Gilbert Public Schools District Board Meeting 03/02/2021

001tonight's work study session brief board business meeting today is march 2nd and thank you for joining us here in the building and those on live stream for this meeting of the gilbert public schools governing board we have several topics and items on our work study agenda some of them will be consolidated at the end with one presenter but i'll defer to dr mccord for item 2 2.01 to 2.07 thank you dr santa cruz governing board members welcome this evening as dr santa cruz says we have about seven or eight items on the agenda seven items the first one is proposed school changes for 20 21 22 school year and that'll be presented by mr jason martin and he'll also move into 2.02 which is the school calendar revisions for school years 20 22 22 23

002and 23 24 but we'll start off with the proposed changes for 2122. jason thank you dr mccord thank you governing board and community members this uh this proposed school campus changes uh presentation tonight was similar to what we shared last week with the community meetings so some of it if you've seen it previously at those meetings will be the same but we'll also be summarizing some of the comments that we heard at the community meetings as well as the feedback that we received online and of course this involves enrollment management which is something we've been doing as a district since 2016 in its current iteration it is also an integral component of the district's strategic operating plan and enrollment management really has several different facets or features that when you look at enrollment management of

003a school district such as gilbert you want to look at the educational accessibility are we ensuring that the programs for all of our students and the school facilities are accessible for all of our students are they all getting the premier education that we promise our students here in gilbert public schools we also are looking at programs as well too being arizona with a school choice state programs are essential because one size fits all is not what our community wants or needs and so we look at lots of different programs over the last several years particularly at the elementary level we look at the popularity of our traditional programs which we've expanded we also have the performance academy at mesquite elementary and then of course the dual language president the board member eugetti started when she

004was principal at gilbert elementary and we've kind of reinvigorated that program as something to the spanish immersion program and of course the high schools and our junior highs also have programs too that fit our community and one of the new programs of course this year that we've learned about a lot is gps global academy as well too that not only is it fitting the needs of of a pandemic right now but we've also found that there are certain families in our district that find that that's a program or a school that works well for them boundaries are also an essential component and of course two years ago we embarked on that as a district and changed some school boundaries k through 12. the thing with school boundaries is we've learned that according to our demographer

005and i think we're learning that quite quickly minus a pandemic that it takes four to five years to really see if those boundary changes really do change the enrollment patterns at the schools as we had proposed so boundaries is something like all of these things that i think are part of enrollment management which is an ongoing process here in gps it's not a one and done thing it may be that we do something one year but the following year there will be something that we add on to space utilization is also an important component of that looking at our facilities and are we maximizing those facilities to that potential that goes back to the educational accessibility and is where where can we put some of our programs and other offerings in the district too and

006then of course it all goes back to being fiscally responsible we know that budgets are always tight here in arizona in a school district and with taxpayer money we want to be fiscally responsible and utilizing that money as wisely as possible so backing up a little bit we wanted to give you a kind of a a backdrop of all the community communication that's gone on over the last month in regards to these proposed school changes so here by february 12th 72 000 notification postcards were sent to all the households within our district boundaries that is something with the ars statutes that we have to inform not just our current gps families but people that live within the gilbert schools boundaries so we've done that we've also done an advertisement in the gilbert sun news and

007the east valley tribune newspapers on february 7 too to try to reach out to our community and then it was shared also in two editions of our own gps connect create care family newsletter in february as well the notification was also posted on all of our gps campuses and district office including houston burke and neely campuses which are the ones that are affected with these proposed changes and then we've also sent out to all of our gps staff parents and families communication regarding the proposed changes as well as where they can find additional information on our district website when we're looking at staff communications as well too so the week of february 1st through the 5th dr mccord mr mcintosh and myself we went out to houston burke and neely and spoke to the staff

008about the proposed changes before those communications went out publicly to the rest of the community since they would be affected and we also as you can imagine the houston one was probably the most important one because they're the ones most affected by these proposed changes and so we did let the houston staff know that is both certified and support staff that they would have a position in gps as well as mr valles the current principal of houston elementary then on february 5th the email that i talked about in the previous slide was sent out to all gps staff with the proposed changes and then on february 17th actually too the burke principal mr pays and a couple of teachers attended the houston staff meeting so that the houston staff could meet him as well as

009find out some information about burke elementary not just uh for basically twofold one in case they are interested as a houston staff member and possibly moving to burke elementary but also too to help enlighten them and educate them as their houston families if these proposed changes are voted on so they know they have some talking points about burke elementary and then similarly a week later on the 25th jennifer greene the principal at neely traditional academy and a few teachers also attended the houston staff meeting to tulsa talk about what does the traditional uh curriculum aspects look like not only in case maybe they houst or if neely happens to have open positions maybe some houston teachers might be interested in that but also too especially to educate the houston staff as they start to get

010questions from their houston families about would they their child be maybe a good fit for the nearly traditional program and then this week coming up actually later this week otm is going to be visiting with each houston staff member to get their preferred locations and positions for the 21-22 school year to help prepare for the pending march 30th board vote as we've talked about in enrollment management the western region of our district has seen the largest decline over the years over the last 15 to 20 years and enrollment and several as you can imagine elementary schools are located with one mile of each other in a few minutes here there will be a map and you can see just how many schools we have in this area of the district of course these tend to

011be our older schools which also mean their aging facilities and needing upgrades just like all buildings in order to keep them up to the standards that we want here in gilbert public schools we have to continually put money into the renovations and upgrades of school facilities and then looking at the enrollment trends at the three particular schools that we are looking at making some proposed changes you can see that the enrollment at burke and houston has declined now this year obviously is a bit different with the pandemic just about all of our gps schools have declined because of the pandemic and of course many of those students have chosen to attend global academy or they are no longer enrolled in gps right now nearly traditional academy use you can see stayed pretty steady and this

012year too as well we have a fair number of nearly traditional families at global academy choosing to be online this year as well a little bit of information about houston elementary currently it is the smallest school the past several years in our district and when we look at space utilization perhaps the easiest way to look at that is to take the current enrollment at each school and simply divide it by the number of classroom spaces that we have and so when we do that over the last three years you can see that if you take all the students at houston and divide them out equally over those rooms it's 6.6 to 8.4 students per classroom the lowest in the district houston elementary happens to be the largest building though in the western portion of the

013district approximately 45 classrooms as most of our other elementary campuses nearby have 37 to 40 classrooms and currently houston elementary has one to two classes per grade level in k-6 and one of the things that we see at houston and many of our small schools burke included is that when you get this small you start to you start to affect the educational accessibility of students when you start looking at a master schedule and other components for those services that students need because you start getting part-time special area teachers and specialists at those schools and not only does it make it hard to do a master schedule to service the students and cluster students for the differing needs within a grade level but it also is harder if you don't have site-based special area teachers and

014specialists to help with some of those extracurricular clubs programs and additional services that schools where they have full-time teachers might be able to provide burke elementary currently has the capacity to add several hundred students it is also one of our smaller schools it has approximately 37 classrooms currently the last three years it's having a little bit higher average on space utilization of 7.1 to 10.9 students per classroom with two to three classes per grade level and like we said at the elementary level when we talk about what is the best size of an elementary school we can really say that three to five class sections per grade level works the best for a myriad of reasons and so uh if this proposal goes through we most likely will get burke back up to three classes

015per grade level maybe even four depending upon the number of houston students that choose to attend and we find that that really will help the educational accessibility for all the students at burke whether they're currently there or the students that are now being serviced at houston elementary and then another aspect of it is is the burke and houston communities are really connected by burke street guadalupe road is the thoroughfare that basically separates those two schools from burke and houston but many of our schools as you well know in the community do not have mile street thoroughfares the some of our newer schools out east and down south you can be a half mile away from another school but you're not going to get directly from point a to point b you're going to go around

016about in the neighborhood where this with the the straight lines of the streets it makes it easy to connect these two communities location wise when we look at neely traditional academy of course it's been a very popular non-boundary school with a traditional emphasis since 1999 often nearly experienced as a waiting list at certain grade levels due to a lack of space when we look at the current nearly traditional building there's approximately 38 classrooms but you have to also look at that includes four portables or eight classrooms so really in the main building minus the portables you have 30 classrooms at that facility with the number of students there there is a lack of bathrooms for a campus that size and we do not have a space to offer a pre-k program which currently has been

017something we wanted to do and we know that this community would like to have at their school when we're looking at the upgrades and renovations that we need at all our buildings mr dutch over our director of operations has identified at least three million dollars that need to be spent on the neely building within the next five years and that doesn't even add any permanent classrooms to the building one of the things that we get asked in this first of all too is when we do all of these changes are we doing these changes because we want to move neely to houston and we can emphatically say no we're looking at enrollment management from various perspectives and looking at how we can utilize our buildings well so we we want to let our houston community

018know that it wasn't that we thought neely needed a newer bigger building and so we simply shoved them out of the way with these proposed changes it was looking at for a myriad of factors and one of the questions we get from the community right now is well what are you going to do with the neely building if if we move the school to houston and right now we can simply say that we're studying different options for that that site use and when we look at to the size of neely really houston is currently the only site in the western portion of the district large enough to accommodate neely's needs so right here on this map you can currently see just how many schools we have in the area but you can see the current

019houston and burke boundaries houston is just over a square mile the western border uh boundary is gilbert road the northern boundary is baseline road and we use the consolidated canal as the eastern boundary and then guadalupe road is to the south and once again that butts up to the burke elementary which then is one square mile just to the south of that between lindsay elliott gilbert and guadalupe with those proposed changes of school boundaries then houston boundaries right there that are shaded would be included in the burke boundaries so burke's boundaries would become just over two square miles for the upcoming school year and then nearly traditional which is nearby would move to the houston site and one of the things we wanted to make sure if we're going to move the neely site is

020we didn't want to move it too far away from its current location as well one of the questions of course and it's a valid is what about transportation and all of those things so for our houston families that would move to burke we would uh provide busing available to current houston families that live over a mile away from burke elementary currently houston just has a small the small sliver of families that live between lindsay and the consolidated canal provide busing otherwise it's a walking school burke elementary is currently a walking school we would have a crossing guard stationed before and after school at the traffic light at the intersection of burke street in guadalupe guadalupe road to assist students walking or riding their bikes to and from school and so that would help our houston

021and burke families and we have some proposed draft maps that i'll share here in a minute when we look at the nearly traditional at houston site of course nearly traditional being a non-boundary school there are extra there is a large amount of parent traffic yes we would continue to have the regional bus stops that we offer occur across certain portions of the district but we do know that we have a large amount of traffic and we're trying to be proactive as possible in meeting those needs and so some of those things that we would have is a crossing guard stationed at the intersection of burke and houston avenue and that would allow students that live nearby or parents that might want to possibly pick up at the gca campus which is just about one and

022a half to two blocks south parents could wait there and the students could walk to that some of the other things that we're looking at is adding a drop-off pickup lane edition in front of the houston campus as you're well aware over the past several years we've added additional pickup drop-off lanes with valvista lakes last summer getting a new bus pickup lane to separate the buses and the parent pickup drop-off area the other thing we know too is houston doesn't have an abundance of parking spaces on its current site and so if we were to move nearly over we would look at adding additional parking more towards the north side of the campus along housto along burke street and we've done that also at several campuses as well for example highland park and greenfield elementary

023over the last few years have had additional parking spaces to meet the needs of those communities and then the other thing we're doing is we're meeting with the town of gilbert for input from their traffic engineer regarding our proposed patterns of entering and exiting for the neely community and we regularly do that at other schools as needed when we warrant some changes to traffic patterns as well so right here too this does show the current transportation zone so those green lines denote the neighborhood areas that would be within the one mile walking area of burke elementary you can see burke's pretty much in the square mile of the yellow current boundaries and then the blue boundaries are the current boundaries of houston so you can kind of see a triangle shape of families that live

024in the houston area that if we move the their school to burke elementary would be within that one mile walking distance and then to the north area in this blue area which is basically houston elementary to the north and a little bit to the east and west of houston elementary would be what would be considered the the bussing zone in our draft here and this just is an example of a proposed route that could work for the busing of students from that northern area of currently houston elementary to their new school at burke elementary when we're talking about one mile from the school is that when milo's the crow flies are we taking into account that students would have to you know have a pathway through right and it might take you know it's not

025just a mile as the crow flies good question it is the the pattern that they would have to walk so that's one mile of of walking is what we look at not the way the crow flies because we know some students might live only a half mile away but yet it would be a whole mile in terms of walking so that's why we've looked at that all right thank you so to review the timeline too that we're really right in the midst of it last week we had three community meetings one at each school of houston elementary burke elementary and neily traditional academy tonight we're here before you going over the proposed changes and i'll be summarizing the feedback from those community meetings as well as the online and then as we've shared with the

026community on the postcards and throughout all the emails and communication that the governing board is scheduled to vote on these proposed changes at the regularly scheduled board meeting on march 30th and the community can continue to leave us feedback via the district website that whole area with all of this information there is on our website it's a campus changes is in the upper right-hand corner of our main district page and that has lots of information including information about the traditional academy frequently asked questions this this presentation from the community meetings as well and then one of the things too is we will review the district website oh i've already shared that information about the different things that are offered on that website and of course this is just as important too so if the proposed

027changes are made on march 30th there's a lot of different steps then that go into the the next steps if these proposed changes one of the main things is we will of course make sure there's ongoing communication to the affected families in these three school communities via the district level and as as well as the school level and then in april um we would have to have the houston families make a choice of whether or not they're going to attend burke or nearly traditional academy and of course one of the things we want to do is give them as much information as possible to make an informed decision so we will schedule some informational sessions and tours at both burke elementary and neely to offer those houston parents some decision making process and then we'll

028also too like i shared give houston staff the top priority on any open positions at burke or neely and for that matter across gps we might have some houston staff that live in the far east or south areas and southern areas of the district and might choose if they could be at a school closer to their home as well too and opportunities for the new families to visit the schools and one of the things that we get asked too of course is you know houston's been in existence from 1987 to the current and so one of the things that we will ensure at the houston site in the main hallway is that there would be an area display case honoring houston elementary as it was from 1987 to 2021 and i can tell you too

029that the burke and neely principals and staff are truly dedicated to making the houston staff and still students feel welcome at each of their schools as well too we saw that with their visits to the houston staff but they really want to make the houston community feel like they are part of their communities so the community feedback that we've received from both online and those three evening meetings last week i have summarized here to date online there's been 28 comments or pieces of feedback given online um and they all can be summarized in these bullet points one of them is we've seen several in favor of the move from neely to the houston campus request to ensure that the houston staff and students are taken care of which we've we've talked ensured that they will

030they've also asked what will class sizes look like at burke and neely with this change and we've shared that we would still utilize the same staffing ratios that we do at the elementary level from kindergarten through sixth grade to ensure that and the one unique thing about neely is we have a little bit more control there because it is a non-boundary school and so currently we've wait listed all of any families that are new to neil that are new to neely for the upcoming school year to make sure that we have more than enough room for any houston families that would want to join us and then we would fill in those additional families if we have room um concerns over traffic management if neely moves to houston and we've talked a little bit about

031that neely is a large school it's a large school at its current location as well too and so any of our large schools we're always managing traffic and we feel like we have a pretty good plan in place and we will meet with the town of gilbert here in the coming weeks to see if they have any additional feedback or ideas the one thing you can say though is that current site of houston it's one of our best schools in terms of access because it sits where you can literally exit it in all four directions you can go to the north to baseline the south to guadalupe the east to lindsay and the west to gilbert road and we don't have any other elementary with quite that easy level of access as it does with

032the half-mile streets running through what areas of houston boundaries will have busing to burke and so we've responded to those families with our proposed bus routes and maps knowing those are our drafts it'll take into account to where the bus stops are of where the kids are clustered at as well for burke elementary and of course the safety of the students walking along burke street that's walking north and south along burke street as well as crossing the intersection at burke street and guadalupe road and we'll have a crossing guard there it's not the only one by all means that we have a crossing guard at an intersection we have several other schools greenfield elementary is one example where we have several hundred students that the canal just behind greenfield elementary that use the traffic light

033with the assistance of crossing guards jason we we put a um the 15 mile an hour um signs there on guadalupe before and after school in addition to the crossing guard yeah uh it won't be necessarily 15 miles per hour because the requirement usually is not at an intersection but the good thing is they're already 35 mile per hour lights there yeah so those will be in place people don't pay attention to it that you know right years ago when they they used to have two crossing guards on the big major streets has that been a thought yes and we do have that on i can tell you at greenfield elementary and highland park elementary that cross elliot and record road we do have two crossing guards to get each lane of traffic as well

034too one other question um you know uh how does the traffic to gilbert classical academy impact this and what are the time differences between robert classical academy and an elementary school where houston is so gilbert classical academy like our high school starts at 7 30 a.m and nearly traditional or at the houston site would begin at 8 10 a.m so that that negates that and then in the afternoon gca is out at 2 20 and the elementary schools are out at 2 55. so there's no there's not a problem with student drivers or elementary children crossing each other exactly and we do have a certain amount of parents too that currently go to gca and then they go to neely and so this is where they may not have to get into two lanes they

035could actually just stay at gca and that could be a central hub or meeting place for their elementary students to walk that one to two blocks south and they could meet their both their gca children and their nearly traditional children in one place where right now they pick up at gca in the afternoon and then they go a mile and a half over to the current neely site and get in another line to pick up their students as well all right thank you another question that we get is the enrollment capacity if neely moves to houston currently when we look at houston and its size we feel confident that it can house just over 900 students maybe 930 940 students and so when you look at the size of the nearly traditional population and that's

036even including some of the newly traditional families that currently at global that we expect to come back that we would be able to fit them in as well as the families that would like to attend from houston elementary nearly traditional as well and then one of the answer questions is will kinder prep that's a preschool program be offered on the houston campus at neely we've had about three questions of that and so that is our goal and hope of course we're going to ensure that there are enough k-6 classrooms but when we've looked at it we feel pretty confident right now that we will be able to have a am and a pm section of kindergarten camp in one of the classrooms which we know is a popular program and then the final question too

037that has come up has come from both houston families and neely families is what would be the name of the school if neely moves to the houston site and so that would be something that we would have to look at dr mccord and myself have talked about it just very briefly but really haven't had too many thoughts on that as well and as you can imagine both school communities have an identity and there's pros and cons to to to all those things one thing we know is nearly traditional has a very strong name in the east valley with the traditional over 20 years and so i would propose that we keep with whatever name we keep that neely is there traditional because it is well known um traditional program in the area as well too

038right now so that i believe nice job mr martin is the end of the presentation i might add that at the community meetings although there were volumes of people in attendance there were not volumes of people in attendance those who were there received the information quite positively and compliments to how thorough you and the group who put the presentation together have been in making sure you covered as many of the bases that we know about at this point board members anything else i i do have is there a have we given some thought to a process to make a decision about a name a committee or some process that we might use in figuring that out not necessarily no i i i'm to be honest and and transparent i'm really not too in favor of

039making any name changes at this point i think there's a lot of changes going on and as mr martin talked about um you know nearly traditional is a recognition name of a program and um so that i don't know if i'd be bringing that recommendation to you if you as a board want to have that discussion by all means but um i think the process is difficult enough for all involved and so i don't know if making any changes is necessarily i think we could honor houston at houston and again this is coming from a former principal of houston uh at that campus to be able to make sure that they're still intact i'll get it well i i think one thing um just maybe to help people understand is if we could maybe have

040an estimate of what the cost would be if we did rebrand i mean that i think that could be a helpful piece of information to people because um when our budget is extremely tight if this is an expensive thing to do um it might help people to be more understanding and and i we can definitely look at that i'd have done take a look at some of the branding uh possibilities and again it that all depends on how grandiose you want to go with that or how simple you want to go and and then again it would of course depend on what you would want to call it so and i can share too uh albert dutch over has already looked at because the neely traditional did get a relatively new school marquee that we

041would be able to if we kept the name and everything we would be able to utilize pretty much all of the murky the only thing that we would need to do is do a new base poll for that but everything else in the structure would be able to be moved according to summit the company that assists us with marquis anything else if not then we'll move to item 2.02 dr mccord yes next up mr martin is here once again to discuss the school calendar revisions for school year 2021 22 22 23 and 23 24. thank you i'm just pulling it back up too so we can scroll um here we go gotta love these restarts on the the laptops all these tech people back here the tech people back there would have advised you to

042make sure that was done before we walked in because that's what they tell me all the time right shane give me your laptop before you go in there lessons learned always right all right so thank you very much uh we are looking tonight at all three calendars of course as you know a week ago you you approved the 22 23 and 23 24 calendar but there are some needed revisions too for the upcoming 21 22 calendar as well this is something that we've done the last few years as we get ready for a new upcoming year so we've kind of bundled them all together one of the things that we've done on all of the calendars and hopefully you've had a chance to review them is at the bottom we have denoted when summer school

043currently is scheduled for each school year to help families with the planning the the start date and the end date now for elementary it might be only a monday through thursday schedule versus secondary but it gives families that ability to plan out their summer vacations if they are taking part in our summer school programs and then also too at all three of these calendars we looked at the proposed half days each year for professional development and one of the things that we have looked at is trying to make sure that they are completed by the end of march prior to the spring assessments we know that april is a stressful month for teachers students and administrators with spring assessments and then we also know that may is a busy month too of getting prepared for

044the upcoming school year and let's face it people are tired in may and learning new things is is not always the the best time of year so when we've looked at that those are some of the things that we've looked at in terms of pd in particular here on the 21 22 school calendar which of course was originally approved by the board two years ago one of the changes that we've done is we've moved the october 11th it was a staff work day to prior to school so now that there are three working days for teachers before school starts so now the first day of work for returning teachers would be july 30th with new teachers to the district starting on the 27th of july we also did to place the four there were currently

045no half days denoted in this for pd and that's something we've had to do the last couple of years and so we did go ahead and place working with the teaching and learning department where we thought best these half days would be knowing that this upcoming year and i know you'll learn more about this but the instructional framework is going to be rolled out by the teaching and learning as well as other departments and that proposal we're looking at has five introductory training sessions for each component because there's five components of the instructional framework and so when looking at this we're looking at doing one on the each session would be approximately two hours and one of them would be one of the days pre-serviced prior to teachers uh school day starting and then the

046four half days and so really this upcoming year the half day p day pd would look very similar at all 40 of our schools a little bit different with each administrator but it would be virtually the same to give everybody a foundation of what the instructional framework is are there any questions on the 21 22 calendar um can you just explain what an instructional framework is for people who aren't educational professionals so maybe our community can better understand what that means so the instructional framework and i'm learning about it as well too the teaching and learning department's been working hard on it but it's really encompassing all of our curriculum and assessments and all the teaching practices that we're doing together sometimes we have great things going on but we don't automatically connect them for

047everybody and it also has the social emotional aspect of it as well too and so um this upcoming year the five components are connect design see if i remember instruct assess and that's the last one reflect okay i'm learning as well too and so those are the five components where each one of the pd sessions would focus on one of those areas i just i just want our community to better understand that yes and i think it's important in even in a year like this year but i think every year this is an opportunity with that framework to make sure everything is combined everybody's speaking a common language and moving in the same direction and so it's really easy to get fragmented out there and be in your classroom and and just kind of go

048forward and when the ship's going this way and you're going this way you don't even realize it um this this keeps the conversation in one place and moving forward so all right thank you one of the things too we of course have looked at is the number of half days and the number of sp shorter weeks third quarter tends to have uh the least amount of full weeks partly because sometimes we don't start back on a monday after winter break in some of the years and then also we have two holidays with mlk and president's day happening in that quarter when we looked at all of them though they're between four to seven one of these three years one quarter has eight weeks of a full full five day weeks but we did look at

049that as well and the spacing of them and also too the spacing too because the one thing is with pd as you learn about it and then there's the implementation and the reflection uh stage and one of the things we know is even though we could have a full staff pd day we never had like eight hours of pd on that october 11th day we would have a couple of hours and then teachers had time to work in their classrooms which while is very nice and and our teachers definitely liked that we don't see that we could be doing several of these modules all in one day it would be a lot for them to grapple with where we give them two hours they're going to continue to do some activities as a school staff

050and then five to six seven weeks later then they learn the next component as well on the instructional framework for the 22 23 calendar of course we talked about some things and one of the things that we did was we removed the monday um day off after the spring holiday weekend so on the april 2023 calendar we've removed april 10th as a day off spring holiday and what we did is then we actually moved the start of school in july back from starting on a monday july 25th to tuesday july 26th and what that did as well as it for our brand new teachers to the district it moved their start day from starting on a friday uh to a monday which is a little bit nicer for our new community a new new staff

051to the community and then of course that changed the first semester and second semester days a bit equalizing them just even a little bit more with 91 days on the first semester and 89 days on the second semester questions on this calendar that was and i think it's important to note just again that that is the first year of the 222. correct and then finally on the 2023 24 calendar similarly on the original calendar on the 222 calendar here we had monday april first off we removed that no fooling there people and we moved it moved the first day of school then back a day from a monday to tuesday so now the first day would be on tuesday july 25th and once again that also makes now for 91 and 89 days between the

052two semesters on this other calendar as well too and mr martin i know we have va vik after school care for those who need it all the time what about um families who might need it for just the half day or the vacation to the spring the spring break or fall break good questions yep so our community ed department uh mr ryan and the staff there do a fabulous job of offering that on half days i can tell you when i was a principal that we did have an influx of students and they did a great job of preparing for those half day wednesdays as well to where uh parents and staff sometimes that don't normally utilize the vik could utilize those on those few days and then of course we also offer we call

053them holiday camps or summer or fall and spring break camps we would continue to do that just like we do now for the one week of spring and fall breaks however now it would be the full two weeks that we would provide that for and then they do in the summer remarkable job too of having some regional locations as well for vik in the summer as well basically from when the time school gets out until just right up before school starts each school year so there's child care available for anyone who needs it for school-aged children correct basically they can they can make arrangements in advance by calling community ed and working with them and one of the things too i think is to getting these calendars out here allows families to plan for that

054because i have found too that if families know when there's a half day six months or a year ahead of time some families will actually plan things around that doctor's appointments other things or of course those are the times too when they'll ask if their children can go to a friend's house a neighbor's house that may be able to watch them there's a myriad of factors but giving them the most time to plan is always advantageous all right thank you jason i noticed on that 22 23 and 23 24 the way the calendar is for december it doesn't allow for for the that i mean it would be the middle of the week they would get off that's just because of the way the calendar runs i'm assuming that that could probably work itself out

055yep in a couple of years i've learned to study calendars a lot and when christmas day lands on the weekend you you deal with that of when are you going to do that and so both of these years happen to have that where winter break is going to start in the middle of the week and school is going to start back up i would anticipate when we were looking at calendars in two years and 24 25 then we get back to more of a solid two-week monday through friday looking at when christmas day is so the next steps is too that we're proposing that we'll bring these three calendars back for a governing board approval at the march 30th board meeting especially knowing that the 2122 calendar it's important that we get that out it's

056important we get all of them out because we did say a week ago we wouldn't really publicly release the the 22 23 and 23 24 until we made revisions so we didn't get families confused but for the 21 22 school year just so we can allow for teaching and learning our professional development department as well as our school sites to begin to plan from a school level and then also to from families so that they can see those minor tweaks and changes for the upcoming school year which is really just five months away anything else board members that just that just thank you dr santa cruz that would be my biggest concern i i heard a lot of questions even after the last meeting of so is that when does that start when does the

057earlier schedule start this summer next summer there's a lot of so as soon as we can get this out and cleared up and make sure that we over communicate the start date for next year hasn't changed right that will start the following year but just make sure that we have that really clear as soon as possible i think this will this will be good and it addressed some of my concerns i appreciate that i had some concerns still but you know what they are and that's that so anything else from anyone else thank you mr martin thank you sir we'll move to item 2.03 high school end of year celebrations dr mccord thank you dr santa cruz governing board members marcy taylor our executive director of secondary schools will give this presentation but just to

058prime the pump a little bit it's it's that time of year in terms of how we start thinking about things such as graduation and we know last year at this time we we thought we'd be out for just a couple weeks and then life be back to normal and the saga continues uh i think i said to you at some point in time that my goal is to make sure we get students across the stage and i think we will be in a position to be able to do that and again our our high schools have worked diligently to try to make sure that our students are educated to the best way possible so we know the culminating activity for k through 12 is a graduation ceremony it's not required by any means but it

059is definitely a rite of passage that we want to make sure our students are are able to fully participate in last year we had a virtual graduation and put a lot of time and effort into that and um it came out to a degree without a hitch but there were some hitches and um definitely less hitches when it's it's in person and so we think there's some mitigation strategies that need to be involved in this and i'll let miss taylor go into this more further thank you dr mccord dr santa cruz governing board members we appreciate the opportunity to share some of our plans for the end of the year as dr mccord stated because of last year's graduation adjustments that had to be made i think all of the high school principals are really

060wanting to do whatever it takes to try to figure out what we need to do in order to hold a more traditional graduation ceremony at each of their campuses like they the community is used to so we're going to go through some of the ideas that they have and some of the events my quicker doesn't work so you may have to fast forward yeah there you go yeah bonnie usually doesn't turn it on so i was kind of wondering if you there we go i could be i'll i'll try it again on the next one um so our high school we'll blame her our high schools that traditionally host their graduation ceremonies on a campus the three highland gilbert and campo verde to hold them in their stadiums on their specific campuses the other two

061gilbert classical academy holds their graduation in one of our comprehensive high school auditoriums this year it is scheduled to be held at gilbert high school and canyon valley holds their graduation at highland junior high school in the gymnasium there it's pretty close in proximity and they have more parking availability and it's kind of nice for everybody able to be able to see what's going on on the floor of the gymnasium at their at their site let's see here it goes high schools that traditionally host their graduation ceremonies at asu are mesquite and desert ridge so this year asu is not taking reservations for wells fargo arena so these schools have made the adjustments necessary to start planning to actually move their graduations to their stadiums like the other comprehensive high schools so the date is

062up there it would be thursday may 27th at 7 00 pm the same as our other other comprehensive schools will all five comprehensive high schools be on thursday yes will be spread out yes we'll divide and conquer there's advantages and disadvantages obviously to both this will be a change for them it'll be different but there is a lot of planning that they had to have already started so we've started those conversations there's a lot of arrangements that typically asu takes care of for both of these schools but these are some of the examples there's some opportunity to create some really meaningful new traditions with their senior class this year but there's a lot of rentals that are needed planned ahead a lot of items like decorations and fireworks and trees and signs and a lot

063of the process details that they again asu manages with security and some of those vip considerations and parking a lot of our high schools have to work with the police departments on those nights to manage traffic particularly after the ceremonies are over but there's a lot of i guess pride in being at the campus as well and having those memories for those seniors so the opportunity to create some traditions one of our what was our mesquite high school principal has decided that he would like to bring in the freshmen on their first day of school through the gates that are in the back and kind of have a welcome rah-rah first day of high school and then those would be the same gates that they proceed out of on the night of graduation to go

064to the field kind of for their last time through so they're they're thinking of ideas to try to make it as meaningful as possible and to bridge that gap between what some families have had older siblings obviously where they get used to being in the air conditioning of wells fargo and being able to see and having the big uh big cameras and whatnot so there's a lot of that that they're already starting to talk about the modifications that we've discussed as far as holding the graduations on the campuses this year in the middle of a pandemic or hopefully we're getting to the end of the pandemic but spacing the graduates further apart on the field that's not a problem even at our largest high school because obviously football field has lots of space so we

065can just spread them out more obviously the graduates would still be wearing masks if we have that mandate still in place within gilbert public schools we would have to as jill pointed out change a couple of the dates and times because when they have to schedule through asu they're really reliant on what's available and sometimes we end up with a graduation that's at 2 30 in the afternoon or it's on the day prior so some of them are chained would have to change their typical time that they're used to holding their ceremony we are planning to live stream all of those ceremonies so all of our football stadiums have that capability for games to live stream so we would do that which is really nice for families whether they're in the stands or whether they

066ha are out of the state or wherever relatives live they can they can tune into that and then we are talking about limiting the crowd capacity at this point uh to approximately four per graduate we've thrown a bunch of different numbers around obviously the uh crowd or the fans or the uh guests would have to wear masks as well we if we go to the link that's on there it shows each of our high schools and the location the date and then the capacity of that venue so what the actual stadiums hold or the auditorium in the case of gilbert classical and the gymnasium for canyon valley but then the number of 2021 graduates are listed there and then a percentage capacity with two guests each and then a percentage capacity with four guests each

067so we're looking at trying for the four obviously we want as many of our family members to be able to attend the graduations of their kids but those numbers of the spectators obviously would need to increase or decrease depending on the pandemic conditions as we get closer to may but that gives you an idea of kind of the range at any of those sites the it's it's amazing how different in size our stadiums are at our different high schools but the largest uh capacity percentage would be at desert ridge high school at 55 percent so it ranges from uh the you know somewhere in between 30 and 55 with an average right around 40 percent capacity with four guests each and i hope just in case we make plans for inclement weather just in case

068i know that is something that our schools do have to do every year because there have been many we've sat through some graduations in pouring rain um for a long time really i remember one very clearly where it just rained the entire graduation and it sat out there and it was kind of i don't know i like rain but one year we moved into the auditorium as a backup but then they live streamed it into the gymnasium because obviously all of the fans the crowd the guests weren't able to fit into the auditorium but the graduates were so yes they do they try to have some backup plans but also could you make sure we get that page that shows the capacity and the percentages in our friday memo you don't have it in our

069market tonight absolutely that's fine to see it again um so that's it for graduation those are some of the thing i don't know if you have questions about that we have a few other senior events that i know uh people have questions about baccalaureate is always one that comes up and we have been having many discussions about that whether to just cancel them whether to try to hold them outdoors whether the highland right now highland high school is the only one that has two different sessions but could the other high schools possibly do that and then limit how many guests we have again in in our audience do we live stream do you say that only the seniors themselves attend inside some of the the issues that have come up when we start these conversations

070have to do with the the expectation level of our performing arts instructors because they pay attention to the acoustics of things and going out outdoors obviously changes that we're trying to work with them to see if there's a possibility that even at some of our schools that have very large groups such as highland could they split and still balance their orchestra into two different groups balance their choir and so forth and still fit on the stage so it isn't so much the audience seating that they were worried about it's getting all those performers on the stage at the same time and how close they would have to be together in order to um to accomplish the the traditional baccalaureate that that everyone is used to so so we're still talking through those ideas and obviously

071open to any suggestions or ideas from you as well um many of our campuses are talking about holding senior awards combining with some sort of a formal event uh you know where people are seated only with their families looks like the earth got cut off of that um let's see senior dinners um they're looking at spacing out uh yeah there's some things that are left off of this but oh a whole line something must have happened but anyway it said tables would be distanced they're seated with their families only no buffet style so they're looking at having those catered they're looking at virtual options similar to how they've done some of their assemblies this year with scholarship night they're looking at adjusting a typical prom a lot of the venues required deposits that were non-refundable

072we didn't want our student councils to lose out on the money that would be lost if they weren't going to be able to hold a prom so they're looking at alternatives to that such as having holding these formal galas or red carpet events again some of them are using their their school colors to call it a blue carpet event or a green carpet carpet event they have come up with a lot of really great ideas i was pretty impressed some art galleries where kids could walk through those and still take a look at some of the senior senior photographs and memories of the year or the years that they were at the school they taught they've talked about having their senior slideshow where these these kids would still be able to dress up get their

073pictures taken and then enjoy some sort of a dinner um possibly do an awards in combination with that as well some of them have have been very creative saying you know they'll do a mask decorating where they're going to select the person that has you know blinged out their mask the best or whatever to match their their formal attire um they've come up with some game ideas doing some sort of a kahoot while they're at the formal dinner with super relatives the most likely to do this or the most friendliest senior and all those things that they do at the end of the year just have fun so they've come up with some really great ideas and they are passing sharing those with each other and passing those by me so i think it's they're

074trying to think out of the box and still have some meaningful senior events and end of the year events as well there's a whole other list of things that they're continuing to do but with modifications in place so usually you know when they go up they usually go out of town for tiger town they're holding it at their site and doing just a saturday uh event that is not overnight but they're still trying to accomplish the same goal with that that activity uh same with some of the other ones the mr d ridge mr hyland mr coyote again limiting the amount of the people in the audience and keeping people uh spaced socially spaced distanced movie nights drive-in nights there they've had a lot of really great ideas for how to accomplish that and i

075think some of you have seen some of those with our preview nights and some of them have done them virtual done virtual tours and so forth so they're still trying to give all of our students as much as many memories as possible under the current circumstances so i think that's it for me unless there's questions or you have any feedback because we are open to that as well just a question miss taylor in terms of graduation going back to that the idea of limiting the numbers of people per graduate is probably a good one but my question relates to student attendance and how are we going to communicate that to students and really market the live stream thing to the rest of the student body absolutely i think we've we've tossed around ideas about using

076that what they're using for athletics to limit the number of tickets that are sold that go fan program and that it might be easier to do that that way people have people flying in from out of state we're not worrying about physical tickets but yes as far as other students attending we we've said right now we're just talking worried about the families who have graduates and then if for some reason by may things have changed we can always open that up further well i appreciate all the work and i i'm sure the student councils are are doing their best because they want to make this really good and i think it's great that they're showing that resilience after this year when we assumed to be would be home for two or weeks or maybe a

077month and we're still working on this pandemic so right i really appreciate that they're trying to come up with creative ways and good ways of ending the year and um you know i mean i think it will be spread out because we will only if we have five comprehensive high schools that night we'll have one board member hopefully at each one um and of course we have to have fewer people on the stage so i think hyland's already taken is that right yeah awesome is your daughter graduating this year i have another graduate i got the 2020 2021 two graduates each year i've been one graduate each year it's been it's been a good challenge i could i uh dr santa cruz yeah just think i'm glad that we have the live stream capability that

078gives that option for those who aren't comfortable or and aren't able to be there with limited capacities and different things so i think that's a a great way to give as much options as possible for people but i i do as a parent am thankful for the opportunity to go and to be in person and i i know we did our best last year and i appreciate what everybody did last year but i also think as circumstances if they continue how they are i think this is a good would be a good thing and i also want to thank the um teachers staff principals admin who are going out of their way as well as students and others to find ways to celebrate and to gather how we can in a in a reasonable way

079to to commemorate this and to make this a a good time and a good a good memory for our students who have who have put in a lot of work and effort and i know that the staff has as well so i think it's a time for them as well to it's all important to all of us this end of the year thing i've realized is really important to everyone involved you know parents staff students teachers it's it is an important tradition part of our school as part of our our whole communities and so i'm glad that we can find ways to to make it happen so thank you very much well i really think graduation is one of those times when you look across the field and you're like look what we do this

080is amazing we have actually got these kids to this point and i mean to me it i always feel it as a board member walking out and and that we've accomplished this for the community it is a huge work and it's a huge effort that we do for 13 years and and then they go out into the world and it's it's really an amazing night so i'm i'm glad to hope that we can have a more traditional graduation and i i did think i i did hear good things about last year parents who said ah i don't have to go sit in the stand for a few hours to get a spot i just get to sit in my front room and enjoy it with my child so you know we did what we could

081last year and and i thought it worked out very well but it didn't replace being in person because nothing can replace being in person even though we've had all these other things and we're going to learn more through technology but i really appreciate all the hard work thank you miss taylor as you've enumerated and listed out all of the events that each of the schools are working on are there critical timelines and and people with whom the student leaders have to meet to make sure that we're in sync with the mitigation issues and just being careful or how are we going to manage that yes all of our high schools have a an assistant principal who's over activities that they supervise kind of all of those clubs and organizations a lot of the activities on

082the campus come from student council or link crew but there are times that other clubs sponsor different activities as well so they have to present their plan to that ap over activities and then that ap is always bringing that to their their team to their principal to their administration team if there's questions and this year i've asked all of my principals to send me their plans for each of these events so that i can glance over it so they've been very good about doing that and making sure that the mitigation strategies that we set forth for the district are continuing to be followed so thank you you're welcome other questions comments i just like go ahead thank marcy for organizing this it is timely i know a lot of people are wondering what this is

083going to look like and i think this gives our schools our community a good idea of how we're trying to finish off the school year and again trying to honor our seniors the best way possible so thank you for that you're welcome thank you miss taylor we'll move to item 2.04 cyber security and security cameras dr mccord thank you dr santa cruz governing board members i'd like to bring up mr costellano he'll enter he brought pretty much the whole department with him i don't know if this is cyber security or john costellano's security we're going to take it easy on you john don't worry but uh he's gonna bring you up to speed on where we're at thank you john thank you dr santa cruz members of the board dr mccourt um i'm joined up

084here tonight by scott hatsey our leader of network services and mr ward heinemann our leader of system administration we did want to fill out the crowd tonight so we did bring the team so i'd like to introduce him real quick this is leanne lacy she's our instructional technology coordinator retiring soon already miss her i know behind her mr sean stopper he's our supervisor of customer care technicians uh behind him in the back there's mr ray rogers he's our supervisor of system administrators and to his left is jim woods our project specialist and then mr ryan nelson our leader of information systems as well so um just a very humble group of people and they make my job very easy but they're here to support tonight so i appreciate them being here we use a kind

085of a tagline best staff ever in technology services and i truly believe that we have a great staff i think these first four slides that we're going to go over tonight um kind of some did you know stuff uh it's all going to kind of set the stage and lead us into an explanation of some of the e-rate projects that were passed just last week so it's very timely and then there's a lot of things that are just changing that technically so it's been a while so we wanted to get in front of this group and talk to you about some of those things you know our district is is rather large it's 60 square miles and that means that our network spans 60 square miles we have a redundant fiber network and scott and

086his team take care of that and that's really massive we have over 450 switches that connect those things together 2600 wireless access points so that's what every student and teacher device connects to we have 3 700 phones which is kind of crazy to think about it but those are all connected on the network now it's not like the old days everything is connected via the network and we have to take care of those i wanted to include this one this is kind of interesting i don't think people think about this at all but i'm just talking to mr dutch over operations director every hvac system basically in this district is connected to the network it's over 4 100 devices that he can sit in his office and control that obviously allows a massive amount of

087efficiency for him but i think people forget that those type of devices are now on the network and we have to think about those things so it's kind of staggering we have over 2100 desktop computers we're about 3 300 laptops right now about 42 thousand chromebooks and we will be reinventorying all elementary this summer to see how those numbers look after everything that we had to do uh obviously last year with those and we're around about 400 apple computers and laptops in the district at any time something jumps out at you you want to ask a question please just just interrupt me our information system teams which uh ryan nelson leads um you know they have over 50 system integrations that we were talking about the other day and that means at any one time

088those systems have been integrated to share data with one another and that's all programming right so a lot of people you know what what does that programming team do we don't see them a lot well that's a piece of what they do and data wouldn't talk to programs across our district without that they do over 100 custom reports which all takes programming and they close 5 500 tickets as of those dates there that's a lot of help desk tickets so they they are busy and they are all about customer support as well mr stoppers group the customer care techs they are the front line if we were to go to war they would be the first ones in um they are on the boots on the ground um and they are out there with our

089teachers and students and they take care of them well they've closed a lot of tickets there in that time frame a lot of those are chromebook tickets and so that number will continually drop as we're not repairing as much of those anymore but definitely kudos to that team if they're listening they are the front line mr woods he does many many projects but one of his projects is cyber security education and we run fishing data simulations in the district which helps us kind of figure out where do we really need to educate our end users because that's that's really what it's all about we are just finishing one up today and those are the stats i wanted to i wanted to pull those um about 3 800 of those have been delivered they go out

090at different times so so a person can't get one and then yell down the hallway hey watch out they're trying to get us that's a good thing though because when bad stuff does come in they have been communicating more and more and that does help stop the malicious emails that come into the district but but we had about 4.8 so far click right so we know there's still a little bit of work to do there but uh compared to the last fishing test we did you know that percentage did go down so that that means that the people are listening so another thing that he does is helps build out our knowledge base so within our help desk system we have 27 categories at this point that have about 420 how-to articles it does include

091how to update your computer before it's time no i just we're going to help we're going to help so so that's huge that's been a huge help though i don't know i don't think he got it that's been a huge help to us our ties i think that was too soon is what i'm hearing our ties they're obviously focused on the coaching training and modeling they've already you know clocked over on the books 2200 hours with individual teachers this year so they are busy they all put out these amazing newsletters i've shared some of them with you in my friday report at times and they they really are known uh by excuse me by the teachers at their school and they are go-to people uh when it comes to our integration of technology they've also

092been very very involved with the digital citizenship program over the years but i don't know if you remember but we do have 34 of our schools are reconcile recognized by commonsense.org as common sense schools and they have a huge part of helping support that and we also are a common sense district i believe we were the first in the state yeah first in the state last year to have over 75 of our schools recognized so you know we have to keep keep educating keep educating our students about digital citizenship and our adults so we're going to jump into the data now and get a little technical and that's going to kind of set the stage for the for the rest of the presentation so our google data data we pulled this uh mr rogers pulled

093us the other day for us and and in the cloud from people students and staff in the district there's 155 terabytes of data stored that's a lot okay in comparison to what's just on our servers here in our data center you know it's about at 76 right now so you can see we you know we've had google uh implemented for gosh five six years now and that's where most people save their work because that's where they're working out of so that's that's a staggering number that's a lot of data but that'll be a little bit important here later as well there's over a million domain shares so that means our staff and students have shared over a million times a dock a slide maybe they've uploaded a pdf into google and shared it an image

094within our google domain so that that's that's a lot uh we have about 2 300 active google classrooms right now as well um so so that number that number is worthy of noting as well email's a little staggering this is about over a year's time the district has received in 29 million emails i mean it's almost hard to comprehend that number right and not all of those are good emails you know we've sent about 5 million but only a million of those as as google's concerned or categorized as spam there's obviously a lot more than that and we'll talk about software they're implementing as we speak right now to help that because that is where again education and having some tools in place can keep us from something malicious getting into our network and causing

095us to have to to shut things down so we'll kind of move into the the focus is is changing i mean we're always continually looking to improve and to keep up with the change um i say all the time to the department if you don't like change you need to look at a different role for a career because it's constantly changing and the focus is is changing as well so you know cyber security obviously is a focus it will always remain a focus it will never go away a big piece of that is email security disaster recovery of course it relates to it because if we have something happen to the network most of the time it's getting through an email and that's where it's originating from so we have to have a good disaster

096recovery plan in word we'll talk about that cloud migration basically moving data out of our data center into the cloud and basically google right because things are saved into the cloud we'll we'll talk a little bit about the critical components that have already been moved to the cloud and ones that will be going to the cloud in a relatively short amount of time and then i keep saying cloud so internet internet is is key if you lose internet connection you're not connected to your software which is in the cloud so those things are all really becoming a major major focus for us and some of those e-rate projects that were passed that last week address those so we will we will get to those and i'm going to turn it over to mr heineman here

097thank you so when it comes to continuous improvement uh security is especially uh a subject that is changing every day and we have improved our security posture here over the last several years substantially but it has to be an ongoing effort some of the things we do on a regular basis day to day as you saw earlier on jason's laptop is push updates little flaws uh security leaks of of one kind or another identified on an ongoing basis and the vendors put out patches to fix these these leaks and and to neutralize the threats if we don't push these out on a regular basis it leaves the uh the device uh vulnerable to whatever threat whatever whatever vulnerability that is so that that is a a very basic but very important part of what we

098do we update our policies and when i refer to policies here this is a a kind of a control mechanism to uh to tell the computer hardware how to behave or how to treat the user this affects things like what software is allowed to operate how it connects various characteristics things of this nature these are updated regularly and we have an ongoing security improvement program that is uh pretty much a continuous effort uh chromebook devices which you heard earlier we have many tens of thousands which is i every time i see that number i just have to shake my head that's astonishing updates from those devices are pushed also down automatically from the google cloud and that includes security patches on an ongoing basis we are as john mentioned migrating critical infrastructure critical components critical

099applications to the cloud one at a time each of these is a project in and of itself so that's a kind of a slow multi-year process we'll touch on that again a little bit on the more uh defensive front uh two of us now have been accepted have gotten clearance to an organization known as infragard this is an organization that was established nationally a little over 20 years ago it is a cooperative effort between several major federal agencies including the department of homeland security and the fbi is intended to attempt to protect critical sectors of industry and critical infrastructures that was an interesting process and a very very long exercise and patience to wait for clearance but uh it's getting a little worried about uh warden yeah it took almost two years for my clearance

100to come through if so i'm i'm blaming kovad for that since it just came through recently but who knows there is an arizona chapter that conducts meetings on a monthly basis that are virtual at this point and we receive bulletins by email and they have a website we can go to for additional information but there's very timely very interesting uh information posted there that uh is at times very alarming so i'm not i'm not sure i like being on the no but it's uh it's very useful information and helps us to keep stay aware of what it is that we're watching out for we also go out for help because of course we have our own you know limitations small staff limited resources we've been working with uh high tech most recently to have a

101a good overall evaluation of our security structures where some of our weaknesses and vulnerabilities might be areas where we can shore up and add additional layers we've also worked with microsoft in the past on analyzing our existing active directory structures looking for places we can improve that and uh anybody else who's actually willing to come in and talk to us and from time to time we've talked to a lot of different people so and of course end user education as mentioned before is ultimately the the end user is always the weak link because we all want to believe and trust in you know people we think we're talking to so that's uh that's always a challenge email security as you saw um probably the most used application not only in gps but anywhere we kind

102of take it for granted that is the number one pathway for phishing attacks uh 94 percent of phishing attacks come through emails they occasionally come through other sources like text messages and things like that but mostly it's through email so it's very important that we be aware of that and watch out for that those can deliver malicious software which we refer to as malware days gone by we used to call this viruses but there's been so many permutations of of these types of codes they kind of recategorize and we just call it malicious software now or malware ransomware is one of the worst of these scariest where the the threat comes in and encrypts data on your systems and demands a ransom in order to unlock it so that's something that happens in this day

103and age on a fairly regular basis so we want to do our best to defend against that as a school district we also have internal email threats and these aren't quite so malicious but they can be very embarrassing where students realize they have access to email and have been known from time to time to send inappropriate messages to large numbers of people so we have to kind of be aware of that as well and of course awareness training helps with all of that um if you want to back up just a minute i missed one point there so we're beginning to implement a product to help safeguard this called mime cast and that's a project that's just really gotten kicked off in the last week so we'll be implementing this this it's a web based

104cloud product that does filtering of email incoming before it hits the actual google server so thank you for backing up there i didn't want to miss that last year we wrote a disaster recovery plan the first really truly formal complete plan that we've ever had and we intend to proceed with annual reviews and updates of this i was just looking at this last month and there's already been a surprising number of changes maybe that's not too surprising considering what's happened in the last 12 months but that'll have to be reviewed yearly uh once all the pieces are in place we will begin testing annually to make sure it actually functions and that if a real need should ever arise to implement it we'll be able to do so there's a few parts missing and that

105this relies on having a certain pieces at an off-site location that we can run our critical pieces of infrastructure servers etc that is only partially complete so we want to try to build that out and we'll be talking about that a little bit more we do replicate our storage to a secondary site uh the 76 terabytes that was mentioned earlier which includes such on-site systems as in the infinite vision stuff web smart which is the food service what i refer to as the money systems these both both process in-house transactions and accounting and paying for school lunches etc so those are very important and the phone system actually has two complete sets of operating servers so that if the primary goes down the secondary will automatically take over and our phones will still work so

106that's an important thing as well the the most uh the piece about this it's that's maybe it's just a nerdy geeky thing but when we think about it within a three year time frame we really won't have any of our critical systems operating out of our data center here in the school district they will be in the in the cloud and vendor supported that way our transportation system the new system that was implemented is is now in the cloud our elementary library software was recently moved into the cloud our identity management system or what people know as the portal right now will be moved to the cloud this summer the future migration is you know what we're mentioned web smart destiny the secondary library software uh that'll be a pretty big lift but that will

107be moved to the cloud as well and some of those things it's just a matter of having the time to do it we can't do those all in one summer so they'll have to be spread out a little bit the two biggest pieces which you're all very well aware of is infinite campus which is our student information system they they do have a cloud product we will not be ready to move to that this next school year but i anticipate the following school year um you know there's there's a hundred positives but there's always a couple drawbacks from going to a hosted in the cloud and sometimes that's access direct access to the database so ryan and his team it's going to take them a while because you know you saw how many custom reports

108we have a lot of those things are generated right from the student information system so we just have to find a different way to do it and write to that but that takes his team an extraordinary amount of time to do that so it within two years i i believe that we'll be fully in the cloud with our or with our sis and then of course infinite visions i think that'll take a little bit longer um they do have a product their timeline we've been following that closely and so we'll just keep watching that and see when when we feel it's ready to do that and that would be another move kind of how these companies work a lot of times is you know they'll develop the cloud product and eventually they will stop updating

109or supporting the on-premises product so you kind of are kind of forced sometimes to moved to that because it's obviously easier for them to support that out of their own data centers so those are our critical pieces though on that that will leave a very very very small footprint that we actually have in our data center here so again it shifts that focus now to connectivity and having solid connectivity and having backup internet connectivity to all these products because if one goes down and that's our only connection the district we're down until that gets figured out by our internet service provider john just a question excuse my ignorance but what kinds of events or activities could disrupt or compromise the data that we have stored in the cloud well do you want to answer that

110order yeah and that's an excellent question because that's that variations of that question are debated pretty frequently so just because something moves to the cloud doesn't mean it's it's necessarily safer uh and and the bad guys obviously know what's out there and they're out after those locations as well the uh thought is that these are are larger corporate entities that have a lot more resources to put into securing their you know their facilities and their their data etc so they they seem to be better equipped to defend themselves than a smaller organization like us so there's that doesn't guarantee that it's necessarily more safe depending on you know who's coming out after you who the threat is and what they how determined they really are because if they want to spend the time ever and

111money they anybody can probably get into anything if they have enough resources and enough time but ultimately what we have is mostly right here in the room you know we have a small team of dedicated individuals but we just don't have the time the budget or the technology to really secure some of these things like we would like to yeah the reason for my question is i i wouldn't want us to move down the avenue here with a false sense of security that everything is safe because it's in the cloud it is not fail safe but we're not primary targets is what i heard you say um yeah i i think we're putting it into into an organization with a bigger vault than we have to lock it into so maybe a a thicker safe

112is a metaphor we can purchase very expensive software and we've looked at it recently when we did this review that does nothing but watches our servers internally and basically that's what it does the problem with these things is that they require 24 7 monitoring i mean which is just something we're not capable of doing so you we have the option of paying somebody else to watch what we have here for us or we can move it to you know a vendor you know who invented campus who sells us the software also hosts their own facilities it's their stuff they know it the best so we you know we're trusting that they know how to defend it the best is is kind of the thought process there yeah as you said it can be argued both

113ways depending on who you are and what you have to protect you know if you're if you're the u.s government the nsa or somebody you don't want to give it to google you're going to keep it in-house but you also have billions of dollars in resources to defend it with so thanks [Music] would moving things to the cloud lead to any fewer positions in technology now our our staff now and like words mentioned a couple of times we're kind of small and nimble so so it hasn't provided that opportunity although we have changed some positions around and job descriptions have changed though um because again when we talk about you know we have a lot of programs that do watch our network every time you add a piece of software like that it adds an

114enormous amount of data because it's tracking everything that goes on so somebody has to watch that so it's it's the same thing we can hire somebody possibly to watch that or we've shifted the responsibilities of our internal staff and so we haven't had to grow our staff we've just shifted and changed with the with the times basically okay thank you good scotty so um talking about our primary internet connection which is hosted at our tech services office we currently have a 10 gigabit connection out to the internet uh roughly costing eleven thousand two hundred fifty dollars a month before taxes um and 135 thousand a year annually um that is being reduced uh this year we went out to e-rate and were able to take numerous bids and lower that so now our 10 gigabit

115internet cost is 3195 dollars uh compared to eleven thousand two two hundred fifty that's quite a large savings um especially when you're talking annually um it adds up so it's roughly almost a hundred thousand dollars a year in savings and i take it our our current provider is not cox our current provider is cox and it will continue to be okay so cox is giving us a better deal correct i'm all for that can you make that work at my house too i i wish it kind of brings us to the to the data co-location and again a lot of being able to do this is has been possible because of e-rate eligibility so we can have two internet connections that will work simultaneously and one of those would be at the co-location so basically

116think of a co-location as an enterprise level data center that's somewhere there's numerous ones in the valley we just went this morning and actually got to do a physical tour of the location that we're looking at it's downtown in phoenix right next to asu and in the u of a campuses and i tell you it's just it's amazing we learned stuff about the infrastructure of the city of phoenix today that just kind of blew us away with how they cool the stadium and and the arena and also this facility so it's very interesting um the the basic the one of the biggest reasons is physical security um you know we've talked about our data center and everyone knows it's a tech services but we our backup location in the district we really don't want to

117say uh quite honestly um because it's it's not a dedicated physically secure building uh and honestly that that's the kind of stuff that keeps us awake at night um you know our schools aren't meant for that but they turn into that at times our location is very very good and ward's team did an amazing job years ago building it out technically but still someone could drive a truck through the wall if they wanted to i mean there's nothing stopping that these data centers are internally secured buildings you only get in with the highest level of security and you know it's so that's a huge huge piece of it for us availability they basically have many substations inside of them that that power comes into and there's battery backup and then they have diesel generated backup

118that covers the entire roof of the building so you know there's no downtime at these buildings unless a really bad bad natural disaster would would happen to these buildings um and there's additional services there we talked a little bit about that so if there is something that we needed to be done we could have it done there at a cost but that's always a possibility secondary internet connection you never want to have your two internet connections coming into the same building right because someone on a backhoe decides to cut through some some wires and there goes both of them so that's where our secondary internet connection would be we'd be able to run uh data kind of we would decide however we would want to do that whether we'd want to segregate our data and

119we'll talk a little bit about the sun corridor here in a minute um and we'd eventually want to fully transition whatever that we could that would be left in our data center down to this co-location over time so and as you kind of saw what we were talking about earlier the about the three-year mark i think that would kind of three to four years would we'd be able to do that it would cut back of course on ac costs and that type of thing at our building and electricity costs as well our gps backup servers would be at this co-location as well and so those would be moved out of the the really the unsecured place that that we feel that they're at right now and uh this type of of cost is the m

120m cost monthly cost for the for the space so um mps has theirs down there in this building we saw today paradise valley peoria vale kingman these are others that have already gone to colo scenario and others are planning on going scotty so we talked about the internet um we'll talk a little bit about our wan connections um what a wan stands for is wide area network which consists of all of our sites so last year we did the same thing we went out to bid for um land services to connect all our sites back to tech services and we were able to as you see um reduce our land connections to 595 a month per site um before that we were paying thousands of dollars at some locations and at our site a couple

121grand alone so we were able to reduce that by quite a bit and again this is all e-rate eligible items even the internet before that we talked about even its reduced cost is at 50 percent of that is what what we end up actually paying e-rate covers the other 50 percent um same thing with our land um the the e-rate covers 50 percent of that also so we do save quite a bit of money that way too and this cost right here is the cost to connect us to the co-location so it the one-time cost to build out the connection there is that 79 000 and that would be our monthly cost and again if we think back to how much we're saving with the internet going down it's still at a cost savings we'd

122be and i'll go to the next slide well yeah we'll come back to that but we'll kind of show you a little bit of cost summary on that so so on the secondary internet connection the c-rate cycle we also went out to bid for that secondary internet connection located at um you know we hadn't quite picked a co-location yet but the vendors know um where they can hook up so we were proposed by multiple different companies to connect a new internet connection at a co-location um in this instance we felt some corridor was the best fit um both economically and uh what they kind of bring to the table as you can see a 10 gigabit internet connection um at the co location would be 18.50 a month asu u of a nau all use

123that network they actually run the network it's kind of a co-op thing that they run together it uses something called internet2 it's a kind of a fancy word but it's a it gives a faster path for certain services we've seen demonstrations done before paradise valley is a large user of it where you know they have two different music um somebody playing piano somebody playing a violin and they're playing over the network and the low latency of it allows them to not get off key or anything like that they stay in tune together and it's pretty neat to see so there's some advantages there that we might be able to take take advantage of at the higher education um and that's pretty cool yeah i i think the sun corridor has been around for for a

124while now um i think it's been slow to take off the districts that have used it have created some amazing partnerships with the three universities so the the cost for it is is is the same as all the other options that we would have at the co-location but i think by by going with the sun corridor it's going to open up opportunities for us now we have to take those opportunities right it's just not going to happen but there is opportunity there for some peer-to-peer connections uh like scott was talking about there's also other services through that week so for example we could you know run our all of our google traffic right through that second connection and do a peer-to-peer connection so it's faster the latency like scott mentioned provides other opportunities so i

125don't see any reason that we wouldn't go with sun corridor as opposed to another because it's going to give us opportunities we just have to explore those and take advantage of of those i'm going to ask something i hope there's no dumb questions because this is probably going to sound dumb so we're going to use cox as one internet connect provider and then the sun corridor is our second internet provider correct correct and and we could we could split things up so some people are going out cox connections some people are going some corridor connections this is so that we have uh redundancy in case of an emergency it provides a redundancy yes as well so something happens and the the you know what it does provide is and and the reason we didn't like

126select cox to be at both locations is if cox has a routing issue it'll probably affect both internet so um you know we did have an issue at the start of the school year with webex that our path the way our cox path was taking well it was actually the return path but um was being throttled by a large conglomerate internet carrier um if we had the two different uh internets it's very very possible that the second internet would not have been coming back the same way and we would have been able to alleviate those problems we wouldn't know seen the bigger problem issues um altogether okay i just wanted to make sure i understood and i was afraid i was wrong but i guess i got that one good so the the two providers

127uh have equal capacity and therefore the equity issue between whoever is on cox and whoever's on sun corridor becomes a non-issue is that right correct it it just uh matters on the amount of data we push down each one um some of these numbers uh we're going to update the the the slide sheet tomorrow um so to set up the co-location these were very rough estimate numbers um and with all the savings it would be around 12 you know three to do that the first year after visiting the co-location today we need to go back and revisit that i think there's going to be some other startup costs with it so the first year we would be at a small deficit the second year then we would start seeing those savings on our greatly reduced

128internet connection uh from cox for the first time so that's a huge reduction right the internet's becoming a commodity so it will always continue to go down and like scott talked about earlier our land contract was last year that was for our wide area network the old contract was 408 thousand the new contract that we signed and just went to this past july and we talked a little bit about this before it was 154 000 annually so we were able to upgrade the the fiber ring that we kind of call the campo verde fiber ring and so the second year that'll be realized in 21 and then the second year savings of that will be 254 000. so that's a that's a very large savings we're happy about that and if it allows us to

129do a few other things like establishing a collocation we feel it is the absolute imperative time to to do that so so that was all the tech questions we will bring up mr cain and talk a little bit about the security cameras but any questions on the the tech piece i know it was riveting for everybody okay i i just want to tell you i hate i even hate to say this but when i started on the board i hardly had a working email so the way we have come forward in these last few years i mean just the email was giving us a lot of problems then we went to gmail and that that kind of solved that whole issue but i just think we've done tremendous work and a lot of work in

130the last few years in the last eight years or nine years that i've been on the board and so i really appreciate that i mean we have you know a lot you know every kid almost has a chromebook and and that's a lot to take care of and there are a lot of concerns so i appreciate all the hard work sure thank you um oh just sorry thought for you as you pull together a subsequent presentation and solid thoughts and savings if you could just put those on one page so that we see our current cost our proposed cost and the savings related that would be really helpful absolutely we'll have that probably by april all right well thank you um ward is going to switch places uh with mr kane our director of safety

131and security for the school district as he comes up you know just like we talked about hvac being connected to the network then the new security camera system uh that the rfp is currently uh uh underway um those will fall into uh mr hasey's department and we will kind of be the first line of support for that so um it's been it's been fun and interesting uh uh so far going through this rfp so i'm gonna give you just some very you know just some data details about about the project so far barbie wells this was her first big project so i'm sure she's been loving us since she got to the district but she's been amazing in helping us with this it did go out on 9820 to arizona purchasing which is about 170

132vendors she set the due date or we did at 11 4. there was a mandatory pre-bid walk held on september 27th um and i think that may have been the first like open bid since since the pandemic because we got a lot of people there uh for that walkthrough it was incredible i think there's people there that didn't even sell security cameras i just wanted to get out and walk on a campus uh again but we chose gilbert high because it's obviously big but it's the most unique design probably or in the in the school district in large and difficult to to secure highland junior high and augusta ranch so we use those three as the walk through for the process with the vendors there was uh 16 vendors out of all those hundreds of

133people actually responded and mr cain and scott and myself evaluated those 16 and six were chosen and then we invited them in for on-site demonstrations so those have already taken place we had a larger committee for that which included an sro and principal business services and operations as well so that was two days of demonstrations uh very interesting many different brands of cameras and vms's as well so we got to really look at a lot of different uh uh solutions that are out there a final two vendors will be selected and invited back for a final round and then we'll do a best and final um we were our goal was to bring this at the end of this month to be approved but we'll see how that goes we're not going to rush it

134we want to be very thorough with this and then we'll bring it when it's ready but that that that's our goal so i'm going to turn it over to mr keane and really let him talk about the the nuts and bolts of this good evening dr santa cruz members of the governing board dr mccord first off thanks for having me here today um first i want to make a clarification mr castellano's team use the word security a lot that's more cyber security protection of our data and information our devices my area is of security is protection of our people and of our properties so in such in regard to safety and security at the end of the day what we're all looking for is peace of mind our parents want to feel confident that their

135children are safe while they're at school and our staff want to feel confident they can work in a safe environment and i believe the addition of these standardized cameras across the district will do just that as you can see in the bullet points uh i'll go down all three of them safety needs under safety needs we have campus monitoring video surveillance will enable our staff that being our admin our security teams on campuses our school resource officers to monitor an entire campus more efficiently and in real time placing these cameras on our main entrances exits our busy corridors and in large places where people gathered will provide a broad view of all these campus activities another point under the safety needs is deterrence and detection and i honestly believe that that is the the most

136poignant reason for the cameras i believe will it will allow us to be proactive to stop potential incidents before they actually occur because these cameras placed out of reach where people yet where people can see them and when coupled with signage it has been statistically proven to stop these types of criminal activities and violation of school rules rules before they even occur these cameras will also allow us to recover evidence which can be used for when criminal incidents occur on our campuses such as burglaries or thefts and they can also review the archived footage when school rules are violated hitting the next bullet point standardization main reason for a standardized camera system in our district is essentially continuity right now in the in the past our schools did the best they could with what they

137had right now we have schools that have cameras from that they've purchased from costco best buy home depot and i know i'm dating myself but even radio shack thank you for including that yeah welcome you're right there with me john so where we presently find ourselves is our district has a hodgepodge of cameras from various manufacturers sparsely placed around our district the problem with these is that means that our security teams as they switch schools or you know move around the district they have to re-learn the way those systems work if they even work at all as such john and his team also has to learn how to fix those cameras that we presently have and each system works differently and you can imagine the task it takes on them and right now quite frankly

138there there's some i get calls on and we just we can't even fix them at all because they're just so outdated so the cameras we've been looking at through this rfp they're more than just cameras they're they have built-in features to monitor specific actions and coupled with technology such as motion sensor technology it has a capability to send alarms to selected individuals be it administrators or security or again the school resource officers and that can be sent via text messages emails or it can be directly linked to our security operations center which i'll get to as a as a blip on a board a large screen monitor with the capability to respond to it immediately standardization will also help gps integrate our system with our local police departments and emergency authorities such as fire that

139will help them access situations more accurately if if an emergency situation were to occur quicker and more precise information leads to faster evacuations and more efficient securing of our school grounds and in these emergency situations and then lastly the security operations center which is a uh a large part of our rfp that we've been reviewing uh security operations center also known as the sock soc is our plan is to place it at the district security office which is coincidentally is on the technology services site it's a room that will be built solely for the monitoring of our safety and security related equipment not only cameras but it'll also monitor our card access system which we've been progressively pushing out across the district our burglar alarm systems fire detection systems it'll also utilize large monitors we

140each of these companies that have made a proposal has proposed different solutions for the video wall if you will some very elaborate ones i see scott laughing there and then some with just large screen monitors such as you have up here but whatever we choose it'll be far superior to what we have now um our night security team right now they they patrol our district old school put it simply they get an alarm call they jump in the truck but they drive there they walk into a building unknowing what they're walking into and you know imagine one person walking into gilbert high school in the dark unknowing at three o'clock in the morning what they're walking into it could be quite dangerous now with this system they'll be able to respond via a camera and

141if they see that isn't truly a burglary or such they can respond by calling the police department to respond that way it makes them far more safer in closing i guess i'd just like to say that there's not a week goes by that i don't get a call from one of our campuses asking me when the cameras are coming and i think just that alone shows how much of a need we have for this questions mr kane thank you you know the the old notion of security cameras almost anything you can do will be an improvement because the bar is pretty low right now but i appreciate that i guess my my question really relates to the hardware and in some cases and john probably knows where i'm going with this and that is the

142obsolete lifespan of a security camera is almost worse than a computer the life cycle is very short how are we working to mitigate that i think that's a great question obviously we are this is a five-year plan however that question was pointedly asked of every demonstration and the life of the cameras they all were far past five years right i think over time obviously technology's gotten better you know it's so far different than i think even like when we when we started putting cameras in years ago very simple did one thing not very clear hard to see didn't last if they weren't cleaned it's come so so far that it has increased the lifespan of these cameras so yeah that that's obviously we're going to make a large investment when are we going to have

143to reinvest in it there's not a magic number but it is it surpasses five years absolutely so yeah my sense is that a refresh on security cameras unless we figure out a staggering kind of function is going to be under 10 years before we have to go and replace or retool what we have in place i don't disagree with that i think as time goes if if we if some do start breaking right we don't have to overhaul all at one time and i think we can get into a cycle where we do do that and we can plan out that for the future and figure out how to fund that because we don't you don't want to stretch them too far right because it is no different than a computer um but a little

144but a little bit different in the performance of the camera and how they work so and the more moving of you know these cameras now they don't they still have cameras that you can move around stuff but most of them are not like that anymore they have four lenses inside of the camera itself so it's not there's no motors turning or whatever it's getting that four-way view and the technology is just it's ridiculous on on how well they work so yeah it's a concern we have to plan for it no different than we would plan for a computer refresh so i definitely agree with that does this equipment qualify for e-rate dollars no it does not fortunately yeah board members i'm sorry i'm monopolized well good questions that was one of the questions i had

145can you tell us a little bit more about the monitoring um you've told us about the room that's going to be built what about the people that you need to monitor how many security people will you need to i presume we're going to have to monitor 24 hours a day well right now initially the plan is that our night security would monitor the nighttime hours because they're doing that now although manually during the day the thought process is right now that the schools would the high schools and junior highs would monitor themselves their site security would utilize the systems to monitor themselves because although we have the the security operations center each site will still have the ability to monitor their own site okay and yes it does leave the afternoon hours and that is

146something we are looking into and and do you know if you'll need like two people to monitor i mean i don't know how big of a security team we have now um will we need more people or fewer people on our security team as we move forward with this um well i i couldn't give you an exact number right now um but that is something mrs metz and i have talked about and we are looking at that okay i think too ms humphries you have to use the power of the tool right and so i mean you know dr santa cruz probably knows every corner of that campus over there where mischief may happen and so as we use these tools and you can set an alarm even during the day i mean if there's

147a spot on a campus during the day where there should not be students at we can set an alarm to that and if they do have access on there because our administrators are busy right nobody has time to sit and watch something all day long but if there's trouble spots they can get that alert on their on their smartphone then they can be proactive to that or they can get a security guard on campus during the day over there so got to use the power of the tools that we have in front of us and i don't know that we really wouldn't know how many people are needed until we get into this and figure out just exactly what we can do this with this because we've only scratched the surface of what we've seen

148with these systems well i really appreciate it because i mean i think that this is something that has needed to be addressed for a long time and i appreciate that we're moving forward and actually doing something that will i mean we're not gilbert is not a small town anymore and it's time for us to to make sure we have the things in place that make sure our kids are safe and this is one of those components and i think we've done a lot of work on that this year and i really appreciate the administration and dr mccord and and all of the work that you all have done on that board members any other questions if not before we move to the next category of presentations i'm going to propose a five minute recess you

149can take a break stretch and do your business thank you guys for your presentation very nicely done thank you charlie hey [Music] oh all right we'll call us back to order [Music] and we'll move to and i think we're going to take these in a cluster i think dr mccord and that's 2005 or 2.05 2.06 and 2.07 is that correct i'll defer to you that is correct sir uh dr santa cruz governing board members we have with us tonight assistant superintendent of business services and director of finance jackie matanin to speak to 0.05 0.06 and 0.07 related to quarterly financial reports budget revision 2 and a budget projection update miss betts so yes we will seamlessly move from one topic to another and to mitigate the monotony of my voice we're going to start with

150jackie matanin to uh share with you the second quarter financial report for fiscal year 2001 2021 sorry i'm missing 20 years so with that go ahead jackie all right thank you miss pets dr mccord dr santa cruz governing board members um so tonight we are presenting uh the fiscal year 2021 second quarter financial report thank you excuse me uh ending december 31st 2020. first we'll talk a little bit about revenues so this slide shows the operating revenue by source year-over-year comparison and again this is the second quarter on the left from fiscal year 20 ending december 31st 2019 compared to quarter ending december 31st 2020 from fiscal year 2021. you'll see the first footnote there revenue received is less than half although we are halfway through the year this is pretty typical since the state

151withholds a payment until after july first a current year payment also you'll see year over year the fiscal 21 expected annual revenue is about eight million dollars less than the fiscal expected annual revenue and that is because of our student counts being lower in the pie you'll see an increase in the local revenue over last year's second quarter and that is due to our increase in our m override from 10 percent to 15 percent there is a reduction in our federal temporary reduction are federal this is due to a timing issue of our medicaid reimbursements expected annual revenues year-over-year comparison so you'll see that first sorry the tallest blue columns there compared you'll see the 251 versus the 258.9 year over year again that's a lower revenue anticipated because of our student count and again

152the local is up this year from prior year due to that override increase operating revenue by fund year over year so this slide shows different types of funds you'll see an increase to our m o again thanks to our override an increase to capital because of our increased budget capacity there is a decrease in other funds those are cash accounts not all cash accounts but there are some cash accounts in there and we are realizing a reduction in revenue in those accounts as well medicaid again is a is a timing of the reimbursements some second quarter revenue items to note revenue is down slightly about two hundred thousand dollars mno revenue is increased because of the override increase from 10 percent to 15 percent medicaid again is down due to timing of reimbursements and capital

153it says capital is down slightly although uh the previous slides show that it was increased a little bit but again that is a timing issue based on the payment from the state and overall we would expect we will expect an increase in capital revenue in fiscal 2021. are there any questions before we move on to expenditures i would just like to remind everyone that the this presentation of uh quarter ending december 31st is based upon revised number one we're going to go into revised number two but that explains the significant decrease in the m o budget that you're seeing and then in addition also recall that the mno override as well as unrestricted capital will not be impacted by the current year student counts because those are calculated based upon the prior year student accounts

154so it's really specific to the regular revenue control limit in the current year that's impacted by the current year student counts any questions on revenues we will move on to expenditures this slide shows the operating fund expenditures year-over-year second quarter comparison operating is up uh due to special ed costs special education costs pp and e and other coveted related items capital spend is up it it appears that salaries went down and they did slightly but that was due to the funding of the employee benefit trust from the tans last year so you'll see the 24 last year versus 20 this year and it also appears that the salaries went down this year that's the shift of the pieces of the pie and the next slide i think represents that a little bit better it's a

155little easier to see so those first two tall columns on the left the gray is fiscal 20 the blue is fiscal 21 so you can see a significant increase in salaries there and then the second group of the second graph bunch is the benefit so you can see last year it was 32 million this year it's 23.5 again due to the tans and it's important to note too that these figures do not represent budget this is expended and encumbered versus expended and again over to the right you can see an increase in anticipated spend and actual spend so second quarter expenses years year-to-date items um we are expended and encumbered up about 14 million dollars there were salary increases for all staff the benefits decreased in 21 because of the tans payment made in 20.

156operating expense increase due to special education costs pp and e and increased cleaning protocols due to covet 19 and operating capital increase due to additional instructional software related to covid19 online learning that's it for the quarterly report any questions so to move into the next topic uh just a reminder that the revised number two is presented to you as an action item as well this evening so this is just the presentation that describes the changes that have occurred between revised number one and revised number two and then we will need you guys to stay to sign off on those um on those documents before you leave tonight so just a friendly reminder so to begin we're just going to start with the mno and understood the capital budget details we're going to focus on that

157right now of course the federal fund details i have two number ones up there dog got it i missed that federal fund details obviously the enrollment stabilization grant and the sr1n2 have had a huge impact on our revised number two in comparison to revised number one wanted to present the budget risks and opportunities and then next steps so this is a grid this shows the difference between adopted and revised number one so we presented to you for approval revised number one in december at that point in time our current year adm was was very low as indicated up here and you can see that the decrease in the m o budget limit was a total of five on nearly 5.8 million dollars i could probably show you that yeah right under the um the mno

158budget limit right there the 5.8 million dollars but what's also noted notable is remember at the adopted we were in planning on an 11 million dollar carry forward and the revised number one it was a 31 million dollar carry forward remember that we chose to use the enrollment stabilization grant in fiscal 20 which resulted in an increased budget balance carry forward so i wanted to make sure that was clear now we're going to look at the difference between revised number one and revised number two you can see in this particular case we do have some significant increases a 2000 adm increase from revised number one versus revised number two and nearly three thousand increase on the weighted student count you can see the revenue control limit increase of about seven million dollars a little bit

159of budget balance care forward increase that due to timing and ade's capturing of our revised number one resulted in us having sitting out there another 715 thousand dollars that we wanted to take advantage of and then finally you can see the mno budget limit has actually increased over revised number one by something about seven and a half million dollars unrestricted capital again just a minor little change again we we are not expecting any decrease or increase in unrestricted capital again because the average daily membership is based upon last year's not in the current year any questions on that before i move forward i can't hear you that's pleasant yes it was it's very positive can you describe dr santa cruz if i can ask can you describe um is the increase students enrolling back in

160our programs or is the increase captured minutes in our online programs or describe for me what what the increase is in the average daily membership and the weighted student count please so at this point in time it is a little bit of both there's a few more students but really it's being capturing the minutes on our online students and then we also made a decision to account for our special education students as well as our elementary students back at the bricks and mortar so there's a way that we were able to do that even though they're still being taught in global we were still able to capture the member days instead of having them capture the actual minutes of instruction in the platform one more question sorry miss pitts do you anticipate any further increase

161in that then as we continue or do you think this is about the maximum so at this point in time i know that uh ryan from technology services and joanna who's our student account analyst have worked very hard at getting all the data up to date worked with global and all the staff at global too and this is what we believe is a really really good estimate of what's going to happen by the end of the year okay thank you so there might be minor changes maybe 20 to 30 adm plus or minus but we believe this is a a really good estimate okay thanks okay so to present that graphically you can see the student count comparison so the final revised of last year we're showing both the average daily membership or the student

162count against the weighted student count so you can see at the end of 20 it was very high we had a very good year in terms of our enrollment last year and then on the adopted we did make an assumption it's slightly smaller we did make an assumption of 400 student loss again which we have done consistently for the last three years and then the revised number one we were required to revise because our student counts had plummeted at that point in time so you can see that decrease and then finally the revised number two where we're inching up that adm and that weighted student count a little bit higher to maximize the funding in the current year as much as possible and then the other notable point is the m o budget limit again

163sharing the same look at at the final revised in 20 it looks precipitously low but remember in 20 we had a 10 to override not a 15 override that has made a huge difference not to mention the fact that we had the final governor's 20 by 2020 increase to the base level amount which is shown in that adopted budget but then you can see the drop and then the increase again in revised number two and then really the reason i shared this is i wanted to show how much the budget balance carry forward is impacting our budget capacity in the current year this is important because generally this is due to the enrollment enrollment stabilization grant is due to esther 1 and sr2 all of those funding sources represent one-time funding sources so we're able

164to navigate the current year pretty successfully thanks to those one-time monies any questions on that okay um let's see and then just a reminder of the sr2 allocation has been reported to us at 9.7 million so so finally so federal fund budgets now those were a big a big change from revised number one to revise number two if you recall we we requested uh 30 million dollars in the enrollment stabilization grant expecting to have 18 million dollars left to offset current year expenditures but as you know we only received 14.7 so we had to revise uh we i'm sorry i'm com i'm comparing adopted to revise number one now so that's when we knew we we were going to get we are anticipating 30 million dollars of the enrollment stabilization grant and then esser we

165anticipated that we would use half a million in 2020 of the sr1 but we ended up not using any of that and we saved it all to go into the current fiscal year and so those are just changes that brought us to what we thought was going to happen as of december of the current year now going to the next slide that shows revised number one worst versus revised number two now the we expected 18 million dollars more in enrollment stabilization but we only got 14.7 so only two i mean 14.2 so only 2.2 million dollars additional and then in the esser one or cares act one it's the same but but then we knew also by this time that we will have s or two another nine point seven million dollars so those are

166the changes in the federal fund budgets as well okay so again i wanted to reflect some other funds so the bond budget balance is adjusted to reflect the amount available remember that we are we did a lot of spend in the bond funds over the summer we pay off any invoices through june 30 and so as those are all catching up then we have a true budget balance moving into the new year so those are the types of adjustments that were made on the bond fund and then the other funds of course that we've been talking about all along just the loss of revenues in these cash funds due to the fact that we were largely not operating and no rental income and limited vik income etc so next steps we need to continue to

167monitor the legislative process i wanted to remind you all that the revision of number two does include the distance learning adjustment for gilbert public schools of 6.3 million dollars we will we do know that there's legislation out there to eliminate that distance learning adjustment or to minimize it at some point at to some amount we will continue to update on the monthly financials etc we will present to you a final revised budget for the current year in may at that point in time uh lori we should have final final numbers who are very very close to final final numbers for our current year average daily membership and then we will continue the current year and continue to update you on the fiscal year 2022 budget projection and then the possibility student count could still increase

168in the current year could also decrease scrutinizing we're still scrutinizing positions to assess need if we can eliminate those vacancies then we could potentially maximize budget balance carry forward and then with the work being done at the federal level there may be an s or three that will also help to mitigate any additional reductions though again that would be more one-time money and not necessarily ongoing money okay that's all for the revised budget to me it looks promising that that legislation on the distance learning will pass that's kind of what i'm seeing as i look at what the legislature is doing but you never know until it's done that's true okay then the last section of our report today is the 2022 preliminary budget so you did see some significant changes between revised number one

169and revised number two we presented to you a few weeks ago our projection for fiscal year 2022 which was largely based upon revised number one so really this preliminary budget is updated to reflect the most recent information we have regarding our current year student accounts as well as the advent of sr2 so we're going to go through the adopted budget timeline very quickly just wanted to keep it here for your review going through an analysis of student accounts adm and then balancing the 2022 budget we are including expense increases that we know of today should we have a pay increase we are projecting um a cost associated with a two percent pay increase and then other budget balance strategies that could be used so this is the budget development timeline again i'm not going to

170go through this this is everything that we would see happening every year where the top represents the current year and the bottom represents the the budget development year or the next next fiscal year so our student counts so i wanted to share with you the impact of the number of students online as well as the number of students bricks and mortar versus online so you can see the 2021 pending revision shows 28 000 in person and a significant increase over prior year in the aoi full-time so going from 45 students aoi full-time to 1600 in the current year we are maintaining that for this budget projection going into 2022 except that the bricks and mortar amounts the adm we did based upon a cohort movement analysis we are still assuming that we're going to lose

171400 students we did take those 400 students off of our bricks and mortar adm and we kept as you can see the aoi full-time and part-time flat so projected adm loss between 22 2022 and 2020 is a total of 2651 adm roughly the enrollment loss is and this is not it's not um it's not correct because it would be eleven hundred and eleven plus four hundred so it's close to fifteen hundred projected twenty twenty two the eleven hundred is what we've lost in the current year in comparison to last year and then again the 2022 adm loss projected from the current year the 2022 versus 2021 again is planned at 400 students so any questions on that what was our peak of students at global academy i'm sorry what was our peak of students at

172global i think it was probably fifty five hundred or six thousand quite significant so many of those have returned to the classroom we purposely did some of that just so you know just because we were allowed to actually record them as distance learning students we made those choices okay so are they counted in the in person right now they're in right now the for purposes of adm they are in the in person okay so there's still quite a few students being educated through our global florida virtual platform some of them are capturing minutes for aoi and others are being captured as distance learners okay okay but these truly represent the counts associated with funding so as we go through the next slide now we're going to talk about the budget capacity associated with those student

173accounts as well as the governor's proposed budget so the bait the base level amounts increased by inflation we opted to use 1.22 percent could be 1.23 could be 1.24 and then the district additional assistance or unrestricted capital allocation is is expected or proposed by the governor to be fully funded in 2022. and then again the student count reduction so the base level amount increase of 1.22 percent the teacher experience index did decrease slightly down to 1.0196 and then the transportation revenue control limit we have set equal to fiscal year 2021 based upon information again that we are receiving from the legislature we expect that to hold as well they will use the 2019 revenue control limit for funding purposes so the aoi full-time and part-time set equal right set equal to 2021 which is what

174we have today i know is that do you feel like that's conservative um i can share with you a quick analysis that we did okay to show the difference did you have a did you do a survey we are surveying right now we do not have the data at this point in time okay thanks okay so based upon all that information we are projecting again there's that 30 two down to thirty thousand five hundred and two that's your 400 student projected loss based upon that cohort movement and then the resulting total total weighted student count the revenue control limit based upon that data as i shared with you the number of full-time aoi part-time aoi as well as bricks and mortar we're anticipating a revenue control limit of 201 million the 15 override i really

175wanted to note that so note that in the 2021 the override is 32.3 million dollars because it's based upon last year's student counts so it's down by about 2 million dollars due to the reduction in the student accounts in the current year which will inform them override capacity for next year so there's two million dollars of the budget reduction right there and then note the budget balance carry forward going into revised number two we were expecting 31.6 million dollars of budget balance carry forward right now our projection indicates that we can assume 17 million when we presented to you a couple of weeks ago that was 6 million so that difference is definitely due to the 9.7 million dollars additional money as well as the aid the additional revenue we're receiving because the adm increase

176so both of those combined are going into that 17 million dollar budget balance carry forward projection so you can see that 258 million was what we adopted and our projected for 2022 is 250 million we're going to compare it to revised number two though which is a little bit higher so we are looking at a 10.2 million dollar reduction if you remember three weeks ago it was um more like 20 million at that point it was closer to 20 million so we definitely have have made progress that's good i don't think we have a print out of this so can you include this in our friday memo at least this page where we can look at the budget sure you better be great you bet and then this is what i wanted to point out

177um lori was the if all the students went back to bricks and mortar at the same level as in 2020 so let's just say that for purposes of whether students are going to be online or in person if everything was going to reset to 2020 not with the same number of students but the same number of online students that were normally ready to see so basically we took the the what we would consider a normal online full-time and online time and then that delta we added back into the bricks and mortar so when we did that the resulting budget capacity was 330 000 about higher and that's probably reflective of that five percent or 15 reduction due to the 95 or 85 funding okay so these are our known budgetary increases and decreases so as

178an example we know we had an arizona state retirement increase tonight you will be asked to approve the medical insurance premium increase that small amount will require about three hundred thousand dollars more a minimum wage increase as you know minimum wage increases by inflation every january so that is accounted for here we always anticipate special education increases year-over-year so that's there and then we did put in the pay increase consideration at two percent and then finally also part of the rate increase that you are approving this evening is the concept of a premium holiday as we've talked about our employee benefit trust is in a very healthy situation over and above the reserving policy and so at this point by having the premium holiday it will put back about one and a half million dollars

179to the m o budget i'm helping us to balance the budget and then in addition as we work to balance or right size the number of teachers to students we could realize anywhere between three million and six million dollars of savings depending upon how many teachers we determine we will need going into the 2022 school year so the total increased need or decrease projected will gives us a net of still short 2.15 million but to a positive 850 000 if we if we can realize if we if we have a a lesser need of teachers than we then we are not sure of at this point but we're doing that in those analyses right now um can you explain a little bit about the premium holiday and how that would help the m o so

180basically the idea is that for two pay periods we would turn off the deduction in payroll so then at that point in time the reserves in the employee benefit trust would actually be paying the premium on behalf of employees and the district okay so we would receive that portion that we put in with the employee right so we just wouldn't have to pay at those two pay periods so it would still be left available to us okay thank you and ms betts doing that still allows us to keep our reserves in the healthy category yes we anticipated globally for the employee benefit trust to include all funds the one and a half million dollars is savings just for maintenance and operations but remember idea title one community community ad as well as nutrition services all

181will benefit from that premium holiday so that's the portion but yes even with that so that's about two and a half million dollars and we're presently at 13.5 million so it still puts us at our high end of the reserving policy of 10 million dollars very good thank you you bet i will say it's surprising that we've come out of this year of covid with our trust in really good shape yeah that is an unexpected bonus yeah okay so uh this is just a an analysis of teacher salary i mean of staff increase for every one percent increase in salary district-wide it's about a 2.35 million dollar cost that does include all the payroll benefits so that's the source of of our data regarding the 4.7 million dollar need for 2 percent across the board

182so there's where we are a total budget capacity decrease from 21 adopted is i'm sorry that's incorrect too it's 21 21 revised so the total budget capacity decrease from 21 revised is 10.2 million then the recommended expense increases contributes another 2.15 million to a total of a 12.35 million dollar deficit at this point again remember three weeks ago it was 24.5 million so we've definitely made some improvement significant improvement so finally how do we what are our opportunities here for balancing that so the enrollment management strategies jason shared that with you this evening regarding the neely houston uh change the move movement of unrestricted capital to maintenance and operations note that that's in the one-time category that would just be needed for we're committing to make that a one-time contribution um moving teacher salaries to

183the j-ted fund 596 doug daly has done that analysis and indicated that we would be able to move some voc ed teachers into the jted fund 596 to realize those ongoing savings and then increase classroom site fund contribution 1.5 million dollars ongoing 1.51 one time that could change as well depending upon the classroom site fund projection for next year which we're expected to get at the end of this month so considering the fact that we're using ongoing and one-time money together the potential budget balancing options are sure are showing 9.81 million dollars leaving a 2.54 million dollar shortfall but again that same caveat using 6.51 million dollars of one-time monies miss fitz why so i don't see the budget balance carry forward in here as a mitigation strategy or as a strategy or opportunity so

184the budget balance carry forward because we already increased it from the six million dollars i mean it could be it could be a possibility so we we just realized we went from 6 million up to 17 million and that's already in the projection right now for the budget capacity for 2021 but it is still a possibility that the budget balance carry forward could increase and that could be in here too and that's on the next slide okay thank you um not quite on the next slide i just wanted to share again the budget limit comparison where again final revised in 2020 that was without the 15 override it had a 10 override then the adopted was much higher the revised number two is the highest we've seen in the last two years but the 2022

185projection is 10 million dollars less than that so it just kind of graphically shows that change over over the the time frames and then again budget balance carry forward so a lot of budget balance carry forward going into the current year a little bit less projected for 2022 but normally our budget balance carry forward is in the six to six and a half million dollar range so anything above that would be considered one-time money is that a lot has a lot to do with the esser monies right okay yep and then the unrestricted capital budget all of that new data that we put in that gain of those students since three weeks ago has uh increased our district additional assistance we still anticipate we'll be able to carry forward two million dollars so that increased

186our our capital budget capacity by 420 000 over the current year which is also good news so okay finally so budget proposal risks the legislature does not adopt the governor's budget uh greater loss of students than projected could could we lose more than 400 students going into next year classroom siphon revenue like i said we don't think there's going to be a decrease in the dollar amount per student for classroom site fund because the sales tax revenue is very positive in arizona right now but that could happen adm growth less than projected in current year so i told you lori i think that that's a really good estimate of how we're going to end up at the end of the year but it could be lower could be a little higher and then utility and

187fuel cost increases we've seen at the gas stations it's up to three dollars a gallon right now and then the big thing i've been pointing out is the use of one-time funds decreases future flexibility but there are some opportunities as well so the budget balance carry forward increases as an example i shared that the distance learning adjustment would go away in the current year which would automatically put 6.3 million dollars back into the budget so that would go right into budget balance carry forward to help close that gap current year average daily membership increases we still could go up a little bit again the distance learning adjustment decreases or is eliminated we haven't talked about any mitigation strategies regarding putting expenses into other funds maybe not just those federal funds but maybe maybe a little

188bit more money into into indirect or a little bit more money into medicaid or some of the other cash funds and then classroom site fund revenues and sr3 revenues they could be greater and we'll find out more about that in the next month and that's all we have today if there's any other questions this question doesn't have a whole lot to do with what you've presented tonight and you probably have it on a future presentation but will you be reviewing the recent auditor generals letter oh with us at some point when we go over the kafir is that when we'll do that yeah so i think we're scheduled to present the usfr compliance and the single audit at the end of this month is that correct on the on the 30th at that point in

189time we'll share the auditor general's report um but we did increase our dollars in the classroom you know by 0.4 i think year-over-year which is a positive result so we're up to one point six percent in instruction which is really good and up to seventy four and a half percent in in in the classroom globally which includes student support as well as um instruction support very positive results for gilbert regarding that report yeah i'm not overly concerned with that letter uh i just know that you'll be reviewing that with us and want to put that in the context of everything we're doing in finance so that the community understands that we're mindful of what the auditor general does and says to us and we're doing all we know how to do to mitigate any negative

190impact of any letters that may come from them and most of it is positive but there are a couple of spaces there that are just interesting yes sir yes sir other questions board members thank you once again miss betts and miss matinen very thorough and well presented thank you guys well board members we've had a long work study but valuable information this evening and we're now at item three which is adjournment of the work study portion item 3.01 if there are no additional questions i will declare that we are adjourned from the work study we'll move to item 4 the brief board business meeting and we'll call the meeting to order 4.01 ms wilson would you call the roll please dr charles santa cruz here miss larry wood here michela eugetti here miss jill humphries

191here mr reed carr is not present mr president you have a quorum thank you ms wilson item 4.02 of the roll call i will ask for a motion to adopt the agenda so moved thank you miss humphries second thank you mr jetty then all those in favor of adopting the agenda as presented for this evening please signify by saying i i those oppose the same motion carries four zero item five reports 5.01 is school social workers week dr mccord i would defer to you thank you dr santa cruz governing board members the week of march 7th through the 13th is school social worker week and we will be on spring breaks we wanted to make sure we acknowledge them in the month of march is national school social work month when thinking about our social

192workers that we have on our campuses and we're very thankful to have them we also want to keep in mind our mental health counselors that we have in our district that we hired for this year here's their proclamation for this month whereas the social work profession for decades has been dedicated to improving human well-being and enhancing the basic needs of all people especially the most vulnerable among us whereas this year's social worker theme beacon of hope school social workers lighting the way embodies the vital contributions that the school social workers in gilbert public schools have made during this pandemic to serve and address students social emotional physical mental health and environmental needs as well as those of their families and gilbert public schools staff whereas school social workers have played a crucial role in gilbert

193public schools response to covet 19 and helping to support our school communities cope with the epidemic whether in person or remotely whereas school social workers have always been present in times of crisis and will continue to stand ready to assist and support gilbert public schools in addressing present and future challenges and empowering our students to live to their fullest potential now therefore in recognition of the numerous contributions made by the gilbert public school social workers i dr shane mccord proclaimed the month of march 2021 as national school social worker month and march 7th through the 13th 2021 at school social work week and call upon everyone to join me in celebration in support of the school social worker profession thank you and thank you to all of our school social workers and our mental health

194counselors we appreciate all that you do thank you for that approximation dr mccord and well those are as all of our professionals highly committed professionals as well we moved item six the consent agenda is there a motion i move that we approve the consent agenda as presented thank you mr jetty is there a second a second thank you ms wood it's been moved and seconded is there any discussion seeing no discussion then we will vote on the consent agenda as printed all those in favor please signify by saying aye aye all those pose the same motion carries four zero we move to item seven action items item seven point zero one is approval approval of employee benefits trust medical insurance and rate recommendation for 2021 2022 school year dr mccord any rationale yes i'll read

195this to you guys this is what's in our agenda for the evening but i think it's worth reading the employee benefit trust is recommending a small increase in premiums this year reflective of the included rate grid which is on inboard docks please note that this rate grid represents the cost per employee per month this premium increase results in an increase in budget expense to gps in the amount of around 226 thousand dollars note that the rate grid includes a comment on two on two school year uh 2021-22 pay dates there will be a premium holiday due to the help of the employee benefit trust and the continued increase in surplus over and above the employee benefit trust reserving policy the trust committee also recommended that two premium holidays be included at some time during the

196school year for the 2021-22 year the exact times will be communicated during open enrollment by employee benefits trust staff to clarify for two pay dates during fiscal year 2022 the employee benefit trust will pay the required benefit premium saving each participating employee as well as the district in the cost of benefits in the aggregate up to about five hundred thousand will be returned in participating to participating employees and up to 2.2 million dollars will be returned to various district funds including nutrition services and community education providing an economic to all gps operations the result of the employee benefit trust will be a decrease in the surplus of about 2.5 million dollars against the 13 million dollar surplus still leaving the employee benefit trust in sustainable financial position and well within the parameters of the reserving

197policy thank you dr mccord is there a motion i move that we approve the employee benefit insurance rate recommendations for the 21-22 school year thank you mr jetty is there a second second thank you ms humphries any discussion i just want to say that that um you know having to sort of be serving on this committee i would like to commend mr mcintosh and mrs betts for all their hard work and in keeping us in such a good place along with all the rest of the committee members we we were in a better place i think than i've ever seen before and i've been on it for a long time thank you mr eugetti and thank you for your service on that committee as well i was just going to say it is um wonderful

198that we're in this good position this is um we've worked really hard to get our benefits trust into a good position and i'm just thrilled that we can you know give a a paid um premium holiday and and help employees in that way thank you ms humphries anyone else no further discussion item 7.01 is on the table all those in favor please signify by saying aye aye all those opposed the same motion carries for zero item 7.02 fy 2021 budget revision number two by way of rationale anything to add dr mccord no sir no additional all those uh i will need a motion for 7.02 i move that we approve the 2021 budget revision number two it's been moved is there a second a second thank you ms wood it's been moved and seconded that

199we accept and adopt item 7.02 is there any discussion [Music] no discussion all those in favor please signify by saying aye hi those opposed the same motion carries 7.027 item number eight is adjournment of this brief board business meeting 8.01 is there a motion to adjourn second thank you mrs humphries ms eugenie it's been moved and seconded any burning desire for discussion typically none don't forget to stick around and sign miss betts's documents uh thank you for your attendance those of you who are here in the building board members and those who viewed this presentation on live stream we will vote on adjournment all those in favor signify by saying aye aye those opposed the same thank you board members we are adjourned