001[Music] so [Music] now [Music] so [Music] so [Music] so [Music] so [Music] do [Music] so [Music] bye [Music] so [Music] good morning the september 7th board of education meeting is now in session please rise for the invocation all right who will move to the pledge i pledge to the battle of the united states of america until the republic for which it stands one nation under god indivisible with liberty and justice for all item 2.03 is approval of the minutes do i have a motion to approve the minutes all those in favor motion passes seven zero zero uh item two point zero four is to establish the agenda order and the agenda stands as published item 2.05 are recognitions and we do not have any recognitions today item 2.06 educator of the month mrs hummer okay
002excuse my voice i'm rather raspy this morning today the board of education honors an educator in our school system who has given her students an awesome experience one that's value is immeasurable and one that will surely last a lifetime jennifer davidson history teacher at southern high school has made history come alive in a unique way she was the driving force to plan and execute an oral history project showcasing the accounts of military veterans serving in the vietnam war her work combined the efforts of local state and national agencies and community members to bring history into a living experience jennifer and her students built a bridge of understanding for vietnam vets that experience decades of harsh political unpopularity her students have captured the absence of these military personnel and enhance the lives of all stakeholders involved
003mrs davidson admitted that she always struggled with this controversial unit in the curriculum i never knew how to handle vietnam she said in a recent article that appeared in the spring issue of humanity's magazine the daughter and granddaughter of men who served in the vietnam era she was struck that she never heard veterans telling stories about the war my grandfather was a veteran of korea and vietnam and he didn't talk about it when he died in 2015 jennifer decided that the stories of that era were not to be lost family stories and service memorabilia at her grandfather's funeral spurred her determination to make a vietnam unit more meaningful for her students incorporating southern signature program design preservation and innovation she worked with the signature coordinator to offer her students real world experiences and skills that
004would carry them through life while preserving the history of maryland veterans collaborating with the professionals from the martha ross center for oral history at umbc the maryland humanities council and representatives from maryland public television ms davidson put together a student filmed and student edit documentary that one of her students called life-changing the 30 maryland vietnam vets who participated in the oral history project told stories about their war experience that no student would ever read in a textbook the vets remembered leeches oppressive heat and humidity the monsoons triple canopy jungles being attacked in the dark the beauty of the landscape and friends who didn't make it home students learned crucial skills in phone etiquette working with senior citizens letter writing and the importance of a thank you note as they preserved history while making history jennifer
005davidson you've made history come alive for your students through your leadership your students truly understand the experiences of american soldiers and you've made a critical impact on their lives last spring i had the honor with the with two of my boys to go to the presentation at southern high school and see snippets of the documentary and see the vet the vets that came out and how meaningful it was for them to take part in this and it was truly one of those educational experiences that gives you chills that came through for this um this was an amazing project for all these students and miss davidson truly created an amazing powerful opportunity for their students and for these vets so on behalf of the board of education the students teachers and staff of anne arundel county
006public schools we are honored to recognize you educator of the month for september 2016. congratulations please join me up front [Applause] um she said to give you a reason well you have a bell so to keep everyone in line but it really was an amazing project and and my boys were really moved by it as well so thank you for all you do thank you thank you for all you do oh i'm sorry who's here for you i saw a big crowd my principal katie is here my uh my husband came my department chair todd smith and the two women three women i guess that really kind of were my support for this whole thing we have deb kurtz across the hall who was constantly there for me uh and megan renyevich who she was
007just amazing for everything she was there throughout the whole thing and then of course we have judy dubs from the maryland humanities and and i have to say when they were presenting it and um they were some of the researchers who helped them with this for the project said that these students who were mostly sophomores right freshmen he said that they were doing work on caliber of his high school i mean if his college students with the research and things they did so they had amazing guidance and training for us beforehand so it was great thank you very much thank you [Applause] i will ask you to stay around for pictures after the break um item 2.07 is employee of the month ms williams i hope i'm doing this right okay today the board of
008education recognizes an employee in our school system who treats her school as if it was her home which is a natural phenomenon for someone who has spent over 30 years in the same building darlene thomas custodian at mayo elementary school does impeccable work on a daily basis as a member of the staff of at her school she takes great pride in keeping the upper wing clean and ready for the students and staff each and every day she always receives compliments about her sparkling floors and shiny saints it has been said that darlene could buff floors before she could walk the teachers adore her mrs darlene thomas is a genuine team player she helps her colleagues when one of them has to be out each year she works closely with the testing coordinator making sure all
009classrooms are properly prepared for state testing rarely missing a day of work she is always happy and cheerful and is an all-around wonderful person mrs thompson is a profession is professional and kind she will go above and beyond the call of duty for anyone in need she is extremely respectful and just can't seem to do enough for the teachers and staff at mayo although she has been in her position for many many years she approaches each day and week with the same eagerness and determination to complete the job and is always done well mrs thomas has worked at mayo elementary since the beginning of her career she is a true icon in the community and has seen many generations of families educated at that school she is she has a welcoming demeanor with students staff
010and the mayo community members over the years she has had a remarkable impact on the school and community she is will she willingly works with outside groups who use the school facility ensuring every evening and weekend functions go smoothly for all involved she is proud to say that she is walking in her mother's footsteps who also worked at mayo elementary darlene is a model employee her supervisor told us that she inspects the building on a regular basis and when she gets to the area for which darlene is responsible she has a difficult time finding anything wrong everything sparkles as if it was spit shine when darlene is given a task her supervisor can rest assured that it will be done correctly the first time darlene thomas we all know that first impressions count and you
011do an amazing job at keeping those first impressions good impressions at mayo elementary school thank you for all you do and the board of education wishes you another successful year at your school congratulations on being selected for the employee of the month for september 2016 please come join me up front [Applause] congratulations i helped you [Applause] the secretary mrs bennett and my officer chief mrs moss and my family well y'all stand up [Applause] they told me it wasn't from the meeting that we had during the summer from the school that they had a big town meeting at this school so we were supposed to come here i kept wondering why but this is truly an honor it's truly an honor thank you so much thank you thank you [Applause] item 2.08 is volunteer of the
012month mrs nelly every school needs at least one volunteer who arrives with a smile helps willingly uses her talents to accomplish what's needed and exercises warm leadership to inspire others to volunteer according to south shore elementary principal stacy shafran brenda lasher is that person for whom the saying she goes above and beyond was written today the board of education is proud to honor south shore's outstanding volunteer mrs brenda lasher as september's volunteer of the month principal shafrin sees mrs lasher's organization and leadership skills as key to her accomplishments for the school when teams of volunteers are needed mrs lasher makes it happen if it's a project mrs lasher can see through independently she does and it's done well in addition to being involved in all pta events ms lasher's contributions to south shore over the
013past three years are many and varied i'll share a few last school year south shore received an enormous leveled reading library of paper book paperback books for every grade and for the media center to reduce inevitable wear and tear mrs lasher took home and covered every grade set of books as well as all of the media center's paperback books the veterans day observation at south shore is always special with loads of decorations a school-wide assembly and a core of veterans and active military classroom speakers last year mrs lasher single-handedly designed and constructed a beautiful banner on which she attached 300 stars each signed by a south shore student winter around the world was south shore's 2015 winter concert theme every student engaged in six theme related hands-on holiday activities mrs lasher and other volunteers work
014diligently with school staff to collect and organize the massive materials needed for all 300 students to complete and take home all six activities finally last spring a giant 25 by 35 foot national geographic map of africa was loaned to south shore for two weeks each student in this ib pyp french language school participated in unique hands-on hands and feet on experiences to learn about the 19 french-speaking countries of the african continent it couldn't have happened without mrs lasher's daily assistance mrs lasher thank you for devoting these years of exemplary volunteer work to benefit the students staff and families of south shore elementary school we hope you can continue to contribute your time and talents in this new school year would you please come forward with great appreciation i want to present this volunteer of the
015month certificate and bill to you [Applause] wow congratulations i'm so proud and thank you so much now how did they get you here why did they tell you they said they told us we had to send three parent reps to the meeting and you were the one the lucky one yeah i can't believe that next time well i want to thank you and who is here i see a lot of folks oh hello everyone wonderful principal stacey shafron sorry stacy you're important but so are miss keggins and um miss akers who are front office staff to make everything run smooth miss downs a beautiful reading specialist thank you and our pta president and my friend brandi oh thank you so much and thank you so much for all you do i'd like to present this
016thank you to you we'll see you okay thanks [Applause] the next part of the agenda is 2.09 school and community highlights do we have any i know we have back to school highlights is this summer so the first two weeks of school are always so much fun and many of us had the opportunity to go visit schools i went to 29 schools with dr alato and each one was better than the next there's nothing more exciting than being part of the excitement of the first weeks of school a couple of things that stood out first thing i'm walking in north glenn elementary school and this custodian efrain ephraim jones is out front tying a child's shoes i mean how perfect is that to show the caring of the school and how they welcome those kids
017on the first day we went to pasadena elementary and this little boy is walking down the hall and the principal says hi how you doing and he said i'm an independent reader and i was like how awesome is that he was so proud of himself he couldn't wait to tell her that that he had you know made it to independent reader so um there were just moments like that at every school we went to and so it was exciting we saw such great activities in every class and wonderful interactive reading and collaborative projects and it's going to be a fabulous year it was great this is natalie well i didn't visit 29 schools but over the last 10 years i've visited a lot but i did visit a number of schools and what was in
018addition to all the wonderful wonderful uh things the students were doing even on the first days and weeks of school i want to congratulate and welcome the many new principals the new stat and the new staff members i saw excitement enthusiasm and uh and i just want to welcome uh them to to their administrative positions and and tell you that the board supports you and is looking forward to so many great things happening this year thank you mrs sasso together with julie and dr allotto i visited only 25 i couldn't make it one day it's really quite quite a job but i would like to say to me what i was impressed about was really the conditions of the schools really they were kept in perfect condition and we must give those custodians really an
019applause because they really worked very hard it didn't matter if it was a new school or an old school all of those floors were shining the walls were as clean as clean could be and one of the things that was funny is that as we walked along if there was any paper on the floor everybody picked it up dr arlatto yes ma'am thank you it it certainly um uh i'll reiterate what several board members have already said it's been a very exciting opening to the school year i've been able to visit over seven day period in the first two weeks um 30 schools um and and let me echo ms so thank you for the recognition the hard work of operations and facilities um remembering that there were only and and you and you heard
020this at our last board meeting in the update they're only 37 days from the day that our teachers left to the day the teachers returned and our facilities team did an amazing and operational amazing job of getting getting the buildings ready um for our students and our staffs um and so i thank you for that um our teachers are on it our principals and assistant principals food service and custodians everybody was welcoming and warm as we enter in the new school year it's absolutely an exciting time to be part of anne arundel county public schools i also want to remind everybody that last year we were able to recognize both broad neck high school and our school system broad neck high school was recognized by the federal government as not only a state but a
021national green ribbon school and we as a school district were recognized as a district with a district sustainability award our plaque just arrived so i thought i'd remind you so we'll hang this out front we're very excited thank you and i'd like to echo to just the great opening of schools and my favorite was the first day at north county high school where they brought out the band and the flag to rulers and the cheerleaders and they had a whole pep rally to welcome the ninth graders so it was just a really nice way to kick off the school year before we move on to item 2.10 i'd like to take a moment to address resolution 5716 that was passed by four members of our county council last night asking us to adopt a transgender
022policy which honors what is perceived as as the will of the masses i'd like to clarify for the public that the guidelines that we are currently following are based on these guidelines issued in october 15 october 2015 by the maryland state department of education which is part of governor hogan's executive branch in the education world guidance from the state and federal government is expected to be followed much like a policy if our state's guidelines are unsettling to any of our citizens i encourage you all to reach out to the maryland state department of education in the meantime this board is looking forward to the supreme court's decision on this matter later this school year and we will address the need for a formal policy at that time mrs purge um i i would like just
023for clarification sake if our board attorney mr bennett could um clarify for us what exactly it is that if is he not here are you he'll be our board attorney today um what um guidance means in the sense of guidance from a government agency to a lower level government agency because it's my understanding that it doesn't it isn't a suggestion for the record alex chechnovich chief operating officer i did have the opportunity to discuss this topic of guidance with mr bennett he apologizes he can't be here at the moment to address your question however if you allow me to latitude to convey our discussions earlier regarding the matter i am as you probably well know the recipient of a tremendous amount of guidance from both the federal and the state government we essentially do in
024fact treat guidance as a directive and take it quite seriously there are repercussions often if either directly if guidance or directives from either the state education department or federal agency either the u.s department of ed or other federal agencies there can be direct repercussions in terms of sanctions or financial impositions those are direct that a state or federal agency can impose on you the other way that it could be impacted is that we could be challenged a an entity or an individual could take us to task in a court setting in a legal environment and that could result in a finding or a sanction or a financial penalty as well so essentially it's called a standard of care so a regulatory body creates the framework for a standard of care that a public agency is
025expected to employ towards those within the responsible charge be it a facility the one for example that i'm often affiliated with or our financial resources there's a standard of care well that same standard of care applies to the students the employees are public as well so again it is an expectation it's coming from an authorized entity either a state agency or a federal agency and to the best of our abilities unless further clarified or unless further refined through court cases etc we notably try to adhere to those directives so then just to clarify again guidelines or guidance aren't a sample policy it's it's not just a oh if you feel like doing a policy on this you might want to look at one like this it's more this is how you need to do things
026again generally they're rather directive in nature i mean certainly each locality has to take that and adapt that you know to within their organization the leadership of an organization the superintendent typically in a school system is the one that translates the directive into how in terms of a daily operational setting we are going to deploy this manager manage it monitor it etc but a federal government or state government will not craft a policy or regulation they will leave that to the administrative unit of a for in our example an lea local education authority to translate their directives and guidance and how we're going to manage that on a daily basis here locally okay thank you thank you item 2.10 is the cac report good morning to the board and to everybody here i just wanted
027to take a few minutes at the beginning of this academic year to introduce myself and the new cac committee i'm melanie teichert i'll be the chair for this year and with me is kelly purnell who is our new vice chair and we're very excited for a new year we haven't started our meetings for the year yet we'll begin on monday we'll meet the second monday of every month seven to nine pm here in the board room this coming monday will be our first meeting and we'll have an orientation for new members from six to seven that was started last year and i thought was enormously helpful to get the new members up and going and we're very excited for the new year we have a full slate representing all the high school clusters and other
028community organizations such as pta seacac payac also have seats with our committee we have 17 returning members 13 new so a nice mix of people that have been working with us and then new ideas that will be coming in as you know last year cac worked on several issues of importance and we submitted those reports to you in june and those included equity communication testing grading curriculum items and school expenses at our first meeting we'll get together grab our new members and talk about progress that we made last year and what we think our agenda should be for this year so i expect in our october briefing i'll be able to tell you more about what our focus will be for the upcoming year i just want to close today to thank all of the
029board members and the staff for having such an open dialogue with the community we're part of a military family and we've lived in many school districts all over the country and i've never experienced such access to the people making decisions i look around both the board with dr arlatto a lot of the staff i recognize i've had individual conversations of issues of importance with and i think the cac and all of the other community organizations the payac and all these great organizations that some of it you'll hear from today just are really great at establishing a dialogue of cooperation for this great school system so and as a military family we've chosen to live here four separate times so we uh we love anne arundel county thank you thank you and welcome item 2.11 is
030the pta report good morning president corblak vice president hummer members of the board and dr arlato for the record my name is allison pickard and i'm the president of anne arundel county council of ptas i am pleased to deliver this first report of the school year on behalf of the council of ptas the county council of psdas consists of 89 local units there are more than twenty twelve thousand individual pta members within those school school units the council of ptas is structured just like local units with both elected officers and appointed committee chairs our mission is to make every child's potential a reality by engaging and empowering families and communities to advocate for all our children pretty awesome our council executive board positions are filled by the following volunteers myself as president estefania holler is
031our first vice president ray leone is vice president of legislation chris lake is our treasurer vanessa rivera is our secretary our committees are as follows founder's day reflections both chaired currently but we're still filling vacancies for our bylaws and standards committee health and wellness and parent outreach the council also seats representatives from other stakeholder groups such as the superintendent's represent representative teresa tutor diversity outreach laura gardner tac held by pam bukowski and the cac is represented by lisa shore and a student representative which is currently vacant the council is eager to fill vacant volunteer committee and stakeholder positions we are actively working to bring depth of leadership to the council by encouraging participants on all committees especially those i just named if anyone is interested in getting involved those listening out in the audience i
032would be gladly to work with anybody to find the best fit as each county in maryland is unique so are each of our schools with aacps and therefore their ptas it has been eye-opening for me as i reach out just how varied our school communities are and the parent engagement successes and challenges facing them as we build out the council we are working to to ensure that there are representatives from every cluster in leadership roles on the council the leadership transition that took place this summer for the council sparked much discussion about our goals for this coming school year the council is determined to enhance communication boost training opportunities and increase advocacy efforts within our membership communication is a key cornerstone to all we do the council is working currently to update and modernize our
033website with the intention of improving not only its look but its functionality to better support our local units we have also proactively communicated the summer with all 89 local units in regard to their compliance issues within maryland pta and are deploying council leadership and veteran pta members out to work with units individually so far this summer council leadership volunteers including myself have directly supported nearly 30 units with a variate with a variety of issues the council serves as a training resource for all pta members our first big training is coming up saturday october 1st from 8 30 to 1. inside this window of time pta members will enjoy a networking breakfast to share best practices with each other hear from an inspirational keynote speaker mr oscar alvarenga the montgomery county pta president of the year
034will be sharing his thoughts on diversity and inclusion within pta we are also providing new officer trainings for both presidents and treasurers alike but we also want to encourage regular pta members to attend this training to learn about some hot topics affecting students and families such as hazards of social media and last but definitely not least we are providing advocacy 101 training for all pta members on october 1st which brings me to our third goal building upon the amazing parental advocacy efforts from last year's budget cycle the council will focus this year to encourage more parents and community members to engage in advocacy efforts for our public schools this october first training is just the beginning and the council is excited to launch a series of events starting in january centered around advocacy at all
035levels the board of ed the county council and state delegation so stay tuned to round out this report i must thank teresa tutor ray leone and the executive board on the on of the council for their endless support this summer during this leadership transition i'm honored to serve alongside each of them and i'm looking forward to working together towards our mission every child one voice thank you have a great day thank you item 2.12 is the crass report good morning president corbilike dr arletta's a member of the board my name is scott howarth i am a senior at arundel high school and i am the president of the chesapeake regional association of student councils as this is the first official crash report of the 2016-2017 school year i want to say welcome back and i
036hope everyone had a great summer student leadership activities kept on rolling this summer in its second year the insight student leadership intensive was a hit student leaders gathered for a series of six retreats were where we sharped skills and discussed emerging issues in preparation for the school year popular topics include school board composition student representation public safety restorative justice event planning and equity since school has been back we have reconvened our regular meeting schedule this year this year crass meetings will be here at the carol parham building at 6 30 pm on wednesdays except for when there's an evening board meeting for regular updates follow us on twitter at crass underscore online while i have the podium i'd like to take a moment to address a more important topic on a cool autumn evening in
0372013 crafts students started a conversation about transgender kids privacy protection tolerance acceptance and understanding over a period of several months we did research and consulted with experts we exchanged ideas with students staff and community members and we drafted an amendment to our guiding documents we chose our words carefully to honor the intentions of the masses while supporting the underrepresented we did this with a very clear picture of the consequences and controversy we considered sports locker rooms overnights uniforms dress codes individual beliefs and the inevitable adverse reactions of those who disagree we were not reiterating the words of an influential adult or jumping on a popular bandwagon we knew what we were getting ourselves into and we decided as the crass family that we should initiate a larger conversation with our peers because it felt like
038a thing that needed to be needed to happen you see the great thing about being young is that you're still highly committed to integrity young people are not concerned about giving in to fear and hate or offending the senses of the uninformed there is a real freedom and empowerment that comes with being able to take a stand in the name of what is right which is why after months of discussion on december 17 2013 the students of anne arundel county unanimously passed article 5 section 5.01 e of the crafts platform it reads crash supports a safe inclusive informative unbiased educational experience for all students across the entire spectrum of gender identity and sexual preference that's right not a single objection from the student general assembly since 2013 we have continued to learn more and engage
039in the conversation over this important issue students have been included and very well represented represented at every stage so at this time as the president of our student body i'd like to clarify a few things about the student position of the to the board and to the public we are offended that anyone could ever think that contents of a child's underoos con constitutes and constitutes a situation of concern or an appropriate topic of political discussions we cannot imagine a scenario where anyone parents students or non-essential staff should be informed about the private body parts of a minor seriously it's sick we do support the idea that vigilance is needed to protect the privacy modesty and safety of all students however we suggest that anyone who thinks this is about protecting girls from predators should conduct
040some research about violence against the transgender people nationwide 78 of gender non-conforming youth report significant abuse at school thirty one percent of the the youth noted the abuse was from teachers and there's zero statistical evidence suggestion that a transgender student is going to attack you in the ladies room officially craft supports and deeply appreciates the development and implementation of the transgender guidelines we applaud school systems brave bravery and the face of controversy and willingness to do the right thing even if a noisy minority insists that it's not the popular thing to do we encourage the community to continue ask to continue asking questions and engaging in these courageous conversations as that we can all grow together growth is painful but not as painful as being a child with incongruent anatomy and certainly not as painful
041as being victimized because an adult who you trusted told the parents of your whole class how you were secretly different so they can avoid you we commend the hard work of the many people who collaborated on this project and thank them for including students in this discussion thanks to everyone who fearlessly does good work in the name of what is right and thanks to those who have reminded us that all means all and thank you for the opportunity to represent the students of anne arundel county thank you scott i think it's very important to emphasize that you all did this back in 2013. you were two years out in front of our even our state at this time we're going to take a break so we can take some pictures with the educator employing volunteer
042of the month and we'll be back for public comment [Music] do [Music] so [Music] foreign [Music] so [Music] [Laughter] [Music] foreign [Music] so [Music] do [Music] all right we'll move on to the public comment portion of the meeting anyone wishing to speak on an item not on today's agenda may offer testimony during this public comment portion of the meeting speakers will be allotted three minutes each and the board asks that comments remain civil and appropriate for the various audiences that may be watching or viewing the meeting student specific and personnel matters are confidential and cannot be discussed in this forum this time is intended for speakers to voice their opinion and not necessarily as a question and answer period speakers may pose questions but answers will be counted toward the three-minute allotment for the record
043please give your name before speaking and handouts should be given to the board assistant i actually don't have any completed cards for this portion of the meeting is there anyone in the audience who would like to address the board at this time okay we will move on to action items item 4.01 is administrative personnel appointments and we actually don't have any at this time item 4.02 personnel dr alato your recommendation yes ma'am i recommend the board to prove the actions as stipulated on the attached sheets any discussion all those in favor motion passes seven zero zero the next five items are third readings on policies the first is item 4.03 policy jjb interscholastic athletics dr alato your recommendation yes ma'am i recommend approval of policy jjb subject to final correction for style and format is
044there any board discussion is there any public comment all right all those in favor promotion passes seven zero zero item 4.04 policy jj extracurricular programs dr alado your recommendation yes ma'am i recommend approval policy jj subject to final correction for style and format is there any board discussion any public comment all those in favor motion passes seven zero zero the third policy on our list is item 4.05 jga student parking at high schools dr alado your recommendation yes ma'am i recommend approval policy jga shoves subject to final correction for style and format is there any public comment on this item all those in favor motion passes seven zero zero item four point zero six is policy if curriculum guides and course outlines dr alato your recommendation yes ma'am i recommend approval of policy i f
045subject to final correction for style and format is there any public comment on this item all those in favor motion passes seven zero zero item 4.07 policy ife advanced learner programs k to 5 dr alato your recommendation yes ma'am i recommend approval policy i f e subject to final correction for style and format is there any public comment on this item all those in favor motion passes seven zero zero thanks for coming there up been some great policies that's right we have some other items in the agenda 4.08 is the superintendent's recommended fiscal year 2018 capital budget six-year plan and state capital improvement plan this is an information item and we have a presentation good morning for the record alex chuck nova chief operating officer around roanoke county public schools lisa seaman crawford director of
046facilities and we are here to present item 4.08 which is an information item only this morning regarding the superintendent's recommended fiscal year 2008 capital budget six-year plan and state capital improvement plan we are required to remit this plan uh to the state annually the date for this year is october 5th of 2016. the board of education will hold a workshop to better inform the board regarding the specifics and the details of the contents of this exhibit as well as allow the board of education to pose any questions that they may wish for clarification that meeting will be held at 6 00 pm here in this room on september 13th while the public is welcome to attend the workshop on the capital budget no public testimony will be taken at that time however the board will
047hold a public hearing relating to the capital budget at its uh as part of its next regularly scheduled meeting which will be september 21st and naturally the public is both invited to attend as well as participate and testify on the item uh the evening of the 21st so today we simply want to orientate you to the exhibit in front of you again given that there will be ample opportunities to go through it in significant detail when we convene for the workshop the first page itemizes in a priority order the superintendent's recommendation for the capital budget and you'll see it's totaling 230 approximately 235 million dollars at the bottom line the second page of the exhibit and again we'll go through all of these in much greater detail shows shows a disaggregation of the superintendent's recommendation
048between county funding and state funding so of the total that we mentioned earlier we will be requesting approximately 65.4 million of it from the state with the remaining 169.2 million coming from the local county government the third page of your exhibit is in fact a six-year capital improvement plan showing not just the 18 recommendation of the superintendent but the recommendations for the out years as required by state law and finally the fourth page of the exhibit disaggregates the state's sub-share of that six-year plan so that we can adequately telegraph to the state of maryland just like to the county government what we're asking them to prepare for and budget for in the out years that concludes our presentation from this morning we'll certainly take any questions that you have again with the caveat that there
049will be extensive details and information provided during the evening of the workshop mrs birch i think this is a basic question looking at the six year plan when i see money for all the different old mill projects i can't remem there's so much i can't remember everything i wish i could did we already asked for money for property purchase for the old mill project do we did we already get that so uh in the board adopted capital improvement plan that was approved and remitted to the county government this past year there was an official request it was in the out year so it was not part of our fy 17 budget in working collectively with the county executive's office and the county council they arrived at the at the decision that they wanted to put
050money aside within the county's budget in lieu of an hours for the acquisition of property should it be deemed necessary essentially to discharge the project we're going to see a presentation on the old mill complex study here shortly later this morning hopefully but yes so there is money set aside it is not in the board of education's budget is in the county government's budget should the necessity arise okay thank you for reminding me about that i just you know having looked at the old mill study and knowing that some of the possibilities included property purchase and not seeing property purchase here i just i needed to be reminded as to how that would happen if it were to happen thank you mrs nelly i'm just have a question about open space classroom enclosures uh when
051i came on the board in 2007 uh i was really hopeful that that by 2017 uh i would be leaving with no open space classrooms in the county apparently that's not so 2018 i noticed money in 2019. does that mean that all open space classroom enclosures now understand that there are some where the uh when the school is in the mgt study you're not going to go in and and when the school's deemed to be replaced or or whatever you're not going to go in and put opens but you know do something about it because it's in that timeline but the others that are not or can i be assuming then other than those schools that are in the timeline for renovation or replacement uh that by 2019 all open space classroom enclosures will be
052complete that well that's correct so we're going to be uh the superintendent right the superintendent's recommendation is asking for funding in fy 18 for both shady shadyside and brock bridge elementary schools that will complete all of the elementary schools in the county save for those few that are in the more comprehensive cip and then in fy 2019 will be asking for funding for the last remaining secondary school which would be chesapeake bay middle school and then we're essentially out of the open space business here in anne arundel county wonderful thank you it's time for the fad to come back right i don't have any other questions um from the board or there is there any public comment at this time okay we'll see you next week item 4.09 is the joseph turner park agreement this
053is an information to action item do i have a motion to move this from information to action all those in favor we now have an action item dr alato your recommendation yes ma'am i recommend approval of the joseph turner park agreement mrs summer so it's my understanding of this quote that this is a park that we have owned for years that annapolis has been maintaining and using as a park and that the city is taking steps that this that they would eventually own this property is that correct so it's a multi-step process you're uh right uh i'm sorry again alex shaknow chief operating officer so since approximately 1961 while the board of education has owned this land the city has day-to-day management oversight has been improving property they have applied for and won a grant
054from the state department of natural resources but because they are not the property owners the state department of natural resources requires concurrence from the school district the owner to property as well as county government so that they can disperse the grant so that is the purpose of the action item before you today is simply to free up the grant money so that the city can in fact procure and install playground equipment that's the short game the long game is that we would be accessing this property we in fact back in 2011 this board took action to access the property to the county government and with the intention that the county government would then convey it to the city that deal was never in spite of this board voting in favor of that and not having
055anything to do with us that deal never transpired but we've had conversations with both the county administration as well as the city administration both are new to their seats we're not a part of 2011 discussion and they have expressed an interest to do exactly that so i anticipate in relatively short order we would be bringing another decision item before this board with a recommendation that we consider once again declaring the property surplus go through the state education article procedures to convey it by operation of deed to the county government and then the county government would hold title to the land they could do with it with whatever they please more than likely they would then have county council approval to convey it over to the city government and we would no longer own this little
056postage stamp parcel yes ma'am is there any public comment on this item all those in favor motion passes seven zero zero item 4.10 is the arnold elementary school right-of-way dedication easements and land exchange this is also an information to action item do i have a motion to move this from information to action those in favor we now have an action item dr aletto your recommendation yes ma'am i recommend approval of the arnold elementary school right-of-way dedication easements and land exchange is there any board questions or comments on this item is there any public comment on this item mrs burch i just want to um ask if the community in the area is aware of all the things that are happening with this i mean are there is it affecting current homeowners so short and long
057range plans again alex checkman chief operating officer so there's a lot of activity in the area right our project is the school renovation project and you you recall we run a very community based process for that there's a lot of development in the area and the developers are obligated to hold public outreach events they hold public hearings so clearly the community knows through the planning and zoning process what is occurring there uh the county government has a multi-year plan as well to improve uh the road access and the drainage etc so the public uh the county government would be creating those outreach this is really it's rare that something this small actually excites me um and let me explain that so this is truly a public-private partnership we talk about it all the time but
058we've got three entities you've got a board of education and you have a county government and you have private developers that essentially came together to say how could we best in a long-range vision how can we best utilize our three assets so that at the end it's truly a win-win-win win for the school district win for the county government win for the developers and this really embodies that so there's been a tremendous amount of conversation i know with us today is elm street but there's other developers in that area have been working collaboratively with the county government as well to make sure that all those roadway improvements the right-of-ways the storm water management is well coordinated from start to finish as a project in its totality we're a very small piece of that i don't
059know if the gentleman want to introduce themselves and elaborate on that any further sure i'm mike braubaugh vice president with elm street development um yeah just to echo that as far as our piece of it um we have held public uh meetings uh to discuss our development as well as the aspects of the upgrades to joyce lane what's not seen here is we're actually part of a three developer team that is going to be upgrading a large portion of joyce lane from the entrance where the where it meets the school all the way down to hardy road with a design to complete it all the way out to richie highway as you know joyce lane is has been a substandard road for a while so all of this ties together the storm water management which
060uh the easement which goes over to the county which then manages the storm water off of the newly improved road so that yeah there's there's a lot of pieces here that benefit the county the land swap will enable the full-size athletic fields for the elementary school um and then um you know our piece with the entrance off of joyce lane so it all fits together and the greater public as well miss burge in that the initial concept plan for the development would have had uh created yet another entrance onto route 2. it's a very heavily trafficked and unfortunately a higher speed road so the the residents of the development now will be able to not have to compete for direct access throughout two they will come out on the joist lane and joyce lane you
061you know at one end has a signalized intersection so the residents will have a much safer and more controlled way in and out to the place of resonance again and protect the higher volume higher speed traffic on route 2 from having yet another connection point so there's actually even a bigger win for the public at large than us i just really wanted to make sure that we were being good neighbors to the folks who are who are currently there that we were communicating with everyone that um all that was going on so thank you and i'm excited that we're going to get another ball field which i assume we could share with parks and rec absolutely yeah that's fantastic all those in favor motion passes 700. thank you item 4.11 is an information to action
062item school start and dismissal times 2017-18 and i want to want to say and i should have said this way at the beginning our two of our members were not able to be here today because of work commitments and what i would like to do is make a motion to move this from information to action to information only since we don't have everyone here to take a vote so that's my motion information to action to information all those in favor okay we now have an information item and dr alado you're recommendations on here but would you like to just reiterate what the two options are so we can have a discussion yes ma'am i'll be glad to just to refresh the board's memory and and those here in the room and and otherwise paying attention
063back in april at the board's request staff brought forward three options that were four options but two of those options um in terms of changing start times for the 17 18 school years directed by the board of education um were within the confines and produced based on the number of about based on the amount of money we had that had been allocated uh the previous year by the county council roughly 602 thousand dollars there was a third option um that was based on um the judgment of the board at the time to shift monies and ask for an additional 1.4 million dollars in the budget request that we sent to the county executive and county council and a option for what we could do in terms of changing start times having the right equipment and
064drivers available using that money in addition to the six hundred two thousand dollars it was basically a two million dollar two million dollar proposal at that time let me also remind that through the budget process last year i and staff presented a budget that included a little over eight million dollars and a more comprehensive shift in school start times it was the ultimately the decision of this board to not move forward on that to shift monies around as i as i just said um and to request um 1.4 million dollars instead of the 8 million dollars and possibly move forward with some of those possibilities um what you have before you um are the two options that were presented that leave us them based on the monies that we have available from the county council
065from two years ago that we've been holding for this very shift um and it is my understanding the board intends um into the future to vote and make a final decision on changing start to shifting start times uh for the 17-18 school year um that will give us we encourage the board to do that as expeditiously as possible in the next couple of weeks or month so that we can begin to inform the public create a communication plan make sure the buses have been ordered the routes have been drawn and we're ready to go for the 17-18 school year so what you have before you is option one where there is a shift of the as you see there's a shift in the high schools of 13 minutes from sev the current 717 time to
066a beginning of 7 30 and shifts in all of our other schools those are the middle uh middle and elementary as well some of our special some of our alternative special centers of a 15 minute shift and you can see the number of buses and the cost for that what i will point to is on the far right of that chart you'll see in red what that is depicting are the number of schools and that would end after four o'clock based on a shift on the front end if you shift the front end of a start time you have to shift the back end of a start time to maintain the same number of minutes in a day for the high school middle school elementary or the special school um what you see there in
067the red again i'll point out um are there would be eight schools for middle two elementary and two of our alternative schools other schools that would be ending after four o'clock that was a point of dis of great discussion with this board and that's the reason it's included in this chart and i make note of it again for this board that schools acting for ending after four o'clock was of concern option two that was also presented last spring um same options show that this is a where we move this starting of the high school start times from 7 17 to 7 35 a shift of 18 minutes and a total of 20 minutes for each of the middle schools elementary schools and our special and alternative schools again we can do this with the same
068amount of money and the same buses needed through a lot of hard work by our buyer transportation department again let me point out to the far right of the of the chart in red you'll see that the number of schools of course if you shift further on the front end you have to shift further on the back end and we now would have four middle schools seven elementary and two other schools that would end after four o'clock again i reiterate um i point that out because that was a long topic of conversation with members of the board at the time about schools ending after 4 o'clock we have staff here and i'm certainly glad to answer questions as as the discussion moves mrs hummer um for option one could you what are the two elementary
069schools that would be impacted that started after 4 p.m and how late after 4 pm are we looking at so for option 1 the two elementary schools are at hebron harbin elementary which their new closing time would be 4 they're currently have a closing of 355 and they would shift to 410 and mead heights elementary school is the second they currently have a closing time of 350 and they would be 405. okay dr frank first of all i want to uh applaud our superintendent dr rolato for bringing this subject matter to the public because it's it's not going to be an easy subject and people are going to feel one way or another about it i i hope that we get more folks involved in making this decision one of the things i'd like to
070point out to the public is it just by chance as a reader of the wall street journal there's a story recently from this national newspaper about school start times in anne arundel county so i hope you'll all have an opportunity to read that uh and and think about that and i i'd like you to to make some consideration about you know if we're going to if we're going to do this on what basis are we going to do this are we going to do this on the basis of money are we going to do this convenience to parents are we going to do this on the convenience or or what what is best for education so uh at this point i'm ambivalent but i hope we have a large number of folks that will show
071up and let us make a decision thank you if i could take a moment thank you dr frank if i could remind you dr frank and other members of the board um as well as the public that um after uh our budget release last december um staff took it upon themselves um and we had three very very public meetings yes so we invited the public you were there in attendance yeah i remember you there in the audience and yes questions i appreciate you being there many of you uh my the board members were there as well at the various meetings they were very well advertised they were well attended and they were very public meetings where we presented a more comprehensive option that i had built into the budget that this staff had built into
072the budget i'll also also know that then those folks that were there at those meetings they'll remind you were broken into small groups very meticulous notes were taken and compiled based on the public's feeling about that option or other options they had a chance to to discuss that and then there was a very public survey that went out and we had a a high return rate on that survey and it was very clear that the general public was not ready for a comprehensive shift in start times at this time and therefore it was then the boards based on that information dr frank it was this board's decision based on all of that public input and public information to go a different route than the comprehensive plan that had been moved forward and that's what brings
073us to here today uh dr alato thank you for your comments i really appreciate them and and as you know unfortunately uh uh you've gone out of your way to take the public's thoughts into consideration we've been talking about this for a while and i think we made it we need to make a decision about this as difficult as it's going to be mrs nelly now on this option um he heaven harmon and mead heights what time will those schools begin i know i see hebron harmon ending at 4 10 meet heights when do they begin did i miss that alex may have that start time i had the end time in mind so i apologize i didn't have that in front of me i know alex has that right in his mind good morning
074uh alex shackner chief operating officer while not in my mind i've got it on a piece of paper in front of me oh okay so uh according uh the official start times this is for the current academic year the 2016 2017 year at present hebron harmon elementary school begins at 9 30. so you will be adding either 15 minutes to 9 30 or 20 minutes to 9 30 depending on option one or option two mead heights elementary school currently begins at 9 25 and again so with 9 25 they'll either be moving to 9 40 or 9 45 as a start time just by way of example now what about now the op other options this there are seven elementary schools and the other options what are those seven those those seven elementary schools for
075option two which would have a post four o'clock ending miss nelly are bodkin elementary school would you like times this is i'd like beginning action oh i'm sorry they're in front of you i'm sorry i didn't know they were up on screen so they're up there on the screen in front of you right but beginning times for those yes ma'am so i'll be glad to read those into the record as well and i'll go uh in the order that's depicted there so at the present time bodkin elementary school begins at 9 20 a.m folger mckenzie opens at 9 20 at the present time as i previously indicated hebron harmon currently begins at 9 30. meade heights currently begins at 9 25. odenton elementary school currently begins at 9 20. overlook also currently begins at 9
07620. and finally sally elementary school currently begins at 9 20 as well so under option one you would be adding 15 minutes to those start times under option two you'd be adding uh 20 minutes to those start times that i just enumerated i have concerns but this is perch i guess a couple things one um my qu my question is i guess when we had originally asked for um this to come back to us in the fall with new ideas we had anticipated getting a two million dollar option because we had hoped for two million dollars that is that right we you had hoped for one you would ask for 1.4 million so you adjusted the budget in february to reflect a reduction in 8.1 right with an addition of 1.4 you put 1.4 together
077with the six and you've got two million dollars so we had hoped to not just get these two back right i mean that would that was what we had anticipated when we said come back to us in september with some i mean no was that was it was anticipated that you would see just these when we directed him to bring this back we knew that it was only going to be six hundred thousand okay all right okay okay yeah it was after the budget had come out okay but the first time we had thought right we were going to see all right and i guess i know that um hebron and harman and meade heights are probably on four four runs those schools are on four runs right are any of those other schools on
078four runs or are they three three run buses it's a combination four runs are is the norm in order to get the maximum utilization of a bus we try to get four tiers that sometimes is not possible uh depending on geography or traffic so our goal is typically to aim for four okay all right thanks mrs summer um do hebron harmon and meade heights both have before and after care on site do we know i don't know but we can find out okay i'm just i've got the answer over over the if they have it on site and is it are they schools that have a waiting list for before and after care that that would we can certainly find that on you for mary moss when we talk about the 10 additional buses that
079are needed those were special education buses correct does mary moss fall under the special education buses no ma'am they're on a regular route yes okay so they're with one of our contractors not our private so uh when we're talking about those buses we're talking more uh such as the maryland school for the blind or the hannah moore programs up in baltimore or uh so essentially out of county non-public placement buses so marley glenn special and mary moss wouldn't be considered special education right they're currently serviced those schools in particular are currently serviced by anne arundel county owned and operated buses when we pick up children for mary moss for buses do they have a consolidated bus stop or are they picked up at their homes those youngsters typically get portable portal service so typically we
080try to pick them up at or as close to their residents as possible as you can well imagine occasionally it's challenging for some of those youngsters to to traverse the terrain so we try to bring the buses and we work with the parents and with the special educators because they've all got unique uh issues that have been identified for example within their ieps et cetera so there are some compliance matters but again that's a much more uh one-to-one sort of uh dynamic with the individuals at those schools so that would be like a marley gun special is that also the case with mary moss because those aren't necessarily the special right so uh mary mary moss uh for example their the expectation is that they can certainly walk as far as a traditional elementary or
081middle school student uh would they would be set at a regular bus stop for for what's to come about have we already ordered these 10 new buses no ma'am okay mrs nelly so let me so the latest start time i'm back on this i'm the elementary school principal um is 9 45 is that the latest start time for either option for elementary i'm looking at so the latest at present hebron harmon is the latest start elementary school which is 9 30. okay so that's what i'm saying under option 1 it would move to 9 45 under option 2 it would move to 9.50 okay so the latest is 9.50 yes ma'am now you may not know this i always i had in my mind that daycare before school daycare is two hours before school opens
082or does that vary now it actually varies because for example uh they're run by recreation of parks but they're also run by a program open door there's a couple other entities to provide them they set their own hours quite often it is uh it's a combination of what that community actually needs and what our school needs so there's conversations between those before and after care operators some do run a little bit longer some run a little bit shorter it's actually school by school it's a little bit different okay thank you do we know how many school buses actually serve hubbard harmon do we yes do i at this very second now okay it's back my office okay just curious about those two schools and i know this might come up from public comment how's the
083software analysis going do we think we're going to be able to retrieve any efficiencies or obtain some buses back from efficiencies so we're certainly continuing to sure so we're currently continuing to uh to stand up that software package so for example last year we had loaded in the county maps we loaded in the student data population from last year to stop locations from last year to stop look start stop times from last year's et cetera we're in a new academic year so a lot of that information has to be overwritten with the demography of this school year etc so once we get stabilization generally for example the student body by about september 30 because that's when we have to do our student accounts for the purposes of the state that the ins and outs and
084the out of area transfers for example stabilize by then so sometime after that point we'll be able to upload the new student information system and continue to build parallel once we have the data and continue to model and build parallel scenarios okay mrs sasso when will the 10 school buses be ordered and how long will it take for them to get here do you have any idea they will be not ordered until this board of education decides to take a vote in some manner they're not necessary for me to support the schools i currently have in the current start time configuration the county government did give us the appropriation authority to order those buses so if the need arises and the need will be triggered by a vote then after that we'll put the specifications
085out to get the buses bid an award document will come back before this board to ratify whether in fact they concur with us moving forward with the acquisition and then the contracts will be signed and the orders will be placed thank you okay i don't have any other board comments do we have any public comment or dr frank you have something to say uh pardon me uh uh is the software available uh um if we had an opportunity to understand how to use it what kind of time frame is that a concern here it is not for the decision item before you this morning in order to determine this what we're talking about here is software not an issue correct okay thank you okay now we can have public comment hi my name is claudia
086o'keefe i'm a parent in the school system my daughter just started high school this year she gets up at 5 30 in the morning bless her heart she works really hard at it it's very difficult for her there's been a lot of talk about the late starting schools i'd like to talk a little bit about the earlier starting schools course you know all the high schools start early all our high school kids are standing at bus stops the ones that ride buses before sunrise in the morning along our bus routes for at least part of the year in the winter months they're all of them standing in the dark the sun doesn't rise in the winter until after 7 17. our middle schools there are over 400 buses serving our middle schools 197 of them
087start picking up students before 7 30 in the morning or winter sunrise the earliest pickup for magnet school is 6 35 the non-magnet earliest pickup i believe is 7 o'clock am which means by the end of this month a lot of our middle school students are going to be standing out in the dark 36 of our elementary school buses start picking up before 7 30 which means part of the year we have elementary age children standing in the dark at bus stops around the county the earliest pickup is 7 10 a.m october 9 sunrise is at 7 10 a.m so shifting all school start times by 15 or 20 minutes helps all our students in all our schools it helps children of all ages it's healthier for middle school students it's healthier for high school
088students and it's certainly better for little elementary school kids not to be standing out in the dark in the morning i encourage you to do the best you can for our kids the reasoning 20 years ago when they shifted to a 7 17 high school start time was that if we could do better we would now we can do better we can make our schools safer we can make our schools better we can improve student performance we can improve student health we can reduce disciplinary actions we can reduce accidents for our young drivers we ask our students every day to do the best the best that they can in school we owe it to them to do the best that we can for them thank you thank you my name is deborah wood i'm a
089child development specialist and been watching this high school start time since we first moved to this county 34 years ago the main issue seems to be money and money as in opposition to what's best for students and high school students as our brain research is clearer and clearer telling us adolescents do not get sleepy till 11 pm they are not ready to rise until 8 a.m they do best in school when they're awake and there's physiology to explain that if anybody wants copies of the wall street journal as part of our very important public education process of making this shift possible i brought copies here today and i'm just hoping that when we get to making the proper decision we find the money if it's important it's like polio vaccines you agree with it or
090not agree with it it was very inconvenient i personally don't happen to like sugar in anybody but that was the way that i got it as a kid you just do what's best for the most with what resources that you have and i'm pretty sure our county and our state can find the resources to get more buses and make use of that software to make bus routing more efficient hi my name is melissa ellis i am a parent of two high school students here in anne arundel county they are actually new to the public school system i home school my two younger students at this time my kids they wanted the high school experience the american high school experience and i support them in that but it's very difficult every day to see the struggle
091they go through getting up at 5 30 in the morning as a parent knowing that they have alternatives they could homeschool and the fact that i see them making this decision daily to impact their health and their well-being is very difficult as a parent i struggle with the fact that this county keeps these hours despite the recommendations of the american medical association the center for disease control american academy of pediatrics american psychological association the national sleep foundation and your task force research has shown that besides this being a surefire way to improve academics across the board it all it also shows that we can greatly improve the safety of our adolescent students by reducing teen suicide teen depression and other stress-induced illness illnesses reducing teen auto accidents correlation has been shown between obesity and sleep
092deprivation the list goes on the benefits are tremendous my question would be i see that we've spent hundreds of thousands on the software we're talking about potentially another two million to make a 13-minute change or seven i'm sorry 17 what did we say um 13 or 18. i think the resources need to be found to do what we know needs to be done rather than spend the money to make this change that's not sufficient we need to actually make the change that's going to benefit our students you have the information you know um what our kids need all of the experts have have told the nation that and now we are in the nation's eye as being one of the worst offenders so i really really really hope that the driving decision here is or
093what drives this decision is the well-being of our kids please thanks morning heather mcintosh i'm speaking as a member of start school later and a parent and a member of the aacps school start time task force from 2014. as we heard anne arundel county has been amongst the first to discuss the issue of school start time change well before the year 2000 so we're going on two decades now and while i recognize that there's been millions thousands hundreds of changes in personnel on the school board you know we're still moving along as a body so this conversation i would urge you to move forward with a very specific goal while you have the opportunity before you the aacps school task force committee quoted in their report in 2014 concluded that extra sleep potentially gained by
094starting school later would be beneficial for adolescents particularly high school students most critically the task force members discussed whether the overall positive benefits of later start times outweighed the potential negative effects they determined that later school start times was worthy of consideration and could be achieved in an acceptable way aacps is in the national eye we've moved the conversation from local to national districts around the country have successfully changed their school start times they've worked through all the different options and they've made the moves they're seeing the benefits already aacps is continuing to ignore the recommendations of the american medical association as you've heard and and specifically that no middle or high school start before 8 30 in the morning for health safety and academic achievement so we really are we really would be achieving
095all of our goals with one move this is a potential for significant benefit across all of the different priorities that we all share i ask you and i'm glad we're discussing because there is a lot to consider i ask that you commit to making the most significant move to later high school start time for 2017-18 school year with an overall stated goal of moving to the larger goal of meeting recommendations of 8 30 a.m for middle and high school and safe and healthy schedules for all students by 2017-2018 also please commit to using the transportation software as soon as possible to run multiple scenarios so that we can really optimize this process and make the most of our investment in this important transportation software i would also suggest creating an implementation team to include staff
096and community we have so many skills here in our community that we could pull in and a representative start school later to help share the data that we've gathered from around the country and most importantly commit to continuing to educate the public about why we are committed to getting to the how of school start time change and work in a manner consistent with best change management practices i know that we can do this let's make a move now that we can make and that let's look at the bigger picture and i appreciate your your hard work and your support of this issue i would like to answer heather's presentation heather you need to know financially we have made a decision that we are going ahead with late school start okay the board has made the
097decision where do we get the two million dollars as the public you will have to help us because remember we don't have the money so ask anne arundel county ask the governor you know help us in that way push it that way they give us the money we don't have it maybe you can ask for the money to be only for that second one is you know we have not failed maybe in the past it has not been addressed but this board from the time i came on in february you know we are just moving forward to get it done okay and we will get it done for the 2017-18 like we promised okay the next one is yes we are committed and the reason why we chose not to take the action and the
098vote today is because there's two members absent and it might have failed okay so you need to know that we are also working with you and the next one the software alex can tell you and at the meeting that software is basically being studied done and we are pretty much at the end of it as far as the software is concerned i mean they really have it going so in all of your points you need to know we are working with you and we are really looking forward to the 1718 to have option one or option two in place okay thank you kevin harman's 11 buses by the way i i just saw something that's that i wanted to publicly comment on that i have a concern about um and for the record lisa sure
099um the kids at mary moss if i understand correctly they come from all over the county to attend mary moss their school according to this will not be getting out until 4 30. and i'm worried about the effect on those kids of their recreational time their family time and i think that's an issue that we need to address um and perhaps take a look at if we do go to one of these options uh some type of phase-in program where we look at maybe purchasing more buses for mary moss and marley glenn or find out what the cost of that might be so that those kids can get home across the county at a reasonable hour thank you thank you thank you we will request that this be put back on the agenda for our
100next board meeting on the 21st as an action item the next item on our agenda is 4.12 the fy 2017 comprehensive maintenance plan this is an information to action item so i have a motion to move this from information to action all those in favor aye we now have an action item dr alato your recommendation yes ma'am i recommend approval of the fiscal year 2017 comprehensive maintenance plan second all right we don't have a presentation are there any board questions or comments on this item are there any public comments mrs burch i just want to ask a question to help the public because i know that we've had some issues in the past we do not have all of these things in the budget we are not planning to do all of these things lr
101means long range that means that we're not actually it's not in a budget right now it's not planning to be done the schools that are in a what happens with the schools that are in our um in our six-year plan can can can you just explain how this document works because i know that there have been years when it has been misunderstood what this document is so i'm just hoping that you can just give a brief overview for everyone as to what it means when it says 2017 35 000 to replace the stage lift at shipley's choice but for repair replace locker rooms 75 and 78 90 000 long range thank you for the record lisa seaman crawford director facilities michael mccafferty supervisor of maintenance this is a five-year plan that we look at work
102that we hope to do based on funding and condition of the building we go through we have list of roofs we have a list of locker rooms rooms we have bleachers pa systems and we use all of the capital budget and some operating budget to fund these but it is just as you said a picture of what we hope to do based on funding and the long range is items that we have on the list that show the cost of our backlog of work and it also will not reflect the world the schools that are in our cip for full renovations okay all those in favor motion passes seven zero zero the next two items are review items item 5.01 is the old mill complex master plan study good afternoon for the record alex czechnovich
103chief operating officer let me allow our guest to introduce himself for the record as well hi good afternoon i'm kieran wilmus principal with griffin parker architects and we're here to present item 5.01 it is a review item as was indicated earlier so a master planning study was undertaken to review the replacement of schools located on the old mill complex site as well as some adjacent schools the schools in particular that were studied were the old mill high school the old mill middle school north the oatmeal middle school south rippling woods quarterfield elementary school and cat north the study included evaluations of not just properties and facilities under the purview of the board of education but other lands for example in the portfolio of the county government particularly recreation and parks and some privately held parcels
104as well the study was funded and commissioned by anne arundel county government it was done to support the mgt of america strategic facilities utilization master plan understanding how large of an undertaking this is it was imperative for the the public at large as well as the funding authorities to have an idea of the scope and breadth and ultimate cost and timeline to discharge a public works project that is this large so we collaborated on not just with grim and parker but with also kci technologies and jacobs engineering our professional sector partners as well as county government recreation and parks et cetera to undertake this broad brush master plan study and so we'd like to uh allow karen an opportunity to walk us through the exhibit some of the background and methodology and then the conclusions
105and recommendations of this study document great okay i'm going to step up to the lecture okay thanks alex so we're going to walk you through kind of the abbreviated version i think that you'll have in front of you and that you'll see up on the screen behind me if you can bear with me i'm going to be turning back to highlight some things on the screen if i can ask you to advance this slide to two more one more there we go um so this is kind of the overall road map of the existing conditions assessment that started off the process and just to footnote the methodology that was that was gone through as alex said we had a diverse group of stakeholders from several different county agencies uh together with that group we developed
106a concise list of project objectives things that we wanted to achieve while we went through this study and looked at various iterations of the design options um if you'll bear with me i'll delve into those in a little bit more detail when we get to the evaluative criteria that ultimately uh landed us with a with a recommendation um that'll be one of the later slides that we share we kicked off the the process with a intense extensive series of data collection uh efforts this involved archival research site visits by our extent our engineering and consultant team site surveys um discussions with maa all the agencies that were involved um and had a stake in these properties and then ultimately embarked on the design process itself where we released our team and looked inward to study
107different design options multiple options of different uh ways to utilize these different properties to again meet those objectives and goals that we developed at the onset of the process um so just again to quickly orient you on the sites i'll do my best to stay near the mic here up north as north is up on your screen and the major crossroads here is interstate i-97 running north and south intersected by uh by newcut road starting from the western side we've got the what we call the quarterfield cat north site which currently houses quarterfield elementary school and the cat north career and technology building next site over is the papa john's farm which is uh bound by interstate 97 new cut road and grover road it's about a 48-acre property that's currently undeveloped uh the old
108mill property that alex mentioned is a relatively comprehensive site 172 total acres right now it houses rippling woods to the north the old mill high slash middle school south middle school north complex in the middle and then ruth parker eason to the south ruth parker easton incidentally is not part of this study it's just adjacent to the property and just wanted to highlight that you'll also notice that that large 170 acre parcel is bisected here where my line is uh with a bg and e overhead transmission line right away so you'll see that as a benchmark as we move through that site the fourth site is old mill i'm sorry it's the old mill southgate park site off of oakwood drive right now it's operated owned and operated by anne arundel county parks and rec
109recreation and parks department and serves as a community amenity okay next slide please thanks um so once we i identified the the major buildable areas and the opportunities for development on each of those properties we were also asked to make sure that we keep all the current schools and and programs up and running on these sites and not consider swing space offsite so we had to look at carefully at the phasing of these different projects in the sequence as well so we looked at that as well as all the buildable areas that were available as part of our site analysis we identified all the topographical features steve slopes utility right-of-ways vehicular access points and the like and then also influence from bwi airport which is within four miles of a couple of these sites so
110all those factors came into play when we identified the buildable areas again to embark on our study we looked at several options along the way had an iterative series of meetings with with alex's team from public schools county government parks and rec and the like we landed on four final options that we're going to present quickly to you today and again these are the phasing diagrams that show how the phases will unroll we'll be in sequence as we go through the different steps we'll start we'll go into a little more detail on option one and i'll just point out the differences in the future remaining options so an option option one for the master plan uh the first phase is to is to replace rippling woods elementary again leaving the existing school up and running
111and building that uh to the north part of that old mill property phase two is going to be building the new old mill middle school south and that will be over on the southgate park property phase 3 will be building a new high school called old mill west and this is meant to relieve some of the overflow capacity right now at old mill high school so that would phase three would be at the papa john's site apparently undeveloped phase four would be a new quarterfield elementary school again allowing during construction the existing school to be occupied and maintained phase 5 is a new cat north building which we built just north of the right-of-way on the old mill site and the notion here was to try to keep that close to one of the high
112schools and recognize the synergies between the cte high school and its adjacent comprehensive high school program phase six would be the new replacement of the current old mill high school on its same property just adjacent and then the last phase would be a new old mill middle school north which will be built on the cat north property so the phasing of these uh new schools welled out for the demolition of the existing schools which then in turn allows for the future phases to happen and it's important before we leave this one page that you'll see a little asterisks next to both rippling woods and quarter field they're designated as flex phases they can actually be done in isolation and do not necessarily have to be done in this sequence this is the sequence that the
113consulting team arrived at but in fact because they are in a way isolated away from the other construction activities should funding or directives etc all transpired differently those two can either be flipped or done out of sequence in some other manner and that and that's going to be true of the other three options as well and and that's also because to highlight what was said earlier uh alex because we can build on site we don't have to relocate those elementaries while we're doing this phasing we can build new buildings on site yes exactly and just to build on that point a little bit the the icons the graphics that you see here are actually prototypical um sort of templates a kit of parts if you will for each of the different school properties to maintain
114consistency across the board on all the different options so in this case we're using the current evolving uh anne arundel county elementary prototype that you'll see for rippling woods in quarterfield we're using a we worked with public schools planning department to look at the most recent specs for middle school and high schools and identified ones that we had done in another county that were very close to your square footage and your student population as sort of place holders if you will to demonstrate how middle school and high school would would uh flesh out in these different schemes and they're going to be consistent throughout all of the design options if i could actually just flip to option two this one is very similar to option uh option one and that it utilizes all four of
115the properties available to us in the master plan study it also strives to achieve all of the program program elements as well the major difference between these two is that the cte program cat north instead of being on the north side of that right away above old mill high is now on the south side of that right away to create more of a secondary educational campus if you will more proximity between it and old mill high school uh just to point out a couple of the the negatives here is that this happens to sit uh the new cat north building shown in light blue here happens to sit on a major utility right away through that site so that would require some extensive utility relocations which is why we looked at the option one alternative
116we could flip to option three option three the major difference here is that we took the cat north site out of the out of the equation for new development so you'll see cat north shown in light blue there as a revitalization what that means is it's again no longer available for new development so the new middle school nor old mill middle school north that we had been showing in the other two options now moves over to the old mill property so that creates a proximity between the middle school and the high school on that same parcel the papa john's and southgate properties are identical to the previous options we can switch to option four please uh again uh dialing back uh yet again uh option four looks at taking the cat north property and the
117papa john's property offline to see what can we do with the lease amount of land utilization utilizing only quarterfield old mill um and the southgate park sites and we see that that forces us to put a lot more buildings and and uh uh fields on the old mill site itself this equates to actually both new high schools being built on the old mill property along with one of the middle schools which results in a serious sacrifice in fields we're not able to deliver all of the program elements required by the educational specifications then finally after we considered all these different options with the stakeholder group we went back and looked at the program objectives that were project objectives that were established at the beginning and evaluated each of these four final options against them to
118try to determine a recommendation i'll just highlight categorically the different criteria that we evaluated them against uh and just so you can follow along the green arrows mean that they're this options representing a an advantage among the others against the others in that particular category the gray arrow that goes left and right is simply sort of status quo it's sort of average among the other options and the red arrow down orange arrow down means it's it's got a negative attribute that needs to be considered so first and foremost was delivery of the program uh trying to achieve and in some cases exceed all of the components of the edge spec whether it's the building itself the fields the parking the bus loop all of those components taken as a whole the reason that option one
119has a green arrow is because not only did it meet all of the program requirements of the ed specs it also provided some additional fields on the old mill property the part that recreational parks identified as advantageous for their programming so we kept those online uh the second category is the relationship between the buildings this is again looking at things like does it make sense to have a middle school in high school on the same site where the pros and cons of that as opposed to a cte and a high school which have some natural synergies between their two programs so that's why option one and two have the green arrow in that category location of buildings per districts this is zooming out and looking at the entire master plan as a whole are the
120two middle schools are the two high schools of the two elementary schools too close or too far apart to really serve the neighborhoods and communities that they're intended to serve and in this case options one and two had the most advantageous sort of distribution of those high schools and middle schools on those more consistent with the long-term plans of the county the fourth category is avoiding the 65 dnl contour this is actually a influence from the maryland aviation administration where within four miles of bwi airport and there are a couple of criteria there that we needed to consider and we're trying to avoid um in in the planning two of the schemes option one and two actually all of the buildings avoided that that critical 65 dnl contour the other ones while it doesn't create
121an impossibility for those to be executed does roll in some other procedural and protocol issues down the road in planning and permitting that we would like to avoid if we can looking forward phasing in logistics looks at things like constructability we look at the we looked closely at the existing old mill high school middle school complex that's going to need to be demoed in phases to be able to keep all the students on site during construction we'd like to recommend limiting that to a two phase demolition an occupation rather than three-phase if we can so that's the reason that option four um is a negative in that category because it requires a more complex three-phase demolition of that existing building option one allows for again a more straightforward phasing in logistics and less movement of
122utilities and other things that complicate the constructability of these options overall schedule we'll get to that in the the wrap-up page in a minute um the schedule was was fairly consistent among we're looking at you know 9 to 11 year span for all of these phases combined the one that was notable was again option four which was going to take a full two years longer than some of the options so we thought that was a notable negative below average of the others overall cost you'll see is very similar again the order magnitude of the dollars involved as we did the projected cost estimates was was fairly similar not enough to show an advantage in any one particular option if i can ask you to advance to the next slide this is the thank you this
123is a a summary um with kind of a icon road map of the different sites that we're utilizing each of the options again option one and two utilize all of the sites in orange option three took cat north out of the mix option four to cat north and the papa john's farm site out of the mix and highlight the first row showing the cost which you can see is fairly consistent throughout the four different options but we did note that there's a longer schedule duration for option four uh among those four options and then this just shows a road map of which schools are on each site and some of the pros and cons and the program highlights delivered in each option and alex any other notes to wrap up with that i believe we'll
124take any uh questions to board dr frank i believe uh you mentioned uh a significant number of years before we are going to be in a position to accomplish this could you explain uh what if anything can be done about that i'm sure ultimately this has to do with the forces in our state government well so essentially essentially this plan uh does not take into account um the funding required to execute it so this essentially sought to identify the best combination logistically of how to create the projects to meet the scope what is the budgeted amount that is required to complete the project in its totality and what is the duration of time now with that information we do have a capital improvement program that as a result of the mgt's report does in fact
125contain almost all of the schools save for the cat north program at cte program is already in the cip that then is going to have to be retooled recalibrated going forward depending on the outcome of deliberations over this set of recommendations to better inform the cip not the one that's before us this year because we're not asking for any funding in fy18 but it would help us through conversations with superintendent board recalibrate our cip on a going forward basis as well as then enter into that dialogue with our county and state funding officials as you can see the cost to execute these projects range from 705 million up to 730 million that's simply for these projects not in not even taking into account any of the other needs of the school district or county government
126or state government so it's a require significant investment of public resources and that's why it was critical that we partner for example with the county government so that so that not only they but the public at large is fully informed in terms of a long view dr frank of what are the amount of resources that are going to be necessary so you can begin putting the things in place such as what size bond sales which projects do we have to complete and pay off in advance which projects could possibly be moved around are there alternative funding strategies that may be deployed so this is really the beginning to essentially quantify the size of this public works project and then now armed with this information we can sequentially begin having the dialogue with the funding officials
127with the broader community at large etc what would it take uh for us to try to uh complete these projects or i should say start the projects in a shorter period of time is that uh require dialogue with the state the comptroller uh uh how do we try to move these projects forward sure so it begins it begins with a with an approved adopted capital improvement program upon the recommendation of the superintendent from this board that document then would get transmitted to both the state and the county officials they then obviously would rely heavily on their fiscal advisors be it the county budget officer or be at the state department of management and budget etc to begin to find the resources on their end i think it was described earlier save for two of these
128projects which is rippling woods and quarter field that can be done in isolation the rest of these projects are integrally linked and by that i mean once you get the ball rolling you've got to go all that all the way to completion so it is going to require a commitment from all parties the state the county the school system etc that we're going to commit to executing this project over x span number of years but again understand that with the exception of quarter field or rippling it's all or nothing once we get going we absolutely have got to continue down this path because as karen so eloquently described it's a well choreographed dance of build demolish build demolish build demolish all the way across we have to maintain all these youngsters in their current schools
129we don't have anywhere to relocate them and so it takes a significant amount of funding commitment it will take a significant amount of cooperation from the school communities from the school faculty administrators etc but again i think that you know this is sort of day one where we can now begin those dialogues not just with the public sector folks but with the private uh public and private sector folks to say this is what we all need to become prepare for this is the information that and the trajectory of this project so we can all sort of plan accordingly over the course of what's going to ultimately transpire to be a 9 to 11 year from the day we start it's going to take nine to 11 years to complete if i could also add that
130dr frank that response that it's it's not just capital money and and mr sheknovich has referred to it as we go through this process this 10-year process of dismantling and rebuilding this whole old mill complex including the elementary schools in cat north um it will also will have to build in over you over the year over several years time operating budget so as we for example split old mill high school that's an operating budget right once the building is built you then have to staff that building and have the right science equipment and athletic equipment and so on that has to be built into an operating budget also understand that it's not just about if money were available we can move it forward we have to have a team that can manage this right so
131when you start to peel away layers of this onion this could possibly be seven buildings in play and we have to have a management team that can manage all the construction we have construction going on now and so it has to be put into it's got to be very sequential not only for the students but also the staff that's going to be managing all these projects at the same time mrs birch i have a few questions um first can you remind me how many students are at the current old mill currently we have approximately twenty three hundred okay and what are we projecting the size of each of the new old mills we modeled them with a uh not to exceed 1700 okay student capacity that is essentially the again as you recall uh the
132mgt organization recommended around 1700 to state task force recommender in 1600. so we'd be pulling from somewhere else as well they wouldn't it wouldn't just be splitting up the old mill students it would be redistricting from from somewhere else as well and more importantly is essentially we very purposely stress test this master plan because if we know that we can fit a 1700 school should we decide to only build a 1500 school we know we can make that work so we wanted to test worst case to make sure that we could adequately accommodate whatever the decisions and recommendations are and then we can always uh right size it as we'd continue to find but even if you built two fifteen hundred students that would still be room for 3 000 students which is still more
133than the current 2 300 which still leaves room for 700 additional students more than old mill is currently handling correct and they'll be through a combination of there is growth and development in that area we have to take into account there is uh the national natural demographic uh uptrend we continue to aggregate more students year over year probably not 700 worth correct and then finally it will create opportunities where we can look at uh redistricting options to better utilize and relieve some enrollment pressures that we have at some adjacent schools as well in the out years so i think this really would help uh largely not just the old milk community but ultimately could greatly uh aid both the glen burnie the north county uh the meade high school situation etc as we look at
134some of those downrange uh rebalancing options okay my next comment question it seems odd to me that the most expensive option is seems to be the least desirable option i mean was that odd to you or is that a typical kind of thing in a in a study like this no it's it's it's not an oddity at all and as you can probably well imagine a recall we have done feasibility studies uh for as long as you and i have both been in these positions miss purge and the natural inclination is well my amaya renovation is always the the most cost effective but how many times how many times have we found that in fact that is true right thankfully we we picked a lesser cost option uh but how many times have we found
135that it's not the case and really taking a look here um time is money that old adage so one of the biggest drivers is that that in a way least impactful to land mass option actually has an 11-year four-month duration so you've got to staff and and and supply and outfit that job and the time value of money greatly impacts that that's one but really the second piece is that again you know being able to take down the old mill complex in two phases instead of having to take it down in three phases there's a significant amount of value that's tied up in that logistical consideration from a constructability perspective okay my next question is about the papa john's property and i apologize because i walked in here just a little bit late now that
136this is public that this is under consideration um i guess i want to know if we have some sort of agreement with them that if we decide or the county has an agreement with them that if we decide to move forward with this we already have an agreement that we have an option to use their land so that everybody's not swooping in trying to buy their land right now so uh so there is no agreement in place the appropriation authority was granted upon a recommendation of the county executive the county council did in fact appropriate funds in a county c-class project towards this it is a county government run project the acquisition side of it they have the subject matter expertise within the right-of-ways division that we do not have in-house they have we have
137communicated collectively both the school district and the county government with the legal representation for the ownership interests of that property they have given us permission to go on to their property not just as part of this study to survey to do environmental assessments as well but they have authorized us uh us being in this case the right-of-way division and county government to undertake an appraisal of the property that the county did in fact retain the services of a professional appraiser and the results of that study were conveyed to the owner ownership interests of the land and the ownership interest of the what we colloquially call the papa john farm property is in receipt of that and they've been invited to participate in contract sale negotiations with the county government and that is the status that
138we're at so they've been provided the results of the assessment the appraisal assessment and now the ball proverbially is in their courts as we speak here today and my only other comment is that on page 77 i guess it's option four i think you need to rename which one's old mill west and which one's old mill because it looks like old mill is a little further west than old mill west it's it's a great comment that i think that was actually more of a sequencing issue the uh i'm just saying right old milk what's labeled as old mill high in that case replaces what's now known as old mill high school old midwest is the second high school sequentially to be built yeah but they're going to get a lot of ribbing if you're absolutely
139right whether that's the name on the on the building in the app yeah i don't i don't think you can call it old mill west yeah those names are placeholders just like we for example call it the crofton area high school who knows what that's ultimately going to be who knows what ultimately the two buildings that we're calling just for convenience east and west old mill we're going to be okay all right thank you thank you mrs hummer um my first question what is a specimen tree i kept seeing that in there that we have to replace the specimen trees right it's a tree of a certain caliper identified by the department of natural resources as needing special care if it's going to be demolished okay my other one um why is the old mill
140high school these they appear to be kind of identical identical but the old mill high school cost is about 17 million more than the old mill west what's the difference in cost there between the two are you looking at any particular option um well just even at option one it says new old mill west high school 148 million says new old mill high school 177 million sure if you take a look at the uh the site plans for those the amount of field accoutrements and site development activities that would occur on the property that we own today the one that has the bgd transmission line so there's more fields there's more parking space spaces etc there's a lot of more site development there you can much more effectively the what we call the old mill
141west which is the new ground up construction we're hitting essentially virgin ground so there's no demolition required there we're just hitting dirt the utilities are very close we can build that very fast very efficiently there's not as much site to redevelop and there's not asbestos that we have to deal with etc so it's a compilation of a lot of things but when you're starting with what we call greenfield development just virgin land building up we can build it cheaper and quicker okay and one other one um in option one there is an um an extra stadium what would that be used for so we had the luxury uh in option one and again really this just happens to be the id the optimization of the property we have an existing stadium complex there at the
142school you'll note that however it is a significant walk from the school if you know where the school sits today and in fact it actually would become more burdensome in the new plan as well so we thought under all scenarios we contemplated a new stadium complex to be built for both high schools so both high schools will have a new stadium complex however in option one again just given the layout of the land we saw an opportunity to salvage the bulk of the existing stadium and the intended use of that stadium while obviously our youngsters could use it during the day that really would become an asset for the recreation and parks department so in option one there's actually more fields than would be required if it was simply an aacps project there's also another
143stadium which is again the rehabilitated stadium that currently exists recreation and parks department united county government has a rec and parks master plan for the whole county and they've identified this center quadrant of the county as one that is tremendously devoid of adequate recreational spaces given the the number the demogra demography of that area they simply do not have enough courts basketball courts football fields soccer fields etc and looking at this collectively remember we're going to be taking over one of their parks southgate right so we're trying to optimize from a public perspective how can we get the most public good out of this not just for the school district myopically but if we look at this collectively how could the citizens of anne arundel county miss hummer come out the furthest ahead and to
144the extent that we can partner with reckon parks and we get what we need out of it and they get as much out of it as they would have plus anything else that helps fill in some of the gaps in their master plan it really turns out again to sort of be that win-win aspect to it thank you for the benefit of the public tell us what happens next this is a review item so we're obviously not voting on options today correct right and we're not asking you to take a position we would uh anticipate that over the course of the ensuing weeks or months uh likely you would have some conversations with dr lotto and staff we can certainly talk about that more at greater length as well as as part of our workshop
145the intent is that we have a cip that's currently uh in play it's the one before you today that is uninfluenced by this body of work as this is really an out year but the intent is over the course of the next few plus months that by the time we get around to developing the cip to this board we'll consider next year that we really will have the results of the study will have essentially an idea of what the county and the state are willing to fund in the current year plus we'll have some information because this document is going to be shared with state and county officials you saw it first but they will be getting it probably tomorrow so that they can begin having discussions at the staff level there and again begin
146communicating with us we want to get this out to the public as well as broadly as possible so that the communities clearly understand what the options are and can begun being armed with the information to engage sort of in a productive dialogue with us so i think you know we're going to leave here today with a lot of moving parts with the goal of sort of having all of these various paths merge back again no later than this time next year when we have to entertain the next cip document and do we know when the papa john's negotiation the goal is to wrap that up for the land uh no it's it's uh it's in the works as i said there is no definitive timeline for that certainly depending on which option we pursued if
147we pursued option four it's immaterial uh with the other three we would certainly need the property the day before we broke ground so there's some time for that to transpire and before someone else buys it like mrs burch said correct okay i have one public comment card kristin etzel good afternoon dr alato president corbilak and members of the board my name is kristen etzel i have a son in fourth grade and a daughter in kindergarten at rippling woods elementary school i'm speaking up today in supportive funding for design and construction of the old mill high school o'neal middle schools and rippling woods elementary we have a group of parents neighbors and friends also in support of this funding and we will continue to attend board and county council meetings to speak up for our schools
148my kids are young so my first hand experience of the school buildings is related to rippling woods the open classrooms result in a very loud and distracting environment and these are not open classrooms in groups of two or three these are pods of six or seven or more open classrooms in one area separated from each other by only five foot tall cubicle walls many classrooms have no access to natural light my son's third grade classroom was so small there was no possibility of different desk arrangements or flexibility for the teacher not to mention that security drills require kids to hide under desks as not not all the classrooms have closets to shelter in place old mill high school is also an open concept school with thin metal partitions separating classrooms resulting in a very noisy
149environment i've also heard many stories of kids and parents on back to school night getting lost trying to locate classrooms even with a map according to the 2015 mgt strategic facilities utilization master plan and the ranking of the master plan priorities the old mill schools in rippling woods occupy the number 7 8 9 10 and 11 priority slots my intent in speaking today is to request that this 2015 priority list is followed and that old middle schools retain their place in line for funding i feel the need to speak up to advocate for funding because of the history of old mill school funding that i've been able to piece together it is my understanding that an earlier 2006 study by mgt listed among the top priorities however the old male project was not started at
150that time because of lack of money due to the recession as well as the size and complexity of the project it is obvious from the just published master plan study that this is a huge undertaking it's a large complex project but i tell my kids all the time that we can do hard things as an example i'm here speaking in public which is not my favorite pastime but i will speak up for my kids and for all the students i've reviewed the old male master plan study discussed today and i'm pleased to see an in-depth comprehensive master plan i interpret this as a welcome and positive sign that these projects will continue to move forward with design and construction in reviewing the current fiscal year 18 budget and six-year plan my question relates to the
151timing of the initial design and construction fees for the old mill complex schools last year's six-year plan included fiscal year 18 design funding for both rippling woods and old mill west high school the fiscal year 18 budget presented today has pushed these funds to fiscal year 19 thus pushing the project start out one year with a comprehensive study already in hand why is there a delay in funding i will continue to speak up at board meetings as well as county council meetings to ask that the old mill schools retain their place in line for funding so that these important projects are not delayed thank you mrs birch i just want to thank you for sticking it out all day because i know you had to wait a long time to speak on this is there
152anyone else that would like to provide comment hi claudia o'keefe parent my son currently goes to old middle south it does take some working out to get through the quarters but they manage it's a good challenge for them i just wanted to request if it's at all possible it would be helpful i know in the mgt study the the feeder system for old the the new old milwest has proposed to include two or three glen burnie elementary schools a couple of old mill elementary schools and i think a mead area school and if that's still the case i think it would be helpful if there were an exhibit that showed that i was looking through the study for this project and it showed the existing feeder system for the existing old mill high school and
153this new school i believe is going to include a change and i think it would be helpful for families looking at the plan if they could see the proposed feeder system and how that feeds into these new schools and where they're located that's just a suggestion i think it would be helpful because it impacts families not just in the old mill district but if you're going to district in mead and glen burnie schools also they're going to be impacted by this plan also thank you the next item on the agenda is 5.02 award of contracts this is also just a review item are there any board questions or comments are there any public comments okay and the last item on the agenda are two consent items don't have a motion to move 6.01 and 6.02
154from information to action second all those in favor we now have an action item dr alato your recommendation yes ma'am i recommended the board of education award contracts as listed on today's agenda 6.01 and 6.02 mrs hummer yes i was just looking at the first and second round scores on these and they were fairly close in the first round but then discovery kind of blew navia away in the second round could we get some what was the big difference there between those good afternoon alex shaknow chief operating officer so essentially this is a multi-step proposal evaluation process so we have a multi-discipline team that's evaluators on it in any of these uh specific in any of these solicitations we put out a specification that describes uh the steps or the sequence that is to be
155followed and we give them in rather exacting detail to a high degree of specificity how we want those responses structured so essentially in this solicitation there's three parts to it uh the first round is a is a static submission which is essentially a binder filled with information that contains the exact elements that we've asked them to respond to so that static exhibit is reviewed first by the evaluation team called through and match benchmarked against the decision-making rubric or the algorithm that was prescribed again that is telegraphed to all the bidders so they know how they're going to get evaluated and that essentially is a first cut to allow us to rank order the entities that appear to have a good chance to be successful going on the second step then is to invite the ones
156that score higher essentially to an in-person interview and demonstration it gives us the ability to now not just on paper but to actually see a demonstration of the prof product take a look at how that looks to us as administrators how that will look to our employees on the on the receiving end what kind of reports can they generate what are the security features of their system we are dealing with financial assets here in sensitive information so some people call it a dog and pony show i've heard it refer to that in the past but really but really that second cut is an in-face demonstration and a much deeper dive uh by individuals that are from our human resources department from her budget office from her technology department all querying uh the individuals and and
157you've probably witnessed in your own experience miss hummer that you know something looks nice in a catalog or it may look nice on paper but then when you actually don't kick the tires or go to the store and and use it it's not everything you thought so it's not uncommon that again you know that's why we do it so it's really a three-part scoring so the first part is how does it look statically on paper now how does it look live plus again we can ask much more in-depth clarifying questions and and i'm only going to focus on security because of the sensitivity of the information here that is a big deal not just hr and budget but our technology folks so that then we re-score them now based on this much deeper dive and
158then the third and final element is the cost of the product uh we telegraphed everybody in this solicitation that seventy percent of the value of the composite evaluative score was tied to that technical evaluation those two parts the remaining 30 percent was tied to the uh pricing proposal of the product and that's how we revived arrived at the uh at the responsible responsive vendor that's being proposed for award today so a perfect example of cheapest is not always best and that we want to make sure that we're getting the highest quality product that will meet our needs right and in the long run we would pay more if we got something for less money that didn't meet our needs absolutely and the state for select areas the state procurement act does in fact under the
159education article does in fact allow us to do uh multi-step and technical solicitations that are of this nature and it's exactly to the point some things are much more complex to buy we're not simply buying a number two pencil that we could probably get a pretty good idea just off of you know off of a paper copy of what it really looked like but these are very complex procurements and the education article understands that the owner us and the user the the unions behind us etc for this sensitive of a project really require the opportunity to really look under the hood and make sure that we're getting what a not only will function the best b fulfill the needs of the organization and the employees and then finally do it in a responsible fiscal manner
160thank you very much thank you is there any public comment all those in favor motion passes seven zero zero i just have a couple of announcements the board will hold a workshop on our fy 2018 cip and capital budget at 6 00 pm on tuesday september 13th and the public is welcome to attend but no testimony will be taken the next board budget committee is wednesday september 21st at 4 30 pm the next board of education meeting is wednesday september 21st at 7 pm and that will include a public hearing on the fy 2018 cip and capital budget where we will accept public testimony and the next board policy committee meeting is wednesday september 28th at 1 pm mrs hummer yes i move that we um close close the open session to move into closed
161session to consult with council to obtain legal advice on a legal matter second all those in favor all right this concludes the public portion of our meeting thank you [Music] you