001good evening i'm going to call this meeting to order dr foley roll call please president kaler members of the board please let the records show that there are four members present and we have mrs schultz joining us telephonically thank you so much we are going to have a moment of silence followed by the pledge of allegiance one nation under god indivisible with liberty before we go on to our normal meeting process i am going to read a statement on thursday june 16 2022 a former higley usd employee was arrested on charges that appear to involve two district students the administration made the initial report to the gilbert police department which started its investigation the district has cooperated cooperated with the police throughout and will continue to do so due to the nature of police investigations
002the district learned about details regarding the sa the case and the criminal charges being filed at the same time as the general public the husd governing board dr foley and district administration remain extremely concerned about these allegations and we are dedicated dedicated to providing a quality education in a safe learning environment for all of our students since the district's original police report original report to the police excuse me some social media posts and other reports have asserted that details about this former employee were allegedly previously shared with husd employees we are very concerned about these accusations regarding this former employee the district has hired an outside attorney to investigate and help our administration review all of these matters it is the district's intent to learn the details of any prior reported concern and how it
003was handled one of our district core values is accountability if you feel you've reported a concern that has not been addressed by our employees please contact our district office through our safe hotline at 480-279-7233 or by emailing safe dot hotline at husd.org so we can be sure this issue has been received we take all concerns very seriously and will follow up on situations that are reported our district will continue to review our protocols practices and policies to ensure our students are safe on our campuses thank you very much president kaler do you mind um well this will be sent out correct this information and this this um statement will be um posted tomorrow i believe today at 5 30 on our district website yes thank you mrs anderson all right i move that we move
004on to our agenda which is our public hearing at this time we will recess for the purpose of holding a public hearing on the adopted expenditure budget for the 2022-2022-2023 school year in accordance with ars 15-905 d e members of the audience are invited to make comments and ask questions during this public hearing and this is concerning our 2022-2023 adopted budget that we've looked at several times with mr moore mr moore good evening uh board president koehler and members of the board tonight i will be presenting the adopted budget this budget is presented tonight is the same budget that we presented the june 8 meeting as the house and senate have not approved a state budget for next fiscal year yet there are several budget bills that are being discussed and the amounts vary in
005relation to the k-12 implication and potential budget increases and we continue to monitor those through our advocates at the legislature and our internal news sources so at this point in time i'll briefly walk through the same presentation that i present at the june 8th board meeting nothing has changed from that presentation but just in case we have individuals who have did not watch or attend that meeting here it is again so to recap the arizona school district budget timeline is as presented typically we have four major dates that we adhere to the first one being in june with our proposed and adopted budgets which are what we are doing tonight we proposed our budget at the previous board meeting and by state statute we have to have that publicly available in a local news source
006it has been posted on our website since that june 8th board meeting and now we're presenting the adoption of that budget in december we have a potential to revise our budget if necessary as a reminder budget revisions are only if we have under budgeted um if we are in excess of funds like we were this previous fiscal year we do not have to do revision until the may date so when we move to may 2023 we are required to do a budget revision based off our 100th day adm numbers that's where the 100th day is so important to school districts that is what our budget will be revised to in terms of total student enrollment in schools as a reminder for those are funded by a per people allocation so we revise to our enrollment
007at that may 2023 timeline and then we get to do it all over again uh and then june 2023 we will propose and adopt our 23-24 budget so some of the budget highlights within this budget i will not go into detail on each one of these lines but again we've talked about no additional coveted relief into this budget we have received all the federal funding and now we you'll see tonight to an updated spending plan of our sr3 but we anticipate no additional coveted relief funding from the government no nor have we heard of anything being allocated number two arizona schools will face potential cuts from the aggregate expenditure limit again in 2023 and each one of the bills that we are monitoring at the state none of those have exemptions to the aeol which
008is in my opinion overlooked as we're talking about increases but those increases will then be held to the aggregate expenditure limit and we will not be able to realize those increases in our budget um so i'm continuing to advocate for that exemption next year and we will wait and see what happens so number three asrs contributions are being reduced slightly those will affect our budget in a positive way it also affect our employees in terms of their take-home pay by that percentage number four our mno to capital transfer will continue to be 4.4 million to fund our middle school leases in addition uh in this budget we have seen an increase of approximately 3.6 million and we are proposing that uh be added to the 4.4 to make a total transfer of 8 million partially
009because we are waiting for our potential bond to be voted on november and so that allocation will provide a capital contingency if that bond does not pass in which we can fund capital projects without doing a budget revision at that time at number five higley medical medical insurance is moving to a self-insured plan that estimated budget savings is over five hundred thousand um miss martens has worked with our employee groups um to notify them of this change as well as no increase to employ their actual employee medical contributions while we have noted several times that there are some voluntary coverages that are changing we have been proactive in communicating those out and working with those employees that were affected so to highlight the 2023 proposed budget that we're adopting tonight back in may 2022 we
010revised our general budget limit to 109 million again that revision was in may 2022 that included um the exemption to the ael which we were able to realize the 16 million dollars back into our budget tonight we're proposing a 116 million dollar budget uh the highlights of that budget include no increase to adm in 2023 so again if we increase our enrollment we'll realize some additional budget capacity a flat projected two percent increase that is required by the state and that is within every budget bill that is being presented as well as a conservative additional three percent increase to the base based on estimates that i've seen we're looking at closer to a seven percent increase so again this is a conservative approach and if anything we'll be revising our budget up ideally in december
011or maybe may so this also assumes the mno transfer of 4.4 million that i've previously talked about the reduction to the asrs percentage and an estimated budget balance carry forward of 22 million again contingency for that ael if they do not pass an exemption for this 20 this upcoming year we will be held liable for approximately 16 to 20 million once the percentage is released in terms of budget capacity we cannot use based on the state funding formula so the difference from the 2023 jbl from revised to proposed is approximately 7.4 million and then that difference that we presented in the may revision was 2.7 million so that shows over 10 million in total budget increases as we discussed in our tentative budget approvals we've allocated approximately six million dollars to a seven percent compensation
012increase to all employees so that additional budget is what i just mentioned previously in the slide is the 3.6 million which we're proposing to move to the unallocated capital budget as a contingency lastly we made an adjustment to our 2023 average teacher salary calculation the main highlights here include removing all the additional supplementals that were included in this calculation we felt those were inappropriate and did not apply to our entire teacher base so the calculation while we did do a compensation increase of seven percent um the calculation that we'll legally post on our website will show six percent because of those um supplementals that we removed from the calculation so we feel this is an accurate reflection of an average teacher salary in higley unified and that this was the appropriate time in which we
013should adjust this calculation and that is it so again as we presented on june 8th the proposed budget this is the same presentation that i presented at that meeting legally the board has to adopt the budget for next fiscal year by july 15th again we are making some assumptions in this budget as the state has not approved a budget but we feel those assumptions are conservative and that if there is a state budget passed in the meantime we'll be revising our budget upwards for the 2023 fiscal year so with that i'll gladly take any questions yes any public comments thank you mr moore appreciate your time um we've seen this several times so i think we're all very comfortable with it um any has there been any inclination that you've received on when the state
014may finalize anything i know right now conversations are they're very eager to pass something um there's there's been talks of a skinny budget which was passed last year to not only get something on the paper but or on the books excuse me um but still to the state it it there's so much surplus cash at the state um that there's a big everybody where it's gonna go yeah so we have we have a deadline and they don't correct okay just making that clear all right any other comments questions concerns for mr moore all right i move that we've convened re reconvene in open session second all those in favor i i i heard mrs schultz tiffany or mrs schultz uh motion carries 5-0 thank you we're moving on to our um move i move that
015we approve the agenda as presented tonight second comments questions all those in favor aye aye aye motion carries five zero and i think we're going to hear from mr lotzenheisser tonight miss dr foley dr foley president kaler members of the board we're going to start tonight with some some student celebration so i'm excited because we have some east valley champions in the house we're gonna have brandon keeling we're gonna get him a microphone so he can introduce the coach and our students and we can celebrate our amazing students and athletes governing board and cabinet members thank you so much for having us here tonight and helping us to celebrate our fantastic team um invites did go out to the whole team but we got families away on vacations and at beaches and and uh cabins
016and things like that and things that are not nearly as exciting to be here and celebrate championships and so this is uh this is our coach melissa ross andrew and cal who are both part of our championship team and we are very very proud of them what is really really cool about um these gentlemen is they were also part of a seventh grade team that also played in a championship game where they they lost last year to payne and so i am so impressed with their resilience to come back battle it shows their growth mindset went 19-3 over two seasons and coach ross did a fantastic job coaching them up as they beat castile of all schools which is always an added bonus thank okay [Applause] okay in addition we'd like to put up some
017upcoming uh events um as part of our report as you know we are we just finished the school year and we are well underway for the beginning of the next school year and um we have been working really hard as we get ready to prepare for onboarding our new employees and coming back with our admin retreat um we've got a lot going on and so what we want to show is that other than a few little days here around the 4th of july some may be taking a holiday we're in full swing for preparing for the beginning of the school year and we have some upcoming dates where we have meet the teacher events going on a board meeting in july as well as our welcome back rallying and beginning of the year celebration so
018ready or not here we come for the first day of school lots of events coming before we know it so thank you for the opportunity to share the upcoming events and that concludes the superintendent's report thank you dr foley i'm going to move on to board comments president kaler yes miss can we ask if anyone wants to leave they can right now i sorry not that i you guys are welcome to stay but if you'd like to leave feel free usually after recognitions we give families a chance yes yes thank you for coming and supporting your students any other board comments all right we're going to move on we have one speaker tonight so we value input from our constituents this time has been aside for anyone from the audience who wishes to address the
019board please keep and keep please remember this is not an appropriate venue to evaluate discuss or criticize district personnel policy keb provides a process for complaints about personnel speakers should be aware that false statements about individuals may result in civil liability members of the board may not discuss items that are not specifically identified on the agenda therefore pursuant to ars 38-431.00 action taken as a result a public comment will be limited to directing staff to study the matter responding to any criticism or scheduling the matter for further consideration and decision at a later date please limit your remarks to just three minutes and tonight emily anderson please all right president caitlin board uh thank you for listening to us speak tonight i moved to gilbert january 2021 to get my kids into school like normal
020and thought this would be a good move for them with the insanity that was going on back in california and at first it was they were first the centennial made some friends and were acclimating except that the administration there was a constant battle clearly lacking knowledge of appropriate actions and consequences with the child with adhd and oppositional defiance and they basically trashed the accommodations my son had from his old school most importantly a one-to-one aid after the 2021 year i moved them to power ranch after asking other parents about the schools and now i'm not sure that was a good move either my kids both have had endless issues with bullying and oh my god the behavior of some of the sixth graders and after myself met with the principal eight times my daughter's friend's
021mom and multiple other parents nothing changed i don't know if that's district policies on disciplinary or whatever nothing changed students in class calling out across rooms using words like there's children in the room the b word um ho hey horse so on and so forth things that i've never used around my children and i had to explain to my 12 year old daughter what those words mean and why they're so disgusting even physically aggressive towards another student whose mother is right here in class my child her friend and others have all said the teachers did nothing about it or my daughter said they saw they ignored it i too am an educator and was sub teaching the last four years while dealing with my son's needs too and i am shocked that i now find
022out that there's only two teachers on recess duty according to both my kids no wonder there's so many issues because they aren't properly supervised i as a as a teacher used to be at schools where there were no less than six teachers on a rotating recess schedule don't know what's going on here for example one day a male student said to my daughter i get in front of children um how much would it cost for you to have sex when he then physically put his hands on my daughter's hips pushed her into her son who was her friend making both of them feel horribly uncomfortable i said that is sexual assault as well as verbal i don't think anything nearly strongly enough happened in that situation and let me promise you mark my words if
023anyone ever puts their hands on my child like that again you will have a lawsuit on your desk faster than you can blink i hate to have to say that and speak like that but i'm disgusted at how unsafe i feel my children are gun violence is one thing that's a whole other thing this now we get to this dunton individual i'm baffled disgusted and enraged what has it occurred on multiple levels with my kids at in within this district and it seems from a lot of comments from people that have had kids longer here that there were things known there were complaints made i mean hey he's got a witnessing tamper tampering a charge you know so i mean what are those parents supposed to think of this we want action we want things
024happening there clearly is not a discipline for students to behaving like this in a classroom i at this point don't feel safe with my kids here and feel like they need to be homeschooled and that's really unfortunate because i'm not a fan of homeschooling thank you okay we're going to move to 8.1 8.0 i move that we approve consent agenda items 8.1 to 8.20 second questions comments concerns mrs anderson thank you this is regarding 8.9 approval approved the disbursement of the results-based funding dollars all i all i'd like for is this uh clarification out to the public on the difference between qualifying a and b as far as how the monies were distributed if you don't mind president klar vice president anderson members of the board evening in regards to that specific results-based funding it's
025based on the formula in which the state grades our classes um pardon me our schools based on the grades and the assessment that's occurred the unfortunate part is that the last time assessments were done and because results-based funding is behind this is based on 2018-2019 data you may or may not recall some of you that based funding started back in i believe 2017 2018 with data from a couple of years prior to that and at that time the district was informed by the state that it was only going to be a one-time instance but it's continued every year since then the district worked collectively with our education association to determine the best way to distribute these dollars and we've been operating that formula ever since so qualifying and a are clearly two different qualifications so
026it's just based on so qualifying it looks like the the schools received more based on the formula so it was i'm just trying to help to understand myself and others listening what separates specifically besides the formula is it just formula that determines qualifying versus a correct it is a formula and i couldn't pretend to explain all the details of that formula so the state addressed and identified specific things in relation to what is a qualifying school and it is related to items involving free and reduced lunch grades assessment et cetera those are the schools that qualified for the results-based funding and then separate of that the district in that collaboration with the higley associate education association decided that we also wanted to disperse those dollars to then schools that were again based on a formula
027from testing labeled as a schools b schools and then other areas within the district thank you i just didn't want that chart to be looked at and determined that the qualifying stood out based off of some curricular academic success versus there are other variables involved correct okay thank you it's a complicated funding everything it's it's a very complicated funding and i'm just grateful that the district we've had these conversations many many times and we've been able to follow what's occurred in the past according to what the state tells us to do with it so thank you for that any other comments all those in favor aye aye motion carries 5-0 and i believe we have an announcement to make yes thank you for the opportunity i am excited that in this agenda approval you've exproved
028the new um transition and promotion for mr bruce potts as the new principal of saseman middle school mr potts has been at saseman for a very long time in various roles he's probably suspended and bleeding the spartan motto so we're very excited to have him and great that he's continuing his journey with us and i'd like to give him an opportunity to introduce the individuals that he has with them thank you miss martens and the governing board it's uh it's pretty surreal i started here as a sub a long time ago and miss michelle anderson was actually my supervisor when i was a substitute teacher back in the day so uh it's an honor to be the principal and uh it's still trying to wrap my head around it i'm lucky to have a great
029team and my my wingman mr keeling is here and so i couldn't do without him so i just want to thank everyone i have a couple people here with me my wife katie is here my daughter alexandra who attends higley high school my son benjamin will be a spartan next year i have some nephews here that go to san tan elementary and my brother-in-law and my sister and we have grandparents here and so i just appreciate them taking time out of their day to come visit and i appreciate everyone's support uh i've got a lot some texts since the message went out to the within the district yesterday so it's been kind of overwhelming to get a lot of communication so i just want to thank everybody [Applause] mr potts we are very excited for
030sosamin and all that you bring to the table there and all that you brought in the past a funny story just because you're here and i can share it that i was the office receptionist when soseman opened and i had been on vacation and i missed the like walk through so i they they let me come on campus you know the first day was open and i walked through the campus and i walk into a classroom and i see a bunch of men sitting around a table talking i'm like hi are you are you the construction workers and they're like uh no we're the social studies team and i was like oh i'm so sorry so anyways mr potts was there but um it's been a joy to have you it's awesome in all these
031years and i know you're so faithful to higley and we appreciate all that you do [Laughter] yes [Music] see [Laughter] saseman is in good hands we're grateful thank you so much congratulations okay we are moving on and again you don't have to stay family we understand it's okay [Laughter] we're moving on to 9.1 in our professional development update doctor i'm guessing president dr foley first yeah president kaler members of the board we have asked dr chris treat who is our wonderful director of professional development to provide an update for you as you know professional development has been a real focus for us since we added this position this past year and as you have heard and have read we've done a lot of work in this area and um we are excited to provide a
032quick update for you on this on the work that's been done and the work that will be done um moving forward thank you thank you president kayla members of the board for getting the opportunity to talk to you a little bit about what we've done and and what we're going to be doing here uh in uh the the areas of professional development and i don't want to ever give the impression this is something that that i've done all by myself there's a wonderful team of of educators that i'd like to make sure i recognize here these folks that make up our professional development team we've got instructional coaches our gifted coordinator and so on and they work very very hard to bring quality professional development to our teachers all for the benefit of our students
033here in higley unified school district and i can say without hesitation that in over three decades in education this is the finest group of people i've had an opportunity to work with as far as not just their skills but their instructional demeanor and their ability to work with peers and to be that type of customer focus so you're going to hear a lot of servant leadership sort of ideas come out of my mouth here tonight because that's what we really strive for but as strong as these folks are it's it's important to recognize that we need to develop ourselves too and part of our mission was to try to pull together to take our strengths that each of these instructional coaches and our gifted coordinator had to try to come together and make something even
034more to be better as a team than we can be as 10 individuals and so to do that we've established weekly meetings where our team comes together and we make certain that all members are given the opportunity to contribute where we provide professional development for each other sometimes i'm providing it sometimes it's other team members each of us brings something to the table and it's important that we all kind of focus in on that but i'll tell you what we did to even get things started to get that ball rolling a culture built was we defined our core values and we did the same type of work that as an administrative team we did at the administrative retreat last year and as instructional coaches and those professional developers we wanted to make certain that our
035values were in alignment with those district values so that we were able to to walk the walk and talk the talk and from that we developed our collective commitments what were the things that we were going to guarantee to truly uh exhibit that servant leadership and make certain that the people that we were working for knew that we were there for them and to help them be the best that they could be all for the betterment of our students and so that was our whole kind of process sometimes as i said it was an internal sort of professional development we did for ourselves but we also did bigger sorts of ideas one of the things that our team completed this spring was cognitive coaching training at the arizona k-12 center cognitive coaching in a nutshell
036is uh empathetic listening so when you're working with a peer uh it's it's not appropriate to direct and to tell them what they should and shouldn't do but it's more of a dialogue process and in this our instructional coaches were able to really develop and hone those skills of that empathetic listening so that they could best understand what the needs of the teachers are to go ahead and meet the needs of their students you know i've always maintained that the best professional development is either the answer to a question or the solution to a problem but you don't know what those things are if you can't hear and really listen and understand what the teacher's needs are and the cognitive coaching gives our professional development team a set of skills and tools that they're able
037to use with each other as well as with our teachers and so on so it's really important that we do that kind of work and one of things i want to point out as an example of that collaboration instead of being 10 specialists in 10 different areas is our development of instructional maps we started by building a template that we're going to use throughout the year next year to really help make things easier for our teachers to marshal the resources that they have and marry them with the standards that we we follow and so uh we've created a template and we have a plan of action so throughout that 22-23 school year our instructional coaches are going to work with teams of teachers to unwrap standards when able or to go ahead and pull together
038the sequence of learning and align it to the vast array of resources that we have part of what we try to do is help teachers be more efficient with their time because there's so many demands on their time and with the in a resource-rich district like this we want to make sure that they're able to have the right tool the right resource at the right time we feel these instructional maps which our coaches will curate and make certain that are available to those teachers they're going to have that instructional sequence and have all of those resources at their fingertips including um common formative assessments as well as the types of resources that might be purchased or might be part of our adopted or approved ancillaries and so on so with that in mind we pull
039ourselves together kind of for that first big moment of the year and dr fully mentioned it and just a little bit ago it's hard to think that we're already there but we're gearing up for our new teacher orientation we're going to welcome in well over a hundred new to higley teachers and during this time we uh in our professional development group work and partnership with the other departments that are involved like human resources and and the people in tech support and so on to be able to in a very short period of time just a few days get many teachers up to speed with what does it mean to be here in higley as well as where to find those resources to be able to lead and instruct to plan and so working in partnership
040with these other departments we're going to provide four days worth of heavy instruction on curriculum instruction assessment the materials and resources all the technological training canvas how do we use our tools so that they can be up and running we always try to keep a mindset of day one week one we know we can't teach them everything but what can we do to help people feel comfortable so that they can begin their process from there but i have to tell you it is not just folks who are new to higley that we're concerned about there's also another group within that group and those are those teachers who are brand new to the teaching profession and we know that they are having a different transitional experience for maybe a veteran teacher coming to us from another
041district or another state and so for those people we have even more focused support that goes beyond those first few days but actually lasts throughout the year and so one of the things our professional development team has done in this past year and we're going to continue on with this is to develop specific professional development experiences that are based on kind of that developmental arc that research and experience tells us first year teachers go through so on a quarterly basis those folks come in for very specific chances to kind of test out ideas talk to each other connect see that they're not alone but also to kind of meet their needs where they are and these sessions are tailored exactly to them and that's something that lasts throughout the year and culminates at the end
042of the year we just had our celebration past may where we have kind of a nice fun time where we pull all those people brand new to the profession together and uh truly acknowledge the accomplishment and and and welcome them into this profession that we care so much about dr tweet yes i think that that's a crucial part of the whole pd development because we did hear a lot of feedback from teachers that are seasoned that they were sitting in a pd that was definitely needed for those brand new teachers or first year teacher and even you know a couple years into the profession but they didn't need to sit through it as a as a more seasoned teacher so it's nice now that we have more focus on our newer teachers and i appreciate
043you bringing that to us great thank you president keller it's very important in professional development to where possible have levels that are appropriate to the the skill levels and experience levels of your participants to make sure that you're getting the right type of learning experience that person exactly when they need that and that's something that that team of individuals works very hard to do the other thing we try to do as much as possible is offer choice too and so you'll see in many of our sessions where there'll be different options that our participants will have but it's not just from our team either i want you to all understand that the professional development reach in particular with those new to the profession teachers that extends to the campuses as well each of the building
044principles recommends a veteran higley teacher to serve as an on-site mentor for that first year teacher as well and they meet on a weekly at the minimum but as needed basis throughout and our team provides support for those folks to make sure that they kind of have uh some ideas about things that they should be uh talking about that oftentimes are very calendar specific that we can kind of predict but also so that they have uh a level of training so that they can understand exactly what types of needs those folks have and how to best meet that and we've had a tremendous success with our mentors i can't thank them enough uh because they they really care about their campuses and they care about their profession and fellow teachers they put a lot of
045energy into that so i i thank them for that and we compensate them for that too and that's something that i i'm very proud that our our district makes the commitment to value the time and effort that they put in uh for their efforts with those new to the profession people and i think ultimately that pays off in our retention and and keeping quality people here uh not just in the profession but keeping them here in higley unified school district and so from there it's not just at the beginning of the year or just new folks but now it's kind of throughout the year and so this gives you an idea of what we do with teachers and schools all throughout the school year our team has developed a professional learning calendar to really take
046advantage of those early release late start wednesdays and to strike a balance between the uh schools and the messages that the principals want to to have to be able to develop their own professional development but also a chance for teachers to interact with our district team members and so this is a calendar that we put in the hands of our administrators uh very early on they already have the 2223 calendar and so they're able to see at times when it's going to be something that's going to be delivered by our team or which days are going to be for them and as we said it's really important to kind of keep that partnership and that balance alive one of the ideas that we brought forward from last year that we're continuing to work on and
047continue to work on last year was professional learning communities or plcs and it's something that not only was his work done with teachers and the support that we can have providing guidance resources and assistance in those meetings but also for building leaders as well i began last summer at the admin retreat providing training for all of our principals on best practices regarding the leadership of professional learning communities on their campuses and then throughout the year i was graciously given some time at each of the principals meetings to then kind of take elements of those best practices and provide training specifically for our principals so that they had something that they could uh utilize adapt maybe take back and deliver to their staff or give them a starting point to have us come out for me
048or our team members to go out and provide that sort of professional development and that will be something that we will continue on throughout the 22-23 school year and uh speaking of campuses it's very important i think that professional development isn't just a district office to school direction but rather we trust our building leaders and our teachers to say what they know they need and so with that we had the opportunity many times this year to create what i think of as kind of customized or tailor-made professional development for campuses i can't say enough about our building leaders and teachers who saw us as partners in this process and would contact my office and ask us to build something for them and deliver it or build something with them so that they could deliver it
049as well and on many occasions just had the opportunity to go there and and put a lot of information out there for folks dr treat yes um i'm sorry for not sending this earlier in a question how do we get formal feedback on pd is there any formal like how the teachers are handling it is there any way that we're getting formal feedback yeah thank you for the question uh president taylor sorry if it comes in later i'm sorry i never saw it in the presentation no no i appreciate it absolutely you know that's something that we need to do a better job of doing it consistently on the large-scale events certainly with new teacher orientation we send out surveys and we collect that data and we adjust that we also uh have uh nicely
050partnered with hga and they've collected their own data and they were gracious to share it with us and we used all of that information to help build this year's new teacher orientation but i'm gonna be honest with you on the smaller scale things when it's a smaller audience that's something that i don't think has been enough a part of our practice and something that i'm going to insist that we really do moving forward to find some way to always collect uh feedback and give that person an opportunity to go ahead and say what they like i think too often that happens more casually but we want to collect that data in the formal sense the way we have with our our bigger events we actually have almost kind of following a military model we have
051an after action report that maggie borzy our instructional coach who really heads up our nto uh put together and we we do a really good breakdown of what worked and what didn't from the lens of the participants as well as for for we who put it on but that's something that uh is definitely on our list to uh make much more standard i just have heard many times over um as mrs reese stated or i think you said today i don't know maybe not that um our teachers have come to us and said like oh this one wasn't so great or whatever so it's always nice to hear that we're working towards bettering the ones that aren't so great with our new t or our veteran teachers that they don't like so it's good that
052we're getting that feedback from them so we're not wasting their time yeah thank you uh member wilson it is very important to us to make sure we're meeting their needs you can't practice servant leadership if you're not paying attention and we have to pay attention before when we develop professional development sessions but we do have to pay attention afterward too and see what's what's really landing and what isn't i know that a lot of our instructional coaches uh when we've had kind of again bigger opportunities to work with larger groups where we've combined schools they've done a lot of pre-surveying to let the teachers kind of prioritize their needs before we develop what it is that we're going to bring out and had an opportunity to to sit in on those and of course the
053engagement level increases when you've had the ability to have input in exactly what you're about to learn and so i think that's something that was a real strength from our team this year thank you dr treat um just a good time to talk about it just for a moment um i'm so grateful that we were able to kind of you know navigate early or we call it late start but it's so that our high schools can have a regular pd having half days doesn't work in the high school because of sports and tutoring and there's just so much more going on in the high school level um i know that we also adjusted our middle school calendars as well so that they too got time for plcs and pd elementary same thing how is it
054going with our early our late start sorry our late start in our high schools i just know that you know it's it's short it's it could be rushed sometimes like i know one time the district provides the pd and then the other three the school does how how's it going with the with the late start because i know that that was a hot topic when we started that thank you president taylor i i'll tell you in my one year of being here in this i'd say it's going well because that calendar that i mentioned earlier uh you always know whose responsibility it is and you're able to plan for those moments so i know that the building principles are able to know exactly how to leverage that time and i can assure you that our
055instructional coaches who lead those secondary pd's particularly at the high schools on those late start days they put a lot of energy into their preparation and that's where i saw a great deal of that surveying ahead to make sure that that time was was well used because you know again i can't answer the question or solve the problem if i don't know what it is and our folks have really reached out and done that and i don't think that would really be possible if we didn't have a calendar so we knew exactly whose responsibility that next opportunity was going to be and i think that that level of organization and coordination between the campus and our team uh has really made that as effective as it can be president kaler dr treat i i don't
056see this later on in the presentation and i think in the teachers and schools it's a good place to just bring it up and have you touch on it real quick we have teachers who teach specialized subjects as well even in our elementaries there's music there's art there's pe and with having you as a coordinator and having coaches and they've had an opportunity one for teachers to step up and get some additional skills on perhaps presenting and they've put together some professional development for their specialized groups so even though we don't have a coach for some of those specialized areas with your help and and guidance we've allowed our teachers to be able to to get some new skills and and creating professional development for their peers in their specialized areas so i i want
057people to know we haven't forgot about them too um and and again we've had teachers who step up and and say hey you know what i think we'd all benefit from this type of professional development for art or pe or music and so i think that's that's great that i know they've come to you and you've helped them create it and so i i appreciate that as well that we go outside our basic uh subjects so thank you thank you thank you very much uh board member reece i appreciate the comments it couldn't be done without folks like you know i'm thinking of bob edgar i'm thinking of thomas murphy i'm thinking of jonathan william one of the difficulties that we have with electives and specials is we don't have a content area specialist in
058that group of 10 that specifically meet their needs and so because of that we rely heavily on the the folks that are doing it and the leadership that comes from within and i think it says a great deal about the way higley teachers support and care for each other because those folks step up and they reach out and they're very clear in what they need and we're we're very deliberate in making sure that they have the their needs met whether it comes from arranging uh scheduling subs or location or conferences or helping them get the resources that they need it's always important to make sure that none of our teachers feel marginalized just because they don't have a specific person but rather we as a team can be the ones that can help facilitate i'll
059never know as much as any of those folks do in their areas but i certainly know how to clear the space for them and give them the room so that they can support each other i think that's exciting i really appreciate that work one of the other things that our group does is help support new resources we know that we adopted new science materials we're very excited about getting our hands on those and getting going but i mean they're very complex too there's it's not just a book anymore it's learning systems and when you think about all the ancillary pieces that go with the primary text there's a lot to lot to do and our team in that case kim morton are a science coach but our job is to support the teachers in their
060ability to get the most out of the resource or tool oftentimes those teachers made recommendations for specific aspects of a learning system it does us no good if there's a training gulf between where we are and where we need to be so part of what we do is we make certain that we again arrange times for folks to come together and also to provide ongoing training beyond what the vendor uh promises dr treat i was able to view the science and i thought it was excellent when i came in to view it and i think the teachers picked a great in each one of their pieces we didn't go with a collective what do we call it collective um comprehensive thank you i'm like what's that whole word um and i think it was really
061good how the teachers were able to pick those but there is a lot of new material there we haven't had a science curriculum adoption in a really long time so i think our to science teachers because this will be a heavy year for them in learning the new materials that they have thank you board member wilson i agree i really am proud of the work that they did and uh understand that our job is to provide ongoing support throughout you know a vendor may provide a year or two of service but we commit to being there to support our teachers using these resources all the way through and beyond and that's that's something that we work very hard to make sure is a part of our process and our thinking but it's not just the
062adopted materials we also have our approved supplementals that we need to make certain that we will be a part of the vetting process but also a part of the process of making sure that campuses teachers and ultimately students benefit the most from how to use those particular supplementals and to incorporate them into that bigger instructional plan as well as all things technology we've got two outstanding tech coaches in janie ramirez and valerie thomas who do a wonderful job of providing ongoing instructional support for the absolute you know catalog of new educational apps and processes and tools that are available to teachers they do a wonderful job of helping make sure new resources as they come along are able to be utilized and maximized for our teachers so all this this year has led us to
063development of our professional development plan and it really began with a survey that i sent out to our building principals late in the spring to ask them really three simple questions what is it that you on your campus feel are your biggest professional development needs so that we could build that tailored kind of pd for them what do you feel are our district needs what are some things we should focus on as a district and lastly any other feedback that you can give us as a professional development team and so what i've been doing is analyzing that data and building that professional development plan for us and so what we have is by having this feedback focused approach we're able to not be in a position of telling but again but be in the position
064of meeting the needs that principals and others have kind of laid out for us to be more data driven and to be more more needs-based you know hit the target exactly when we need to and so we've really kind of identified three areas that we're going to be focused on focusing on this year based on that feedback that we've gotten one is a continuation of professional learning communities because that's something that we always want to keep developing the second that came through very very loud and clear was student engagement strategies to go ahead and really raise the level when possible from mere activity to true engagement so that students are engaging with the learning so we'll build our professional development around that and then lastly the mtss the multi-tiered systems of support and how that
065develops to go ahead and meet students needs across the various tiers as we go through to make sure that we're not leaving anyone behind and so those are going to be our three focus areas with professional development throughout the year along with meeting the individual needs of campuses and so what's happened is from that survey data we're kind of pulling together teams of our people smaller teams that will be working on the specific needs that one campus may have identified versus another i had a great meeting just the other day with the leadership team from coronado elementary and we outlined really a year's worth of professional development contributions that we'll be making in partnership with their teacher leaders as well as their administrative team and so again trying to strike that balance between it's not
066just something that comes from the district or it's not just that the schools are left to fend for themselves but that we're listening as well as providing can you dr can you clarify you said you sent the survey to leadership team to to the principles of each just the principles so did it didn't go it didn't hit the staff for their input or just adjust the principal's response that just went to the principles for their response what we have is with our instructional coaches they've also been gathering their information because they're the ones working closely with the teachers throughout the year and in identifying their needs as well and so all of that's been factored in to kind of these these kind of ideas around student engagement which is something that really comes up a
067great deal from our teachers uh just on our day-to-day interactions uh strategic approaches not just uh interesting lessons that are great but then what do you do after that but rather how can you have ongoing meaningful dialogues with students so that they can develop those bigger 21st century skills that we talk about you mentioned a survey before so has has a survey similar to that gone out to all staff members so that you can not yet or is it in the future is there a plan for something no i don't have any plans at this point to do that but certainly it would be an idea to take under advisement absolutely they did it in the school district i work and it was nice to to put in specifics of just what personally what we'd
068like to focus on and then as our plc you know as as a department chair just listening in of information or seeing weaknesses or strengths um it just really not that that we ever got what we asked for um but it was just nice to say hey you know this is definitely areas that we could see we could use some growth or just reinforcement and thank you vice president anderson i i think that's wonderful i think we've again probably done that more casually and it's something that we need to formalize just like we talked about the feedback because i do know that our coaches spend a great deal of time that's partly why they're in classrooms while folks are teaching as well is to try to help see those things and have those conversations but
069to go ahead and formalize the data gathering process i think there would be value in that so thank you i i see your point mrs anderson and then i also see the other side of that is when you get so many so much feedback if you can't um reach everybody's needs then there's that disappointment from our end that well you sent me a survey but then you didn't do what i asked so i see that there's that tension that we um so like you say sitting having those coaches sit with those teachers and listen in on their plc's even and getting that information that feedback and going to your principles and saying you know this this pd whatever so i think that there's that tension of both sides and i could see why it could
070be helpful and i could see how it could like overwhelm to both sides if it's communicated well and they communicated well it when it was sent to us as hey we're not saying it's going to happen we're just we just want to get a collective like if there's one thing that screams out that then hey then that's an area that we need to hit but i i understand what you're saying no yeah when you're asking for help and the help doesn't come absolutely but if you communicate it well i think it can be thank you thank you president kayla you know one of the ways that i think that we did do a something like that again not quite as formalized as what you mentioned uh vice president anderson but was that pre-surveying of teachers
071before we had the two campuses come together for both middle schools and for the high schools and i know that was something particularly our math and ela folks did as well as social studies and science where they would basically give folks choice and say here are the things that we think based on our observations and what we've heard from those sitting in in meetings you've identified what are your priorities from here and that helps the instructional coach that developer kind of focus in on that the other thing is uh our folks have done a fantastic job using choice boards and those kinds of things and so while that's not quite a survey it still is giving those folks the opportunity to hone in on maybe a set of skills that are more tailored to what
072they need so not quite to that point but also not ignoring uh teacher input completely either so i think that's something that will be an area that we can definitely grow on i appreciate the suggestion i appreciate all the input and i just know that even in this last you know since you've joined us it's such an improvement so um it you know yeah we want it all perfect right away but that's not how this works but i'm i'm grateful for these steps towards um really making pd valuable to every person in some way so thank you thank you president kayla i appreciate that so this kind of leads us to our next steps what is it that we're wanting to do moving forward uh the first thing is we want to continue to carry
073out uh this professional development plan it's based on on research people have spoken these are the areas that there are needs we're going to go ahead and continue to pursue those and again specifically continuation of plc student engagement and our mtss multi-tiered systems of support we also want to continue to develop that timely and responsive professional development when a group of teachers or a principal contacts our office we want to be able to develop and deliver effective professional development for them when they need it and to be out in front with that and i'm really proud of what we were able to accomplish this year and i know that's work that we want to continue on with that we certainly want to align all of our future professional development to our strategic plan that's one
074of those things that we model with each other when we develop things but we also want to make sure that we're being overt and identifying where we're aligned to that strategic plan and then lastly as the primary researcher on the stakeholder events that went with that strategic plan i've had an opportunity to hear from students and parents via the data collection and we want to incorporate the types of suggestions that folks made as far as areas where they could see improvement or things that we should capitalize on and when appropriate and possible we want to develop professional development experiences that incorporate a lot of the things that we were able to learn from that process of data gathering and so this will be kind of our our mission for the year as we go yes
075stating our strategic plan and getting that out to our teachers is um definitely part of our plan so thank you for carrying that out any other comments or questions mrs anderson go ahead sorry um first of all i just want to put out a formal thank you to the teachers that mentor and also give the trainings i just want to make sure that they're recognized and thank you to everything that you have done to make this a more sophisticated approach to training teachers um i just wanted to call out you know as a teacher we get real excited about the trainings and we are eager to learn that's why we teach for a lot of reasons or some of the reasons but it does get to a point in the year where you're exhausted and
076it's another pd and um you would really much rather have that time to re if you even wanted to say it just reflect on the implementation of what you've learned or even just to grade and work with colleagues so um i guess what i'm leading to is so tell me understand are you giving pds every we or every time you have an early release or late start is that always pd or do you allow for time to reflect on that and to talk about the implementation and everything else the schedule that's been created essentially our office is one day of the month of those uh early release wednesdays late start wednesdays and the rest belongs to the uh the schools so it's for plc time or it's for school directed and and that can be
077as they choose uh and and what they can do we do really work hard to make sure that we're never being tone deaf to kind of the time of year as well as the the needs of teachers again it doesn't work to force an idea to anyone we want to make sure that what we're bringing is what someone really needs go back to that idea of the answer to a question or solution to a problem if that need is really about reflection then we want to help facilitate that too so we really try to strike that balance of ideas that we have and needs that are identified and never never hit the wrong note and force something onto someone at a time when it doesn't work dr tree um you were mentioning the schedule for
078middle school do we also take one because they only get two correct so do we also take one as the district yes for the full is it two hours they get a little longer right doesn't matter okay i'm like trying to remember the whole schedules um and they get a little longer do we take the whole two hours that they get no okay we we balance that with uh the the site leadership too and so again no professional development is effective when you just kind of pound and pound away with somebody so we try to stay very nimble with that and work in partnership again with the building it's the same type of thing when we instruct students of any level adult learners work the same way it needs to be varied and it needs
079to be responsive uh and so we we don't go all the way through like that we don't take the whole two hours from middle school we'll maybe take an hour for district needs and then right okay great just want to make sure that they still get the same level of pd that everyone else gets even though theirs are broken up into two a month where other schools get four a month thank you for answering that all right thank you dr treat we see your name everywhere and so we appreciate you very much all right we're going to go on to a policy revision update and this is an information item but it's going to come to us in a few moments for an action item this is straight from our asba is there anything that
080you'd like to add dr foley president keller members of the board these are two again as you told you were working through those policy briefs that come out of asba we review them this one these are both as copyrighted meaning that we are just updating it to reflect what asba's reflection was on that all of these things are things to some extent that are connected directly to state statute obviously we want to make sure that our policies are the most up-to-date so we're working through this and that's what we have right now for this for tonight to consider thank you um regarding policy ihamd the instruction and training and suicide prevention uh first i'll jump to the bottom um it has the cross reference for ikf the graduation requirements i'm just curious why that policy
081is in relation to instruction and training and suicide prevention i read through that policy and i couldn't quite make the connection but i'm not sure maybe i'm missing something and that's something we can address later i'm sorry i didn't bring this to you further as knee deep and other things but um i don't know that's something to look at president kayla mrs anderson what we can do is if you would like us to bring it back instead of approving it not tonight we can pull it off of the the component and look at that and bring it back is what we can do is review why sba had that like that remember this one talks about the what was new or changed in this one didn't was the identification of student identification cards um i
082am not sure why the reference of the requirements was down there it was it was part of the copyrighted asba component okay um so we can if you'd prefer to pull it we can bring it back with additional information for the next one um again as you know we've been working hard on the compliance of all of our policies i'll do whatever i just didn't know if i missed something just why a graduation requirement policy would be stated on this policy um but i also had another question about the policy i do believe though that that was um that's been a policy for the last i at least two years um that i'm trying to remember from my uh graduates but they did take um there was a class offered to them we'll have to
083look back if we we can pull it that's no problem in my mind if we want to pull it and look it back at when that went into um play in this policy because it's not new i don't think but if you read it um which which statement at the very bottom language ikf it just says school districts shall provide training and suicide awareness and prevention for school guidance counselors teachers principals and other school personnel who work with pupils in grades 6 through 12 each person who is required to obtain training shall complete that training at least once every three years i think it has to do with the identification card the the graduation requirement yeah i think that actually sorry my mic's not working or we have too many phones go ahead i believe
084it has to do with um the student identification card that's why that it's up there but i could be wrong and i do remember something being offered pre-covered like president kaler mentioned yeah this was a this was part of bills that were going into the state legislature and i know that there was um so many talks on suicide at the state there were bills being passed and i don't know if this is why they tucked this one into this policy particularly but it was um it was a you know four or five years ago we had a plethora of suicides and they they did start going to the state and asking for more training and things like that so i i'm not quite sure how it ended up here but i know it was it
085may have also been talked about at law conference that's where i'm remembering it back to dr foley could you help me yep we were connected yeah president kaler um board member wilson correct that was one of the conversations that they had at our law conference is that this was a component most of us have actually already done this component this has been on our cards for a long time pretty much this is just updating the policy to reflect that i i there's we found no concern with the policy or the implementation of it that's there because we've been doing that to maintain compliance for a while i think the question about is exactly how is it craft cross-reference to the graduation requirements um that is the component that i i don't know right off hand
086i have that other policy open the ikf and i'm not seeing anything can i say it sure i mean you can bring it up if you have your agenda i'm just thinking no i'm it on your thing but you're looking to see it but i don't see anything listed regarding instruction and training and suicide prevention as far as the graduation requirement it talks about a lot of the other features unless we need to update that policy um maybe it's that here chasing the policy and it is the statute of the updating and policy again this is one of the things that this is for discussion and that's why we put it like this but with what we can do is preparation for the next meeting provide and look into those answers and bring it back
087so that way you don't approve that this this evening if you don't want to approve that one um are there any questions specifically with any of the other ones with the expulsion as well did you have to i'm happy to um i'm happy to pull it off our action item for tonight perfect and then um bring that back for further discussion so we could compare any discussion on any of the policies that we'll do is take that information policy committee we'll meet and look at this we'll provide updates for you so that you can kind of read about it ahead of time and then we can discuss it again in the next session to determine if we're comfortable uh passing them or not are you comfortable with that mrs wilson anderson i'm looking at her
088i'm talking to you are you are you comfortable with that i'd rather be correct and you know take some time than pass it tonight and then come back okay um also regarding that policy if it's okay if i keep them keep going did you need to speak um if you i know we just added on about the student identification cards but reading this one now what was previously passed it says the training prescribed above must use evidence-based training materials not just curious who determines what the materials are and where they come from uh president kaler board member anderson that that is one of the things that james walker has been working on substantially and we're working out on all of that training that's also going to be part of that vector group the state actually
089identifies what you can and cannot use and you select from that what you can use and what you will use and hence that's one of the things we've done and it'll be part of common to the conversations that we share with you in our our information sessions next a month when we talk about our healthy higley initiatives as well as some of those additional safety and security measures that we've been working on this year this is one of the things we're actually really proud of that we've highlighted the work that the team has done in outlining our protocols and our processes and our documentation to create more comprehensive resources than we have ever had so this is something we actually look at as something as a system we've done very very well and worked on
090hard this year um in alignment to this policy so while the policy is this big there's this much work behind it and a lot of work has been done so i believe uh president kailer and i both attended the suicide training at one point in our tenure as a board member i'm like i believe we have been to some sort of suicide training and i'm uh mrs morgan and miss mr walker working on a more comprehensive uh suicide prevention program everything is going to be in that wellness and wellness initiative it was supposed to be tonight but we have postponed that due to some illness um but um you know we we this is still a very sensitive subject correct um i heard about um you know a couple towards the end of the year
091at just one high school and it was really difficult so this is still happening in our community this is still happening with our youth they're facing it and so anything that we can do to support suicide i'm of course all in so we will [Music] do i need to move to remove that from the agenda later or we just how do we do that mrs you won't second it you want a second you won't you won't i will just we won't second it okay so yeah go ahead mrs anderson this one shouldn't need should not need to be removed i was just questioning why things occurred and in here that's all okay um so sorry uh my first question is um in the very beginning there was a like the first statement i believe i
092printed and i'm not seeing the strikethroughs but there's a strikethrough on this link thank you the language very first sentence a recommendation to expel maybe i did the wrong one uh shall be and it's strike through through the principle and forwarded to um the superintendent so i'm just curious what the i'm using for that the strikethrough was was what we do is we sort of show you what was taken out from what was previously there right but why remove that part i guess um in order to keep it copyright right we didn't we decided to keep it copy written when we read it we felt that it didn't add to it and we wanted it to maintain its copyrighted form because of how actually litigious and connected this one is to some of the updates
093that came out of the legislature and hence one of the reasons why we wanted to make sure it was updated um so what we did was struck through what um was being removed from so that you can see blue was what was added right red was what was struck through and as we are presenting it we are presenting it as keeping it comp as a copyright um to what aspa provided okay that's why and then the second strike through that and so i guess if you're striking through to keep it copyright correct there's a strike through on f8 the copies of potential exhibits to the extent available so that that references to um a copy this letter will remain on fire file and the letter should contain so this is a formal letter to the
094responsible parent or guardian and then that that part's left out the potential exhibit and and one of the reasons why is if you look at number nine it kind of addresses it so it kind of duplicated it a little bit so i think the thought was keeping it copyrighted allotted to we would have to remove the copyright if we left it that way and we felt it was addressed in the updates that were there and the recommendation was and as we've seen with most uh districts who've had this conversation they also kept in the copyrighted form okay i i just read i took exhibits as being like maybe um black and better word evidence or things that came through on the investigation or if it seems like we're still going to do that in nine
095okay it copies of the policy copies of this policy unless provided in connection with the same infraction so i just i read those as just being two different artifacts but if you're telling me that nine includes the exhibits or just whatever would be help the parents understand what's happening right for the decisions made i just wanna make sure that that's not left out that the parents are not are not receiving things that help them better understand correct okay no okay no thank you okay information item next up we are going to go on to our information item and the updated sr3 spending plan and this is going to be submitted or presented by mr moore good evening again president taylor members of the board uh tonight i will present the scheduled six-month update of our
096sr3 spending plan uh this will include some slight adjustments to the original plan and as a reminder the governing board doesn't approve this plan but it is presented publicly in a public forum and we have this plan originally as long as these revisions that you'll see tonight um all took the work of the sr-3 committee so it was not one person making these decisions as you as a reminder that original plan had numerous stakeholder input in terms of our community our teachers and even students involved so um the work is still being run through our committee and that update is required every six months by ade so that is what i'll present tonight so as a reminder esther 3 was the final covered relief spending plan uh it was a part of the american rescue
097plan approved on march 11 2021. um as i alluded to earlier in our budget presentation this is the last uh covert relief funding that we currently have active in the district we have fully expended esther one and esser ii um and so this timeline for spending um estrogen threes from 2021 to 2024 and the plan you'll see tonight as well as the original plan had us going all the way out to 2024. the intended use of this funding is to address the impact of code 19 and the potent pandemic on students educators and families the allowable uses include but not limited to the support the la's ability to continue to provide educational resources address students social emotional and mental health as well as academic needs supporting staff as a component of recruitment and retention efforts
098so moving to the next slide you'll see the on the left is the original spending plan which was included which included four categories learning loss initiatives support and retained staff school facilities repairs and technology to support instruction and on the right you'll see some of those categories with only adjustments coming to the learning loss and the support and retained staff which i'll cover a little later the important note is that learning loss initiative did have a 20 of um so in the covert relief funding we received approximately 7.8 million and 20 of that was required to be spent in the learning loss category so we are still maintaining that 20 percent with this adjustment so what you'll see here is a part of the original plan as well as some in red expenditures some of
099those expenditures are over budget what we originally planned and so that is now the new budget going forward to start off we free summer school and tutoring we originally estimated a 400 000 cost per year what we are realizing is far less in terms of actual interest and participation in the summer school program um and so we are revising those expenditures down slightly you'll see i think they're all communication and all our efforts we are still providing free summer school for any credit recovery as well as throughout the year tutoring programs by offering teachers additional supplemental pay to provide those tutoring efforts through esser and so for the next couple fiscal years we'll continue to monitor those expenditures but we've slightly revised down to approximately 725 000 for this category mr moore do we still
100do tutoring over our breaks in fall break and spring break do we still offer that sorry is that part of this i'm sorry to put you on the spot yeah before fall breaks i i'll have to defer to uh dr foley on that one sorry we can get additional clarification to figure out which funding source we use for that and how they're identified i think we might use title i'm sorry i think we might use title i just don't want to misspeak for this right you're right i'm so sorry that's okay i think it's important to know though every opportunity for tutoring that we we're funding it from this so the funding source yes is coming from esser i'm not privy to some of the opportunities out there um for those tutoring efforts that breaks
101we have multiple funding sources yeah we'll get that information you need one of the 65 buckets you're not sure which one it comes out of we will confirm thank you moving down the list as you know we counselors have been a big topic in terms of addressing social emotional health of our students and staff and so our additional plan included adding three counselors to service our elementary students it was also to include to add one district lead we were able to fill and hire that position miss morgan and it also added positions that would be grant funded through three years so that alluded to position we would fund those positions for those three fiscal years um i'll defer to ms martin's in a second but some of the issues we're having and why this expenditure
102budget has been reduced is filling those positions coincidentally every single district is also trying to hire additional counselors with this funding source so with the pool and i'll let ms martin's elaborate a little further but the pool of this group is rather small and so um we've revised this slightly and uh i think ms martin said some more input to that yes thank you mr moore president kayla vice president anderson members of the board um in regards to this specifically as mr moore mentioned we were successfully able to hire the assistant director miss dina morgan and she'd started with us in march but it has been a struggle we have a neighboring school district that's much larger than ours and they're looking at nine plus councillors and their pool has been very difficult too so
103in working in conversation with miss morgan as well as mr walker what we discussed was what alternative ways could we address this to successfully fill the positions and support what we need to do but do it in a manner that makes the most sense so in conversation with them miss morgan reached out to the arizona department of education and we talked with them about creative pathways and what we were able to do is instead of hiring certified counselors we're going to make them teachers on special assignments and they're actually individuals that are working on the degrees so they're certified teachers that are currently actively engaged in a curricular program to get their school counseling degree and they just have to show us they're continually active in the program to continue to be renewed each year
104as a result of that we've been able to hire two recently as a result um both of which well one specifically the other one i'm not positive about that's actually within our district but has been working on their degree in this area and they're excited about this opportunity so i think it's a great compromise for us in regards to that especially for those individuals that are internal to us currently in supporting their efforts to continue their certification in other areas of interest i think that's awesome that we're thinking outside the box being that everyone's hiring counselors and it's really hard to find i think it's really cool that we're thinking outside the box and trying to find people yeah i think it's important to know like the purpose of this funding is to address that
105need and so you know when we realize there's an issue there we try to address it and be proactive and try to make sure that we can provide support to these students and especially our elementary students the last portion of this learning loss category was the 95 phonics core classroom program dr chris street and his his team have we have purchased this product it came in a little higher than what we initially budgeted and they are working on implementing this product to our teachers moving forward the second category support in retaining highly qualified employees we have fully expended the one-time retention stipend that dollar amount represents the individuals who qualified for that based on the criteria up on the board so that came in a little less than estimated so there's slight slavings there that
106is the final expenditure amount on that as you know the record retention type stipend for next fiscal year will be funded from the plus upgrade which is a state funded grant next pd for teachers and staff we have started some expenditures in that and again that 50 000 will take us all the way through fiscal year 2024. transportation incentive stipends mr josh crosby has been successful in filming a few of our bus driver vacancies he still has a long way to go but we are looking far better than we did last fiscal year i'm very optimistic that we can support a lot of the routes this year internally and not have to contract out and so that incentive stipend has helped recruit some individuals next covet leave kind of blew our budget out of the
107water um i'll let miss martens elaborate a little bit on this uh although we were very nervous it's been a long time ago it wasn't that long ago in which um the board recalls we were struggling with our filling um covered numbers increased quite drastically late winter late to early winter when we're looking at december to february in which we were looking at high uh leave rates in the bigger picture so this is a result of all of that i'm gonna knock on some wood i'm gonna find some wood somewhere and hope that this next school year is going to be different but what's wonderful is that we had an opportunity to be able to do this and continue to do this like many other school districts around us our sun sets june 30th so
108we'll no longer have a higley covid pay june 30th of 2022 in a number of the school districts that were offering them if they were actually many of them weren't offering them um we'll be sunsetting theirs also as we look to move forward and knock on wood that things uh things don't go quite go the way they did this last spring moving down the list um abm contracted cleaning this is new from the original planned um sr3 spending plan as you know we've had a difficulty hiring custodial staff not only because studio staff but a lot of our support staff and so we had to contract out with abm through a couple of our schools we felt this cleaning not only during the time of covet but also when ms martin's alluded to the heightened
109um transition rate in terms of december january it was imperative that we kept our schools clean and sanitized and so that expense represents that cost that the district incurred to contract out custodial services for those schools that we did not have coverage for and moving down the list operational support classes we have not expended anything from this category at this time um when we go to re get a reimbursement request or request a reimbursement request from ade at that time then we'll go ahead and expense the allocated percentage that 80 is approved for indirect costs so these are costs related to operating maintaining the grant and all the overhead that a grant like this incurs the next two categories have were not um changed from the original plan there has been some expenditures that have
110moved around within the category but the overall budget for these categories has not changed um the category of school facilities repairs improvements and additions this was strictly related to the hva system upgrades across the district two notable changes the first one coming in actual cost in the district-wide ems system that has been purchased that came in a little higher budgeted as well as we are still waiting for that to be installed as lead times have extended drastically farther than what we originally anticipated the second cost the chiller for higley high school you'll see that is over 136 000 over budget again when we submitted our proposals and went through the rfp process those costs drastically increased in that short time span in which we had approved this plan and so we're being flexible within the
111the original budget to address those increases lastly the santan elementary they have a different kind of cooling system they have a they're cooled or functioned by cooling towers and so um the governing board approved on june 8th to cooling towers for santan and that is just a modification that need came up more urgently and so we've made some adjustments with that so again this total budget will not change from 1.5 million we will just make some adjustments to address some of these other areas that we originally plan for within our capital budget lastly the category of technology to support instructional delivery innovation and operations you'll see we've started some expenditures we've purchased the student laptops for additional growth you'll see that on your board agenda tonight that was improved in consent as well as some
112adobe creative cloud software licenses i know mr pasic and it has work is planning a lot of these initiatives for fiscal 23. and that's it next steps will be to continue we'll post this update on our website so it's publicly available um during the the sr3 update we also update our safe return to in-person learning um that is also posted on our website and we'll continue to plan future oversight meetings with our sr-3 committee to but one over oversee the expenditures in these programs as the ebb and flow and then ensure alignment with you know the spending plan as is and going forward and so every six months we'll bring an update um on this sr-3 spending plan to the governing board and propose any adjustments or spending changes as needed so with that if
113there's any questions i'm just thankful um mr moore that there was actually you know there was expectations of school districts doing certain things uh due to covid and then there was actually money given to us to accomplish those things i can understand some of our you know going over we can't control that all of our teachers and families all got sick in january of this past year we couldn't control when the air conditioners and chillers are going to completely break so there's things that are beyond our control but i think we've done really well in doing what we said we were going to do with the money and then following through so any comments or questions concerns thank you very much the next is just our fourth quarter special education day report that mrs miller
114provides for us and is there any questions or comments on this report go ahead mrs anderson no just miss miller thank you thank you for putting this together and providing us with this she was ready to come up and talk [Laughter] yes thank you for providing for this for us and we uh we get the pleasure of meeting reading it every quarter and then here we go with um another i think this is going to be mr moore's show again the higley high school project cost update yes president kayla remembers the board um this i feel like we've been talking about this project a lot um and just we're ready to hit shovel to dirt and uh tonight we have um in attendance mr patrick shepard our project manager from chase building as well as
115matt lee our preconception construction manager from chase building as well and so we're finally to the point where we get to talk money we have gone through design um several board members attended our community meetings where we um strategically and allowed for input from our community our constituents our students in this process we're feeling very diligent in terms of what we are putting on our campuses and making sure they align with what our students and community expect from hindgle unified so all right let's roll that so um tonight we are going to look at the project costs so as you've been presented in all of our capital plans as well as the tentatively approved capital plan in uh i believe it was april um we have a total project budget of 10 million um what
116makes up that budget this is a high level kind of overview but if if you want to get into the details we do have some gentlemen here who can speak to those but high level we have kind of three categories so we have soft costs which include our owner's contingency architectural and engineer services so the dlr all the services they provide permits city fees technology furniture equipment everything going into the building some of those we've discussed and work closely with chase in terms of what is being provided by chase and what the district is going to be funding through this soft cost budget next you kind of have please scroll back up gnp one which is what we're going to be which is present on the action item later this evening so we've talked about
117this several times but and i've alluded to it even in our effort presentation but lead times on on a lot of these items such as structural steel roofing electrical and hvac are being pushed back due to supply chain issues across the board so we are proposing a two gmp approach for this project with the first gmp procuring a lot of those items that have the long lead lead times those costs are broken down in the action item and there's a sheet if anybody in the committee wants to look at those but those those costs total 1.8 million and then again we'll come back into september for gmp2 for the remaining project costs um and that includes 6.6 million so that's everything else that makes up the building this total project cost is actually looking at
118coming under budget again i'll knock on wood but we are looking at 9.99 million a granite slightly under budget but under the 10 million budget project budget that we set aside and so a lot of that is contingent on the soft costs we do have a two percent owner's contingency it was slightly higher but we have come across our favorite topic lift stations in some of our pre-construction processes in terms of reviewing the site reviewing the capacity of this new building and whether it can maintain some of the the students and the additional i'm not gonna go into much more details on that but um we have made some adjustments and some um investments in some long-term solutions that will not only help not the 900 building but the visitors restrooms and that way we
119won't have any more lift station issues going forward no more crowd pleasers yeah so that is why the owner's contingency is slightly less in that soft cost because we've made some we've already made some expenditures from that uh budget there mr moore if um for some reason knock on wood that the steel roofing what any of the stuff comes in actually early we have some place to store it correct yeah so we'll work with um with trace building on a on a basically a layout where they where they drop items um we we recognize that higley high school is a very busy campus and so um you know we in those conversations we will not be dropping anything on those practice fields or anything close to that facility we have preliminary talked about using the
120district office parking lot or some of that space between the railroad and the parking lot and so we'll work through those chase is building everywhere and so and they have some sites uh rather close where they may have some additional space um and may save us some space so um when those plans get final yeah we will have those um great thank you i just thought if for some reason we happen to come into our materials early we definitely need some space for them and i know higley high is already kind of full so thank you for thinking ahead on that yeah chase has been a great partner in in terms of this process and so um not only are we thinking ahead on several of those items but i know our superintendent on the
121job has already um worked with mr rich dobson on some scheduling and so i know we'll be working closely with mr fields as well in terms of any construction issues and or timeline things that will happen on that campus so um so we go to the next slide please this is the same timeline in which we presented in our design phase so again tonight we're asking for uh the approval of gnp1 which will procure some of those long lead items september will bring back gmp number two which will be the remaining project cost later in september we'll have a groundbreaking for phase one and then hopefully in january pending a bond approval we may have a potential phase two contingent again contingent on the bond and then uh tenderly planning for a july 23 opening
122of the new school building mrs reese did you have something i was just gonna um say how much i appreciate that you included all costs for for this so we can see the overall project and that it's not well we're going to have to approve some stuff in pieces we know that but that you've brought all the all the costs to us including what goes inside the building so i can't tell you how much i appreciate that so thank you i was just gonna say um i got an estimate for a pool and it's already gone up 10 000 in 30 days so um whatever you can order tonight gentlemen just get on the computer and order it tonight because yeah i don't know what will happen tomorrow morning at 8 a.m so um i
123appreciate the fact that we are doing this kind of two-step so that we can get things going i appreciate it i think i appreciate you guys staying till the end of this meeting to um probably not answer any questions i don't think there's any but we just appreciate you and higley's looking forward to this new space so we're grateful and i appreciate all the community meetings that you both that you were at um it was both of you you both were at that them um it really helped the community wrap their head around needing more space so thank you all right thank you very much next step so with that said i move that the governing board approve gm number gmp number one in the amount of one million eight hundred and sixty five thousand
124six hundred eighteen dollars for the higley high school project to chase building team second any other comments all those in favor aye aye motion carries five zero and then we have discussed our um we discussed our governing board strategic initiatives these are initiatives that not only we approve but we also hold uh thank you gentlemen um we also hold dr foley accountable to align with her also goals and initiatives and her superintendent evaluations so we went over that at our last meeting we've been through during our retreat so i moved that that the governing board approves the 2022-2023 strategic initiatives second any other questions or comments just thank you for the work everybody that's putting extra time weekends and evenings and mornings thank you fantastic all those in favor aye aye motion carries five zero
125i should be able yeah i'm gonna still do that one so um just i'm going to move that we approve the policy revision for jke second okay any questions comments or concerns on jke all those in favor aye aye motion carries five zero and then we will look forward to bringing back um policy ihmd at our next meeting future agenda items you can see here dr foley has added a few for us husd by the numbers in august special education program update from mrs miller's going to come to the table our cte update community education update uh and plus our wellness initiative and other items on this list is there anything other items that the board would like to see coming up they have plenty to do with back to school and also i hope
126and um that my my it's not mine our cabinet is taking some uh vacation time as well as our administrators um before july hits again because once july hits again it's no no holding back i know it's no it's not too late they can go they should go they should go all right then i move let's see president keller i'm sorry we're gonna we're gonna adjourn um adjourn from our meeting in executive sessions so i move that we move into executive session pursuant to ars 38-431.03 a one second this is for the governing board we'll review the superintendent's contract questions all those in favor aye aye aye motion carries and since we will be adjourning from that and then reconvening in another executive session we will adjourn our meeting totally in executive session tonight good
127evening you