001Let's go. >> You guys ready to go? >> Yep. >> Let's wrap this up to >> Hector has homework. He said >> good evening everybody. Welcome to the October 2nd meeting for the Glendale Elementary School District governing board. Miss Sagata Jones. Are there any changes to the agenda this evening? >> Good evening, President Martinez, members of the board. No, there are not. >> All right. Is that Is there a motion to adopt the agenda? >> Move to adopt the agenda. >> I'll second. >> Mr. Harmio, how do you vote? >> I. >> Miss Wilson, how do you vote? I >> Miss Bartell's, how do you vote? >> I. >> And the chair votes I. Please join me in a moment of silence followed by the pledge of allegiance. Please rise. Moving on in our agenda,
002our study session has been postponed until October 23rd. So, we'll come back for that once we have more people here to participate if they'd like. Uh, next on, is there any calls to the public this evening, Miss Scott Jones? No, there are not. >> All right. Moving on to the consent agenda. Are there any comments or remarks on the consent agenda on items? >> That is there a motion to approve the consent agenda? >> I move to approve the consent agenda. >> I'll second. >> Mr. Harmio, how do you vote? >> I. >> Miss Wilson, how do you vote? >> I. >> Miss Bartell, how do you vote? >> I. >> Chair votes I. Moving on to action items. Action item 7A, the 2000 fiscal year 25 AFR revised. Miss Scott Jones. >> Yes, President
003Martinez, members of the board. At this time, I'll hand it over to Mr. Mike Barrian. Uh, Mr. President, members of the board, Superintendent Sagetta Jones, If anyone was curious, the 49ers are leading the Rams 7 to zero still in the first quarter. So, Mr. Mr. President, members of the board, the annual financial report, which is uh a report that's due to you due to the Department of Education on an annual basis um by October 15th. This will provide you a snapshot of where we've been, where we were last year in its expenditures throughout different funds. Please feel free to ask any questions throughout the presentation. Um or if you choose, you can wait to towards the end. This slide should be familiar to you. This just really represents in what areas we spent the maintenance
004and operation uh budget on. You can see that for salary and benefits we spent 72%. And it's been like that for a couple of years. I do expect that this year in 26 that number to go back to that mid to late 80%. Part of the reason that it is lower is because we've leveraged some of those federal funds that we had received in the past to meet um some of our obligations. So that's been used up and so we're going to kind of move and transition everything back to Mos. So you're going to see that increase uh in the 26 AFR. Uh so just please note that the budget balance carry forward when we brought to you the revised number one uh we had a dollar amount based on this report. We believe that
005at a later time throughout the year we're going to increase the budget balance carry forward on page 7 by about $45,000. This slide just represents the ADM um throughout the last several revisions just to kind of keep that in mind not only for the board but really for the public as well. This slide should also look familiar to you and you're going to see we've added a couple of slides just kind of put special education into perspective. I think that this board in particular has heard us talk about how special education is not fully funded and transportation and we're going to kind of expand on that. Uh I've done some presentations recently um and last year I think you guys might recall we were or I was in Congress trying to talk about special education
006and you know back in the 70s the Congress had committed to uh appropriating up to 40%. In reality, on average, they're probably funding about 15%. And I'm going to tell you why that's going to be critical here in this slide. Based on our calculations, we believe we receive about 11.6 6 million out of the state's calculation for special education, but we're spending about 15.7 million, which means that over $4 million is being used from what I would say is regular education to continue to support special education. This next slide, this is going to be a new slide, is really bringing IDA, which is a federal allocation the district receives to meet some of those special education needs as well. This is an additional 3.2 million and roughly it's about 15% of what should be funded.
007So if that number was 40% know that the allocation would probably be more in that $5 million range. So keep that number in mind because five million would mean that the district wouldn't have to use four million of its M to offset that federal unfunded so to speak mandate. Right? The third component and this is just three of the bigger ones. The third is transportation. You've also heard us talk about that transportation in our opinion is not fully funded. The there's a formula that that is generated but we're spending more than that. When you look at the expense alone 49% of that so 49% of say 4.5 million is specific to special education. When you take the expenditure out of M, out of the federal dollars, IDEIDA, and this piece, you're looking at about $21.6
008million for special education. And those are that didn't include everything, but it includes a good portion of everything that's special education related. This slide just represents the use of the maintenance and operation override monies that our voters consistently have supported us in. Uh you're going to see just how that's broken down. And I think that's pretty self-explanatory there. Classroom site fund. We just want to show you what the budget is by fund and where that expense is. I know that this particular um you know the yellow uh doesn't help with that right now. Uh but you can see that there is more allocation the expense on certain funds and that's been very very uh strategic because we anticipate that at some point we're going to have to use those funds to offset that M pressure
009as enrollment continues to decline. And the word I was also looking for was intentional. We've been very intentional in saving some of those um dollars as the enrollment declines. We wanted to be a little bit more specific in this presentation on the capital. This is um look at the left side which is unrestricted capital outlay. We've got really technical and I'll explain why. You're going to see now three slides. Before we would just call it capital, but because of the capital override or the DA override, we wanted to break down the expenditures with and without the override and then both of the expenditures with everything that's capital. So, this is our attempt just to show you that uh we spent uh 4.9 million this year and you can see how it's broken up. The second
010component and the reason part of part of the reason you're seeing a second slide is because statute requires that when you have an override whether it's an amino override or capital override that we kind of explain to the board and to the public how those dollars were spent. So, we've taken two funding sources, explained it and showed it once. And then the override, we've explained it showed that it to you. And then this is really the combination of those two. The $148 million that you see there, if you were to look at the budget for this last year that ended, you would see that that's now, I was being very technical, the unrestricted capital budget limit. So between those two funds, uh, we could, based on last year, we could spend almost $14.8 million. We
011spent 8.6. And I think if you might recall, um, those expenses were less than what we had initially anticipated. Performance contracting, uh, it was something that we inherited back in May of 2013. And really that's a mechanism that provides school districts the opportunity to replace some of its aging equipment when there's not enough capital dollars. And so you're basically making a lease payment uh to offset that. And the idea is that if you're reducing your in this case utility use, you should be able to save enough to make that payment towards that lease. This kind of just tells you and shows you 2013 when we started we were spending just under 2.7 million and we had 17 schools. You can see how that's starting to kind of go up again. One of the things that
012we've talked about and we have to look at efficiencies. We have to look at that and perhaps it's being a little uncomfortable with the thermostats and the temperatures, but also making sure that we're just going back to the time where we were maybe sticklers on how we were using AC units and the temperature. Um, because you can see that for this year that just ended, we're just shy of 2.4 and we have five less schools. We're going to dissect and look into where that increase is going. It's part of the efficiencies conversations that we've had over the last several months. So, just know that we will be looking into that and trying to break that up or break it down so that we know where those inefficiencies are and try to tighten it up there
013so that we can get back ideally to that 2 million uh minus the inflation piece, but you know, there could be some gains there. So, we are definitely looking at it. Part of the statuto requirement is that we also tell you and the public how those bond dollars were spent. You'll see that uh this is really just a runoff, if you will, of the new building that was built uh at South and just the last payment in this year. Um and then just some minor uh investments in those areas. There you can see what our standing bond debt is. We made a payment uh of about 2.7, which means that we have just under $41.2 million in outstanding bonds. We have about 12.5 million sitting at the treasur's office for what I would say new
014construction and or um replacement schools. A good portion of that at least is is specific to that category. It's very restricted or uh it's restricted to the categories. We generated about $45,000 out of the school facilities oversight board for these three areas at different multiple sites. What we've also tried to do is just kind of show you what that projected classroom dollar percentage is so that when March 1st arrives or March 31st arrives that it's not necessarily a surprise. I've shared with you the calculations and that as enrollment declines this automatically shifts. But one of the things that's very telling that stood consistent at least based on our projected percentages was the administration still stayed flat. Um if there are any other increases such as in food service it went up about half a percent
015it's going to take away from the classroom dollar percentage. So if you see any increase that is non-classroom dollars, it automatically is going to take from that percentage to get to 100. Declining enrollment will also kind of throw that off, especially when you get on a per pupil basis or on a um one of the analysis provides on a per per mile analysis. Uh so it takes student information into consideration and I've always said as you have less kids, assuming nothing changes, you're going to continue to appear to be inefficient. And you know, the final thoughts haven't changed. They're going to be pretty consistent. Just want to remind everyone that the budget for 25 was about $1.7 million greater than this year's budget. So there is a decrease in the overall M and capital by
016about 1.7. Minimum wage is an increase. We'll have to factor that in uh for this next uh you know several months. And with that, Mr. President, members of the board, I'm happy to answer any questions that you might have. >> Anyone on the board have any questions for Mr. Bergen? >> I think your presentation just reminds all of us that it's a mathematical equation. When our student enrollment drops, which includes funding sources dropping, it just really shifts some of those percentages and makes us not look as efficient as as we're struggling to be every day. >> If you're growing, that completely looks more beneficial. >> And that classroom dollar uh theoretically should get better. So, if you're flat, you're lucky. If you're declining, it's unfortunate situation, right? because you keep hitting a moving target and
017as you try to be efficient, you can't really get there because you continue to decline. So what you did one year to try to be efficient, it's not good enough. You got to do something further to hit that. I think what the state would like to see is 60 cents or 60% in the classroom. When you're declining, it's very tough. >> I do appreciate those comments. >> Thank you, Mr. Berg. And I I just want to point Can we go back to slide eight? The uh M override. I know we're not going through it this year. We were we were fortunate enough to get our override passed, but there are a number of districts around us that are trying to do it. And and the number one thing I always hear is just spend within
018your budget. Just spend within your budget. It's more than that. Every single one of these programs on here, while they may be sort of icing and sort of, you know, I don't want to say fluff, but these are programs that are vital and important to the students in the district. So, when you hear the term override, it not an over an expenditure. It is a reinvestment into the kids that we have. And we are putting those dollars to work. Every single none of those things go to something that is not important. Uh it's it's not, you know, we're we're buying extra fancy paper clips or anything like that. It's we're we're funding music programs, we're funding new uniforms, we're funding uh educational assistance, more literacy training. Um those those are all important programs. And I
019just want to make sure that uh I I I want to emphasize that that the district being a good steward of the public's money is really taking that money that we're getting from that override and putting it back into their students. >> Mr. President, members of the board, if I may just elaborate on that point, if you look at the second column, which I believe is the highest number is the 2.4. It's for full day Kay. If the Arizona legislature were fully funding education or in this case full day, that 2.4 could go to something else, whether it's to provide competitive salaries um or just continue to help us as we continue to decline. So there's no doubt in my mind that the taxpayers in some cases are still continuing to meet some of the
020obligations that should be the legislaturator's responsibility. $2.4 million for full day out of the M override. Those dollars could be invested elsewhere if they were fully funding that. So I think that's a point that we should not forget. Any other questions? >> I have a question, but I don't know if it's relevant to this with the uh the lawsuit that's going on and that process. How soon or how late would we see that affecting the budget and like how beneficial would that be or like ballpark estimate? >> Yeah, Mr. President, uh, board member Haramo, if it goes through the full legal process, I think it's going to be several years. I think I will have been retired before there's truly um, a financial impact to Arizona school districts. Now, if anything happens between now and
021then, you know, if there's a true appetite by the legislature to maybe settle it, you know, that's a different story. I would don't know that I would hold my breath on that. Um, but if it goes through the full course, my guess is you're looking at several years still out. >> Do you foresee that giving us like I'm thinking way in the future like a huge uh like more wiggle room with what to do with our budget? >> Uh, Mr. President, members of the board, that's an interesting question. There were some conversations that I in a meeting that I was in yesterday. When you look at what was the original Roosevelt versus Bishop, so this lawsuit lawsuit 30 years ago, there was an infusion of about 1.2 1.3 billion to get schools up to that
022minimum standard. And then the idea was that they get fully funded so that we would never fall below that. Will it help at some point? It should. No doubt if it's fully funded and it's funded consistently that should relieve some of those pressures so that you can you this district or any other district provide more flexibility. And I'm just going to kind of show you between pages seven and eight. I always talk about seven and eight. It could give you flexibility between column A and column B to move money from one column to the other. If it's fully funded, I think there could be an opportunity to maximize on that. um additional funding so that you could do something else with those monies versus trying to replace HVC units. >> Thank you. >> Anyone else?
023>> Thank you, sir. With that, is there a motion to approve the FY25 AFR? >> So moved. >> I'll second. >> Mr. Harmio, how do you vote? >> Hi. >> Miss Wilson, how do you vote? >> Hi. >> Miss Bartell's, how do you vote? >> I chair votes I. Moving on to action item 7B, policy revision, second reading, GDFA. Miss Sagata Jones. >> Yes, President Martinez, members of board. This is just the language for IBP fingerprint clearance card requirements. There any questions or comments on item 7B? With that, is there a motion to approve the policy second reading? I move to approve second reading of policy GDFA support staff qualifications and requirements as presented. >> I'll second. >> Mr. Harmio, how do you vote? >> I. >> Miss Wilson, how do you vote? >> I.
024>> Miss Martell, how do you vote? >> I. >> And the chair votes I. Moving on to our future meetings and agenda items requests. Miss Tagata Jones, what do we have coming up on the calendar? >> Yes, President Martinez, members of the board. Um you can see ASBA bylaw changes we will have on the agenda as well as we will begin to prepare for the board self-evaluation. That deadline is October 30th and then as stated on the agenda we will have the um study session that was scheduled for this evening. >> So budget some extra time for the 23rd. >> Yes. Okay. Any questions or comments from the board on the upcoming agendas? Perfect. Moving on. Summary of current events. Miss Sagata Jones with the superintendent report. >> Yeah, a lot of things have been
025going on. I do have a video to show you, but um what will be coming up and um Miss Pal will be contacting you individually is how to get through the new system with board docs and that. Okay. To go through that on boarding for that. And then with that, I do have a presentation. [Music] Okay. [Music] Heat. Heat. [Music] I [Music] don't [Music] One word that reminds me of fall is Halloween. Orange. >> Pumpkin. >> Leaves. >> Turkey. >> Trees. >> Football. >> Pumpkin pie. So that does a lot of things happening over um the in September and so congratulations to everybody. Um Jack, if you saw that in the update, they did win the competition of like 24,000 chains of hope. So that was exciting for Jack. And then Adriana is probably wondering
026how in the world did I sneak in that picture of her uh since she produces um but she has now a partner in crime, Carlos, who was traveling today. So Carlos did that. Adriana, we were outside taking pictures of the scarecrows today and it was a little warm and she said, "Hurry up. We got it's hot out here." And I looked at her. I said, "You know, five years ago you would have just stood there and not said anything to me about it." Uh but Adyana has been here five years uh today. So thank you so much and the reason we've kind of shifted to uh having me ramble on about what's happening is we really are pushing our marketing. We really think that we do uh want um to tell our story and the
027best way to do is through visuals and get that out there on social media. So we will continue to do this. So, Adriana and Carlos, we thank you for your work that you do. And again, um, everyone that's out there and it's parent teacher conferences and those are always exciting times to for us teachers to tell parents, you know, the wonderful things that students are doing and things that we can help support them on. But everybody, please take time and enjoy fall break. Do something for yourself. We appreciate what you do every day here in GSD and you make it the the incredible organization, which it which it is, and it's always my honor to serve as your superintendent. Thank you. I'm humbled by that. >> I forget how much stuff we've done in like
028the past four weeks. It's ridiculous. All right, we'll move on to our governing board update. We'll start down at the end. Mr. Hario, do you have any updates to share with us? >> I never like starting. Um, just stay safe out there. Happy five years to Adriana. Um, and then also just be mindful of our families that are going through a lot with um, just things going on with our federal government. There's people that are scared and I want people to realize that, you know, we need to be cognizant of that. So, thank you. That's my board update. >> All right. Thank you, Miss Wilson. Do you have anything to share for us? >> Well, just uh, congratulations to American and Discovery on your your big uh, championship, flag football championships. Um, and Adriana, thank
029you for sticking with us for five years. It's enjoyable to see you walking around. I always try to hide when I see you, but um, so thanks. Um, good luck to uh, all the teachers and uh, students on your parent teacher conferences and uh, everybody just have a wonderful restful fall break. >> Thank you, Miss Bartell's. Well, for two weeks, I got to look at the uh wonderful pictures of celebrating our students and their accomplishments from testing last year and all the adults that helped them to get there as well as the color run. I kind of missed that. Um but I was there for the football championships and there were some interesting games on the field. Um but uh you know, foul break is literally next week. I hopefully the temperatures will drop below
03090, but uh you know, just enjoy it and come back refreshed. All right. Um, well, congratulations to our flag football teams. Uh, both Brenda and I were out there sweating it out, even though we were just kind of watching the game and gossiping while the ball was being thrown around and and I actually got to touch the football because it flew in my general direction. And I did not embarrass myself when I threw it back. So, I'm so proud of myself. Um, yes. Uh, the color run was fun again as usual. uh brought Phil, my little miniature poodle, with me and he was totally full of color and it took me three times to shampoo him to get all the color out of his fur. Um so he is long overdue for some grooming, but
031he loved it. He had a great time. That was his third time. It was my third third or fourth time out there. And uh we walked the course because I don't run. Uh congratulations. Thank you to the IT staff, to the maintenance staff for all your hard work. um the the district literally runs on the stuff that you guys help us and and get us get us through every day. So, thank you very much for all your support. We couldn't we couldn't have do we couldn't do all the fine work that we do without your assistance. So, thank you very much. And last, um, coming up on fall break, but more importantly, we're coming up on the seasons for fall festivals and trunker treats and costumes and spooky times and times where I don't have
032to mow my lawn because he gives it a spooky look. And that's the story I'm going with. Um, so I hope everybody is setting their plans, checking their calendars, and making making an effort to get out there and do something fun. Do something fun at your house. Do something fun in your neighborhood. Do something fun at your school. and have a great time doing it. Uh, and we'll see you at the next meeting on the 23rd, the long meeting where we have a study session, a lot of good stuff to go over. With that, is there a motion to adjurnn? >> I move to adjurnn. >> I'll second. >> All those in favor? Bye. >> I have a