001good evening and welcome to the July 28th 2022 regular session of the Milford school committee meeting this meeting is being broadcast by Milford TV and copies can be obtained at the request of this board or through central office our first agenda item will be the approval of minutes we have two sets of minutes each we will do as an individual vote uh the first is for the June 16th 2022 regular session does anybody have any questions or comments in regards to that not seeing any so looking for approval motion to approve a motion motion to approve motion by Robin second by John and all in favor and that is unanimous second set of minutes are from the executive session of June 16th 2022 uh any questions or discussions in regard to that looking for a
002motion to accept those minutes motion by Matt second by Robin all in favor again that is unanimous great thank you next agenda item is announcements correspondence and distributions anybody have anything to add yeah I've got a quick one unless somebody else wants to go first all right no just all right um we're hosting a job fair on August 1st from 9: to 11:00 a.m. which is this coming Monday right here in the teacher Resource Center at Milford High School and on August 2nd from 6:00 to 800 PM also in the teachers Resource Center here at Milford High School and we're looking to hire behavioral assistants teaching assistants substitute teachers cafeteria workers and bus and van drivers so if you have an interest in any of those positions please join us next Monday or Tuesday to
003learn more and interview with members of our hiring team if you have questions you can reach out to Melissa Bullock at Mulock Milford ma.com with any questions you may have excent thank you great else all right great move on to invitation to speak not seeing anybody in the audience for invitation to speak so moving on so um I'm actually going to keep the order um the same I wasn't sure if everybody was going to be here at the time but everybody's here so great so next agenda it item is going to be the 2021/2022 superintendent evaluation so um first thank you everybody for for getting that in to me on time U really appreciate it certainly um have summarized everything um summary report went out earlier today so I'm going to go through and just
004read through that summary report um for the pleasure of our viewing audience um and basically kind of page one was the district highlights um and you know certainly numerous highlights and you'll you'll hear some of those highlights in the the overview so again start with that so Dr Kevin McIntyre has completed his sixth year as superintendent and Ninth year working for the Milford Public Schools at the conclusion of the 2021 2022 school year this past school year like prior years had many challenges most notably the challenges faced during the co 19 pandemic September was a much anticipated return to the traditional learning model and schedule the school district opened during covid was again a major concern among the community and required strong leadership necessary to guide students staff and families during this time also overseeing
005shifts in protocols and and processes required strong management skills while all while providing upto-date communication with to faculty staff in the Milford Community Milford Public Schools continues to make healthy and safety health and safety a top priority offering a vaccine clinic and instituting a test and stay program throughout this past year new programs that added to the strength and Improvement of the district were created and implemented the English Learners evening program gave students a pathway to receive a diploma the district also developed and adopted illust ative math a new k to5 math program to be introduced in the 2022 2023 school year this will align scope and sequence documents and create a professional development plan for educators continue to support and growth of the Project Lead the Way Pathway to promote stem careers that led
006to the visit from our national SEC Secretary of Education Dr Mcintyre continues to lead the effort by guiding School curriculum with a portrait of a graduate outline this helps Define and vertically align the grade byg Grade School curriculum programming and educational activities provided to students the past year the district had a significant increase in enrollment within the school district each School throughout the district had to adapt to a growing classroom size while meeting the needs of our diverse and high needs population during the 2021 20 22 school year Dr Mcintyre set various goals centered around instructional leadership management and operation family and Community engagement professional culture and District Improvement within each goal and related categories Dr Mcintyre demonstrated the ability to successfully focus on the key actions outlined to achieve each goal he provided our
007school committee the required evidence and Benchmark to support ongoing and significant progress towards goals and the evidence that that specific goals were met the FY 23 budget which was strongly supported by the school committee the town's finance committee and ultimately town meeting included the addition of 28 new positions within the school district these new hires are essential to offset the growing population and high needs and high needs population within our school district under the direction of Dr MC Milford strives to employ more staff to equal the diversity among the Milford Public Schools population to do so Dr Mcintyre and his administration team hosted and attended numerous career fears to search out and find Future Milford Public School staff Dr Mcintyre has surrounded himself with supportive administrators and staff both at the district level and also
008at each School under his leadership they provide strong educational instruction to students while managing operations and communicating with the community the current school committee unanimously and strongly supported the leadership in management provided by Dr Kevin McIntyre this past school year as indicated in many in the many district highlights Milford Public Schools continues to improve the education for for its over 4,500 students and hundreds of Staff as this District moves forward to the future and just want to note on the summative performance rating there was um of within the six of us here he was there was six of us that rated Dr Mcintyre proficient and he also had one exemplary so I'm going to stop on that side there is obviously more to read from the instructional leadership side but I think uh think that
009the overview is is good I certainly we'll open it up to our board members if they have anything else personally they would like to add um towards the Dr McIntyre's uh overview or evaluation not seeing anybody that would like it we can't say nothing I mean terrible please I I think the first thing I'll say is I think you did an amazing job Chris and I think many of us around the table know how challenging it is to H all those cats and put all of that together and um you did a great job of highlighting I think many of the things that I know I included in in my report and clearly my colleagues have as well but um you know I just think you know we do owe a debt of gratitude to
010you Kevin for the work that you've done and in the most challenging of times and you certainly provided us with Reams and reams of evidence and initiatives and things that you've worked on and and not you alone but you also gave credit to your team which you are always so good about doing but I think it's just been an extraordinary two years um and this year in particular I think people have said it's been the hardest and trying to get back on track you you've really helped to steer the ship so thank you I think that was a well-deserved and hard-earned evaluation thank you thanks sure thanks Chris yeah absolutely thanks for putting it together I was glad not to have that I would just say Kevin you know I think the same I think
011the challenges continue to evolve right and I think it's been interesting to sit in the seat over the course of a number of years and see them change and they continue to change um but obviously you rise to meet them and you pull your team with you and figure it out and I think the student population evolving over the past you know year and will continue to be an issue for us so you know tremendous credit to you for all that you've done to make that happen and the hiring that it will take you know to substantiate that going forward it's also just I think really I don't know if the inspiring is the white word but just comforting to see all the sort of curriculum changes and improvements that were driving I think you
012know certainly Carrie Taylor has led the way of math I know Ela is going to be right behind it and I think just you know seeing those tremendous strides and you know where it's going to help our students in terms of closing that pandemic related Gap and really move them forward in next level um and getting to do things like steming kindergarten you know as a parent it's incredible to see even with all the changes that we're able to do things like that so tremendous credit you know to you certainly and the whole team for making that happen so thank you thanks CHR uh yeah I'll just um I'll definitely thank you as they did for that work I seeing this and all the work you did I know we had brief discussion about how
013I could maybe make that easier going forward but that's another day um just to Echo what uh what Jen and Megan said um you know your whole team extends a lot further than just the three of you guys at this table and this was just another year with more twists and turns that came they were different I wouldn't say that they were all EAS easier but um but it is comforting that's the right word to to to use to see that we're we're still making progress and adjusting on the Fly especially with our our in increasing enrollment and everything I just want to thank you for your your leadership and that and for your guidance because um I do believe we took some good steps forward this year and and I don't know that everybody
014can say that with the way this uh this world it's been the last couple years so thank you yeah yeah I appreciate that please so having done this for the first time myself going through I certainly appreciate all the work you did on back in Chris um because I was just cautionary T exactly um but one of the things I thought was really nice to see in this evaluation was the importance of individuals administrators but also teachers and other staff within the district working collaboratively as a team and so just looking at the evaluation and the things that were accomplished this past year it would be impossible without of course leadership but also the many individuals within the district who were being led and so I think that that's just a nice Point too to
015think about you know mil as a community and how this really is highlighting that as well as one individual um providing the documentation thank you very much everybody if I could just y jump in unless have right ahead all right um I I appreciate all the work that goes into this I know it's it's it's a it's a pretty significant task um I I I want you to think about each principal we have though who does you know and again it's a little less extensive but pretty clear close they do somewhere between 25 and 40 of these every year along with their other activities so just you know that's always something good to keep in mind because this this uh format is not too dissimilar from the form we use for the teachers in the
016district um you know I think the key piece and I appreciate all the kind words and I think you know one thing I'm proud of with the Milford Public Schools as a whole is a lot of districts were treading water over the last couple years and we made we made a fair amount of progress and and and I think it's it's it's a big credit to the to the school committee as well as you know Craig Kathy and a lot of folks that aren't sitting in this room because we were able to kind of Leverage funds that I think are going to support us going forward for a really long time and a lot of people you know brought in speakers bought some kind of shiny stuff and I think we were really strategic about
017it and I think it's going to make a real long-term difference and I think it it you know build some relationships with some of the Town committees we work with too um I I think the point about collaboration I don't want to steal Craig Sunder but that's a lie I kind of like to do that um but we had like we just did two days of a Leadership Retreat and Craig's going to talk about it in a little more detail but we had three teachers presenting to our administrators during that time and I don't know how often that happens but it was it was a great conversation they did a phenomenal job and everything in my evaluation I don't want to say like I did this and I did this it's just not like that
018because it's it's it's so many people really rowing in the same direction because I think in the last few years in particular we've really been able to align the Strategic plan with the school Improvement plan plans and things are kind of moving in the same direction which I don't think happens very often and I think it's a credit to our principles our directors our central office staff our teachers um we get so many folks that um that just consistently step up to the table which makes me proud to be the superintendent of this district and part of this community because I think there is such a spirit of community here um even in some of the most challenging times so I appreciate you know again all the kind words but it's it's so much a
019team effort and I can't emphasize that enough it's not it's not me if it was just me you guys would be in big trouble um it's it's a lot of it's a lot of really talented people kind of you know all all moving in the same direction and all addressing issues as they arise in pretty pretty honest and authentic ways which is also critically important so thank you appreciate it thank you for your words too appreciate it and Chris nice job I have to say you know I want to Echo the group because it's not it's not it's not easy and again like you know sitting here to summarize it certainly you know I think you'll it's nine pages it's nine pages by the way well yeah double space but I was able to use
020a lot of you know for summary wise I was able to use words and phrases in and in just how to how how you describe Dr Mcintyre leadership so I I thank everybody else in this room too because in a sense you made my job a little bit easier by be able to you know kind of you know copy and paste a lot of that information and I think it was to knowe everybody's individual summaries really reflected a lot of the same points too so I think what Dr Mcintyre had given us from a summary standpoint stood out to us on on this committee and we utilized th those points to kind of summarize in his evaluation so again it was it it all kind of fell together very very nicely from my side too
021so not to say it didn't take a lot of work but so to the to the next person so but again thank you everybody um all right moving on then I'm going to get a report from superintendent of schools on the education hiring process yeah this is this is just a really quick overview and I'll share some more details on who we hired a little bit later in the year too and we're still we're still in the in the midst of it um so this year we've already completed the hiring process for 57 professional teaching counseling and administrative positions we had roughly 30 new positions um that we brought on board and then you know we had our typical retirees and we also have um you know some just regular turnover that just happens you
022know year over-year and you know it'll be interesting to see because our turnover was kind of late this year where a lot of places have experienced pretty heavy turnover um so I'm worried that we may see some late turnover that could be problematic and only time will tell with that um we're in the process right now of hiring about seven additional teaching positions and folks are in various spots with that um we're going to we're going to lose um let me say it this way we historically have some additional movements between now and the start of the school year so we expect to post and engage in you know a few more hiring processes um for a few additional positions these are always challenging I think right now it's even it's even more challenging um
023we also need to hire as I stated earlier a number of Behavioral and teaching assistant positions those are you know extremely challenging across the state everybody I talked to who's a principal special ed director superintendent is is struggling in that area right now and I think it's just endemic of the labor market um the other thing that I just want to emphasize and I think it's important not only for the school committee but for thousands of viewers at home there there's a there's a national educator shortage going on right now and and we're experiencing this in a different way than a lot of other places are because we're just the only thing we're seeing is a dwindling number of applications across the board but we're getting applicants for for for most of our positions consistently
024but we're seeing fewer applicants come to the table um other states and communities are feeling this more directly Florida has more than 9,000 School Personnel openings and if you saw the news today some of the solutions are a little insane that they're proposing to put in place which I'm not going to I'm not going to get into Virginia more than 2500 Georgia might be as short as as many as 8,000 teachers and you know there's big districts in Texas that are missing 400 800 200 teaching positions and the southern schools start in about two weeks in a lot of cases they start in mid August um there's there's two things going on there's a higher number of Educators that are leaving the profession and there's a lot of reasons for that and fewer new educators
025are coming in to the profession so we're going to continue to be aggressive in our recruiting strategies thoughtful in how we provide mentoring and support and hopefully continue to develop and support positive School cultures where we continue to maintain um um you know High High um retention which you know has been consistent and you know I'm hearing horror stories across the state of like you know just administrators leaving in Mass from districts and you know some are just leaving completely and some are you know taking one more shot somewhere else but you know we've been pretty consistent with our leadership team we've we've had good good good retention overall now could that change in the next couple years and me give a very different you know commentary at different points in the year I think
026absolutely because I think we're heading into like a crisis situation you know people have been talking about it for a long time but if we're replacing and in in some states um licensed degree teachers with spouses of military personnel that don't even have a degree that's very problematic for I think the future of our country in some ways so it's it's something that we're we're we take very seriously the hiring process and you know the principles I think are very thoughtful and everyone exhausts every Avenue of the networks every time there's an opening to make sure we get a good person in place so I'm happy to answer any questions any questions Megan yeah Kevin thanks you spoke to sort of the teacher and support staff hire how many administrative positions are open Carling um
027I know there's a recent it's just it's just one right now oh okay great so the attendance H is yeah those those two gentlemen who who actually joined us on our Leadership Retreat for the afternoons um they've been in place they've been you know engaging in the community they've met the judges the you know they've been great okay um they're they're they're ingraining themselves into the Community already yeah yeah no that's fantastic Victor and Charles you'll get to you'll get to meet them and and I think love them as much as we do no I look forward to it that's awesome you know I think you talked a lot about kind of the collaboration and the authentic nature I think the piece that you left out which I also think is so important is sort
028of the really thoughtful Creative Solutions that your team has brought to all these things and I think certainly the hiring is one so I have a friend who is an administrative um down south and they're using like head hunters and they're bringing people in internationally yeah wow we're we're actually doing that too wow yeah we've done that probably three to five times over the last uh really I did we've worked with um consulates in a few countries in in Europe really fascinating okay I did not know that so that's that's something good to learn okay but the creativity I think is important in terms of being thoughtful in the approach so I just want to say thank you for that also yeah okay that's great thanks else see any other questions thank you thanks again
029for that update moving on our report from the assistant super tendent for curriculum instruction and assessment in regards to the Leadership Retreat D kiggly thank you Mr chairman um I included in the packet uh just the agenda of uh the two days and I have to say that I'm very excited about the way that our um our Retreat went this year I think I don't know I've been an administrator for 15 16 years here or something like that I think that this was probably one of the best well-received Retreats um that we've been on uh I think that what I I think was most exciting about it is we spent the majority of our time talking about teaching and learning and not about Co protocols this year which I think I think that brought um
030it just set the tone for everybody uh so the first day like uh Dr Mcintyre said we were fortunate enough to have Dan and Alysa who I I Believe been here before talking about quality performance assessments uh and they just ran our whole team through different protocols with quality performance assessments and explaining what they're sharing with teachers um you know and that we've we've trained probably 50 to 75 teachers through mcia and through Dan and Alyssa who basically taking the torch now and not running with it and training teachers we had a session in the in June and we had we have another one coming up in August um with a number of teachers signed up so they basically ran our whole leadership team through exactly what they're doing with teachers um and everyone was
031really excited about it now I think one thing I do want to say about all of the Retreats is we get a lot of momentum going in an hour or an hour and a half and then it has to come to a stop because then we're Switching gears otherwise we we'd sort of stay on the same track for the whole time um so I think one thing that that we have to somehow figure out is all right how do we take the momentum that we started and now keep going with it throughout the year and this is another area where um performance assessments is something that we want to see every kid engaging in um I think at the cape commissioner Riley was talking about that in in his address to the superintendent um and
032assistant superintendent so something that we are going to be pushing forward this year uh next we started our conversation about our start teams um we ended up with a short amount of time for that so again that's another thing that we get some momentum going then all right it's something we going to carry forward and we know that with it's the start of a conversation um so I guess looking at the Leadership Retreat it's more of like a launch pad for all these different things and then we wrapped up the afternoon with um Improv Asylum leadership training which at first there was a lot of anxiety when you think of improv you think of oh God we got to go do all these skits with each other and and figure and do this acting but
033it really wasn't that at all and it it it was one of the highlights of the retreat I think from all the administrators we really we talked about communicating and the importance of having the same message and um being able to sort of read the room and feed off each other without actually talking so um I I don't know it was it was really a a great event um so that's how we wrapped up the first day second day uh let's see we had another teacher leader um and we kicked off our cultural responsive teaching in the Brain book study that we're doing with all the the leadership team we all read the first four chapters uh Sylvia fulman came in and she worked with me and um Jen in creating a presentation uh we
034spent an hour and a half working with teachers uh working with the administrators and putting them in different groups um and that was again well received and administrators were wondering how we could keep moving the work forward in working with our teachers too and that's a that's something that we we have to figure out together what the right timing is for that uh we spent an hour talking about staff evaluations making sure that everybody understood the the protocols and processes uh that we need to follow but beyond that just making sure that we all have the same um expectations for teaching and learning again need definitely need more time in that area as a group uh so that's something that we will be moving forward with as the month continues um we had members from
035mcia Peter Piaza who's um head of research at mcia he ran through our data dashboard with all of us so we have four years of data now on our site at each of the different schools he ran us through a protocol we' gotten School groups um and then we we looked at areas of strengths and areas that we we need to put some resources in um they again wanted some more time in that area so they're going to be working as teams to talk about the plans for Rolling the out with staff and then we finished our retreat with Aaron palansky who was a superintendent in another District came in and really talked to us about the importance of relationship building and I think that was a it was the timing of that was was
036perfect um you know two two days of eight hours straight and then having him come in and talk to us about relationship building and uh growing your teams and making sure everyone's okay I think that that that was well received by the team and was a great way to just sort of end the two days of um just work it's really well it was but it was it was the one of those one of those days and both of the days of just you look up you start the day at 8 and then before you know it's 4:00 you don't even realize it's 4:00 it just went fast and the discussions were rich and kept going so good time well thank you very much for that update appreciate it opening up to the board with
037for any questions or comments seeing any so talking back to anything could you speak it looks like you asked for feedback could you speak to the feedback that you received yeah no I um I I did get feedback on both days and I will actually I'll share the live agenda after that has the the feedback in it but thanks it's glowing and basically the like I said the the downsides of of both days were we wish we had more time to talk about this so we wish we had more time to talk about that so um that's things that we have to build into our leadership time just throughout the year and how do you define leadership uh so what is it monthly that we meet with yeah we do a monthly meeting assistant principal
038principal assistant principles directors um all come together great thanks yeah sorry that's okay want to make sure he thought you were asking him an ESO Tera question about leadership for a second there he like well let me think you you said monthly so thank you I appreciate that update it sounds like it was a great two days yeah and we and we all just for the record we also have um other groups that meet throughout the month as well like Craig meets with the assistant principals that you know the directors come together at different points and there's other different groups that are working on different projects so y says Retreat I'm assuming it was on Milford Public School property no we went to um the Warren Conference Center that's great in Ash excellent oh good
039I think while we were there ashin was there yeah yeah I might I might have huckle Jim Adams the superintendent of ashin during one of his presentations and a few like a few other business groups it's really a great place for something like that yeah um especially since I think that we still have some PE some folks that are a little nervous about being in small spaces with other um people so it's great place to get outside too any other questions or comments all good again thank you very much you know certainly you know it's nice to hear about our leadership team getting together working together you know and and certainly looking to you know to work again for the benefit of our school community so thank you very much welcome moving on next agenda
040item the report from the assistant superintendent for business and Human Resources thank you Mr chair I have for the committee's approval this evening seven warrants in the amount of $ 96,5 than a motion to approve that war motion by Megan second by Jen all in favor that is unanimous the school year of 20122 is fiscally closed and we have I've provided for you the final Financial which does require budget transfers from our previous request in May to bring the budget to a um a resolve in terms of the um budget lines that are in a a deficit so with that I have a request for $288,500 so looking for a motion I had a question Kathy could you just speak to the transportation piece just so I understand what that looks into again I believe
041the transportation for the most part became uh fuel escalation additional students requiring uh sped nonlocal transportation for outed District transportation Jim is in the process right now of building um his rooting for next year of which I've requested to have uh at least three bids for each one of those routs excellent so that we start off the school year with our best possible rooting expenditures thank you and utilities portion just a second uh utilities um strangely enough became the electricity not so much the uh heating so um with that we do go out to bid for all of our believe it or not our electricity um Deco THM per kilowatt rate we do that every five years and so this uh would have been greater if we hadn't done that because we do get a
042very a great we got a great rate electricity I'm not surprised I just wanted to understand kind of what that's thank you course I'll make a motion to approve that transfer excellent so motion by making for that budget transfer a second by John all in favor excellent and Mrs Perry before you move on just quickly on the final budget uh number where did we land as far as like a Prof I know you do a a very critical and and and great job at going down to what our budget are so just for the kind of the the Milford population where we're at where we went to for that budget so right now we still have and let me just do a note check before I guess at a number because it's and if you
043don't have that we can hit it on the next meeting no problem okay so right now I just wanted to share that we have approximately due to mostly Supply um issues 243,000 in purchase orders that are still um not closed so those POs are now encumbered against our fy22 budget as those orders do start to come in that number will reduce with that being said we have approximately $30,000 that is going back to the town right now but of that 243,000 a portion of that will in addition close out to the town so it could be as much as 50 to 100,000 that being said great your team does a great job at budgeting and ensuring we don't go over so thank you yes great well we don't want to go under either well yes
044exactly yes we're going to edit that out I think it just shows that we we do a great job so thank you all right so and I just want to make a a quick mention uh Mr chair when we talk about doing a great job I just want to point out that the school lunch and again the federal government has acknowledged and supported our programming here for um uh lunch ladies and all their hard work their typical roll over balance since I've been here it's been between $60 and $100,000 with all their hard work this year we are rolling over for um the school lunch program $900,000 so um kala has some opportunity to make some moves in her department and update some equipment and she is asking and we'll bring in the fall but
045she is asking for a newer uh better uh food truck right now the I think the food truck is about 11 or 12 years old so that would be a great asset for her program so we'll bring that forward as a uh Capital not so much Capital ass but a school committee approved um asset request and I've said this before but the best thing to come out of the pandemic is a free lunch it's not happening across the country unfortunately but it really should be I'm glad they're doing it in Massachusetts because the participation rates and that's the driver of the increased um rollover or through the roof with the with the you know free breakfast and lunch for everybody like people just everybody's eating lunch now so and I think it's a very positive
046thing I think I interrupted you Mr chair transer vote um I have no other question so if you want to move on to the person all updates okay uh the school committee has a list of the uh latest appointments from our previous meeting no vote is required we do have a course reimbursement request in the amount of 4,968 70 looking for a motion to accept that motion by Matt second by Jen all in favor that is unanimous great and did we vote on the budget trans for us yes yeah we did okay I'm sorry I apologize I had the same question Kathy sorry and lastly uh there is a request and I might have to have Kevin's input on this I only have what's in front of me as you do as well the international
047travel for Stacy school to go to Quebec um in February of 2023 the cost is has been um listed per student if I could find the sheet again um the travel seems to be with the coach bus and there's an itinerary letter at the end of the uh school committee packet relative to what they'll be doing I don't know if you have any more information yeah I the only thing I would say is um right now I think we're we're looking at Canada as the only international travel we're going to do um I think there's just so many variables at play for international travel like to Europe um I think we're willing to accept you know we do we do a bunch of exchange programs I think we're willing to accept kids here as part
048of an exchange program but because of all the different travel guidelines restrictions potential cancellations and the costs connected to it and I've talked to some of the folks that do the international trips I think we're going to put it on pause for this year and then look at it for next year not related to like I think Canada is legit and I think if you know one of those groups wants to go to a Canadian city where they're traveling by bus and it's a little more manageable um we're going to you know that I think that's okay um but I think anything beyond that we're really going to you know I I just think that the risk is just too high for like large groups and we saw the disasters of trying to get some
049of those refunds when the pandemic initially hit and uh I think everybody's like on the same page as as that goes so that's that's more than you wanted to hear but I support the trip to Canada I think beyond that we want to maybe wait a year to you know and I'm a big proponent of international travel too which is you know it's unfortunate we're not able to do it right now more broadly that that need a vote right cath yes it does was a trip that was that they would do routinely pre pandemic yeah they'll go to like they would like mix it up like they'll go to different Canadian cities and sometimes they'll do cultural things in cities in the United States that are related to the French language as well and the
050request is by the the same teaching staff that had facilitated this has been a historical trip that's happened yep for for many years great excellent so looking for a motion for to accept the international field trip request and motion by Megan second by John all in favor and that is unanimous excellent great and no gifts tonight correct there are no gifts thank you Mr chair thank you very much all right moving on subcommittee updates did we have any subcommittees that had met since our last meeting right on there we did have one with the facilities um I'm sure Jenner John if you want have anything to add I've got a couple notes here that I can just read off real quickly yeah go ahead read off I think you missed me no problem sounds good
051so um last Wednesday on July 20th um we myself um Jen um and John along with the administration team met with um through that subcommittee met with tremco who is roofing company so um along with ministration team too um we spoke with the tremco Reps um kind of some takeaways that I got from it as we know the roof was installed around uh 2003 time frame um there are yearly inspections that are that are done on the roof proof um it comes with a 200 Page report so so certainly it's very extensive from that side of it um and it does document all the history um and you know and and through the documentation process too we can get like we can go back and look at all the leak history too right and and
052those those documents also show leaks show when it when it happened when it was fixed so it does go through and detail that um I know we had some concerns in regards to the time timeliness of the of the fix process and repair process and a lot of it did they did state was was weather related um so it was just unfortunate the way that when a leak happened they said it's just the fact that they were unable to get up onto the roof to to basically uh make those repairs um repairs did occur though um and then also just that you know the Milford Public Schools we need to be proactive and kind of nurse along our current roof because C certainly we do have a statement of Interest going for you know kind
053of the next phase of Milford Public or the Milford High School so certainly you know there are still some concerns from from my own side um you know we did see significant leaks and we're another year older of that roof so certainly you know there is one section that has been reflowed there we haven't had any significant rain but there hasn't shown any leaks with some of the the rain that we have have had so again I know fingers crossed that the statement of Interest kind of pushes us forward but for now again we will nurse along with our current roof and uh hope for the best but again still a concerned John or Jen anything more to add not from my perspective thank you to good job thank you no you you pretty much
054summed that up Chris I think I don't know if you mentioned but there's been 29 reports over the years I didn't have any specific so yeah that's the number of incidents from since 2008 which presumably was you know five days after started the first one so excellent I guess any quick questions in regards to that um meeting or anything like that or anything that you'd like our committee to kind of ask we're moving forward on open it up in that way so go ahead Megan so it's great you an opportunity to interact with them and it sounds like they are responsive so the reports that their warranty says that they will provide is there was there rationale given for why there's being provided and they just took a while maybe to make it towards your
055committee subcommittee um um trying to remember if there was an answer to that there wasn't really an answer to that um they I'm trying to think if they had the details of when they were called and when they responded they never really specified it was within more within the reports to say just because it would be us pinpointing those specific leaks I had brought up more the leaks that were more prevalent in that December time frame during the parent teacher conference and again that's when it was they knew that that was kind of the where we had our major concern so again it was that going back to the weather related issues or you know weather related uh impact go have we had an attorney look at that warranty my rationale for asking for the
056reports is because it's literally the first presision in the warranty and as we talk about potentially either extending or continuing that warranty do we feel like the obligations of this warranty have been fulfilled I answer that one I checked in with our town attorney okay and he said that there's which is Jerry Moody okay just want make sure yep yeah yeah so so Jerry okay um and he said that there was you know there's no reason to move forward with anything from a legal perspective because they have been responsive and you know provided very good service and nothing additional Kevin he felt like we could no he felt the uh the reports that were provided which were pretty comprehensive from going back to 2008 um met the met that requirement or met that threshold of
057kind of the reporting component so he feels comfortable that we is the recommendation I don't know that it would come to us because I think we would just approve it maybe via the warrant is the recommendation to extend now the warranty or I think that's something we're going to look into it expires in um I think it's September or October of 23 so we've got the next full year to go through and I think we'll be exploring what some of the potential options are um you know with with the facilities director you know in terms of like does it you know there's there's there's a few there's there's a number of different ways we can go um um and that's something we're going to be looking at this year and kind of you know working
058with that company and exploring what some of the options are okay thanks for the update I appreciate everyone kind of take time up sorry yeah I just wanted to add that the roofing company was very I thought they were very emphatic and adamant on their their response based on when they get okay you know when they were notified and when they showed up and what you know what they did they did say you know do as Chris mentioned when there's snow and ice on the roof you can't fix a leak um you know we don't exactly know um when problems were reported and and subsequently when they were notified how many times those problems you know may have been reported in District so to speak but they were they were I would say adamant and
059emphatic that they their response was exactly what they promised okay and I appreciate again all you caring time out to me with them helpful to hear kind of firsthand the conversation yeah the only thing I can add um being a complete lay person I don't know the first thing about Roots but what I do know is that the the two people who presented from the company were very Prof professional very concerned that their work was being kind of viewed in the way that they were doing in a professional manner and they talked a lot about the complexity of how to identify a roof leak and you know the and it sounded like you know Rob Quinn seemed to have a good relationship with them there seemed to be some faith in the company and they
060seem pretty upfront with us about what our options are moving forward to protect the roof they seem very knowledgeable about the msba process and how important it is for us to maintain our facility the only thing I could probably add is you know because this poten could happen again we could have more leaks and so maybe a way for us to kind of stay on top of it as the process unfolds is we maybe we send a communication out I mean if parents are getting worked up because they came in for conferences and all of a sudden there's word on the street that oh my God the roof is going to cave in you know that that isn't the case so maybe we could just you know try to be proactive if we have another
061situation that people can be assured that it is being addressed you know I don't think they need a whole roof report but just you know if it if it comes to a challenge again I think that might be the only think about but I feel very confident in what I heard but thank thank you thank you John any other questions excellent All Right Moving On future agenda items anybody have anything to add I don't think our next meeting is until September at this time early September so there anything now or before then go ahead I'm sure we'll get added Chris but just starting to think about next round of goals for everyone yes y happen so quickly yes so certainly actually have that right here superintendent gold development so we will make sure excellent anybody
062else all right we will move on to enjoinment and we're going to adjourn to uh executive session so at this time we'll be ending the Open session of our regular meeting to enter executive session we will where we will review non-union contracts and the superintendent contracts so and this was a um and we will not be returning to open session this requires a roll call vote start over with Matt yes excellent and Robin yes yes yes and I am also a yes so thank you very much everybody and have a good night