001good evening I'd like to call this meeting to order and begin with roll call vice president Anderson members of the board good evening let the record show that four members are present thank you we're going to go ahead and do a moment of silence followed by the Pledge of Allegiance at this time I'd like to move or the approval of the agenda second all those in favor aye aye aye motion carries four to zero and now we will have superintendent's report Dr Foley so this evening we start with acknowledgments and celebrations and we're going to start with a special acknowledgment and celebration this evening is the last uh governing board meeting for two of our governing board members and we're going to honor both of them this evening although one of them is unable to
002to be with us this evening as she is out of out of the country she is unable to be here this evening and so but we still want to acknowledge and honor her first of all one of the things that you should know is is that being a board member is a volunteer position these amazing women volunteer hundreds of hours of time from Reading documentation preparing for meetings coming to events this is a very time intensive job and and I never has it been more challenging really than it was in the last couple years I mean pandemic school boards truly earned a special place in everyone's heart because of the work that they had to do this is truly a thankless job and hours and hours of work and the Higley district has been so
003blessed because the women who have been elected on this board um they have a True Heart they have a true passion they have a true love for this district for their students for their community and they work tirelessly to make sure that what happens in this district is for the betterment of all and so as two of them it's an elected position and as your position comes to a close there's an election and our election has two new board members who are being actually sworn in this week who will then start with us in January Amanda Wade and Anna van hoek but tonight we are honoring Amy Kaylor who began on the governing as a governing she's been in the governing board role since 2016 and she's you know had many hats in our in
004our district from when she worked at the schools to being on the governing board uh to serving in uh board president she's been very very involved and you know her children have recently graduated and so she has other new opportunities that she is looking forward to spending time doing but we honor Amy for all the work that she has done foreign and then this evening we're going to honor Jill Wilson wear gel so yay so Jill has also been on the board since 2019 and just as I described hours and hours of time if this woman can be at an event and it does there's not a scheduled conflict she will be there you know again the hours are tireless her children um are in the district one and recently graduated and another one is
005in high school and has truly put her heart and soul into this role so we have a special present tonight we have one for Amy Kayla when she's back in town we will allow her to we will give it to her then but we would like for Jill to open this for just a second Christine help me wrap this nice we want we want you to see this it's not cutting board so it's like a so we're a charcuterie board we figured a board for the board remember with the Higley logo on it and so we uh absolutely are so thankful for yours all you've done for this District um vice president Mrs Anderson did you have a few things you wanted to say just want to take a second to say um I didn't
006know Jill before I came on the board and man I feel like we would we've been lifelong friends and she has really carried not just me but a lot of people a lot of community and staff and board members through and she's so loving and so compassionate and this is a woman that clearly does it from the heart this is not a woman who has stepped up to do it for any political reasons for anything other than Selfless Love for children and for the school district and man I don't want her to leave I really don't I don't want her to leave but I just want to say thank you you are precious and I really look forward to seeing your face out there and and thank you for everything thank you are you guys
007okay I have to thank my husband and my son who was able to be here tonight um there was a lot of bribery with my kids in the last four years to go to events with me um and payment of dinner or dates from my husband so he but all my whole family has served this community um through all the events they've attended as well and I just want to thank the cabinet I'm going to miss you guys um I'm gonna miss it it's gonna it's bittersweet everybody keeps asking me what's you know what's gonna happen next and I'm like I'll go back to the audience where I sat for three years I truly care about our community and it's bittersweet today so but I know higley's in the best place it can be moving
008forward and we will continue to do great things at Higley thank you [Applause] so what we're going to do we're going to celebrate some students and we're going to do our points of Pride and then we're going to slide this up and we've got a little cupcakes so anyone who'd liked it we're going to take a little recess anyone who'd like a treat to help us honor Mrs Wilson we'd love for you to be able to do that so we're going to move on because we have some more students to sell celebrate as our swimmer he's here all right we know he is super busy but we have an amazing athlete to acknowledge and honor tonight Mr Dilly can I have you come up and would you please help us recognize our swimmer of the
009year thank you all right it is my pleasure to recognize Keaton Jones at tonight's meeting once in a while we are this is going to sound cheesy but it's 100 True once in a while we're blessed to see something special happen for the last four years we've been we've had such a blessing uh Keaton in his four years at Higley has completely Rewritten the record books just as king all the way down I think by the end he was just finding new races to race to break another record but while he was doing that and stacking gold medals culminating this last year at the State title uh state championships won another gold uh broke a eight-year 12 12 year old record for AIA that people thought was Unbreakable and then took home AIA swimmer of
010the year for the entire State of Arizona he's also competing for the U.S team at the Pacific games taking home a bronze and signing a scholarship to Cal for my swim non-swim fans that's like going to Alabama for football that's the highest of the high everyone on that team's a U.S Olympian we're going to be watching Keaton put on the Hat with the the flag on the side of it representing the United States but while he's doing that he's also one of our best students one of our best human beings the nicest kid that you'll ever meet he's literally I'm getting a little emotional but he's the type of kid you want to ask your kids to be king come on down [Applause] um yeah I can't believe I'm a senior time definitely flew by
011I still remember when I was uh swimming in elementary school and all my friends were like you do that every day you're in the pool every day um yeah it's been a long journey uh I know everyone in this room hasn't doesn't know me doesn't always have been there but I mean I couldn't have done everything I've done without all the people in this room and it's been a privilege to represent this district for my entire swim career and uh you guys definitely made it easy and I accepted my position and um I just really want to thank everyone yeah it's crazy it's over I'm happy though [Applause] come join us thank you all right one two three [Applause] it's up here foreign okay now we get to do points of Pride and we have
012middle school tonight and here's the fun thing we we usually do these alphabetical but of course there's a little competition in the middle schools because the first thing tonight when I speak to the administration Mr pot says why is Cooley why are the West Cooley going first it's alphabetical it's alphabetical um so we're going to invite Mrs Schwartz and Mr Brandenburg come on up please so that we can acknowledge and honor our Cooley points of pride foreign I'll hold whatever I can do I'm going to start with Miss Britton Tucker you want to come on up [Applause] so Britain is um what we would call that Exemplar student what we want all of our students to be like and although we do love all of our cougars she walks onto this Camp onto our campus
013every day and she's a leader not only does she do amazing in all of her classes she always has a smile on her face she's super respectful she's kind to all of her classmates she works super hard she also juggles a ballroom dance she does competitive ballroom dance outside of school and also as part of our dance team at school so straight A student incredible at everything she does and we're lucky to have her so thank you Brittany foreign do you have anyone here that you brought with you tonight [Applause] well welcome tonight guys uh our next uh points of Pride person we'd like to um honor tonight is it's my privilege to um bring up our PTO president Miss Jennifer keys [Applause] so miss Keys is our new PTO president this year she did
014step up to the plate we were in need and uh she's done a fantastic job I spent hour excuse me countless hours uh fundraising um getting putting together merchandise for our school on our campus we needed help with our baseball program she stepped up uh spent lots of time at games at practice kind of being our point in our contact with that we couldn't do a lot of the things that we do on a daily basis without her so it's my honor to to um welcome Miss Miss keys to our campus [Applause] um our next person that I'd like to bring up here is Miss Mary and Sullivan [Applause] foreign [Applause] so for those of you that don't know you cannot run a school without the faces that you see every day when you walk
015inside of our school and Marianne is one of the most beautiful faces you will ever see when you walk it to Cooley Middle School um I'll try to hold it together I'm sorry I'm going to read it I'm gonna lose it I'm sorry she's a vital part of the Coulee team not only does she keep us informed she keeps us organized running and all with a positive attitude and smile and that's very difficult in the front office sometimes she makes it she works hard to make sure that everything is covered for all of our teachers for us in the office for all of our students she's readily available to answer any questions that you might have she's welcoming to all of our parents and visitors and that enter the Coulee campus and we are so
016lucky to have somebody like her on our campus so thank you for all you do thank you [Applause] um my husband and my daughter and my partner in crime Jennifer in the front office [Applause] foreign last but not least we do have a teacher we'd like to recognize on from our campus this this year it's Miss Pamela Edgar [Applause] so Miss Edgar is a vital part of our performing arts department she runs our Dance Program here at Cooley she also is is a vital part of our Winter Guard program who do tremendous things she also splits her time with Williams Field and I know that uh talking to their Administration super lucky to have her on campus spends countless hours on campus I can't tell you the amount of weekends and tournaments and events and
017contests and everything that she's a part of constantly going above and beyond and spending time away from her family to spend time you know teaching and her love of dance and Performing Arts so a really well are really happy to have her on campus Miss Pam ladgar foreign I have my husband's my daughter my son my mother my mother-in-law and my father-in-law with me [Applause] thank you over there double um I think that's it [Applause] now Mr Potts we can celebrate Sossaman we'll also invite Mrs Walker and where's Mr Keeling there he is and I'll help hold anything I can do I got this okay I'm good good evening everyone my name is Bruce Potts I'm the principal at sasma middle school this is uh Mr Keeling he's our assistant principal athletic director and then
018Mrs Walker our dean of student so pretty excited to be here tonight good crowd this is way better than when I was announced as principal so congratulations for coming out so um this is a hard part of the job uh when we do a lot of staff meetings and when we do those we do recognitions and it's really hard to we have a great campus with a lot of great teachers and and classified personnel and a lot of great students so it's really hard to pinpoint who gets these Awards but uh I felt pretty confident in picking these and we kind of went through the names and we know we picked some good ones so our first nomination is of our student which is uh Joey Shipman Joey come on up buddy so Joey is
019a student athlete on our campus and one of our Higley unified and he's on our unified uh Sports uh six period and he's just a great kid so I see him every day there's not a day that goes by that I don't get at least one fist bump how you doing Mr Potts I hope you're having a great day and so when I was looking at names I was kind of going through and like I kept coming back to Joey kept coming back to Joey and so I had locked in what a great kid he was he's super positive he's like a friend to everyone right so he's we have our model respected accountability in our campus and he's like the model of that right he's the epitome of what that looks like and so
020just for fun I'm like you know I'm gonna email some teachers I'm gonna see if I get a little feedback so give me a sentence or two about Joey I didn't get a sentence or two I literally got like this narrative about what a great Kitty is how hard he works in class leaves notes for teachers if they're having a bad day so that's that's who Joey shipment is so congratulations Joey [Applause] our next nominee is uh is our certified staff member and this is Miss baywick [Applause] so miss baywick teaches uh she's in our eighth grade math teacher uh she kind of wears many hats on our campus and so uh long story short here I actually used to work for Miss Bay with back in the day so I I had a career
021a short stint at a Chase Bank back in the day and so we worked on Mill Avenue together and so miss baywick was actually my boss when I was about 20 years old and so I love to tell that story and and she likes to tell it too and so the little bit of history about us and so but miss baywick she does a lot of stuff on campus she runs njhs it's a phenomenal group of students I get a chance to pop in their meetings the other day we had some pizza and some dance moves and some white elephant she spearheads and leads many different initiatives on our campus she organizes assemblies with her njhs from Red Red Ribbon Week Veterans Day assembly she's coordinating some stuff with Queen Creek PD to come onto
022our campus to do some fun stuff with our students she's a great leader on campus always supportive of what we do but also has good feedback for us so she's a good source for us to go to just to get a good vibe of what's going on our campus and so Ms Bay week we appreciate all you do thank you very much [Applause] our classified nominee is Miss Jody Wiles Mrs Jody Wiles [Applause] Jody is our registrar extraordinaire right there's a lot of things that go into running a successful campus and a lot of those are behind the scenes right it's kind of mind-blowing what it takes to run a school day in and day out all day long and so Jody is super dedicated to what she does Super meticulous and what she does
023Fielding phone calls attendance registrations withdrawals it's all of it and she's super knowledgeable and super detailed we talked the other day about how we're both rule followers so we're making phone calls to making sure we're doing things right and so I just appreciate all she does for our campus and everything so thank you Jody I got your certificates in here so I'll get to this again [Applause] and last but not least I have Mrs Stephanie Harrison as our uh volunteer [Applause] I won't tell everyone your nickname I've known uh I know Stephanie a long time and so it's been pretty cool this year to work with her as the ptso board member I was telling her the other day when I I had she had dropped her kids off and I had called her and
024said hey are you in the neighborhood yes can you come by school what do you want can you just come by I need to give you something in person so she's like all right but I'm not coming in so I she pulled up and I went out and gave her her uh what do you call it the invitation for tonight and so um she's she never says no right so anytime we we talk about stuff or things for staff or things for students that we want to do on campus she always finds a way to say yes whether I text her at six in the morning or I text her at midnight honestly she's always there internal Tech so I'm throwing ideas at her to different things to do and so um she spirited all
025kinds of stuff we have an amazing ptso group so I appreciate all she does hopefully we find someone on our open house night to kind of fill in her shoes for next year but I told her the other days we have very big shoes to fill and we're going to miss you so thanks for all you do Stephanie [Applause] do that oh that's a great question Joey do you have anyone you'd like to acknowledge yeah yeah Uncle my brother I'm here awesome Miss Harrison do you have anyone to acknowledge well I I'm surprised friends come today my kids are here and my parents are here tonight [Applause] this is wise to have anyone to acknowledge my husband my son Bryce his girlfriend and Pam and John Stone and a math department and the math department
026and the math department and Miss baywick do everyone acknowledge oh she wants to take the mic here we go well then how will they hear me I just want to thank the colleagues from and especially the math department who are not just colleagues but close personal friends and thanking them for being here to support all of us out here thank you [Applause] congratulations foreign like we promised we love celebrating and so to acknowledge and honor our board member we're going to take just a second we're going to open this up and we have chocolate and vanilla cupcakes and if you would like something please come please come and have some we will start the meeting again in about a minute foreign Anderson members of the board I'll conclude this evening superintendent Report with some upcoming
027events as you know we are in the last week of of the semester uh this quarter for almost the conclusion of the first first semester our students our employees have worked so hard and we are rounding to the very end and we're so proud of them and we wish them all a very wonderful holiday season with their families and loved ones we would do a zoom school though on Tuesday January 3rd and we have multiple but we're going to be very busy in January these are just a few highlights of upcoming things but that concludes this evening superintendent report thank you Dr Foley congratulations to all the students and staff that got recognized this evening I love it all right next we're going to move on to the public hearing at this time the meeting
028will recess for the purpose of holding a public hearing on the proposed expenditure budget for the 2022-2023 school year in accordance with ARs 15-905 0.01 de members of the audience are invited to make comments and ask questions during the public hearing baby all right yeah yeah that's usually in my queue uh good evening uh vice president Anderson members of the board um I seem to get to always follow the celebrations with uh business um and uh tonight we have uh our second revision of our 2023 budget one second let me see there we go okay so um I just want to remind the board of our our General Arizona School District budget timeline typically we do not do a December revision tonight we're bringing December revision um because of uh uh the district did exceed
029the um ade's budget limit by one percent of the JBL so what that means is we have two budgeted control funds we've talked about these a lot our district operational budget or maintenance and operations in our capital budget and so um each of those are treated separately at Ade Arizona Department of Education and so if either one of those exceeds the budget limit by more than one percent uh we are required to do a budget revision I got it working yeah um and so what uh the what triggered this budget revision uh tonight was our capital budget exceeded the threshold by one percent and I'll go into a little detail on on why that happened but we also took the time to revise our total budget to match some other numbers that have changed since
030our first Revision in July and so you'll see here we're at that second budget bubble in December we will have to again revise in May that is required to True up our budget uh to the 100th day ADM um however with doing a December budget revision there will not be much change from December to May considering we're only about 30 days from that hundredth day uh date which is in uh early January and then in June uh as you'll see later in the presentation we'll start talking about the fiscal 24 budget and we legally adopt uh propose and adopt that in June well maybe it's not working okay so some of the highlights as to why we're doing a budget revision today and then what what changes we also took advantage of in making uh
031during this time so the first thing that triggered it like I mentioned the two budget funds the capital budget triggered the the very Vision that we're doing today we overestimate about 734 000 on our capital budget balance carry forward so by that mean we essentially expended more as we ended the fiscal year last year than we anticipated so when we adopt a budget we're not we're not completely done with all of our expenditures in the prior fiscal year and we had more Capital expenditures than we anticipated and so that's what's triggering the budget revision today but on the second highlight here we also took advantage of um truing up some of our other operational or budget numbers so we are experiencing a slight decrease in ADM so that right now is at 128 approximately one
032percent of our total ADM what we're seeing across not only in our district but across the state is a decline in Kinder enrollment um and we don't know you know where exactly the stem charm but uh the conversations are around the decline or uh causes of covid right the covid the bubble as they're they're calling it um so I can't truly explain that but I know we're not the only ones in that boat uh with that Kinder loss um and so with this budget revision we are revising our ADM projections down by 128. um again we'll true that up when we get our final 100-day ADM numbers on January 15th as you'll see there um and and finalize that in May the last thing which is kind of a catch-all and the mno adjustment so
033rather than under budgeting we over underestimated an m o and so um we had as presented in October on the annual financial report we had several vacancy savings that we did not um basically budget for or we over underestimated um so we're capturing those savings on this budget revision that was approximately 2.3 million in underestimated budget balance carry forward so that that's an increase to our mno budget um again largely due to vacancy savings and then the third bullet they were maintaining still maintaining that eight million dollar transfer uh if you recall in July we made that transfer higher uh because of the um owners that we didn't know what the elections are Brazil would be um as we know now the election uh for our 22 Bond failed and so we're maintaining that eight
034million transfer from mno to Capital to help support some of our capital projects that we have ongoing so looking in detail at those two budget groups first the maintenance and operations so the first line there is what we revise to in July on July 20th uh the revision number one Revenue control limit uh that 119 million represents our total operational budget that we revised to in July 20th again we are still uh do not have any exemption to the Agri expenditure limit at this point in time there's conversations that something a special session may be taking place prior to new legislation taking their seats in in January but that is all conversation and nothing has taken place there is concern that the new legislation the new legislators that are taking seat it'll be tougher to
035pass an exemption this year and so as you know though we've budgeted to for Higley in itself to absorb that loss and so there would be no impeding action for our our district in terms of layoffs or anything like that that would affect our operational or daily duties so um moving down to the second line there this reflects the budget revision number two um you can see the mno adjustments for the underestimated budget balance care for increasing the budget just less than one percent um the reason why it's not that 2.3 million that I just mentioned is because we're decreasing our budget for that 128 student loss so that when you take the carryover that we underestimated and the decrease in ADM it Nets about 766 000 and increase to our operational budget and again
036I already mentioned that the transfer that we're maintaining as we now know we do not have a bond so any questions on the operational budget and so then the capital budget this is again where the the Ade this is where our revision was triggered um we initially revised in July our capital budget to 20 million.9 we are revising down because of that over estimated overestimation um the capital budget is also funded on ADM and so there is a little more there's also a decrease in ADM as well to that formula again these are both formula based and so that difference there is the 734 000 which is roughly 2.5 percent uh decreasing the capital budget uh we did have carry over in that budget and so that's where that decrease will be removed from uh
037so we'll be decreasing our carryover or basically our our budget balance carry for over amount to um accommodate that that reduction and so just a couple final reminders on this fiscal 23 budget I'm not talking into next year yet again we will have to make a budget revision number three um that will more than likely take place in April based on our board meeting agendas or excuse me um I jumped I jumped ahead a little bit budget revision number three um if a resolution is not passed by the Arizona legislature we will have to revise down our budget 17 by April 1st um and again I've already alluded to you but Higley is in a place where we would be able to absorb that um that reduction for fiscal 23 and then how the the
038aggregate expansion limit works is that just resets on July 1 and so that budget would come right back and into the fiscal 24 budget um and then budget version number four it could be number three um but this is something we will have to do in May 15th to True up our budget to the 100 the ADM members so a couple moving targets here but um all in all the District budget is the the two budget revisions um to the operational capital is pretty much a net zero uh we actually net increase um but again this is required by the Arizona Department of Education um per their statute so if there's any questions I'll be happy to answer I think we're good thank you any questions or comments from the public we'd like to speak
039no all right thank you we're gonna okay thank you we're gonna go ahead and reconvene back to uh Open Session and uh we will now be going to the request to speak um we value input from our constituents this time has been set aside for anyone from the audience who wishes to address the board please remember this is not an appropriate venue to evaluate discuss or criticize District personnel policy Keb provides a process for complaints about Personnel speakers should be aware that false statements about individuals may result in civil liability members of the board may not discuss items that are not specifically identified on the agenda therefore pursuant to ARS 38-431.01 H action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism criticism
040or scheduling the matter for further consideration and decision at a later time or date please limit your remarks to three minutes and we do have a request to speak from Drew Young foreign so first I'll apologize I didn't know it was a night of Celebration so being a wet towel was not my intent uh my son is a freshman at williamsfield high school last Thursday he was in his weights class when he observed two other students engaging in a disagreement that was escalating my son walked over and told one of the students to calm down as he attempted to bring that student away from the situation while doing this the other student hit my son in the head with a wooden paddle which caused a bump in small laceration on the left side of his
041head my son responded in self-defense by striking the assaultive student in the face one time this concluded any kind of physical Force One of the coaches told the boys to knock it off and the boys all finished class without further incident later in the day my son decided to go down and notify Administration what had happened due to there being a history of this other student causing problems with classmates Administration took my son's statement and stated they would speak to the other students the following day I was contacted Friday afternoon to come down for a meeting with the administrator where I was informed that the situation was was determined to be mutual combat I was also provided with the student code of conduct policy regarding self-defense when I asked if my son's statement was corroborated
042by other students I was told that it was I was also told that my son did not have a claim of self-defense because according to the code of conduct force is not considered self-defense if the student can flee or contact a teacher for the record that is not self-defense that is called self-preservation this is better known as fight or flight while neither are wrong flight is reserved for those incapable of Defending themselves and fight as reserved for those that have been blessed with the act of aggression and not afraid to confront somebody what are we teaching our children I fully understand we want to prevent fighting however as a situation like this not teaching students that they only have two choices they can either be a victim or get victimized defend yourself and get suspended
043there's nothing wrong with a student who decides to flee when they have been victimized but we should also make room for those who are not afraid to stand up for themselves and refuse to accept being a victim the school gave this incident a whopping four sentence write-up and rubber stamped at mutual combat it is not mutual when my son is de-escalating a situation and is then assaulted with a weapon to break this down and these are Undisputed by the school my son attempted to de-escalate a situation involving two other students my son was assaulted with a weapon which caused an injury my son defended himself by punching the assailant one time in the mouth my son notified Administration when no other employee had my son received us nine days suspension the same as the boy
044who assaulted him with a dangerous instrument the school's Administration dismissed this all and labeled it a mutually agreed upon fight the principal dismissed crucial details and is acting as though his hands are tied in this situation so I'm asking this board to immediately intervene as my son has already served three of his nine-day suspension furthermore I'm asking and imploring this board to take a look at their definition of self-defense and make room for the students to actually protect themselves I am proud of my son and I know despite this administration's failure he would take the same action tomorrow if this board does not move to make changes my fear is that you will deter kids from sticking up for themselves or others and create an environment where there's more victims and cell phone Mafia where
045everybody just stands by and watches it goes on thank you thank you okay at this time we will move or I will move to approve the sent agenda items second any questions or comments no okay all those in favor I I okay motion carries four to zero thank you okay next we will begin with the information items and the first item 7.1 is the uh 2024 budget timeline and I is this uh Mr Moore thank you Mr Moore yep good evening vice president Anderson members of the board not to confuse you with the earlier presentation but now we are transitioning to next year this budget um as as we did last year we like to come early December and present you with a brief um kind of budget timeline and what we anticipate are um
046governing board meetings to look like as we work through our fiscal 24-hour budget for next fiscal year and so I've listed here all the board meetings from January to June and kind of given an approximate estimate of what items we'll be bringing in the conversations we'll be having as we approach um the adoption of our budget in June and start next fiscal year in July I know it's already starting that conversation so we have one board meeting in January um that is the board meeting we'll bring a first review of our fiscal 24 maintenance and operation budget um this will probably be a skeleton budget as we do not have much information regarding um what the legislator is going to do with a whole new group of individuals coming in we'll have limited information as
047to what that budget will look like but we will know a little bit about the basics and so we'll do that first review on January 18th on February 8th we'll bring our first review of our capital budget you're probably going to see the most changes in this capital budget with us not passing a bond um and having some conversations regarding our priorities and our decisions within our capital budget February 22nd we'll bring a second review of our maintenance and operations budget at this point we should we the legislature should have taken seat and there should be some conversations regarding the K-12 budget bill for next fiscal year and we hope to have some more information on that February 22nd meeting uh we will bring contract language hopefully we have a executive director of HR at
048that time to help assist with that process but I know Miss Richards has been helping out in the meantime and so uh as well as other Consultants so we will bring contract language um we will also bring a meeting for wrap up for the prop 301 plan um that should say fiscal 24. moving into March we do have March 8th the one board meeting due to spring break we will bring the third review of the maintenance and operations budget at this time we'll talk about any potential compensation increases or anything changes regarding uh employee compensation that will affect the budget we will ask for a tentative approval so we can issue contracts for our teachers and administrators as you know every district is is trying to be the first one to issue those contracts to
049secure those teaching positions and I think this year will be the same as we as we're still in the teachers shortage across the state and so getting teachers committed and signed to contract for an extra school year helps our budget process and helps us fill those positions that may not be returning to next fiscal year so I'll also present a second review of our capital budget this will be a detailed review of every single department and as we've done in the past highlight some of the major Capital purchases that come from our capital budget uh we will again Ask for consent again for this approval of teacher and admin contracts and they're given the 15-day window to approve those moving to April we will bring our classified at will work agreements again those are at
050will work agreements they don't necessarily need to go in March as those are at will work agreements and they're not constituent on on contracts we will ask for attentive approval on a capital budget to get ahead of those long lead items and allow our specifically our maintenance department and potentially at service departments who get ahead and make those purchase orders in place to procure those items that do require long lead times uh we will uh then bring the approval of the salary schedules for all employee groups at that board meeting and also talk about Open Enrollment and benefits and so I've been working with um Miss Isabel agnado now um our benefits manager um and as as we've um have about four months of experience moving from into our self-insured program it's been very well
051received so our claims are very low my knock on wood um and so we look to potentially make some enhancements to our benefit program to our employees to offset those costs because we've had such good experience so I'm very excited to start that conversation it's already we're already seeing the fruit of our fruition for moving to self-insured and so um I commend the board for for you know working with us to move that way and we'll be able to make some some benefits enhancements to our employees and our benefits package that we offer so that's very exciting and then lastly we wrap up um like as I mentioned in May we'll we'll prove that fiscal 23 budget revision that's truing up our budget to 180 ADM and in June we'll officially propose our fiscal 24
052budget on June 7th and June 21st we'll have a public hearing to adopt that budget um we do have no no crystal ball on if the state legislature will have a K-12 budget by then as in the last couple years we've been operating and improving these budgets with hypotheticals I fear we may be in the same position this year as well uh time will tell but um regardless of that those are our legal statutory dates in which we have to adopt a budget and so uh that with that that's a brief timeline of our fiscal 24 budget so if there's any questions or anything the board would like to see during this budget cycle I'll be happy to take suggestions or questions it doesn't look like it I'm sure we'll be showered with lots of
053information in the first evil future so thank you for offering information now no questions all right thank you Mr Moore and next we'll move on to information item 7.2 the amendment to policy jlcd which is medicine and administering medicines to students vice president Anderson members of the board as we've shared with you we've been working very hard on policy we've been lovingly referring to this as the policy palooza meeting because you'll have several policies that we're going to go through here we have been working with members of our leadership team who are going to take a minute to just quickly touch base with you on the legislative updates on each of these and feel free to ask specific questions we're going to go through several of these and then these same policies we have this
054evening for us to wave through and do action items with should there be no questions or concerns that you want us to return to you with but we're wanting to get several of these ready to go as as legislatively many of these some of these hit right as we return back in January so we will start this evening so I'm going to ask Jillian to come up real quick and we will we will rock through these um and answer questions as necessary vice president Anderson members of the board you can see the update to our jlcd policy I have updated it to incorporate the newest legislation and the laws that Arizona and the Maricopa County Department of Health in the Arizona State Department of Health are requiring us and would like us to do in
055our schools I have developed a Narcan also known as naloxone in this policy I named both in there for a reference training that will I will start rolling that out once we come back from our Christmas break New Year's break so I'm ready to do that and that is the biggest piece in there other than you know just some legislative laws that are listed in everything that's it for me no any questions okay I think oh Tiffany you have a question Miss Schultz yeah I think she'll said she'll ask later okay all right no problem please I read this oh and I'm like did I read it wrong so um that's okay I'm here okay thank you go ahead I'm okay okay all right thank you okay moving right along in our policy palooza for
056item number 7.3 um this one is uh policy ijnc Resource Centers media centers and school libraries good evening vice president Anderson members of the board here to talk to you a little bit about the proposed policy changes for this particular policy uh the updates that we're looking to add here follow along the Arizona School Board Association recommendations as far as putting ourselves in compliance with state law allowing parents access to the library books and media titles that we have this is currently something that they're able to do through our destiny system as well as to provide parents with the opportunity to request a list of the materials that their child may have checked out at that point in time and so that they would be able to submit a form and and get back the
057materials that they've gotten part of the policy language as you can see also defines who a parent is and who that caregiver Giver is once again in accordance with state law vice president Anderson just really quick um people might wonder why we're doing a policy on our library books and parents having access a lot of these policies that we're going through tonight there's been a change in legislation that this one catches people's attention stating our parents need to have full access to our library media information and everything else and we've never had an issue with it but it defines on how how it's available so if people are wondering why we're doing a policy on parents and our our media information um again a lot of these policies were going over were just approved by
058legislation requiring all school districts to have these policies and one of them is that parents have an accessible list of information on what is in each of our school libraries and media centers so I just wanted to clarify that because it seems kind of weird that we're doing a policy on on this so that people understand why we're doing this policy we're so that we're compliant with the law that goes into effect in January so thank you thank you thank you okay we're going to move on to information item 7.4 this one is a amendment to policy I and B teaching about controversial or sensitive issues thank you thank you again board member uh uh or vice president Anderson members of the board this is an update to existing policy that we have as far
059as responsible approaches to teaching sensitive or controversial issues largely the policy is unchanged there are just a few minor suggestions that were presented by the Arizona School Board Association mostly emphasizing the responsibility that teachers have to ethically and responsibly teach about these issues in classes for the instruction of our students so again in order to as board memory said to be in compliance with the law and also to keep up with our regional peers we recommend adopting this language from the Arizona School Board Association into our policy thank you any questions or comments on this one um thank you for we've been asking for you know when when is this coming and and I thank you for and time wise we had to get it out as soon as we could but it find it
060yeah it was interesting as a teacher I hear a lot of the fear you know oh things are coming things are changing but as we go through the policies policies we already have a lot in place and there's very little change which I find I'm I'm hoping anybody watching or the public to definitely check out our agenda and look at our policies you have to go dig through and we've got them right here for you and agenda it's very crystal clear and thank you Mr tree for clarifying information vice president Anderson that's an excellent point because as you see these State amendment to these aren't new they're amending and they're updating and so when people look at this on our board agenda they can actually see in blue what was added or changed and you
061really see the majority of the policies are not substantially changed okay ready to move on unless let's let's head on over to seven agenda item information item 7.5 um this one is amendment to policy Iha basic instructional program thank you uh vice president Anderson members of the board here we actually do have a really nice healthy addition not just a couple of word change but in fact what uh again the law is is asking us to do and something that uh we we holy support which is to establish a 911 uh instructional day and so on this date uh September 11th of each year or whatever is the adjacent uh school day if that Day falls on a on a weekend there will be specific instruction to all students using age-appropriate materials to teach about
062the terrorist attacks of September 11 2001. the materials are being put together by the Arizona Department of Education and we'll make certain that those materials are available and that the proper training is in the hands of our teachers so that they can carry this out on that important day along with that the 911 aspect of this particular policy is the Sandra Day O'Connor Civic Celebration Day and in a similar fashion we're going to provide materials and support so that our schools can go ahead and add in to that already robust curriculum Civics specific lessons using those materials again supplied through Arizona Department of Education any questions or comments um it doesn't it says for the school day um can do you know or can you clarify will this will it be every class will be
063doing something or is it dedicated to a government class or a certain content area vice president it's a great question I think it will look different in different places in a secondary environment where you have a dedicated uh course that every student rolls through where they are talking about Civics and the social sciences every day that might be that point of of contact for that lesson but in a self-contained Elementary classroom it might be a portion of that day it also could include school-wide events and those sorts of recognitions and acknowledgments I'm envisioning it'll be a little bit of everything but it will be at least something dedicated to in the case of 9 11 instruction in an age-appropriate fashion for uh events of that date and in the case of the Civics day something
064that will allow there to be widespread celebration one way or another great thank you for answering that all right um let's move on to uh agenda information item 7.6 this one is amendment to policy i j l Library materials selection and adoption good evening vice president Anderson members of the board next for your consideration are the amended changes to policy ijl Library materials selection and adoption as you'll see that's posted here Arizona law requires a public review period for books and materials purchased after January 1st of 2023. the superintendent shall establish procedures to bake books and materials purchased after this date available to the public for public review we have worked together to provide access from the main District web page with a button that will link to each of the schools so each school
065will have updated books that have been purchased so if something's purchased at Bridges it will be available on the main page okay so it'll be school specific and District specific so we're asking that you guys support this and it's straight from asba as well vice president Anderson just a quick question Miss Richards um that sounds amazing I'm just I'm sure you guys have already thought about it but having a process to with our ptos our ptos buy a lot of materials for our schools they buy them specifically for you know specific teachers or classrooms they don't always buy for the whole school so I'm just bringing it up I'm sure you guys have already thought about it but that way there's the communication with the ptos that that information has to go out here too
066so board member Reese thank you for bringing that up we've been working directly through Valerie Thomas and Janie Ramirez with our bookstore managers and our media Specialists to make sure these resources that are going to be housed in the library are available for a review because sometimes we don't know what's in there but now we're going to see that plus as Dr treat referenced you'll be you can go in now and see in Destiny for each site which books are housed at each school so this will be a running you know updated resource for parents and kids thank you okay any other questions vice president Anderson board member Reese was by the policy it is almost like by every almost like almost almost every quarter like it's like a 60-day review similar to textbook adoption
067although it doesn't go through a textbook adoption legally but what will happen is it's almost going to be like a highlighted feature on there like what's new in the library and anything regardless of the fund would then have to be posted there now which is one of the ways we have to that's why the district's worked really hard to know everything that every uh funding source is used to purchase materials where and how and so that we can make sure it goes to the appropriate review and hosting as we are now legally required to do [Music] one is amendment to policy JF student admissions vice president Anderson members of the board the next Amendment we're going to review is to governing board parallelists policy JF this amendment adds language to the current policy that addresses
068some recent revisions to through legislation that adds some language that covers the certificate of educational convenience recent legislation has changed the eligibility requirements as well as some of the requirements of the district when we receive an ed certificate of educational convenience so this amendment just adds that language to the actual policy so that it's current no real big changes just updating and adding any other questions any questions or comments thank you all right uh information item 7.8 this one is amendment to policy jlda school counselors and psychologists yeah yes this amendment to this policy um jlda what this does is it also adds language to align with um recent legislation that exempts school psychologists from being required to hold licensure when they're certified by the Department of Education um to perform psychological services within the
069scope of their current contract in the school district so it just Exempted them from holding that licensure that is required through the board of examiners psychological examiners as school psychologists so what differentiates between the exam and the certification the same education same capabilities I would assume are school counselors inside college or counselors and psychologists that hold licensures are those individuals that are able to perform services with individuals and then build insurance companies for those individual services and scope of practice our individuals do not do that with the certificate that they receive through the Department of Education all right thank you Miss Miller moving on to uh information 97.9 this one is amendment to policy Dia accounting system Mr Moore yes good evening president vice president Anderson members of the board this is just a formality
070of adding the date um to the requirement that districts can apply to assume accounting responsibility we are already accounting responsibility District so we process our own payroll and expense Awards we've made that change when Mr gadd was in here the district so let me ask again any questions or comments thank you Mr Moore uh information item 7.10 this one is amendment to policy eea bus driver requirements training and responsibilities yes the the district uh this is just another formality to um include the recent statute into our board policy we were already Mr Crosby in the transportation department was already requiring our bus drivers to be bus endorsed by the department of public transportation certified by the Department of Public Safety so again another formality to address the statute that that was changed already in practice
071just putting the language in the policy thank you questions comments okay moving on to information item 7.11 this one's amendment to policy ee transportation services Anderson members of the board the district does not currently utilize um vehicles to uh in this in this fashion this statute was to help with Charters and other privately operated public institutions to transport students um however we we did feel like we should add it to our policy in the case that we do if there is an instance where we need to utilize a vehicle that carries at least um but not more than 15 to transport students but we do not currently practice as we utilize Transportation vehicles that are buses and or White Fleet so there's no comments moving on to information item 7.12 this one is amendment to
072policy jicfa hazing foreign vice president Anderson members of the board we're asking you tonight to amend policy jicfa hazing uh asba has recommended uh for us to Define hazing as what's defined through the Arizona State Statute 13-1215 and 1216 so rather than having competing definitions of hazing we're asking to just adopt the definition defined by the state any questions or comments no okay thank you all right moving on to seven uh information item 7.13 uh amendment to policy GCO evaluation of professional staff members vice president Anderson members of the board we are asking that you approve our recommendations to this policy so that it aligns to our new evaluation instrument danielson's framework for teaching um that's the instrument that's being used with our professional staff members as you know this year we've also included the
073amended regulations that support the updated policy this is all in alignment with ARs 15537. thank you this one was probably a significant amount of work I would assume thank you any questions or comments okay that concludes our information items and now we're moving on to our action items beginning with agenda item 8.1 um and this is where I moved to approve I assume okay I moved to approve the 2023-2024 course guides for the high school middle school and special education and Higley Virtual Academy second all those in favor I should I have addressed questions or comments before we approved good is it too late in case anybody has any we're good I motion carries three zero we went over it at length previously so thank you we're moving on to agenda or action item 8.2
074uh I moved to prove the resolution to adopt a resolution approving the cell execution and delivery of certificates of participation in a lease purchase agreement good uh oh I move on to the whole thing to consider and if deemed advisable to adopt so I pardon this my first time so I need to read the whole issue yeah the whole thing okay A little bit of redundancy it'll continue okay and if deemed advisable to adopt a resolution approving the cell execution delivery of certificates of participation and a lease purchase agreement to provide the necessary financing of the district and adopting certain post issuance continuing disclosure procedures and issuance of post issuance tax compliance procedures second questions or comments Mr Moore nothing changed from when you presented on this I'm assuming actually a board member Reese that
075the market has moved in our favor over the last couple weeks so what we presented is um actually more advantageous for the district again I do want to knock on wood because we we are not out in the market yet with the approval of this resolution it just gives us the ability to proceed with this resolution and the financing that goes with it but right now we are um looking better than what we presented on um okay I don't want to throw numbers just yet but we will um present to the board when we close this deal uh the net increase in savings from from moving the currently structure to this this lease structure that we're proposing today um it will be advantageous to the district well thank you I'm sorry I didn't ask this
076before but earlier but um is there any updates in discussions at all the process of that I know you've said the financials but yeah I'll I'll invite um our attorney Mr Jim Gill to um maybe give us a little brief update on the discussions with Jama Figley and I as I know there's I should say progress is there yeah I'll let Mr Jim get elaborate thank you uh Madam president members of the board Jim Gill Gus Rosenfeld and uh yes good question and I do have good news in that regard uh we do actually have a letter agreement between the district and the foundation jmf Higley they have agreed to our terms if you recall we were a little bit concerned about the restrictive timing and the when we could call the old bonds we've
077gotten some relief on that um and a couple of other points that we were concerned about so we're in good shape thank you for all your work absolutely my pleasure I think we've already seconded correct all those in favor aye aye motion carries 3-0 thank you all right moving on to action item 8.3 I move in accordance with ARs 15-905e Higley unified was notified that the Arizona Department of Education reviewed the district's fiscal year 2023 budgeted expenditures to determine if those expenditures exceed the general budget and or unrestricted capital budget limits the analysis showed Higley unified exceeded the unrestricted capital budget limit by one percent of its General budget limit therefore Higley unified has presented and revised its fiscal year 2023 budget as required within the calculated budget limits and I go on to say
078that so I moved to approve that the governing or move to the revised expenditure budget number two for the fiscal year 2022 2023 as presented second questions comments all those in favor aye aye motion carries three zero the resolution thank you all right agenda item 8.4 I move that the governing board approved the memorandum of understanding between Haley Unified School District governing board and the Higley Education Association outlined in the attached document for the 2022-2023 fiscal year second questions comments all those in favor aye aye motion carries 3-0 agenda item 8.5 this one um I moved to approve that the governing board waived the second reading of the policy and approve policy jlcd medicines administering medicines second questions comments all those in favor aye aye motion carries 3-0 moving on to action item 8.6 I
079moved the governing board waived the second reading of the policy and then approved policy ijnc Resource Centers media centers and school libraries second questions comments all those in favor aye I motion carries 3-0 moving on to 8.7 I moved to the governing board wave the second reading of the policy and then approve policy I and B teaching about controversial sensitive issues second questions comments all those in favor aye aye motion carries three zero 8.8 I moved the governing board waived the second reading of the policy and then approved policy Iha uh basic instructional program second questions comments all those in favor I I motion carries 3-0 8.9 I moved to the government board waived the second reading of the policy and then approve policy i j o Library materials selection and adoption second questions comments
080all those in favor aye I motion carries three to zero let's move on to 8.10 I moved the governing board waived the second reading of the policy and then approved policy JF student admissions second questions comments all those in favor aye aye I motion carries three zero this is fun I'm just so used to Mrs Wilson's seconding but I forget we have to second question all right 8.11 I moved the governing board waived the second reading of the policy and then approved policy jlda school counselors and psychologists second questions or comments all those in favor aye aye motion carries three zero agenda 8.12 I move that the governing board waived the second reading of the policy and then approved policy Dia accounting system question uh uh no second anybody second questions or comments all those
081in favor aye aye motion carries three to zero eight point one three I move that the governing board waived the second reading of the policy and then approve policy e e a e a bus driver requirements training and responsibilities second questions or comments all those in favor aye aye motion carries three to zero action item 8.14 I moved to the governing board waived the second reading of the policy and then approve policy ee transportation services second questions or comments all those in favor aye aye motion carries three to zero uh agenda Ida 8.15 I move that the governing board waived the second reading of the policy and then approved policy j i c f a uh hazing second questions or comments all those in favor I I motion carries three to zero eight point one
082six we got this I approved that the governing board waived the second reading of the policy and then approved for policy then approved policy GCO evaluation of professional staff members second any questions or comments all those in favor aye I motion carries three to zero well done everyone thank you for sitting here all right moving on to Future agenda items is there anything we need to discuss or bring forward yes I would like um this um sorry um a report on our transportation and where we're at for as far as shortages um getting where we are with getting kids on time and what's going on as far as as that goes um I'd like to see where we are with all of that did I miss in status and enrollment numbers update as far as
083where we are with virtual and all of that I know we were gonna get a status update I thought it was every quarter and we provided them at the at the beginning of second quarter we will go into the beginning third and connected with the Staffing you'll begin to see what we're recommending as far as uh sections as well okay so that will be coming beginning of of next semester so it's coming okay okay perfect thank you yep we did it in October and you'll get one in January I just didn't know if I it was recently with the end of the semester if I had missed or something but okay January it's connected with all of the timelines we talked about with Staffing and budget this is deeply connected to that okay perfect those
084recommendations or we'll provide that for you and then maybe making staffing recommendations okay thank you all right thank you for asking any other questions comments recommendations all right um let's move on to adjourning 11.1 I move that we adjourn second hey I don't know however you want to take that all right all those in favor aye motion eye motion carries three to zero thank you so much have a great evening