001good evening the uh finance and law subcomittee shall come to order first off roll call Mrs shavs present Mr Vieira present chairman Dello present first item on the agenda we have the use of facilities see attached memo Mrs monam thank you Dr Dello again this is just some of the organizations that have requested to use some of our facilities they stream back for some that have gone through already and then for upcoming excellent uh just one question here let's see okay NOP great I have no questions any comments wishes of the committee motion to receive imp place on file seconded all in favor I opposed eyes have next up we have a donation uh see attached memo Mrs Monahan I thought we had this already on a previous meeting Prince Henry oh what was the
002correction Mr superintend okay oh yeah at the end okay so the correction is a very simple typographical uh there was a third zero at the end of 1300 and of course it just reads 1300 without the extra zero so we''ve I believe we we already re receive this um but receive and place on file absolutely do we have to accept it do we have to so I'd make a motion to accept the 52 GI cards and the amount of $25 for our multilingual students from The Prince Henry Society T in and would it be appropriate for the superintendent if he hasn't already to send them a thank you yeah awesome seconded call in favor I opposed eyes have thank you so much next up we have disposal of surplus equip request we'll start off with
003the gallagan elementary school and then we have extended daycare then we have two Hamilton Street I've looked through the different properties and different schools comments questions suggestions I have a couple of questions sure Mrs sh um there's a few teacher desks in here that say fair um but I look at the date of what they are are they that bad because they are because I just know that at the high school like a lot of the teachers are sharing classrooms I would not put these in classrooms that's not I that's why they're here for Surplus I would not put them in classroom no the other thing I would bring up is some of the items that were in Two Hamilton Street I know a few of things were from TCMS I know there was the
004softball league um Champions um Banner is this something that's going to go up that someone can buy um my I mean after the committee declares the item Surplus yeah I'll make I'll share my recommendation okay okay because I just don't want it to be um you know trashed or anything I'm sorry but neither do I yeah okay so that was my concern was there is a couple of a couple of things that other people may be interested in purchasing Mr VI superintendent would you be uncomfortable sharing it with us before we demons I mean I prefer to know so the items the items that were declared Surplus that are not related to Hamilton Street once I declared Surplus my recommendation and I did check the policy would be for us to have a yard sale
005where people can come in and purchase the materials again that are not related to two Hamilton Street the two Hamilton Street materials my recommendation and I've been in contact with the and someone who oversees one of the alumni groups for coil Cassy my recommendation would be after the declared Surplus that we donate the um items that are still remaining at Hamilton Street to the alumni organization affiliated with cl Cassidy I I have a suggestion if I may so let's take these individually if we could so let's go back to disposal of surplus equipment uh let's start out with the gallagan elementary school which of the committee I I would make a motion to declare the items Surplus items and allow the superintendent to uh have a yach sale on the property at a future date
006yeah I second that okay uh all in favor I opposed eyes have it the next item is the extended daycare is that also known as 66 Summer Street same action if if I may uh you're going to report Out Mr chairman on the on that meeting that took place on the 28th of February I thought the intent was to just have a yard sale and just give it away the the discussion was to have a yard sale and post the items for sale on the property was my understanding little at the property so people can come by okay that was your recommendation correct superintendent so the recommendation is to add a add a future date for the tunon public schools to hold a yach sale open to the public and sell the remaining items on
007site and that is uh relative to the extended daycare also known as 66 Summit Street right correct motion that's in the form of the motion right corre seconded all in favor opposed eyes have it and the third item is to Hamilton Street which to the committee Mr Vie I I would um if we could if it's going to be declared Surplus again that it goes to either a historical society and alumni organization or um an entity similarly I I don't know if anybody else has any comments or thoughts or and could we add that this would probably be gifted not old I think it would be a good idea to gift it I agree I second that second so the motion turn it over to the interested party Alumni Association the folks you've talked to
008right and as a gift and not as a i it should go as a gift good all in favor I I opposed eyes have it thank you so much next up we have coaching for change see attached uh so this would be relative to a warrant uh are they on the warrant tonight I believe they are they are okay uh any questions concerns I don't know why I didn't see this in my packet but oh let's see wishes to the committee I would if there's no discussion or further presentation I would make a motion to receive and place on file seconded all in favor I I opposed eyes have it uh next item is facilities update facility due work orders and there's something from Mrs monan here let's see I I guess my concern is
009if I may uh the last uh last paragraph moving forward I'll continue to provide monthly work order updates however with limited access to the master Library I will only be able to report on school related work orders rather than a full comparison with the city's data could you let me know let us know what that means Master Library so if you see the first paragraph it states that um we are now switching over from facility dude to what is new a new software system called Master Library so the functions of Master library is not similar to what we usually do with facility dude so that is why um Mark fedus had stated that it's going to look a little different going forward okay is this a city change yes yeah it's there new maintenance software
010that is it's definitely much better okay but the report reping I'm sorry Mr VI thank you Mr chairman so in in order for us to calculate or to have an awareness or understanding of what percentage of the work orders the The Building Department intake so from Taun and public schools can only come from the city going forward you can't correct that's what my understanding is what the view that um Mark frus has it is only the school department view okay thank you okay but we will have the the information provided to us as it's provided now just from a different Source right we're not and we're not going to be able to compare how many work orders that like uh from the city and the school department we will only see what the school department
011is putting in for work orders and if I may how do we know that those work orders are going to be completed in a timely manner by the city side because they are being monitored they are being monitored by by Mark frus and touching base with the custodians and all so they do monitor things so if we are not having any issues with the building department taking care of our buildings if we do have something we ask them to to escalate I I I feel differently on that but I'm sorry go ahead Mrs M hand no that's okay um but we we work with the city the city officials and they escalate things as needed okay thank you Mr VI I I think the intent of the number originally too was um the indirect cost
012that the city contributes is that correct superintendent yeah we'll have a conversation with um we'll have internal conversation to discuss how we can possibly become a power user on Master library because I know the origination of this memo was to ensure that uh the 75% net School spending number that gets allocated to the building department that it's being met and you can see that the bu the city In fairness is at 76% so they're exceeding the 75% of the bill Department work orders being Affiliated to the school department so we'll have an internal discussion and figure out how we can continue to ensure that we're getting our fair share from the city thank you uh if I may the other concern I have is the Ada I know that sometimes the Ada issues come up
013that we're not uh taking care of uh certain requests uh and then it falls on the the city Side not the school side are we able to monitor that as of right now the only reporting that we have that has been in the past was that master um Ada um report we have finished that out with the city so we have nothing that is going forward the only thing that we have to provide to the city now is that if we have any new construction um projects that we are going to provide any Ada um necessary Ada um fixings or adjustments but if there is anything we work closely with Donna De corpo she lets us know if something is not working properly or whatever it is but again I I don't see that to
014be an issue okay just to be resolved in a timely man that's all I'm looking for thank you uh wish of the committee on the facility receive and place on file second all in favor I oppos eyes have it bills payable fy2 the amount of 1, 2,972 Mr VI thank you Mr chairman I make a motion to pay the bills in the amount of 1,21,000 sure it is um we are about to embark on recruiting so what we do is we get some recruitment stuff you know your little trinkets that you get at um at a job fair okay a job fair anything else yeah I got two more please sure please um on page four I know it's being paid by a grant but what is that um it's Apple Inc for the $5
0155,976 these are iPads for special ed students okay and on the same page that comtronics a bearcom company for 2,400 that is our Motorola it's like a Motorola the walkies that you see in the schools so that is for um batteries and some new radios okay that's all I have thank you thank you I do have a couple items uh on page 20 uh the3 $ 3,56 Pavilion floors oh I have that one too what was I see the big amounts what's that for but that's what there's two of them right so the first one is for the de house flooring so we put some new flooring down in the D house office and then the other one is the Bennett gym floor replacement that's the 87,000 yes great thank you and I believe I
016have one more let's see uh okay on the page 22 uh voucher number 24521 the amount of 9,882 if the make of the motion would amend it to uh include me as voting present to Pride Inc since I serve as treasur co- treasure and on the board of directors if you so amend so amended Mr sh will you second that pleas second thank sorry thank you and the last item um we had a a item on on a warrant regarding um oh my God Cohan the Alternative High School that we pulled out uh is any action done on that yet I'm in the process of researching that okay great okay so all in favor I I I opposed eyes have it thank you and motion to adjourn seconded all in favor I oppose we are
017adjourned thank you