BMR School Committee - September 11, 2025

001Uh good evening everybody and welcome to the September 11th uh school committee meeting. At this time I will call to order and ask everyone to rise for the pledge of >> allegianceled to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. Uh, next introduction of members. I'll start on the left. >> Jane Reio, Milville. Carrie Godette, Blackstone. >> Aaron Fanco, Milville. >> Oh, Matt had a lot of Milville. >> Chuck Dun, Blackstone. >> Terara Scobby, Blackstone. >> Dan Keith, Blackstone. >> Maya Gany, student council president. Julia Corens, student council treasurer. Kristen Dinado, director of finance and operations. >> Joseph Spagna, uh, director of finance operations, outgoing, >> and Jill Pilgalerani, interim superintendent. >> Welcome everyone. And, uh,

002next up is a report from our student representatives. >> So, BMR is preparing for homecoming season. We are going to be doing a tropical homecoming theme. It is going to be September 25th, 6:00 to 9:00 p.m. under SeaWing and outside. and we've got 400 lays. We've got all the decorations ready and we are selling tickets at lunch leading up to that date. We also have homecoming games on the 26th and the 27th for all of our fall sports. Speaking of which, they're now in full swing. Football has their first game this week coming up. And we also have new sport I mean new sports coaches in both volleyball and field hockey whose seasons have also been coming off to a great start with field hockey having a win just last week. Our marching band is

003also preparing to start the fall season. And some of our fall sports captains from field hockey, volleyball, cheer, and soccer attended the Central Massachusetts Athletic Leadership Sports Conference at Blackstone Valley Tech and Nitmug Regional High School just two days ago. Yes. Also, marching band is coming to a start, too. Their first show is this Saturday, and I'm pretty sure their home show is next Saturday. Um we have a few changes to the schedule this year for the high school. We have um grab and go breakfast instead of actually sitting down and eating it. And our charter time was changed to extended time. So we just have extended time to our second period. And also this year we have a unique situation where Julia is on the regional student council board for CDMASC and I'm on

004the state student council board for Massachusetts. And we were going to share a little bit about what's going on in the state in the region. So for the state, the theme we decided on, which I'm very grateful to say that I came up with is Greece. And we're going to go into the trials and tribulations of the Greek gods and goddesses and how that relates to lead leadership, perseverance, and relating it to your own life and your own journey through high school and pushing through adversity. And the first event for the state will be president's dinner, which unfortunately does make me have to miss homecoming, which is on the 25th of September. And our next event will be in October, which is officer shop. Yes. Now, for for the central district, our theme is camping.

005And our like motto is um eat, sleep, and lead. Um and with the camping theme, we're really just doing like an outdoorsy theme with like green, blue colors. Um our first um conference is in the fall. It's going to be in November, and then we also have a spring conference in April. >> Thank you. >> Any questions for our representatives? Looks like everything is in full swing again. And that was a great presentation by both of you. >> Thank you. >> I'm moving on consent and agenda A. I'll take a motion to approve the warrants. >> Motion by by Carrie, seconded by Jane. Any further discussion? All those in favor signify by saying I. >> I. >> Any oppose? Unanimous. Approve minutes of August 21st, 2025. So moved. >> Motion made by Carrie. >> Seconded

006by Tara. There's one Tara here this evening. So Tara S. >> Any further discussion? All those in favor signify by saying I. >> I. >> May oppose. >> But I abstain. >> I wasn't here. >> Okay. So we have >> Two abstensions. Five yays. Did I get that right? Seven us here. One, two, three. Okay. Next is public forum. Anybody wishing to address the school committee? Uh seeing none, we'll move on to school committee uh portion of the agenda with starting off with Milville Elementary water update. We have representatives from the Millville board of selectmen. Thank you for coming tonight. We have the chairman and vice chairman. >> Thank you. >> Welcome for having us. Um so Jennifer Steel vice chair and water liaison I guess for >> what is our what is our Richard

007BLS chair >> so we have a few updates so the installation of the equipment is complete and there'll be an engineering review of the installation by September 19th and that's Mccclure engineering they go in and make sure that it looks like the diagram that was approved by Mass D um between uh September 26th and 30th The well itself will be cleaned. So the pump will be removed. They'll be um cleaning the pipe that goes down and doing a few other things to try to limit the total organic carbons that get into the water at that point. After this, Mass D will inspect the entirety of the system, but that schedule is by mass D availability. So it's as soon as they can do it, but that might take a week or two to schedule and

008and maybe longer. Um once all of that is done then the new technology will be turned on and the testing protocols are still being determined between mass DP D and Mccclure engineering because with the cleaning of the well and then ramping it back up and then turning it off and turning it on they have there'll be um different intervals for testing initially um and then there'll be testing ongoing after that initial turn on period which I don't know how long that is but as discussed previously, there will be a rigorous testing plan because it's a one-year pilot study. So, >> and that's it. >> Well, excellent. Thank you. Any questions for the Noville selectment? >> Well, thank you. >> Thank you. >> And move moving forward. If you want, we'd love to have you here,

009but if you want to just send, >> we'll let you know when we have like kind of bigger news like maybe first round of test results on the new tech or something like that. But in the meantime, like um Richard and I can email you, Mr. Chairman, and Jill and be like, "Hey, we just have these like small updates, but we have like big test results or something. Um we'll come in, good or bad. Hopefully, they'll be good." >> Yes. So, >> be great. Thank you. >> Thank you. Okay. Sure. >> Thank you for your effort on this. Thank you very much. >> Um Miss Madam Superintendent, I would imagine you'll be giving the MSBA update this year. >> I sure will. Um so, just an update. Uh if you recall, I believe I mentioned

010the last school committee meeting that our preliminary design program, which is our PSR, was submitted on August 28th. We did get some feedback and some comments and we did respond. Um if you all recall that the school building committee did um go forward with the preferred design of a 7 through 12 new building. Um the next on the agenda is our PSR is going to go to the facilities assessment committee and that's going to be moving forward on October 1st. From there after we answer any questions they may have um once that's approved it'll move on to the MSBA and that meeting is on October 29th. Once that is approved we can actually enter into the next phase of this project which is schematic design phase with um a submission date a target date for

011submission in February. I think I forgot anything. >> Yeah. >> Great. Any questions? Sure. >> Any followup? Thank you very much. Next up, we have to approve the 2025 through 2028 unit A contract. >> Yep. If you look in your packets, um the unit A did ratify the contract that was negotiated. So, that is in there. I know you had a chance to look at that. Um so, what we'd be looking for if the committee had any questions, but looking for approval for the committee to to move forward and approve to a long discussions, dialogue, a lot of meetings. Uh we finally made it to the end of the road on this >> to this point. Anyhow, if anyone else has any uh questions or concerns or comments hearing none, I'll take a motion to

012approve the uh contract for unit A. >> So move. >> Motion made by Jane. >> Second by Tara. Any uh further discussion? All those in favor signify by saying I. I >> I >> any abstensions any opposed? It's unanimous. >> Thank you. And finally on this school committee portion is the appointment of interim superintendent to BICO board of directors. >> Right. So every year um the superintendent in our the interim superintendent needs to be voted onto the board of um directors for our BICO board. Um so I will become a voting member and I attend those meetings. So, you need a motion? >> Yeah. Yes. >> Okay. So, I move to make Jill on the BICO board. >> Board of directors. >> Motion made by Tara. >> Seconded by Chuck. Um I ask this every

013year because it seems like every year any major increases with them. >> Well, nothing new. Yes, there was increases last year for their tuition. Um there was also a slight increase for um they do rent space for districts around so they're continuing to rent space with us and there was a slight increase to that as well but it does seem to be going up every year. >> Yes. >> Okay. >> Just I have to ask every year. >> Yes. >> There will be maybe a year that I can say no no increase. It was a decrease but I it did not happen this year. >> All righty. Um any other discussion? All those in favor signify by saying I. I. >> I. Any oppose? The eyes have it. Moving on to the report of the

014superintendent. >> So, I know um Kristen did introduce herself, but we're happy to have Kristen on board with Joe. This will be his last school committee meeting with us. His last day is tomorrow. Kristen joined us on Monday, and as I think I mentioned earlier, some members, she came on Monday and she's still here, which is a good thing. So, she stayed at she's been spending all week with Joe and she's still here. So, we're really happy to have her on board um and you know, become a member of our team. I don't know, Kristen, if you want. >> Thank you. I'm honored and excited to be part of the team here. Um I would be remiss if I didn't thank Joe for all that he's done. He has left this district in amazing shape.

015Um and it's going to be very big shoes to fill. >> So, I will I will do my best, but um I'm looking forward to working with with the team here. And um and that's that's kind of it. Thank you for the uh appointment. >> And we have had an opportunity, just so you're all aware, um to meet with both collears to catch her up to date on the work that we've been doing with the school building committee. So that meeting has taken place. So we're already on getting that >> letters of like PDP, PSR, FA. That makes sense, right? >> Yeah. >> I'm getting there. Well, >> we'll have to give her a little cheat sheet. >> Yes. >> Perfect. Welcome, Chissa. >> Thank you. >> Um, next is our I Ready. So, if

016you look in your file, I just gave you a little sheet um just to give you some information. Remember, um, we made a decision to move forward with I Ready. So, we used to use STAR for our assessments for math and literacy and we brought Ready on board, which Mary's going to talk a little bit about because it did bring some enhanced features to the program that's been very helpful for our intervention. So, Mary, >> so hello. >> Hello. >> Um, it the uh the roll out priority has been really smooth. I mean, you know, we had a few hiccups, but it's been pretty good. And the uh teachers seem to really appreciate the depth. It's much more in depth than than Star was. So they're they're really um looking at the questions and it

017does take a little bit longer than than STAR, but the way that we knew this already and um they can do this one in increments. So they can stop the test and take some of it one day and then take it take it the rest. So that's good. >> Yeah. And it's really helpful for the little ones. So for for the kindergarteners, they can take a few days to do it. So, um, our new coach has been helping over over at MEES too with with that. So, it's been good. Um, I don't have the >> Oh. Oh, it I think Tim changed it. >> Okay. So, we had we this this uh program came with three professional developments for the teachers. So we had our first professional development in August with new with the teacher

018orientation and um so we didn't use all of it up. So we actually have another hour which I think is is good because now they've used it a little bit so they have some questions to see before they give it a second time. And we also have another an additional PD for the for the principles, the coaches, myself and Jill. And um we're going to um have some of the ILT members come to that one as well so that they can report back to the teachers. And um and then in November when we have our first professional day, we'll have another uh live uh PD for all of the the teachers again. And this time they'll have their own um their own results, their own test results. So they'll be able to look at they've

019already looked at the results anyway, but um really how to to uh analyze the data a little bit more and also use because this this program came with a lot of resources and so how to use those resources um to the best of their ability and and then you know just to to drive the targeted instruction and um we also will have another um PD with uh with I Ready in the spring as well. So, I have to say they've been really supportive. Uh you can you we have our a person that I can um when I email, she emails us back and and calls us. They're they're really it's a good company to work with so far. >> And Mary, the um I know they're having a PD November, but that doesn't mean we're

020not already continuing to move forward. We have the initial >> we have all of our Yeah, they're already working on the data, but this will just show them um ways on how to use all the resources that that they'll have >> and um just use the data a little bit more in depth. >> So, >> and the big thing I think staff really enjoys >> I was just going to ask if they were giving feedback. >> Yes, I think we have. The only thing we got not negative, but it does take a little bit longer because the results are more in depth. They're really looking into those skills. But the resources I think is the primary like they really there there's someplace else to go. It's not like you're trying to find them. It's like

021here are the skills. You can go right into I Ready and find those resources to start working with the kids right away. >> Will families also still be getting I know Star Reports used to go home. It still has a >> Yeah, you'll get Yeah, definitely. >> Yep. >> Any other questions? and we hope to be able to present and we'll set that time but usually it's the end of October when we present some of our data the MCCAST will be able to talk a little bit about I ready as well >> the um most of the schools are done are like they're almost done like the high schools starting English uh the reading one next week >> with the beginning of the year assessment >> yes the beginning of the year >> when you

022give some results in October can can we add in some feedback from the staff >> sure >> absolutely >> and like I that it's been great because they have been giving us feedback. They've been involved and so far I think the only I wouldn't even call it a negative. The difference is >> that it takes a little bit longer, but the good thing is you can pause, >> right? And we've and we've thought we've already like I've already been talking to some of the teachers on maybe some different ways on doing the testing. So, >> um it's it'll be it'll be a trial year like to see. But, um so far so good. When you're saying like the time is longer, is it still like math is separate from literacy or are they all >>

023there's more questions for each? So it's >> so was like math was one day was still like that >> what Yeah, but they're doing like one week one week. So um but there's like 90 questions >> so it's a little bit more in depth for the even for the little ones. >> No, no, no. There's a Dang, >> there's a there's a shter. >> Was it star that used to keep going? Like if they got it right and then it adjusted to that >> adjust to the top level. >> Does this also do like keep going? Like it's already that much longer. Will they? >> Yes. >> Okay. >> Yep. You'll still get the same amount. Yeah. >> So, it's a diagnostic so it will it will do that. >> And I know our kindergarten

024will be starting soon, too. Yes. We wanted to give them a little bit of extra time to school >> to tie their shoes. >> Exactly. Before >> Yeah. They haven't started. >> Right. And the only assessment that of course I ready doesn't go down to our preschool, but as we I think I presented, we have two years ago, we have what's called my igdes. Yeah. >> Um for our preschool that they do twice a year just so we can get a sense on those early literacy and numeracy skills and that will continue, but that won't go. We have that a little bit further on. Yeah, that'll be like another month. Yeah. >> Okay. >> Excellent. >> Anything else? >> Thank you very much. >> You're welcome. >> The ne Yep. The next thing in your

025folder, we just This is just for your information. Um we have Dr. Molly Kaine from Tri River who joined our team last year when Dr. Perryelloo after many many many years in the district um you know retired from us. Um, so we'll be looking to um up renew her contract. This is for information only. I didn't know if anyone had any other questions, but same similar very similar contract as last year. Okay. The next thing I wanted to bring to the committee's attention was National Junior Honor Society. So we currently in the past we had National Junior Honor Society that students applied at the end of seventh grade and it went into their eighth grade year. So after discussion with the principles, what we're we would like to propose and Joe and I have already

026gone over the financials for this. There isn't and Jess was very helpful in looking into this a little bit more. What we'd like to propose is to have two chapters of National Junior Honor Society. Number one, it's going to include more students, but what it would do is you would start in the sixth grade after you I think it's the second semester you would be able to apply. You could start in the sixth grade and it would go through seventh grade. So it would be in this building. That would be one chapter. The second chapter would be in eighth grade. It would last 8th and 9th grade. And then if you wanted to apply to high school honor society, which normally starts in 10th grade, it would start there and move forward. It would just

027give our students more opportunity rather than just waiting until the end of 7th grade. They're on National Junior Honor Society for one year. It would mean two separate chapters, but it would give this building as middle school an opportunity to introduce the students um to the program and then it would continue on it the second chapter at the high school and that would not impact our high school national honor society at all which will continue for the 10 through 12. So we'd like to have we already have the stipen but we'd like to do two separate stipens um to be able to kind of expand the program and give more opportunities. Jane. >> So, so a student who is selected >> in this second semester of their sixth grade year, provided they don't break the

028rules, stays in the seventh grade. Do they have to reapply 8th and 9th since it's a new chapter? >> Um, they they may it's a new chapter, so there may we can get into all the details, but it would give them an opportunity and it could be that they're just going to maintain what they're doing. Yeah. Um, but we it still is two. They're still requiring two chapters because they're in two separate schools. >> That's common. >> I think I'm struggling with does that take away from the earning it at the end of seventh grade and making it like a an achievement at that point? Like it not so taking away from an achievement, but >> I don't know. I I feel like it's too early that that you were giving them something to work

029through all those years to earn it at the end of seventh. >> Well, the el the middle school um when this was requested, the middle school felt that the kids were working up to seventh grade, right? And remember, prior to that, 8th grade was at our middle school. So, the kids were leaving the middle school and heading into for one year honor society. They would be in it one year only. There would be nothing in ninth grade and then you'd reapply in 10th grade. >> Don't they have it for eth and ninth together now at the high school? >> No. >> Yeah, it's eighth grade. >> No, eighth and ninth is part of the NGHS at the high school. >> I don't know cuz the officers are going to be ninth graders. >> So our

030right now for our National Junior Society is 7th into 8th. >> That's what it was when it was in this building. I was going to ask did it change last year and and include ninth grade already? >> They're saying that I don't think it officially >> we inducted seventh graders >> into eth and nth graders. >> Ninth graders. >> The current NJHS is made up of eighth and ninth graders. >> Yeah. It's supposed to be seventh into eth. >> They're inducted at the end of seventh >> for one year >> and then when it was in this building, >> right? But currently with the eighth grade at the high school, the National Junior Honor Society is made up of eighth and 9th graders. >> So you're saying eighth graders last year were inducted who are

031now freshman. >> Yes. >> So our chapter, the chapter that we're associated with is 7th into 8th. >> So yeah, there's nothing >> because of the building change basically because there are two separate. >> Yeah. So, it was proposed the buildings would like to see two separate chapters at the buildings to start it at the middle of sixth grade. That's the earliest you can apply according to the chapter. They would be in at 6 and 7th. Um, and then there would be a separate chapter in the high school. Um, if not, you know, there would be we if we're going to continue with just one, it would be you would apply again at the end of seventh grade and we would have to clarify if it goes into 9th grade cuz in the past it

032was just seventh into eth to eighth. I don't know if the chapter had had that in place. I'm almost posit Well, I know for a fact that there are current eighth and nth grade students that are members of the National Junior Honor Society because they are their bylaws even say like it is housed at like the high school. It is for members of Regional High School. >> So, I don't know. >> Yeah. >> So, I think it's valuable to have one in a in a middle school. I think it's valuable. Um, I wonder and I know we're years away from a new building, but then when we have seven to 12, >> then what do we have? Cuz what do we do with a half of a sixth grade? You know, to have a half

033of a sixth grade group seems seems odd, but I do think it's valuable to have one in a middle school. And I do think it is something to work for as part of getting to the middle school. So the fifth graders will be like, "Oh, I got to work towards the National Honor Societ." and schools that are 6 through 12 start in the second semester of the six. So it's probably not uncommon where when the folks were talking to the national group. It's not uncom. >> Well, I was going to So I was going to say how common is that in a middle school for second semester? I mean, one of my biggest concerns with that is we're at our second year of the kids being in this building or the in the eighth grade

034being in the high school, but second semester of sixth grade is the end of your second quarter report card with a physical grade ever. Our fifth graders are still getting >> one threes. >> So, they're going to have two report cards of of of >> letter grades or number grades. And >> that's when it starts at according to the chapter, not us. Yeah. >> And that's usually when our honor roll breakfast was so crowded you couldn't fit in the you know but it's so it's such a new grading system too to >> you know how familiar are the kids with achieving those grades by second semester. I think I'm still struggling with once they get to the high school, there are so few things that they get to earn where in this building they have

035the student ambassadors, they have student council, they have the ILT team that does a ton. But I I still feel like we're taking it away from those kids that earn it at the end of seventh grade. >> I like the idea of it. I just think it maybe it used to be just eighth, end of seventh into eighth. So for this building to me, end of sixth just for seventh grade >> feels a little better, but I I mean I support it being in the building. I just I guess I don't know when the right time is to introduce it to the kids. >> Well, that's something we can definitely have a conversation about. I know they when we looked into what the chapter the earliest you can do it is the middle of the

036sixth grade year. So, >> and how much pressure is that on I know how much pressure it was on the eighth graders for that one year >> to maintain that 90, >> right? So now you have how first semester of sixth grade. Is it a true snapshot or is that first year a snapshot? >> Or would it make more sense to wait till the end of sixth grade? >> For that or the person who's coordinating it to be able to send out that information, get students involved, understand what these grades really mean, and >> and it's something that the sixth graders would be reaching for for seventh grade. Yeah. >> So, there would be three separate chapters within the district. >> There would there would be middle school chapter, then the the additional junior cuz

0378th and 9th is considered junior, and then high school doesn't start until 10th grade. So, yes, there would be three. >> It's the end of 10th grade, though. >> Yes. >> So, now you have eighth and ninth graders in junior. >> Yes. >> And then you go into 10th grade and you have a window of nothing. >> Right. There was I mean, >> well, there was a gap the ninth and tth, right? >> Right. Yep. >> For National Honor Society, we can't get inducted until the end of 10th grade. >> Yeah, it's in the spring for us. >> So, when how common is this >> society themselves? >> Well, it's I mean >> I think what we're familiar with is middle school and high school. How common is that junior piece? I guess >> well

038junior is the middle school and then I think the fact that we have eighth graders that are now going to high school um they are some schools are just having the junior national on society be like it could be one sixth seventh and eighth for us it makes more sense to be split um just because we have one building here and there it's common enough that they have opened up the chapters to sixth and seventh and eth um they have those opportunities >> how common is it for districts to have three separate chapters Well, I think it depends. If you have schools, I would say most schools who would potentially have three are going to be those schools that have eighth grade in the high school. >> You wouldn't have two, you know what I

039mean? Out of middle school. >> I think the principal, both principles were thinking that it gives students the opportunity to start thinking about this, earning this before they hit high school. Um, but aren't they still earning it to be inducted at the end of seventh grade? Cuz isn't it a look back for their sixth and seventh grade? >> They are. I think the what middle school was thinking is they would like to have their own Yes. to be role models for the kids while they're still there in the building cuz they do get inducted and they move on. >> So I think they're looking they'd like to see them inducted at some point, be in the building, you know, and then move forward. So that's what they had requested. >> So to me that one

040makes sense. I guess what I'd like to know is the schools around us that which is Oxbridge and Bellingham >> that have already moved their eighth graders to their high school. Do they still have it? Do they have two in their high school or should we be bringing it back to this building? >> How do you bring it back? >> The Junior Honor Society, it left with our eighth grade a year ago. >> Well, I'm just saying how do you bring it back though when you have eth and nth graders in it? Do you stop for a few years? You know what I mean? >> I mean, I I don't know. I would like to know what our neighbors have done. >> Do Do they have that third chapter or >> I I'm You don't

041do it in the middle of the year. People the kids are already in it. >> But is it something that we should have already adjusted when this when the building's moved? I don't know. We could have. I think what happened was because, you know, when they had the National Junior Honor Society at the end of the year, I think it was a a discussion that was had toward the end of the year, we looked into it to find out what could possibly happen. Um, and I think the middle school felt very strongly at that time to be able to have an opportunity to have the kids be an honor society here. So, they're still here in the building. They don't just inducted and they leave. That's what they'd like to see happen to have those

042two. I can't I can't answer to you. I mean, I can get that information. It's, you know, they just like to start, you know, to be able to move forward and get some things moving. I can definitely get some of that information. But >> can we table it to when we have more info, >> you can you can choose to absolutely do whatever you like. So, if you'd like to table it to I think our beginning of October meeting, >> I like Aaron's idea of seeing what the other schools that have ETH and the high school are doing. I can get some of that information. >> Could we get clarity on that seven the eighth and nth grade piece too? >> We will. And what I can also do is um can we ask the

043um National Junior Honor Society adviser who happens to be sitting here for clarity on that right now? >> Well, we are waiting for the National like we're doing our appointment. So, yeah. I mean, one of our one of our um individuals, we have two who have applied. They'd like to share >> at the high school level. >> Junior Honor Society at the high school. Yes. >> So, the kids haven't had a meeting yet. >> I can't answer that question. >> Communication has been sent out to the kids. >> I didn't even know. We have about like 19 students 83 and um we're working on having our first meeting because we're waiting for during the extended time period. So, >> but emails have gone out to them to the students. >> So, the eighth and nth

044grade piece happened without us knowing about it. >> Well, that would it was that's what it was. We already had that in place before they were inducted in from seventh grade into 8th grade. That's what happened last year. >> Um, I'd like to make a motion to table it to our next meeting, which is I don't have the date. >> October 9th. >> So, we'll table the second one we're requesting for the middle school till the 9th. >> I'll second that. >> A motion um made by Tara and seconded by Chuck and that's to table is this specific agenda item? Yes, it would be for the addition of this second national junior honor society at the middle school. And what I can also do is invite Mrs. Ramka to come and she can talk about

045>> with um Carrie and Erin's information requests >> from Oxbridge and Bellingham for the local. I can absolutely get that. It's a motion and second on the floor. Any further discussion? All those in favor signify by saying I. >> I. >> Any oppose. It's unanimous. >> Perfect. >> Um, a fall sports update. >> Darlene. >> Good evening. >> Hi everyone. Uh, so fall sports are all underway. Um, our commitment deadline for all the varsity sport schedules is tomorrow. Um, so we're just cleaning up the last minute things, changing times. Um, we're waiting for one game for Minutemen for boys soccer, boys varsity soccer. Um, other than that, uh, we have 17 games for boys varsity soccer, 16 games for girls volleyball. All other varsity sports are at full capacity for um the cap of how

046many games we can have. Um we're still looking for more JV and middle school games and that we can continue to add over the season. Um we really only have the commitment deadline for our varsity sports. Um and then for middle school soccer, we have 10 games for the girls right now, nine for the boys. Again, we can still try and add a few more over the course of the season. Um, all the schedules in Arbiter Live should be up to date and they're all linked in the sports view calendars. So, if anything changes within the hour, they'll all be updated on the Sports View calendars. Um, on the athletics website, it also updated all the pages. So, you can go right to Arbiter Live and it'll bring up the schedule for that sport. Uh,

047we started uh athlete of the week again this year. Our first athlete of the week was Nathan Oliveria. Um he scored two touchdowns in their uh football scrimmage against Asabet. One was coming from an interception. Um coaches nominate athletes each week to me for athlete of the week and then they're required to give a little description of what they've done. Um and then I'll look through all of them and choose one athlete to be nominated. Um our homecoming schedule is complete right now. So we're starting with Thursday the homecoming dance. Friday we will have volleyball against Monty Tech. They'll have JB starting at 400 p.m. Varsity starting at 5:00 p.m. Um and then we'll have a football game against Monty Tech that night where cheer and band will perform at halftime. And then Saturday we're

048going to kick off with a homecoming 5K run/walk. This is the first year that we're hosting it. Um we're hoping we can get a lot of participants. We have registration open right now on run sign up, so anyone can register there. And we're also accepting um donations for the cross country team on that run signup link as well. >> Where's the course? >> It's the cross country course. So we'll start on the field right next to the track and kind of go around the perimeter of the campus. Um each lap is one mile, so they'll do three loops. Um, and it's not ending and starting on the track like it did years before. It's just starting and ending on that field. >> I heard our Asia director is getting a trying to put together a

049central office team to join the 5K runwalk. >> I'll do the 0.0. >> The football coach may be having the whole football team walk it. So, we're we're hoping >> they do that. >> Um, after the homecoming 5K, we'll have a girls soccer game against Northbridge. Um, we'll have JB playing at the same time at the lower field and the varsity game will be at the game field. After that will be boys soccer against Monty Tech and then field hockey against St. Bernard's. Um, and then just a winter update. We did post all the coach positions for winter. We have the following positions: boys varsity basketball, girls varsity basketball, boys and girls JB basketball, boys and girls middle school basketball, um high school cheer, middle school cheer, and indoor track. Um we always re-evaluate all

050the coaches and rein people every year. Um we will be starting reviewing applicants um next week and then I'll meet with the athletics advisory committee to start interviews right away. Um, I'm hoping to complete um all the selection by the end of this month. I know there's a lot of other schools waiting for us to decide who are hiring so they know if they have to hire someone. So, >> and I do think it's important we're going to get moving as we are sooner than later because we want to make those decisions and we also want to make sure that we have the opportunity to bring on board our coaches before anyone else tries to >> Yes, definitely. We don't want other schools to take our top candidates. >> Correct. And that's it for my

051end. >> Are you good? Any questions? >> Teran Carrie as our advisory. Okay. So, boys soccer and girls volleyball are the two varsity sports that will not be at their max competition. >> Yes. >> Okay. Uh, how are you with filling some of our JB middle school schedules? cuz I know like field hockey has five games, boys JB soccer has seven games, girls JB has 14. Um are there more in the works for those? >> There's more for JB boy soccer. It's just a matter of getting those in Arbiter. Field talk is a different discussion when we I have to touch base with the field hockey coaches one more time. We're deciding whether it's worth pursuing the JB team because there's almost too many swing players. So, they're going to get, you know, overplayed having

052both teams. Um, so we're working out final options for that. Um, girls JB soccer, I think, is is looking great, but boys JV soccer, we do have to add more. And then middle school, I'm trying to at least get like two to three more games for middle school boys and girls. >> And darling, can you clarify? You said get into Arbiter. Does that mean that you get into Arbiter and there has to be an acceptance of that? >> Yeah. So, um, the person who's hosting the home game puts it in. So, if it's our home game, I put it in. If they are hosting it, they put it in. Um, there's some games like all our all our varsity games are usually tied to a JV game. So, as long as they have a JV

053team, we add it and we accept it. So, it's just a matter of if it if they're hosting it, they just have to add the JV game and I accept it. A lot of things are being cleaned up like today and tomorrow because it's our deadline for varsity and a lot of us just want to get done with the schedule. So, >> darling, can I ask you >> um why we can't hit the max for soccer and volleyball? I know volleyball is missing four games. >> Yeah. >> I would really like to see every sport hit their max. It only makes us more competitive. >> Yeah. >> Um is there any chance that those two will hit their max? >> For volleyball, it's very unlikely. It's just hard to find teams. Um, we just added

054Milford 2 days ago, but we have one last push tomorrow to try and add some more volleyball. But volleyball is tough. We may only get one more by tomorrow. I have a question. There's field hockey team has a game on Columbus Day, the 13th of October. Is that game actually going to be played on Columbus Day? I know it's in our Arbiter as well as Lester. I believe it's Lester's Arbiter, but before that game is chosen as a senior game. Just want to make sure they're going to play on a Monday holiday. >> Yeah, because um I know baseball had Memorial Day. I questioned it and that game didn't happen >> and we ended up moving it. So, let me see. We I mean we still have it in Arbor, but I can reach out

055to Lester and try to move it if we're worried about >> well not having >> if it's okay to play it that day like that's fine. I just when I was putting the games into my own calendar, I was like that's a holiday >> questioning it. Yeah, I'll reach out to >> clarify athletic director about that. >> That's a home game. >> Yes, it is a home game. Yeah. So, I'm I'm okay hosting it, but we'll just make sure all the girls are present and they can bring their full team, which sometimes is the problem for holidays. But that's a home game. >> And how are our winter scheduling coming? >> Good. I just added um one thing I forgot to mention. We had a leadership conference uh yesterday where I brought six students to

056um and it was like an all day education session to help mainly our seniors be better captains but also learn how to be coachable, how to be a good teammate and how to like teach the younger kids how to be coachable. Um at that conference I was able to secure um another tournament for boys basketball. So, boys basketball, we just need one more game. Um, girls basketball, I think we need two more games. And then middle school, we're already getting emails about scheduling middle school basketball, so I'm feeling confident about that. Um, and then we already started securing some baseball games, not with dates, but at least saying like Douglas already agreed to two games with us, so I think it's going in the right direction. >> Speaking of that, you said spring sports, you

057guys are having that meeting. I don't remember what it's called. The C >> Oh, our our CMAC meeting. >> Yeah. And then you guys are starting spring in the middle of >> So any day like within this week or next week, we'll get our league schedule and we're all we're all instructed to fill our schedule that week with each other. Um the priority is that all the CMAC schools, there's 35 schools that we all pri prioritize each other first before we reach out to schools outside of our league. Um, so we should have all the CMAC schools scheduled that week. >> So we don't reach out for non-league games prior to guaranteed league games. >> I mean we can like if we if we have a preference like we can >> we need to >>

058Yeah. >> Is there a rule on how many league non-league we have to have? Sorry, Charles. >> Go ahead. >> Do you have is there like does it have to be so many league verse non-league games? No. >> No. No. As long as we play our required like they'll give us um say like 10 set league games that we have to play no matter what. It has to be home and away. Other than that, you can go wherever. Um, so yeah, there's there's no limit on how many non-league games. >> What we're trying to do is give the kids opportunities. We should have full schedules. >> Yeah. >> And not wait till the last minute. I know they're extenduating circumstances, but you know, we're far it's too we've waited too long. we shouldn't have uh

059this type of struggle. All the kids, all the different sports, they have the ability to um achieve certain you know measurements whether it's goals or baskets uh times, distance and uh you know we want to make sports more attractive to keep kids here to attract kids maybe from other school districts. >> Totally agree. But we've been really I I it's my opinion that sports has really been struggling the last few years. And you know, do you think that you have a hold on the scheduling where you're you're caught up? I I know you're not really, but um >> I feel like it's >> if other people have, you know, before the summer already done their scheduling, you know, and here we're in September. I'm thinking I'm I'm going to piggyback you if that's okay. I'm

060thinking we need to be ahead because it it's great when you can get them the max games, right? They they need to have the max games, but there's more than just scheduling the max games that goes into it. >> We want to schedule games for competition that benefits the team. So, when we're filling the schedules last minute, that's not what's going to happen. we need to fill them ahead so that we are getting the games that are beneficial to the teams. I right is that like >> yeah so we we just want to get a a handle on this so we're not behind the eightball just >> struggling to fill our schedule but >> yeah and we can definitely reach out to the non-league schools like anytime we don't need to wait for the CMAC

061we just can't give them a date because we won't know what our league dates are but we can certainly say like Douglas like hey you're guaranteeing us two games we can do that >> can you put that when you're doing your scheduling on the AD end in in Arbiter. If you did your scheduling ahead of time with the non-league games, can you put them into Arbiter like to confirm that we're going to play them, but put it as a TVA like you do with some other games? Can it go into Arbiter as a TVA? >> I can put it as TBA. Um, >> do you have to have a date for it though if it goes into Arbiter? Like, can you make part TBA? >> I mean, you can change the date. >> That's what

062I was wondering. Like, can you make the date? Are you saying you keep the opponent but you keep the date as TBA? >> Yeah. Can is that >> I don't think you can do that. I mean we have for basketball we have like tournament and they have it scheduled on a certain day and it just says like dates to be determined. Um but most people don't do that. Like most people don't have the two teams without a solidified date. >> So I just want to ask a clarifying question. Cmac you said is 35? >> Yep. 35 schools. Is that not for all of our seasons or is that that's who we're with? >> That's that took place of DBC. >> Yes. >> So, >> they're broken up into subgroups. >> Why aren't we at capacity

063for our fall sports? If we have 35 communities that we're in a pool with, we're not we're not playing them with volleyball. And >> are we in the wrong season? Is volleyball played in another season for other schools? >> No. Um, some schools choose not to play you based on your ranking. So, like if we're ranked middle or low, like a school that's ranked high isn't going to want to play us because if by chance they lose, their power rankings tank. If by chance they win, it still won't make a difference. So, there are some factors with power rankings. Um, >> we've also had some opportunities to play other teams and our coaches have requested to not schedule those games sometimes, not a lot, but that doesn't. And so if the if it's going to

064be >> a team that demolishes it 10 nothing, I can respect a coach saying we'd rather not. >> I'm wondering if at the end of each season >> Mhm. >> you should get a running list from the coaches then instead of like the following right before the season the new season starts. So check in with them at the end of their season. Say who's not beneficial, who is beneficial maybe. And do >> like an exit interview. >> Yeah. Like do it a year before. Yes. Like an exit. Yes, >> we can definitely do that. But I think we also need I think what we're missing is the verbal commitments with coaches. Like even if that game just ended, say, "Hey, can we agree to have two games next year?" I think >> coaches come and

065go. So, it's really that relationship with the AD from other schools. >> Yeah. Which we can do, but from what I've noticed, it's a lot easier to get games when the two coaches are on board. Um, there's a lot of politics involved working with all the different athletic directors and scheduling with them. I think it's a lot of >> you wouldn't you wouldn't just wait and I hear what Chuck is saying too, but you would take advantage of both the relationships with the coach and then also your relationship with the ad. We wouldn't put one over. Okay. So, we need to do both. >> Both. Yeah. >> U, my other question is, >> how are fall cheerleaders doing? We had to end that season abruptly. >> Yeah. um last year. So, is there a new

066coach in place for them for the fall? >> Yes. >> The coaching positions for winter. Is that coach expected to stay or is was that on your list of available positions? >> So, they do get re-evaluated. She's not guaranteed the winter position. However, she's interested in continuing for the winter. And during the fall season, they are prepping for competition. So, ideally, we have the same person for the winter season. Um we hired Amanda Mcgograph. she was a cheerleader here. I think she's great. Um, she has a really strong personality and can make sure there's there's like no interpersonal issues on the team as well. I think practices have been going really well. I've been at every cheer practice for high school. Um, and I think it's I think it's been going well. >> Is it

067one team right now? >> One high school team and one middle school team. Two different coaches right now. >> Yes. >> And um, do they all have a uniform? Um, high school I'm picking up three actually here. Um, and then they will have we'll have the full 15 that we've had freezing in here. >> What about middle school? >> Middle school? Yeah. As far as I'm aware, they have all their uniforms. >> Okay. >> And I don't know if that needs to come to as a committee discussion at some point, but we had talked in athletic advisory about I know we rehire coaches every season, >> but we might want to look at fall and winter for cheer, >> hiring one coach. >> Yeah. continue through those two seasons. >> Yeah. Instead of it being

068re-evaluated because they really need the whole fall season to prepare for winter. So, if you ever switched coaches, it just wouldn't work because they would already have to pay for their music, pay for the choreography during the fall season. >> I also think just like the team selection should just be one season instead of separated by a fall and winter. >> When we look at it next year, we look at >> Yeah. a a chair coach for fall winter coach, >> which makes complete sense. Yeah, it's a different type. >> So, just to clarify, we have two cheer teams, one coach right now. >> Two coaches, two chair teams. >> Yeah. So, a separate middle school coach and a separate high school coach. >> You said Amanda. Who's the other coach? >> Uh Becky Boule,

069the same middle school coach from last year. >> And they practice two separate times. They don't overlap at all. Are they and they're not working together in for cheer or competition? No. >> So, where are our middle school fall cheerleaders right now? Are they going to varsity football games? >> No. So, um our middle school our middle school cheerleaders will go to the volleyball games just because we don't have JV football this year. And our varsity cheerleaders will go to the football games. >> I know volleyball was the coaches. They were excited to have >> because we also have JV football this year. So we put our middle school cheerleaders at JB football. >> That's four stipens. Correct. >> Four >> uh >> for for fall and winter >> for both. Yes. For two. Yep.

070Doing both seasons. >> Which I believe is what we had for sipons because it used to be a varsity and a JV and now it's varsity. >> Okay. Thank you very much for that update. >> Thank you. >> Next up, still your agenda. >> Yes, this will be quick. So, the next step up is homecoming. I know that our student reps talked about it. Darlene did as well, but um we're we are excited that our um our homecoming is going to be joined by the Blackstone Parks and Reck and the Lions Club, the Fall Fest. We actually have a meeting tomorrow um to kind of discuss the details so that we're all on the same page. So, I I think it'll be great. I think it, you know, to expand and make it community event.

071So, um, and I I was able to in my community message send all this information out to families, too, just to give them a heads up on and that'll take place the the community full day is on the 27th and that's from 11 to 4. And additionally, we have games going on that day as well. And I have, well, I shouldn't say I have uh Mrs. Fles had one of her interns reach out to all of the class adviserss and groups at the high school to see if any of them are interested in putting tables, concessions, whatever up that day as well. So hopefully we'll have a lot of high school students in and around and cheering on their friends and family members supporting our town vendors and everything. So that'd be great. We able

072to secure any food trucks. I know you were looking at that. Not yet. >> On the ones I happens to be another big huge fall festival a couple towns over that very same day. >> So they're all busy. >> Well, you need food trucks. >> Yeah. >> I'll talk to you offline. >> Okay. We have a we have a business in town, one of the shops on Main Street that they have functions with food trucks. >> Okay. >> And uh so I'll hook you up with them. >> And then finally, just again the meet the teacher and open house parent conferences. This did go out in the community message. Um but the meet the teacher open house was actually um September 11th for our um middle school from 6:30 to 7:30. BMR High School is

073September 17th from 6:00 to 7:00. and the middle school is the 22nd from 6:00 to 7:00 and our principles already have and again was already included in the community messages our parent teacher conferences um it is out in the notice that I sent and the principal sent but Milva Elementary and our preschool is November 6th from 3:20 to 5:20 and November 13th from 4:30 to 7:30 the middle school is the 19th of November from 4:30 to 7:30 and the November 20th from 2:40 to 4:40 and the high school has the two dates one of November 19th 2:30 to 4:30 and the 20th from 4:40 to 7:30 and they the principles did work together to make sure the times were flipped so there wasn't a lot of overlap for that and again principles will be sending

074this out again as a reminder to our community cuz some of the um parent teacher conferences of course are are scheduled um so all of that information will be going out to families but if they do have any questions I encourage them to reach out to our principles for any updates they may need >> very good next up is the final business office report from Joe. >> Thank you, Joe. >> Um the first one is the budget journal entries that I'm requesting approval for. Uh there are a few here. Uh couple of them were allocations of funds that we needed to pay for some of the programs and product that we need to purchase that slightly underfunded. And the others are primarily just set the ones that are crossing the function code. that is setting

075up beginning balances for some of our grants. There's really nothing um extraordinary here to report on. Very good. Any uh questions on the journal entry report? Take a motion to approve. >> Motion to approve the journal entries. >> Motion by made by Jane. >> Second by Tara and Chuck. >> Any further discussion? >> All those in favor signify by saying I. I. >> Any oppose? Unanimous. >> Thank you. Uh next one's just a personnel report for um activity for hirings and retirings or resignings uh just to be placed on file. Uh then we move on to the expenditure report. Again, nothing um this is just up to date. These reports are up to date. It's printed on the 14th. Um but they actually that should have been changed. It's up to date through the end

076of August 30 uh August on the 31st. So it's a full month. um no um activity that's out of line. Again, we're projecting full use of the budget. So, obviously, it's um you know, it's early on to be doing a a full accurate uh projection. Um but you can see that there is a slight surplus showing, but that's mainly because we don't budget the interest expense on the bank accounts that come in. so that when it does come in, it does show up as a a surplus on those lines. But nothing out of the ordinary to report on on this either. Any questions on that? And again, I I did ask include the second report that does does break it out by function code and cost center. If that if you find value to that,

077you can look at it by that way. So the next one is the entitlement grants. Um this happens every year. We budget our entitlement grants, the federal entitlement grants based on an estimate of what we have were awarded in the previous year. Um now we have our actual awards that we were given and I'll run through each one of these. Our title one grant we budgeted 213,000. The final award that we were provided was $275,145. Our idea 240 grant we budgeted $460,000. The final award that we were given was4 $478,493. Our idea prek 262 grant we budgeted $22,000. Our final award was $23,68. Our title 2 grant we budgeted $35,000. Final award was $39,734. And our title four grant we budgeted $15,000 and our final award was $19,658. So we had a total positive adjustment

078of uh $91,98 which is it's that's a good thing for the district >> and I would just request approval to accept these these grants. >> And I I did just want to mention that I know we didn't have an adjustment but this year was the first year that we actually received a title three grant. Um, it wasn't huge. It was just just over $10,000. And that money has to be specifically spent on our English language learner program. But it is, as long as I've been here, this is the first year we actually received any funding for Title 3. >> Great. >> Jill, is that because our numbers have >> starting to grow? Yeah, they are. >> Motion to accept the >> Thank you. the >> motion made by >> FY26 grant awards. >> Second that

079by you, Matt. >> I just I'll just say my only comments is these are all federal grants that there was concern several months ago that >> that they weren't going to come through. >> Absolutely. >> Concerned by concerns by concerns by some, not by not by all. >> Still waiting for title five. >> Any I'm sorry. Any further uh discussion? All those in favor signify by saying I. >> I. Any oppose? The eyes have it. Thank you. Uh next one is the excess and deficiencies. Um happy to announce that we did get our certified uh excess and deficiency for the fiscal year. The total amount was $1,435,069. It's about $25,000 below the 25 the 5% threshold that we can get. So kind of a bullseye. >> Um that was intentional. It wasn't like two levels.

080>> I just I'm not going to go look at it right now, but when we got this email, >> I don't think the sentence here of for your district this excess amount equals zero. I was trying to do the math in my head, you know, of the fact I was >> the night I emailed you. I was like, I didn't see this coming. It was never that number was never on this when we were that's not the excessive deficiency. That's right. >> No, but it shows you where you're ending your year. So, but we did have >> we had money that had to be reertified for that was coming back to us from a tech grant, right? That that's where this came from. This is what we ended our budget year with. This is basically

081what they do is they take your ending fund balance that you have that was certified for the previous fiscal year. There's adjustments that are made not your beginning starting balance in their calculation. Then you take all your revenue and expend plus this include they did include some capital here too. Um plus they take your revenue expenses plus and minus to come down to what the actual full amount was. And then they also take into consideration any funds that have deficits in them because that's uh they bring everything down to cash which is well quite frankly is odd to me but whatever they bring it down to cash. So when they take out those deficits that have to be covered by the general fund then they come to their final number. So what you're seeing in

082my report is just revenue to expense general fund only operation. This is taking into account all funds and all activity >> which is more than our general our correct our daily operating budget. >> That's right. >> So it's super important that we keep it below 5%. >> Absolutely. And that was >> because if it were above >> and I it's not that it's a negative, but it it it kind of is mismanagement of the bud. If if we were above 5% on this number, we would be giving the money back to our towns. That's the way the law reads. >> If we're giving money back to our towns, it it kind of means that the budget wasn't spent the way we intended for it to be. Now, it could be for some amazing grants that

083we received during the year that offset other other items we budgeted for, but I think our job as a committee, it's important to make sure we're >> realizing the, you know, opportunity to spend that money if a grant came in >> on the other needs. kind of like the last meeting at the end of the year that I said I meant to go back and look at it but and I was like can't we um encumber that from this year for something large a capital item. >> Uh but I I didn't even realize this number was as high as it was. >> Sure. And that was I mean there was some expenditures that were moved from some of the revolving funds into the general fund. there was some back and forth that was happening um

084intentionally to get as close to the 5% as we could without exceeding the 5%. So it >> good job >> well done. >> Yeah. Is the 700,000 with the prepayment is that >> that also factors in because that prepayment we lost last year which would have put us at 1.3 that 790 has rolled into this. So that is a big it is a big piece of this. Mhm. >> Yeah. So, it's not like we're s we're juicing the budget to to uh No. >> Like to your point, >> right? >> Yeah. >> It It's a great place to start. I've never seen it this high. >> Never. >> Ever. We We as a committee many years ago >> made a commitment to make sure it was never lower than 500. >> Sure. And there have

085been several years more recent that we were lower than that and but committee has changed and and needs and financial pieces had changed and in good faith >> we needed to put money towards our budget to get our towns to contribute theirs. So that that's where this comes from. But I'm not going to lie, I I don't think my email showed this zero. And I was trying to do the math and it it's no math Thursday. >> And and then there initially I thought that the comparison of 5% was just the operating side of the of the of the budget. It includes capital. >> Yeah. >> So that I wasn't aware of. So that was actually added some ability to >> give us some access for next year's budget. >> Okay. Um, I will stress

086though, I mean really what this represents, how would you use your excess and deficiencies? You'd have to spend into your fund balance. You'd have to spend above and beyond, right, >> to reduce your fund balance. So, using this money to further continue operations, like sometimes we have to, sometimes we we did $500,000 to help our operating to keep the town's assessments down. But if you continuously do that year over year over year, eventually you're not going to have any money. It's going to go away and you're going to have all these operating costs that you're going to have to figure out what to do with. And so we just have to be careful going forward how much of this excess and deficiency we use and what excuse me what it's used for. You know, one

087time expenditures are great. Those are perfect, but you know, if you start doing a lot of positions and things that you're going to know you're going to need year over year, you might have a problem a few years down the road. He brought that up. >> Just >> you never use like the towns never use free cash to fund a position, never use grants to fund a position for long-term. >> This is >> in the past been pre- purchasing or um or you know what the opposite of what you're saying is not putting it into fund next year's budget. But >> I mean, we have a building project hopefully at the forefront. We we cannot have more money than this. We've it's been a while since we've tried to have a separate account, but um

088we could totally say it's going to a field. Just throwing it up there. >> Well, it's funny you said that because one of the things I was recommending is at some point in time, and I know it's hard because it the towns may look at this as a way to circumvent the 5%. But we have capital needs that are popping up because of this high school, the age of the high school that just come out of nowhere. And they're not a couple thousand dollars all the time. $17,000, $16,000, $20,000 boiler issue. It'd be nice to have a capital revolving fund or stabilization for capital >> that we could move some of our excess and deficiencies into >> but I don't know the >> the politics around that could be >> don't we have a stabilization

089for specifically the feasibility study. >> So you'd have to have a stabilization specifically for capital. >> That's right. >> Yeah, I asked about that. But the issue with that is every one of those stabilization accounts >> then we'll allow for 5% of the town's correct contributions not the total budget. So and and that'll probably be frowned assume that frowned upon by the >> but then the other option >> we over the years accused of having a secret account. That's right which we don't. >> You're right. >> That's how that's how it's looked at. But I guess I mean >> but to your point the this this the the excessing deficiency for this I think since I've been on there conservatively has been used to contribute back to offset the towns. Yes, there's been there's been

090a >> based on what we can almost guaranteed revenues like but at a conservative look at it, it has been used to offset >> um >> and we've been able to the at least the two budget cycles I've gone through here, we've been able to monitor our expenditures and make adjustments where we've never really even spent into that excess and deficiency that we budgeted. >> You know, we we didn't have to go into that. Um, and not only that's the goal, right? You you budget 100% what you think you're going to need, worst case scenario, the best you can, keep the expenses down, but then throughout the year, you've got to take steps to watch what you're spending to see if you can save that money and find some savings and hopefully not have to

091go to the town with a deficit or eating into the excess and deficiencies. >> Well, and the pre-purch purchasing kind of seals the deal that there's money coming back because you had it budgeted on the line. That's right. you know that that's going to be there at the end of the next cycle. So putting it back into our budget doesn't really do that >> and but you know we're also certifying budgets without healthcare final. That's right. It's all and the towns go through the same thing. So you're absolutely right. >> You just never know. >> Um >> so that's I'm just looking for a vote to >> Yeah. mechanism there the 5% is to keep us on our toes to make you know and let the towns let us know that they know that we

092have the money and things. So it's a it's a checks and balances that >> historically we've reminded each other the town. >> So so a motion so you want you're looking for a motion to >> to accept >> accept the uh certified END. >> Yep. So move. Motion made by Chuck. >> Seconded by Carrie. Any further discussion? All those in favor signify by saying I. >> I. >> Any oppose? The eyes have it. Uh so the next item is a a request to use some of that. Here we go. >> When I was doing the closing of the fiscal year, um normally what I would do is I'd have a lot of funds we talked about that been rolling from year over year with fund balances that are deficits. It's not big dollars, small amounts,

093whether from just being things being posted incorrectly or whatever it was from years ago. So, I wanted to move to clean up all those funds, close them out, and get them off the books as best we can. I had set it up to do transfers into the general fund, let the general fund cover the the cost of these um fund balances, which would have reduced our D by the way. Uh, but the DLS when they saw that said, "No, you can't do that." And I can't understand why, but I want to stay friendly with DLS because they're doing our END. They said you have to put those all back and then request to do it through your excess and deficiency once it's certified. >> I'll be honest with you, and Kristen and I are going

094to make a call tomorrow if this is approved. I don't even know how you post that cuz END is just a number. Yeah, >> there's no line to post that to. So, I have to figure that we'll figure that out and get it done. But if you can approve the use of it's it's $41,56.18. That'll get rid of all these miscellaneous funds that are listed here for you that are carrying these unknown deficits just from some kind of bookings that have been happening. So, >> so I'll be honest with you, we've used END before and I believe if I remember correctly, it there is it's not a a line that you're writing from. The the budget goes negative and then you >> explain the negative as use of END. >> Okay. And that might be

095the case. I believe that we used it for a sewer issue um off the high school once and it was explained to us that it's actually going to be a negative line on >> that's what reduces your fund balance that year >> and then by the end of the year you're >> look negative. >> Are we voting on that at the end of the year to to offset is that what we did >> but he but you basically just said DS said you can't pay your bills. Well, they said these aren't bills. These are just fund balances that are sitting there. There's they're just ne they're deficit uh fund balances on each one of these grants. >> I see. So the money, >> right? Basically, >> so we're authorizing >> for you to use the

096money we have to pay money. >> Then it's a matter of bookkeeping after that. >> That's right. And it might be like you just said, that makes the most sense to me. That's think it was transfer out of these accounts. It's not really an expense line. It's a transfer out >> and an acceptance of the general fund transfer in. It's a separate line that will show up and the auditors we can give them the the school committee's approval to use that >> I still make your phone call but that is what I remember. >> Joe, can I ask a question about one of the amounts on the >> Sure. >> the cell phone pilot 25,000. Is that just the lock boxes that we put in? >> No, I think that was a fund from prior

097to that. Uh that that's been there for at least 2 years or it seems like it's been rolling. >> I thought we had a grant. >> It I'm not sure what it what it was from. It's I know it's fund 61. It must have been a grant. There were actually two cell phone grants at one point in time. I don't even know why, but it's not the lock boxes we just purchased. >> How did we pay for those? >> Those are general funds. >> Okay. So, wow. >> So, we overspent a grant that for item that >> by $25,000. >> And and it may have been that they posted too much that maybe something went into that grant years ago that shouldn't have, >> right? They posted it to the wrong account number. >> Yeah.

098>> And it just was never caught. >> I'll be surprised if something was posted to the wrong account number after the last year or so. >> All right. That wouldn't have happened before you, Joe. >> No. No, >> I'll make a motion to approve to allocate $41,56.18 out of excess and deficiency to cover to clear deficit balances. >> Motion made by Jane. >> Don't ask me to repeat it. >> Second by Carrie. Uh, any further discussion? All those in favor signify by saying I. >> I. >> Any oppose? The eyes have it. >> Thank you. I just think for the record it needs to be documented as a roll call for END or >> Okay. >> the two/3. So maybe roll call just to cover that. >> Sure. We Yeah. And we'll I'll do that.

099But I think that motion is authorizing and then so I think when we do the journal entries from the END that may be the time but I will just on the air on the side of caution motion is made by Jane seconded by Carrie to expend 41,000 um >> $56.18 >> uh uh from E and D to cover previous bills. >> And with that, I'll take a roll call vote. Jane, >> yes. >> Uh Carrie, >> yes. >> Matt, >> yes. >> Chuck, >> yes. >> Tara is a yes and I'm a yes. It's unanimous. Thank you. >> Uh just this is just an update on the end of year report. It's complete. Um it's ready to be uploaded and filed. >> Beautiful. I just need to get some signatures tonight when we're done with

100the meeting. Um it I think it looks pretty good. I've cleared all the errors that were on the on the sheet. It should be okay and it'll just fall to to Kristen if there's any amendments that need to be done, but I'm hoping they're few and far between. So, I just wanted to give you that update. >> Notice he said he thinks it's all said. >> I was I had no doubt. It's >> only my second one. So, but thank you. That's it. Thank you very much, Joe. >> Thank you. >> Moving on. Facilities rec uh report. >> Excuse me. >> Did get chilly in here. Scott, I saw you put your sweatshirt on. >> Yeah. Thank you. >> I missed my No. >> No. >> I didn't think Joel said I was going to

101come up with the hood on and everything. >> And Joel's like, "It feels good." And now I'm actually cold. >> Oh, you are. >> I'd rather be cold. I know. >> She's putting the freeze on us. feels always. >> So, the um lodge sinko was repaired at the high school and while they were there, they patched a few potholes for us, which was very kind of them. So, that's complete. Uh the sewer pump station is back up and running as normal. Um and also with that, we had Furki Corporation come out and clean the the sewer tanks at both the high school and Early Village, which we are responsible for. So that was done on Monday. Um, OP Flooring came back and refinished the gym floor on Thursday 8:21. And while they were there, they

102repaired the new section of floor which was already peeling up due to the I guess the glossiness of the paint. So he sanded it down, reearthane, repainted the purple and reurethaned everything. So looks good. Should hold up. middle school. The first floor boys bathroom, as you know, that had the sinkhole. Um, that was repaired prior to the start of school. I have to say, it looks rather well. Almost can't even tell it was done. Um, new basketball rim has been ordered for the outside basketball hoops. Um, they keep falling over and getting dented and breaking. So, new one was on order. We purchased it through Amazon. It came in. It was not large enough to fit a basketball through. >> Oh, no. I don't know how that was possible, but the regulation size has been

103ordered along with the net. So, we're just waiting for that to come in. That should be in on Tuesday. I will have the head custodian pick it up at the central office and install it. Um, that being said, also um uh Mr. M donated an extra basketball hoop. Um, so we got two out there now. Three. But um one of the ones we purchased last year fell over and it did kind of get bent. So we're going to pull that one out, put that one aside. So we'll have two across the parking lot. Um the grease trap was pumped out here at the middle school as well. That was done on 829. Evan was scheduled to come out and change the failing valve on a fire pump um inside the fire pump room and they're

104going to perform the required 5-year hydrostatic testing. Um we're just setting up a date to get that completed. Not much at AFM JFK. Um we are continuing to clean out the rooms that were emptied out. Um they were just, you know, everything was done in such a haste. So, we want to organize the furniture that is in there and get it all cleaned up. >> Scott, you didn't mention my potential new office pet. >> Um, >> yes. Um, pet. >> Oh, >> Jill has been complaining about a scratching type noise. >> Oh, no. >> Um, come to find out it was more of a >> Yes. Guess what? I have made a woodpecker. >> So, she's got a woodpecker pecking a hole in the side of the soft. >> Hasn't quite made it way into

105my office. It'll never make its weight. >> What are you going to do with that woodpecker? You're going to build like a little woodpecker box, right? As long as we don't have >> Good thing we're not talking. >> He's not in. He found a piece of wood he likes. >> No, he sent me a video today. I said, "Scott, we found his back." You can see him. >> I watched him. >> And then we catch Jill on the camera feeding him. There's >> Good luck. if you want them at your house cuz I got a few I'd like to send that way too. >> I kept telling the sounds and I don't think he believed me at first and finally I said I'm telling you there is something there >> and he did look and

106first we found the little >> thought it was a squirrel hoping for a chipmunk. >> They should stop in November. >> It was a It was Can I request that we not meet for the homecoming meeting on the outside? >> I hope he pays you a visit. >> Yes. >> Um that and um The courtyards are really getting overgrown, so I'm going to have the groundskeeper go in there and clean that up. Uh, Milville Elementary School, our brand paving did complete the um, handicap access walkway. Um, that came out really nice. >> It looks great. >> Yeah, nice and smooth. Even um, new kitchen equipment is fully operational and that was done prior to the first day of school. and FM generator came out to replace the louver motor. This louver opens up and closes

107as the generator starts up. It allows fresh air to come in, cool the engine off, and go into the intake manifold as well. Um, they were also scheduled to change the radiator at the same time, but the manufacturer sent the wrong one. So, that is now being reordered and scheduled to be changed when it arrives. In the meantime, the generator is fully functional. And that completes that. Any questions, concerns, comments? >> Thank you, Scott. >> Sports fields look good. >> Yeah. Um, we do want to get on the baseball field. Like I I told Tara, um, soon grass is starting to slow down now, so we can start focusing on such things as the courtyard and baseball fields. >> Up at the track, the opposing team was complimenting how good the grass looked today. We

108get so many compliments on that field. >> Yeah. >> Um, True Green, I just got notification today that True Green is coming out on the 16th and 18th to air raator and oversee it, both the lower soccer field and the track. So, you're going to see plugs of dirt up there, but it it'll blend in. Irrigation system is up and running. And I think I reported on the last report that I had them focus the irrigation system on the lower soccer field to be mainly on that field. So, we shut down sprinkler heads on the baseball fields that weren't being used and stuff. >> There was a a tent, you know, those popup tents the track team uses. It was up on the football field >> uh that was take taken away. >> It would

109have been blown over >> the wind. I thought that was the boosters. >> It was ours if it's bent and it's just sitting like on the wooden platform. >> Yeah. Um we were thinking you know can can it be salvaged but uh that I think you should do something with it before the >> Yeah. You get it if it's all bent to the >> Yeah. I think Jason spoke about that. >> Yeah. Just letting you know >> we bought two popup ones with BMR logos on them and stuff. >> So one of them got blown away by the wind to hook it and bent >> really >> the standard. So that that's not the boosters. I've got the tent put away the the cloth. >> So you save the top of it. >> Yeah. >>

110Okay. >> So even if we have to buy another frame, >> I'm looking forward to homecoming. >> Yeah. It's unbelievable the compliments we get on that football field. >> Looks good when you drive by, too. It does. >> Yeah. Especially when it's freshly painted. >> Imagine what it will look like with bleachers in a fieldhouse. Outdoor lighting. >> Outdoor lighting. It will be amazing. >> The band having their home show there. >> Electricity would be a big bonus to that. >> It's coming. >> Yeah, it is 100%. >> We good? >> Okay. Thank you, Scott. >> You're welcome. We got >> Oh, I do have one um surplus. >> Yeah. >> Um >> back page. >> One of the Millville kitchen appliances. It was the old oven stove combination. Um kitchen workers wanted to save

111it for the stove pot stove top pot. The ovens weren't working anymore, but due to the new equipment, everything wouldn't fit underneath the range in the fire suppression system. So, we had to take it out. And like I said, the ovens weren't working. They really didn't use the stove tops. they just wanted to hold on to it to melt butter and stuff like that, but it's not a big use for it. So, >> we're going to surplus that. And we bought additional freezers and um refrigerators and we put those in the old dishwashing room and there was a stainless steel countertop in there that we had to take out. So, we're looking to get scrapped that too. >> And I just wanted to mention surplus. Um, if you recall, I don't know if it was

112last school committee or the one before, we had come and bought the surplus for the books, all the extra books. And you'll notice when you walked in, our kids are loving it. Mrs. Ramka sends me, Dr. Ramka sends me pictures. Sometimes the kids are going through, they're choosing books, they're reading them, they're keeping them, they're taking them. So, it was great um to be able to have those books at their, you know, the level for the middle school to use. So, they, you know, do that during their break. So, >> not just kids. I saw staff going to them as well. >> I think they are too. Yes. Well, they took out what they, you know, needed for like to um improve this library here, but it's really great to be able to have that

113opportunity for the kids as well, >> right? Yeah, they brought a lot of the younger >> Couldn't help but notice Dr. Rem's life size >> cut out. And I wonder, is it the right height that >> I have a picture of Miss Remar on top of the Zamboni keeping an eye on the staff as they were cleaning throughout the summer. Told her that congrat, you know, you're on top of things. Glad to see it. So Scott, while you're still here, but I'll take a vote on the surplus. Uh motion to approve the surplus recommended by Scott. >> Motion by Tara. >> Second by Chuck. Any further discussion? All those in favor signify by saying I. >> I. I. >> Any oppose? The eyes have it. And facilities use request while you're here. Looks like there's

114a lot of them. There's a lot of them. >> Make sure we run through them. Yes. Joe, please. >> The first two express football pitchers. that is previously approved. They're just changing the date and location that they'd like to use. So, there's no change except for that date that they want to use, which is now October 4th, and the locations from the high school to the middle school gymnasium. Okay. Do we want to approve them one at a time or just run through them? >> We can keep going if there and what we'll do is we'll hold if there's so many. We'll hold if there's and then we'll vote on the rest of them. Okay. >> The next one is express chair practice. It's same thing, same location, just date and time has changed. Uh

115they're going from 9:16 to 11:14 Tuesdays through Friday from 6:15 to 18:15. So, previously approved, just changing their date and time. Uh the next one is Girl Scout Troop 632. They're group one. They're looking to use um Wednesday nights from October 1st to June 10th from 6:00 to 7:00 p.m. at the middle school cafeteria. Obviously no charge to them as a group one. And next one is um Bimble Basketball Tryyouts and Evaluations. They're look they're a group two looking to use Monday through Thursday from 10:27 to 10:30 from 5:30 to 8:30 p.m. at the middle school gymnasium. >> And none of those conflict with the other Tuesday? >> No. All these dates I believe have been verified. that nothing should conflict >> in different schools. >> No, can I ask a question? Why is just

116maybe I don't understand the groupings, but Girl Scouts are a group one. >> Yes. >> But are the town youth sports are a group two? >> That's just the way from what I understand that the town sports are made up of a percentage of our students, right? >> And they pay to purchase there's a fee. >> It's like nonprofit versus profit. >> They pay they pay for custodians >> if if needed. Yes. For uh on on the Saturday and Sunday, >> right? >> I think play also. >> But I'm saying kids pay to participate with the Girl Scouts. They don't >> There's also Yeah. Well, no. Girl Scout, right? >> Right. But on this one, there's no fee because it's during I believe there's no fee because >> No, what they're saying is the the

117program itself, >> right? I just didn't know why they were classified. Is it because on the weekends? >> Yeah. >> And it doesn't have Isn't there like a federal there's a federal protection for scouting? Um >> it's a nonprofit like >> No, it's actually a federal protection for scouting individ like specifically that uh for um public schools. >> We had >> I don't know if it has something to do with that. >> I'm just curious and they were one right after the other. >> Um good. Keep going. And then like I said, BMBball is for basketball triyouts and evaluations. That's a group two for Monday through Thursday from 10:27 10:30 from 5:30 to 8:30 at the middle school gymnasium. And moving along is Green Roy Academy of Irish Dance. It's an Irish Dance holiday performance.

118They are in group three. They're looking for uh December 12th, Friday, from 3:30 to 8:30 at the high school. They'll be using the auditorium and the cafeteria. >> I'll have to ask you like are they putting out a show? Obviously putting out a show, right? >> Holiday show. >> It's a what? You say competition? >> No, it's there holiday performance. >> Holiday performance. >> Yeah, the recital. Are you going? >> I am now. Yeah. I mean, yeah, >> I'm sure you have to buy a ticket just >> Yeah, that's fine. Nice to see that here. >> Uh the next one is um this is the program that Chuck is running for open basketball where they're doing some um developing conditioning skills. Obviously, it's a group one. It's all our students and it's Mondays and Wednesdays

119from September 3rd to 11:26 from 7:30 to 9:00 at the high school. And I believe this is the final one. Yep. Final one is the homecoming community day that we were just talking about. That's a group three and it's $5,000. >> Are we going to vote down that one after everything we just planned? >> It's it's a group one on Saturday, September 27th from 11 to 4, and it's just using the outside fields, parking lots, cafeteria, and kitchen. >> So, just one question about that. Has the band been notified that they need to relocate that day? >> That's a good question. I'll make sure they know. believe they have them, but I'll verify that. >> Yeah. Well, they're more at the football game that day. >> That's Friday night. >> The Friday night game, but

120Saturdays is competition day, but they usually start their day around 8 or 9:00 a.m. in their on their field, which is the parking lot. >> Okay. >> In other year, like when there's football games, whatnot, they usually come here or I guess field of their choice, wherever it's not as wet. But just so they know ahead of time that this is where their trucks and etc need to be. >> I will reach out to Todd. >> Joe, did you say that was a group of football? >> I was only kidding. It's >> We're going to adjust the uh field. >> That's right. That's right. >> Roosevelt Park on baseball time. Four grand a game. >> It is a for the record a group one. There is no charge. >> $5,000. >> But we'll make an

121exception to that. >> This is That's it. That's everything. Joe can say that cuz he's not going to be here after that >> to pay the bill. >> Good enough. His last paycheck was donating. >> Oh, yeah. That was so nice. >> Uh, and are there any questions or um any holes on any of these multi multiple requests? >> Can I vote if my request is in there? >> So, I will say it's um >> my name's on one of them, too. I will say that is there's no gain of uh so I will say that we'll take a vote on all of them with the understanding that uh Chuck is abstaining on the open basketball gym because it's his request and Carrie's abstaining on the homecoming. Is that fair enough to cover us just

122in case anybody's watching and wants to put in open meeting law violations or what have you on us again? >> Again. Um, so I'll let that let the record reflect that we're going to vote on them together and Chuck will be abstaining from one individual one and Carrie will be abstaining from her request. >> Sounds good. >> Uh, all those in favor signify by saying I. >> I. >> Any oppose? The eyes have it. It's unanimous. Thank you, Scott. >> Scott, that stainless steel counter that's still has that already been dispos Oh, not yet. Obviously, we just voted on it. Okay. The >> kitchen. What was that? >> Huh? The kitchen. kitchen. We did vote on that, right? >> Yes. >> Okay. All right. School committee forum. Anyone have anything? >> I have something. >>

123Carrie, >> I don't know if this is something a topic that needs to go to policy subcommittee first or if it needs to come to our agenda, but Joe and I have um emailed back and forth a little bit this week. He had sent an email out to some of the sports boosters. Was it just for sports, right? I tripped >> um asking for their 501c3 status. If they did not have a 5013 501c3 status, um they were going to be designated as a parent run organization, which meant that they may not use the district logo or the district name, can't display signage, can't make announcements promoting their fundraising. Um any signage would be removed. If you do have the 501c3 and you are designated as a booster club, then obviously you'd be able to

124use all of those things. Um, I brought up the question as to the logo that the district uses, the one that kind of resembles like the Patriots Flying Elvis, was actually designed by a football booster parent. So, I questioned how the district could take ownership over that and limit who and what when can we use >> that one right there? >> Yes. >> Okay. Um, >> that's me. It has like a a lightning bolt behind it. >> Yeah. Um, so I had questioned that. Um, to me it felt like this was a policy. Joe and I did look at the policies that kind of reference boosters. I don't see these things within those policies. So I didn't know Matt, maybe you would weigh in as policy subcommittee chair on that. I don't know. >> Yeah.

125So >> where we need to go with this. This was the previous we have spoken about this in previous years um about um boosters having you know how they're how they're organized where they have their accounts and everything. I know at one point it was held under the district's accounts and you know there was some questions on that as well. Um I don't know about the the logo. I imagine that's intellectual property, but if there's no trademark or anything, I'm not >> say that after the meeting and say trademark it. >> Yeah. Yeah. Um, we can go back to the old logo. Um, but I think that's something that we should definitely I was actually going to talk about this off offline with some of you guys. um just because I'm seeing a lot of

126um fundraising by sports organizations and we don't want the students to in any way be you know harmed or you know not get you know the benefit of these funds if they because I know at one point if they go into student funds it's supposed to go to the whole district and that was a that was one of the first things we talked about on policy when I when I first joined the policy was the signage on the is this is just an example the signage on the um football field and how that how that gets allocated and that was per policy that would have gone into the general >> uh general fund I believe >> um so I think that's something that the policy subcommittee should take up and and review >> my understanding

127on how most of the boosters currently run is that the money that is raised through their fundraising directly impacts that one team which I think is what drives the fundraising effort, you know, if they're fundraising for their warm-up suits or their backpacks or their pitching machine or whatever it is. So, I don't think there's any boosters that want to see it go into an overall fund unless there was a way to track. >> And it shouldn't it quite frankly, it shouldn't. They they should be separate organizations. They should have 501c3. They should uh be registered with the state of Massachusetts. They should be doing that if they're raising funds. Otherwise, they would be considered a parent. Uh I mean, as a parent organization, >> that's just what I Yeah, it's good. >> Yeah. And then

128they would we definitely have to take a look at this to make sure that number one, they're running correctly because if they're not using the funds correctly or not that they're not using the funds correctly, but if they're not if they shouldn't be having the funds and they're calling themselves something that they're not, um like they should have a separate bank account. They should be having a lot of stuff that's that's separate. That way they're not I take the BMA for example. They're they have everything that's separate. They can do a lot of things that are separate from you know from the school as long as they still follow the policy that surrounds. >> So I don't think there's any boosters that are associated with school accounts at this time. >> There isn't cuz there

129and they shouldn't be and there shouldn't be. Correct. >> Because that was one of the things they were and then >> when we discovered that it's it shouldn't be like that or there was >> the purpose of the email though. just to let them know that first of all we're trying to motivate these groups to get their five ones and several of them are already in process of doing that and that's why at the at the end of the email I did say all of this can be the exceptions could be made if you come before the school committee and get approval right if you as a board want to approve these parent organizations to advertise and use that space and things you can but our policies in the way I read it we only

130can directly associate and work with booster clubs, right? That's one of the things and we promote that. We want that to happen. But you're not a booster club if you don't have a 501c3 and go through the state requirements. You should be reporting every year. There's taxes you report. There's actually fiscal reviews that have to happen to those groups to ensure that the funds that are being collected are being used properly. Um, and that's just a it's a protection for the district. We don't want to be and I'm not I'm not in any way saying any of this is happening but if there are misappropriation of funds that do happen in these groups and we're associated with them and we're helping them to decide how to spend those funds and working with them that does

131put a liability on the district. So we just need to be careful that everybody's doing what the policy is requiring and what the state is requiring them to do. >> I don't think there's ever been well I shouldn't say ever. Um, I don't think the boosters typically ask the district to weigh in on how their funds are being spent. >> No, we shouldn't. We really shouldn't. But if we collaborate and work together, they might I would hope they would come to you and say that what does the team need, not necessarily do what do we want to give them, but maybe there's a need that the team has, which there shouldn't be. We should be financing most of it, right? Um, but there might be some pitching machine something that's useful to the team, right?

132I would hope there'd be some kind of collaboration. >> From my experience, the the booster or the parent run organization confers with the coach to see what the team >> Yep. Which is which is good. >> And my fear with trying to tell everyone that they need to have a 501c3 status and I understand that like that is the designated status that makes them legit or whatnot. Um there's a fee associated with that and our teams >> barely raise enough in their fundraising to get what they need to ask these kids to fund raise for a paperwork fee. I have a hard time with. So that's I I think this needs to be a much bigger conversation. >> Yeah. So, we can definitely have this. We should definitely get this on the next policy meeting

133because to to that point though, also with and I'm again I don't know everything about 501c3, but I from what I understand and there's new policy that's coming through um that eliminates games of chance with um school organizations. >> Um so, raffles, anything like that. And then there's I if I read it correctly, I don't know if you guys read it. It said something about um that any booster organization is maintaining within the law of those raffles. And that's there's a lot of reporting to the lottery and all that kind of stuff. So that's why you don't see uh many boosters doing like bingo anymore where you know back in the 80s and 90s it was bingo and and a whole bunch of stuff like that, but you don't see them doing it anymore because

134there's so much reporting and it it is super costly. Yeah. So >> yeah, bingo's a nightmare with the state. Like that's why the towns don't >> That's why nobody doesn't. Yeah. Yeah. That's why nobody >> But are you saying we already have a policy in place that limits them from using our >> Well, the policy doesn't specifically say that, but the policy does say that that's who we would work with. >> Okay. >> So again, this was just something that I began uh early on when I came in discussing administration and how we should move forward with it and try to stay within that policy. that that's one of the reasons I put in that email that you can come before the committee as an exception as a parent organization request. So, it's not they

135can't just show up and throw out a bunch of signs and start advertising. But, if the school committee approves that for that organization to do that at the games, we can't and they're not a booster. That's fine. >> I mean, >> so the thing is, >> what about when they're selling merchandise that has our logo on it as a fundraiser for them? I mean, that's a common thing. prove that >> but isn't as a 501c3. If I purchase if I purchase something from a 501c3 and that that receipt that I receive, I can use that >> as a donation. >> So if they don't have 501c3 status and I'm under the assumption that it is a which you should be under the assumption that you know an organization like that >> is a is a

136501c3 then >> that can cause that can cause issue too. 501c will all um it will also be tough too because the boosters change as the students move on like the person running >> but to establish one you need an EIN number and an EIN number is tied to your social security number. No, it's not. >> No, no, it's tied to the organization requested organization. >> Just like EIN is the organization. An EIN is the organization social security number. The 501c3 status is used. You can't have it unless you have an EIN >> and that gets passed down to officers of each correct >> of each booster. So when the students move on and you're electing new officers, president, vice president, treasurer, that treasurer is taking over the responsibility of >> the EIN technically >>

137taking PTO is a 501c. Yeah. BMA has it. >> How do you get an EIN number without a social security number? >> The organization. >> Your organization applies to file for it. It takes it takes about 5 minutes. >> Then the annual filing will change the offices of the So what what do you propose parentr run organizations go do though that have one possibly two parents that run it? You're not going to establish the school committee. They need a board. >> How do you have a board with one? >> You can have one person could be the whole board. >> You don't get a lot of parents that volunteer. I think is what Carrie is saying. >> True. >> Yeah. But you can have one person as the full board >> and it's not going

138to make me a mountain. >> Yes. for parents for parents discarding parents. >> We have to find a way to make it easier and more accessible. I don't know what that way is, but this is >> that sounds like people are going to be, "Okay, we're not doing that." And then the kids don't get anything and the kids >> don't we don't get a banquet and then there's no banquet. There's no jackets. There's no sparkles on the cheer uniforms cuz that's how the money is raised. So it's >> I think this would be >> definitely useful for a policy policy meeting, you know, maybe have it a little bit more in long form so we can >> get it not discouraged. >> Correct. Yeah, it needs to absolutely be. >> So we're going to encourage

139this to go to a policy subcommittee and we will I mentioned about violating open meeting law earlier. So we will not continue this as it's not an agenda item but it was a robust discussion of a potential agenda item which will come to us at the recommendation of a policy subcommittee. How about that? >> Couldn't have said it better myself. >> Thank you. >> Carrie, do you have anything else? >> That was it for my school committee forum. >> Anyone else have anything for school committee forum? >> Yeah. So I just wanted to recognize um Eagle Scout Kevin Burgess. Who was that yours? I'm sorry. >> That's all right, Matt. Go ahead. We'll give him double the accolades. >> Yeah. So, he did finish his uh project. Uh it is complete. I believe he did

140uh email the district of that. Um he I think he did a great job out there. Uh he does have a few extra things that he has planned, but as scouts go, he can do that and he'll be talking to the district about that. That's what he uh informed me of. He has some a few more ideas. Um frankly has he has a little bit extra money that he needs. He >> did well in his fundraising. did very well in his fundraising which was covered by the 501c3 uh and all appropriate uh uh receipts were distributed. But um congratulations to him. I will say you know personally we the troop uh troop one in Blackstone did have two recent Eagle Scouts finished their projects. Um and uh this is about a five year no probably

141no three four year hiatus of any Eagle Scouts. Uh just some some things that happened. So um congratulations to both of them um for their Eagle Scout project especially Kevin. So >> Matt is Kevin especially young to be achieving >> he has flown through. He is a very determined very driven uh young man who has um excelled through uh every rank um since he's gotten into scouting. He is >> 13 14 years old. Typically in scouts, you know, the the sweet spot's about 15. >> Uh we always say, you know, before they start getting into cars and, you know, all the other extracurriculars, um we try to get them into Eagle. Uh 16 being the max, but they have until 18 to do it. >> Uh so he is definitely ahead of schedule. Um yeah,

142so >> again, this still has to go to a board of review. they still the the scouting organization still has to review it, approve it, make sure that you know everything's been done to their specifications. U but everything was done by uh by scouts by hand. Nothing was done by um power tools or anything like that per scouting rules. Uh so if there was any power washing or anything like that, that was done by adults. Um but his job was the project manage and he did a great job. >> That's awesome. >> So yeah, a lot of stone. >> Very good. Any anyone else? Yeah, I have one thing. The uh our uh coach advisory committee, we have two people here on that. >> The athletics advisory committee. >> Athletic. How How does one get

143appointed to that? Is it closed? Is it >> I would like to be on it. >> Oh. Oh, you want to get you want to be added to the I thought you want to be a coach. >> No, >> you want to be added advisory committee. >> Yes. >> We'll find out for that for the next agenda. Is that enough? We'll put it on the if there's >> Yeah. uh >> is it I have to >> so there's some important interviews coming up for positions for this winter and it's so important us for us to be um trying to get the the right coach for our situations and um would have been nice to have been on the agenda for this one but >> I wasn't aware that it needed to be It could be

144more informal appointment. >> I So typically Erin, you guys can correct me, Jamie. Typically when there's a reorganization, then we do the committees right after the after an election for the year. Is that was that one of them? >> No, this is not one of our committees. This is a district school committee that has posi certain number of positions, I believe. What those numbers of positions are, I don't know. >> But typically, we >> But then we would appoint them. Yes. Jason head. >> So that's typically done in June uh after or April May somewhere after the we reorganized. >> Yeah. But that's not what this is. >> That's not what this was. Uh we were re revamping the athletic director position and Jason had >> I think asked >> it was um when >>

145their input in the >> issues with athletics and Tara and I expressed concerns um like this is going back >> prior to Darlene and everything. >> So there's like an ad hoc. became a new position for our athletic director. Like they they kind of worked with Jason to create the full-time life, student life athletic director position that Darlene holds. >> Yeah. >> And they've kind of just stayed there. And >> so because it was a new position, >> Yeah. >> he asked us to be on this advisory to almost walk through it because there was so many concerns with athletics. >> Sure. So this is a you Carrie and Tara. Is this what you're on right now? >> Yeah. >> This is what you're looking >> athletic director to go over different athletic concerns and

146things that are coming up and whatnot. >> So, we have regular we have like regular meetings. We do the interviews for every position. >> Um, >> but it wasn't a subcommittee of the school. >> All right. Now, it's >> if that's what you I think that's what you're thinking. >> It's not a subcommittee like >> No. So I mean I think >> but it's not a formal >> I think there would be no reason Chuck couldn't say I want to be part part of that. I because it isn't a formal it's >> I don't know. >> I think he could say I want to be part of the interviews. I mean maybe if Jess was here we'd have better information. >> Just advisory. It's not I'm not special >> um powers or >> right >>

147um >> I don't think just advisor >> kind of like liaison more than is what I've taken it >> on it besides the >> I mean did you know you were going to participate in >> when we first started >> is there is there anybody else on it besides the athletic director >> when we first started um Mr. Mr. Ducham was on it with us. He met with us monthly too. >> Yep. >> To create the position or to work with the previous athletic director >> on different things. And then when we went to the full-time director and Darlene came in, we just continued our monthly meetings with >> it's just monthly meetings and we we add on other meetings. They're usually between 11 and 12 during the day and then the interview processes. >>

148Yeah. >> Is your monthly meetings on Zoom or >> in person? >> Sometimes they're on Zoom, sometimes one of us zooms, one of us goes in. Sometimes It's different each time. >> I mean, it's a public I mean, it's a as a school committee member, you could >> join those meetings >> between now and the next meeting. I I don't even know if there's a pro mechanism to even officially put you on it. >> How did we put you? >> Well, because it's a it's more just >> not an official >> I would say Tara and I weren't necessarily meeting and bringing concerns up about athletics as school committee members. It was more as two parents who were active in athletics and >> Jason created an advisory to work with the athletic director. >> Oh,

149cuz you want to be that on the advisory. Created that advisory. >> I am shivering as I sit here. >> Talk to the superintendent. >> As parents, right? As par. Yeah, as parents, you kind of set it up. So, >> I would encourage you to reach out to the superintendent during the during the week. Maybe we can get expedited. That'll be before October 9th is, you know, I don't think the committee has to make a decision on that. >> Yeah. It's not like full committee sub just said that she plans to have interviews before the end of this month. Yeah, >> that's why before October 9th, it sounds like maybe there should be a request for interview committee for said positions if that if that's >> so what was brought to my attention when I

150did try to follow I did follow up with Jason because I wasn't involved when this was initially put into place that this committee does meet on a regular basis and it was determined the process at that time and and you can correct me both if I'm wrong that the process at that time was that the members of this advisory committee when the year started were members of the um interview committee along with administration with the ad and at times Jessica was in there. So that's how it was established. It was an ongoing thing that when folks entered Yes. and a student also participates in that as well. >> So that was my understanding. That's what was described to me that any you know if they have an open meeting or however they meet but the

151committee for um interview committee was created in the process with those members who were you know had been on it since the start of the year and went through the year and it included the again all those other individuals who were part of it. So I I'm going to request that we make that a future agenda item to formalize because we should not have something called an advisory committee that doesn't have set >> and it shouldn't just be school committee people. It should be school people, students, whatever. But because we have other ones, we have health and recreation. We have other advisory committees, people from the school committee and the schools and whatever serve on those. So, we need to look at those and and make a comparable. We shouldn't have anything called an advisory

152committee. That's just an ad hoc. Oh, we threw together these people. >> I will say the students do change though based on what sport we're discussing. >> Yes. Yeah. >> So, I would like to attend your um the interview if you're interviewing. I can sit there as a silent. Uh I I don't see why there should be an issue with me uh attending this. U if anybody is opposed to it, you know, speak up. But >> I have strong reservations about changing the way coaches have been hired the past two years for one particular sport only because I feel like it it elevates that sport to be more important than all of the others. And as a parent of three sport athletes on others, there was no reach out every season when coaches are hired.

153And now there is sudden interest. So I just >> we'll we'll address this Jane's recommendation on October 9th at our next meeting. We'll make it a >> make a formal advisory committee >> so that it would need to post agendas and whatnot at that point. >> It's really not something we can make a decision on. It's not on the agenda. So >> our >> All right. Anyone else for school committee forum? we have, you know, certain >> um Okay, so I'll close out with um thank you to the student reps. They gave an excellent presentation this evening. Thank you to the Millville board of selectman for that water update. >> I'll recognize the Eagle Scout. Uh Kevin Burgess did a heck of a job. Nice to meet his parents and grandfather and and his he

154had a lot of help and a lot of uh local uh small businesses also contributed uh to his uh execution of this project. And I would also um can't read my own notes, but I'd like to thank Joe. >> Joe, it's been great having you. Um and Kristen, welcome aboard. Um, you should really be thanking Joe for what he was left with when he came on board and and and and cleaned up. Um, but it's been it's been a great experience working with you. Um, getting to know you and uh, thank you uh, for getting these getting the books straightened out and you're leaving on a very high note with one of the highest END uh, calculations that we've had. you can feel free to take all that credit with you to the next location.

155But again, thank you very much um for all your efforts. Um we will be going into executive session and um adjourning in executive session. Our next school committee meeting is October 9th. At this time, u I'll take a motion to enter into executive session for the purposes of N general law chapter 38 section 21A3 to conduct strategy with respect to collective bargaining or litigation if an open meeting may have detrimental effect on the bargaining or litigation position of the public body and the chair so declares and not to return to open session. So motion made by Matt. >> second by Jane. We'll do a roll call vote. Who's frozen over here? >> Yeah. Yeah, me too. >> Call vote. James, my head is frozen. >> Carrie, >> Matt, yes. Chuck, >> yes. >> Tara, and

156I'm a yes.