001from 6:00 to 10:00 p.m. Tickets were sold for $8 between April 7th and May 16th. Professional photography company Smile Pro was also in attendance to capture the moment. To attend prom, students were required to eligibility requirements. They were also required to attend school until 10:43 with the exception of seniors attending the 9:00 a.m. Burka Elementary School event. Guests under the age of 21 were required to fill out a permission form for security and safety. June 2nd, senior breakfast was held as well as vocational awards and graduation rehearsal. Students arrived between 8 and 8:30. There were their graduation tickets were distributed. It was allotted for six guests per student. This was then followed by the senior cookout held at the Bora Elks. It included a food truck, music, and long games until 2 p.m. June 5th
002was the date of graduation. Everything went smoothly and was an overall successful event. That night was an all night grad party. It started at 10 p.m. and concluded at 5:30 a.m. The following day was June 6th. Although it was a the following day, June 6th, although it was a free event, signups were required. The event consisted of food and beverage, a DJ, video gaming truck, inflatables, selfie station, hypnotist, caricature artists, henna and airbrush tattoos, angel card readers, RC car racing, student versus teachers games, and alumni shirt distribution. The last SAT test date was June 7th and required registration by May 22nd. It is a $68 test fee. However, this is subject to change based on additional reports or tardiness. Students had to register via College Board. The exam lasted approximately 3 hours. Students on students
003can practice with Blue Book and Khan Academy courses. You may remember earlier in the year I had brought up the idea of a miniature library on behalf of the anti-bullying club. I'm excited to announce that this was approved. I had amazing I had the amazing carpentry students build the box and DVC students ped it. We chose to place it in the preschool since those students do not have access to our regular resources. Last Thursday, June 12th, we filled the shelf with children's books. The anti-bullying club is ecstatic to have finished the project to show what we've done over the year. Fall sports information includes the following. Football will meet August 14th for uniform distribution and conditioning. However, JB and varsity will meet the following day, August 15th. Soccer, cross country, golf, and volleyball will attend
004a session on August 18th. For grades 10 through 12, elite athletes are welcome to attend a free sports physical day on August 14th from 1 to 4 p.m. and will be held in the school's nurse's office. No appointment is necessary. Students interested in taking Spanish during the summer must submit their application forms as soon as possible. The summer session will last from June 23rd to August 31st. And to conclude my final report of the year, I would like to thank you for the opportunity to represent Shashi student body, but most importantly those who elected me and supported me in this role. I am very passionate about making sure each voice is heard, which I think was very successful throughout the course of the school year. I have a lot of ambition and new ideas to
005share with you next year. So hopefully I'll see you next fall. Thank you. Have a great summer. Very cool. Nice job. Consent agenda. We have two legal bills. One for Howard Greenspin for 3,190 and one for CM Education Law for 1856 285. approval of and approval of the minutes of May 27th. Can I get a make a motion we accept the consent agenda? Second. All those in favor? Ian's vote. Um unfortunately business manager is not here today with any kind of report handed to you. Um I was just going to point people back to the packet that was shared. Um, she was she did provide some information um that I believe was sent out which had a I'm sorry I can't seem to locate it in my file is up here. Oh, wrong file. Um,
006it had this this cover sheet on it. Um, says June 9th, 2025. Um, again, this was as of June 9th. This was all the information about where each uh cost center stood um based on the department codes, which ones were overspent, which ones were underspent. Um so again, um please um reference that. I I do believe we're going to talk a little bit more about this um when the budget subcommittee reports uh a little later on the agenda. Um but this is this is all the up this is the most up-to-date information that I have at this time. Okay, Tony, she sent that on June 9th. It was printed on June 9th. I don't I think it was shared as part of the packet. It was part of the packet. Okay. Yes, it was. Does
007anybody have any comments on it at this time or do you want to wait till the budget subcommittee or All righty. Superintendence report. I think this might be the earliest I've ever been up. All right. And I am uh I I actually tried to keep this short and sweet tonight. Um and hopefully um we'll get through this quickly as well. Enrollment update. Uh it has not changed. We're still at at 1265. Again, I think there was only about three two or three weeks between our May meeting and this particular meeting. Um freshman class is holding steady at 348. Uh again, we are going to look over the summer and see um you know, if we have some kids that, you know, change their mind, decide to go back to the sending districts. we already have
008a plan in place to try to back fill some of those slots off the wait list. Um and if we exhaust the weight list to then reach out um and probably do probably do a social media push like these are the programs that we have available. You know, if you have a student that's interested in them, please reach out. Please apply. Um grade 10 at this point in time. I I mean I think um we've exhausted kind of all those avenues to try to recruit kids and backfill there. I think you know that's that's going to end up being you know around 300 kids. Um, and obviously grade 11 is now going to move up to these seniors. And so we're going to have, you know, have a senior class of about 300, a junior
009class of about 300. Uh, we should have somewhere between 350 and 360 10th graders. And we're looking at bringing in between 350 and 360 nth graders. So we're slowly moving that bubble across and hopefully another year or two, we'll we'll be back to more more robust enrollment. Um, last co-op update, co-op update, excuse me, for class of 2025. Um, Sophia had mentioned, uh, the last two years, we've actually done a, um, kind of a recognition for them, similar to what we do with the John and Abigail Adams scholarship winners. So, any student that had accepted full-time employment with their co-op employer, um, we invite them down, we recognize them. Um, this year, we had so many, we actually had to do two separate pictures because we couldn't fit all the kids together in one one
010picture. um we do have plans to continue to grow that and there's already been some conversations about how we can um we can add on to that and um if if you are on on social media or any of the other school the other vocational school websites this has become kind of a common trend in a lot of places are there it's almost turning into a signing day kind of activity um which is kind of our long-term goal and that's where we want to go with this um but again we had we had up 67% of our seniors were on co-op 11 or 13 kids. I think it was right around 85 of them that accepted jobs with their co-op employers. Uh some of them are still staying in that trade but maybe accepted a
011position with a different employer or change jobs. Um we had over 100 almost 110,000 hours worked by that class which I think is amazing. Um and those kids made just over $1.8 million there on the time they on co-op which again is is another great um I think is a great outcome for the students. It's a great outcome for our local businesses and industries that that rely on our kids to uh to help support. Um again, this breakdown hasn't changed much. I think it went up by one um since the main meeting. Um five Bedford students, 74 Bill Rick students, 16 from Burlington, 50 from Tukbury, 68 from Wilmington. Uh and again, that was the class that just graduated a week ago, week and a half ago, whatever it is at this point in time.
012class of 2026 is our juniors. Uh this time of year there's always a flurry of activity. I know this the the Corey reports have been coming in fast and furious for kids to go out and get their placements done before the end of the school year. Um we already have 30% of our junior class, 90 students participating. That number will probably increase, I'm going to say, by another 10 or 20 students before we hit summer vacation. Um they've made almost $108,000 so far and worked, you know, just over 6,600 hours. Um you see we're supporting 80 employers currently. Again, that that number should have up as we get more kids that go out and start to participate in this. Um, currently we have two from two from Bedford, 34 from Bill Rka, four from Burlington,
013uh, 22 from Tukbury, 28 from Wilmington, and like I said, it's 90 out of our 300 juniors, so it's 30% that are currently participating. Uh, admissions update. This was as of um, last week. Um, I think I I apologize. I think I forgot to change to change the date on the slide. Um, but you can see we still have 77 students that have been weight listed. um we were up to 99 students that for whatever reason either declined initially or have since changed their mind about their plans for next year. So we will continue to maintain that weight list, we'll continue to work through that um right up until right up until and through the start of next school year. Um so again, if we continue to have kids that you know over the summer
014decide that they want to stay in their sending community or a family may move or whatever it might be, um we will continue to actively monitor that. Um, I believe we're hovering right around that 350 mark. Um, we typically leave a little wiggle room uh just to see if we have any uh any student any of our current ninth graders that end up repeating. We want to make sure that we have space for them. Um, so we we usually kind of hold around that 350 number till the end of summer and then we try to get as close to 360 as possible to start the school year. Um, we did not have uh we and I'll I'll be honest, there was a lot of discussion amongst the leadership team with the 350 freshmen we had
015this year. There was some concerns um that when students got their final shop placements if it wasn't their first shop choice, were we going to have a lot of kids that made that decision to go back to their sending schools? Uh to date, it's only been two kids. Um which I think is amazing. Now, I may have just cursed myself and over the summer a whole bunch of them may make that decision, but um uh so we we were really worried about that and that was something that we were we were closely monitoring. But it really hasn't seemed it seems like even if the kids didn't get their first choice, um their second or third choice was something that they were still interested enough in that they still want to be here and it's still
016something that they want to pursue. So, I think those are those are positive things. Um and again that that's the another one of the downsides of bringing in the bigger groups and we only have so much space in certain shops and if if one or two programs are really popular it it does cause that ripple effect where kids end up in different places. Um admissions update on the class of 2029 and I think this is just an update from um the last time as well. Weight list is now combined by score. Um after April 15th we move to a combined weight list. So regardless of which community the students from, whoever's next on that weight list is the one that get gets offered admission. Um we did change our admissions policy last year to say
017that any late applicants we wouldn't look at until after July 1st. So we currently have as of the other day we had 11 in the queue. Um which were kids that for whatever reason decided to apply after the application deadline. Um so we will we will take a look at them when July 1 rolls around and uh at that time we'll see where they end up um getting placed on the wait list. Um couple of other updates. Um there had been some conversation in the past and I actually had I had a chance to connect with one of our current faculty members. Um there was a suggestion to do a memorial bench andor tree um for Tomo. um a student had reached out uh and I believe a parent had reached out um and I
018asked them to uh to work with a faculty member um just so we have a point I have a point of contact we have a point of contact um they come they've come back with a couple of proposed locations um Bob Lawler our facilities director and I kind of looked at um the ones they proposed we have two potential spots to put them um what what my intent is and what I'd like to do is um work on this over the summer, come up with a plan. Um I know that this the students were planning on fundraising to help offset the cost and potentially pay for all of this. Um what we're looking at doing is putting the bench in the tree um somewhere up in the vicinity of the soccer field, um baseball field,
019turf field up there. Um but in a location where it's not going to impede on the field in the future. We didn't want to plant something so close that the tree overgrew the field or cause other issues. So um what we'd like to do is dedicate it um probably at one of the home games um in the fall. So um over the summer we'll work on pulling all of that stuff together, finalizing the location, and then we come back in the fall. Um I mean some of the shops will probably be involved in in you know we had talked about having maybe a little slab or or a little patio for it to sit on. Um and then hopefully we can do something nice in the fall to recognize that. Um the other piece here
020is is a little a little bit more housekeeping. Um I don't know how many of you got the notification in the mail. Uh the MASC MASS conference registration is open. Um I know uh it was it was uh the intent of my outgoing assistant and my incoming assistant to work together on those registrations. So, if people can please let us know uh sooner than later so that if you're interested in going, um I've said this many times. I I go to the superintendent's conference. Um I've been to ACT's national conference in the past. I've done some other things. I actually think this is probably one of the best run conferences um based on the variety of topics they run. Not location. Well, I didn't say location. Um, but as as far as what they offer
021and and the, you know, and the things that you can take away and the different the different workshops you can go to, I I've always thought this is one of the better ones that's out there. Sounds like you get us in that place last year. Yep. That's awesome. We'll look at that's why I wanted last year's uh we stay we stayed in downtown Hyenas. didn't stay at the actual resort any conference center less than um so again I I didn't include any pictures or updates we we have I think I've said this before we have like four pretty large scale projects that are going on they're all coming together um Sophia our student representative and I were talking a little bit before the meeting um the Cosmo related room renovation is probably about 75% done
022at this point in time um all the workstations and tables and mirrors have been installed. Um we've started to bring power into that space. There's some some final um electrical installation stuff that has to be done. Um they were moving the old cabinets and stuff out of there today um in anticipation of uh finishing the painting and doing some of that other stuff. So that's well underway. Our new business technology space um all the walls are up, everything's been framed, all the drywalls done. Um the ceiling grid is in the classroom area and about half of the ceiling grid is done in the in the main area of the shop. Um all the all the rough wiring's been done. Lights are up in the classroom area. Uh so that's progressing nicely. Um the masonry build
023the uh the contractor for the masonry building is supposed to be back on site tomorrow to do all the finished grading um for the sidewalk slashd driveway access, whatever you want to call it. um patch all the asphalt, do all the stuff. So, they hopefully will be out of here in a week or so and that project will be wrapped up. Um we have sprinkler we have sprinkler installation scheduled for over the summer. Um so, we are we are on track um to have that open in September when the kids come back, which is a great thing. Um and then I was actually I want to get out of my office for a few minutes this afternoon. So, I took a walk down the metal fab. Um I believe there's only four pieces of equipment
024left in the whole metal fab shop at this point. Everything's been cleared out and stored in automotive. They will be in next Monday to start doing the Actually, I take that back. They will be dropping off equipment this Friday to start doing the floor and metal fab next Monday. Um, we have the floor contractor lined up. We have the painting contractor lined up. Um, we have the the ventilation people have been in and done some preliminary work. They're going to be back later this summer. Um, we have a bunch of electrical work that will be completed by some of our staff members. So, um, that is rolling right along. Um, and we are, um, we're under budget at this point in time. We actually have some money, uh, some some of the stuff came in
025under what we had estimated. So, um, we have the ability to kind of take another look at is there another piece of equipment or something else that we want to add down there towards the end of the project. So, that'll be great. This is tech project. That's these are the space that that's the old bakery space. Okay. Yeah. We said we're going to make classrooms. Yeah. But you we had originally planned to put three classrooms in there and then um what we ran into was it was two was easy, right? Um the third one trying to get a hallway in there or how we were going to access the third one, we ended up with some really weird shaped rooms. Um and then there was a convers actually I believe it was the director of
026facilities said, "Hey, why don't we take business tech currently has three classrooms? Why don't we take business tech, make a new space for them in here, take the three classrooms. So, we've got three classrooms. We're just going to move business tech over there. Going there. Gotcha. So, we'll have three new science rooms in the fall. That's good because we need the space. That's great. I I think I'm good. Anybody have any questions? Superintendent, I think we're good. Okay. Subcommittee reports. audit subcommittee. Um, I guess I leave you. Oh, lucky me. Thanks, Charlie. Chairman's not here. Better get a better get a gift card or tell one of you. Yeah, he was here last night. He's going to He's off on vacation. I He doesn't like us. He stopped me and does a happy job. Thanks,
027Charlie. Um, all right. So, last night the audit subcommittee meeting I think had the longest meeting I think I've ever seen, which was two two and a half two. Um so uh John I butcher his name Jazawitz from is now CBiz came in to present the um the standard uh the management letter the um standard financials um for our review. Um it was a pretty hearty discussion um because of the items if you read in the management letter that were noted um you know two significant deficiencies. Um one was a more of a recommendation. Um but you know some major things we need to address. Um one being the cash wreck consiliation process. Um the other one they noted was um to have a better process around monitoring to budget actuals because they did note
028like a significant incumbrance that we didn't have enough funds. Um then the other was just general coding in the ledger. So yeah and then we kind of discussed the um as part of the fiscal year 23 audit we discussed um they had provided recommendations from that Um, so that's another thing we kind of, you know, did have the understanding that I think some of it was going to bleed into the 24 just due to the timing. Um, and I think everybody's aware that because the timing of the prior auditor, that's what kind of put the one so far behind. They had significant problems reconciling because as part of any audit, they have to basically confirm prior balances. And that becomes really important when you transition auditors. So I think due to the timing plus that
029plus the additional things we've come have led us to where we are now. Um so um you know I think things that came out of it were um we also found out with END that basically um that we have to get this certified. So one of the things we uh wanted to bring to the full committee's attention is that it's you know we did ask the auditor what's standard practice like some districts you know do their own END and then submit it but there is some but it's you have basically what's called an engagement letter basically which is part of your services but then there's also like uh additional services you can take on so that's typically you said it's more on the former which uh schools typically do themselves but this year because we
030need to get it certified by 6:30. Uh we're requesting the committee to approve the additional fees for CBiz to basically prepare it and then the superintendent will submit it because it needs to be submitted and certified by 6:30. Um because in this year's budget, we've allocated $750,000 for the funding of the stabilization fund plus the additional 235 for the fieldhouse. you're looking at close to a million bucks. So, that's the one thing we wanted to bring that one. Um, and then the other thing they did note, we hadn't done a student activity fund, which again mean you can explain it better than I can, but the that kind of falls out of like GSI regulations, but I mean, as he did note for many years, they've had a lot of problems with many school districts
031with like fraud and other things. I'm not saying that's what's going on here. without just saying that that's was another recommendation we thought it would be good to do. Um and just for people's understanding that's usually not done as part of the main audit that's done as part of like a secondary audit. So we're requesting um the additional fees for CBiz to basically perform a student activity audit um uh basically to do basically now. So they would kick that off. So that's uh what we're looking to um and then you know basically to so I guess I'll read the first the motion is was made last night to to the full school committee that authorizes CBiz um to perform an audit on the 2024 student activity accounts and approve extra fees for the completion of
032the 2024 audit which is basically to do the filing of B&D. So that's the first motion I'd like to the cost what what's the cost of that? They said that the student activities, $5,000 and the additional fees probably and just to clarify the the additional fees was was END but it was also the cash issue. So they they're looking at between three and $5,000 for that for that service as well. Um and just one just one clarification from out of last night. I did get a followup from John today saying that um the rep letter that he had promised to get to us hasn't made it through their final approval. Um he anticipates us having it tomorrow. Um but he just just so everybody's aware that I know he had promised that last night meeting
033and then sent me something today saying he didn't have it yet. And just as far as people's timelines to understand, basically Tony's email that he sent out a month ago that talks about the timeline of END. I think this year it's very important for people to understand the timing of that to get approved. In past years didn't matter as much, but basically because this year because if you're if you're moving funds out of your END, that's got to be certified and and that was voted in the budget. So I think that's another piece why we need to get this done as part of that. I mean you still want to have a good process going forward but you know I think that's another key thing to note. So I don't think C biz will be
034doing this in future years but I think in order to get it over the finish line that it's accurate and correct for this year as an anomaly. That's why we are author we're requesting those additional fees. So I think that's my motion. Do you want a long I'll second discussion? Any discussion? So this motion, excuse me, is to move the funds to allocate allocate the funds to pay the auditor. Yes. Plus any additional cost or the whole bill? It's the whole bill. So, $5,000 through the student activity fund because we feel we feel like there's enough on the table to warrant that and then three to five to Tony's point for the additional cash reconciliation slash uh so do you need to have up to 10,000 amount or I think it's more I think it's
035more just that's the ballpark. I think it's just you keep it general just to say because it could potentially that they come back and say that it's $12,000. I mean, I think the student activity one's going to be five because that's in the in the We want a set amount. Do we want to say up to 10? That's And where does it come from? Is it is there a place that it would come from? Uh I I'm we're going to have to dig through the budget and figure out where we can take it from. But the student activities from what then? Student activities is like uh you know, the class of 2026, the friends of the ice hockey team. Okay. So any any group that fundraises or collects money then gets deposited into account and
036then gets expended by the school district is considered student activities. So athletic as well. Yeah, some of them would be. So by so what what he told us last night is is by regula it's not law but by regulation the department of ed says that has to be done every a minimum of every three years. You can do an internal audit on the two interim years if you want to. Um we haven't had one done in a while. Um so he was he's recommending that you know we well he had recommended doing like a combo 23 24. We had a conversation last night. We're going to do 24 and then see. So they're auditing our student activities account. I understand I understand deposited the money was deposited. There's a lot of money being moved in
037and out of there. We signed the warrants 15,000. Thank you for all that stuff. Even though this one's not required by Desi, I think there's enough here to warrant that condition. So, do you want in the amended vote, do you want it to say up to $10,000? I think it should. I I can I can browse on to make it fit within that budget. All right. So, we all set. All right. All those in favor? I. Any opposed? All right. Unanimous vote. Uh the other motion was made to accept the financial statement and auditor's report as presented. Um we accept that for 2024. Everybody should have got a copy of that. Making that motion. I'll make Yeah, I'll make a motion. I'll second it. Any questions? All those in favor? Any opposed? Um, one other
038thing I talked to Tony about is I think there's enough stuff here and enough concern. So I did talk to the auditor after the meeting about CBiz. A lot of these auditor firms have like internal like as a separate it's not like they have you know audit services but they also have consulting services. So basically they have a division that does like internal audit will come in review prepare a report. So, I'm making a motion or put not yet a motion, but a topic for discussion to basically say I think it's time that basically we give the superintendent to it doesn't have to be CBiz, but to solicit some bids to basically talk to a couple of firms about coming in to do a full I mean, maybe we start with the issues that are
039here, but in my opinion, there's enough here that I would say to do a full-blown internal audit to review and prepare process process. Yeah. And that way you have everything documented. It's on paper and basically then you can refer back. That's my topic for not not a motion but as a topic for discussion. Would that be a future agenda item or is that more of a conversation? I think it's more a conversation for now for people to then you can make a motion. Anybody want to chime in here? Good idea. There there certainly seems a need um with fluctuations that are happening in the business operation. Um at the moment um these may become timing when it when that um complete audit function served the most purpose. presumably uh when we're stabilized on the man
040the management of the of the business office going forward. But I there certainly does seem to be a need and I assume when you say when you reference Kent what you see here I mean it's the things that the auditor has already found certain areas that need to be improved etc. and also certain deficiencies. Yeah. And as the auditor said that they do an audit, that's only scratching the surface. Like that's basically just coming in and testing certain things. That's not a full-blown like So he used the term forensic forensic. Exactly. Yep. And for another thing for people to think about too is you're about to go into an MSBA project if we have this issues with the standard stuff. Yeah. What are we going to do when the MSBA comes starts knocking about? And
041that's the other thing we had noted with the auditor was basically like a lot of the findings from last year were recommendations have now become deficiencies. Now what happens or sorry significant deficiencies. What about next year when you go into and those aren't rectified and basically now you got things on your audit report that could impact like the ability to borrow money come back federal aid. So there's a lot of stuff to think about or even the MSBA if they start sniffing around ratings like ratings. Yep. Thanks. Okay. So, do you want to make a motion or was that whole thing a motion? I would I would make a motion to I would say authorize the superintendent to solicit bids for a full-blown internal audit review from at least a couple of firms to figure
042and and we could pair it back depending on cost. And so, Get a second to that. A second. Would you want to have something in place by the fall? Is that the idea? Like going into the next school year? Yeah, that makes sense, right? And I think we want to do something before soon. Yeah. Yeah. How long does it take to get multiple bids and how quickly do places like this work? The guy said last night they could put him in touch with the whoever the department talking within a week or two. Yeah, it could make it happen. Not that we did. I'm not sure if we have to go. You really have to get three. No, I don't think we have to, but we can we can explore multiple options because I think it
043still only takes we could also look we can try to engage as well. I mean there's I think there's some different some different avenues and maybe it's these are the different avenues we can go instead of here's three companies kind of thing. Um but yes, we wouldn't use a real audit. Are we solicit? We could potentially could. Okay, I'm just going to work I understand. So they have different divi and I was a little confused about that initially with um when he said that they had helped with the cash reconciliation issue because I'm like how can you be doing that if you're the one that's auditing our practices but there's multiple divisions within that company. So like the division that that John Jazawitz works for doesn't have anything to do with the division that does
044the cash reconciliation and END piece. That division doesn't have anything to do with the division that does the forensic audits. that div, you know, so there's it's a big enough company where they're all kind of separated their own little silos. Like even if you separately had came in and you said he had some firm or some districts that basically contract to do E and D that's a separate department that does so they're all separate separated. Yeah, sounds good. I don't know. I still have a little problem with that. Okay. But so essentially we're asking them to give us an idea for processes, right? In terms of Right. Okay. Got it. Makes a lot of sense. Yeah. And the audit is essentially, you know, do the books balance? Do do the numbers do the numbers in
045the ledgers match up with what you're saying you've done and spent accounts do you have? This would be more a show us the documentation of where you got this number from, how this was derived, who collected it, who signed for it, all that stuff, who's entering what where. Yeah, sounds good. Like the issue you brought up, not that we need to go there, but today that would have been like Oh, yeah. Did they um say that we would be able to get it done in time? And I he said he's going to do everything in his power to make it happen. Um he did send me the updated stuff today. Um I don't have a point of contact at Do so now I have to try to figure out who it is that that needs
046to be resubmitted to. So um that's that'll be on another thing on my to-do list tomorrow with my controller. So yeah. Okay. All those in favor? I. Any opposed? Unanimous. All right. Kent. All right. Let's blame the guy that's help Ron. Budget committee. Budget subcommittee met this evening. Um we discussed one of the many things. We're asking for your approval tonight. The fiscal 25 encumbrances. Um this was sent out to myself. The uh incumbrances um include a total of 193,000 85,000 for health insurance, 48,000 for summer salaries, 35,000 to update the access control system, and 25,000 for for programmable sign. Tony, if you want to elaborate. I think the whole committee got that. Okay, I think I think it went to my and the budget subcommittee members. I'm sorry. I hope everybody seen it. I
047rephrase that. Restate that. I hope everybody has seen that. Does that sound correct? Thank you so much. Um Tony explained about the money. Go ahead. So again, just to kind of go down through this list. So um $85,000 is the difference between what we budgeted and what we should have paid for our 80% of the health insurance. Um, so again, we want we want to make sure that that money is transferred into the correct account. Um, summer salaries, we've done this for years, but we've never actually had a cost center or a a place that it lived. So, it was always buil under other whether it was building maintenance or it was built under overtime or whatever it was. So, again, these are our these are some of our vocational instructors. Um, we've done this
048for many years. we pay them to come in over the summer to do plumbing repairs and to do electrical work and to do carpentry work and to do all that other stuff. Um, that is is a very high estimate. I do not anticipate us spending that much. But again, what I want to do is I want to start tracking that um so that we, you know, moving forward, we can budget year-over-year and say this is how much money we need to have um and this is what we're going to do with it as we go forward. Excuse me. And this is separate from the teachers that are teaching summer school or the teachers that are teaching summer programs. These these are people that are actually in here doing um like trade related trade related work.
049Okay, cool. Um and then again the uh as I explained explained to the budget subcommittee earlier um the access control system is what runs our security cameras and the um the badge access to the building. Um, we do already have some money in the capital budget for next year to upgrade some cameras and to do some other stuff. What we found out is that the um the system that runs this whole or the the controller that runs this whole thing uh is no longer supported um by the manufacturer. Um we don't have to do this right now, but it would be in our best interest um as we're doing the updates to have this updated as well. if we don't do it, we could probably get another couple years out of it if we have
050to and we don't have the money at the end of the year, but it just made sense where we're going to upgrade some cameras and we're going to upgrade some of the access points um if we have the extra money to try to roll it all into one and take care of it this summer. Um and then the last item was those of you that have been here for a couple years remember the early conversation. Um there is um a sign, a display out here between the two main entry doors um that I believe is is vintage, probably 1975. Um and we've had some conversations about having a sign out there that we can put a programmable message on. Um you know, kind of up upgrading that whole Excuse me one second. Sorry. went through
05185, 48, 35, and 25. I was just going to mention that we a few of us went to a retirement party to and it was wonderful, wasn't it? Wonderful. And it was interesting watching videos and stuff about listening to the stories about the different teachers and administrators and secretaries etc. It was it was a good time. It was a very good time. Yeah. Establishment did a good job. You all set on that. So yes. So those are those are the things that I'm asking to encumber if we have available funds. If we don't have available funds um I did prioritize those in that order. health insurance, summer salaries, access control, and programmable sign would be the the order that we would want to uh we would want to address them. Uh I will make a
052motion then that we do one word this um vote to accept the fiscal 25 incumbrances. Second. All those in favor? I. Any opposed? Unanimous. uh the rest of our of our meeting this evening, we talked about the status of the fiscal 24 END. Tony updated us on that and fiscal 24 takeaways and the timeline was um hopefully as we move forth the END gets certified in a timely fashion in the fall. And so by March 31st of next year, we are that's our target date of 26. Um Tony, you want to speak on anything? Um just one reminder about the um temporary measure to authorize um and to be a budget transfers and utilizing the same electronic format that we do for warrants. Oh, correct. Yes. Thank you. That's okay. I didn't know if you
053wanted to um Is there something else you want me to comment on first? No, the other um we have to put that through when the memo to designate purchasing. That's a that's a different conversation. Okay. No, I understand. We had a discussion Thank you, Tony. We had a discussion tonight that uh rather than gather everybody to try to have another meeting considering we have summertime approaching, everybody has schedules all over the place. Can't do it in August 1. So, we decided that we would ask the committee to approve the electronic help. How do we go with that electronic? So, a temporary measure to approve end of year budget transfers utilizing the same format that the warrant approval. The warrant approval follows. But you you had a caveat on that. What did you want? I want
054everyone to respond to it whether it's an I or an so the document needs 10 responses not just document will be sent out by so it would probably rub I mean Mary Rubio is the one that sends up a war information so this time it be have to just discuss the format with her I think it's see easy to do document will come out please respond to it All of us whether you we have to have approve or disapprove. Will it be a docy sign or will just be an email reply if yes or yeah or no? That's gonna have to be gonna have to be docy sign because now it's docu sign but how are we going to indicate yes or no docuign docy sign we'll have to work on okay will have to
055be a checkbox yes or no and a docu sign sure it can be done a signature because of the current situation because he doesn't know what because of the yes we're not sure exactly what we're going to have know when it will be so that has to go out what do we say pat uh by the 15th by the 15th of July we need to verify that but we're we're pretty sure it's July Okay, we have a little wiggle room on that and so we ask you all to respond to it and we'll figure out Mary with a little check box so that can be done and that will allow us to the end of year transfers and what we also talked about there is some stuff in that's already listed in the budget. So
056like there's an op there's an OPAB um budgeted amount. Sorry, I don't know why I couldn't think of that. Um, so all the ones that are already listed out in the budget, we will start with because we really don't need the approval for that. It'll just be the ones that are left at the end. Like if we if we have additional money and we want to put it in health insurance, we have additional money, we want to put it in OPED, um, that's that's kind of where this will will fall. Um, unfortunately, at this particular juncture in time, we don't have accurate numbers as to what that's going to look like. So, I think I made the motion to um allow the I'm sorry, Karen. I have the whole motion. Okay. All I need is
057a first and a second. Okay. I made the motion. Second. Does anybody have any questions? So, this motion is really to allow him to do this. This is the process and and you are approving the process, but it's mostly to allow him to do this process as we do with it. And then when this thing comes out, there's an opportunity to ask questions about it or have concerns or what? Good to Okay. All right. All those in favor? I. Any opposed? Unanimous vote. I think that uh that concluded our meeting. We just discussed the right um it was a nice short meeting. It was a little um it was shorter than than the audit committee. Mr. W. That's all right. Um, no, we discussed the March 31st is if so, if I read that correctly,
058Tony, the idea is if the target date and END would be certified and we ideally we'd like to have END certified earlier so that when we go out with the budget, we already know it's been approved and we're not we're not waiting for decision from good. Okay. Okay. Thank you, Madam Chair. new business about the school improvement plan. So, um again, this was sent to everybody ahead of time. Um this was drafted. Uh Principal Cook worked with um you can see all of the people that are listed here on the school council members. Um she does meet monthly throughout the school year. Um and again, these are the recommendations that came from that came forward from them. Um to her credit she has also aligned it to the district strategic plan that this group approved
059uh a year ago two years ago I forget which what the exact date was. Um so again looking at you know the objectives of the number one objective of teaching and learning second objective of access equity and outreach and the third objective of infrastructure. Um so if you go through this she has connected all of those things. Um, she's also brought in information from the accountability report, uh, the district report card and the, um, I want to call it conditions survey, but I don't think that's what we call the the staff, parent, and student survey that was done in atmosphere survey. Okay, we'll go with that. I don't remember exactly what it was called. Um, so again, all of that stuff has been compiled in here. Um, and again, they're, you know, they're they're making
060some specific recommendations that start on page six, um, about the things that they want to target. Um, hopefully everybody had a chance to read it. Um, it it is in support of our transition to a new master schedule. It's in support of a transition to one year of biology instead of our current model of two. um so that we could actually do biology uh MCCAST biology in ninth grade so we're not overwhelming our students with with three MCCAST exams as sophomores. Um there's some continuation of some some projects and some things that we've started to do there. Um you know the outreach piece includes some stuff around recruiting in middle schools and bringing eighth graders in here and and updating that. Um the GPA scale, the early college designation which is something that's ongoing. um
061our director of academic programs has been um kind of the driving force behind a lot of that trying to get us the early college designation for our students. Um and then you know the infrastructure piece uh we've kind of shifted our focus at this point in time to look more at MSBA and getting the stuff prepared for that and seeing kind of where that leaves us in the future. So um and Principal Cook had asked about attending tonight. I told her that I was more than willing to speak on her behalf um so that she did not have to be here late on a Tuesday night. Um, so if there's any questions, I'd be glad to answer them. Should we like be considering the policy stuff yet? I know that's not school improvement, but for
062the new reg the new regulations, and that'll take any admissions, the admissions policy. They haven't finalized that yet. There's worry about that. this. No, there's a bill moving through Congress uh through Congress through the legislature now um to put that on hold and actually have a formal legislative study done on that whole process. And if that passes, that should be that should be out of legislator by I'm going to say probably mid August, late August. If that passes, that's going to pause this whole thing anyways. Um and to date, Deesse has not released anything on the updated guidance or regulations or expectations. Um We will have to do that, but my guess is it's going to be late summer, early September before. There's a process in place already that the policy subcommittee looks at the
063admissions policy every year at the end of every summer anyway. So, we'll already plan to meet. It's just a question of whether we'll meet and be discussing a big change or meeting and discussing a little change. My only comment and I will go to the people who are on the curriculum subcommittee. I would rather things like this show up in a curriculum subcommittee meeting first. That you know that's my I'll I'll take ownership of that. Yeah. Okay. Um we we were running out of time. Um and I I need to be better about getting it from her earlier in the spring. So that that is that is on me. Okay. Yeah, you're ready. We should approve. Yeah. I I did think of that Saturday night when I was contemplating the world's problems. Yes. Um when
064it was too late for that. Okay. All right. Um I have a motion. I'll make a motion that we accept school improvement plan as written. Second. Any more comments? Okay. All those in favor? I. Any opposed? Unanimous vote. Professional development plan. No time for water. Sorry. Um again, this was this was developed by Principal Cook. Um in conjunction with uh the members of the leadership team, all of the directors. Um and again, this ties back to she again did a nice job tying this back to the district strategic plan and the objectives that we have here. Um, I will be honest. Um, on the last page of this, we did keep some of these things, uh, or the last next to the last page, we did keep some of these things a little open-ended. Um,
065we do have a new director of curriculum instruction and assessment that's coming on board. Um, so we wanted to make sure that that he had some flexibility. Um, we also have a new vocational director um, starting July 1st. So allowing the two of them to kind of find their path, if you will, over the summer um and set some direction. So this may not have um as many specific things in it as we usually bring forward, but um that was intentional just with all of the changes that are coming. We just wanted to make sure that people had the flexibility to uh you know, kind of put their stamp on stuff as they stepped into those roles and advocated for the things that they thought were important moving forward. I just would want to see
066I know um again that should have come through a curriculum okay I understand no I know you probably did last year whatever you need some slack I just want to see uh uh just a variety of offerings for the staff that's what I would like to see we did expand on the last page we did expand some of the stuff there's definitely some new offerings over the stuff that we had last year that's fine that's fine I mean There's uh and and that and all this stuff here is is no charge, you know. Correct. I mean, it's within district uh within district, which is great. I mean, uh because I talked to some teachers, you know, they these online classes, they're not cheap. And of course, there's a whole there's a whole industry for that.
067There's a whole industry that's taken off. And I know you're monitoring those very carefully and people are shelling out money to get credits. You're making sure that legit what they're doing. I know. I don't I mean I know so anyway that's what's come on what's come out there you know you see them advertised anyway thank you all right um are a lot of these done in the summer do we do any of the things right here in the summer no most of this is done during the school year yeah most of this is during the school so all of the on this last page all the ones that say online self-paced courses teachers can access at any time so there are some staff members that will do them over the summer um we also do
068a lot of stuff um you know where it says various we do different things throughout the school year where one of our staff members will get paid to do a 15 hour class and then teachers can attend it and get the paps and the salary credits for uh you know working with students with disabilities or supporting EL students in the class you know whatever it is we'll try to tailor those more to what we have a demand for didn't you do things during the summer as well uh let's [Music] Well, they you could go to there's there has been some conversation about hosting um like MAVA classes again where we have we have some new vocational instructors. So if for instance we had eight or 10 people that needed to take u seminar for new
069teacher um we could potentially host it here um open it up to other school you know we'd open it up to other schools to try to fill the class. Um we do typically uh and we only do it every I think it's every third year. Um we always host the um the OSHA renewal. So we have a we have a bunch of people that certified for general industry, a bunch of people certified for construction. So we'll always bring them in for I think it's a it's either a three-day class or four-day class. So we we do host some of that stuff. Okay. Um and again our hope is that um our plan is that next session say hope that's a little too pie in the sky. Um our plan is to come back next year
070uh you know and have with the input of our new okay curriculum director and have have him provide some specific feedback and say these are the things that we've identified um and here you know here's some specific things we want to offer moving forward. Okay. Okay. I don't know we have the building has been used for things but I don't know to the I know you're saying during the school year there's stuff going on. I know right. So, so do you have professional development days for for teachers and how many of those are there in the school year? So, we have um we have four full days and then there's a series of half days that are spread out throughout the school. And so, some of these courses would actually happen probably during that. No,
071these are in addition to that. Oh, in addition. Yeah. Okay. Uh I need a vote on this. Do we have a motion? I make a motion to support to endorse the professional development plan as written. I'll second. All those in favor? Any opposed? Budget transfer. Um that was um I believe that was that was what Ron made the motion on to give me the temporary authority. All right. Do that. Yeah. What about the purchase major? Oh, yes. We do need to we do need to add on that one. Um when you came in tonight, uh there was a memo at everybody's seat um asking for a vote of asking for this board to vote to um authorize me to be the uh the temporary um yeah, what's the title? Temporary chief financial chief purchasing officer.
072Thank you. Um, again, we we need to designate somebody at this point in time. Um, we need to be able to issue purchase orders and be able to continue to buy things to run the school. And it's best that it be you and there's not somebody in the business office that that fits the qualifications. I'm not questioning that you won't do a wonderful job. Well, I'm just I mean I don't think this is a great situation regardless, but I think it should be it should be me um versus somebody that's actually down there that has access to the software and can transfer funds and do all those other things. I think it would be better um if it resided with my office. That makes sense. That's a good point. Think you then have you would
073then have authority to delegate respons which which is exactly what I'll do. I'll delegate it back to our purchasing agent who is the one that has done it right along. Is it typical that there's only one person that's usually just in a situation like this? There's only one person and then when that person's unavailable, you have to then scramble to No, because they have designated somebody in the office to do certain things and there are people who are already designated. But you still need a chief chief purchasing purchasing. Yeah. Julie, Julia Fentur, Julia. So, and we we're So, I'm asking for you to vote tonight on this because this is the last time this body's together. We are still trying to research. Um, this may have already been filed to the inspector general's office where
074it says the superintendent and the business manager are authorized to do this. I didn't get a response back from them before this meeting. I don't want to not have this body vote on it and then find out that we had to. Um, so this it may not be something we need, but I wanted to get it done in case we have to have it because I don't I don't want to I don't want to be chasing my tail. All right. I'll make a motion we designate uh Tony McIntosh chief purchasing officer for the school district. Second. Anybody want a second? Second. Uh, all those in favor. Any opposed? Unanimous vote. All right, the other one was done that already and any future agenda items. We'll think about potential vote there. is doing. We get to
075discuss that executive session. That is coming after our executive session. Thank you. Sorry about that. That's okay. Um I a future agenda is Pat. I was thinking um August 1st we um talk about those things. No, no. I'm thinking of Tony taking us right beginning of the day to all the projects in the building to see what's going on. You know, we talked about him and I know he's showing us a bunch of slides, great pictures, but I field trip. Yes, Tom. Tom Charm will be driving the bus. Should I get the golf cart from now? Get the golf cart. Let's get the golf cart. We won't. Um, no. We tried to I know la last year last year we tried to do in the afternoon and people were tired and Gwen goes, I got
076to get to the lake. So, but we said no. I said I had to get to Maine. But I think my husband burned down the house. You know, you were worried about that. I think if we just start the day, check the tour. You know, something we don't have to spend a lot of time. No, that's fine. You can lead the tour. Absolutely. That's my suggestion. Just MSBA update like what the current status is. I know you talked about what the current makeup was going to be of the like sub like the building committee. Yeah. On that. And I think another concern you had raised was I mean and compounded by the current situation um what's going to be done to help get all that documentation. Yeah. So is that something you wanted to comment
077on or think about to come back or um I mean is are you suggesting that for future agenda item or is that something you want me to Yeah. MSBA would be a future agenda item update and then the an update on the building committee but I guess the third one is more I guess for now we're going into this with your what's your idea of like so I mean our official kickoff is August 1st um I had hoped to have a little bit more time to dedicate to this but obviously some of those circumstances have changed um so I mean it is it is definitely a priority um we have a leadership we have like a wrap-up meeting for the leadership team next Monday. Um, and that is one of the things that's on the
078agenda to discuss with that group and say here's the things that we need to do. Here's the timeline. Um, you know, who's going to take the point on this piece, who's going to take the point on that piece. We have to pull together information about the current conditions of the build. You know, like how big are the science labs, how many of them do we have, where are they located, how many English classrooms do we have, which shops have dedicated related space, which ones don't. So, um, I want to kind of divvy that up amongst the leadership team and let them go out and kind of start to do some of that stuff. Um, so that when when we hit that August 1 deadline, we've collected some of those pieces. Um, at that August 1
079meeting, um, we I may request that we put on the agenda to have a discussion about the makeup of that building committee. I was going to depending on how that timeline is going to come up. Again, I think I think we may have to make some decisions on that day. forward. But I guess through the whole process, do you feel like I mean, you're probably not going to know till then, but based on the current situation, is that you're going to need like outside assistance or you think you're going to have enough? I don't think so. There's enough um between Tri County and Diamond and uh Southshore and Old Colony in Franklin County, there's there's enough schools that have gone through it in the past couple years where I think um I'm going to be
080able to lean on them and say, "Hey, can you share your uh you know, your ed plan with me, you know, just so I can see how it was formatted and how stuff was documented." So, I'm I'm going to I'm going to kind of rely on some of our sister schools. Um and I I don't anticipate having an issue getting this stuff from them. Um once I get that if all of a sudden it's changing direction we might have to have a different conversation but right now that's the plan. Sure. And also for that August 1st um let's think about some other things for the agenda if you can email me within the next week or you know or so. I was I was going to say if anybody has anything get to your attention.
081I know you and I discussed at the national convention talking about AI policies and stuff just he's holding on to that. I gave him the whole policy turn I turned to tech director and the director of academ I like to see us uh put something together in writing. Oh yeah. Okay. Um, before we go into executive session, I need to ask Howard a couple questions. Um, regarding what we're going into executive session for, and I'm personally not comfortable with going into executive session when the person is on medical leave. Um, but I want to understand if proper notice was given and what that is. And then also with the open meeting law um what the purpose of the meet um the going into executive session for this actually is I think it's on the agenda
082to it just gives the discuss complaints charges against an employee. Yeah. Yeah. But can you do that in executive session as long as you give notice and notice was given. Okay. And what is notice? How many like is it a week a day? 48 hours under the statute. 48 hours. Okay. Even though the person's on medical leave, the person it was given was given, right? So, we gave the notice and then were informed of the medical leave. Uh we haven't received any requests to continue the executive session, although we we can. That's the committee's wish. Okay. Well, personally, I'm not comfortable going into executive session to discuss it when the person's on medical leave. Um, not I don't believe they actually sit in the session with us anyway, but they would. Okay. Well, because I
083would rather have her the person here than have be having a conversation about it. But that's just my opinion. Um, how does everybody else? I just want to make that put that on the record. And if you would want to vote not to go into executive session for that, take it out of executive session, you can certainly ask that, you know, is that something I can do? Yeah. I mean, is it something you can discuss in open session? Well, I would prefer not to. No, we're not going to discuss that. No. No. Take it off the agenda. Yeah. Okay. I think this is potential legal ramifications in this discussion, right? Is it possible to the designation that's in there anticipates the possibility of action being taken related to a to a staff member? Is it
084possible to discuss issues without any intent of taking any action? That's kind of what I was going to say is, you know, can we take can we take action without that staff member here to comment? Yes. Notice was given. No, notice was given. Notice was provided within the within the legal framework. But you're you're saying something totally different. Yeah. I in part because I will defer to Howard, but I would be a little concerned about the for multiple reasons, those perhaps that that Gwen offered, but also just from a from the school's perspective defending any action under those can that's I don't know what the I don't know how that might look down the line. All of this sounds like a conversation for executive session. We could do that. And let's just do that. You
085can always have uh if you want to continue it, we we could always have a Zoom meeting if you don't want to meet in July when if and when that right this discussion needs to takes place in executive session. I make a motion we go into executive session. Second. There's going to be a roll call and we you have to we have to announce that you're coming back out because we get a little Yes, we do have to talk. All right. Executive session pursuant to MGL 38 section 21A1 to discuss complaints or charges against an employee and also for union contract negotiations for clerical and cafeteria and we will come out possible vote on the union contracts. All right. So, I needed a second. Did I get a second? Yes. I vote no. Okay. Kent,
086yes. Sarah, yes. Ron, yes. [Music] Yes. Sharon, yes. Yes. She votes. Yes. [Music] No, not now. inex Oh yeah in public know uh it is 9:09 and we have three votes we have to do so all right do you want to do yours first um make a motion to appoint an interim business manager second all those in favor I any opposed none one opposed. 81. Yes. One opposed. Yeah. Okay. Uh contract negotiations. Clerical. Do I have a motion? Make a motion to accept the clerical contract as written. It has been reviewed by our attorney. Correct. That that one has been reviewed by Howard. Yes. I'll second that. All those in favor? I. Any opposed? Oh, unanimous vote. Got it. Okay. Cafeteria. Upon approval of I make a motion that we approve the cafeteria workers contract
087upon review by our attorney. I knew you were going to say second it. All those in favor? I. Any opposed? All right. Unanimous vote. Now we can get out of here. Second. All those in favor? Any oppose? The scavenger.