending we expect to present that budget revision to you at the february 1st governing board meeting so again we have made some projections about what that revised budget number two would look like based upon the update for adm average daily membership or student counts based upon some slight increases due to proposition one two three as well as carry forward amounts and district additional assistance the cash funds the all the cash funds that are presented do reflect updated beginning balances that are based upon the fiscal year 2021 afr which you approved back on the 12th of october so that indicates
037our final spend for fiscal year 2021 compared against available budget resulting in a budget balance carry forward or a fund carry forward amount that we have reflected on this pending budget number two okay so to focus on three of our major funds under the operating funds maintenance operations classroom site fund and unrestricted capital outlay you can see that maintenance and operations we started out with an adopted budget of 260 nearly 261 million increased that slightly based upon an update in the final recalculation back in july and then finally note the revised budget number two pending going from an adopted budget of just under 261 million dollars up to 286 million dollars that is twofold based upon the budget balance carry forward that we um that we end that we realized due to the final uh
038expenditures on the fiscal year 2021 annual financial report as well as the additional student counts associated with the fact that year-over-year we expected a loss of 400 students and we actually gained 200 so a swing of over 600 students which is very good news so you can see that the percent expended and cumbered is now at just under 82 percent any questions before i go on to the classroom site fund as far as that goes okay great and then classroom site fund uh note again that the revised budget number two pending is actually a little bit less a couple of reasons for that there was less carryover than what what we adopted in june in addition in doing the adopted budget we pulled in a weighted student count that was not accurate so we have
039now revised and corrected that to reflect the appropriate weighted student count bringing the budget down from just under 40 million down to just under 35 million that budget reduction will not have a negative impact you can see that the year-to-date expended encumbered is just under 21 million dollars leaving a very healthy fund balance of about 14 million so we are still in a very good position regarding classroom site fund and then finally the unrestricted capital outlay you can see a very small increase about a hundred thousand dollars that is due to again the budget balance carry forward we have seen a less spend than anticipated in fiscal 2021 which resulted in an increase in budget balance carry forward resulting in a little bit of an increase in our budget capacity in the undistricted capital fund
040so are there any questions on any of those details okay great so again this is just capturing all of the information that i just provided to you just for the reader of the presentation next federal grants note that we have highlighted all of the what we would consider title and idea grants and all of these changes are due to again the results of the 2021 annual financial report showing the dollar amounts unspent in each of these funds and increasing the budget capacity in the current year to reflect the award of that unspent amount into 2022. in general title does constrain how much title 1 funds do constrain how much we are allowed to carry over but due to the pandemic the federal government has again made an exception allowing us to carry forward the full
041amount of available resources that had been allocated to us last year any questions on any of that i have a question go ahead mrs wood thank you two questions miss betts do you anticipate that that at the end of this year i guess are we anticipating that we'll have that same ability to carry forward the title one funds or are we anticipating it we'll go back to pre-covet of how we need to um right now we are managing the title funds to ensure that we are spending all of them um available to us to make sure that we don't potentially lose any carryover going into 2023. okay thanks and then i had a question as well i know that part of the title funds are assigned or all of the title funds are signed maybe
042correct me if i'm wrong by the application of for free and reduced lunch and i know that that's been a bit of a challenge since this year they continued that every student has a free lunch and breakfast at this point whether or not if you um qualify thank you for that so i just wondered what is our how are we going about getting those applications filled out and what's what's the progress on that um so i can tell you and i'd like to call on jason martin if he's available if he knows more details than i do but i do know that at all of our schools we have made a concerted effort to advertise and cajole and recommend to parents to please complete the free and reduced lunch applications i also know that nutrition
043services is working very hard at doing that because just so everyone is aware even though there's free breakfast and free lunch right now there are other available benefits to having that free and reduced lunch status as a family accessing internet capability that that may be free or less cost and other benefits throughout the arizona area so is there anything else you'd like to add jason to that so miss betts did a great job of explaining that but you are right that having free lunches and breakfast has reduced the need for many families to complete that application but we've been not just at our title 1 schools but all of our schools we've been explaining the importance like she said there's a lot of programs that are that students and families can get by receiving those
044services and also too our marketing communications department has put it out a couple of times as well too for our families as well at our title schools they're working particularly hard because of course they have a little more skin in the game being a title one school and so they've put out several principles that put out videos and screencastifies to their communities saying you know if we don't get our free and reduced percentages up we could stand to reduce a couple of teachers or support staff at those schools but the one thing we're also concentrating on is our non-title schools in gilbert because as we know that our esser funds and many of the other federal funds that we have received have been based on our free and reduced percentage district-wide and so it's important
045that everybody in the gilbert community fills out that application because it can sometimes help our district with other funding sources besides just title 1 specific is there a date or a deadline to that it's by the 100th day of school and so in january so the title schools are getting a report from food and nutrition services about every two weeks on where they're at with their free and reduced percentages trying to make sure now keep in mind that this past year we were able to go back to the january of 2020 the federal government allowed us to use free and reduced percentages amounts for that that we have not been told by the federal government yet or by ede if that would be a possibility for a second year in a row and last year
046we didn't find it out until after the 100th day had passed thanks any other questions performance bets go ahead i would like to share through october 31st and in comparison to last year at the same time nutrition services has has served over 1.3 million dollars a worth of 1.3 million reimbursable meals and last year it was less it was less than 400 400 000 so it's been a 400 percent increase for both breakfast and lunch due to the universal free breakfast and lunch so moving on um to the to the state grants so these are really state fund slash grants so we've always pointed out the classroom site fund performance pay remember that this year for the first time classroom site fund has been collapsed into one fund so all the activity that you for
047formerly saw under these state funds grants is now reflected in the operating funds which is another reason for the increases in classroom site fund that ms matin presented to you earlier in addition note the instructional improvement generally when it comes to instructional improvement we look at the carryover amounts and then we add it to the prior year's actual revenues received so we adopted a budget of 3.1 million dollars but we've revised that down to 2.9 million dollars and then finally the results-based funding we adopted a budget that included only the carry forward amounts because we were not anticipating seeing results-based funding because we did not have any testing in spring of however the state determined that they still wanted to continue funding it so we received notification last week no the week the week before
048the week the couple of days before thanksgiving indicating that we would receive results-based funding based upon the test results again so you will see probably in december a request to approve those payments and we anticipate that we will be sending those out in january okay and then school based we just wanted to point out the auxiliary operations we anticipated more beginning balance we have seen that that last year again due to the pandemic fewer revenues received very limited activity in the fall a year ago and so much of the balances were drawn down so you can see the available balance right now is about 3.8 million dollars so you may see throughout the year that the revenues will increase accordingly to the increased activity in all of our schools and then just a couple of
049announcements so in our bond funds we just presented a significant report to you in october regarding our bond and override results from 2021 so even though it is within your financial report the specific details on our two bond funds we did not include them in the presentation however due to the continued spend of our facility renewal funding amounts we are going to recommend to you the sale of 50 million dollars worth of bonds and the resolution will come to you for approval on the 14th of december and again the reason for that is wanting to take advantage of these still incredible low interest rates based upon conversations with our financial advisor the amount of bonds available for sale in the january time frame is very limited giving us a very good opportunity of seeing an
050even lower all-in interest cost than we have seen to date again the result of that is a savings to our taxpayer so that's first announcement and then the second announcement we again are trying to always be more efficient and more consistent as we present to you consent agenda items so our accounts payable and payroll vouchers we always present to you after the fact an approval after the fact but we've been grabbing the vouchers right at the last minute for the current month since we're presenting a monthly financial to you that's reflective of october 31st we wanted to change our reference to be the prior month vouchers as well so you will see under the consent agenda item there are some voucher references that you have actually already approved but we wanted to start that this
051month so that next month when we present to you the november 30th report you will receive the vouchers that are reflective of november 1st through november 30th just wanted to clarify that as you are going into the consent agenda as the next item on tonight's board meeting and that's all that i have today if you have any other questions or comments ms betts board members as it relates to the proposed bond sale resolution uh i suspect that we have earmarked those funds for particular categories or a particular category will we be getting that in the near future yes as a matter of fact as part of that bond sale process we do have to designate what our plans are for spending that full 50 million dollars and we are well on our way to the
052audio visual refresh we're well on our way towards the installation of all of our security cameras throughout the school district and finally some major projects that were anticipated when we requested the bond approval back in november of 19 was some some major added square footage to reflect a larger orchestra band practice area at highland high in particular knowing that they have over 350 participants in addition we're also considering discussions about converting long-term um portable facilities to bricks and mortar so the portable facilities are very energy inefficient they have a life of 25 to 30 years and considering uh whether it would be wise to convert some of those portable classrooms into bricks and mortar so you mean thank you additional classrooms uh replacement replacing portable classrooms with bricks and mortar classrooms okay but to me
053that's building classrooms we're building classes of a temporary 30 i mean we say temporary but they've been there 30 years it's finally um building out what we need for the school correct okay thank you board members additional questions miss wood yes one other question miss butz if i can go back to the federal grants i just had a question on the i see the esser one the sr2 their uh we've spent those they're not reflected in this at all because it's spent but the sr3 we have 22 million dollars basically in all the budget the adopted budget and the revised budget too and then i see that we have um year-to-day expended and covered under four million dollars so i just wanted to ask what i know that those funds are to help with the
054learning loss and to help help compensate for some of the things that happened during coved what you know what do we have in mind for that 18 million dollars what are we doing and what have we been doing so of the of the 22 million uh about 4 million it does is designated for learning loss so we don't encumber as an example we're considering intercessions for the 2023 school year as well as summer school this coming year to utilize some of the learning loss monies for that so those would not be encumbered at this point in time but the remaining 18 million or so that's more available for district uses recall that as part of your compensation increase you approved a three percent one-time stipend to be paid in december and in june so we
055are those are stipends so they're not encumbered through the payroll system and that has a a budget dollar amount of about 7.2 million dollars remember that we were looking at a competition of a five percent pay increase across our community here in the east valley with higley queen creek etc and knowing that we wanted to make a recommendation to you that would keep us competitive but keep our financial status sustainable we made the recommendation to have an ongoing two percent pay increase and then have a three percent one-time stipend so that is in that unencumbered available balance at this point in time okay thanks i think that's really important that we've tried to put our staff and paying our staff and employees as part of this and i still think that was a good priority
056as part of that i just had seen that 18 million and had forgotten all the details about that so thank you any additional questions none thank you ms betts for those reports and thank your staff for their efforts in making those reports so user-friendly thank you jackie and thank you ashley it's very much appreciated we move to item 7 consent agenda items 7.01 approval of consent agenda and before a motion i think dr mccord wants to reference one of the items i do thank you dr santa cruz governing board members on item number 7.03 under certified personnel for the employee megan communes it has her effective date for her resignation as december 17th we want to make sure that reflects december 1st so that could be put in your motion at some point thank you
057dr mccord with that rationale is there a motion regarding the consent agenda so move thank you mr parker is there a second i'll second and we have do we need to add that that we're changing the date on the one employee from the 17th to the first yes is that okay with you to yeah thank you so with the addition of the change of date for resignation on one employee on item 7.03 is there any additional discussion seeing that there is none we will vote on the consent agenda all those in favor please signify by saying aye aye those opposed the same consent agenda items passed five zero we're at item eight action items item 8.01 20 22 2023 course description books for high school junior high school and gilbert classical academy dr mcchord thank
058you dr santa cruz governing board members it's that time of year once again for course description book approvals i know there was a committee that spent several hours going through our course description book making edits additions and subtractions to it and i'll turn it over to dr newman for anything further regarding an introduction thank you good evening dr santa cruz governing board members and dr mccord every year i think you hear me tell you how impressed i am with this committee and i'm extremely thrilled to have dr christa cox join our team so she could lead this work she is here tonight she'll give you a brief summary and then she's available for any questions that you would also have thank you dr newman dr cox welcome should be on i think i saw him
059change out the microphone am i good yeah it's on okay thank you dr santa cruz members of the board and dr mccord good evening i would like to second what dr newman said in regard to our committee i would like to extend my gratitude the entire committee put in a lot of time and effort and without them this body of work would be impossible so for everybody that has been a part of that thank you and specifically thank you to dr newman for her support and guidance through this process being my first time leading the committee i've been a member of the committee but actually leading it is a task in itself so thank you for that guidance and support so to review the list of some of the summary that you have been provided
060with i would like to point out that in addition to the board docs you have been given a fee sheet that is reflective of some editing changes that mirror the course description book proposal and spreadsheet that you did receive with the board docs we just had to clean up some of the editing on that so that is the cleanest version of that and that will be attached to board docs following this meeting our committee this year received the least amount of submissions from the campuses and so that allowed the committee to dive into really going page by page of the course description book and looking at it through the lens of our students and our parents and making sure that over the years normally there are a lot of submissions and it's a lot of
061work there and so we wanted to use that time efficiently to maybe and i don't want to say improve the structure and the formatting of the book and so that started with the first 15 pages and restructuring those sections to make sure that as the years have gone on and we've had to add in different information that it is organized in a fashion that is user-friendly to anybody that is reading the book that also included adding a section of our diploma opportunities that our students are able to pursue which include our ib diploma our ap diploma and all of the four arizona department of ed proficiency seals in addition to that we went through the book and there are a few departments specifically our ell and our sped department that in order to be more
062inclusive we have pretty much put those courses within the core areas so that all students can look through that equally and the same and find the courses that they're looking for and and not have to flip to a section that maybe doesn't make them feel included so that was something we were very excited and proud of kind of looking through that in a different lens and in addition one of the goals that we had as a committee when we had less submissions we had kind of asked ourselves what is the goal that we want to accomplish and it repeatedly came from our committee and our cabinet that we wanted to eliminate gatekeeping and really go through class by class every single class that was in there to eliminate any prereq or if it said campus
063only any verbage that maybe when a student reads that makes them feel like it's something that they are unable to join or have access to and then further than that we were able to add several courses to grow and expand on our ib program and our a b course offerings within the district and the final thing that our committee did while we were going through is we did a course audit where we kind of analyzed the data over the last three years of all the courses that have been taken or even requested by students and we in an effort to clean up the course description book there are courses that have not been requested or taken by students in over three years and so we removed those courses from the description book where historically we
064wait for a campus to maybe propose removing those courses we tried to look at the data to show what courses naturally have been less and less utilized by our students in an effort to really promote the classes that we know our students are utilizing in addition to those expand expansion of our ab ib ap and honor classes to up the rigor and opportunities that our students can have access to are there any questions dr cox i just have one related to the access of courses uh and i like the philosophical platform platform that you were utilizing to pull this together but my question really relates to a student who is wanting a course that is offered at campus a and b but it does say that it's open to any student across the district how
065are we managing that logistically so that that student in fact does have access absolutely so there's there's a few answers to that first i will share that in classes that are not hands-on and maybe not a lab type science if we're talking i'll just give a brief example if it's an english class where we can use the technology that we have put into our classrooms every one of our secondary high schools have now a distance learning classroom where we can have them sink in so to speak and and do what we've been prepping for over the last couple of years so there's options like that in addition if you're looking at a more hands-on class if it's an agriculture course biomedical science we know that those are not ones that you want to just visually
066join on a computer and so the intent is if that is a class that is scheduled a hour or at the end of the day if the student is a senior and wants to do a release time and spend the second half of their day in a program just knowing that when they read that that it's not just oh it's only campo or it's only gilbert that there is that opportunity to ask their counselor that or to select that course and then that turns into a conversation some students that do have a vehicle and have that option if a family wanted to choose to drive their student we want to find opportunities and solutions to make it possible as opposed to not providing that so really those answers are going to come as situations come
067up and i know that those have happened campuses have worked together to do that but again with that verbiage changing in the course description book our hope is that more students when they see the the change in that that they do ask those questions and they do pursue those opportunities that are there that's great and i appreciate the fact that that all is under consideration and that we're just going to take it as the situations arise but opportunity for students is to access programs that appeared for have not been available to them is really great to see absolutely thank you miss wood thanks dr sanders i don't know dr cox were you going to specifically talk on anything about the fees or can i ask a question about that right now you're welcome too okay
068so can you just give us an update um on i only see a couple changes yes and i appreciate that and then just maybe explain the rationale for that um yes so similar to the submissions that we received for potential new courses or changes um we actually didn't receive many requests with fees i know that over the last few years dr newman that was part of her direction in trying to eliminate the addition of several courses i know that that's even been the focus of the governing board and so i think that that just naturally organically over the last few years that message has kind of made its point to the sites and so there were only a few requests the the few that are there you'll notice that it's very minimal and it's an
069increase of maybe five dollars and i i think the other one was for a new course and so with those um few increases it really came down to either being a new course or the cost of the technology or materials genuinely there was evidence and even though there were only a few requests we did additionally request that the schools that were proposing those showed us evidence that the that the cost truly did go up um and bring that back and so that conversation even within the committee was a little bit more extensive than it has been to maintain um the significance of not wanting to add fees for the sake of just adding fees and making sure that it's intentional with um how much our students have to already pay and again when we go
070back to limiting access we we all know that financial barriers are one that students are up against as well so we don't want to add that barrier there so yeah thank you you're welcome what what about a student that um would want to take a class but maybe feels like they can't afford that fee like a maybe student on free and reduced lunch what would be the process if they needed to ask for help they would just talk with their counselor and there are processes put in place that our guidance counselors are really really good about it as well as our administrators and knowing to guide them and what that looks like and how to either get them waived or reduced in those cases all right thank you you're very welcome anything else board members
071well i i just want to add that i spend an hour on the phone so when we make that motion um i think we should just add language that they can finish edits and corrections as needed um just because we're not quite to that final product yet but i think we're pretty close and and i i would second that thank you miss humphries i know that um with the blue and the red and we are kind of making those final touches nothing else will be added um everything that you see here and even the spreadsheet does include all of that but the the verbiage and just kind of proofreading it one last final time it's a daunting task like i said and so i would appreciate if that autonomy was given thank you dr cox
072please continue thank you or was that that's all i have that's the end of that okay i was looking at my board doc and it had high school junior high school and two other entities and i thought well we're going to go through each of those but we have them in in our possessions a brief summary yes you guys do and if there are further questions that do arise feel free to reach out at any point very good anything else it does go without saying that uh you're in need of this document by the end of january at the at the latest and uh edits will continue until it finally hits the press so that's that's normal procedure so we we understand that board members we are at item 6.01 or 8.01 course description booklets
073for 2022 is there a motion i move we adopt the 2022 2023 course description books for high schools junior highs and gilbert classical academy uh with edits um that uh i don't know how to work this with uh with continued editing aloud i guess that's the best way i can say it thank you ms humphreys is there a second second thank you mr parker it's been moved and seconded that we approve course description booklets as presented to us and with the appropriate editing as an ongoing sequence any additional discussion dr sanchez i am yes i'm comfortable with what you mentioned as the edits are i'm not totally comfortable with the motion just saying edits aloud i'm not trying to i'm not trying to split hairs i'm just saying and i i understand like you said
074there will be obviously grammar grammar you know grammatical and other things like that that happen i just i don't want an open end maybe non-substantive yeah maybe something like that i would feel better about that very good that's okay all right i accept that okay uh amendment to my motion and i feel great about that it's better to accept it as an addition to both the motion and the second board members any additional discussion and thank you miss wood that clarifies things uh substantially no additional discussion then we will vote on item 8.01 all those in favor please signify by saying aye aye those those oppose same motion carries 5-0 thank you dr cox dr newman item 8.02 policy development first read policy rib or bib board member development opportunities dr mccord anything by way
075of rationale thank you dr santa cruz governing board members item 8.02 policy development first read of policy bib board member development opportunities all the policies you see tonight have gone through our first read for the policy committee and all of them are in reference to um things that the legislature passed this summer and that we continue to include in our policies as we move forward for this particular policy there was addition that basically states no public monies can be used for training orientation or therapy that presents any form of blame or judgment on the basis of race ethnicity or sex this does not include any training on sexual harassment blame or judgment on the basis of race ethnicity or sex is defined in the statute by seven concepts and that is legal reference ars 41-1494
076thank you dr mccord we are at item 8.02 ready to entertain a motion summift thank you miss humphreys is there a second a second thank you mr parker any discussion saying no discussion we are looking at a first read all those in favor of 8.02 please signify by saying aye aye those pose the same motion carries five zero 8.03 another first read policy development policy jlf dr mccord again another requirement through the state that we have to have in policy essentially this policy i won't read it all for you it states that we have to post and be clearly visible in public area readily accessible to students a sign that contains information about hotlines where they can report child abuse and instructions for 911 emergencies and directions for accessing the department of child safety website
077and we have already posted these so thank you dr mccord item 8.03 policy development first read policy j l f is there a motion i move that we approve the first reading of policy jlf thank you mr eugenie is there a second oh second thank you ms humphries been moved and seconded any discussion seeing no discussion then we will vote all those in favor of item 8.03 please signify by saying aye aye those opposed the same motion carries five zero item 8.04 policy development again first read policy jk dr mccord thank you dr santa cruz governing board members this again is requirements by the state essentially and there's there's a lot of addition to this i won't read through uh each area but basically this states that there are certain criteria for people for students
078kindergarten through fourth grade there's the criteria where they can and can't be suspended and again it's based on their grade level and there's certain criteria that those students have to meet in order to be suspended and in addition to that there's also a section regarding off-campus speech and essentially what the district or the school areas that they can go into in terms of disciplining at school based on off-campus activities related to this very good thank you for that rationale policy 8.04 policy first read jk is there a motion so moved thank you ms humphreys is there a second second thank you mr eugenie any discussion seeing no discussion we will vote on item 8.04 all those in favor please signify by saying aye those pose same motion carries 5-0 policy 8.05 first read policy j
079k d dr mccord thank you dr santa cruz this policy is basically um the portion of it that is added was from jk and that is to do with the student suspensions uh for students in grades k through four and because it's student discipline as well as student suspension they mirror each other in both policies those sections thank you dr mccord 8.05 first read policy jkd is there a motion so move thank you mr parker sarah second second thank you mr jetty any discussion there is no discussion because these are all for first read and because we have reviewed them in policy committee and they will go back to policy committee for review once again before they're brought back so all those in favor of item 8.05 please signify by saying aye those opposed same
080motion carries five zero item nine is request for future agenda items and those can be submitted to ms wilson so that we can consider those for a future agenda item 10 board committee reports gilbert education foundation miss humphreys um i wanted to let everyone know that the innovation grants um applications for that gilbert education foundation had put out have been closed and so we're going through that process of reading the applications and working out and awarding the funds that gef has fundraised for us there's also the applications for students and staff scholarship are now open on the website gef.org and we would really love to see a lot of people going there and filling out those applications that's a very exciting time to be able to award scholarships to both our students and our staff
081and then as was mentioned previously the business leaders breakfast will be on monday at seven o'clock here in this room and i just want to announce to my fellow board members and to the community that i have filled out the nomination forms and i will be running for the secretary position for the arizona school boards association i feel that i could be an important voice in that organization and really appreciate their professional development and activities and want to help guide that organization if possible it's uh could be quite competitive at this time there are only two candidates but people can run from the floor so we'll see what happens thank you mrs humphries and we wish you good luck thank you item 10.02 city of mesa liaison miss wood i don't have anything to report
082from that but if i might uh just take a personal privilege sure i just wanted to say as i was reflecting this in this season in the past week i just wanted to take a moment as a board member and as a parent to express my gratitude for all of our gps employees and as i reflected on the challenging and uncertainties this of this past year i just want to thank our teachers our staff our administrators for your commitment to our students and for caring for their learning and their well-being day in and day out you make a difference and impact on our students lives each day and i just wanted to acknowledge that and share my appreciation sincerely so thank you miss wood item 10.03 town of gilbert liaison we had a successful gilbert
083days parade it appears dr record anything to add to that nothing more to add to that at this time it was uh extraordinary l-39 schools are represented at the gilbert days parade you guys uh were able to be there we had a float put on by and developed by uh the student council from mesquite high and it was excellent so thank you to everyone and this is a big deal for me when it comes to the parade i think we have to represent gilbert public schools well and i think we did there indeed was a great deal of visibility of gilbert public schools item 10.04 finance and audit committee ms parker thank you the committee developed uh some operating guidelines which uh which we approved tonight in an item of 7.04 and essentially pertaining to
084public meetings and oversight thank you mr parker item 10.05 insurance trust representative miss eugenie thank you dr santa cruz there's nothing to report at this time but i would like to also um echo what miss wood said she did it much more eloquently than i could very good thank you item 10.06 legislative representative and i have nothing to add except to request that the board indulge uh me as i will not be attending the asba annual meeting this year i know that miss humphries is going to attend and we have need of representation and there will be some voting that occurs and i would uh request that we approve her as my proxy there is no motion necessary but that she be our designee thank you i would like to i would like us to
085have a vote there that day and i as well she and i have had a conversation and she will represent us well since i am unable to attend i move that mrs humphrey takes your place at the asba legislative we're fine mr eugetti i appreciate that but no motion is necessary just a simple consensus is all we were after and we will move forward with that so item 10.06 that concludes my portion of it item 11 is meeting dates 10.0 or 11.01 dr mccord thank you dr santa cruz governing board members our next meeting is december 7th that'll be a board work study and brief board business meeting and then we have our last business meeting of the calendar year on tuesday december 14th that's it thank you sir item 12 is adjournment and item
08612.01 is a motion for adjournment voting for germany thank you mr parker is there a second second thank you ms eugetti any discussion seeing that there is none we will vote all those in favor of adjournment please signify by saying aye aye all those opposed the same motion carries five zero we thank those of you who were here in attendance and those of you who attended via live stream this concludes the board meeting for november 30th we are adjourned